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Resolution No. 12-47
RESOLUTION
AUTHORIZING EXECUTION OF AN ECONOMIC DEVELOPMENT
SERVICES AGREEMENT WITH
THE ELGIN AREA CHAMBER OF COMMERCE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Sean R. Stegall,City Manager,and Kimberly A.Dewis,City Clerk,be and are hereby authorized and
directed to execute an Economic Development Services Agreement on behalf of the City of Elgin
with the Elgin Area Chamber of Commerce for economic development services,a copy of which is
attached hereto and made a part hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: March 7, 2012
Adopted: March 7, 2012
Omnibus Vote: Yeas: 5 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
ECONOMIC DEVELOPMENT
SERVICES AGREEMENT
This Service Agreement (Agreement) is made and entered into this 7thday of March,
2012, by and between the City of Elgin, an Illinois municipal corporation (City), and the El-
gin Area Chamber of Commerce, an Illinois not-for-profit corporation (EDG), establishes the
terms and conditions under which EDG agrees to perform the economic development ser-
vices for the City.
Whereas, the City wishes to enhance the economic development of the City of Elgin
and its individual residents and businesses; and
Whereas, EDG is capable of providing expertise in the matter of economic develop-
ment; and
Whereas, EDG is ready, willing and able to provide particular attention and activities
for the economic development of the City of Elgin;
Now, therefore, in consideration of the mutual promises by EDG and the City to each
other, the parties agree as follows:
SECTION I
Terms and Conditions
1. Services: EDG will perform the services specified in Section II and provide the equip-
ment, staff and materials to achieve them. In performing the Services under this
Agreement, EDG is an independent contractor and not an employee of the City, and
EDG will not hold itself out as any such employee. EDG has no authority to make any
agreement or commitment on behalf of the City.
2. Term: The term of this Agreement shall commence on January 1, 2012 and end on De-
cember 31, 2012.
3. Compensation: In consideration of the rendering of services by EDG under this Agree-
ment, the City agrees to pay EDG $68,750 for each quarter year of service, payable
quarterly as billed $68,750 on March 31, June 30 and September 30 and December 31,
for services provided by EDG for the term this Agreement remains in effect.
4. Reporting: EDG will provide the City with the following reports on a periodic basis, in
addition to such other reports as may be requested by the City:
a. Monthly Reports: A written financial monthly report, including general financial in-
formation for the prior month (income statement and balance sheet), shall be for-
warded to the city manager each month for inclusion in the city manager's report
to the city council. Also, minutes of EDG's monthly meetings shall be provided to
the Mayor and City Council and the Chamber's Board of Directors. The EDG's presi-
dent and the city manager may amend the format of this report from time to time
s may be mutually agreed by the parties.
b. C►iarterly Report: EDG shall, when requested, on a quarterly basis, provide an oral
report to the city council, to include but not be limited to prospect activity, chal-
lenges to economic development, local employment trends, coordinated efforts
with other agencies and recommendations to improve the economic development
climate.
c. Audit: EDG shall provide a copy to the City of the auditor's opinion from its annual
audit.
5. Notice of Claim: If EDG wishes to make a claim for additional compensation as a result
of action taken by the City, EDG shall give written notice of its claim within 15 days af-
ter occurrence of such action. No claim for additional compensation shall be valid unless
so made. Any changes in EDG's fee shall be valid only to the extent that such changes
are included in writing signed by the City and EDG and approved by way of written
amendment to this Agreement.
6. Indemnification: To the fullest extent permitted by law, EDG agrees to and shall indem-
nify, defend and hold harmless the City, its officers, employees, agents, boards and
commissions from and against any and all claims, suits, judgments, costs, attorneys
fees, damages or other relief, including but not limited to workers compensation claims,
in any way resulting from or arising out of negligent actions or omissions of the EDG in
connection herewith, including negligence or omissions of employees or agents of EDG
arising out of the performance of this Agreement. In the event of any action against the
City, its officers, employees, agents, boards or commissions, covered by the foregoing
duty to indemnify, defend and hold harmless such action shall be defended by legal
counsel of the City's choosing. The provisions of this paragraph shall survive any expi-
ration, completion and/or termination of this Agreement.
7. No Personal Liability: No official, director, officer, agent or employee of the City shall be
charged personally or held contractually liable under any term or provision of this
Agreement or because of their execution, approval or attempted execution of this
Agreement.
8. Insurance:
a. Comprehensive Liability: EDG shall provide, pay for and maintain in effect, during
the term of this Agreement, a policy of comprehensive general liability insurance
with limits of at least $1,000,000 aggregate for bodily injury and $1,000,000 ag-
gregate for property damage. EDG shall deliver to the City a certificate of insurance
naming the City as additional insured. The policy shall not be modified or terminat-
ed without thirty (30) days prior written notice to the City. The certificate of insur-
ance that shall include the obligation assumed by the EDG under paragraph 6 of
Section I of this Agreement entitled "Indemnification" shall be provided. This insur-
ance shall apply as primary insurance with respect to any other insurance or self-
insurance programs afforded to the City. There shall be no endorsement or modifi-
cation of this insurance to make it excess over other available insurance, alterna-
tively, if the insurance states that it is excess or prorated, it shall be endorsed to
be primary with respect to the City.
b. Comprehensive Automobile Liability: Comprehensive Automobile Liability Insurance
covering all owned, non-owned and hired motor vehicles with limits of not less than
$500,000 per occurrence for damage to property.
c. Combined Single Limit Policy: The requirements for insurance coverage for the
general liability and auto exposures may be met with a combined single limit of
$1,000,000 per occurrence subject to a $1,000,000 aggregate.
d. Professional Liability: EDG shall carry, when applicable, professional Liability Insur-
ance covering claims resulting from error, omissions or negligent acts with a corn-
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bined single limit of not less than $1,000,000 per occurrence. A certificate of insur-
ance shall be submitted to the City as evidence of insurance protection. The policy
shall not be modified or terminated without thirty (30) days prior written notice to
the City.
9. Nondiscrimination: In all hiring or employment made possible or resulting from this
Agreement, there shall be no discrimination against any employee or applicant for em-
ployment because of sex, age, race, color, creed, national origin, marital status, of the
presence of any sensory, mental or physical handicap, unless based upon a bona fide
occupational qualification, and this requirement shall apply to, but not be limited to, the
following: employment advertising, layoff or termination, rates of pay or other forms of
compensation and selection for training, including apprenticeship.
No person shall be denied or subjected to discrimination in receipt of the benefit of any
services or activities made possible by or resulting from this Agreement on the grounds
of sex, race, color, creed, national origin, age except minimum age and retirement pro-
visions, marital status or the presence of any sensory, mental or physical handicap. Any
violation of this provision shall be considered a violation of a material provision of this
Agreement and shall be grounds for cancellation, termination or suspension, in whole or
in part, of the Agreement by the City.
10. Assignment and Successors: This Agreement and each and every portion thereof shall
be binding upon the successors and the assigns of the parties hereto; provided, howev-
er, that no assignment shall be made without the prior written consent of the City
which consent may be withheld at the sole discretion of the City.
11. Delegations and Subcontractors: Any assignment, delegation or subcontracting shall be
subject to all the terms, conditions and other provisions of this Agreement and EDG
shall remain liable to the City with respect to each and every item, condition and other
provision hereof to the same extent that the EDG would have been obligated if it had
done the work itself and no assignment, delegation or subcontract had been made. Any
proposed subcontractor shall require the City's advanced written approval.
12. Cooperation with Other Economic Development-Related Boards and Agencies: EDG shall
cooperate with any other economic development-related boards and agencies under the
City's employ, including but not limited to the Downtown Neighborhood Association and
Elgin Area Convention and Visitor's Bureau, or with any economic development-related
board, agency or professional performing work associated with this Agreement.
13. No Co-Partnership or Agency: This Agreement shall not be construed so as to create a
partnership, joint venture, employment or other agency relationship between the par-
ties hereto.
14. Severability: The parties intend and agreed that, if any paragraph, sub-paragraph,
phrase, clause or other provision of this Agreement, or any portion thereof, shall be
held to be void or otherwise unenforceable, all other portions of this Agreement shall
remain in full force and effect.
15. Headings: The headings of the several paragraphs of this Agreement are inserted only
as a matter of convenience and for reference and in no way are they intended to define,
limit or describe the scope of intent of any provision of this Agreement, nor shall they
be construed to affect in any manner the terms and provisions hereof or the interpreta-
tion or construction thereof.
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16. Modification or Amendment: This Agreement and its attachments constitutes the entire
Agreement of the parties on the subject matter hereof and may not be changed, modi-
fied, discharged or extended except by written amendment duly executed by the par-
ties. EDGh party agrees that no representations or warranties shall be binding upon the
other party unless expressed in writing herein or in a duly executed amendment hereof,
or change order as herein provided.
17. Notices: The City and EDG shall each appoint a contact for all written communications
between the parties. For the City, all notices shall be sent to: City Manager, City of El-
gin, 150 Dexter Court, Elgin, Illinois, 60120. For EDG, all notices shall be sent to: Pres-
ident, Elgin Area Chamber of Commerce, 31 South Grove Avenue, Elgin, IL, 60120. The
parties shall apprise each other of changes in contact information as may occur from
time to time. All notices, reports and documents sent pursuant to this Agreement shall
be mailed to the above addresses by First Class Mail, postage prepaid.
18. Confidentiality: It is recognized that the handling of prospect information requires ac-
cess to confidential information. As such, EDG shall maintain all prospect information in
confidence. EDG shall provide confidential prospect information solely to the mayor and
city manager as representatives of the City, who to the extent permitted by law shall
attempt to maintain such information in strict confidence. All other prospect information
shall be so coded, organized or structured to prevent the identity of the prospect from
being publicly known until such time that the prospect may deem it appropriate.
19. Funding Opportunities: It is recognized that EDG may wish to access certain grant fund-
ing pools whereby the City must act as a "pass through" or coordinating agency. In
such cases, the citymanager shall be authorized bythe citycouncil to execute, admin-
ister 9
ister and manage such grants on behalf of the City and EDG, provided that such grant
does not necessitate an appropriation of funds by the municipality.
20. Applicable Law: This Agreement shall be deemed to have been made in, and shall be
construed in accordance with the laws of the State of Illinois. Venue for the resolution
of any disputes utes or the enforcement of any rights pursuant to this Agreement shall be in
the Circuit Court of Kane County, Illinois.
21. Cooperation With Other Consultants: EDG shall cooperate with any other consultants in
the City's employ or any work associated with this Agreement.
22. Sexual Harassment Policies: As a condition of this Agreement, EDG shall have written
sexual harassment policies that include, at a minimum, the following information:
a. The illegality of sexual harassment;
b. The definition of sexual harassment under state law;
c. A description of sexual harassment, utilizing examples;
d. The vendor's internal complaint process including penalties;
e. The legal recourse, investigative and complaint process available through the Illinois
Department of Human Rights, and the Illinois Human Rights Commission;
f. Directions on how to contact the department and commission;
g. Protection against retaliation as provided by Section 6-101 of the Human Rights Act.
A copy of the policies shall be provided by EDG to the Department of Human Rights up-
on request 775 ILCS 5/2-105.
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23. Compliance with Laws: Notwithstanding any other provision of this Agreement it is ex-
pressly agreed and understood that in connection with the performance of this Agree-
ment that EDG shall comply with all applicable federal, state, City and other require-
ments of law, including, but not limited to, any applicable requirements regarding pre-
vailing wages, minimum wage, workplace safety and legal status of employees. With-
out limiting the foregoing, EDG hereby certifies, represents and warrants to the City
that all EDG's employees and/or agents who will be providing products and/or services
with respect to this Agreement shall be legal residents of the United States. EDG shall
also at its expense secure all permits and licenses, pay all charges and fees and give all
notices necessary and incident to the due and lawful prosecution of the work, and/or
the products and/or services to be provided for in this Agreement. The City shall have
the right to audit any records in the possession or control of the EDG to determine
EDG's compliance with the provisions of this section. In the event the City proceeds
with such an audit the EDG shall make available to the City the EDG'S relevant records
at no cost to the City. EDG shall pay any and all costs associated with any such audit.
24. Work Products. All Work Products prepared by EDG pursuant hereto, including, but not
limited to, reports, studies, plans and recommendations shall be delivered to the City
upon request of the City provided, however, that EDG may retain copies of such Work
Products for its records.
25. Breach of Agreement: If either party violates or breaches any term of this Agreement,
such violation or breach shall be deemed to constitute a default, and the other party
has the right to seek administrative, contractual or legal remedies as may be available
to the violation or breach; and in addition, if either party by reason of any default fails
to within fifteen (15) days after notice thereof by the other party to comply with the
conditions of this Agreement, the other party may terminate this Agreement. Notwith-
standing the foregoing, or anything else to the contrary in this Agreement, with the sole
exception of an action to recover the monies the City has agreed to pay to EDG pursu-
ant to Section 3 hereof, no action shall be commenced by EDG against the City for
monetary damages.
26. Termination: Notwithstanding any other provision hereof, the City may terminate this
Agreement at any time upon thirty (30) prior written notice to EDG. In the event this
Agreement is so terminated, EDG shall be paid for services actually performed, and re-
imburseable expenses actually incurred prior to termination, except that reimbursement
shall not exceed the quarterly amount set forth under Section 3 above. Additionally, in
the event this Agreement is so terminated, EDG shall immediately cease the expendi-
ture of any funds paid to EDG by the City and shall refund to the City any unearned or
unexpended funds.
27. Interference with Public Contracting: EDG certifies hereby that it is not barred from
bidding or submitting a proposal for this Agreement as a result of violation of 725 ILCS
5/33E et seq. or any similar state or federal statute regarding bid rigging.
28. Substance Abuse Program: As a condition of this Agreement, EDG shall have in place a
written substance abuse prevention program which meets or exceeds the program re-
quirements in the Substance Abuse Prevention Public Works Project Act at 820 ILCS
265/1 et seq. A copy of such policy shall be provided to the City's City Manager prior to
the entry into and execution of this Agreement.
29. Invoices: EDG shall submit invoices to the City for the payments to be made by the City
to EDG pursuant to paragraph 3 of this Agreement. Such invoices shall be in a format
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approved by the City. EDG shall maintain records showing actual time devoted and
costs incurred pursuant to this Agreement. EDG shall permit an authorized representa-
tive of the City to inspect and audit all data and records of EDG for work done under
this Agreement. EDG shall make these records available at reasonable times during the
Agreement term and for one (1) year after termination of this Agreement.
30. Budget Appropriation: Notwithstanding anything else to the contrary in this Agreement,
the parties understand and agree that the fiscal year of the City is the twelve month
period ending December 31 of each year. The obligations of the City under any contract
for any fiscal year are subject to and contingent upon the appropriation of funds suffi-
cient to discharge the obligations which accrue in that fiscal year and authorization to
spend such funds for the purposes of the contract. If, for any fiscal year during the
term of this Agreement, sufficient funds for the discharge of the City's obligations under
the Agreement are not appropriated and authorized, then this Agreement shall termi-
nate as of the last day of the preceding year, or when such appropriated and authorized
funds are exhausted, whichever is later, without liability to the City for damages, penal-
ties or other charges or any other relief whatsoever on account of such termination.
SECTION II
EDG Duties and Services
Duties:
1. EDG shall provide qualified and competent staff for the recruitment of and assistance to
new business and industry, as well as for the expansion of existing business, providing
all management and administrative services necessary to present a viable program.
2. EDG shall be responsible for the operation of the programs carried out under the terms
of this Agreement. The EDG's president or the president's designate shall be responsi-
ble for the day-to-day operations of economic development activities and the general
supervision and management of the business affairs under this Agreement.
3. EDG shall provide office space, general office supplies, office equipment, auto, rent, ac-
counting and legal services, insurance, payroll taxes, general postage, and telephone
necessary for carrying out the terms of this Agreement.
4. EDG shall ensure that no funds provided by the City under this Agreement will be used
to support traditional chamber of commerce activities that generally serve and benefit
only the chamber membership or programs not directly related to economic develop-
ment. Nothing in this contract, however, shall prevent the City from specifically funding
new projects as proposed by EDG.
5. EDG shall operate the programs contemplated in this Agreement for the general public
good for the promotion of business, industry and trade within Elgin.
6. EDG shall conduct telephone or personal meetings with all economic development relat-
ed prospects referred to EDG by the City and shall regularly provide the City with pro-
gress reports on each economic development prospect referred to EDG by the City.
7. EDG shall provide in collaboration with the City an on-going strategy for the economic
development based upon current initiatives.
8. EDG shall make its books and financial records concerning the funds expended under
this Agreement available to the City for inspections and review and audit. EDG will, at
no expense to the City, provide an annual report and accounting of expenditures of the
funds covered by this Agreement.
9. EDG will continue to utilize and engage business, community, and civic volunteers to
help implement key economic development initiatives.
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10. EDG will provide economic development services using the talents of the Chamber Pres-
ident, three part-time experienced and knowledgeable economic development special-
ists and an administrative support staff, including information technology.
Core Services and Deliverables:
1. Business Retention: EDG shall conduct an annual business retention program in which
existing businesses and employers are identified and personal contact is made with City
businesses by EDG through on-site visits, mail surveys or both. A survey sent via mail
or email at EDG's discretion shall be sent to companies located in 6 to 7 of Elgin's 22
business parks each year. EDG shall annually conduct not less than 15 on-site business
retention calls per year. EDG's representative and the city manager shall also conduct
ten business retention calls with the chief executive officers or their designated repre-
sentatives of ten key employers in Elgin. EDG's business retention program shall be de-
signed to identify and address the needs of existing businesses and the manner in
which EDG and the City can better assist those businesses, including, but not limited to,
the following components:
a. Coordinate meetings of the Mayor's President's Council
b. Developing a strategy for delivering high-speed Internet service to City business
parks and the Central Business District with local broadband providers.
c. Promote the incentive program for existing businesses that creates job growth and
provides additional incentives for hiring City residents.
d. Serving as a resource for City businesses seeking economic, demographic, com-
mercial real estate and related data for economic development by providing such
data to Elgin businesses from EDG's subscribed or maintained databases.
e. Updating and maintaining information on Elgin's community profile in the database
maintained by the Illinois Department of Commerce and Economic Opportunity
(DCEO). The City shall assist EDG in updating and maintaining such information
every two years.
f. Conducting not less than three roundtables, including one dealing with
China in 2012.
g. Help companies assess this export and foreign market potential with the help of
State and Federal agencies, private trading companies and banks.
h. Analyze and act upon the results of the retention surveys and CEO visits.
2. Business Attraction: EDG shall provide assistance to new business prospects seeking to
locate in Elgin by providing information on available sites and buildings, demographics,
labor force, housing, education and infrastructure. EDG shall provide infrastructure in-
formation to business prospects when requested by working with utility companies, lo-
cal governmental units and the City to facilitate the decision-making process for pro-
spective businesses considering locating in Elgin. EDG shall also work with state and
federal organizations to immediately respond to business and developer requests for in-
formation. EDG shall also perform the following business attraction services to aid pro-
spective businesses and developers.
a. Responding to DCEO's statewide inquiries seeking information for significant devel-
opment projects by referring projects to brokers and developers actively engaged
in the development of Elgin.
b. Providing information from EDG's subscribed (CoStar) or maintained databases of
economic, demographic, commercial real estate and related data for economic de-
velopment by providing such data to prospective businesses or developers consider-
ing locating in Elgin.
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c. Reviewing the City's existing economic development incentive programs to ensure
the programs remain advantageous and competitive and provide feedback from the
development community.
d. Establish relationships with real estate professionals through individual meetings
and by participating in events, as time and resources permit.
e. Continue to maintain relationships with real estate professionals through individual
meetings and by participating in events.
f. Market Elgin's retail opportunities and sites to key developers at the midwest In-
ternational Council of Shopping Center trade show. Arrange and host follow up on
site visits focused specifically on retail development.
3. Domestic and Global Economic Initiatives: Time and resources permitting, the EDG
shall continue its initiatives to attract businesses and quality jobs. Marketing efforts in
domestic, Canadian, Chinese, South American and European regions shall be developed
by distributing our peer-to-peer brochures to Chamber members who travel interna-
tionally and to DCEO offices in these regions.
a. Maintain relationship with DCEO office in Brussels.
b. Continue to engage foreign companies German American Chamber, and
Chicago International Trade Commissioners Association (CITCA).
c. Explore Trade opportunities in China through the U.S. China Chambers
programs and events.
4. EDG Website: EDG will maintain a web site providing marketing and demographic in-
formation on Elgin. EDG and the City recognize this technology resource is the first
point of contact with site developers and business contacts and is a valuable marketing
asset for Elgin business attraction, retention, and community development efforts. Key
web pages are translated in foreign languages. Market "spec" building initiative to the
development community. Assessment of the website's performance will take place and
be reported quarterly.
5. Entrepreneurial Services: EDG shall provide ongoing entrepreneurial assistance through
the Team You initiatives and service referrals that provide business planning, partner
referrals, sales introductions, networking and financing referrals for small business
start-ups and expansions.
6. Enhancing Elgin: The EDG will continue to promote Elgin's positive aspects and quality
of life.
a. Continue to promote the City's branding campaign through the use of social media.
b. Provide leadership for EDG TeamYou including planning and marketing small busi-
ness events.
c. Coordinate and market small business training and learning opportunities with com-
munity partners.
d. Continue to manage EDG media relations.
e. Highlight EDG initiatives on WRMN monthly radio show and in the Chamber's
monthly printed newsletter and in the weekly Email newsletter.
7. Workforce Development: EDG shall continue promoting initiatives created to produce a
"workforce ready" labor supply to new and expanding businesses, including, but not
limited to, participating in the following activities:
a. Partnering with School District U46, Elgin Community College, Fox River Valley
WIB, other governmental agencies, and Elgin employers in efforts to develop and
maintain a viable workforce for Elgin.
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b. Developing initiatives with local employers that are designed to retrain the current
Elgin workforce in order to increase Elgin resident employment.
c. Work with local schools and businesses to develop and publicize student internship
and apprenticeship programs, and vocational opportunties.
d. Continue supporting the implementation of the "WorkKeys" certification program
and the use of the "KeyTrain" program at both the local and state level.
8. Representation: EDG members of the Workforce Development Committee shall repre-
sent the City at various local, regional, state, and federal economic development meet-
ings and events.
Special Programs:
1. Transportation and Development: EDG shall seek all opportunities for participating in
the planning and development of needed transportation and infrastructure projects im-
pacting Elgin, Kane and Cook Counties including the Illinois 47 corridor and the Randall
Road BRT. EDG shall assist the City in identifying and monitoring additional infrastruc-
ture needs and projects as agreed upon by both parties, such as broadband, rail, water,
power and communications.
2. Redevelopment Focus: EDG shall work closely with the City on redevelopment areas
such as Miller Davis and former big box retail areas.
3. Legislative Support: EDG shall work with local, state and federal legislators on all signif-
icant economic and business issues including the use of city resources.
4. Secondary Business Financing: EDG will provide assistance to educate Elgin businesses
in applying for and obtaining funding through low-interest business financing, availa-
ble revolving loan programs and assistance with DCEO programs.
5. Sister City Program: EDG shall assist the City in establishing "Sister City" programs de-
signed to create or increase foreign direct investment and international trade opportuni-
ties.
IN WITNESS WHEREOF, the parties hereto have entered into and executed this agree-
ment ii
effective as of the date and year first written above.
CITY OF ELGIN: ELGIN AREA CHAMBER OF COMMERCE:
\i\l'\"/\
By: ��" By:
City Manager Board Chair
Att t
City Irk
9
•
� ►
REPORT TO MAYOR &MEMBERS OF CITY COUNCIL E LG I N
THE CITY IN THE SUBURBS`
AGENDA ITEM: J
MEETING DATE: February 22, 2012
ITEM:
Purchase of Services Agreement with Elgin Area Chamber of Commerce
($275,000)
OBJECTIVE:
Contract with the Elgin Area Chamber of Commerce to provide economic development services
including small businesses assistance, business retention outreach and foreign trade initiatives
through "sister city" and other similar programs.
RECOMMENDATION:
Approve the purchase of services of agreement for economic development services with the
Elgin Area Chamber of Commerce.
BACKGROUND
In 2010, the city, the Elgin Area Chamber of Commerce (EACC) and the Downtown Neighbor-
hood Association of Elgin (DNA) established the "Elgin Development Group" (EDG), a public-
private partnership created to perform economic development services for the city. DNA spe-
cializes in providing economic development services for the downtown while EACC provides
expertise for economic development initiatives and strategies that enhance the city's com-
petiveness in the regional and global economies.
Last year, EACC commenced work on an EDG web site. The EDG web site is nearly ready to go
live and will be capable of featuring video streaming; providing cost of living data; contain
downloadable community profile information; information regarding site and building forms
and data, aerial, flood plain, topographical, and street maps and zoning; workforce information;
demographic and labor force information; county and city information; and, links to city, state
and partner agencies.
EACC has identified five key initiatives and strategies for maintaining and building upon the
city's economic strengths. They are summarized in the operational analysis, below, and can be
reviewed in greater detail in the "EDG 2011 Annual Report" attached as Exhibit A. New program
components within those established initiatives include additional services for small businesses
and global trade initiatives that explore opportunities for "sister cities" as means of attracting
foreign investment.
The proposed one-year purchase of services agreement with EACC contemplates quarterly
payments totaling $275,000.
OPERATIONAL ANALYSIS
EACC provides five core economic development services under its purchase of services agree-
ment.
Business Retention and Expansion
The first priority of almost all economic development programs is for communities to retain
their existing business and industry. The current economic climate has resulted in companies
with multiple locations consolidating their facilities. In this environment contact and relation-
ships with the business community is essential. The EACC's work plan calls for an expanded
business retention program with hundreds of businesses being asked to participate in the re-
tention survey. The work plan's goal is to contact the businesses located in the city's industrial
and business parks every three years. In addition to the surveys, the city manager and EACC
president will schedule personal visits with the CEO's of Elgin's ten key employers.
Interaction and networking with the business community will continue at round tables and
"Mayor's President's Council" events where the mayor and city council members will have an
opportunity to address and hear from business, industrial and civic leaders.
Existing business expansion generates between 65-80 percent of all new jobs. EACC and the city
will be working to maintain a competitive business environment with a responsive develop-
ment review process. Including existing businesses in the city's economic development toolbox
is recognized as a critical component to such expansion.
An important initiative to assist and encourage businesses expansion is the installation of high-
speed Internet service to the city's business and industrial parks and central business district.
Working with Internet providers, EACC has previously facilitated the "wiring" of the Toll-
gate/North Elgin Industrial Park and a partial "wiring" of two other business parks. At least one
prominent business with over 100 employees was retained because of that new broadband
service.
With the current state of the U.S. economy, companies looking to expand their business may
have to look to foreign markets. Less than one percent of U.S. businesses are engaged in ex-
porting. EACC has been encouraging Elgin businesses to consider exporting as a way to grow
their sales. EACC's economic development plan offers workshops for Elgin businesses that
would like to learn about exporting and possible overseas markets for their products.
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Business Recruitment
Recruiting new businesses and industries to Elgin that will provide desirable jobs and add to the
community's tax base is an essential economic development activity. With over half the growth
of the city's region being attributed to direct foreign investment, EACC will be promoting the
advantages of an Elgin location to worldwide and domestic audiences.
EDG's soon to be unveiled up-to-date and well functioning website will function as a critical tool
for such recruitment efforts. EACC recognizes that a web site is typically the first point of con-
tact with site developers and business contacts and is a valuable marketing asset for Elgin busi-
ness attraction, retention, and community development efforts.
Peer-to-peer marketing materials are included as part of EACC's work plan to provide business
leaders traveling to other cities and countries with information highlighting Elgin as a world-
class location. Surveys have shown that executive perceptions regarding a community are heav-
ily influenced by the opinions of other executives.
With intense rivalry among economic development organizations to recruit new businesses,
EACC's work plan also includes a review of the city's incentive "toolbox" to ensure its competi-
tiveness. The work plan also calls for building a stronger relationship with site selectors, devel-
opers and brokers, as well as organizations that would lead to direct foreign investment, such
as the German-American Chamber of Commerce and Chicago's International Trade Commis-
sioners Association.
Workforce Development
Workforce development joins business retention, expansion and recruitment as the key pillars
of economic development. Elgin currently "imports" 77 percent of its workforce from other
communities. An important EACC workforce goal is to encourage local employers to fill job va-
cancies with Elgin residents through the use of possible financial or training incentives.
EACC and School District U-46 are recognized throughout Illinois as leaders in promoting the
value of National Career Readiness Certificates (NCRC). The school district has offered all three
ACT Work Keys® assessments to its students for the last four years. This year more than 900
students are expected to receive an NCRC. Over 60 area employers have agreed to recognize
the NCRC when making hiring decisions. Elgin Community College (ECC) will host a special re-
ception for students achieving an NCRC.
Transportation and Development
Transportation has a broad role in shaping economic development. Policy concerns increasingly
focus on the effects of transportation on where people live and on where businesses locate.
EACC recognizes the effects that these location decisions have on land use patterns, congestion
3
of urban transportation systems, use of natural resources, air and water quality, and the overall
quality of life. Urban sprawl, farmland preservation, and air and water quality are at the fore-
front of policy debates at both the national and local levels. To make prudent decisions, the city
must be equipped with the best information and analysis possible about the interactions
among these various factors.
EACC's Transportation and Development Committee will continue to serve as a clearinghouse
for significant infrastructure projects. Members of the committee include representatives from
the Kane County Board, the municipalities of Elgin and South Elgin, EDG, Kane County Depart-
ment of Transportation (KDOT) and the development community.
Enhancing Elgin
The "Enhancing Elgin" initiative is designed to foster investment and to create a diverse and vi-
brant local economy. The initiative promotes the use of social media to both market Elgin eco-
nomic development opportunities as well as the city's branding campaign. The EDG's
"TeamYou" small business initiative, including developing the marketing plan and materials for
the small business events EDG began conducting in October 2011, with the most recent event
occurring in January 2012. Producing the EDG's peer-to-peer marketing brochure and coordi-
nating EDG media relations are also included in this initiative.
INTERESTED PERSONS CONTACTED
The Elgin Area Chamber of Commerce was consulted regarding the proposed purchase of ser-
vices agreement for economic development services.
FINANCIAL ANALYSIS
The city has been historically budgeting just over a half-million dollars annually for economic
development services provided by in-house staff and private sector consultants. By eliminating
in-house staff and creating the Elgin Development Group in 2010, the city has been able to re-
duce its economic development services budget by approximately $125,000 without any dimi-
nution in services. The proposed purchase of services agreement enables the city to leverage
the services of an EACC staff consisting of a full-time president, three part-time economic de-
velopment specialists, a web master for the EDG's web site, plus administrative support staff.
BUDGET IMPACT
FUND(S) ACCOUNT(S) PROJECT#(S) AMOUNT AMOUNT
BUDGETED AVAILABLE
Riverboat 275-0000-791.80-02 N/A $275,000 $275,000
LEGAL IMPACT
None.
4
ALTERNATIVES
The city council may choose not to approve the purchase of services agreement for economic
development services with the Elgin Area Chamber of Commerce. This alternative will require a
reallocation of internal resources to enable city staff to perform the services described in the
proposed purchase of services agreement.
NEXT STEPS
Execute the proposed purchase of services agreement for economic development services with
the Elgin Area Chamber of Commerce.
Originators: Richard G. Kozal, Assistant City Manager
Final Review: Colleen Lavery, Chief Financial Officer
William A. Cogley, Corporation Counsel/Chief Development Officer
Approved:
Sean R. Stegall, City Manager
ATTACHMENTS
A. Elgin Development Group (EDG) 2011 Annual Report
B. Proposed Purchase of Services Agreement for Economic Development Services
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The Elgin Development Group (EDG) was formally established in 2010 to perform economic
development services for the City of Elgin. The public/private partnership consists of the City of
Elgin, a division of the Elgin Area Chamber of Commerce (EAC) and the Downtown Neighborhood
Association (DNA). This strategic partnership is branded as the Elgin Development Group with a tag
line of"Connecting businesses worldwide."
To foster better communications, information- sharing and coordination between elected officials,
partnership staffs and business community, the following approaches have been employed:
• The President's Council, with Mayor David Kaptain presiding, consists of 17 CEOs and
community leaders. The Council forum provides the Mayor an opportunity to engage with the
business community and to discuss the local economy and business climate.
• Two members of the City Council, on a rotating basis, are invited to participate in the
monthly Chamber Board of Directors meetings.
• Members of the City Council serve on the EDG's Enhancing Elgin and Workforce
Development Committees.
• The City Manager and Executive Director of the DNA are members of the Chamber's Board
of Directors.
• An EDG Working Committee meets monthly to plan, coordinate, and discuss economic
development initiatives. The committee consists of the City Manager, Chamber President, and
Executive Director of the DNA. Minutes of the committee meetings are distributed to the City
Council and Chamber Board.
• The EDG blog provides important information and news on economic development activities.
EDG Goals
The over-arching goals of the EDG partnership are to:
• Provide a solid tax base to support quality municipal and educational goals
• Improve the quality of life and standard of living for Elgin residents
• Create a diverse and vibrant local economy
• Generate desirable employment Opportunities
To achieve these goals the EDG partnership employs proven economic development initiatives and
strategies to meet Elgin's challenges and current economic realities.
2
Eight tD£ee opt/ler Group
■
The EDG's five key initiatives include:
I. Business Retention and Expansion — retaining existing businesses through proactive
outreach, providing assistance and resources and maintaining a business friendly
environment, with a special emphasis on small businesses.
II. Business Recruitment — showcasing Elgin as a preferred business location, recognizing the
importance that foreign direct investment plays in Elgin's economy.
III. Workforce Development—engaging with businesses and community partners to help build a
diverse and skilled workforce.
IV. Transportation and Development—focusing on critical land use and transportation issues.
V. Enhancing Elgin — promoting Elgin's positive aspects and quality of life and marketing
business resources to small business.
Highlights for each of the key initiatives are listed below:
EDG KEY INITIATIVES
I. Business Retention and Expansion
• A new small business emphasis was initiated at the urging of Mayor Kaptain. The initiative
was kicked off at a Small Business Summit held at
ECC in October with nearly 100 people registered.
• A partnership was established to spearhead small
business development consisting of the City of ,
Elgin, Elgin Area Chamber, Elgin Development 14Uilrewlik II I E LG I N
Group, Downtown Neighborhood Association, ji Lip „, .,<Y., ,„
Gail Borden Public Library, and S.C.O.R.E. of
Fox Valley. The partnership is planning a 100-day follow-up event on January 27th, 2012,
and has developed a new on-line portal to give area businesses easy access to small business
resources.
• The City Manager and Chamber President made 10 business retention visits with CEO's of
some of Elgin's leading companies, including Wanxiang, Schleifring Medical Systems,
Kinney Electric,Harting of North America, Winergy, and IHC.
• Business retention surveys were hand delivered or mailed to 217 companies along with a
promotional flyer for eacWORKS, the Chamber's local jobs board. Although the response
was limited, the program does communicate the EDG's willingness to assist businesses.
About one-third of the companies located in Elgin's 22 business parks are surveyed annually.
• Thirty face to face visits with executives at Elgin companies were documented as outlined in
Appendix A.
• Developed an innovative incentive program for existing businesses to expand based upon new
jobs growth and hiring Elgin residents. Fabric Images was the first company to apply for the
program and the program was an important factor in keeping the company in Elgin.
• Facilitated the installation of high speed broadband services to business parks west of Randall
Road, north and south of Big Timber Road. A national survey of building owners and
managers indicated that 90% of respondents felt access to advanced communication as a
selling point ranks only behind location,price, and parking.
• Submitted an award application resulting in American NTN
Bearing Manufacturing Corp. winning a coveted 2011 Edie - �
Award for economic development. NTN Elgin was honored for
its new state-of-the-art 130,000 SF expansion, creating 80 new
jobs while retaining 35 others. NTN was only one of three state
t •
3
Elgin Dielopment Group
,
,
wide economic development projects to receive recognition by the Illinois Chamber at its
i annual meeting.
• Several Round Tables and events were held to complement economic development initiatives:
1."Moving Trade Into the 21St Century—Incoterms® Rule 2010" was hosted by the EDG
and presented by BDG International. The round table provided a comprehensive review of
the revisions to the international commercial terms.
2. The economic development session of the Elgin Area Leadership Academy was held at
Fabric Images new facility. Presenters included EDG Committee
Chairs John Cassidy and Eric Smith as well as Pat Hayes and
Z,� national housing expert Chris Huecksteadt.
ELGIN .Nt 3. "Building a Better Workforce Using Workkeys®" was held for
AREA area staffingagencies.
��� LEADERSHIP g
\ '�, ACADEMY 1"' 4. A geographic round table was held for companies located in the
"F,
�`, I business parks west of Randall Road to discuss high speed interne
service.
• "NCRC®Next Steps: Acknowledge,Recommend, and Implement," a workforce
development forum,was conducted for area employers and hosted by the EDG, School
District U-46 and Elgin Community College.
• Partnered with Elgin Symphony Orchestra to host Elgin based German-American companies
and selected representatives from the Chicago International Trade Commissioners Association
(CITCA)to a special concert and reception.
• Provided economic development services including help with financing, zoning issues and site
information to 14 companies as shown in Appendix B.
• Worked with 3 businesses on the City of Elgin Business Improvement Grants.
II. Business Recruitment — Another key priority for the EDG is to recruit new businesses and
industries to Elgin that will provide desirable jobs and add to the community's tax base. Elgin
is part of the Chicago Region's nexus of globalization with 18 German companies and several
other international firms having an Elgin address. It is estimated that well over half the growth
of our area is attributed to foreign direct investment. There are over 15,000 economic
development organizations in North America competing for new projects.
• After an intensive selection process for a web site design and development firm, great energy
and effort have gone into a new, robust website using a state-of-the- , .,
art technology to showcase Elgin as a preferred business location.
The roll out of the new website is planned for February, 2012. '
Certain featured pages of the website will be in German, French,
Japanese, and Mandarin. A recent national study found the
internet/website was the highest ranked economic development ? °,
tool, surpassing public relations, direct mail, and advertising. L_
• Arranged a tour of Elgin and its business parks for Sharon Stead, ` ' �
Director of the Illinois West European Trade and Investment Office in Brussels. She included
Elgin in her Illinois itinerary because of the EDG's relationship with her office and the EDG's i
reputation for working with foreign companies.
EaDo ____
4
Group
• The EDG prepared and distributed a peer-to-peer marketing brochure designed to equip
business leaders traveling to other cities and countries with information
highlighting Elgin as a world-class location. Surveys have shown that
executive perceptions regarding a community are heavily influenced by
opinions of other executives.
• Maintained positive relationships with site selectors, brokers and
developers in promoting Elgin as a place to do business.
• Continued to provide property and building information using the
Costar comprehensive commercial real estate database to site selectors,
brokers, corporate location decision-makers, and the Brussels DCEO
office.
• John Cassidy, Chair of the Business Retention and Recruitment Committee and a partner in
Lee and Associates, prepared an important study entitled "Industrial Market Analysis —North
Kane Submarket" and presented it to the Chamber Board of Directors and community leaders.
The key finding of the report indicated Elgin had a very limited supply of quality industrial
commercial building space. Without some new modern industrial space, Elgin might not be
able to compete for companies wishing to expand or relocate here.
• EDG formed a task force to examine the possibility of creating a program to spur new "spec"
development. As a result of EDG efforts, the City received a proposal from a developer to
construct a 160,000 s.f. building with an estimated cost of nearly$10 million.
• The EDG retained the Incentis Group to assess the economic and fiscal impacts of the
relocation of the Bystronic USA North American Headquarters to Elgin. The Incentis Group
utilizes the input — output multipliers development by Minnesota IMPLAN Group which is
used by over 1,000 public and private organizations.
• The Incentis Group also performed an impact analysis of a proposed 160,000 s.f. spec
building.
• The Bystronic and "spec" building projects are expected
to generate an additional $354,000 annually for all local
governments in property taxes and,over $31 million in '
economic impact for our area. g b=
• Other significant 2011 economic development projects
included the retention and expansion of Fabric
pImages,
the recruitment of the Sears Photo Studio, Delta Mobile, 41.
Proven Energy, a regional financial services company
and a Walgreen's to the remodeled Wing Park Shopping
Center.
• With foreign direct investment playing a pivotal role in our regional and local economy, the
EDG forged key relationships at:
• German-American Chamber Economic Forum
• The ESO concert for German-American Companies
• An EDG meeting on future programs with the President of CITCA who is also the
Austrian Trade Commissioner.
• A meeting with the Australian Trade Commissioner
• Korean Global Partnership Forum
Elgivelo,r Group Jr
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f:',0A a u.k.00tx,ftgorKia
. • The celebration of the 10th and 25th anniversaries in Elgin of Schleifring and Harting,
respectively, the grand opening of the Suzlon Training Center and the ground breaking
for Bystronic.
• EDG coordinated a welcome reception for the executives and employees of Bystronic hosted
by Grand Victoria Casino.
• Responded to 13 DCEO requests for site information regarding statewide search projects.
• EDG promoted Elgin opportunities to retailers and developers at the International Council of
Shopping Centers deal making trade show in Chicago.
• Economic Development services such as using CoStar database to perform comprehensive
site searches, arrange for site visits, and assist with the City's development and zoning
processes were provided to the 47 companies listed in the Appendix C.
III. Workforce Development - a diverse and talented workforce is a critical factor in retaining
existing businesses and for recruiting new companies considering an Elgin location. EDG's
effort to improve workforce quality of the following is focused on a strong community
collaboration involving the following partners:
City of Elgin Kane County Dept. of Employment
Centro de Informacion PACE
Elgin Area Chamber River Valley WIB
Elgin Community College School District U-46
Gail Borden Public Library United Way of Elgin
Grand Victoria Foundation Webster Univ. -Elgin Metro Campus
IL Dept. of Employment Security
In addition to the above partners, the EDG's Workforce Committee includes several private sector
employers. The Committee's primary emphasis has been to build a strong, skilled workforce utilizing
the National Career Readiness Certificate.
• In 2011, 909 U-46 students received their National Career Readiness certificate (NCRC) bringing to
g g
over 2000 the number.of U-46 graduates who have received the work
(;>NRI1`It Ki �i�ws- ready certification.
• A special reception was held at Elgin Community College for the 2011
NCRC recipients and their parents. Congratulatory remarks were
offered by Dr. Dave Sam, President of ECC and Dr. Jose Torres, Superintendent of U-46.
• ECC opened a KeyTrain® lab providing the training program and vocational counseling that prepares
individuals for the Workkeys: assessment. The college works with the Illinois Department of
Employment Security to promote the lab's use.
• The 1,000 Worker Skills Initiative offers the Workkeys®assessment leading to a NCRC at no charge for
unemployed and underemployed residents of ECC District 509.
• The EDG Workforce Partnership and the 1,000 Worker Skills
Initiative were featured in a national ACT®case study.
� I
am 6
GroupElgin Development
• Representatives from the EDG's Workforce Development Committee have been asked to participate in
national and regional forums to discuss Elgin's efforts at building a skilled workforce. Please see
Appendix D for details.
• A new brochure "Stand Up for a Skilled Workforce" was produced
highlighting advantages of the NCRC in making hiring decisions and
featuring the EDG workforce STAN
• EDG representatives have had an ongoing dialog with state elected
representatives and government and education officials regarding
employing the NCRC on a state-wide basis.
• The EDG Workforce Committee conducted a forum for area
employers on the benefits of Workkeys® and how it can be used to improve hiring practices and reduce
turnover.
• A roundtable was offered to staffing agencies to acquaint them with Workkeys® and NCRC.
• EDG representatives participated in the following events:
■ ECC Job fair and Workforce Development Forum
• Veteran's Summit—Job and Resource Fair
■ NCRC U-46 Student and Parent Information Sessions
• State of Illinois Comptroller's Employment Expo at ECC
• EAC Works, a local jobs board, continues to provide information { i
on open positions to jobseekers. Employers may post job openings till
for free. The site receives about 400 visits per month.
• With EDG Workforce Partners, helped to prepare individuals for
careers in renewable energy.
IV. Transportation & Development—the committee continues to serve as a clearing house for significant
infrastructure projects. Members of the committee include representatives from the Kane County Board,
the municipalities of Elgin and South Elgin, EDG, Kane County Department of Transportation (KDOT)
and the development community. Discussions in 2011 included projects such as:
1. Route 20/McLean Interchange
2. Route 47 Corridor Plan and I-90 Interchange
3. Route 20 resurfacing
4. Status of Long Meadow Parkway
5. Summit Street Round-A-Bout
6. Bowes Road Extension to Route 31
7. Kane County Transportation Plan
8. IDOT program overview
9. ComEd's Grid Modernization Program
V. Enhancing Elgin—Promoting Elgin's positive aspects and quality of life, including EDG initiatives.
1. Promoted the use of social media to market Elgin and the City's branding campaign.
2. Provided leadership for the EDG TeamYou small business initiative, including developing the
marketing plan and materials for the initial Small Business Summit held in October.
3. With the TeamYou Task Force, planned the next major small business event scheduled for late
January.
4. Coordinated EDG media relations.
5. Produced the EDG peer-to-peer marketing brochure.
6. Monthly WRMN radio programs featured EDG initiatives.
a 7
Eigtn DeveJoorrlent Group
<xw ;t ;
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7. Monthly EAC printed newsletter, The Business Review, has a page devoted to EDG program and
activities.
Conclusion
The strategic partnership created by the Mayor and City Council brings together civic and business leaders,
community initiatives and the financial resources to help build a diverse and stronger local economy. The EDG
public/private economic development partnership provides Elgin with a competitive advantage in retaining and
attracting businesses. The core EDG initiatives mentioned above will allow Elgin to proactively realize its full
potential as the economy recovers. As Chamber Chair John Hurlbut,partner in law firm of Hurlbut and Hurlbut
PC, emphasized in his recent address to the City Council, the EDG is paying great dividends for the community
and the city.
Postscript
The work of the EDG's division of the Chamber is carried out by Michael O'Kelley, Vice President of
Economic Development, along with Leo Nelson, Bob Malm, and Carol Gieske. Terry Gajewski, Vice President
of Finance & MIS, has provided outstanding expert leadership and extraordinary commitment and passion in
providing the EDG with a state-of-the-art economic development website. Critical and professional support for
the EDG operations is provided by Peggy Jacob and Pat Tindle.
In addition to a dedicated staff, the work of the EDG could not be accomplished without the leadership of the
Chamber's Board of Directors and the many volunteers who provide energy, passion, and expertise in carrying
out the economic development program. These special volunteers are recognized in Appendix E.
E 8 O
, 3
Appendix A. Business Retention Survey
# First Name Last Name Company Top 10
1 Xavier Montemayor 4M World Technologies,LLC No
2 Ken Nishimatsu Amano Enzyme USA No
3 Anita Forte-Scott Bright Stars Academy No
4 Ragnar H. Korthase Chemtech Plastics,Inc No
5 Maral Abrahamin Chicago Marriott Northwest No
6 Regis Moore Conscious Innovations No
7 Gene Toth Culinary Fox Café No
8 Rick Spector DLC Management Corp. No
9 Anthony Toussaint,PhD DSM Yes
10 Marco Alvarez Fabric Images,Inc. No
11 Raymond Herrick Foodservice Equipment Dist.Association No
12 Kelly Brown Four Seasons Redesign,Inc. No
13 Rick Jakle Fox Valley Broadcasting Yes
14 John Diem Fox Valley Internet No
15 Elizabeth Slover G.C.Services L.P. No
16 Rolf Meyer Harting,Inc.of North America Yes
17 Hratch Basmadjian Holiday Inn&Suites No
18 Dave . Rock IHC Construction Companies,LLC Yes
19 Lowell Naber Kinney Electric Yes
20 Ursula Klicker Melitta Systems Service USA,Inc. No
21 Norma Huff Minicraft Models Inc No
22 Mark Wega MKD Electric/WESA Automation No
23 Dan Powell MTI Construction Services No
24 Dwain Tataryn Mueller&Company No
25 Richard Panichi Pancor No
26 Andy Stecher Plasmatreat No
27 Todd Olsen PNC Bank No
28 Susanne Sharuga Proven Energy No
29 Mike Warren Rieke Office Interiors No
30 Joann Reynolds Schleifring Medical Systems,LLC Yes
31 Jeff Angsten Shopware,Inc. No
32 Jacob Schiff Nydia Rodriguez Siemen Corporation No
33 Wally Brodeur SKF USA—Sealing Solutions No
34 Steve Kraft Speed Fasteners No
35 Tom Hannula Walker Parking Yes
36 Gary Wetzel Wanxing America Corporation Yes
37 Frank McCoy Mathew Hernandez Waste Management No
38 Christopher Petri Weishaupt America Inc. No
39 Terry Royer Winergy Yes
40 Jeff Wisdom Wisdom Adhesives Yes
E O g
Eton Deveioornent Group IMMO
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Appendix B Retention Expansion Activities
Japanese Food Manufacturers Precision Manufacturer Expansion—medical
Plastics Manufacturer Plastics Company Expansion
Financial Services Consolidation Electronics Company—Build to Suit
PACE- Serve Manufacturers Eastside Bowling Facility
Cosmetic Manufacturers Expansion Medical Facility
Waste recycling Company Food Pantry
Insurance Company—Build to Suit
Appendix C Recruitment Activities
Machine Shop Shared- Office Business
Medical Manufacturer Food Manufacturer(Three)
Driving School Distribution Facility(Three)
Emergency Vehicle Maintenance Plastics Manufacturer Build to Suit
Electronics Manufacturers (Two) Grocer
Bottling Plant Machine Tool Builder
Call Centers (Two) Medical Equipment Distributor
Wind Turbine Manufacturer Vacant Retail Sites (several)
Data Center Multi Family Developer
Gasoline Stations (Two) Convenience Store—Car Wash facility
Restaurants(Several) Big Box Retailer
Bearing Manufacturer Small German Manufacturer(Brussels
Equipment Distributor Contact)
Canadian Joint Venture Recycling Company(Four)
Developers—Spec Building Waste Management Company
School Bankruptcy—School District Resale Center&Auction House
Seafood Processor Pavement Marking Company
European Manufacturer—FTZ Steel Tubing Manufacturer
Small Boutique Radio Station Office Shopping Center Developer
Video/Photo Studio Driving School—Trucks
Distribution/Fulfillment Center Development of 160,000 sf Spec Building
Precision Auto Engine Parts Manufacturer by Pancor
Retail Center Purchase Chemical Processor
Local Area Manufacturer Freight Distribution Company
Elgin Dcmni Grz p 1 O
Cox=4Kloc tdVa,,r4.0$x�t -
Appendix D NCRC and Elgin Workforce Presentations and Activities
(Pat Hayes and Workforce Committee Volunteers at no cost to EDG)
Conferences
National Workforce Conference- Chicago
Illinois Workforce Conference -Chicago
Michigan Workforce Conference—Lansing
Community Colleges
Waubonsee Community College(twice)
Joliet Junior College
Highland Community College - Freeport
Lincoln Land Community College—Springfield
WIB/Foundations/Economic Development Org.
CoreNet Global—Chicago
Freeport
McHenry County
DuPage County
Education Coalition—Decatur
Wisconsin(State)—Racine
Regional NCRC Alliance Meetings (5)
Numerous High Schools—Northern Illinois
2012 Events -January and February
Illinois Department Council—Oakbrook
The Orchard Foundation - Alexandria, LA
Jacksonville Economic Development Committee -Jacksonville, IL
Kick off for Work Ready Communities - Saginaw, MI
Education/Business Meeting- Sycamore, IL
E.1 w lt, r E s 1:;t.ti' 11
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Appendix E Chamber Board of Directors and EDC Volunteers
Elgin Area Chamber Executive Committee
Chair Chair Elect Past Board Chair
Michael Shales David Rock John Hurlbut
Partner/CFO President Partner
Shales McNutt Construction IHC Construction Companies, LLC Hurlbut&Hurlbut
President Treasurer Vice Chair, Membership
Carol Gieske Mary Martini Susan Angell-Case
President VP, Business Development Real Estate Broker
Elgin Area Chamber Board of Directors
Kelly Brown Larry Dry Traci Ellis
Owner V.P. Operations Traci D. Ellis, Esq.
Four Seasons Redesign, Inc. Provena Saint Joseph Hospital
Kim Gilmore Tonya Hudson Chris Huecksteadt
President Executive Director Chicago Market Dir
Gilmore Marketing Concepts Inc. Downtown Neighborhood Assoc Metrostudy
Dale Lonis Michael McKay Terry Royer
Chief Executive Officer Financial Advisor CEO
Elgin Symphony Orchestra Edward Jones Investments Winergy Drive Systems
David Sam Eric Smith Jack Sorenson
President Director of Human Resources President
Elgin Community College Hoffer Plastics Corporation U.S. Shelter L.L.C.
Sean Stegall David Strahl Pat Szpekowski
City Manager Director External Affairs President
City of Elgin AT&T PmS advertising
Jim Thomason Jose Torres Mike Warren
General Manager Superintendent Account Manager
Grand Victoria Casino School District U-46 ROI Rieke Office Interiors
` 12
E jict Developme i Group
f
Business Retention/Recruitment Roster
John Cassidy, Chair Ed Brooks Michael Brown
Principal Vice President
Lee&Associates of Illinois, LLC DiGiovine Hnilo Jordan THE National Bank
+Johnson Ltd.
Jason Coates Kim Gilmore William Karsten
VP Comm. Relationship Mgr. President Senior VP
Harris Bank Gilmore Marketing Concepts Inc. St. Charles Bank & Trust
Craig Lamp Peter Nelson Thomas Novosel
President Partner
Lamp Incorporated PanCor Construction& Development Mueller& Co LLP
Jeffrey Nyman Michael Shales Chris Shanahan
Senior Bank Manager Partner/CFO Broker/Co-Owner
Associated Bank Shales McNutt Construction - Stony Creek
Shanahan & Sons
Builders, Inc.
Curtis Wiedeman Chris Zannis
Registered Investment Advisor Associate
Mueller& Co., LLP Arthur J. Rogers & Co.
Economic Impact Model Task Force
Michael Brown Bob Malm Leo Nelson
Vice President EDG Director EDG Director
THE National Bank Elgin Area Chamber Elgin Area Chamber
Michael O'Kelley Curtis Wiedeman Chris Zannis
VP Economic Development Registered Investment Advisor Associate
Elgin Area Chamber Mueller &Co., LLP Arthur J. Rogers & Co.
13
EIgn Dever; mxt Gramimm111
Enhancing Elgin Roster
Cherie Murphy, Co-Chair Denise Raleigh, Co-Chair Paula Amenta
Asst to the City Manager Public Information Officer Chief Marketing Officer
City of Elgin Gail Borden Public Library Elgin Community College
Susan Angell-Case Liz Clemmons Mary Dulabaum
Real Estate Broker Marketing Associate Office of Communications
Baird&Warner Gail Borden Public Library Judson University
Brian Fletcher Karen Fox Gordon Gromer
Advertising Sales Chief- Family/Community Engagement Real Estate Broker
Daily Herald/Paddock Publications School District U-46 ReMax
Rise Jones Krisilee Murphy Michael Murschel
Executive Director Principal
Hamilton Wings Elgin Area Convention& The Murschel Network
Visitors Bureau
Susan Olafson Jason Pawlowski Chris Priester
Elgin Police Spokeswoman Promotions Coordinator Dir Marketing/Public Relations
City of Elgin Downtown Neighborhood Assoc Sherman Hospital
John Prigge David Strahl
Council Member Director External Affairs
Elgin City Council AT&T
Merchant/Small Business Steering Committee
Sybil Ege Terry Foster Carol Gieske
Business Specialist Financial Advisor President
Elgin Community College Wells Fargo Advisors, LLC Elgin Area Chamber
Tonya Hudson Bob Malm Jeanette Mihalec
Executive Director EDG Director Vice President-Membership
Downtown Neighborhood Assoc Elgin Area Chamber Elgin Area Chamber
Cherie Murphy Leo Nelson Michael O'Kelley
Asst-City Manager Community EDG Director VP - Economic Dev
City of Elgin Elgin Area Chamber Elgin Area Chamber
Denise Raleigh Judy Reinhold Melissa Ziel
Public Information Officer Mentor Reference Librarian
Gail Borden Public Library S.C.O.R.E. Gail Borden Public Library
Boo 14
Elgin ten(Grote
Spec Building Task Force
John Cassidy Craig Lamp Bob Maim
President EDG Director
Lee&Associates of Illinois, LLC Lamp Incorporated Elgin Area Chamber h {
Peter Nelson Leo Nelson Thomas Novosel •
EDG Director Partner
PanCor Construction &Development Elgin Area Chamber Mueller&Co., LLP
Michael O'Kelley David Rock Michael Shales
VP Economic Development President Partner/CFO
Elgin Area Chamber IHC Construction Companies, LLC Shales McNutt Construction ,
•
Transportation and Development Roster
Cathy Hurlbut, Chair David Bear Kenneth Franzese
Attorney Vice President,COO Principal
Hurlbut&Hurlbut P.C. McDonald's Restaurants of Elgin Lee & Associates of Illinois
Chris Huecksteadt David Patzelt Tom Rickert „
Director, Chicago Market President Deputy Transportation •.�
Metrostudy Sho-Deen, Inc. Kane County
David Rock Steve Super Dave Waden
President Community Development Director Senior Planner
IHC Construction Companies, LLC Village of South Elgin City of Elgin
a 1111, 15
Elgin DevOr4xa erg Group -
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Workforce Development Committee
Eric Smith, Chair Jackie Bolger Jeffrey Boyd
Director of Human Resources Office Supervisor Assoc Dean, Business/Career
Hoffer Plastics Corporation IL Dept of Employment Security Elgin Community College
Diane Cooper Fred Coppes Carol DePue
Asst Dir Workforce Operations Production Manager Coord Career& Tech Educ
Kane DEE Schleifring Medical Systems, LLC School District U-46
Jaime Garcia Peggy Gundrum Ginger Knapp
Executive Director Director of Career Services
Centro de Informacion Elgin Community College River Valley WIB
Diane O'Connor Tracy Ramsay McDonnell Toya Randall
Director of Community Impact Executive Director Dir. of Elgin Programs
United Way of Elgin River Valley WIB Grand Victoria Foundation
Mark Richards Mary Robb John Steffen
Community Relations Coor. Community Relations Rep Council Member
Webster University-Elgin Pace Elgin City Council
Debra Tewolde Sylvia Wetzel Melissa Ziel
Family Self Sufficiency Coor Reference Librarian
Housing Authority of Elgin Bison Electric Corp. Gail Borden Public Library
EC 16
ECONOMIC DEVELOPMENT
SERVICES AGREEMENT
This Service Agreement (Agreement) is made and entered into this 7thday of March,
2012, by and between the City of Elgin, an Illinois municipal corporation (City), and the El-
gin Area Chamber of Commerce, an Illinois not-for-profit corporation (EDG), establishes the
terms and conditions under which EDG agrees to perform the economic development ser-
vices for the City.
Whereas, the City wishes to enhance the economic development of the City of Elgin
and its individual residents and businesses; and
Whereas, EDG is capable of providing expertise in the matter of economic develop-
ment; and
Whereas, EDG is ready, willing and able to provide particular attention and activities
for the economic development of the City of Elgin;
Now, therefore, in consideration of the mutual promises by EDG and the City to each
other, the parties agree as follows:
SECTION I
Terms and Conditions
1. Services: EDG will perform the services specified in Section II and provide the equip-
ment, staff and materials to achieve them. In performing the Services under this
Agreement, EDG is an independent contractor and not an employee of the City, and
EDG will not hold itself out as any such employee. EDG has no authority to make any
agreement or commitment on behalf of the City.
2. Term: The term of this Agreement shall commence ors January 1, 2012 and end on De-
cember 31, 2012.
3. Compensation: In consideration of the rendering of services by EDG under this Agree-
ment, the City agrees to pay EDG $68,750 for each quarter year of service, payable
quarterly as billed $68,750 on March 31, June 30 and September 30 and December 31,
for services provided by EDG for the term this Agreement remains in effect.
4. Reporting: EDG will provide the City with the following reports on a periodic basis, in
addition to such other reports as may be requested by the City:
a. Monthly Reports: A written financial monthly report, including general financial in-
formation for the prior month (income statement and balance sheet), shall be for-
warded to the city manager each month for inclusion in the city manager's report
to the city council. Also, minutes of EDG's monthly meetings shall be provided to
the Mayor and City Council and the Chamber's Board of Directors. The EDG's presi-
dent and the city manager may amend the format of this report from time to time
as may be mutually agreed by the parties.
b. Quarterly Report: EDG shall, when requested, on a quarterly basis, provide an oral
report to the city council, to include but not be limited to prospect activity, chal-
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lenges to economic development, local employment trends, coordinated efforts
with other agencies and recommendations to improve the economic development
climate.
c. Audit: EDG shall provide a copy to the City of the auditor's opinion from its annual
audit.
5. Notice of Claim: If EDG wishes to make a claim for additional compensation as a result
of action taken by the City, EDG shall give written notice of its claim within 15 days af-
ter occurrence of such action. No claim for additional compensation shall be valid unless
so made. Any changes in EDG's fee shall be valid only to the extent that such changes
are included in writing signed by the City and EDG and approved by way of written
amendment to this Agreement.
6. Indemnification: To the fullest extent permitted by law, EDG agrees to and shall indem-
nify, defend and hold harmless the City, its officers, employees, agents, boards and
commissions from and against any and all claims, suits, judgments, costs, attorneys
fees, damages or other relief, including but not limited to workers compensation claims,
in any way resulting from or arising out of negligent actions or omissions of the EDG in
connection herewith, including negligence or omissions of employees or agents of EDG
arising out of the performance of this Agreement. In the event of any action against the
City, its officers, employees, agents, boards or commissions, covered by the foregoing
duty to indemnify, defend and hold harmless such action shall be defended by legal
counsel of the City's choosing. The provisions of this paragraph shall survive any expi-
ration, completion and/or termination of this Agreement.
7. No Personal Liability: No official, director, officer, agent or employee of the City shall be
charged personally or held contractually liable under any term or provision of this
Agreement or because of their execution, approval or attempted execution of this
Agreement.
8. Insurance:
a. Comprehensive Liability: EDG shall provide, pay for and maintain in effect, during
the term of this Agreement, a policy of comprehensive general liability insurance
with limits of at least $1,000,000 aggregate for bodily injury and $1,000,000 ag-
gregate for property damage. EDG shall deliver to the City a certificate of insurance
naming the City as additional insured. The policy shall not be modified or terminat-
ed without thirty (30) days prior written notice to the City. The certificate of insur-
ance that shall include the obligation assumed by the EDG under paragraph 6 of
Section I of this Agreement entitled "Indemnification" shall be provided. This insur-
ance shall apply as primary insurance with respect to any other insurance or self-
insurance programs afforded to the City. There shall be no endorsement or modifi-
cation of this insurance to make it excess over other available insurance, alterna-
tively, if the insurance states that it is excess or prorated, it shall be endorsed to
be primary with respect to the City.
b. Comprehensive Automobile Liability: Comprehensive Automobile Liability Insurance
covering all owned, non-owned and hired motor vehicles with limits of not less than
$500,000 per occurrence for damage to property.
c. Combined Single Limit Policy: The requirements for insurance coverage for the
general liability and auto exposures may be met with a combined single limit of
$1,000,000 per occurrence subject to a $1,000,000 aggregate.
d. Professional Liability: EDG shall carry, when applicable, professional Liability Insur-
ance covering claims resulting from error, omissions or negligent acts with a corn-
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bined single limit of not less than $1,000,000 per occurrence. A certificate of insur-
ance shall be submitted to the City as evidence of insurance protection. The policy
shall not be modified or terminated without thirty (30) days prior written notice to
the City.
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9. Nondiscrimination: In all hiring or employment made possible or resulting from this
Agreement, there shall be no discrimination against any employee or applicant for em-
ployment because of sex, age, race, color, creed, national origin, marital status, of the
presence of any sensory, mental or physical handicap, unless based upon a bona fide
occupational qualification, and this requirement shall apply to, but not be limited to, the
following: employment advertising, layoff or termination, rates of pay or other forms of
compensation and selection for training, including apprenticeship.
No person shall be denied or subjected to discrimination in receipt of the benefit of any
services or activities made possible by or resulting from this Agreement on the grounds
of sex, race, color, creed, national origin, age except minimum age and retirement pro-
visions, marital status or the presence of any sensory, mental or physical handicap. Any
violation of this provision shall be considered a violation of a material provision of this
Agreement and shall be grounds for cancellation, termination or suspension, in whole or
in part, of the Agreement by the City.
10. Assignment and Successors: This Agreement and each and every portion thereof shall
be binding upon the successors and the assigns of the parties hereto; provided, howev-
er, that no assignment shall be made without the prior written consent of the City
which consent may be withheld at the sole discretion of the City.
11. Delegations and Subcontractors: Any assignment, delegation or subcontracting shall be
subject to all the terms, conditions and other provisions of this Agreement and EDG
shall remain liable to the City with respect to each and every item, condition and other
provision hereof to the same extent that the EDG would have been obligated if it had
done the work itself and no assignment, delegation or subcontract had been made. Any
proposed subcontractor shall require the City's advanced written approval.
12. Cooperation with Other Economic Development-Related Boards and Agencies: EDG shall
cooperate with any other economic development-related boards and agencies under the
City's employ, including but not limited to the Downtown Neighborhood Association and
Elgin Area Convention and Visitor's Bureau, or with any economic development-related
board, agency or professional performing work associated with this Agreement.
13. No Co-Partnership or Agency: This Agreement shall not be construed so as to create a
partnership, joint venture, employment or other agency relationship between the par-
ties hereto.
14. Severability: The parties intend and agreed that, if any paragraph, sub-paragraph,
phrase, clause or other provision of this Agreement, or any portion thereof, shall be
held to be void or otherwise unenforceable, all other portions of this Agreement shall
remain in full force and effect.
15. Headings: The headings of the several paragraphs of this Agreement are inserted only
as a matter of convenience and for reference and in no way are they intended to define,
limit or describe the scope of intent of any provision of this Agreement, nor shall they
be construed to affect in any manner the terms and provisions hereof or the interpreta-
tion or construction thereof.
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16. Modification or Amendment: This Agreement and its attachments constitutes the entire
Agreement of the parties on the subject matter hereof and may not be changed, modi-
fied, discharged or extended except by written amendment duly executed by the par-
ties. EDGh party agrees that no representations or warranties shall be binding upon the
other party unless expressed in writing herein or in a duly executed amendment hereof,
or change order as herein provided.
17. Notices: The City and EDG shall each appoint a contact for all written communications
between the parties. For the City, all notices shall be sent to: City Manager, City of El-
gin, 150 Dexter Court, Elgin, Illinois, 60120. For EDG, all notices shall be sent to: Pres-
ident, Elgin Area Chamber of Commerce, 31 South Grove Avenue, Elgin, IL, 60120. The
parties shall apprise each other of changes in contact information as may occur from
time to time. All notices, reports and documents sent pursuant to this Agreement shall
be mailed to the above addresses by First Class Mail, postage prepaid.
18, Confidentiality: It is recognized that the handling of prospect information requires ac-
cess to confidential information. As such, EDG shall maintain all prospect information in
confidence. EDG shall provide confidential prospect information solely to the mayor and
city manager as representatives of the City, who to the extent permitted by law shall
attempt to maintain such information in strict confidence. All other prospect information
shall be so coded, organized or structured to prevent the identity of the prospect from
being publicly known until such time that the prospect may deem it appropriate.
19. Funding Opportunities: It is recognized that EDG may wish to access certain grant fund-
ing pools whereby the City must act as a "pass through" or coordinating agency. In
such cases, the city manager shall be authorized by the city council to execute, admin-
ister and manage such grants on behalf of the City and EDG, provided that such grant
does not necessitate an appropriation of funds by the municipality.
20. Applicable Law: This Agreement shall be deemed to have been made in, and shall be
construed in accordance with the laws of the State of Illinois. Venue for the resolution
of any disputes or the enforcement of any rights pursuant to this Agreement shall be in
the Circuit Court of Kane County, Illinois.
21. Cooperation With Other Consultants: EDG shall cooperate with any other consultants in
the City's employ or any work associated with this Agreement.
22. Sexual Harassment Policies: As a condition of this Agreement, EDG shall have written
sexual harassment policies that include, at a minimum, the following information:
a. The illegality of sexual harassment;
b. The definition of sexual harassment under state law;
c. A description of sexual harassment, utilizing examples;
d. The vendor's internal complaint process including penalties;
e. The legal recourse, investigative and complaint process available through the Illinois
Department of Human Rights, and the Illinois Human Rights Commission;
f. Directions on how to contact the department and commission;
g. Protection against retaliation as provided by Section 6-101 of the Human Rights Act.
A copy of the policies shall be provided by EDG to the Department of Human Rights up-
on request 775 ILCS 5/2-105.
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23. Compliance with Laws: Notwithstanding any other provision of this Agreement it is ex-
pressly agreed and understood that in connection with the performance of this Agree-
ment that EDG shall comply with all applicable federal, state, City and other require-
ments of law, including, but not limited to, any applicable requirements regarding pre-
vailing wages, minimum wage, workplace safety and legal status of employees. With-
out limiting the foregoing, EDG hereby certifies, represents and warrants to the City
that all EDG's employees and/or agents who will be providing products and/or services
with respect to this Agreement shall be legal residents of the United States. EDG shall
also at its expense secure all permits and licenses, pay all charges and fees and give all
notices necessary and incident to the due and lawful prosecution of the work, and/or
the products and/or services to be provided for in this Agreement. The City shall have
the right to audit any records in the possession or control of the EDG to determine
EDG's compliance with the provisions of this section. In the event the City proceeds
with such an audit the EDG shall make available to the City the EDG'S relevant records
at no cost to the City. EDG shall pay any and all costs associated with any such audit.
24. Work Products. All Work Products prepared by EDG pursuant hereto, including, but not
limited to, reports, studies, plans and recommendations shall be delivered to the City
upon request of the City provided, however, that EDG may retain copies of such Work
Products for its records.
25. Breach of Agreement: If either party violates or breaches any term of this Agreement,
such violation or breach shall be deemed to constitute a default, and the other party
has the right to seek administrative, contractual or legal remedies as may be available
to the violation or breach; and in addition, if either party by reason of any default fails
to within fifteen (15) days after notice thereof by the other party to comply with the
conditions of this Agreement, the other party may terminate this Agreement. Notwith-
standing the foregoing, or anything else to the contrary in this Agreement, with the sole
exception of an action to recover the monies the City has agreed to pay to EDG pursu-
ant to Section 3 hereof, no action shall be commenced by EDG against the City for
monetary damages.
26. Termination: Notwithstanding any other provision hereof, the City may terminate this
Agreement at any time upon thirty (30) prior written notice to EDG. In the event this
Agreement is so terminated, EDG shall be paid for services actually performed, and re-
imburseable expenses actually incurred prior to termination, except that reimbursement
shall not exceed the quarterly amount set forth under Section 3 above. Additionally, in
the event this Agreement is so terminated, EDG shall immediately cease the expendi-
ture of any funds paid to EDG by the City and shall refund to the City any unearned or
unexpended funds.
27. Interference with Public Contracting: EDG certifies hereby that it is not barred from
bidding or submitting a proposal for this Agreement as a result of violation of 725 ILCS
5/33E et seq. or any similar state or federal statute regarding bid rigging.
28. Substance Abuse Program: As a condition of this Agreement, EDG shall have in place a
written substance abuse prevention program which meets or exceeds the program re-
quirements in the Substance Abuse Prevention Public Works Project Act at 820 ILCS
265/1 et seq. A copy of such policy shall be provided to the City's City Manager prior to
the entry into and execution of this Agreement.
29. Invoices: EDG shall submit invoices to the City for the payments to be made by the City
to EDG pursuant to paragraph 3 of this Agreement. Such invoices shall be in a format
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approved by the City. EDG shall maintain records showing actual time devoted and
costs incurred pursuant to this Agreement. EDG shall permit an authorized representa-
tive of the City to inspect and audit all data and records of EDG for work done under
this Agreement. EDG shall make these records available at reasonable times during the
Agreement term and for one (1) year after termination of this Agreement.
30. Budget Appropriation: Notwithstanding anything else to the contrary in this Agreement,
the parties understand and agree that the fiscal year of the City is the twelve month
period ending December 31 of each year. The obligations of the City under any contract
for any fiscal year are subject to and contingent upon the appropriation of funds suffi-
cient to discharge the obligations which accrue in that fiscal year and authorization to
spend such funds for the purposes of the contract. If, for any fiscal year during the
term of this Agreement, sufficient funds for the discharge of the City's obligations under
the Agreement are not appropriated and authorized, then this Agreement shall termi-
nate as of the last day of the preceding year, or when such appropriated and authorized
funds are exhausted, whichever is later, without liability to the City for damages, penal-
ties or other charges or any other relief whatsoever on account of such termination.
SECTION II
EDG Duties and Services
Duties:
1. EDG shall provide qualified and competent staff for the recruitment of and assistance to
new business and industry, as well as for the expansion of existing business, providing
all management and administrative services necessary to present a viable program.
2. EDG shall be responsible for the operation of the programs carried out under the terms
of this Agreement. The EDG's president or the president's designate shall be responsi-
ble for the day-to-day operations of economic development activities and the general
supervision and management of the business affairs under this Agreement.
3. EDG shall provide office space, general office supplies, office equipment, auto, rent, ac-
counting and legal services, insurance, payroll taxes, general postage, and telephone
necessary for carrying out the terms of this Agreement.
4. EDG shall ensure that no funds provided by the City under this Agreement will be used
to support traditional chamber of commerce activities that generally serve and benefit
only the chamber membership or programs not directly related to economic develop-
ment. Nothing in this contract, however, shall prevent the City from specifically funding
new projects as proposed by EDG.
5. EDG shall operate the programs contemplated in this Agreement for the general public
good for the promotion of business, industry and trade within Elgin.
6. EDG shall conduct telephone or personal meetings with all economic development relat-
ed prospects referred to EDG by the City and shall regularly provide the City with pro-
gress reports on each economic development prospect referred to EDG by the City.
7. EDG shall provide in collaboration with the City an on-going strategy for the economic
development based upon current initiatives.
8. EDG shall make its books and financial records concerning the funds expended under
this Agreement available to the City for inspections and review and audit. EDG will, at
no expense to the City, provide an annual report and accounting of expenditures of the
funds covered by this Agreement.
9. EDG will continue to utilize and engage business, community, and civic volunteers to
help implement key economic development initiatives.
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10. EDG will provide economic development services using the talents of the Chamber Pres-
ident, three part-time experienced and knowledgeable economic development special-
ists and an administrative support staff, including information technology.
Core Services and Deliverables:
1. Business Retention: EDG shall conduct an annual business retention program in which
existing businesses and employers are identified and personal contact is made with City
businesses by EDG through on-site visits, mail surveys or both. A survey sent via mail
or email at EDG's discretion shall be sent to companies located in 6 to 7 of Elgin's 22
business parks each year. EDG shall annually conduct not less than 15 on-site business
retention calls per year. EDG's representative and the city manager shall also conduct
ten business retention calls with the chief executive officers or their designated repre-
sentatives of ten key employers in Elgin. EDG's business retention program shall be de-
signed to identify and address the needs of existing businesses and the manner in
which EDG and the City can better assist those businesses, including, but not limited to,
the following components:
a. Coordinate meetings of the Mayor's President's Council
b. Developing a strategy for delivering high-speed Internet service to City business
parks and the Central Business District with local broadband providers.
c. Promote the incentive program for existing businesses that creates job growth and
provides additional incentives for hiring City residents.
d. Serving as a resource for City businesses seeking economic, demographic, com-
mercial real estate and related data for economic development by providing such
data to Elgin businesses from EDG's subscribed or maintained databases.
e. Updating and maintaining information on Elgin's community profile in the database
maintained by the Illinois Department of Commerce and Economic Opportunity
(DCEO). The City shall assist EDG in updating and maintaining such information
every two years.
f. Conducting not less than three roundtables, including one dealing with
China in 2012.
g. Help companies assess this export and foreign market potential with the help of
State and Federal agencies, private trading companies and banks.
h. Analyze and act upon the results of the retention surveys and CEO visits.
2. Business Attraction: EDG shall provide assistance to new business prospects seeking to
locate in Elgin by providing information on available sites and buildings, demographics,
labor force, housing, education and infrastructure. EDG shall provide infrastructure in-
formation to business prospects when requested by working with utility companies, lo-
cal governmental units and the City to facilitate the decision-making process for pro-
spective businesses considering locating in Elgin. EDG shall also work with state and
federal organizations to immediately respond to business and developer requests for in-
formation. EDG shall also perform the following business attraction services to aid pro-
spective businesses and developers.
a. Responding to DCEO's statewide inquiries seeking information for significant devel-
opment projects by referring projects to brokers and developers actively engaged
in the development of Elgin.
b. Providing information from EDG's subscribed (CoStar) or maintained databases of
economic, demographic, commercial real estate and related data for economic de-
velopment by providing such data to prospective businesses or developers consider-
ing locating in Elgin.
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c. Reviewing the City's existing economic development incentive programs to ensure
the programs remain advantageous and competitive and provide feedback from the
development community.
d. Establish relationships with real estate professionals through individual meetings
and by participating in events, as time and resources permit.
e. Continue to maintain relationships with real estate professionals through individual
meetings and by participating in events.
f. Market Elgin's retail opportunities and sites to key developers at the midwest In-
ternational Council of Shopping Center trade show. Arrange and host follow up on
site visits focused specifically on retail development.
3. Domestic and Global Economic Initiatives: Time and resources permitting, the EDG
shall continue its initiatives to attract businesses and quality jobs. Marketing efforts in
domestic, Canadian, Chinese, South American and European regions shall be developed
by distributing our peer-to-peer brochures to Chamber members who travel interna-
tionally and to DCEO offices in these regions.
a. Maintain relationship with DCEO office in Brussels.
b. Continue to engage foreign companies German American Chamber, and
Chicago International Trade Commissioners Association (CITCA).
c. Explore Trade opportunities in China through the U.S. China Chambers
programs and events.
4. EDG Website: EDG will maintain a web site providing marketing and demographic in-
formation on Elgin. EDG and the City recognize this technology resource is the first
point of contact with site developers and business contacts and is a valuable marketing
asset for Elgin business attraction, retention, and community development efforts. Key
web pages are translated in foreign languages. Market "spec" building initiative to the
development community. Assessment of the website's performance will take place and
be reported quarterly.
5. Entrepreneurial Services: EDG shall provide ongoing entrepreneurial assistance through
the Team You initiatives and service referrals that provide business planning, partner
referrals, sales introductions, networking and financing referrals for small business
start-ups and expansions.
6. Enhancing Elgin: The EDG will continue to promote Elgin's positive aspects and quality
of life.
a. Continue to promote the City's branding campaign through the use of social media.
b. Provide leadership for EDG TeamYou including planning and marketing small busi-
ness events.
c. Coordinate and market small business training and learning opportunities with com-
munity partners.
d. Continue to manage EDG media relations.
e. Highlight EDG initiatives on WRMN monthly radio show and in the Chamber's
monthly printed newsletter and in the weekly Email newsletter.
7. Workforce Development: EDG shall continue promoting initiatives created to produce a
"workforce ready" labor supply to new and expanding businesses, including, but not
limited to, participating in the following activities:
a. Partnering with School District U46, Elgin Community College, Fox River Valley
WIB, other governmental agencies, and Elgin employers in efforts to develop and
maintain a viable workforce for Elgin.
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b. Developing initiatives with local employers that are designed to retrain the current
Elgin workforce in order to increase Elgin resident employment.
c. Work with local schools and businesses to develop and publicize student internship
and apprenticeship programs, and vocational opportunties.
d. Continue supporting the implementation of the "WorkKeys" certification program
and the use of the "KeyTrain" program at both the local and state level.
8. Representation: EDG members of the Workforce Development Committee shall repre-
sent the City at various local, regional, state, and federal economic development meet-
ings and events.
Special Programs:
1. Transportation and Development: EDG shall seek all opportunities for participating in
the planning and development of needed transportation and infrastructure projects im-
pacting Elgin, Kane and Cook Counties including the Illinois 47 corridor and the Randall
Road BRT. EDG shall assist the City in identifying and monitoring additional infrastruc-
ture needs and projects as agreed upon by both parties, such as broadband, rail, water,
power and communications.
2. Redevelopment Focus: EDG shall work closely with the City on redevelopment areas
such as Miller Davis and former big box retail areas.
3. Legislative Support: EDG shall work with local, state and federal legislators on all signif-
icant economic and business issues including the use of city resources.
4. Secondary Business Financing: EDG will provide assistance to educate Elgin businesses
in applying for and obtaining funding through low-interest business financing, availa-
ble revolving loan programs and assistance with DCEO programs.
5. Sister City Program: EDG shall assist the City in establishing "Sister City" programs de-
signed to create or increase foreign direct investment and international trade opportuni-
ties.
IN WITNESS WHEREOF, the parties hereto have entered into and executed this agree-
ment effective as of the date and year first written above.
CITY OF ELGIN: ELGIN AREA CHAMBER OF COMMERCE:
By: By:
City Manager President
Attest:
City Clerk
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