HomeMy WebLinkAbout12-37 Resolution No. 12-37
RESOLUTION
AUTHORIZING EXECUTION OF A PURCHASE OF SERVICES AGREEMENT
WITH THE DOWNTOWN NEIGHBORHOOD ASSOCIATION OF ELGIN
FOR ECONOMIC DEVELOPMENT SERVICES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that
Sean R. Stegall, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and
directed to execute a purchase of services agreement on behalf of the City of Elgin with the
Downtown Neighborhood Association of Elgin for economic development services, a copy of which
is attached hereto and made a part hereof by reference.
s/ David J. Kaptain
David J. Kaptain, Mayor
Presented: February 22, 2012
Adopted: February 22, 2012
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/ Kimberly Dewis
Kimberly Dewis, City Clerk
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PURCHASE OF SERVICES AGREEMENT
FOR ECONOMIC DEVELOPMENT SERVICES
This Service Agreement (Agreement) it made and entered into this 22nd day of
February, 2012, by and between the City of Elgin, an Illinois municipal corporation (City), and
the Downtown Neighborhood Association of Elgin, an Illinois not-for-profit corporation (DNA),
establishes the terms and conditions under which DNA agrees to perform the economic
development and marketing services for the City.
Whereas, the City wishes to enhance the economic development of the City of Elgin's
downtown and its individual residents and businesses; and
Whereas, DNA is capable of providing expertise in the matter of marketing and
economic development within Elgin's downtown; and
Whereas, DNA is ready, willing and able to provide particular attention and activities for
the marketing and economic development of the Elgin's downtown;
WHEREAS, the City Council of the City of Elgin has adopted Ordinance Numbers S6-99,
S1-02, S2-02, S3-02, and S4-02 proposing, approving and creating the Elgin Central Area Tax
Increment Financing Redevelopment Plan and Project ("Central Area TIF Plan") pursuant to the
Tax Increment Allocation Redevelopment Act ("TIF Act") (65 ILCS 5/11-74.4-1 etseq.); and
WHEREAS, Elgin's downtown, central business district is located within the boundaries
of the Elgin Central Area Tax Increment Financing Redevelopment Project Area ("Central Area
TIF District"); and
WHEREAS, the Central Area TIF Plan includes among its core purposes, the restoration
of the downtown central business district as the historic heart and social gathering place of the
community; and
WHEREAS, the Central Area TIF Plan encourages and promotes mixed uses in the
downtown, for improving and enhancing its image as a safe and attractive place to live, work
and recreate; and
WHEREAS, the Central Area TIF Plan is designed to enhance the economic base of the
historically significant downtown central business district by facilitating new development and
the rehabilitation of existing buildings, and by increasing the sales tax base from new and
existing retail development; and
WHEREAS, the Central Area TIF Plan is also designed to increase in construction,
business, retail, commercial and other full-time employment opportunities for existing and
future City residents; and
WHEREAS, the TIF Act defines and the Central Area TIF Plan identifies redevelopment
project costs as including the sum total of all reasonable or necessary costs incurred, estimated
to be incurred, or incidental to the Central Area TIF Plan, including the implementation and
administration of the Central Area TIF Plan; and
WHEREAS, the Central Area TIF Plan's estimated redevelopment project costs include
costs for planning and other administrative fees and costs for building rehabilitation and facade
improvements; and
WHEREAS, the City Council of the City of Elgin has determined DNA will further the
aforementioned goals and objectives of the Elgin Central Area TIF Plan; and
Now, therefore, in consideration of the mutual promises by DNA and the City to each
other, the parties agree as follows:
SECTION I
Terms and Conditions
1. Services: DNA will perform the services specified in Section II and provide the equipment,
staff and materials to achieve them. In performing the Services under this Agreement, DNA
is an independent contractor and not an employee of the City, and DNA will not hold itself
out as any such employee. DNA has no authority to make any agreement or commitment
on behalf of the City.
2. Term: The term of this Agreement shall commence on March 1, 2012 and end on
February 28, 2013.
3. Compensation: In consideration of the rendering of services by DNA under this Agreement,
the City agrees to pay DNA $33,750 for each quarter year of service, payable quarterly as
billed $33,750 on March 31, 2012 June 1, 2012, September 1, 2012 and December 1, 2012
for services provided by DNA for the term this Agreement remains in effect. In no event
shall the City's payment to DNA exceed the amount of $135,000 during the term of this
Agreement regardless of the actual costs incurred by DNA unless substantial modifications
to the DNA Duties and Services identified in Section II of this Agreement are authorized in
writing and approved by way of written amendment to this Agreement.
4. Reporting: DNA will provide the City with the following reports on a periodic basis, in
addition to such other reports as may be requested by the City:
a. Quarterly Reports: Written quarterly reports describing the activities performed by
DNA under the Scope of Services section of this Agreement shall be provided to the
city manager with each quarterly request for payment as set forth in Section I,
paragraph 3 of this Agreement. The DNA's executive director and the city manager
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may amend the format of this report from time to time as may be mutually agreed by
the parties.
b. Audit: DNA shallprovide a copyto the Cityof the auditor's opinion from its most
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recent audit prepared in accordance with applicable law.
5. Notice of Claim: If DNA wishes to make a claim for additional compensation as a result of
action taken by the City, DNA shall give written notice of its claim within 15 days after
occurrence of such action. No claim for additional compensation shall be valid unless so
made. Any changes in DNA's fee shall be valid only to the extent that such changes are
included in writing signed by the City and DNA and approved by way of written
amendment to this Agreement.
6. Indemnification: To the fullest extent permitted by law, DNA agrees to and shall indemnify,
defend and hold harmless the City, its officers, employees, agents, boards and
commissions from and against any and all claims, suits, judgments, costs, attorneys fees,
damages or other relief, including but not limited to workers compensation claims, in any
way resulting from or arising out of negligent actions or omissions of the DNA in
connection herewith, including negligence or omissions of employees or agents of DNA
arising out of the performance of this Agreement. In the event of any action against the
City, its officers, employees, agents, boards or commissions, covered by the foregoing duty
to indemnify, defend and hold harmless such action shall be defended by legal counsel of
the City's choosing. The provisions of this paragraph shall survive any expiration,
completion and/or termination of this Agreement.
7. No Personal Liability: No official, director, officer, agent or employee of the City shall be
charged personally or held contractually liable under any term or provision of this
Agreement or because of their execution, approval or attempted execution of this
Agreement.
8. Insurance:
a. Comprehensive Liability: DNA shall provide, pay for and maintain in effect, during the
term of this Agreement, a policy of comprehensive general liability insurance with
limits of at least $1,000,000 aggregate for bodily injury and $1,000,000 aggregate for
property damage. DNA shall deliver to the City a certificate of insurance naming the
City as additional insured. The policy shall not be modified or terminated without
thirty (30) days prior written notice to the City. The certificate of insurance that shall
include the obligation assumed by the DNA under paragraph 6 of Section I of this
Agreement entitled "Indemnification" shall be provided. This insurance shall apply as
primary insurance with respect to any other insurance or self-insurance programs
afforded to the City. There shall be no endorsement or modification of this insurance
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to make it excess over other available insurance, alternatively, if the insurance states
that it is excess or prorated, it shall be endorsed to be primary with respect to the City.
b. Comprehensive Automobile Liability: Comprehensive Automobile Liability Insurance
covering all owned, non-owned and hired motor vehicles with limits of not less than
$1,000,000 per occurrence for damage to property.
c. Combined Single Limit Policy: The requirements for insurance coverage for the general
liability and auto exposures may be met with a combined single limit of $1,000,000
per occurrence subject to a $1,000,000 aggregate.
d. Professional Liability: DNA shall carry, when applicable, professional Liability Insurance
covering claims resulting from error, omissions or negligent acts with a combined
single limit of not less than $1,000,000 per occurrence. A certificate of insurance shall
be submitted to the City as evidence of insurance protection. The policy shall not be
modified or terminated without thirty (30) days prior written notice to the City.
9. Nondiscrimination: In all hiring or employment made possible or resulting from this
Agreement, there shall be no discrimination against any employee or applicant for
employment because of sex, age, race, color, creed, national origin, marital status, of the
presence of any sensory, mental or physical handicap, unless based upon a bona fide
occupational qualification, and this requirement shall apply to, but not be limited to, the
following: employment advertising, layoff or termination, rates of pay or other forms of
compensation and selection for training, including apprenticeship.
No person shall be denied or subjected to discrimination in receipt of the benefit of any
services or activities made possible by or resulting from this Agreement on the grounds of
sex, race, color, creed, national origin, age except minimum age and retirement provisions,
marital status or the presence of any sensory, mental or physical handicap. Any violation of
this provision shall be considered a violation of a material provision of this Agreement and
shall be grounds for cancellation, termination or suspension, in whole or in part, of the
Agreement by the City.
10. Assignment and Successors: This Agreement and each and every portion thereof shall be
binding upon the successors and the assigns of the parties hereto; provided, however, that
no assignment shall be made without the prior written consent of the City which consent
may be withheld at the sole discretion of the City.
11. Delegations and Subcontractors: Any assignment, delegation or subcontracting shall be
subject to all the terms, conditions and other provisions of this Agreement and DNA shall
remain liable to the City with respect to each and every item, condition and other provision
hereof to the same extent that the DNA would have been obligated if it had done the work
itself and no assignment, delegation or subcontract had been made. Any proposed
subcontractor shall require the City's advanced written approval.
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12. Cooperation with Other Economic Development-Related Boards and Agencies: DNA shall
cooperate with any other economic development-related boards and agencies under the
City's employ, including but not limited to the Elgin Area Chamber of Commerce and Elgin
Area Convention and Visitor's Bureau, or with any economic development-related board,
agency or professional performing work associated with this Agreement.
13. No Co-Partnership or Agency: This Agreement shall not be construed so as to create a
partnership, joint venture, employment or other agency relationship between the parties
hereto.
14. Severability: The parties intend and agreed that, if any paragraph, sub-paragraph, phrase,
clause or other provision of this Agreement, or any portion thereof, shall be held to be void
or otherwise unenforceable, all other portions of this Agreement shall remain in full force
and effect.
15. Headings: The headings of the several paragraphs of this Agreement are inserted only as a
matter of convenience and for reference and in no way are they intended to define, limit
or describe the scope of intent of any provision of this Agreement, nor shall they be
construed to affect in any manner the terms and provisions hereof or the interpretation or
construction thereof.
16. Modification or Amendment: This Agreement and its attachments constitutes the entire
Agreement of the parties on the subject matter hereof and may not be changed, modified,
discharged or extended except by written amendment duly executed by the parties. Each
party agrees that no representations or warranties shall be binding upon the other party
unless expressed in writing herein or in a duly executed amendment hereof, or change
order as herein provided.
17. Notices: The City and DNA shall each appoint a contact for all written communications
between the parties. For the City, all notices shall be sent to: City Manager, City of Elgin,
150 Dexter Court, Elgin, Illinois, 60120. For DNA, all notices shall be sent to: Executive
Director, Downtown Neighborhood Association of Elgin, 2 Douglas Avenue, Elgin, IL, 60120.
The parties shall apprise each other of changes in contact information as may occur from
time to time. All notices, reports and documents sent pursuant to this Agreement shall be
mailed to the above addresses by First Class Mail, postage prepaid.
18. Confidentiality: It is recognized that the handling of prospect information requires access
to confidential information. As such, DNA shall maintain all prospect information in
confidence. DNA shall provide confidential prospect information solely to the mayor and
city manager as representatives of the City, who to the extent permitted by law shall
attempt to maintain such information in strict confidence. All other prospect information
shall be so coded, organized or structured to prevent the identity of the prospect from
being publicly known until such time that the prospect may deem it appropriate.
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19. Funding Opportunities: It is recognized that DNA may wish to access certain grant funding
pools whereby the City must act as a "pass through" or coordinating agency. In such cases,
the citymanager shall be authorized bythe citycouncil to execute, administer and manage
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such grants on behalf of the City and DNA, provided that such grant does not necessitate
an appropriation of funds by the municipality.
20. Applicable Law: This Agreement shall be deemed to have been made in, and shall be
construed in accordance with the laws of the State of Illinois. Venue for the resolution of
any disputes or the enforcement of any rights pursuant to this Agreement shall be in the
Circuit Court of Kane County, Illinois.
21. Cooperation With Other Consultants: DNA shall cooperate with any other consultants in
the City's employ or any work associated with this Agreement.
22. Sexual Harassment Policies: As a condition of this Agreement, DNA shall have written
sexual harassment policies that include, at a minimum, the following information:
a. The illegality of sexual harassment;
b. The definition of sexual harassment under state law;
c. A description of sexual harassment, utilizing g examples;
d. The vendor's internal complaint process including penalties;
e. The legal recourse, investigative and complaint process available through the Illinois
Department of Human Rights, and the Illinois Human Rights Commission;
f. Directions on how to contact the department and commission;
g. Protection against retaliation as provided by Section 6-101 of the Human Rights Act.
A copy of the policies shall be provided by DNA to the Department of Human Rights upon
request 775 ILCS 5/2-105.
23. Compliance with Laws: Notwithstanding any other provision of this Agreement it is
expressly agreed and understood that in connection with the performance of this
Agreement that DNA shall comply with all applicable federal, state, City and other
requirements of law, including, but not limited to, any applicable requirements regarding
prevailing wages, minimum wage, workplace safety and legal status of employees.
Without limiting the foregoing, DNA hereby certifies, represents and warrants to the City
that all DNA's employees and/or agents who will be providing products and/or services
with respect to this Agreement shall be legal residents of the United States. DNA shall also
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at its expense secure all permits and licenses, pay all charges and fees and give all notices
necessary and incident to the due and lawful prosecution of the work, and/or the products
and/or services to be provided for in this Agreement. The City shall have the right to audit
any records in the possession or control of the DNA to determine DNA's compliance with
the provisions of this section. In the event the City proceeds with such an audit the DNA
shall make available to the City the DNA'S relevant records at no cost to the City. DNA shall
pay any and all costs associated with any such audit.
24. Work Products. All Work Products prepared by DNA pursuant hereto, including, but not
limited to, reports, studies, plans and recommendations shall be the property of the City
and shall be delivered to the City upon request of the City provided, however, that DNA
may retain copies of such Work Products for its records.
25. Breach of Agreement: If either party violates or breaches any term of this Agreement, such
violation or breach shall be deemed to constitute a default, and the other party has the
right to seek administrative, contractual or legal remedies as may be available to the
violation or breach; and in addition, if either party by reason of any default fails to within
fifteen (15) days after notice thereof by the other party to comply with the conditions of
this Agreement, the other party may terminate this Agreement. Notwithstanding the
foregoing, or anything else to the contrary in this Agreement, with the sole exception of an
action to recover the monies the City has agreed to pay to DNA pursuant to Section 3
hereof, no action shall be commenced by DNA against the City for monetary damages.
26. Termination: Notwithstanding any other provision hereof, the City may terminate this
Agreement at any time upon thirty (30) prior written notice to DNA. In the event this
Agreement is so terminated, DNA shall be paid for services actually performed, and
reimbursable expenses actually incurred prior to termination, except that reimbursement
shall not exceed the quarterly amount set forth under paragraph 3 above. Additionally, in
the event this Agreement is so terminated, DNA shall immediately cease the expenditure
of any funds paid to DNA by the City and shall refund to the City any unearned or
unexpended funds.
27. News Releases: DNA shall not issue any news releases without prior approval from the City,
nor shall DNA make public proposals developed under this Agreement without prior
written approval from the City prior to said documentation becoming matters of public
record
28. Interference with Public Contracting: DNA certifies hereby that it is not barred from
bidding or submitting a proposal for this Agreement as a result of violation of 725 ILCS
5/33E et seq. or any similar state or federal statute regarding bid rigging.
29. Invoices: DNA shall submit invoices to the City for the payments to be made by the City to
DNA pursuant to Section 3 of this Agreement. Such invoices shall be in a format approved
by the City. DNA shall maintain records showing actual time devoted and costs incurred
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pursuant to this Agreement. DNA shall permit an authorized representative of the City to
inspect and audit all data and records of DNA for work done under this Agreement. DNA
shall make these records available at reasonable times during the Agreement term and for
one (1) year after termination of this Agreement.
30. Budget Appropriation: Notwithstanding anything else to the contrary in this Agreement,
the parties understand and agree that the fiscal year of the City is the twelve-month period
ending December 31 of each year. The obligations of the City under any contract for any
fiscal year are subject to and contingent upon the appropriation of funds sufficient to
discharge the obligations that accrue in that fiscal year and authorization to spend such
funds for the purposes of the contract. If, for any fiscal year during the term of this
Agreement, sufficient funds for the discharge of the City's obligations under the
Agreement are not appropriated and authorized, then this Agreement shall terminate as of
the last day of the preceding year, or when such appropriated and authorized funds are
exhausted, whichever is later, without liability to the City for damages, penalties or other
charges or any other relief whatsoever on account of such termination.
SECTION II
DNA Duties, Services and Deliverables
1. DNA shall develop programs and services that are in alignment with the Central Area TIF
Plan's purpose of enhancing the economic vitality of the downtown consistent with the
Central Area TIF Plan. These include:
• Executing marketing and public relations programs relating to the downtown
consistent with the Central Area TIF Plan
• Providing ongoing economic development services
• Providing assistance to businesses located in or seeking to locate in downtown
2. DNA shall serve as a member of the Elgin Development Group and work collaboratively to
create a strategic plan designed to strengthen existing businesses, recruit new business
and enhance the economic vitality of businesses located within the Central Area TIF
District, including measurable goals and outcomes. DNA shall manage an economic
development committee of downtown constituents and partners to develop and execute
strategies and tactics specific to downtown and consistent with the Central Area TIF Plan.
Towards this end, DNA shall:
• Attend and contribute to strategic work sessions
• Meet monthly with the group to share information and report on outcomes
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3. DNA shall execute the downtown component of the Central Area TIF Plan to recruit new
businesses to downtown and to retain existing businesses and report quarterly on
progress based on the plan. DNA shall:
• Serve as first point of contact for all new business inquiries in downtown
• Serve as City's liaison to walk business owners through City permitting and
licensing processes and facilitate communication between owners and City on
issues affecting their business
• Track all new business inquiries and recruitment visits
• Provide regular communications to existing businesses and retention visits by
staff and/or volunteers
4. DNA shall market the downtown economic development programs created in accord with
the Central Area TIF Plan, recruit qualified applicants for these programs and serve as
liaison to walk applicants through the business development process from start to finish.
DNA shall prepare all memorandums and supporting materials necessary for city council
consideration. These programs shall include:
• Downtown Business Loan Interest Subsidy Program
• E-Elgin Incentive Program
• Grease Trap Incentive Program
• Facade Improvement Program
• Projecting Sign Program
• Individual Development Agreements
5. DNA shall serve as the City's downtown development agency and shall work closely with
City staff to bring downtown development opportunities forward for city council
consideration. DNA staff and volunteer resources shall be utilized for this purpose as
needed.
6. DNA shall work collaboratively with the City to research the feasibility of creating a special
service area in downtown by 2016 to facilitate the purposes and goals of the downtown
• component of the Central Area TIF Plan.
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7. DNA shall serve as a downtown neighborhood advocate for issues that affect quality of
life and economic vitality in the neighborhood; and, host neighborhood meetings as
needed.
8. DNA shall manage constituent communications, media relations andpublic meetings for
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downtown Central Area TIF District development projects, including but not limited to:
• CBD Streetscape Project
• Riverside Drive Promenade Project—including serving as the Designated Zone
Organization for Rivers Edge Redevelopment Zone
• ArtSpace Project
DNA shall work with the project managers to gather appropriate information and attend
project meetings as needed to facilitate development.
9. DNA shall advocate for the use of appropriate historic preservation practices to maintain
downtown's historic heritage and architectural fabric. This includes the research and
potential implementation of a National Register District to provide property owners
access to state and federal historic tax credits and grants to further the purposes and
objectives of the Central Area TIF Plan.
10. DNA shall manage general communications on issues and policies affecting downtown
constituents, such as snow removal services, parking enforcement policies, changes in City
ordinances, etc.
11. DNA shall prepare update reports and make presentations at city council meetings in
accordance with this Agreement and as necessary.
12. DNA shall maintain an up-to-date downtown property and business inventory and
database.
13. DNA shall utilize a shared platform among the DNA, Elgin Area Chamber of Commerce and
City to exchange data on available properties and other important statistical information.
14. DNA shall work to restore the downtown as a historic heart and social gathering place of
the community as part of the Central Area TIF Plan, DNA shall work collaboratively with
the City to promote DNA events and promotions featuring the downtown central business
district that encourage an promote mixed uses in the downtown, improving and
enhancing its image as a safe and attractive place to live, work and recreate. Such events
and promotions may coincide with scheduled City special events, including but not limited
to Nightmare on Chicago Street, seasonal celebrations and other similar functions
featuring the downtown.
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15. DNA shall host monthly meetings to discuss and plan downtown special events and
promotions including but not limited to the Elgin Fox Trot, Fourth of July, Annual Tree
Lighting Ceremony, concerts/events at the Hemmens and tournaments/events at The
Centre of Elgin. The city's special event coordinator shall serve on this committee. Other
organizations wishing to execute special events in downtown may attend these meetings
as a "one-stop shop" for gathering information. DNA shall maintain a master calendar of
downtown events to assist in the planning process.
16. General information (such as contact/address information) on the City's civic campus, as
defined by City Hall, the Centre of Elgin, Hemmens Cultural Center, Art Showcase and
Police Department shall be included in informational pieces created by DNA. DNA will
provide City the opportunity to participate in marketing materials as developed
throughout the year at the level of marketing investment required for production from all
other participants.
17. DNA shall maintain a physical office presence in the downtown with regular office hours,
and shall provide meeting space to downtown constituents, neighborhood groups and
other not-for-profit partners during or after office hours when available.
18. DNA shall maintain membership with necessary economic development professional
associations that the organization deems appropriate for downtown and further the
purposes and goals of the Central Area TIF Plan.
19. DNA shall send its executive director or board representative to local, regional and/or
national meetings and conferences to make contacts with brokers, developers and other
economic development professionals to present downtown development opportunities in
accordance with the purposes and goals of the Central Area TIF Plan.
20. DNA shall manage the City's affiliation with the National and Illinois Main Street
programs.
21. DNA shall appoint a representative from the City to serve as a member of DNA's board of
directors. The City shall determine its representative and advise DNA of its decision. The
City's representative shall serve on DNA's board of directors during the term of this
Agreement.
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IN WITNESS WHEREOF, the parties hereto have entered into and executed this agreement
effective as of the date and year first written above.
CITY OF ELGIN: DOWNTOWN NEIGHBORHOOD ASSOCIATION
OF ELGIN, INC,
By: By:
ity Manager Ex=. iv: Dire tor
Attest:
City Clerk
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._,r • T TO MAYOR & MEMBERS OF CITY COUNCIL E LG I N
THE CITY IN THE SUBURBS
AGENDA ITEM: C
MEETING DATE: February 8, 2012
ITEM:
Purchase of Service Agreement with the Downtown Neighborhood Association of Elgin
($135,000)
OBJECTIVE:
Contract with the Downtown Neighborhood Association to provide economic development
services, including assistance to small businesses, with the Downtown Neighborhood Associa-
tion of Elgin.
RECOMMENDATION:
Approve the purchase of services of agreement for economic development services with the
Downtown Neighborhood Association of Elgin.
BACKGROUND
The Downtown Neighborhood Association of Elgin (DNA) was organized to create, support,
oration in 1998, DNA has
and sustain revitalization efforts in downtown Elgin. Since its incorporation p
established itself as a preeminent voice in the community advocating the diverse downtown
interests. The organization is structured on the National Main Street Center's Four-Point Ap-
proach(r) to Community Revitalization—a proven historic preservation based economic devel-
opment model.
In 2010, the city and DNA expanded its partnership to allow DNA to take the lead role in eco-
nomic development activities in downtown, which in turn allowed the city to eliminate two
staff positions. Over the past two years, DNA has strengthened the economic vitality of the
downtown by increasing daytime population through the recruitment of technology, arts-
oriented and professional service businesses, increasing and diversifying property tax and sales
tax bases, stabilizing the district through a strategic business retention program and enhancing
the overall image and activity level in the downtown through special events and promotions.
Further details of this work can be found in the attached 2010 and 2011 year-end reports.
DNA's expanded duties have changed the organization's primary focus from promotions and
special events to economic development work. Though the organization still conducts these
activities, and they are important components of its downtown development strategy, the ma-
jority of their work is now focused on the goal of supporting economic growth and a diversified
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tax base in downtown. Staff has reviewed this work and has found that it naturally aligns with
the economic development activities outlined in the Central Area TIF Plan and as such recom-
mends that the majority of DNA's funding be derived from this source beginning in 2012.
OPERATIONAL ANALYSIS
In previous years, the city has used revenue from either the Riverboat Fund or General Fund to
support the economic development activities DNA has performed on the city's behalf. With
the adoption of 2012 Budget and 2012-2016 Financial Plan, the city council has chosen to fund
the economic development activities DNA performs for the city with revenue from the Central
Area TIF Fund.
The Central Area Tax Increment Financing (TIF) District was established in 2002 and is the
largest and most successful of the city's three TIF districts. (The Central Area TIF District will
remain in effect until 2025.) TIF districts function as a powerful economic development tool by
increasing property values with incentives that encourage development within the designated
TIF area. TIF districts generate revenue for the city by capturing the new tax revenues
(increment) produced by the enhanced assessed valuation of properties resulting from the
city's redevelopment efforts.
The Central Area TIF Plan established the city's redevelopment plan for the Central Area TIF
District. That plan was designed to enhance the economic base of the historically significant
downtown central business district by facilitating new development and the rehabilitation of
existing buildings, and by increasing the sales tax base from new and existing retail
development. Increasing construction, business, retail, commercial and other full-time
employment opportunities for existing and future city residents is among the core purposes of
the Central Area TIF Plan. The plan prioritizes the restoration of the downtown central
business district as the historic heart and social gathering place of the community by
encouraging and promoting mixed uses in the downtown that will improve and enhance its
image as a safe and attractive place to live, work and recreate.
The economic development services DNA will be performing on the city's behalf are consistent
with purposes and goals of the Central Area TIF Plan. The downtown, central business district
is located within the boundaries of the Central Area TIF District. The Central Area TIF Plan
identifies eligible redevelopment project costs to include all reasonable or necessary costs
incurred, estimated to be incurred, or incidental to the Central Area TIF Plan, including the
implementation and administration of the Central Area TIF Plan. The plan's estimated
redevelopment project costs expressly contemplate planning and other administrative fees as
well as costs for building rehabilitation and facade improvements as necessary for the plan's
implementation.
The DNA year-end reports for 2010 and 2011 (attached) provide detailed information on the
special events, promotions and marketing and economic development initiatives conducted by
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DNA pursuant to its purchase of services agreement with the city. A listing of small businesses
that DNA assisted as an ombudsman in the city permitting process is also included in those
reports.
INTERESTED PERSONS CONTACTED
The Downtown Neighborhood Association of Elgin.
FINANCIAL ANALYSIS
Illinois law defines eligible expenses for payment with TIF revenue. Some of DNA's expenses
relating to marketing and communications services for special events and other promotions in
the downtown will not be eligible for reimbursement using TIF funds. Accordingly, the city is
budgeting $15,000 from the General Fund to compensate DNA for those non-eligible expenses
included in the proposed purchase of services agreement.
BUDGET IMPACT
FUND(S) ACCOUNT(S) PROJECT#(S) AMOUNT AMOUNT
BUDGETED AVAILABLE
Central Area TIF 262-0000-791.30-99 262011 $120,000 $120,000
General 010-1704-716.30-99 262011 $15,000 $15,000
LEGAL IMPACT
None.
ALTERNATIVES
The city council may choose not to approve the purchase of services agreement for economic
development services with the Downtown Neighborhood Association of Elgin. This alternative
will require a reallocation of internal resources to enable city staff to perform the services de-
scribed in the proposed purchase of services agreement.
NEXT STEPS
Execute the proposed purchase of services agreement for economic development services
with the Downtown Neighborhood Association of Elgin.
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.
Originators: Richard G. Kozal, Assistant City Manager
Final Review: Colleen Lavery, Chief Financial Officer
William A. Cogley, Corporation Counsel/Chief Development Officer
Sean R. Stegall, City Manager
ATTACHMENTS
A. Proposed Purchase of Services Agreement for Economic Development Services
B. Downtown Neighborhood Association of Elgin 2011 Year-End Report
C. Downtown Neighborhood Association of Elgin 2010 Year-End Report
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PURCHASE OF SERVICES AGREEMENT
FOR ECONOMIC DEVELOPMENT SERVICES
This Service Agreement (Agreement) it made and entered into this 31st day of March,
2010, by and between the City of Elgin, an Illinois municipal corporation (City), and the
Downtown Neighborhood Association of Elgin, an Illinois not-for-profit corporation (DNA),
establishes the terms and conditions under which DNA agrees to perform the economic
development and marketing services for the City.
Whereas, the City wishes to enhance the economic development of the City of Elgin's
downtown and its individual residents and businesses; and
Whereas, DNA is capable of providing expertise in the matter of marketing and
economic development within Elgin's downtown; and
Whereas, DNA is ready, willing and able to provide particular attention and activities for
the marketing and economic development of the Elgin's downtown;
WHEREAS, the City Council of the City of Elgin has adopted Ordinance Numbers S6-99,
S1-02, S2-02, S3-02, and S4-02 proposing, approving and creating the Elgin Central Area Tax
Increment Financing Redevelopment Plan and Project ("Central Area TIF Plan") pursuant to the
Tax Increment Allocation Redevelopment Act ("TIF Act") (65 ILCS 5/11-74.4-1 et seq.); and
is located within the boundaries
WHEREAS, Elgin's downtown, central business district
in g
of the Elgin Central Area Tax Increment Financing Redevelopment Project Area ("Central Area
TIF District"); and
WHEREAS, the Central Area TIF Plan includes among its core purposes, the restoration
of the downtown central business district as the historic heart and social gathering place of the
community; and
WHEREAS, the Central Area TIF Plan encourages and promotes mixed uses in the
downtown, for improving and enhancing its image as a safe and attractive place to live, work
and recreate; and
WHEREAS, the Central Area TIF Plan is designed to enhance the economic base of the
historically significant downtown central business district by facilitating new development and
the rehabilitation of existing buildings, and by increasing the sales tax base from new and
existing retail development; and
WHEREAS, the Central Area TIF Plan is also designed to increase in construction,
business, retail, commercial and other full-time employment opportunities for existing and
future City residents; and
WHEREAS, the TIF Act defines and the Central Area TIF Plan identifies redevelopment
project costs as including the sum total of all reasonable or necessary costs incurred, estimated
to be incurred, or incidental to the Central Area TIF Plan, including the implementation and
administration of the Central Area TIF Plan; and
WHEREAS, the Central Area TIF Plan's estimated redevelopment project costs include
costs for planning and other administrative fees and costs for building rehabilitation and facade
improvements; and
WHEREAS, the City Council of the City of Elgin has determined DNA will further the
aforementioned goals and objectives of the Elgin Central Area TIF Plan; and
Now, therefore, in consideration of the mutual promises by DNA and the City to each
other,the parties agree as follows:
SECTION I
Terms and Conditions
1. Services: DNA will perform the services specified in Section II and provide the equipment,
staff and materials to achieve them. In performing the Services under this Agreement, DNA
is an independent contractor and not an employee of the City, and DNA will not hold itself
out as any such employee. DNA has no authority to make any agreement or commitment
on behalf of the City.
2. Term: The term of this Agreement shall commence on March 1, 2012 and end on
February 28, 2013.
3. Compensation: In consideration of the rendering of services by DNA under this Agreement,
the City agrees to pay DNA $33,750 for each quarter year of service, payable quarterly as
billed $33,750 on March 31, 2012 June 1, 2012, September 1, 2012 and December 1, 2012
for services provided by DNA for the term this Agreement remains in effect. In no event
shall the City's payment to DNA exceed the amount of $135,000 during the term of this
Agreement regardless of the actual costs incurred by DNA unless substantial modifications
to the DNA Duties and Services identified in Section II of this Agreement are authorized in
writing and approved by way of written amendment to this Agreement.
4. Reporting: DNA will provide the City with the following reports on a periodic basis, in
addition to such other reports as may be requested by the City:
a. Quarterly Reports: Written quarterly reports describing the activities performed by
DNA under the Scope of Services section of this Agreement shall be provided to the
city manager with each quarterly request for payment as set forth in Section I,
paragraph 3 of this Agreement. The DNA's executive director and the city manager
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may amend the format of this report from time to time as may be mutually agreed by
the parties.
b. Audit: DNA shall provide a copy to the City of the auditor's opinion from its most
recent audit prepared in accordance with applicable law.
5. Notice of Claim: If DNA wishes to make a claim for additional compensation as a result of
action taken by the City, DNA shall give written notice of its claim within 15 days after
occurrence of such action. No claim for additional compensation shall be valid unless so
made. Any changes in DNA's fee shall be valid only to the extent that such changes are
included in writing signed by the City and DNA and approved by way of written
amendment to this Agreement.
6. Indemnification:To the fullest extent permitted by law, DNA agrees to and shall indemnify,
defend and hold harmless the City, its officers, employees, agents, boards and
commissions from and against any and all claims, suits, judgments, costs, attorneys fees,
damages or other relief, including but not limited to workers compensation claims, in any
way resulting from or arising out of negligent actions or omissions of the DNA in
connection herewith, including negligence or omissions of employees or agents of DNA
arising out of the performance of this Agreement. In the event of any action against the
City, its officers, employees, agents, boards or commissions, covered by the foregoing duty
to indemnify, defend and hold harmless such action shall be defended by legal counsel of
the City's choosing. The provisions of this paragraph shall survive any expiration,
completion and/or termination of this Agreement.
7. No Personal Liability: No official, director, officer, agent or employee of the City shall be
charged personally or held contractually liable under any term or provision of this
Agreement or because of their execution, approval or attempted execution of this
Agreement.
8. Insurance:
a. Comprehensive Liability: DNA shall provide, pay for and maintain in effect, during the
term of this Agreement, a policy of comprehensive general liability insurance with
limits of at least $1,000,000 aggregate for bodily injury and $1,000,000 aggregate for
property damage. DNA shall deliver to the City a certificate of insurance naming the
City as additional insured. The policy shall not be modified or terminated without
thirty (30) days prior written notice to the City. The certificate of insurance that shall
include the obligation assumed by the DNA under paragraph 6 of Section I of this
Agreement entitled "Indemnification" shall be provided. This insurance shall apply as
primary insurance with respect to any other insurance or self-insurance programs
afforded to the City. There shall be no endorsement or modification of this insurance
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to make it excess over other available insurance, alternatively, if the insurance states
that it is excess or prorated, it shall be endorsed to be primary with respect to the City.
b. Comprehensive Automobile Liability: Comprehensive Automobile Liability Insurance
covering all owned, non-owned and hired motor vehicles with limits of not less than
$1,000,000 per occurrence for damage to property.
c. Combined Single Limit Policy: The requirements for insurance coverage for the general
liability and auto exposures may be met with a combined single limit of $1,000,000
per occurrence subject to a $1,000,000 aggregate.
d. Professional Liability: DNA shall carry, when applicable, professional Liability Insurance
covering claims resulting from error, omissions or negligent acts with a combined
single limit of not less than $1,000,000 per occurrence. A certificate of insurance shall
be submitted to the City as evidence of insurance protection. The policy shall not be
modified or terminated without thirty(30) days prior written notice to the City.
9. Nondiscrimination: In all hiring or employment made possible or resulting from this
Agreement, there shall be no discrimination against any employee or applicant for
employment because of sex, age, race, color, creed, national origin, marital status, of the
presence of any sensory, mental or physical handicap, unless based upon a bona fide
occupational qualification, and this requirement shall apply to, but not be limited to, the
following: employment advertising, layoff or termination, rates of pay or other forms of
compensation and selection for training, including apprenticeship.
No person shall be denied or subjected to discrimination in receipt of the benefit of any
services or activities made possible by or resulting from this Agreement on the grounds of
sex, race, color, creed, national origin, age except minimum age and retirement provisions,
marital status or the presence of any sensory, mental or physical handicap. Any violation of
this provision shall be considered a violation of a material provision of this Agreement and
shall be grounds for cancellation, termination or suspension, in whole or in part, of the
Agreement by the City.
10. Assignment and Successors: This Agreement and each and every portion thereof shall be
binding upon the successors and the assigns of the parties hereto; provided, however, that
no assignment shall be made without the prior written consent of the City which consent
may be withheld at the sole discretion of the City.
11. Delegations and Subcontractors: Any assignment, delegation or subcontracting shall be
subject to all the terms, conditions and other provisions of this Agreement and DNA shall
remain liable to the City with respect to each and every item, condition and other provision
hereof to the same extent that the DNA would have been obligated if it had done the work
itself and no assignment, delegation or subcontract had been made. Any proposed
subcontractor shall require the City's advanced written approval.
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12. Cooperation with Other Economic Development-Related Boards and Agencies: DNA shall
cooperate with any other economic development-related boards and agencies under the
City's employ, including but not limited to the Elgin Area Chamber of Commerce and Elgin
Area Convention and Visitor's Bureau, or with any economic development-related board,
agency or professional performing work associated with this Agreement.
13. No Co-Partnership or Agency: This Agreement shall not be construed so as to create a
partnership, joint venture, employment or other agency relationship between the parties
hereto.
14. Severability: The parties intend and agreed that, if any paragraph, sub-paragraph, phrase,
clause or other provision of this Agreement, or any portion thereof, shall be held to be void
or otherwise unenforceable, all other portions of this Agreement shall remain in full force
and effect.
15. Headings: The headings of the several paragraphs of this Agreement are inserted only as a
matter of convenience and for reference and in no way are they intended to define, limit
or describe the scope of intent of any provision of this Agreement, nor shall they be
construed to affect in any manner the terms and provisions hereof or the interpretation or
construction thereof.
16. Modification or Amendment: This Agreement and its attachments constitutes the entire
Agreement of the parties on the subject matter hereof and may not be changed, modified,
discharged or extended except by written amendment duly executed by the parties. Each
party agrees that no representations or warranties shall be binding upon the other party
unless expressed in writing herein or in a duly executed amendment hereof, or change
order as herein provided.
17. Notices: The City and DNA shall each appoint a contact for all written communications
between the parties. For the City, all notices shall be sent to: City Manager, City of Elgin,
150 Dexter Court, Elgin, Illinois, 60120. For DNA, all notices shall be sent to: Executive
Director, Downtown Neighborhood Association of Elgin, 2 Douglas Avenue, Elgin, IL, 60120.
The parties shall apprise each other of changes in contact information as may occur from
time to time. All notices, reports and documents sent pursuant to this Agreement shall be
mailed to the above addresses by First Class Mail, postage prepaid.
18. Confidentiality: It is recognized that the handling of prospect information requires access
to confidential information. As such, DNA shall maintain all prospect information in
confidence. DNA shall provide confidential prospect information solely to the mayor and
city manager as representatives of the City, who to the extent permitted by law shall
attempt to maintain such information in strict confidence. All other prospect information
shall be so coded, organized or structured to prevent the identity of the prospect from
being publicly known until such time that the prospect may deem it appropriate.
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19. Funding Opportunities: It is recognized that DNA may wish to access certain grant funding
pools whereby the City must act as a "pass through" or coordinating agency. In such cases,
the city manager shall be authorized by the city council to execute, administer and manage
such grants on behalf of the City and DNA, provided that such grant does not necessitate
an appropriation of funds by the municipality.
20. Applicable Law: This Agreement shall be deemed to have been made in, and shall be
construed in accordance with the laws of the State of Illinois. Venue for the resolution of
any disputes or the enforcement of any rights pursuant to this Agreement shall be in the
Circuit Court of Kane County, Illinois.
21. Cooperation With Other Consultants: DNA shall cooperate with any other consultants in
the City's employ or any work associated with this Agreement.
22. Sexual Harassment Policies: As a condition of this Agreement, DNA shall have written
sexual harassment policies that include, at a minimum, the following information:
a. The illegality of sexual harassment;
b. The definition of sexual harassment under state law;
c. A description of sexual harassment, utilizing examples;
d. The vendor's internal complaint process including penalties;
e. The legal recourse, investigative and complaint process available through the Illinois
Department of Human Rights, and the Illinois Human Rights Commission;
f. Directions on how to contact the department and commission;
g. Protection against retaliation as provided by Section 6-101 of the Human Rights Act.
A copy of the policies shall be provided by DNA to the Department of Human Rights upon
request 775 ILCS 5/2-105.
23. Compliance with Laws: Notwithstanding any other provision of this Agreement it is
expressly agreed and understood that in connection with the performance of this
Agreement that DNA shall comply with all applicable federal, state, City and other
requirements of law, including, but not limited to, any applicable requirements regarding
prevailing wages, minimum wage, workplace safety and legal status of employees.
Without limiting the foregoing, DNA hereby certifies, represents and warrants to the City
that all DNA's employees and/or agents who will be providing products and/or services
with respect to this Agreement shall be legal residents of the United States. DNA shall also
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at its expense secure all permits and licenses, pay all charges and fees and give all notices
necessary and incident to the due and lawful prosecution of the work, and/or the products
and/or services to be provided for in this Agreement. The City shall have the right to audit
any records in the possession or control of the DNA to determine DNA's compliance with
the provisions of this section. In the event the City proceeds with such an audit the DNA
shall make available to the City the DNA'S relevant records at no cost to the City. DNA shall
pay any and all costs associated with any such audit.
24. Work Products. All Work Products prepared by DNA pursuant hereto, including, but not
limited to, reports, studies, plans and recommendations shall be the property of the City
and shall be delivered to the City upon request of the City provided, however, that DNA
may retain copies of such Work Products for its records.
25. Breach of Agreement: If either party violates or breaches any term of this Agreement, such
violation or breach shall be deemed to constitute a default, and the other party has the
right to seek administrative, contractual or legal remedies as may be available to the
violation or breach; and in addition, if either party by reason of any default fails to within
fifteen (15) days after notice thereof by the other party to comply with the conditions of
this Agreement, the other party may terminate this Agreement. Notwithstanding the
foregoing, or anything else to the contrary in this Agreement, with the sole exception of an
action to recover the monies the City has agreed to pay to DNA pursuant to Section 3
hereof, no action shall be commenced by DNA against the City for monetary damages.
26. Termination: Notwithstanding any other provision hereof, the City may terminate this
Agreement at any time upon thirty (30) prior written notice to DNA. In the event this
Agreement is so terminated, DNA shall be paid for services actually performed, and
reimbursable expenses actually incurred prior to termination, except that reimbursement
shall not exceed the quarterly amount set forth under paragraph 3 above. Additionally, in
the event this Agreement is so terminated, DNA shall immediately cease the expenditure
of any funds paid to DNA by the City and shall refund to the City any unearned or
unexpended funds.
27. News Releases: DNA shall not issue any news releases without prior approval from the City,
nor shall DNA make public proposals developed under this Agreement without prior
written approval from the City prior to said documentation becoming matters of public
record
28. Interference with Public Contracting: DNA certifies hereby that it is not barred from
bidding or submitting a proposal for this Agreement as a result of violation of 725 ILCS
5/33E et seq. or any similar state or federal statute regarding bid rigging.
29. Invoices: DNA shall submit invoices to the City for the payments to be made by the City to
DNA pursuant to Section 3 of this Agreement. Such invoices shall be in a format approved
by the City. DNA shall maintain records showing actual time devoted and costs incurred
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pursuant to this Agreement. DNA shall permit an authorized representative of the City to
inspect and audit all data and records of DNA for work done under this Agreement. DNA
shall make these records available at reasonable times during the Agreement term and for
one (1) year after termination of this Agreement.
30. Budget Appropriation: Notwithstanding anything else to the contrary in this Agreement,
the parties understand and agree that the fiscal year of the City is the twelve-month period
ending December 31 of each year. The obligations of the City under any contract for any
fiscal year are subject to and contingent upon the appropriation of funds sufficient to
discharge the obligations that accrue in that fiscal year and authorization to spend such
funds for the purposes of the contract. If, for any fiscal year during the term of this
Agreement, sufficient funds for the discharge of the City's obligations under the
Agreement are not appropriated and authorized, then this Agreement shall terminate as of
the last day of the preceding year, or when such appropriated and authorized funds are
exhausted, whichever is later, without liability to the City for damages, penalties or other
charges or any other relief whatsoever on account of such termination.
SECTION II
DNA Duties, Services and Deliverables
1. DNA shall develop programs and services that are in alignment with the Central Area TIF
Plan's purpose of enhancing the economic vitality of the downtown consistent with the
Central Area TIF Plan. These include:
• Executing marketing and public relations programs relating to the downtown
consistent with the Central Area TIF Plan
• Providing ongoing economic development services
• Providing assistance to businesses located in or seeking to locate in downtown
2. DNA shall serve as a member of the Elgin Development Group and work collaboratively to
create a strategic plan designed to strengthen existing businesses, recruit new business and
enhance the economic vitality of businesses located within the Central Area TIF District,
including measurable goals and outcomes. DNA shall manage an economic development
committee of downtown constituents and partners to develop and execute strategies and
tactics specific to downtown and consistent with the Central Area TIF Plan. Towards this
end, DNA shall:
• Attend and contribute to strategic work sessions
• Meet monthly with the group to share information and report on outcomes
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3. DNA shall execute the downtown component of the Central Area TIF Plan to recruit new
businesses to downtown and to retain existing businesses and report quarterly on
progress based on the plan. DNA shall:
• Serve as first point of contact for all new business inquiries in downtown
• Serve as City's liaison to walk business owners through City permitting and
licensing processes and facilitate communication between owners and City on
issues affecting their business
• Track all new business inquiries and recruitment visits
• Provide regular communications to existing businesses and retention visits by
staff and/or volunteers
4. DNA shall market the downtown economic development programs created in accord with
the Central Area TIF Plan, recruit qualified applicants for these programs and serve as
liaison to walk applicants through the business development process from start to finish.
DNA shall prepare all memorandums and supporting materials necessary for city council
consideration.These programs shall include:
• Downtown Business Loan Interest Subsidy Program
• E-Elgin Incentive Program
• Grease Trap Incentive Program
• Facade Improvement Program
• Projecting Sign Program
• Individual Development Agreements
5. DNA shall serve as the City's downtown development agency and shall work closely with
City staff to bring downtown development opportunities forward for city council
consideration. DNA staff and volunteer resources shall be utilized for this purpose as
needed.
6. DNA shall work collaboratively with the City to research the feasibility of creating a special
service area in downtown by 2016 to facilitate the purposes and goals of the downtown
component of the Central Area TIF Plan.
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7. DNA shall serve as a downtown neighborhood advocate for issues that affect quality of
life and economic vitality in the neighborhood; and, host neighborhood meetings as
needed.
8. DNA shall manage constituent communications, media relations and public meetings for
downtown Central Area TIF District development projects, including but not limited to:
• CBD Streetscape Project
• Riverside Drive Promenade Project—including serving as the Designated Zone
Organization for Rivers Edge Redevelopment Zone
• ArtSpace Project
DNA shall work with the project managers to gather appropriate information and attend
project meetings as needed to facilitate development.
9. DNA shall advocate for the use of appropriate historic preservation practices to maintain
downtown's historic heritage and architectural fabric. This includes the research and
potential implementation of a National Register District to provide property owners
access to state and federal historic tax credits and grants to further the purposes and
objectives of the Central Area TIF Plan.
10. DNA shall manage general communications on issues and policies affecting downtown
constituents, such as snow removal services, parking enforcement policies, changes in City
ordinances, etc.
11. DNA shall prepare update reports and make presentations at city council meetings in
accordance with this Agreement and as necessary.
12. DNA shall maintain an up-to-date downtown property and business inventory and
database.
13. DNA shall utilize a shared platform among the DNA, Elgin Area Chamber of Commerce and
City to exchange data on available properties and other important statistical information.
14. DNA shall work to restore the downtown as a historic heart and social gathering place of
the community as part of the Central Area TIF Plan, DNA shall work collaboratively with
the City to promote DNA events and promotions featuring the downtown central business
district that encourage an promote mixed uses in the downtown, improving and
enhancing its image as a safe and attractive place to live, work and recreate. Such events
and promotions may coincide with scheduled City special events, including but not limited
to Nightmare on Chicago Street, seasonal celebrations and other similar functions
featuring the downtown.
so
15. DNA shall host monthly meetings to discuss and plan downtown special events and
promotions including but not limited to the Elgin Fox Trot, Fourth of July, Annual Tree
Lighting Ceremony, concerts/events at the Hemmens and tournaments/events at The
Centre of Elgin. The city's special event coordinator shall serve on this committee. Other
organizations wishing to execute special events in downtown may attend these meetings
as a "one-stop shop" for gathering information. DNA shall maintain a master calendar of
downtown events to assist in the planning process.
16. General information (such as contact/address information) on the City's civic campus, as
defined by City Hall, the Centre of Elgin, Hemmens Cultural Center, Art Showcase and
Police Department shall be included in informational pieces created by DNA. DNA will
provide City the opportunity to participate in marketing materials as developed
throughout the year at the level of marketing investment required for production from all
other participants.
17. DNA shall maintain a physical office presence in the downtown with regular office hours,
and shall provide meeting space to downtown constituents, neighborhood groups and
other not-for-profit partners during or after office hours when available.
18. DNA shall maintain membership with necessary economic development professional
associations that the organization deems appropriate for downtown and further the
purposes and goals of the Central Area TIF Plan.
19. DNA shall send its executive director or board representative to local, regional and/or
national meetings and conferences to make contacts with brokers, developers and other
economic development professionals to present downtown development opportunities in
accordance with the purposes and goals of the Central Area TIF Plan.
20. DNA shall manage the City's affiliation with the National and Illinois Main Street
programs.
IN WITNESS WHEREOF, the parties hereto have entered into and executed this agreement
effective as of the date and year first written above.
CITY OF ELGIN: DOWNTOWN NEIGHBORHOOD ASSOCIATION
OF ELGIN, INC.
By: By:
City Manager Executive Director
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Attest:
City Clerk
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Downtown Economic Development doVIflt0" n
2011 Review neig
bOY O
C)C1ATIOI° CIF L N
Beginning in 2010, the City of Elgin and DNA embarked on AS s .
a new public-private partnership focused on programming Flirt ;471,
and projects that would enhance the economic vitality of downtown Elgin. The following is an overview of the rAgwe„,
00yccis we, lr:tqtr;.
duties performed and services delivered by the DNA in 847,488.1456• DoLvnto:vn
2011 as outlined in the City-DNA 2010-2011 purchase of
services agreement.
1. DNA shall develop programs and services that are in alignment with the City's goal to create an
"Alive Downtown"to enhance the economic vitality of the downtown.
2011 SPECIAL EVENTS PRESENTED BY DNA
• July 4th Parade (July 4) I 16,000 attendees, 2,500 participants
Major Sponsors:City of Elgin,Sherman Health
• Harvest Market (Thursdays,June-September) 1300+ attendees weekly (new location)
Major Sponsor:Alexian Brothers Health System
• Downtown Elgin Cruise Nights (August 4&25) I 250+ attendees per night, 50 participants
Major Sponsor:Ken Stepps State Farm
• Downtown Elgin Pub Crawl (August 12) I 1,000+ attendees
Major Sponsor: Euclid Beverage
• Downtown Elgin Car Show (September 10) I 250+ attendees, 70 participants
Major Sponsor: Ken Stepps State Farm
• Halloween Howl & Downtown Trick-or-Treating(October 29) 1300 attendees
Major Sponsor:Alexian Brothers Health System
• DNA Awards Gala (November 17) 1250 attendees
Major Sponsors: TranSystems, Landmark, Grand Victoria Casino, City of Elgin
• Window Wonderland (December 3) 1600 attendees
Major Sponsor: Provena Saint Joseph Hospital
PROMOTIONS& MARKETING INITIATIVES
• Downtown Madness (March-April, 2011)—month-long social media
campaign marketing and promoting downtown restaurants in a f ; '
"March Madness" style bracket tournament where patrons voted
for their favorite dishes/drinks; resulted in 700+ new subscribers to �I //
DNA's "Top 10" e-blast and enhanced social media base. "~
• Downtown Excursion (June, 2011)—bus tour with 60 residents from
Del Webb's Edgewater to help re-engage Elgin's far west side
communities with downtown (see below).
• Downtown Banner Program —established a program to market the
city, downtown, its businesses and partners through a cooperative
lightpole banner program. Hanging banners are changeable and the
Downtown Economic Development 2011 Review I 1 I Downtown Neighborhood Association of Elgin
program is easily expandable to add more banners at any time.
• Media Exposure—average of two news/feature stories about downtown per week in local news
sources; feature stories published in Northwest Quarterly, Mother Earth Magazine and Fox
Valley Magazine.
• DNA in the Community —staff and board members spoke to local neighborhood groups (GPA,
SWAN, NENA, Blackhawk, Edgewater) and community groups (Rotary, Kiwanis, Golden K
Kiwanis, EPD Block Captains,Judson University)to answer questions and market the positives of
downtown.
• Downtown Directory Brochure — printed 15,000 full-color glossy brochures featuring a detailed
map and profiles of downtown businesses, inserted 11,000 into Daily Herald Elgin home delivery
editions and direct mailed 5,000 to Elgin households.
• Downtown Neighborhood News "Top 10" e-blast— increased subscribers 65% from 2010 to a
total of 3,200
• Social Media —increased reach 60% to more than 1200 "likes" via social media integration with
our e-blast, blog and website; hosted 3 educational seminars for DNA, Chamber & EACVB
members and other small businesses; hosted 2 Tweet-Ups at downtown restaurants.
• Home for the Holidays—served as coordinator for this cooperative program that promotes and
markets holiday events hosted by 25 Elgin organizations throughout November and December.
CASE IN POINT: Del Webb Edgewater Downtown Excursion „A4Zirr
After attending a Del Webb Edgewater neighborhood meeting and hearing
the misconceptions that residents of this neighborhood have about •
downtown, DNA coordinated a day trip for 60 residents aimed at dispelling4
some of the myths. DNA partnered with Van Galder Bus Company to provide
group transportation and organized a progressive lunch where attendees had
their choice of any combination of four downtown restaurants. After lunch
attendees had their choice of attending an Elgin Symphony Orchestra Jason Pawlowski and Tom Brockner
welcome guests to downtown.
afternoon concert or going to the Grand Victoria Casino. Each attendee left
with a$5 downtown gift certificate to use on a return visit. The comments following the tour were overwhelmingly
positive, demonstrating DNA's objective of changing misconceptions was achieved. DNA plans to do one to two of
these types of day trips each year for different groups.
2. DNA shall work collaboratively with the City, Elgin Area Chamber of Commerce and other economic
development-related parties to create a strategic plan designed to strengthen existing businesses,
recruit new business and enhance the economic vitality of the City of Elgin, including measurable
goals and outcomes.Towards this end, DNA shall:
• Attend and contribute to strategic work sessions to create plan.
• Meet monthly with the group to share information and report on outcomes.
DNA attended monthly Elgin Development Group meetings and provided progress reports on downtown
economic development projects and initiatives. DNA also forged relationships with the Department of
Commerce and Economic Opportunity, the River Valley Workforce Investment Board and the Quad
County Urban League to learn how to help downtown businesses gain access to county and state
funding.
Downtown Economic Development 2011 Review 12 I Downtown Neighborhood Association of Elgin
DNA hosted a Downtown Brainstorm in December, 2011 to gather feedback from the public about what
retail-oriented businesses they feel downtown needs and can support in the next 3-5 years. This
feedback, in conjunction with the Downtown Retail Study conducted by 4lnsights in 2,008, will be used
by DNA's downtown economic development committee to create a retail business recruitment strategy
in 2012.
3. DNA shall execute the downtown component of this strategic plan to recruit new businesses to
downtown and to retain existing businesses and report quarterly on progress based on the strategic
plan. DNA shall:
• Serve as first point of contact for all new business inquiries in downtown.
• Serve as City's liaison to walk business owners through City permitting and licensing processes
and facilitate communication between owners and City on issues affecting their business.
• Track all new business inquiries.
• Track all business recruitment visits.
DNA utilizes the Downtown Retail Development Study done by 4lnsights in 2008 as the basis for our
economic development strategy. This study cites one of the key challenges facing downtown as the lack
of a sufficient customer base to recruit retail, and as such, downtown needs to build its own customer
base from the inside-out. Thus, in 2010 and 2011, DNA's strategy focused on building daytime
population through the recruitment and retention of professional companies and start-ups, specifically
in the areas of technology, media and the arts.The results are as follows:
• The Annex Antiques I 201 E Chicago
• A&R Global Logistics I 164 E Chicago, 2nd Fir
• Chooch's Pizza(Opening March/April 2012) 164 S Grove
• Creative Firestorm Website Development I Tower Building, 100 E. Chicago,Ste 217
• Daniel Taylor,Attorney I Elgin Commerce Building,40 DuPage Ct.,Ste 401
• Dellaquila Web I Tower Building, 100 E. Chicago,Ste 208
• Dinotrac I Tower Building, 100 E. Chicago,Ste 201
• Edison Avenue Consulting ( Tower Building, 100 E.Chicago, Ste 218
• Elgin Knitworks I 17 N.Grove
• Fat Cat Custom Guitars& Repair Shop 157 Douglas
• Fat Cat Music Lessons 163 Douglas
• The Gibson Group,Inc. I Tower Building, 100 E.Chicago,Ste 1401
• Got Robot? I Tower Building, 100 E.Chicago,Ste 1101
• Hytel, Inc. 1300 Lake St
• Kinder Health Care, Inc. I Elgin Commerce Building,40 DuPage Ct.,Ste 305
• Larsen Logistics I Tower Building, 100 E. Chicago, 4th Floor
• The Murschel Network I Tower Building, 100 E.Chicago,Ste 903
• Nacional Web Co. I Tower Building, 100 E.Chicago,Ste 221
• New Age Psychiatry Group I 6 Douglas
• Onsite Computer Repair I Tower Building, 100 E. Chicago,Ste 219
Downtown Economic Development 2011 Review 13 I Downtown Neighborhood Association of Elgin
• Plum Tree Servicing I Tower Building, 100 E.Chicago,Ste 803
• Prairie Rock Bar&Grill (Opening March 2012) 1200 Prairie
• Pro Techs I Tower Building, 100 E. Chicago,Ste 205
• Realm 249 I Tower Building, 100 E.Chicago,Ste 207
• Reflection Communications I Tower Building, 100 E.Chicago, Ste 204
• Robert M. Mikulski &Co., P.C. 123 Douglas
• State Farm Insurance Agency I 111 Douglas
• SpaceTaste Gallery I 10 Douglas
• TG Consultants I Tower Building, 100 E.Chicago, Ste 203
• Video Ceyala 155 5 Grove
• VOD Communications I Tower Building, 100 E.Chicago,Ste 202
• Web Freight I Tower Building, 100 E.Chicago, 100 E.Chicago,Ste 901
• 4M World Technologies I 13 Douglas
DNA also serves in an ombudsman role to help businesses navigate through city processes. A few
examples of this work include:
• Fat Cat Guitars& Music School—assisted with every step of the recruitment process from initial inquiry to
property search to occupancy permit over a period of 12 months
• Elgin Knit Works—assisted with every step of the recruitment process from inquiry to occupancy permit
• Salon Couture—assistance with liquor license application to continue to host"Martini &Manicure" nights
• Rediscover Records—assistance with occupancy permit and sign permit applications
• Two Doors Down Antiques—assistance with occupancy permit applications
• La Pastigel Bakery — facilitated communication between city health department and business owner to
reach code compliance.
• Associated Bank—worked with bank employees to relinquish 22 reserved parking spaces in Spring Street
Deck that had been "grandfathered" for more than a decade. This project served as the catalyst for
downtown parking changes.
• CC1 & CC2 Zoning Changes — proposed changes to zoning that would allow used retail boutiques and
upper story residences as permitted uses in downtown.
• BBK Kawasaki — assisting with conditional use process to expand business to an additional location in
downtown
CASE IN POINT: Fat Cat Custom Guitars&Fat Cat School of Music
tr
A deal that was almost a year in the making came to fruition in December,
2011 with the recruitment of Fat Cat Custom Guitars and Repair Shop and
Fat Cat Music Lessons from Randall Road to downtown Elgin. Owners Kate
Darling-Bond and Scott Bond said they were attracted to downtown's arts "'"400440.10
scene and its support for local,independent businesses.
"We are very pleased to be moving into a community much more befitting One of Fat Cat's custom guitars in progress.
the nature of what we do than the strip mall sprawl we are leaving," said
Downtown Economic Development 2011 Review 14 I Downtown Neighborhood Association of Elgin
Darling Bond. "We feel that the custom shop and the music school will go a long way toward bringing additional
traffic to downtown as well as continuing to define the area as a lively and appropriate home for unique and
creative businesses."
DNA worked with the Bonds for almost a year, assisting them with demographic information to help them
transition their business model and with finding the right space in which to execute it.The Bonds are experienced
operators and marketers, they have a unique niche that complements the current business mix, their businesses
don't rely solely on foot traffic to survive and they bring an existing customer base.
4. DNA shall market the Center City economic development programs, recruit qualified applicants for
these programs and serve as liaison to walk applicants through the grant process from start to finish.
DNA shall also report quarterly on progress based on strategic plan.These programs shall include:
• Business Loan Program
• E-Elgin Incentive Program
• Grease Trap Incentive Program
• Facade Improvement Program
• Projecting Sign Program
• Individual Development Agreements
DOWNTOWN GRANT PROGRAM OVERVIEW 2011
Property Address Applicant Grant Program Status
S. Grove Facade Improvement Grant Received
64 S.Grove Chooch's Pizzeria G p
Business Loan Interest Subsidy Program ! Applied
Grease Trap Incentive Program -._Applied_........__._..
._..._...-........_._...__.....-.__..._.___._._..._.. -79 5.Grove NW Engineering Projecting Sign Program Received
13 Douglas Ave 4M World Technologies E-Elgin Incentive Program Applied
...... ...169 E.Chicago St Law Offices of Shirley Sadjadi Facade Improvement Program Applied
164 E.Chicago St A&R Global Logistics Individual Development Agreement Applied
216 Prairie
St THKFL/Imago Media
_ .. .i _.__ Business Loan Interest Subsidy Program Applied
101 S.Grove Senior Services Projecting Sign Program Applied
5. DNA shall serve as a neighborhood association for downtown residents; advocate for issues that
as
affect quality of life and economic vitality in the neighborhood; and host neighborhood meetings
needed.
CASE IN POINT: Downtown Block-by-Block Program • •
Pr
In an effort to better connect neighboring businesses and residents to each other L By
and to DNA resources, DNA created the Downtown Block-by-Block program in 2011.
• downtown
neighborhood
We divided the central business district into "blocks" with each block assigned a � I
ON OF f LGIF!
business owner, employee or resident to serve as volunteer block ambassador.The '
ambassadors are the first points of contact for their blocks,and their responsibilities
include visiting with their neighbors, noting businesses and residents moving in or
out or who may be in need of assistance, and keeping track of issues and concerns facing the block. Over the past
Downtown Economic Development 2011 Review 15 I Downtown Neighborhood Association of Elgin
•
few months, ambassadors have been making visits along with DNA board members. Additionally, DNA keeps
downtown stakeholders informed of news and events that are of special interest to the neighborhood district
through a monthly e-newsletter.
Plans in 2012 include utilizing 3-4 of our Out to Lunch events to serve as Block-by-Block neighborhood meetings
with guests such as Police Chief Jeff Swoboda to discuss neighborhood issues.
6. DNA shall manage communications and public meetings for downtown development projects,
including but not limited to:
• Chicago Street TOD Project — represented downtown stakeholders on design firm selection
committee.
• ArtSpace—assisted with communications and public relations efforts.
• Riverside Drive Promenade — represented downtown stakeholders on contractor selection
committee.
• CBD Streetscape Project — wrap-up communications provided in early 2011 for 2010 work. No
construction in 2011.
7. DNA shall manage general communications on issues and policies affecting downtown constituents,
such as snow removal services, parking enforcement policies, changes in City ordinances, etc.
DNA utilizes an electronic and door-to-door strategy to keep downtown stakeholders informed about
issues affecting them. For example, during the 2011 Blizzard, DNA communicated with stakeholders
prior to, during and following the storm to assist the city with downtown snow removal efforts. DNA
also communicates with downtown stakeholders on a daily basis through social media, on a weekly
basis through the Downtown Neighborhood News "Top 10" and on a monthly basis through the
Downtown Block-by-Block monthly newsletter.
CASE IN POINT:Downtown Parking Changes
DNA worked closely with city staff to completely revamp parking in downtown in ' ,
2011. The team inventoried downtown parking and assessed time limits, signage i
r
and other factors affecting its usage. This assessment, combined with staffs Pls i „^�
knowledge, feedback from DNA meetings, conversations with downtown business f?_ a ��1 - ...,,,,,,,
owners and employees, a public meeting and online surveys resulted in changes to s
parking restrictions in downtown that (1) are simple, convenient and inviting for -:
downtown customers, visitors and employees; and (2) raise awareness of the , ,,
availability and accessibility of free short-and long-term parking in downtown Elgin.
The success of the new plan is evident in the increased usage of surface lots and
Ai
decks for long-term parking by downtown employees,the increased availability and JAI >
turnover of on-street parking, the decreased number of parking tickets written and 30-min"quick spots"on Highland
the increased level of compliance with those that are written.
Downtown Economic Development 2011 Review 16 I Downtown Neighborhood Association of Elgin
8. DNA shall prepare quarterly update reports and make presentations at city council in accordance
with this Agreement as necessary.
DNA fulfilled this requirement in 2011.
9. DNA shall maintain an up-to-date downtown property and business inventory and database.
DNA fulfilled this requirement in 2011. Efforts were increased to gather more in-depth information
about downtown businesses and properties through the Block-by-Block program.
10. DNA shall utilize a shared platform among the DNA, Elgin Area Chamber of Commerce and City to
exchange data on available properties and other important statistical information.
The DNA, City and EAC utilize and share the CoStar property database. The new EDG website will also
provide additional opportunities to fulfill this requirement.
11. DNA shall work collaboratively with the City to promote DNA events and promotions that coincide
with scheduled City special events including but not limited to Fox Trot, Fourth of July, the Annual
Tree Lighting Ceremony, concerts/events at the Hemmens and tournaments/events at the Centre.
The city's special events department can improve their coordination and communication with
downtown businesses in 2012 by utilizing DNA's resources. To assist in this effort, DNA has reorganized
its individual special event committees into one downtown special events committee that will meet
monthly. All organizations (City, DNA, PRHO, ECCO, etc.) planning to execute special events in
downtown may attend these meetings as a "one-stop shop" for gathering information, creating new
partnerships and finding ways to incorporate businesses. DNA will maintain a master calendar of
downtown events to assist in the planning process and asks that the city's special events coordinator
serve on this committee.
12. General information (such as contact/address information) on the City's civic campus, as defined by
City Hall, the Centre of Elgin, Hemmens Cultural Center, Art Showcase and Police Department shall
be included in informational pieces created by DNA. DNA will provide City the opportunity to
participate in marketing materials as developed throughout the year at the level of marketing
investment required for production from all other participants.
DNA fulfilled this requirement in 2011. DNA promotes all City, Art Showcase, Hemmens and Centre
events via the Downtown Neighborhood News "Top 10" and social media.
13. DNA shall maintain membership with necessary economic development professional associations.
The DNA is a member of the National Trust for Historic Preservation, The International Council of
Shopping Centers, and the Illinois Development Council and Illinois Main Street.
Downtown Economic Development 2011 Review 17 I Downtown Neighborhood Association of Elgin
14. DNA shall send its executive director or board representative to local, regional and/or national
meetings and conferences such as ICSC to make contacts with brokers, developers and other
economic development professionals to present downtown development opportunities.
DNA staff and volunteers attended numerous local after-hours events to make contacts with new
realtors and brokers in 2011.
15. DNA shall manage the City's affiliation with the National and Illinois Main Street programs.
DNA committed significant resources to participating in the reorganization of the Illinois Main Street
program in 2011, which is now housed in the Illinois Department of Commerce and Economic
Opportunity. Staff and volunteers attended numerous meetings and workshops, completed a full-scale
organizational self-assessment, and attended the annual state conference held in October, at which
DNA staff members Tonya Hudson and Jason Pawlowski presented on "Social Media on Main Street".
Two DNA programs also received Lt. Governor's Awards for Excellence in Downtown Revitalization —
Downtown Brainstorm and Downtown Madness.
Downtown Economic Development 2011 Review 18 I Downtown Neighborhood Association of Elgin
r
•
doWflt0' "a.
Downtown Economic Development 'neighbor .,
2010 ReviewAss C1ATI: ~" '
k,
Beginning in 2010, the City of Elgin and the DNA k,, :;
embarked on a new public-private partnership focused on
programming and projects that would enhance the 2 rL)ougicas A(.3,r,uj i t jtr) it r
economic vitality of downtown Elgin. The following is an 847.488.1456• DownioWrlEic)irl t „r;
overview of the duties performed and services delivered
by the DNA in 2010 as outlined in the City-DNA 2010-2012
purchase of services agreement.
1. DNA shall develop programs and services that are in alignment with the City's goal to create an
"Alive Downtown"to enhance the economic vitality of the downtown.
2010 SPECIAL EVENTS PRESENTED BY DNA
• July 4th Parade(July 3) I 16,000 attendees, 2,500 participants
Major Sponsors: City of Elgin, Sherman Health
• Harvest Market(Thursdays,June-October) 1200-300 attendees weekly
Major Sponsor:Alexian Brothers Hospital Network
• Next Wave Art Salon(September 10 11) I 1,000+attendees, 110 artists(new event)
Major Sponsor:Palmer Foundation
• Downtown Elgin Car Show(September 25) 1200 attendees, 60 participants(rain date)
Major Sponsor:Insure One
• DNA Awards Gala(October 14) 1250 attendees
Major Sponsors: TranSystems, Landmark,J&T Services, Grand Victoria Casino
• Halloween Howl & Downtown Trick-or-Treating(October 30) 1500 attendees(new event)
• Window Wonderland(December 4) I 1,000 attendees
Major Sponsor: Provena St.Joseph's Hospital
CASE IN POINT:The Next Wave Art Salon t
The goal of The Next Wave Art Salon was to expand 1.11 1* :,1: k -f ,, ,- °_ tip„
Elgin's reach outside our traditional borders to bring new A7
artists and art supporters together in downtown Elgin for
a unique arts experience. That goal was successfully
accomplished on September 10-11 at 166 Symphony
Way. A vacant warehouse space was transformed into a
gallery of both fine and performing art. More than 110 , ,, _
-
artists from the Chicagoland area came to exhibit, and Next Wave Art Solon, 166 Symphony Way
more than 1,000 people attended over the two-evening 1
event. Three cash prizes totaling $3,000 were awarded to artists from Elgin, Chicago and Cicero. The
Downtown Economic Development 2010 Review I 1 I Downtown Neighborhood Association of Elgin
Next Wave was privately funded through the Palmer Foundation, with in-kind contributions by Fabric
Images, Acme Design Co., Villa Verone, Elgin Public House, the Haight Family, the City of Elgin and the
DNA. The event helped to lay the foundation for the Elgin ArtSpace project and serves as a successful
example of arts-related economic development. The event was also organized so that future funding
could be sought from private businesses and foundations. Additionally, a strong group of volunteers and
artists was created through the Next Wave experience. The DNA will be "passing the torch" on to this
group in 2011 and will provide a level of promotional and marketing support consistent with other
groups who host events in downtown.
downtown
PROMOTIONS& MARKETING
• Branding— Launched new "downtown Elgin" and , i (u1ERZ
DNA branding in conjunction with new City logo.
• Social Media Promo (January, 2010) — social E LG I N downtown
n V
THE CITY IN THE SUBURBS" C LG I ,`'
media campaign promoting discounts at C '
downtown businesses to encourage downtown
businesses to use free social media tools for marketing.
• Downtown Employee Appreciation Week (August 2-6, 2010) — web, e-mail and social media
promotion to reward downtown employees and encourage more frequent patronage of
downtown businesses
• "Explore Your City" (September, 2010) — promotions geared toward Judson University & ECC
students
• Downtown Gift Certificate Promotions — run in conjunction with 2010 holidays; also used as
community outreach tool for other non-profits'fundraising events
• Downtown Neighborhood News "Top 10" e-blast — increased subscribers from 1,500-2,150
(Jan-Dec)
• Downtown Elgin Facebook Page—increased "likes" ("fans") from 270 to 740 (Jan-Dec). Created
social networking and cross promotion among downtown businesses and community partner
organizations (The Centre, Hemmens,YWCA, etc.)
2. DNA shall work collaboratively with the City, Elgin Area Chamber of Commerce and other economic
development-related parties to create a strategic plan designed to strengthen existing businesses,
recruit new business and enhance the economic vitality of the City of Elgin, including measurable
goals and outcomes. Towards this end, DNA shall:
• Attend and contribute to strategic work sessions to create plan.
• Meet monthly with the group to share information and report on outcomes.
Work on the strategic plan among the City, EAC and DNA did not begin in 2010. However, DNA did
participate in the EAC's website RFP process for the City/EAC/DNA economic development website. DNA
also established a downtown economic development committee which began work on an available
properties marketing program to launch spring 2011. A representative from the EAC serves on this
committee.
Downtown Economic Development 2010 Review 12 I Downtown Neighborhood Association of Elgin
3. DNA shall execute the downtown component of this strategic plan to recruit new businesses to
downtown and to retain existing businesses and report quarterly on progress based on the strategic
plan. DNA shall:
• Serve as first point of contact for all new business inquiries in downtown.
• Serve as City's liaison to walk business owners through City permitting and licensing processes
and facilitate communication between owners and City on issues affecting their business.
• Track all new business inquiries.
• Track all business recruitment visits.
DNA worked with 21 new business prospects in 2010, of which 12 of them relocated or opened a new
business in downtown.
• 2"`' District Appellate State Defenders Office
• FutureLink IT Data Movement& Management (purchased property)
• TradeServe, Inc.
• Gentle Sage dba Ravenheart Coffee(new ownership)
• Clock Tower Plaza Laundromat
• Crucial Cuts Barber Shop
• JVS Chicago
• Fadez & Bladez Barber Shop
• Divine Touch Salon by Jonathon Hidalgo
• NWC Engineering(purchased property)
• Elgin Home Care
• Midwest Design Group
CASE IN POINT: FutureLink IT/Leath Partners, LLC
The recruitment of FutureLink IT from Carol Stream to
downtown Elgin is a primary example of DNA's ability to serve
as the city's economic development arm for downtown. The 114
_ t
city referred the company's initial inquiry to DNA in January, 1 r
2010. DNA set up a property tour based on the company's
JUVILTA00', £Jfl
needs and specifications. From this tour and subsequent d BR1GHTENJp
meetings with DNA, they decided to pursue the purchase of the f i
Leath Building at 164-166 E. Chicago St., a property that had •= j
been in receivership since 2000. The property was a great fit for
the company because the previous owner had invested
significantly in adapting the building from a retail use to a high-tech office use.
DNA assisted in gathering information, setting up pre-inspections and facilitating communication with
the broker representing the property to help FutureLink IT make an informed offer.
Downtown Economic Development 2010 Review 13 I Downtown Neighborhood Association of Elgin
Seeing the value that FutureLink IT was bringing to downtown with its 14 full-time, high-tech jobs, as
well as the potential value of attracting additional high-tech tenants to the building and to downtown,
DNA encouraged FutureLink IT to apply for the center city business loan program.
DNA also walked the owners through the permitting process and addressed any other issues that arose
with the city.
The owners of FutureLink IT started a new company called Leath Partners, LLC to acquire and manage
the property in July, 2010— FutureLink IT was their first tenant. The DNA assisted in setting up meetings
with marketing firms and commercial brokers to help them market the available tenant. spaces.
By December 2010, Leath Partners had acquired one new tenant (with 4 full-time employees).
The DNA will further assist Leath Partners, LLC with their application for the center city business loan
program in preparation for council consideration in the first quarter of 2011. The city's investment will
allow the company to continue to renovate the tenant spaces and market the spaces to attract
additional high-tech and tech-reliant companies to downtown.
4. DNA shall market the Center City economic development
programs, recruit qualified applicants for these programs in ' "
inirrr
and serve as liaison to walk applicants through the grant I _
process from start to finish. DNA shall also report quarterly
on progress based on strategic plan. These programs shall
include: , rt
• Business Loan Program _ ,—
• E-Elgin Incentive Program
• Grease Trap Incentive Program
• Facade Improvement Program Before&After:216 E.Chicago St.Facade Project
• Projecting Sign Program
• Individual Development Agreements
CENTER CITY GRANT PROGRAM OVERVIEW 2010
Property Address Applicant I Grant Program Status
216 E Chicago St Patrick Sakolari CC Facade Improvement Approved by Council in
Program September,2010
79 S Grove Jim Wicker CC Facade Improvement Approved by Council in
NWC Engineering Program November,2010
219 E Chicago Greg Shannon Projecting Sign Program Application complete;revisit
Elgin Public House in 2011
201 E Chicago Ray Maxwell Projecting Sign Program Application complete;revisit
Elgin Antiques&Uniques in 2011
109 E Highland Leo Urdaneta Projecting Sign Program Assisting with application and
Domani Café signage design
25 S Grove Toom Wiitanen Projecting Sign Program Assisting with application and
Toom Toom Thai signage design
Downtown Economic Development 2010 Review 14 I Downtown Neighborhood Association of Elgin
202 Mountain(Rte 31) Aaron Heider State St Facade Improvement j Application complete;
Heider Electric Building Program waiting on updated bids;
encouraged feasibility study
to adapt to residential use
164-166 E.Chicago Marty Mingl CC Business Loan Program Application in process;
council consideration in Q1
2011
75 S Grove Ave Steve Sebestyn CC Facade Improvement I Completed application;
Program—partial restoration I postponed to 2011
19 Douglas Ave Patricia Keeney j CC Facade improvement Withdrew from process
Program _
i 21 Douglas Ave Don Rage CC Facade Improvement i Withdrew from process
Vacant Program
5. DNA shall serve as a neighborhood association for downtown residents; advocate for issues that
affect quality of life and economic vitality in the neighborhood; and, host neighborhood meetings as
needed.
CASE IN POINT: Downtown Noise Task Force
In February 2010, City Manager Stegall, with the support of the City Council, appointed the DNA to put
together a task force to address the issue of amplified noise in the downtown with the following goal: To
make recommendations for short-term solutions and long-term planning that strikes a balance between
the needs of downtown businesses and residences as we work to foster an "Alive Downtown."
A committee of 11 voting members was created through an application process. These members
represented a variety of vested interests in downtown. The task force met approximately every 2-3
weeks March-June, 2010 and accomplished the following:
• Conducted research on community noise ordinances, made direct observations and analyses of
amplified noise issues affecting residents in downtown for a period of 4 months, with special
observations and sound checks conducted most weekends at Roadhouse and Mad Maggie's.
• Brought in two acoustical consultants to conduct professional analyses and to provide
recommendations for short-term solutions for Roadhouse and Mad Maggie's.
• Reviewed professionals' recommendations in the context of our own observations, gathering
additional information on approximate costs, logistics, effectiveness, etc.
• Incorporated all research, observations, analyses and proposals into a recommendation for
Council that includes a new noise ordinance for downtown and a grant program to assist in
carrying out noise abatement solutions.
A report containing this recommendation has been submitted to the city council, however has not yet
been presented publically at a city council meeting.
Downtown Economic Development 2010 Review 15 I Downtown Neighborhood Association of Elgin
•
6. DNA shall manage communications and public meetings for downtown development projects,
including but not limited to:
• CBD Streetscape Project
Hosted public meeting on February 9 for Phase 3 review and Phase 4 preview. Sent weekly
construction updates throughout construction season. Advocated for completion of Phase 4 in
November 2010 rather than coming back in the spring of 2011 to finish.
• Riverside Drive Promenade Project
Hosted public meeting on February 23; coordinated communications with city for
announcement of grant and press conference at Walton Island.
• ArtSpace Project
Coordinated communications with the city on the announcement of IHDA funding and other
milestones related to the project.
CASE IN POINT:Commercial Energy Retrofit Grant Program the = ••� , P..�, „
In June, 2010 the city announced a one-time grant program Courier-News
funded through federal stimulus funds to assist downtown Energy savings
commercial property owners with energy-efficient building not a'facade
upgrades and improvements. DNA provided support to the City '�...
in order to garner significant participation from downtown
property owners for this program. As such, DNA's role in this
process was defined as follows: ��
1. To promote the program to downtown property IAILM If a
�Y - P> .«�
owners and the general public, which included hosting
an informational workshop for applicants on June 16, 2010;
2. To serve as a resource for applicants seeking additional information; and
3. To provide information to applicants about "next steps" in the process once applications were
submitted.
DNA plans to work with the City on public relations and marketing initiatives to communicate the
importance of these projects to downtown and to the City as a whole. The projects will serve as "case
studies"that can be accessed online and in the DNA's downtown design center.
7. DNA shall manage general communications on issues and policies affecting downtown constituents,
such as snow removal services, parking enforcement policies, changes in City ordinances, etc.
DNA and the City worked together to make changes to parking policies in public lots and decks that
allow for overnight parking for downtown residents and visitors, as well as a more consistent approach
to parking time allotments throughout the downtown.
DNA also managed all snow removal communications on behalf of the city through regular e-mail
announcements and press releases.
Downtown Economic Development 2010 Review I 6 l Downtown Neighborhood Association of Elgin
8. DNA shall prepare quarterly update reports and make presentations at city council in accordance
with this Agreement as necessary.
DNA fulfilled this requirement in 2010.
9. DNA shall maintain an up-to-date downtown property and business inventory and database.
DNA fulfilled this requirement in 2010.
10. DNA shall utilize a shared platform among the DNA, Elgin Area Chamber of Commerce and City to
exchange data on available properties and other important statistical information.
The DNA,City and EAC utilize and share the CoStar property database.
11. DNA shall work collaboratively with the City to promote DNA events and promotions that coincide
with scheduled City special events including but not limited to Fox Trot, Fourth of July, the Annual
Tree Lighting Ceremony, concerts/events at the Hemmens and tournaments/events at the Centre.
The DNA and the City pooled resources, shared advertising and collaborated on many events and
promotions throughout 2010. One example is the City's Movies in the Park event at Festival Park where
DNA hosted a "Taste of Downtown Elgin" with downtown restaurants providing sample size portions to
approximately 500 movie-goers.
DNA provided a downtown presence at all City-sponsored events held in downtown, and at many held
outside downtown.
The DNA took the lead in creating a "master calendar" in 2010 for all events hosted not only by the City
and DNA but other Elgin organizations to enhance collaboration among groups.
12. General information (such as contact/address information) on the City's civic campus, as defined by
City Hall, the Centre of Elgin, Hemmens Cultural Center, Art Showcase and Police Department shall
be included in informational pieces created by DNA. DNA will provide City the opportunity to
participate in marketing materials as developed throughout the year at the level of marketing
investment required for production from all other participants.
DNA fulfilled this requirement in 2010. DNA promotes all City, Art Showcase, Hemmens and Centre
events via the Downtown Neighborhood News"Top 10" and social media.
r economic development
professional
associations.
13. DNA shall maintain membership with necessary p
The DNA is a member of the National Trust for Historic Preservation,The International Council of
Shopping Centers, and the Illinois Development Council.
Downtown Economic Development 2010 Review 17 I Downtown Neighborhood Association of Elgin
•
14. DNA shall send its executive director or board representative to local, regional and/or national
meetings and conferences such as ICSC to make contacts with brokers, developers and other
economic development professionals to present downtown development opportunities.
In preparation of DNA's enhanced economic development role in 2010, DNA executive director,Tonya
Hudson, completed SIU's Illinois Basic Economic Development Course in October, 2009 on scholarship
from Nicor Gas and ComEd.
Hudson represented the City of Elgin along with Michael O'Kelley of the EAC at two ICSC conference
events and set up meetings with brokers and developers at each conference.
DNA staff and board members also participated in various webinars related to economic development
throughout 2010.
15. DNA shall manage the City's affiliation with the National and Illinois Main Street programs.
DNA fulfilled this requirement in 2010. Illinois Main Street has been suspended by the National Main
Street program since late 2009, and the DNA has been involved in advocacy efforts to get the program
back in good standing by attending regional meetings with DCEO staff.
Downtown Economic Development 2010 Review 18 I Downtown Neighborhood Association of Elgin