HomeMy WebLinkAbout12-175 (2) Resolution No. 12-175
RESOLUTION
AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT
BLOCK GRANT SUB-RECIPIENT AGREEMENT WITH
ASSOCIATION FOR INDIVIDUAL DEVELOPMENT, INC.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Sean R. Stegall,City Manager,and Kimberly A.Dewis,City Clerk,be and are hereby authorized and
directed to execute a community development block grant sub-recipient agreement on behalf of the
City of Elgin with Association for Individual Development, Inc. for window, siding and roof
replacement for the facility located at 695 South State Street, Elgin, Illinois, a copy of which is
attached hereto and made a part hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: December 5, 2012
Adopted: December 5, 2012
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
AGREEMENT
BETWEEN THE CITY OF ELGIN AND
ASSOCIATION FOR INDIVIDUAL DEVELOPMENT,INC
This AGREEMENT is entered into as of the 5th day of December ,2012,by and
between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter called "GRANTEE" or
"CITY") and the ASSOCIATION FOR INDIVIDUAL DEVELOPMENT, INC., a not-for-profit
corporation incorporated pursuant to the laws of the State of Illinois, (hereinafter called "SUB-
RECIPIENT")having a principal place of business at 1135 Bowes Road,Elgin,Illinois 60123.
RECITALS
A. CITY has applied for Community Development Block Grant funds (hereinafter referred
to as "CDBG funds") from the United States Department of Housing and Urban
Development (hereinafter called "HUD") as provided by the Housing and Community
Development Act of 1974,as amended(P.L. 93-383)(hereinafter called"ACT").
B. CITY has considered and approved the application of SUB-RECIPIENT for CDBG funds
allotted to CITY for distribution to SUB-RECIPIENT.
C. The CITY and SUB-RECIPIENT enter into this Agreement pursuant to their respective
powers to enter into such agreements, as those powers are defined in the Illinois
Constitution and applicable statutes.
II. SCOPE OF THE PROJECT
A. SUB-RECIPIENT hereby agrees to perform, in a timely fashion, the activities provided
for herein, and those previously defined in the application and project description dated
December 14, 2010, submitted by the SUB-RECIPIENT entitled"Bowes Road and State
Street Facilities Safety and Energy Efficiency Rehabilitation", which was revised on
February 11, 2011, a copy of which is attached hereto as Exhibit "A" and incorporated
herein by this reference (hereinafter referred to as the "PROJECT"). The SUB-
RECIPIENT was awarded a grant for Fiscal Year(FY)2011-2012.
B. All funding provided to SUB-RECIPIENT shall be used solely to renovate the agency's
Vocational Development and Intermittent CILA Departments, located at 695 South State
Street, Elgin, Illinois, by providing more energy efficient vocational offices. About 25
low and moderate-income clients of the agency, that visits the facility weekly, will
benefit from the Association's program in its 2011-2012 fiscal year. The subject building
will serve 100 percent low and moderate income persons as defined by 24 CFR 570.208
(a) (2) (i) (A). Such funding shall be used only for the replacement of the existing
outdated windows, siding and roof, and other costs associated with the above activities as
are consistent with the scope and intent of the PROJECT and are pre-approved by CITY
staff.
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C. The SUB-RECIPIENT shall comply with administrative and procurement requirements
as applied to the Community Development Block Grant program in accordance with 24
CFR 85:
1. The Bid Specifications shall include all specifications and pertinent attachments
and shall define the items or services in order for the bidder to properly respond.
2. The SUB-RECIPIENT shall submit the Bid Specifications and plans to the City's
Community Development Department for staff's approval prior to advertising in
a local newspaper and the Dodge Construction News.
3. The SUB-RECIPIENT shall include in the invitation for bids, the statement
"Minorities and women contractors are encouraged to submit bids." The SUB-
RECIPIENT shall purchase a 1" x 3" space in the Dodge Construction News
Classified Section specifically inviting Minority Business Entity/Women
Business Entity(MBE/WBE)firms to submit bids.
4. All bids will be publicly opened at the time and place prescribed in the invitation
for bids.
5. The SUB-RECIPIENT shall provide the City's Community Development
Department with a copy of the classified advertisement and the results from the
bid opening.
6. The contract award will be awarded, in writing, to the lowest responsive and
responsible bidder. Any or all bids may be rejected, if there are sound
documented reasons.
D. The SUB-RECIPIENT shall comply with the Federal Labor Standards and Prevailing
Wage Rates as applied to the Community Development Block Grant Program in
accordance with Title 29 of the Code of Federal Regulations,Part 5:
1. After the start of the described work, the SUB-RECIPIENT shall provide to the
City's Community Development Department staff, weekly reports of the
contractor and/or subcontractors at the job site. The SUB-RECIPIENT shall
conduct employee interviews of the contractor and/or subcontractors at the job
site.
2. Originals of all documents required for compliance with the Federal Labor
Standards shall be supplied to the City's Community Development Department.
3. SUB-RECIPIENT shall erect a sign in a prominent place at the job site crediting
the City of Elgin and HUD for funding of the PROJECT by including the
following statement:
"Funding for the Project has been provided, in part, by the City of Elgin from the
U.S. Department of Housing and Urban Development's Community
Development Block Grant Program."
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E. Quarterly Progress Reports
1. The SUB-RECIPIENT shall provide a Quarterly Progress Report to the CITY
each quarter, reporting on the status of the PROJECT in relation to the Project
Implementation Schedule. The quarterly progress reports shall begin upon the
signing of this Agreement, and be based on the CDBG program year, beginning
on June 1st and ending on May 31 st of the following year. The quarterly progress
report shall be submitted until the completion of the project or until directed to
discontinue such reports in writing by the CITY.
2. Quarterly progress reports shall be due on the 10th day of the month following,
the end of the quarter, for the previous quarter's activities.
3. The SUB-RECIPIENT shall use a form provided by the Community
Development Department and shall include all required information about the
number of clients served each quarter (by race, income, and the number of
female headed households).
F. Request for Payment
1. The SUB-RECIPIENT shall provide the City's Community Development
Department, prior to the start of construction, with an itemized list of all
estimated expenditures. This list (on a State of Illinois Engineer's Pay Estimate
form BLR-283 or equivalent) shall show expected quantities and unit prices for
each item.
2. Request for payment shall be submitted on a timely basis. Each request for
payment sent to the CITY shall be accompanied by said payment estimate form
signed by the SUB-RECIPIENT'S authorized representative and showing the
work completed. Changes to items on the pay estimate form must be authorized,
in writing, by the SUB-RECIPEINT (on a State of Illinois Request for Approval
of Change in Plans Form BLR-228 or equivalent), and a copy of such
authorization shall be submitted to the City's Community Development
Department before payment pursuant to such changes is made.
G. Prior to the expenditure of CDBG funds,the SUB-RECIPIENT shall meet with the City's
Community Development Department staff to establish acceptable documentation and
guidelines regarding requests for payment for the activities described in the Scope of
Work. No payment of CDBG funds will be made by the CITY without the required
documentation.
H. SUB-RECIPIENT shall record and report monthly to the CITY all program income (as
defined in 24 CFR 570.500(a)) generated by activities carried out with CDBG funds
made available under this Agreement. Any such program income shall be returned to the
CITY. Written request for an exception to this section must be made in writing to the
CITY's Community Development Department. Such request shall describe why the
SUB-RECIPIENT needs the income, the specific activities the SUB-RECIPIENT will
undertake with the funds, and how the SUB-RECIPIENT will report income and
expenditures to the CITY. A written response to the request will be provided to the SUB-
RECIPIENT from the CITY. The use of any program income by the SUB-RECIPIENT
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shall comply with the requirements set forth at 24 CFR 570.504. By way of further
limitations, to the extent any such income is used during the Agreement period for
activities permitted under this Agreement, SUB-RECIPIENT shall reduce requests for
additional funds by the amount of any such program income balances on hand. All
unexpended program income shall be returned to the CITY at the end of this Agreement
period. Any interest earned on cash advances from the U.S. Treasury and from funds
held in a revolving fund account is not program income and shall be remitted promptly to
the CITY.
III. AMOUNT AND TERMS OF GRANT
A. The CITY shall distribute to SUB-RECIPIENT, as SUB-RECIPIENT'S portion of the
total grant received by the CITY and in consideration of SUB-RECIPIENT'S undertaking
to perform the PROJECT,a maximum of$53,935 (hereinafter"Grant Funds"),to be paid
in the manner set forth herein at Section VII.
B. This PROJECT shall be identified by the following project and account numbers: Project
No. 154751 and Account No. 230-0000-791.93-36 in the amount of $53,935, which
identifying numbers shall be used by SUB-RECIPIENT on all payment requests.
C. In the event the services identified in Section II, Scope of the Project of this Agreement
or other eligible services for low and moderate income individuals and households are no
longer provided at the Association's Vocational Department, 695 State Street, Elgin, due
to actions by the SUB-RECIPIENT, the SUB-RECIPIENT shall reimburse the U.S.
Department of Housing and Urban Development or the CITY for project activities
undertaken in whole or in part with CDBG funds at a rate of 6.7% for each year and
portion of each year remaining on the ten-year useful life of the facility improvements.
The ten-year compliance period shall begin on the commencement date of this
Agreement. This provision shall not be construed as limiting the CITY from asserting
any claims against the Association for Individual Development, for the breach of any
other terms of this Agreement.
D. Upon project completion as specified in Section II, Scope of the Project, any remaining
CDBG project funds shall be available for reallocation by the CITY to another eligible
CDBG project. If SUB-RECIPIENT materially fails to comply with any term of this
award, the SUB-RECIPIENT shall repay to the CITY all funds used for ineligible
activities.
E. A minimum of 51 percent of the persons served on an annual basis shall be at or below
80 percent of the Median Family Income in order for the SUB-RECIPIENT to maintain
eligibility for the CDBG funds provided for herein. Said income levels shall be updated
and revised annually to conform to levels set by the U. S. Department of Housing and
Urban Development. Failure to meet the aforementioned minimum 51 percent threshold
shall require SUB-RECIPIENT to reimburse the CITY for funds expended,in whole or in
part, for project activities.
F. Changes in the scope of services, budget, or method of compensation contained in this
Agreement, unless otherwise noted, may only be made through a written amendment to
this Agreement,executed by the SUB-RECIPIENT and CITY.
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IV. SUB-RECIPIENT'S COMPLIANCE WITH THE ACT
A. CITY shall assist SUB-RECIPIENT'S making application for CDBG funds.
B. SUB-RECIPIENT shall abide by the ACT, and all HUD rules and regulations
promulgated to implement the ACT.
C. SUB-RECIPIENT shall, upon request of CITY, (1) assist in the completion of an
environmental review and (2) complete certifications showing equal employment
opportunity compliance including equal employment opportunity certification with
reference to the PROJECT, as set forth in Exhibit "C" attached hereto and made a part
hereof.
D. SUB-RECIPIENT,in performing under this Agreement, shall:
1. Not discriminate against any worker, employee, or applicant, or any member of
the public, because of race, creed, color, sex, age or national origin, nor
otherwise commit an unfair employment practice; and
2. Take affirmative action to insure that applicants are employed without regard to
race, creed, color, sex, age or national origin, with such affirmative action in-
cluding, but not limited to the following: Employment, upgrading, demotion or
transfer, termination, recruitment or recruitment advertising, layoff or
termination, rates of pay or other forms of compensation, selection for training,
including apprenticeship.
E. SUB-RECIPIENT shall permit CITY and HUD to conduct on-site reviews, examine
personnel and employment records and to conduct any other procedures or practices to
assure compliance with the provisions of this Agreement. SUB-RECIPIENT agrees to
post in conspicuous places available to employees and applicants for employment notices
setting forth the provisions of this non-discriminatory clause.
F. SUB-RECIPIENT shall comply with all laws and state and federal rules and regulations,
including but not limited to those regarding a direct or indirect illegal interest on the part
of any employee or elected official of the SUB-RECIPIENT in the PROJECT or
payments made pursuant to this Agreement.
G. SUB-RECIPIENT hereby warrants and represents that neither the project, including but
not limited to any funds provided pursuant thereto, nor any personnel employed in the
administration of the program shall be in any way or to any extent engaged in the conduct
of political activities in contravention of Chapter 15 of Title 5, United States Code,
referred to as the Hatch Act.
H. SUB-RECIPIENT shall maintain records to show actual time devoted and costs incurred,
in relation to the PROJECT, and shall prepare and submit quarterly progress reports
which describe the work already performed and anticipated during the remaining time of
the PROJECT. Upon fifteen(15)days notice from the CITY,originals or certified copies
of all time sheets, billings, and other documentation used in the preparation of said
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progress reports shall be made available for inspection, copying, or auditing by the CITY
at any time during normal business hours,at 150 Dexter Court,Elgin,Illinois.
SUB-RECIPIENT shall adopt the audit requirements of the Office of Management and
Budget (hereinafter "OMB") Circular A-133, "Audits of Institutions of Higher Learning
and Other Non-Profit Institutions." SUB-RECIPIENT shall submit to the CITY one copy
of said audit report. SUB-RECIPIENT shall permit the authorized representatives of the
CITY, HUD and the Comptroller General of the United States to inspect and audit all
data and reports of the SUB-RECIPIENT relating to its performance under this
Agreement.
J. SUB-RECIPIENT and CITY shall at all times observe and comply with Title 24 CFR
Part 570 and all applicable laws, ordinances or regulations of the Federal, State, County,
and local government, which may in any manner affect the performance of this
Agreement. Without limiting the foregoing,the SUB-RECIPIENT shall comply with the
regulations, policies, guidelines and requirements set forth in Exhibit B, attached hereto
and incorporated herein by this reference.
K. SUB-RECIPIENT shall transfer to the CITY any unused CDBG funds and submit all
billings attributable to this Project at the time this Agreement expires.
L. SUB-RECIPIENT will ensure that any real property under the SUB-RECIPIENT'S
control that was acquired and/or improved in whole or in part with CDBG funds is used
to meet the benefit of low and moderate income persons as defined by HUD, for a period
of 10 years after the commencement of this Agreement.
M. If during the 10 year period after the commencement of this Agreement, the SUB-
RECIPIENT disposes of any property under the SUB-RECIPIENT'S control that was
acquired and/or improved in whole or in part with CDBG funds, then the SUB-
RECIPIENT will reimburse the CITY in the amount of the current fair market value of
the property less any portion of the value attributable to expenditures of non-CDBG
funds for acquisition of, or improvement to, the property in accordance with 24 CFR
570.503(b)(8)and 24 CFR 570.505.
V. RIGHTS TO SUBCONTRACT
A. SUB-RECIPIENT is herewith granted authority to subcontract all or any portion of the
PROJECT to such engineers, architects, independent land use consultants, professional
land planner, construction contractors or other entities as SUB-RECIPIENT shall deem
appropriate or necessary and upon such terms as may be acceptable to SUB-RECIPIENT.
B. Administration of any subcontracts by the SUB-RECIPIENT shall be in conformance
with 24 CFR Part 570.200(d)(2)and Part 85.36.
VI. SUB-RECIPIENT'S AUTHORIZATION TO ACCEPT PROPOSALS
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A. After the CITY has received notification that funds for the PROJECT have been released
by HUD, the SUB-RECIPIENT shall be authorized to accept the proposal of any
subcontractor for the PROJECT.
VII. BILLING PROCEDURE
A. Upon release of Grant Funds by HUD for the PROJECT, the CITY shall make
disbursements to the SUB-RECIPIENT as either reimbursement for advances made by
SUB-RECIPIENT or as advances for specific cash requirements of SUB-RECIPIENT for
the PROJECT. All claims of SUB-RECIPIENT, whether for reimbursement or
advancement, shall comply with the following requirements:
1. SUB-RECIPIENT shall submit a listing of all disbursements of CDBG funds, on
a form provided by the CITY;
2. Any claim for advancement of CDBG funds shall be limited to an amount
necessary for SUB-RECIPIENT to meet specific cash requirements for the
PROJECT and shall be disbursed by SUB-RECIPIENT within three(3) working
days of receipt by SUB-RECIPIENT;
3. Any request for reimbursement or advancement pertaining to work under
contracts from the SUB-RECIPIENT shall include the following:
a. For interim payments to contractors and subcontractors, certification that
the work for which payment is requested has been performed and is in
place and to the best of SUB-RECIPIENT'S knowledge, information and
belief that, the quality of such work is in accordance with the contract
and subcontracts, subject to: (i) any evaluation of such work as a
functioning PROJECT upon substantial completion; (ii) the results of
any subsequent tests permitted by the subcontract; and(iii)any defects or
deficiencies not readily apparent upon inspection of the work; and
b. For final payment, certification that the work has been performed in a
satisfactory manner and in conformance with the contract.
4. Processing of all requests for payment shall be contingent upon the submission of
the required documentation by the contractor and subcontractor to the CITY that
fully complies with federal labor standards, uniform relocation act or any other
applicable federal, state, or local statutes,rules or regulations.
5. SUB-RECIPIENT shall forward to CITY all billings, vouchers, and other
documents representing any accounts payable, in such timely and reasonable
manner as both parties shall determine; provided, however,that in no event shall
such documents be forwarded to CITY later than twenty-one (21) days after
SUB-RECIPIENT'S receipt of such documents.
6. SUB-RECIPIENT shall cooperate with the CITY to facilitate the maintenance of
financial records by the CITY as required by Title 24 CFR 85.
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B. Upon submission of an acceptable claim for Grant Funds, CITY shall process such claim
and shall approve such claim for payment following approval by the City's Community
Development Department, for compliance with this Agreement and applicable HUD
requirements.
C. Except as provided for in Section IX and X herein, CITY shall pay all required payments
against eligible project costs, as described in Section II.B, incurred by SUB-RECIPIENT
under this Agreement.
VIII. ADMINISTRATION AND REPORTING REQUIREMENTS
A. SUB-RECIPIENT shall administer the Grant Funds in conformance with the regulations,
policies, guidelines and requirements of OMB Circular numbers A-110, A-122, and A-
133,as they relate to the acceptance and use of federal funds for the PROJECT.
B. SUB-RECIPIENT shall submit all required information to show compliance with
applicable laws, rules and regulations, as specified in this Agreement and shall submit to
CITY a quarterly progress report no later than the 10th day of the month following the
activity being reported. SUB-RECIPIENT shall comply with all reporting and other
requirements as specified in Exhibit "B" attached hereto and made a part of this
Agreement.
C. Relocation of Tenants
SUB-RECIPIENT shall comply with the requirement under the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970. SUB-RECIPIENT shall
maintain a separate relocation file for each displaced person/business for at least three
years after the project has been completed or the person/business has received final
relocation payments, whichever is later. Relocation costs must be paid to any tenant
(residential or nonresidential) who occupies any building being acquired and is forced to
move without cause. Waiver of rights to relocation costs can only be done by a single
family homeowner.
D. Management Plan and Operating Budget of the Facility
SUB-RECIPIENT shall maintain, and keep current, a management plan and operating
budget stating policies governing the operation of the facility and shall keep this plan and
budget on file with the CITY.
IX. TERMINATION OF AGREEMENT OR SUSPENSION OF PAYMENT
A. During the implementation of the PROJECT, CITY may terminate this Agreement or
may suspend payment of Grant Funds to SUB-RECIPIENT for SUB-RECIPIENT'S
substantial breach of this Agreement, abandonment of the PROJECT or occurrence
rendering impossible the performance by SUB-RECIPIENT of this Agreement.
B. During the implementation of the PROJECT, the CITY may suspend payments of Grant
Funds, due to use of funds in a manner unrelated to or in breach of this Agreement
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relative to, SUB-RECIPIENT'S performing the PROJECT, failure by SUB-RECIPIENT
in submitting supporting information or documentation for a claim, submission by SUB-
RECIPIENT of incorrect or incomplete reports, or SUB-RECIPIENT'S suspension of its
pursuit of the PROJECT.
C. In the event CITY elects to terminate this Agreement or to suspend payments, for any
reason stated herein above in paragraph A and B of this Section IX, it shall notify the
SUB-RECIPIENT, in writing,of such action, specifying the particular deficiency,at least
five (5) working days in advance of any such action and establishing a time and a place
for the SUB-RECIPIENT to refute the alleged deficiency at a time prior to CITY'S taking
such action. After allowing the SUB-RECIPIENT the opportunity to refute or correct the
alleged deficiency, if the alleged deficiency continues to exist, in the opinion of the
CITY, the CITY may withhold payment of the Grant Funds until such time as the
violation or breach is remedied. No action taken or withheld by the CITY under this
paragraph shall relieve the SUB-RECIPIENT of its liability to the CITY for any funds
expended in violation of any of the terms of this Agreement.
D. SUB-RECIPIENT shall transfer to the CITY any unused CDBG funds and submit all
billings attributable to this Project at the time this Agreement terminates or is suspended.
X. REMEDIES
A. To the fullest extent permitted by law, SUB-RECIPIENT agrees to and shall indemnify,
defend and hold harmless the CITY, its officers, employees, boards and commissions
from and against any and all claims, suits,judgments, costs, attorneys fees, damages or
any and all other relief or liability arising out of or resulting from or through, or alleged
to arise out of, any breach of this Agreement; misuse or misapplication of funds derived
pursuant to this Agreement by SUB-RECIPIENT; violation of any statutes, rules and
regulations, directly or indirectly, by SUB-RECIPIENT and/or any of its agents or
representatives; or any negligent acts or omissions of SUB-RECIPIENT or of SUB-
RECIPIENT'S officers, employees, agents or subcontractors. In the event of any action
against the CITY, its officers, employees, agents, boards or commissions covered by the
foregoing duty to indemnify, defend and hold harmless, such action shall be defended by
legal counsel of CITY'S choosing. The provisions of this paragraph shall survive any
termination and/or expiration of this Agreement.
B. In the event of loss of approved Grant Funds for the PROJECT as a result of any
violation or breach of this Agreement by the CITY, misuse or misapplication of funds
received from HUD unrelated to the PROJECT, or any violation of the statutes,rules and
regulations of HUD, directly or indirectly, by CITY and/or any of its agents or
representatives, CITY'S liability to SUB-RECIPIENT shall be limited to any funds
which have previously been provided to sub-recipient pursuant to this Agreement. SUB-
RECIPIENT hereby waives and releases CITY from any and all other liability pursuant
to any such breach,misuse,misapplication or violation of statutes,rules or regulations.
C. In the event HUD,or any other federal agency,makes any claim which would give rise to
invoking the remedy provisions, as set forth in paragraph A or B of this Section X, then
the CITY or SUB-RECIPIENT shall immediately notify the other party, in writing,
providing the full details of the alleged violation. To the extent that any such matter is
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not subject to exclusive federal jurisdiction, venue for the resolution of any disputes or
the enforcement of any rights arising out of or in connection with this Agreement
between the CITY and SUB-RECIPIENT shall be in the Circuit Court of Kane County,
Illinois.
D. In addition to any remedies available to the CITY, if CITY has lost or been prevented
from receiving any federal funds, other than the Grant Funds, as a result of any alleged
violation of law or other breach of this Agreement by SUB-RECIPIENT, the SUB-
RECIPIENT shall repay, upon demand by the CITY, such amount of Grant Funds
previously disbursed or allegedly due to the SUB-RECIPIENT.
XI. TIMELINESS
A. Time is of the essence of this Agreement. SUB-RECIPIENT shall meet the schedule
deadlines listed below. Any milestone which the SUB-RECIPIENT does not achieve
within two months of the date listed will result in the SUB-RECIPIENT submitting a
revised implementation schedule for approval by the City's Community Development
staff. Failure to achieve these deadlines may result in the loss or reduction of grant funds
at CITY's discretion.
Actions Date
1. Prepare Bid Specification January 31,2013
2. Bids Solicited March 1,2013
3. Select Contractor May 1,2013
4. Construction Begins June 1,2013
5. Construction Completed December 1,2013
B. SUB-RECIPIENT. Shall complete the PROJECT within twelve (12) months from the
date of this Agreement. However, in the event of any alterations or additions or of
circumstances beyond the control of SUB-RECIPIENT, which in the opinion of the
Community Development Director will require additional time for completion of said
expenditures, then in that case, the time of completion shall be extended by the
Community Development Director by a period of time not to exceed six(6)months.
C. If SUB-RECIPIENT is delayed in the completion of the PROJECT by any cause
legitimately beyond its control, as determined by the CITY, such that it cannot complete
the PROJECT within eighteen (18) months of the date of this Agreement, it shall
immediately give written notice to the CITY of the anticipated delay, the reasons
therefore and request an extension of time for completion of the PROJECT. CITY's
Community Development Director shall consider any such request and shall make a
recommendation to CITY's City Council as to whether in his sole discretion he considers
such an extension to be reasonable and necessary, under the totality of circumstances to
be required for completion of the PROJECT due to the particular circumstances. The
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CITY's City Council shall act upon the extension request and recommendation of the
Community Development Director and notify the SUB-RECIPIENT whether the time
extension is granted or denied, and the CITY's intention to exercise the remedies
available herein, including but not limited to suspension of further payments. A revised
implementation schedule shall be submitted by SUB-RECIPIENT if an extension is
granted by the CITY.
XII. MISCELLANEOUS PROVISIONS
A. AMENDMENTS -This Agreement constitutes the entire Agreement between the parties
hereto. There are no other agreements, either oral or implied, between the parties hereto
regarding the subject matter hereof. Any proposed change in this Agreement shall be
submitted to the other party for prior approval. No modifications, additions,deletions, or
the like, to this Agreement shall be effective unless and until such changes are executed,
in writing,by the authorized officers of each party.
B. SUBJECT TO FINANCIAL ASSISTANCE AGREEMENT - This Agreement is made
subject to fmancial assistance agreements between the CITY and the United States
Department of Housing and Urban Development, with the rights and remedies of the
parties hereto being in accordance with any such agreements.
C. ASSIGNMENT - Except as provided in Sections V and VI hereof, SUB-RECIPIENT
shall not assign this Agreement or any part thereof and SUB-RECIPIENT shall not
transfer or assign any Grant Funds or claims due or to become due hereunder,without the
written approval of the CITY having first been obtained.
D. ATTORNEY'S OPINION - If requested, SUB-RECIPIENT shall provide an opinion of
its attorney, in a form reasonably satisfactory to the CITY, that all steps necessary to
adopt this Agreement, in a manner binding upon SUB-RECIPIENT, have been taken by
SUB-RECIPIENT, and that SUB-RECIPIENT is in compliance with applicable local,
state and federal statues, rules and regulations for the purpose of complying with this
Agreement.
E. HEADINGS -The section headings of this Agreement are for convenience and reference
only and in no way define, limit, or describe the scope or intent of this Agreement, and
should be ignored in construing or interpreting this Agreement.
F. The terms of this Agreement shall be severable. In the event any of the terms or
provisions of this Agreement are deemed to be void or otherwise unenforceable for any
reason,the remainder of this Agreement shall remain in full force and effect.
G. This Agreement shall not be construed to create a joint venture,partnership, employment
or other agency relationship between the parties hereto.
H. Venue for the resolution of any disputes or the enforcement of any rights between the
parties hereto arising out of or in connection with the terms and provisions of this
Agreement shall be in the Circuit Court of Kane County,Illinois.
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IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the dates recited below.
CITY OF ELGIN,an Illinois Municipal Corporation
BY: .�.��'��fi<<
Sean R. Stegall
City Manager
DATE: December 5, 2012
ATTEST:-8,4
imberly ewis
City Clerk
SUB-RECIPIENT: Association for Individual Development, Inc.
1135 Bowes Road,Elgin,Illinois 60123
BY: ` V`&ti.Lt
Lynn O'Shea
Executive Director
DATE: 1 — l D — t2
ATT ST•
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EXHIBIT A
SUB-RECIPIENT'S CDBG APPLICATION
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PROPOSAL APPLICATION FOR CDBG FUNDING: 0
THE COMMUNITY DEVELOPMENT BLOCK GRANT(CDB
ENTITLEMENT PROGRAM 44j- (.1 *.
FISCAL YEAR 2011
JUNE 1,2011 THROUGH MAY 31,2012 O
Organization Name: Association for Individual Development
Project Name: Bowes Road and State Street facilities safety and energy efficiency rehabilitation
Project Address: 1135 Bowes Road and 695 State Street Elgin, IL 60123
Exec Director Name: Lynn O'Shea
Address: 1135 Bowes Road
Elgin 1L 60123
Telephone#: 630.966.4001 Fax#: 630.844.2065
Email Address: cplotzke@the-association.org Website (if applicable): www.the-association.org
Employer(IRS) ID #: 36-2472748 DUNS#: 074573700
Contact Name: Christie Plotzke Title: Grants Coordinator
Contact Telephone#: 847.931.2292 Fax#: 847.888.6079
Contact Email: cplotzke@the-association.org Website (if applicable): www.the-association.org
PROJECT FUNDING REQUEST
CDBG Funds Requested S 77,968 Funding Leveraged from other Sources $8,663
Check the category,which describes the type of funding, requested:
n Housing • Public Facility Infrastructure
n Economic Development n Public Service — Other
BRIEF PROJECT DESCRIPTION:
Please provide a one-sentence statement about your project—not your organization.
Energy efficiency and safety improvements to AID public facilities will help to enrich the lives of individuals with
disabilities living in Elgin.
City of Elgin CDBG Application FY 2011 Application Page 14
CONSTRUCTION Pf O417. TS€ NL y
Public Improvements/Construction Activity Application Form
Project Name/Title: Bowes Road and State Street facilities safety and energy efficiency rehabilitation
Agency Name:Association for Individual Development
Agency Address: 1135 Bowes Road
City: Elgin State: Illinois Zip:60123
1. Project Description (Attach additional sheets as necessary.)
a. Provide a detailed description of the facilities to be provided or improved. Identify major components of
proposed work and state estimated quantities:
The Bowes Road (located at 1135 Bowes Road) day training center is a 40,000 square foot building that was
constructed in 2005 and is owned by AID. The structure houses day training programs for individuals with
diverse disabilities who live in Elgin and the surrounding communities. This facility needs an enclosed walkway
from the parking lot into the building so the clients can travel safely from transportation vehicles to the
building. The facility also needs a perimeter fence (6ft high) in the back of the building to enclose the yard so
that clients might engage in outdoor activities like exercise,group sports and gardening in the spring and
summer months.The building is located in a high traffic industrial park. The fence would provide clients with
guaranteed protection when outside the building.
The State Street facility(located at 695 State Street) is a 4 bedroom ranch house that has been converted into
offices and meeting rooms and is owned by AID. The house was constructed sometime in the 1950's and it has
the original single-pane windows, failing shingles on the roof and the original wooden clapboard siding. The
building is in need of significant upgrade in order for it to be energy efficient. Presently,it is very energy
, inefficient. Clients visit this site weekly to meet with their residential case managers regarding budgeting,
medication and other life skills. They also meet with their vocational counselors about gaining and/or
maintaining employment.
b. Indicate the primary function of the facilities to be provided or improved:
The AID Bowes Road facility is a day training program for individuals with disabilities. Approximately 150
individuals attend the program each day and learn and hone vital daily living, social, behavioral, community
integration, life and job skills to better prepare them for community employment.
The State Street facility houses the AID Vocational Development and Intermittent CILA departments.
Individuals in the vocational program meet there to search for jobs on the internet and in the newspaper,
learn to complete applications, learn about appropriate on-the-job behavior and participate in mock
interviews. Individuals in the Intermittent CILA program live in their own apartments in the community but
come to State Street to meet with their casemanagers to work on weekly budgeting, medications, bill-paying
and grocery list and menu planning. Many also work on job seeking skills.
City of Elgin CDBG Application FY 2011 Application Page 15
c. Readiness to Proceed:
(i) Do you have an architect/engineer under contract? If so provide name. I] Yes ■ No
n/a
(ii) Do you have preliminary plans/drawings completed (If so, attach)? ❑ Yes ■ No
(ii) Do you have project cost estimates completed (if so attach)? • Yes E No
(using Davis Bacon Wage Rate and Labor Standards)
Please note that any costs incurred prior to the award and environmental review process cannot be
reimbursed to the applicant.
e. Provide evidence of site control. Copy of the deed. if property is not owned provide a copy of the lease.
Agreement and letter from owner approving proposed work.
Please see attached deeds for the Bowes Road and State Street facilities.
C '`•:TR'l.CTION PRO: TS rs;�L
�+.,iJ+.ttti..�
2. Project Location: Bowes Road and State Street in Elgin
a. Project Address/Location: (Include photographs)
1135 Bowes Road Elgin IL 60123
695 State Street Elgin IL 60123
Census Tract(s):8519.02 Block Group(s):
b. Indicate if the project is located in, or will have any impact on,the following: (Please indicate Yes or No)
(i) National Register Historic District (ii) Designated Wetlands Area (iii) Land Use/Zoning Change
0 Yes ■ No 0 Yes ■ No ❑ Yes ■ No
If yes, explain: 1f yes,explain: If yes,explain:
(iv) Environmental Hazards
Yes ■ No
If yes, explain:
City of Elgin CDBG Application FY 2011 Application Page 16
c. Provide a time line for the project and current status of project progression:
Construction Bid Period: August 2011 Start Date: September 2011 Completion Date: December 2011
Status: Preliminary cost estimates have been gathered for all project components. If award is granted, an
architect will be hired to draw plans for the outside enclosed walkway at Bowes Road facility.
3. Project Benefit: (Attach additional sheets as necessary.)
a. Describe the existing problems or conditions to be corrected by the proposed activity. Identify the persons
affected by these conditions. Explain how the project benefits low and moderate income people.
Bowes Road fence:The Bowes Road day training program is located in an industrial park that sees heavy truck
and car traffic each day. The building has a large,open back property that would be ideal for outdoor activities
and an exercise area for clients but without a fence the clients'safety is compromised. Currently, the clients
do not use the back yard area. However, it has the potential to be a wonderful place for games, exercise,
group sports and team activities and gardening and horticulture. Installing a fence around the perimeter of the
back yard would give clients a whole new area in which to learn,train and grow. All individuals receiving
services at AID are low to moderate income persons.
Bowes Road enclosure: During periods of inclement and cold weather, individuals receiving daily services at the
Bowes Road facility are exposed to the elements for lengthy periods of time when boarding and disembarking
from vans, buses and cars. Many individuals have walkers,wheelchairs and other modes of assistive
transportation. A new enclosed walkway,which will connect to the building, will provide safety and shelter for
individuals. All individuals receiving services at AID are low to moderate income persons.
State Street renovation:The State Street vocational office is in need of renovation to provide the most energy
efficient space for the clients, case managers and vocational counselors that meet there each week. The roof
has failing shingles and the siding and windows are the original installations from the early 1950's. The house
needs to be upgraded to provide an energy efficient space for AID programs for clients living and working
independently in the community. All individuals receiving services at AID are low to moderate income persons.
b. Describe in quantifiable terms the goals to be achieved by your project during the proposed funding period,
and how the recipients of your services will be benefited or changed.
AID will install an enclosed walkway and perimeter fence at the Bowes Road facility. Both of these projects will
provide increased safety for the 150 individuals with diverse disabilities who learn valuable job, life and social
skills at the facility each day. AID will also replace the roof, siding and windows at the State Street facility.
These improvements will make the building safe and dramatically increase energy efficiency for the 25 clients
who visit the building each week to meet with case managers and job coaches about apartments, employment,
budgets and medication.
City of Elgin CDBG Application FY 2011 Application Page 17
CONSTRUCTION PROJECTS ONLY
ProjectBudget
Soil boring/environmental/LBP evaluation $0.00 $0.00 $0.00 $0.00
Tap fees and impact fees $0.00 $0.00 $0.00 $0.00
Permitting fees $0.00 $0.00 $0.00 $0.00
Legal fees $0.00 $0.00 $0.00 $0.00
Other $0.00 $0.00 $0.00 $0.00
NhsceilaneousCosts.,
Developer fees $0.00 $0.00 $0.00 $0.00
Project reserves $0.00 $0.00� $0.00 $0.00
Relocation costs $0.00 $0.00 $0.00 $0.00
Project Adpsin&Management.Costs
Marketing/management $0.00 $0.00 $0.00 $0.00
Operating $0.00 $0.00 $0.00 $0.00
Taxes $0.00 $0.00 $0.00 $0.00
Insurance $0.00 $0.00 $0.00 $0.00
Other _ $3,900.00 $0.00 $0.00 $3,900.00
TOTAL(5%of project manager;'salary) $77 968.00 $8,66.3.00 $0.00 $86,631..00ii
*The line items in column A are a guide. Items may be added or deleted depending on the type of project.
CONS. ocTIO' 17e,pi ECrS orD,
1. Construction Procurement Guidelines for private non-profit construction projects
All construction contracts in excess of$2,000 will be subject to federal Davis-Bacon Wage Rates and Labor
Standards provisions.A schedule of current prevailing wage rates and fringe benefits is available at the Illinois
Department of Labor at www.state.il.us\agency\idol\rates\evenmo\kane9999.htm
$25,000-$99,999
Projects over $25,000 require Newspaper Advertisement Public Solicitation of Contractor Bids in Elgin
Standard Times. Federal requirements for Davis -Bacon and Minority and Women Business Enterprise
Participation (MBE/WBE)compliance will be applicable.
Federal Section 3 and City of Elgin Minority Workforce Requirements are not applicable for contracts
under$100,000.
The lowest qualified bid representing the complete scope of work from a QUALIFIED
CONTRACTOR will be considered.
$100,000+
Projects over $100,000 require Newspaper Advertisement Public Solicitation of Contractor Bids in Elgin
Standard Times. Federal requirements for Davis -Bacon and Minority and Women Business Enterprise
Participation(MBE/WBE)compliance will be applicable.
Federal Section 3 and City of Elgin Minority Workforce Requirements will be applicable for contracts over
$100,000.
City of Elgin CDBG Application FY 2011 Application Page 18
Bond Requirement—100% Payment and Performance Bonds.
The lowest qualified bid representing the complete scope of work from a QUALIFIED CONTRACTOR will be
considered.
City of Elgin CDBG Application FY 2011 Application Page 19
2. PROJECT ELIGIBILTY SECTION
A. This project is located in 8519.02 Census Tract(s)(Identify tract by number)
(website—Factfinder.census.gov)
B. This project meets at least ONE of the HUD national objectives listed below (please check all applicable;
discussion and definitions available on page 6 of the packet):
_X_ 1. Benefits low/moderate income individuals/households
2.Addresses the prevention or elimination of slums or blight
3. Meets a particularly urgent community development need.
C. Check all statements that describe HOW this project or activity meets one of the National Objectives
above:
❑ L/M Area Benefit: the project meets the identified needs of L/M income persons
residing in an area where at least 51% of those residents are L/M income persons.
The benefits of this type of activity are available to all persons in the area regardless
of income. Examples: street improvements, water/sewer lines, neighborhood
facilities, facade improvements in neighborhood commercial districts.
■ L/M Limited Clientele: the project benefits a specific group of people (rather than all
the residents in a particular area),at least 51%of whom are L/M income persons.The
following groups are presumed to be L/M: abused children, elderly persons, battered
spouses, homeless, handicapped, illiterate persons. Examples: construction of a
senior center, public services for the homeless, meals on wheels for elderly,
construction of job training facilities for the handicapped.
D L/M Housing: the project adds or improves permanent residential structures that will
be occupied by L/M income households upon completion. Housing can be either
owner or renter occupied units in either one family or multi-family structures. Rental
units for L/M income persons must be occupied at affordable rents. Examples:
acquisition of property for permanent housing, rehabilitation of permanent housing,
conversion of non-residential structures into permanent housing.
❑ L/M Jobs: the project creates or retains permanent jobs, at least 51% of which are
taken by L/M income persons or considered to be available to L/M income persons.
Examples: loans to pay for the expansion of a factory, assistance to a business which
has publicly announced its intention to close w/resultant loss of jobs, a majority of
which are held by L/M persons.
❑ MicroEnterprise Assistance: the project assists in the establishment of a
microenterprise or assists persons developing a microenterprise. (A microenterprise is
defined as having five or fewer employees, one or more of whom owns the business.)
This activity must benefit low/moderate income persons, area or jobs as defined in
previous sections.
NOTE: List is continued on the following page...
City of Elgin CDBG Application FY 2011 Application Page 20
❑ Slum or Blighted Area: the project is in a designated slum/blight area and the result of
this project addresses one or more of the conditions that qualified the area.
❑ Spot Blight: the project will prevent or eliminate specific conditions of blight or
physical decay outside a slum area. Activities are limited to clearance, historic
preservation, rehabilitation of buildings, but only to extent necessary to eliminate
conditions detrimental to public health and safety. Examples: historic preservation of a
public facility threatening public safety, demolition of a deteriorated, abandoned
building.
D. Project Category[check one]:
❑ Acquisition of Real Property
❑ Disposition of Real Property
Q Public Facilities and Improvements (e.g., homeless shelter, water and
sewer facilities, flood and drainage improvements, fire protection
facilities/equipment, community, senior and health centers, parking,
streets, curbs,gutters and sidewalks, parks and playgrounds.)
❑ Privately-Owned Utilities
❑ Public Service{i.e., a new service or an increase in the level of a service)
1-1 Relocation Payments and Assistance to Displaced Persons
❑ Removal of Architectural Barriers, Handicapped Accessibility
❑ Housing Rehabilitation
E Historic Preservation
❑ Commercial or Industrial Rehabilitation, including facade improvements and
correction of code violations.
❑ Special Economic Development or assistance to micro-enterprises.
City of Elgin CDBG Application FY 2011 Application Page 21
3. IMPACT ON APPLICABLE GOALS,NEEDS,AND OBJECTIVES
The Five-Year Consolidated Plan identifies both priority needs in the community and strategies to
address these needs. The need for your proposed project will be determined by identifying how the
project impacts upon the adopted Consolidated Plan Priority Needs.
Therefore, applications should provide a clear explanation of how the project impacts upon the adopted
Consolidated Plan Priority Needs. Greater consideration will be given to projects that provide a clear
description of the project with supporting data and methodology of how the project will meet the
Consolidated Plan Priority Needs.
Please identify the category and activity applicable to your proposal, using that table as your guide:
Example:
Public Services Activity: Youth Transportation
❑Homelessness Activity
❑Infrastructure Activity
Affordable Housing Activity
IZI Public Facilities Activity safety and energy efficiency rehabilitation
❑Planning &Capacity Building Activity
The City of Elgin has identified ten strategic goals to reflect the City's ongoing commitment to the community.
Greater consideration will be given to projects that provide a clear description of the project with
supporting data and methodology of how the project will meet the City's strategic goals.
Please identify ALL the categories applicable to your proposal:
❑ A Safe Community ❑ Quality Housing
d Neighborhood Vitality ❑ River as a Resource
❑ Economic Growth and Diversified Tax ❑ Alive Downtown
Base ❑ Financially Stable City Government
o Recreational, Leisure and Cultural 0 Customer Service
Opportunities for all Citizens ❑ Diverse Management Staff
PROPOSED PROJECT ACCOMPLISHMENTS
Please briefly describe proposed accomplishment{s) if funding is awarded:
(Accomplishments must be described in terms of households served, people served, businesses created,
housing units created,jobs created or public facilities undertaken. Example: This program will serve 485
LMI individuals, this program will create 25 jobs, etc.)
PROPOSED ACCOMPLISHMENTS:
This program will provide safe,energy efficient public facilities to 175 LMI individuals with diverse disabilities
living in Elgin and the surrounding communities. This construction project will also create work for several local
tradesmen as they construct an enclosed walkway,build a perimeter fence and renovate a small,converted house to
make it more energy efficient.
Please answer the following questions:
A. What is the total estimated number of persons to be served by this project? 17'
B. What is the total estimated number of LMI persons to be served by this project? 175
C. What is the anticipated percentage of LMI persons to be served by this project? 100%
City of Elgin CDBG Application FY 2011 age 22
4. ACTIVITY DESCRIPTION:
Please answer the following questions in the space provided.
A. Provide a detailed description of the proposed activity including how the activity will address the
community need you have indicated. Identify whether the activity is new, ongoing, or expanded from
previous years.
Bowes Road fence:The Bowes Road day training program is located in an industrial park that sees heavy
truck and car traffic each day. The building has a large,open back property that would be ideal for
outdoor activities and an exercise area for clients but without a fence the clients'safety is compromised.
Currently,the clients do not use the back yard area. However, it has the potential to be a wonderful place
for games, exercise,group sports and team activities and gardening and horticulture. Installing a fence
around the perimeter of the back yard would give clients a whole new area in which to learn,train and
grow. All individuals receiving services at AID are low to moderate income persons.
Bowes Road enclosure: During periods of inclement and cold weather, individuals receiving daily services
at the Bowes Road facility are exposed to the elements for lengthy periods of time when boarding and
disembarking from vans, buses and cars. Many individuals have walkers, wheelchairs and other modes of
assistive transportation. A new enclosed walkway,which will connect to the building,will provide safety
and shelter for individuals. All individuals receiving services at AID are low to moderate income persons.
State Street renovation: The State Street vocational office is in need of renovation to provide the
most energy efficient space for the clients, case managers and vocational counselors that meet there
each week. The roof has failing shingles and the siding and windows are the original installations
from the early 1950's. The house needs to be upgraded to provide an energy efficient space for AID
programs for clients living and working independently in the community. All individuals receiving
services at AID are low to moderate income persons.
These projects will benefit a limited clientele of individuals with diverse disabilities residing in Elgin
and the surrounding communities. All individuals are low to moderate income persons.
B. Identify who will benefit from the proposed activity (e.g. homeless, youth, seniors, disabled, et
cetera). If designed to benefit persons of L/M income, describe the process you will use to identify
these persons and ensure that the activity meets this objective. (An LMl certification form is included
in the RFP Packet),
Individuals with disabilities residing in Elgin will benefit from this proposed activity. These individuals
receive services at AID and are all determined to be low/moderate income. AID provides services to
individuals who are eligible for some state funding: the state only approves funding for individuals with
low or no income.
C. Identify the accomplishments you intend to achieve with this activity. Provide an activity
timeframe/schedule (include start,completion dates,and other significant stages).
This project will provide safer, more energy efficient buildings that house AID day programs and
vocational programs in Elgin. The project will begin in early September 2011. The target completion date
is late December 2011. The construction bid process will begin once CDBG awards have been announced
(and once it is learned that AID is a chosen recipient of CDBG funds). An architect will be hired at that
time to draw plans for the Bowes Road enclosed vestibule.
City of Elgin CDBG Application FY 2011 Application Page 23
5. ORGANIZATIONAL CAPACITY
Please answer the following questions in the space provided.
A. Provide an overview of your organization including length of time in existence. Attach a list of current
officers and board members with terms.
For nearly fifty years,The Association for Individual Development (AID) has served individuals with
developmental, physical and/or mental disabilities, those who have suffered a trauma and those at risk.
Vital, life-enriching services include: children's services; respite care; permanent housing; in-home
support; developmental and vocational training;job placement and on-the-job coaching services;crisis
intervention;victims services; community education; mental health treatment; behavioral intervention
and advocacy.With more than 20 programs operating in 45 communities,AID is a leading provider of
services that address the unique needs of individuals throughout every stage of their lives. A person-
centered approach coupled with innovative practices ensures the highest level of accomplishment. Our
mission is to empower individuals with disabilities, mental illness and special needs to achieve
independence and community inclusion. AID is a United Way partner agency and accredited by the
Commission on Accreditation of Rehabilitation Facilities (CARF).
AID annually serves more than 5,400 individuals in Kane, Kendall, DeKalb, DuPage, Will, and suburban
Cook Counties. AID currently operates 5 day program/training centers in Elgin, Aurora, Batavia and
Yorkville, a mental health center in Aurora and 27 group homes scattered throughout Kane and Kendall
Counties.
Please see attached list of current Board members with terms and occupations.
B. Describe your organization's experience in successfully conducting this type of activity. Identify any
skills, current services, or special accomplishments that demonstrate your capacity for success.
AID owns and operates 27 group homes in the Fox Valley Area as well as several public facilities. Several
of the AID group homes are HUD projects. AID has been responsible for the planning, construction and/or
rehabilitation and renovation of nearly all homes and buildings. The Director of Maintenance, Purchasing,
Building Projects and Transportation has many years of experience in working with architects, contractors
and laborers. We have recevied Elgin CDBG funds for many years. We are also the past and current
recipient of Kane County and Aurora CDBG funding.
C. Identify the person(s) responsible for program and financial management of the activity. Identify all
other persons involved in this activity noting whether these positions are current or new, pending
this award.
The AID Director of Maintenance, Purchasing, Building Projects and Transportation will be responsible for
the construction project from inception to completion. This position is current and 5%of the salary is
included in the CDBG request.
D. Identify any other agencies/partners in this activity and define the roles and responsibilities of these
partners.
N/A
A lication Pa e 24
City of Elgin CDBG Application FY 2013 pp 9
E. Demonstrate that the proposed activity is economically feasible and can be implemented in a timely
cost effective manner within the proposed program year.
The activity is cost effective, economically feasible and will be completed in the three months prior to
the end of calendar year 2011 and 6 months prior to the end of fiscal year 2012. Energy efficiency
renovations to State Street will conserve much energy in the future thus making this project very
economically prudent.
F. Oftentimes projects that receive an award of CDBG funding are actually awarded less than the
amount originally requested. This requires the submission of a revised budget and a description of
how it will carry out the proposed activity with reduced funding prior to the commitment of any
funding. Please indicate here whether your proposed activity could be undertaken with a reduced
commitment of funding and if so, please highlight how that would affect the scope of services you
are proposing.
If the Elgin CDBG award was fess than requested,the project manager would evaluate the project to
determine which components could be deferred to a time when funding can be secured from another
source. The project would proceed with a revised scope of work that eliminated items we were unable to
afford given a reduced award.
Application Page 10
A-7
City of Elgin CDBG Application FY 2011 Application Page 25
6. FINANCIAL
The City encourages CDBG funds to be utilized as gap funding. A gap is defined as the amount of
funding necessary to run a program after all other funding sources have been identified, thus
leveraging is very important in the application process.
ACTIVITY BUDGET
Please answer the following questions in the space provided. You may reference and attach an
additional page if necessary.
A. Complete the Budget Summary chart, More detailed budgets may be attached (and are strongly
recommended) in support of the proposal.
B. identify sources of leveraged funding for this activity, Include the status of these funds (i.e. cash on
hand, grants received, planned fund-raising, etc.). Attach copies of funding commitment letters or
other evidence of funding support.
C. Leverage—Consideration will be given to the amount of non-CDBG funds committed to the oroiect.
BUDGET SUMMARY
Category Breakdown CDBG Leveraged Funds Source of Total Funds
Leveraged Funds
Personnel * $3,900 0 0 $3,900
Contractual Services $74,068 $8,663 AID special $82,731
construction on fundraising I
Bowes Rd and State
Street facilities
Rent& Utilities 0 0 0 0
Communications 0 0 0 0
Travel 0 0 0 0
Other Specify: 0 0 1 0 0
•
Total CDBG Request $77,968 $,663 AiD pedal $86,631
fundraising;
Total Other Funds 0 3 0 0 0
Grand Total $77,968 $8,663 1 $86,631
*NOTE: Please complete Budget Detail Chart on page 26 if personnel costs are included in your proposal.
City of Elgin CDBG Application FY 2011 Application Page 26
BUDGET DETAIL
This section provides back-up for each line item shown in the Budget Summary Chart. Please make certain this
detailed breakdown is consistent with the Program Budget. Round up to the nearest hundred.
Please note: A job description for each person must be provided.
A Note about the Staff/Salary Breakdown: Please show all proposed staff positions funded with CDBG funds
that relate to the proposed activity. If multiple staff members have the same position/title, list separately(For
example: Counselor 1, Counselor 2). Use an additional sheet if necessary. You must submit job descriptions
with your application for each position title identified below.
Is this a Total Position
Annual Total %Time Spent on
current or Annual x = Cost
Position Title proposed Salary Fringe Annual this CDBG Requested
position? Benefits Salary Project/Program from CDBG
Example:Case Current $25000'- $5,000 $30,000 x 40% = $12,000
manager
Director of Current $57,554 $20,144 $77,698 x 5% _ $3,900
Maintenance,
Purchasing,
Building
Projects and
Transportation
Total x = $3,900
A. Oftentimes projects that receive an award of CDBG funding are actually awarded less than the
amount originally requested. This requires the submission of a revised budget and a description of
how it will carry out the proposed activity with reduced funding prior to the commitment of any
funding. Please indicate here whether your proposed activity could be undertaken with a reduced
commitment of funding and if so, please highlight how that would affect the scope of services you
are proposing.
If the Elgin CDBG award was less than requested,the project manager would evaluate the project to
determine which components could be deferred to a time when funding can be secured from another
source. The project would proceed with a revised scope of work that eliminated items we were unable to
afford given a reduced award.
City of Elgin CDBG Application FY 201 1 Application Page 27
AID FY 2011 Elgin CDBG
project budget breakdown
Project component Cost
Bowes Rd enclosed vestibule $ 15,800.00_
Bowes Rd fence $ 12,996.00
State Street roof $ 9,600.00
State Street siding $ 16,765.00
State Street soffit/fascia $ 4,960.00
State Street gutters $ 2,685.00
State Street windows $ 19,925.00
5%of Director's salary $ 3,900.00
Total project budget $ 86,631.00
AID leverage=10% $ 8,663.00
CDBG request(total-AID leverage) $ 77,968.00
15 December 2010
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•
P.O. Box 12'6 • 1.850 Dean.Street• Saint Charles,.IL .601.74
Phone (630) 584-0295 • Fax (630) 584-0349
Proposal
Norm-(8 47)142-572 I
814597 Bittersweet Lane
Elgin, IL 60124
THOMPSON ROOFING
State Licensed
Customer Telephone bete
Association for Individual Dee. (630)966-4012 10-26-10
Aurora, IL Job: 695 State St., Elgin
We hereby sutannt epecilicetlone and estimates fort
Complete shingle roof tear off
inspect plywood and re-nail where necessary
Replace any bad plywood at a cost of$45.00 per sheet
install ice guard 6 ft.from bottom roof edge
Re-shingle with GAF Timberline 30 HD Shingles
Shingle Mate felt undertayment
Timbartex Ridge
Replace plumbing fleshings, 5 roof vents and add 6
Counter-flash chimney
Aluminum coat flat roof
Permit and dumpster fees Included
TOTAL-$ 9,400,00
Upgraded warranty: If materials fall years 1-20 OAF replaces labor and
material/Years 21.30 prorated-10 year guarantee on workmanship
Upgraded Warranty-$200.00 more
We Propose hereby to furnish material and labor to complete in accordsenca with the above
8pecifcatkins,for the sum ot.
Nine thousand four hundred and no/100 dollars{$►9,400.Q0).
Payment to be made as fDfowie UPON COMPLETION
All meters&is guaranteed to be as specified. All work to be
completed in a wovinstariHke tnaetaaer according to standard
practices. Any alteration or deviation from above apetifh.atk4..ss
Involving extra casts will be executed*arty upon written orders,
and will become an extra charge over and above the estimate.
All agreements contingent upon strikes,accidents or delays Authorized
beyond our control. Owner to carry lire,tornado,and other Siget*har iL �-•� �r
necessary Insurance. Our workers are fully covered by MOTE:This proposal be
wvoiut.a..i aCompensatlon insurance, withdrawn by us hf not
accepted within 30 days.
ACCeptslitte al Proposal The above prices,
spedification and conditions are satisfactory
are hereby accepted. You are authorized to Customer
work ate spocNinr4S. Payment wNs be.treble a
outlined above.
Date of Acceptance Customer
raci.cri
cu
t
carpentry carvtcec.mom
November 3,2010
Mike Miller
695 S.State Street
Elgin, IL 60123
mmiller@the-association.org
Re: Siding,Soffit, Fascia,Gutter and Windows
Precision Carpentry Services proposes to provide materials and labor to complete the work as specified
below:
SIDING -$16,765
• Remove existing siding in accordance with the EPA Lead Paint Disposal Program and dispose of in
an onsite,lined dumpster.
• Install new CertainTeed double 4"vinyl siding with all corners,j-channel and undersill trim.
SOFFIT/FASCIA-$4,960
• Install new soffit and fascia with vented panels over existing soffit;cut in vent 4'on center to
provide adequate ventilation.
GUTTERS-$2,685
• Remove existing gutters and replace with new seamless aluminum with oversized
downspouts (3"x 4").
WINDOWS-$19,925
• Remove existing sashes and replace with a new Pella Impervia block window frame(glass will
qualify for the 2010 tax credit). Exterior frame will be cladded to provide maintenance-free
exterior.
OTHER TERMS&CONDITIONS:
• Permits,if applicable,are included in this proposal.
• An onsite dumpster is included in this proposal.
• Any additional work required above and beyond what is specified in this proposal will be
completed on a time and material basis.
• Homeowner agrees to allow contractor to display a company/advertising sign in the front yard
during the course of the work.
• Payment: 50% paid prior to the start of the project;balance due upon completion.
• Material warranties provided by manufacturer or others.
Jeff Thompson (224)636-3064 • Brandon Bowers (224)629-3138
Mike Miller
November 3, 2010
Siding,Soffit, Fascia,Gutter and Windows
Page 2
Thank you for the opportunity to provide you with a proposal for this work. If you have any questions,
please feel free to contact either one of us at your convenience.
Respectfully,
Jeff Thompson/Brandon Bowers
PrecisionCatpentryServices@vahoo.com
www.pcs-iflinois.com
ACCEPTANCE OF TERMS
Agreed to and accepted this day of ,2010.
By:
Jeff Thompson (224)636-3064 • Brandon Bowers (224)629-3138
Professionals in-Fencing For Over 50 Years
' Residential-Commercial - Industrial Showroom Located at
Phone:(815)787-9821 Fax:(815)787-7894 320 West Lincoln Highway
Email:mail@agreatfenceco.com Cortland,IL 60112
Fox Valley Fence Co.
1 J 3(1 I
�
74:5.SOCrc!ifi0 // Date: �;r lt)d( r
Customer Name: / Phone: Ai(((ICQ--. Ai( ( f :0-
s
Address
r, t,. } jI p Work/Cell: '
City: 4f.iC,�c , IL fvC���"�4:? 4 T 1� ?CC j30 — cc"gL[ ? �1(j j
! Zip Code: Cross street: f r �^
Job Description:
,-�+a b s/--' - A . 1,- . / 1(3 --� 8�� .e g, c. ' , L ( -
j
No.Feet (;) • ( Height 6 I 7/1-1-•.
1
Material 84, y o c�- STylie.��C{!ti L»j.f'1 � . G'08
Walk Gates' -3 Dbl.Gates
Rails / 5 .�rK Line Posts -it a10p Rol �? !Q
End&Cor er Posts• f4 Gate Posts if Li t d. /8
pss
CSC t
color J i t f
- �� �-gib (k
Top Finish Scroll/Caps f
Concrete Footings " Cores/Breaks 2.0
Cati.L re it' 1
Take Down Haul Away / �r I tJI Gy cl 1
Spread Dirt Haul Dirt ye. (i•e / l) (c( i b L{
Customer to Mail.Survey Customer to Obtain Permit
Special Specification
i
Special Specification
r Accepted: /1 ,-\ r / Date:
Total: i ( z 1 9-9 ) ,r^r,r }} I(2 y 1
SO%Required Deposit: " ` Y1.-
Balance Due Terms:See be k side of contrac{for additional terms and conditions which are made part
hereof. /(fF(�(�} if
J.r
(Balance Due•on Completion) t `�. f/...` `hD =t 4.1
This proposal is valid for 30 days from proposal date.
Thanks for the opportunity to quote your fence! 1
A. THRESHOLD CERTIFICATION
In order for your application to be accepted, in addition to the application itself, your organization must
submit the following items to the Office of Housing and Community Development no later than 5:00 PM on
DECEMEBER 15,2010.
An original application with all questions completed along with one copy that is 3-hole punched and
clipped [not bound] of the completed application. (Only the original must include the requested support
documents such as the articles of incorporation and the current list of your Board of Directors.)
a The following attachments/certifications: (if you have not submitted an application in the last two years
OR if the information has changed)
u Articles of Incorporation
d Current List of Board of Directors
Q Certified Organization Audit/Financial Statements of most recent year
a. Copy of OMB A-133 Audit (Required if $300,000 in aggregate Federal funds
expended), or
b. Financial statements audited by a CPA(only if not qualified for A-133),or
c. Profit and Loss Statement for most recently completed fiscal year and General
Ledger printout(only first time applicants or those who do not meet above criteria
may submit)
a IRS 501(c)(3) Designation Letter(Pending letters will not be accepted)
El Current Fiscal Year Agency Budget, including all funding sources
El Job Descriptions per budget detail.
El An Executed Statement of Applicant Form.
El An Executed Signature Authorization Form.
El Conflict of Interest Disclosure Form.
I hereby confirm that this packet contains all materials required.
(23
• Signature and Printed Name
Authorized Signer
City of Elgin CDBG Application FY 2011 Application Page 28
B.STATEMENT OF APPLICANT
The undersigned acknowledges the following:
1. That, to the best of its knowledge and belief, ail factual information provided is true and correct and all
estimates are reasonable.
2. That no revised proposals/applications may be made in connection with this application once the deadline for
applications has passed.
3. That the City of Elgin may request or require changes in the information submitted, and may substitute its
own figures, which it deems reasonable for any or all figures provided. That the applicant will participate in
required interview for project assessment and cooperatively assist in the review process.
4. That, if the project(s) is recommended and approved by the Mayor and City Council,the City reserves the right
to reduce and/or cancel the allocation if federal entitlements are cancelled, reduced,or rescinded.
5. The City of Elgin reserves the right not to fund any submittals received.
6. By submission of this application, the organization agrees to abide by the federal regulations applicable to this
program.
7. That, if the project(s) is funded, the organization agrees to abide by the City's locally established policies and
guidelines
8. That past program and financial performance will be considered in reviewing this application.
9. That services are to be provided at no cost to citizens during the grant period. All program income (i.e:fees,
repayments,foreclosures,etc.) must be remitted to the City.
10. That, if the project(s) is funded, the City or a designated agency may conduct an accounting system inspection
to review internal controls, including procurement and uniform administrative procedures, prior to issuance
of payments for projected expenditures.
11. That, if project(s) is funded,the City will perform an environmental review prior to the obligation of funds.
2. Tha
t,at if a project is funded, a written agreement that includes a statement of work, records Jg retention and
reporting, program income procedures, local and federal requirements, circumstances that would trigger
grant suspensions and terminations,and reversions of assets would be required between the organization and
the City.
13. That a project's funding does not guarantee its continuation in subsequent action plans.
14. Provide written signatory authority from the organization's governing body indicating who can execute
contracts and amendments on its behalf.
Statement of Applicant continued on following page.
City of Elgin CDBG Application FY 2011 Application Page 29
15. Agrees to abide by the City of Elgin's Conflict of Interest policy. Items of concern would include staff
members serving on the Board of Directors, staff members' families serving on the Board of Directors, and
other matters that may give the appearance of a conflict of interest.
PENALTY FOR FALSE OR FRAUDULENT STATEMENT
U.S. Code Title 18, Section 1001, provides that a fine of up to $10,000 or imprisonment for
a period not to exceed five years,or both, shall be the penalty for willful misrepresentation and
the making of false, fictitious statements, knowing same to be false.
By signature below,the applicant acknowledges the above in its name on this fifteenth day of December, 2010.
Association for Individual Development
Name of Organization
By: Z� -�.----
(Signature)
President/CEO
(Title)
•
City of Elgin CDBG Application FY 2011 Application Page 30
C. Signature Authorization Form
The Board of Directors of the Association for Individual Development(AID) does hereby
resolve that on Tuesday December 7, 2010, the Board reviewed the application for
Community Development Block Grant Funds (CDBG)to be submitted to the City of
Elgin Community Development Department for funding consideration for the fiscal year
2011 and in a proper motion and vote approved this application for submission.
The Board further certifies that the organization making this application had complied
with all applicable laws and regulations pertaining to the application and is a non-profit
organization, tax-exempt and incorporated in the State of Illinois.
AID hereby proposes to provide the services or project identified in the Scope of Services
in accordance with this application for CDBG funds. If this application is approved and
this organization receives CDBG funding from the City of Elgin, this organization agrees
to adhere to all relevant Federal, State and local regulations and other assurances as
required by the City. Furthermore, as the duly authorized representative of the
organization, I certify that the organization is fully capable of fulfilling its obligation
under this application as stated herein.
I further certify that this application and the information contained herein are true, correct
and complete.
I also authorize the following person to have signatory authority regarding this grant:
/ GEO
Name Title
kESIA-6Air/66-0
Name Title
c:ttis
President/Board of Directo
I zr %/ ru
Date
Conflict of Interest
The standards in OMB Circular A-110, Subpart C, provide that no employee, officer, or agent shall participate in
the selection, award, or administration of a contract supported by Federal funds if a real or apparent conflict of
interest would be involved. Such a conflict would arise when an employee, officer, or agent, any member of his or
her immediate family, his or her partner, or an organization which employs or is about to employ any of the
parties indicated herein, has a financial or other interest in the firm selected for an award.
The CDBG regulations at 24 CFR 570.611 and HOME regulations at 24 CFR 92.356 provide that no person who is an
employee, agent, consultant, officer, or elected official or appointed official of the recipient or subrecipient that
are receiving CDBG or HOME funds and (1) who exercises or has exercised any functions or responsibilities with
respect to activities assisted with CDBG funds; or (2) who is in a position to participate in a decision-making
process or gain inside information with regard to these activities, may obtain a financial interest from a CDBG-
assisted or HOME-assisted activity, or have any interest in any contract, subcontract, or agreement with respect
thereto, or the proceeds thereunder, either for themselves or those with whom they have family or business ties,
during their tenure or for one (1)year thereafter.
A disclosure of the nature of any perceived or actual conflict must be made prior to the execution of agreements
utilizing CDBG or HOME.
IF NO CONFLICT EXISTS, COMPLETE THE FOLLOWING:
I certify that no conflict of interest exists between the City of Elgin and (name of organization)the
Association for Individual Development.
I certify that no conflict of interest exists between the subcontractors of and (name of organization)
Association for Individual Development.
IF A POTENTIAL CONFLICT EXISTS, COMPLETE THE FOLLOWING:
I certify that a potential conflict of interest may exist between the City of Elgin and (name of organization)
I certify that a potential conflict of interest may exist between (name of subcontractor)
and (name of organization)
Describe the nature of the conflict of interest below. Identify the individual, employment and the conflict or
potential conflict, and their affiliation with your organization.
Signature of Authorized Agency Official Date
12/15/2010
Lynn O'Shea, President/CEO
City of Elgin CDBG Application FY 2010 Instructions Page 27
AID BOARD OF DIRECTORS
AGENCY NAME: Association for Individual Development(AID) ADDRESS: 309 W.New Indian Trail Court,Aurora,IL 60506
EXECUTIVE DIRECTOR: Lynn O'Shea PHONE: 630-966-4001 DATE OF NEXT BOARD ELECTION: 6/2011
NAME HOME ADDRESS OCCUPATION&EMPLOYER EXPIRES
Edward Keating 2696 Le Baron Court Vice President 6/2011
(Chairman) Geneva, IL 60134 Harris Trust&Savings Bank,St.Charles '
630-208-6860
Edward.keatinq(7harrisbank.com
Chuck Miles 1015 Westfield Course Caterpillar 6/2012
(Vice President) Geneva,IL 60134
630.232.6926
Miles Charles HCc�cat.com
Walter Dwyer 1210 Clayton Court Vice President 6/2013
(Treasurer) Geneva,IL 60134 IHC Construction,Elgin
630-208-9242
wdwyer@ihcconstruction.com
Toni Vaughan 1885 Alschuler Drive Retired 6/2011
(Secretary) Aurora,IL 60506
630.892.7560
apvaughanecomcast.net
Fred Norris 1028 Crestwood Circle Former Mayor of St.Charles, 6/2011 1
St.Charles,IL 60175 Retired
630.377.0044
Norris4444_ncomcast.net
Mary Trippon 1112 Foxridge Lane Surgical Oncology Nurse Clinician 6/2011
Aurora, IL 60502 Univ.of IL Hospital&Clinics,Retired
630.851.3499
MTRIPPON(c�aol.com
Milt Evans 1101 Spring Creek Ct. Retired Art Teacher 6/2013
Elgin,IL 60120 Abbott Middle School,Elgin
847-742-8736
Miltev.2asbco lobat.net
Dr.James Hofer 45 Hillcrest Retired Pediatrician 6/2011
Aurora,IL 60506
630-466-7721
Jhofer136C7,sbc igbal.net
Dr.Clem Mejia 2676 Danford Way Retired Kane County Superintendent 6/2013
Geneva,IL 60134
630.232.7288
clemme'ia•comcast.net
Gretta E.Bieber 16071 Walker Road Attorney 6/2011
Newark,IL 60541 Alschuler,Simantz&Hem,LLC,Aurora
630.553.6807
Biebert6.ashlaw.net
Doris Hillman 1265 Foxcroft Drive Principal,West Aurora School Dist 129 6/2012
Aurora, IL 60506
630.892.5441
dhitlman{a7sd129.orq
Patrick M. Flaherty 920 Hardin Rd Attorney/Partner 6/2012
Aurora,IL 60506 Kinnally Flaherty
630.892.0033
pfla he rtakfkilaw.com
John Potter 130 River Mist Drive President of Advocate Dreyer Medical- 6/2013
Oswego,IL 60543 Retired
630.551.3323
jandspot(&..sbcglobal.net
Lydia Smith 9N986 N. Leland Court I Vice President&Bank Manager-St, I 6/2013
Elgin,IL 60123 Charles Bank&Trust Company
630.377.4178
(smith bank
Board Meeting Dates: First Wednesday in August;October;December;February;April;May(annual meeting);June.
Board Meeting Location: Kane County Education Office,210 S.Sixth Street,Geneva,IL 60134 at 5:30 p.m.
ASSOCIATION FOR INDIVIDUAL DEVELOPMENT
FINANCIAL STATEMENTS AND
INDEPENDENT AUDITOR'S REPORT
For the Year Ended
June 30, 2009
Sil<ich LLP
Certified Public Accountants &Advisors
CONTENTS
Paire(s)
INDEPENDENT AUDITOR'S REPORT 3
FINANCIAL STATEMENTS
Statement of Financial Position 4
Statement of Activities 5
Statement of Functional Expenses 6-7
Statement of Cash Flows 8
Notes to Financial Statements 9-17
Certified Public Accountants & Advisors
e, ei Members of American Institute of
Certified Public Accountants
998 Corporate Boulevard • Aurora, IL 60502
INDEPENDENT AUDITOR'S REPORT
Board of Directors
Association for Individual Development
Aurora, Illinois
We have audited the accompanying statement of financial position of the Association for
Individual Development (AID)as of June 30, 2009, and the related statements of activities,
functional expenses, and cash flows for the year then ended. These financial statements are the
responsibility of AID's management. Our responsibility is to express an opinion on these
financial statements based on our audit. The prior year summarized comparative infourlation has
been derived from AID's 2008 financial statements and, in our report dated October 27,2008, we
expressed an unqualified opinion on those financial statements.
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America. Those standards require that we plan and perform the audit to obtain
reasonable assurance about whether the financial statements are free of material misstatement.
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in
the financial statements. An audit also includes assessing the accounting principles used and
significant estimates made by management, as well as evaluating the overall financial statement
presentation. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the financial statements referred to above present fairly, in all material respects,
the financial position of the Association for Individual Development as of June 30, 2009, and the
changes in its net assets and its cash flows for the year then ended in conformity with accounting
principles generally accepted in the United States of America.
/4-; LC-1
Aurora, Illinois
October 19, 2009
FINANCIAL STATEMENTS
ASSOCIATION FOR INDIVIDUAL DEVELOPMENT
STATEMENT OF FINANCIAL POSITION
June 30, 2009
(With Summarized Financial Information for June 30, 2008)
2009 2008
ASSETS
Cash and cash equivalents $ 556,178 $ 316,969
Accounts receivable less allowances
of$40,000 for 2009 and 2008 1,832,362 1,758,710
Contributions receivable 145,815 430,751
Prepaid expenses and deposits 232,495 163,203
Property and equipment, net 7,185,255 7,052,683
Other assets 15,110 18,660
TOTAL ASSETS $ 9,967,215 $ 9,740,976
LIABILITIES AND NET ASSETS
LIABILITIES •
Accounts payable S 319,849 $ 665,315
Accrued payroll and related liabilities 1,781,365 1,155,898
Other liabilities 148,026 72,960
Notes payable 2,224,133 2,444,542
Total liabilities 4,473,373 4,338,715
NET ASSETS
Unrestricted 2,615,224 1,923,514
Temporarily restricted 2,878,618 3,478,747
Total net assets 5,493,842 5,402,261
TOTAL LIABILITIES AND NET ASSETS $ 9,967,215 $ 9,740,976
See accompanying notes to financial statements.
- 4 -
ASSOCIATION FOR INDIVIDUAL DEVELOPMENT
STATEMENT OF ACTIVITIES
For the Year Ended June 30,2009
(With Summarized Financial Information for the Year Ended June 30,2008)
Temporarily
Unrestricted Restricted 2009 2008
PUBLIC SUPPORT AND REVENUE
Contributions $ 1,247,414 $ 62,300 $ 1,309,714 $ 2,380,658
Grants 5,733,984 - 5,733,984 6,102,952
Service fees 13,828,923 - 13,828,923 13,725,804
Investment income 10 - 10 IS
Gain on sale of capital assets 1,600 - 1,600 1,320
Miscellaneous income 69,693 - 69,693 12,904
Net assets released from restrictions 662,429 (662,429) - -
Total public support and revenue 21,544,053 (600,129) 20,943,924 22,223,656
EXPENSES
Program services
Community Support Services 770,730 - 770,730 499,431
Community Integration and Employment Services 6,992,553 - 6,992,553 7,258,831
Behavioral Health Community Living Services 1,368,200 - 1,368,200 1,285,819
Behavioral Health and Crisis Intervention Services 2,220,550 - 2,220,550 2,394,034
Children's Services 843,397 - 843,397 872,692
Developmental Disability Community Living Services 6,340,012 - 6,340,012 6,621,046
Total program services 18,533,442 - 18,535,442 18,931,853
Administration 2,009,704 - 2,009,704 2,842,225
Fundraising 307,197 - 307,197 239,157
Total expenses 20,852,343 - 20,852,343 22,013,235
CHANGE IN NET ASSETS 691,710 (600,129) 91,581 210,421
NET ASSETS,BEGINNING OF YEAR 1,923,514 3,478,747 5,402,261 5,191,840
NET ASSETS,END OF YEAR $ 2,615,224 $ 2,878,618 $ 5,493,842 $ 5,402 261
•
See accompanying notes to financial statements.
- 5 -
ASSOCIATION FOR INDIVIDUAL DEVELOPMENT
STATEMENT OF FUNCTIONAL EXPENSES
For the Year Ended June 30,2009
(With Summarized Financial Information for the Year Ended June 30,2008)
Behavioral
Community Behavioral I lcaith and Developmental
Community Integration and Health Crisis Disability
Support Employment Community Intervention Children's Community
Services Services Living Services Services Services Living Services
Staff salaries and wages S 531,023 S 3,483,230 S 933,007 S 1,288,347 S 396,449 $ 3,901,581
Staff benefits 111,829 1,026,240 244,824 230,328 133,944 847,923
Staff payroll taxes 39,696 258,516 68,468 157,928 30,709 300,291
Client salaries and taxes - 273,880 - - -
Operating supplies 2,436 168,145 11,327 27,920 16,164 279,202
Conferences and meetings 1,092 10,071 2,885 3,050 5,293 6,640
Travel costs 9,881 220,366 8,717 15,067 14,320 79,888
Facility rental 2,621 483,285 11,191 4,167 20,677 131,356
Utilities and telephone 14,737 311,986 6,784 43,490 18,315 163,731
Repairs and maintenance 9,940 239,013 2,574 50,049 20,693 189,020
Property and liability insurance 2,900 14,911 3,094 3,470 (70) 6,708
Interest expense 7,908 35,856 5,312 17,439 8,695 29,953
Consultants 1.597 6,202 4,395 206,923 848 4,862
Professional fees 7,019 39,739 16,972 13,796 33,735 28,666
Inter-program services - - - - - -
Contract services - - - - 106,120 -
Postage and freight 1,277 7,281 2,539 1,657 1,231 5,088
Printing and advertising 456 5,777 1,018 3,377 7,928 5,883
Vehicle expense 2,692 93,369 10,469 8,097 1,542 111,142
Equipment expenses 1,019 21,109 990 9.643 1,971 5,490
Bad debt expense - - - - -
Contributions to Community Foundation
of the Fox River Valley - - - - -
Other expenses 7,310 89,540 20,331 15,114 5,568 96,641
Total before depreciation 755,433 6,788,516 1.354,897 2,099,862 824,132 6,194,065
Depreciation 15,297 204,037 13,303 120,688 19,265 145,947
TOTAL FUNCTIONAL EXPENSES $ 770,730 S 6,992,553 S 1,368.200 $ 2,220.550 S 843,397 S 6,340,012
(This statement is continued on the following page.)
-6-
ASSOCIATION FOR INDIVIDUAL DEVELOPMENT
STATEMENT OF FUNCTIONAL EXPENSES(Continued)
For the Year Ended June 30,2009
(With Summarized Financial Information for the Year Ended June 30,2008)
Total Program Support Services Totals
Services Administration Fundraising 2009 2008
Staff salaries and wages S 10,533,637 $ 915,431 S 106,012 S 11,555,080 S 11,822,337
Staff benefits 2,595,088 274,629 23,208 2,892,925 2,621,423
Staff payroll taxes 855,608 70,030 9,664 935,302 870,256
Client salaries and taxes 273,880 - - 273,880 581,133
Operating supplies 505,194 21,490 1,082 527,766 661,288
Conferences and meetings 29,031 9,550 304 38,885 31,977
Travel costs 348,239 19,888 4,522 372,649 192,037
Facility rental 653,297 15,236 192 668,725 692,589
Utilities and telephone 559,043 36,935 3,705 599,683 639,799
Repairs and maintenance 511,289 34,503 3,717 549,509 606,867
Property and liability insurance 31,013 46,228 (13) 77,228 79,030
Interest expense 105,163 37,610 1,660 144,433 222,659
Consultants 224,827 77,764 155 302,746 190,813
Professional fees 139,927 59,447 1,277 200,651 291,678
Inter-program services - - - - 210,118
Contract services 106,120 - - 106,120 120,194
Postage and freight 19,073 6,950 2,019 28,042 43,539
Printing and advertising 24,439 6,948 16,330 47,717 57,525
Vehicle expense 227,311 34,742 295 262,348 329,745
Equipment expenses 40,222 14,964 177 55,363 123,795
Bad debt expense - 140,460 - 140,460 283,854
Contributions to Community Foundation -
of the Fox River Valley - 69,045 - 69,045 695,371
Other expenses 234.504 98,340 129.617 462,461 102,266
Total before depreciation 18_016,905 1,990,190 303,923 20,311,018 21,470.293
Depreciation 518,537 19,514 3,274 541,325 542,942
TOTAL FUNCTIONAL EXPENSES S 18535,442 5 2,009,704 _S 307,197 5 20,852,343 $ 22,013,235
See accompanying notes to financial statements.
- 7 -
ASSOCIATION FOR INDIVIDUAL DEVELOPMENT
STATEMENT OF CASH FLOWS
For the Year Ended June 30,2009
(With Summarized Financial Information for the Year Ended June 30,2008)
2009 2008
CASH FLOWS FROM OPERATING ACTIVITIES
Change in net assets S 91,581 $ 210,421
Adjustments to reconcile change in net assets
to cash from operating activities
Gain on sale of capital assets (1,600) (1,320)
Depreciation 541,325 542,942
Contributions of property received (410,000) -
(Increase)decrease in
Accounts receivable (73,652) 855,111
Contributions receivable 284,936 (339,397)
Prepaid expenses and other assets (65,742) 58,409
Increase(decrease)in
Accounts payable (345,466) (22,415)
Accrued payroll and related liabilities 625,467 (46,107)
Other liabilities 75,066 I6,804
Total adjustments 630,334 1.064,027
Net cash from operating activities 721,915 1,274,448
CASH FLOWS FROM INVESTING ACTIVITIES
Purchase of property and equipment (263,897) (374,154)
Proceeds from the sale of property and equipment 1,600 1,320
Net cash from investing activities (262,297) (372,834)
CASH FLOWS FROM FINANCING ACTIVITIES
Proceeds from long-term debt - 2,419,157
Borrowings on line of credit 3,200,000 10,805,712
Repayments on line of credit (3,200,000) (12,705,712)
Principal payments on long-term debt (220,409) (1,328,990)
Net cash from financing activities (220,409)
NET INCREASE IN
CASH AND CASH EQUIVALENTS 239,209 91,781
CASH AND CASH EQUIVALENTS,BEGINNING OF YEAR 316,969 225,188
CASH AND CASH EQUIVALENTS,END OF YEAR S 556,178 $ 316,969
See accompanying notes to financial statements.
- 8 -
ASSOCIATION FOR INDIVIDUAL DEVELOPMENT
NOTES TO FINANCIAL STATEMENTS
June 30,2009
1. NATURE OF ACTIVITIES
The Association for Individual Development(AID)is an Illinois non-profit corporation
organized in 1961. AID's mission is to empower individuals with disabilities, mental
illness, and special needs to achieve independence and community inclusion. Services
provided by AID in furtherance of its mission include education, training, therapy, and
support in a variety of vocational, employment, therapeutic, and community living settings.
Children and adults with disabilities residing in Kane and Kendall Counties, and portions
of DuPage, suburban Cook, and DeKalb Counties are the primary beneficiaries of AID's
services. A significant portion of AID's revenue is provided by state human service
agencies.
2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Cash and Cash Equivalents
AID considers highly liquid investments with a maturity of less than three months when
purchased to be cash equivalents.
Allowance for Doubtful Accounts
Accounts receivable consist of amounts owed to AID primarily for program services.
Accounts receivable are stated at the amount management expects to collect from
outstanding balances. AID provides for probable uncollectible amounts through an
allowance for doubtful accounts based on its assessment of the current status of individual
accounts. Balances that are still outstanding after management has used reasonable
collection efforts are written off.
Fair Value Measurements
AID adopted Statement of Financial Accounting Standards No. 157, Fair Value
Measurement, (SFAS No. 157) as of July 1, 2008, and there was no material impact to the
financial statements. SFAS No. 157 currently applies to all financial assets and liabilities
and for nonfinancial assets and liabilities recognized or disclosed at fair value on a
recurring basis. In February 2008, the Financial Accounting Standards Board (FASB)
issued FASB Staff Position SFAS No. 157,2,Effective Date of FASB Statement No. 157,
which defers the application date of the provisions of SFAS No. 157 for all nonfinancial
assets and liabilities until the beginning of fiscal 2010, except for items that are recognized
or disclosed at fair value in the financial statements on a recurring basis.
-9
ASSOCIATION FOR INDIVIDUAL DEVELOPMENT
NOTES TO FINANCIAL STATEMENTS (Continued)
2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Fair Value Measurements(Continued)
SFAS No. 157 requires disclosures that establish a framework for measuring fair value in
generally accepted accounting principles, and expands disclosures about fair value
measurements. SFAS No. 157 is intended to enable the readers of financial statements to
assess the inputs used to develop those measurements by establishing a hierarchy for
ranking the quality and reliability of the information used to determine fair values. SFAS
No. 157 requires the assets and liabilities carried at fair value be classified and disclosed in
one of the following categories:
Level 1; Quoted market prices in active markets for identical assets or Iiabilities,
Level 2: Observable market based inputs or unobservable inputs that are
corroborated by market data.
Level 3: Unobservable inputs that are not corroborated by market data.
AID did not have any non-financial assets recorded at fair value on a recurring basis at
June 30, 2009.
Property and Equipment
Property and equipment are recorded at cost or estimated fair value, if donated.
Maintenance, repairs, and renewals which neither materially add to the value of the
property nor appreciably prolong its life are charged to expense as incurred. Gains or
losses on dispositions of property and equipment are included in income. Depreciation is
computed under the straight-line method over the estimated useful lives of the assets.
Building and improvements 15-40 Years
Equipment, furniture, and fixtures 3-12 Years
Vehicles 3-5 Years
Fixed assets acquired by AID are considered to be owned by AID. However, federal
funding sources maintain an interest in property purchased with certain grant monies as
well as the right to determine the use of any proceeds from the sale of these assets, as
further described in Note 4.
Contributed Services
Unpaid volunteers have made contributions of their time to develop and administer AID's
programs. No amounts have been reflected in the financial statements for those services
since they do not meet the criteria for recognition under accounting principles generally
accepted in the United States of America.
- 10 -
ASSOCIATION FOR INDIVIDUAL DEVELOPMENT
NOTES TO FINANCIAL STATEMENTS (Continued)
2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Expense Allocation
Expenses benefiting more than one program are allocated as follows:
• Wages-by program served.
• Employee benefits and related taxes - based on a percentage of the wage
allocation.
• Utilities - by square footage of the area.
• Rent -by square footage of the area of the specific program.
• All other expenditures-by specified purpose of the purchase.
Use of Estimates
The preparation of financial statements in conformity with accounting principles generally
accepted in the United States of America requires management to make estimates and
assumptions that affect the reported amounts of assets and liabilities and disclosure of
contingent assets and Iiabilities at the date of the financial statements and the reported
amounts of revenues and expenses during the reporting period. Actual results could differ
from those estimates and the differences could be material to these financial statements.
Net Assets
AID classifies net assets as unrestricted, temporarily restricted, or permanently restricted.
Unrestricted net assets of AID are neither permanently restricted nor temporarily restricted
by donor-imposed stipulations. Donor restricted contributions whose restrictions are met
in the same reporting periods are reported as unrestricted support
Temporarily restricted net assets of AID result(a) from contributions and other inflows of
assets whose use by AID is limited by donor-imposed stipulations that either expire by
passage of time or can be fulfilled and removed by actions of AID pursuant to those
stipulations, (b) from other asset enhancements and diminishments subject to the same
kinds of stipulations, and (c) from reclassifications to (or from) other classes of net assets
as a consequence of donor-imposed stipulations, their expiration by passage of time, or
their fulfillment and removal by actions of AID pursuant to those stipulations.
Permanently restricted net assets of AID result(a) from contributions and other inflows of
assets whose use by AID is limited by donor-imposed stipulations that neither expire by
passage of time nor can be fulfilled or otherwise removed by actions of AID, (b) from other
asset enhancements and diminishments subject to the same kinds of stipulations, and (c)
from reclassifications from (or to) other classes of net assets as a consequence of donor-
imposed stipulations.
- 11 -
ASSOCIATION FOR INDIVIDUAL DEVELOPMENT
NOTES TO FINANCIAL STATEMENTS (Continued)
3. PRIOR YEAR INFORMATION
The financial statements include certain prior year summarized comparative information in
total but not by net asset class. Such information does not include sufficient detail to
constitute a presentation in conformity with accounting principles generally accepted in the
United States of America. Accordingly, such information should be read in conjunction
with AID's financial statements for the year ended June 30, 2008, from which the
summarized information was derived.
4. CONTRIBUTIONS RECEIVABLE
The following summarizes promises to give for the year ended June 30, 2009:
Victim's Services $ 47,500
Community Development Block Grants 98,315
TOTAL $ 145,815
Based upon collection activity, management has determined no allowance for uncollectible
promises to give is necessary.
5. PROPERTY AND EQUIPMENT
The components of property and equipment at June 30, 2009 are as follows:
Land $ 1,191,320
Buildings 7,211,144
Leasehold improvements 545,859
Equipment 2,858,487
Furniture and fixtures 456,039
Vehicles 1,201,316
Total cost 13,464,165
Less accumulated depreciation (6,278,910)
NET PROPERTY AND EQUIPMENT $ 7,185,255
AID's facility in Elgin, Illinois was acquired with funds from the U.S. Department of
Health and Human Services (DHHS). The grant agreement provides that real property
acquired with DHHS grant support may not be conveyed, transferred, assigned, mortgaged,
or in any other manner encumbered, except as expressly authorized in writing by the
DHHS. Further, the federal government maintains an interest in the real property in
perpetuity. Federal interest in the property is not subordinated to those of non-federal
parties and may not be subordinated without a compensating financial benefit to the federal
government. The amount of federal funds used to acquire the property amounted to
$3,149,311, less federal portion of accumulated depreciation of$332,993 at June 30, 2009.
- 12 -
ASSOCIATION FOR INDIVIDUAL DEVELOPMENT
NOTES TO FINANCIAL STATEMENTS (Continued)
5. PROPERTY AND EQUIPMENT(Continued)
As further discussed in Note 7, AID received a$410,000 forgivable mortgage to purchase a
residential facility in Geneva, Illinois. The home was purchased on July 21,2008, and is
currently under renovation to accommodate use as a group home for five individuals with
disabilities. Accordingly, no provision for depreciation was taken on this property during
the year ended June 30, 2009.
6. LINE OF CREDIT
AID currently has $3,000,000 available on a line of credit with a local bank. The interest
rate on the line of credit is the prime rate minus 0.50% (the prime rate was 3.25% at
June 30, 2008). As of June 30, 2009, the balance was $0. Substantially all of the assets of
AID are collateralized by the Iine of credit, the federal interest in facility described in
Note 5, and notes payable as described in Note 7. The line of credit agreement expired on
July 19, 2009, and it was extended through July 19, 2010. The terms of the new agreement
call for interest payable at 1.00%plus the greater of the prime rate or LIBOR plus 1.00%.
7. NOTES PAYABLE
Notes payable are comprised of following:
Mortgage payable to Harris N.A., dated June 23, 2008, with interest
payable at 5.75%. The note is secured by a first mortgage lien on eleven
properties, including land and buildings. The monthly payment including
interest is $18,368,with a final payment due June 30, 2015. $ 2,027,656
Note payable to Illinois State Council K of C Charities, Inc., dated
November 21, 2007, with no interest. The note is secured by land and a
building. The monthly payment is $2,381, with a final payment due
January 10, 2015. 154,762
Note payable to DaimlerChrysler Bank US,dated February 29, 2008, with
no interest. The note is secured by a vehicle. The monthly payment is
$532, with a final payment due March 14,2011. 11,I75
Note payable to DaimlerChrysler Bank US,dated June 28, 2007, with no
interest. The note is secured by a vehicle. The monthly payment is $414,
with a final payment due June 28, 2012. 14,912
Note payable to DaimlerChrysler Bank US,dated June 28, 2007,.with no
interest. The note is secured by a vehicle. The monthly payment is $415,
with a final payment due June 28, 2012. 15,628
TOTAL $ 2,224,133
- 13 -
ASSOCIATION FOR INDIVIDUAL DEVELOPMENT
NOTES TO FINANCIAL STATEMENTS (Continued)
7. NOTES PAYABLE(Continued)
Maturities of notes payable are as follows:
Principal
Years Ending Amount
June 30, Due
2010 $ 146,538
2011 150,941
2012 153,200
2013 149,288
20I4 156,415
Thereafter I,467,75I
TOTAL $ 2,224,133
The mortgage agreement contains a number of restrictive covenants, including a debt
service coverage ratio of at least 1.25:1 during each quarter of the fiscal year. All
restrictive covenants have been complied with at June 30, 2009.
In 2009,the City of Geneva Community Mental Health Board, County of Kane, IIlinois
and the Building and Community Services Division, Development Department, County of
Kane, Illinois made forgivable mortgages to AID in the amount of$410,000 and$50,000,
respectively. Both contain restrictions on property usage that, if violated,would require
AID to repay the entire sum. The loans will be forgiven with the latest date of expiration
being June 30, 2058. The proceeds of the loans were reported as grant revenue during the
year the loan commitment was received.
8. TEMPORARILY RESTRICTED NET ASSETS
Temporarily restricted net assets are available for the following purposes as of June 30,
2009:
U.S. Department of Health and Human Services'
federal interest in the Elgin facility $ 2,816,318
City of Aurora Victim Services 47,500
Other 14,800
TOTAL $ 2,878,618
- 14 -
ASSOCIATION FOR INDIVIDUAL DEVELOPMENT
NOTES TO FINANCIAL STATEMENTS (Continued)
9. OPERATING LEASES
AID conducts the major part of its operations from leased facilities which include factory-
type buildings, warehouses, office space, residential space, and school buildings. Most of
these operating leases contain varying renewal provisions, renewable at the option of AID,
which enables AID to retain use of the facilities in desirable operating areas. In most cases,
management expects that in the normal course of business, leases will be renewed or
replaced by other leases. AID also leases office equipment and various vehicles and other
equipment from time to time.
The following is a schedule of future minimum rental payments over the next five years
required under operating leases that have initial or remaining noncancelable lease terms in
excess of one year as of June 30, 2009:
Years Ending
June 30,
2010 $ 593,698
2011 2,616
2012 1,308
2013 -
2014 -
TOTAL MINIMUM PAYMENTS REQUIRED $ 597,622
Total rent expense for the year ended June 30,2009 was $668,726,
10. IN-KIND DONATIONS OF FACILITIES
AID rents some of its facilities from a local taxing authority which arranged for
construction of facilities from funds generated through a capital campaign. AID has
determined the rent being charged is less than fair market value. Accordingly, AID has
recognized $327,600 as an in-kind donation and rent expense for the year ended June 30,
2009.
11. TAX EXEMPT STATUS
AID has been determined to be exempt from income taxes under Section 501(c)(3) of the
Internal Revenue Code pursuant to a letter dated May 1963. Accordingly, no provision for
income taxes is included in the financial statements.
- 15 -
ASSOCIATION FOR INDIVIDUAL DEVELOPMENT
NOTES TO FINANCIAL STATEMENTS (Continued)
11. TAX EXEMPT STATUS (Continued)
The Financial Accounting Standards Board (FASB) has issued Financial Interpretation
No. 48 (FIN 48),Accounting for Uncertainty in Income Taxes, which clarifies accounting
and disclosure requirements set forth in Statement on Financial Accounting Standards
No. 109,Accounting for Income Taxes. In accordance with FASB Issues Staff Position
FIN 48-3, Effective Date of FASB Interpretation No. -IS for Certain Nonpublic Enterprises,
AID has elected to defer the implementation of FIN 48 until June 30, 2010. Currently,
AID recognizes uncertain tax positions, if applicable, based on management's estimate of
whether it is probable that a liability has been incurred and that amount can be reasonably
estimated.
In view of the AID's tax-exempt status, management does not expect the implementation
of FIN 48 to have a significant impact on the financial statements.
12. EMPLOYEE BENEFITS
AID has a money purchase plan for employees who work at least 1,000 hours per year and
are at Ieast 21 years of age. No portion of the employer contribution is vested until the
employee completes five years of service, at which time 100%of the contribution becomes
vested. Effective January 1, 2009, the plan was amended to allow employees to make
401(k)contributions to the plan.
Prior to January 1, 2009,AID contributed monthly an amount based upon number of years
of service and annual gross salary. Effective January 1, 2009, AID contributes a safe
harbor 3% non-elective contribution. Total employer contributions for the year ended June
30, 2009 were $747,241.
13. AFFILIATED ORGANIZATIONS
AID is affiliated with Aurora Residential Services, Inc., A&E Association, Inc., Kaneco
Association, Kane Homes, and Sherman Apartments. These organizations were formed to
provide handicapped persons with housing facilities and services specifically designed to
meet their physical, social, and psychological needs. The Board of Directors of AID
nominates and approves the board members of these organizations. AID funded the start-
up costs for these organizations and has provided ongoing management services.
Receivables are reflected on the financial statements at June 30, 2009 in the amount of
$50,303 from A&E Association, Inc., $7,692 from Aurora Residential Services, Inc.,
$38,189 from Kaneco Association, $142,011 from Kane Homes, and $88,848 from
Sherman Apartments.
- 16 -
ASSOCIATION FOR INDIVIDUAL DEVELOPMENT
NOTES TO FINANCIAL STATEMENTS (Continued)
14. CASH FLOW INFORMATION
Net cash from operating activities reflects cash payments for interest. No income taxes
were paid during the year. Cash payments for interest for the year ended June 30, 2009 are
as follows:
INTEREST PAID $ 144,430
As further discussed in Note 7, during the year ended June 30, 2009, the City of Geneva
Community Mental Health Board, County of Kane, Illinois contributed a building to AID.
Its fair value on the date of its contribution was $410,000.
15, CONTRIBUTIONS TO COMMUNITY FOUNDATION OF THE FOX RIVER VALLEY
During the year ended June 30, 2009, AID contributed $69,045 to the Community
Foundation of the Fox River Valley(the Foundation). AID has the right to make written
suggestions to the Foundation as to the distribution of the principal or income of the
contributed funds. At the time of the transfer,AID granted variance power to the
Foundation. That power gives the Foundation the right to vary the purpose or use of the
funds, upon thirty days written notice to AID. The Foundation also has the right to
distribute the funds to another not-for-profit organization if AID ceases to exist.
16. SUBSEQUENT EVENTS
Subsequent events are events or transactions that occur after the balance sheet date but
before financial statements are issued or are available to be issued. These events and
transactions either provide additional evidence about conditions that existed at the date of
the balance sheet, including the estimates inherent in the process of preparing financial
statements (that is, recognized subsequent events), or provide evidence about conditions
that did not exist at the date of the balance sheet but arose after that date (that is, non-
recognized subsequent events).
AID has evaluated subsequent events through October 19, 2009, which was the date that
these financial statements were available for issuance, and determined that there were no
significant non-recognized subsequent events through that date.
- 17 -
AID - FY '11 Budget
FY'.1:1:Budget
Revenue
4005 Vocational Development Grant 75/25 $:. -
4oio Special Projects-Respite Grant 145,340:
40151 Client/Family Support Grant 32/68 -
4020 Regular Work Grant
40251 DT 31A 27% 1;075,578
40271 DT 31 U 73% 2,908,044
40301 DD-CILA Residential 60D 5;485,593
4035 DD CRA(POS) 61D 327,149
4050, DD Supported Employment 36U 1.84,714
40521 DD Day Program 38U 5,850
4056 DD One on One Services 53B/R/S 27,500
aoso Home Based Services 55A Sery Fac 160,520
4065 Home Based Services 55D Pers Sup 22,000
4070 DD Behavior Services 56,57,58 (U/G) 82;000'.
40XX: DHS-DQ. . ... . 10,425,2.88
aroo! Consum Crtd Recovery PSR : 54,291
all of Psychiatric Leadership .187;57.6'
4120 Crisis Services :135;568.:
4130 Supported Residential-Lilac 187;344
4140 Supervsed Residential-Indian Trail . 440697
4150j Supervsed Residential-Sherman 125,000
4160 MH Medicaid 1,900,000
4170 MH NON Medicaid 601,911
41XX. DHS-MH 3,632,387
4210, Dept. of Alcohol&Substance Abuse 54,000
4220' DRS Base Plus Performance 155,820
4230 DRS Reg Supported Employment 70,240
4240 DRS Extended Supported Employ. 15,370
Ticket to Work 13;000
4260 PAS _ 35,000
4270 Mental Health Court(Kaneco) 19;500,
4280 Homeless Youth 22,.744
4310 Long Term Care-Resid.for TAC 668,491:`
4320 Long Term Care-DT for TAC 207.437
4325 Long Term Care- DT for Bethesda 27.658
4330 Long Term Care- DT for Zachary 193,934
4356 Victims'Services _ 136.,300
4360 Medicaid-Children Therapy -
4365 Medicaid-Psychiatric Services 5,000
4370 Medicare-Psychiatric Services 10,000
4375 DHS-DFI Title XX 80,580
4380 St. Charles Senior Citizenship 1,500.
42XX/4
3XX: Other Government Revenue 1,716,574
4405 United Way-Aurora (Fox Valley) 52,000
4410 United Way-Elgin 20000
44151 United Way-Metro Chicago 9:292
44201 United Way/CC other 500
Community Chest-Batavia 10.00;:
AID - FY '11 Budget
FY'11 Budget
4430 Community Chest-Geneva 7,975
4435 United Way-Cent Kane Co.St Chas 31,000
4450 708 Grant-Aurora 298,000
4455 708 Grant-Geneva 28,800.
4460 708 Grant- Hanover Township • 4`1,304
4465 708 Grant-St. Charles 67,000'
4470 708 Grant- Kendall County 24,875'
442x. Local:Funding . 58 ,5:42
4505 Auction(gross) 85;000
4510 Membership _ 65,000
4520 Telethon (gross) 90,000
Small Events(gross) 60,000
asxx Special:Events,gross 300,000,
4550 Contributions-Foundation Grants _ -
4555 Contributions-Restricted 163,200
4557 Contributions-Unrestricted 40,000
4560 Contributions-Staff 3,000
4570 Contributions-In-Kind Rent .: 327,500
4575 In-Kind Contributions 100.,000
45801 Bequest and Memorials I 15000.
am( contributions : : . ,70Q
aso5 Client Program fees (rent, priv pay etc.) 1,224,480
4610 Int Cila Client Fees/Payouts (64,000)
4615 Client Fees- Retreat/Camp 4,200
4620 Client Fees-Pool Lessons 26,000
4625 Client Fees-Pool Contracts-Ext. 7,450
4630 Client Fees-Transportation 10,000
4640 Program/Activity Fees 12.;000
4645 CBO Income 60;000
4650 Insurance Payments - 1.;Q00:
_ 4652 3rd Party&Family Co-Pay 41.5000
Hesed House 40,000'
4s6oj Flex actual income 1.,662
4665 Provena Mercy 42,,000::
4670 Family Services of Elgin (SASS) '96,000
47xx Third Party Payments 1,465,792
4810 Elgin Sub-Contract Sales 94,500 •
4820 Aurora Sub-Contract Sales 289,000
aeao Janitorial Sub-Contract 410,000
48XX Subcontract Sales 793,50.0
i
49101 Gain/Loss-Fixed Assets 1,000
4920 Interest Income -
4930 Food Income 28,000.
4940 Vending Income 30,000
AID - FY '11 Budget
FY'11 Budget
4962 Training Reimbursement 65,000
4965 Management Fees(HUD) 70,000'
4970 LINK Income 160.;000
4980 Miscellaneous Income 10;000
49XX 11(Iiscellaenous income = 464,00,0
ow( TOTAL RPVENUE $ j9,930,183
Expenses
5000 Administration and Support $:::: °: 938198::
5010 Program Management 786,488
5015 Professional 4,079,169
Professional L.HUD reiimbursemerit (144,444)
5020i Direct Service 4,374,327
Program Support 862,624
5025 Program Support- HUD reimburse. (40,900)
Accrued Salaries -
al.o EE WARM 14,.8 ..
5100 Group Medical Insurance 1,550,000
5110 Group Dental Insurance _ 85000:
5120 Life&Disability Insurance 150.000
5130 Workers Compensation 280,000'
5140 Retirement 750,000
5150 Staff RCA Tax 831,799'.
- Employee Benefits-HUD reimburse. (61;000)
51so Unemployment Tax 40,000
5170 Tuition Reimbursement 45,000
5180 Employee Assistance Program 15;000
5190 Wellness Initiative 5,000
5195 Pre-Employment Requirements 35,000
6555 Employee Recognition 25,000
EMPLOYEE BENEFITS 3,750,799'
5210 Client Salaries 440,000.
5220 Client FICA _ 33,660
5230 Client-Workers Compensation 30,000.
•C:1, 1t.FgS ziE .( gNEF Tr 014,664
Audiolo y 18,0001
Ps chiatrist Consultants 75,000`
Consultant and Professional Fees 130,000
Nursin Consultants-VNA 448.;000
IT-Consultant 30,000 •
Intern Stipends 38,200
Outside services-Respite 101,000
IT Licenses/Maintenance/Supplies 148,040
Audit Fees _ 50,000
Leal Services 35,000
I t.61$1 LTAN_TS:i&OUTSIDE SERV 673,1240
8530
6005 Household Supplies 39:;000
;AID - FY '11 Budget
j FY'11 Budget
6015l Retreat/Camp Expenses 4,000
60291 Special Event Expenses-Auction 16.,000.
60301 Special Event Expenses-Telethon 25,000
6031, Special Event Exp-Clients' Dinner Dam( 10,500
60321 Special Event Expenses-Small Events 3,400
In-Kind Donations 100,000
60401 Program Materials&Activities 75,000
6045 Sub-contract Commodities/Supplies 40;000
6055 Food Service Cost 20,000
6060 Food Costs 275,000
6065 Coffee/WaterNending Supplies :,35 000
61051 Rent for clients
6110j Utilities for clients 1I,200,:
6115! Medications(co-pays) :5.;500
612o Misc for clients '5,000
5'mow a4$5 T To ottL :Cdv_A S `: ::; • 11;70.o
1
6210 Vehicle Operating Costs 98000
6220 Vehicle Repairs&Maint 75000
6230 Vehicle Insurance 37;000
62401 Vehicle Rental 2,000
62501 Staff Mileage Reimbursement 195,000
6260 Resident Transportation Services 3,000
62701 Trans Services RIDES in KANE 200,000
T AN.SPQ.RTATIiD(1E g EigailSIAMOI
63051 Facilities Rental 646;42:1,.
63101 Utilities-Gas :72,0:00
63151 Utilities-Electric ::2 0;000
6320' Utilities-Water&Sewer 35000'
63301 Supplies-Janitorial 57„0.00.;
63451 Snow Removal 58,000
6350 Refuse Disposal 32.;00.0
6355 Security Services 47;000
6360 Moving & Relocation Expense 10,000-
6365 Bldg&Grnds-Maint 141,000,
6370 Bldg &Grnds-Jan Aid 200,000:
6375 Lawn Maintenance 38,0.00
6380 Property Insurance 24.;000.
6385 Gen/Prof/Umb Ins/D&O/Crime 41,000
6395 Mortgage Interest 106,000
6400 Real Estate Taxes 1,700
6335i Telephone-Cellular 28,000
6451 IT-Supplies 20,000
6340 Telecommunication-Facilities 111,600
6450 IT-Licenses/Maint see row#158 -.
a l toRmaio TECHNQk OOt 149,00
I
65301 Office Supplies . .55;000
65401 Payroll Service Fees , 82:,000
'AID - FY '11 Budget
'FY. 11 Budget,
6545 Postage 20,000.
000:15
65501 Printin9 ,
Su piles,ate 174,OD11
6560
6510 Advertising/Job Recruiting 25;000.
6512 Bank fees 2;000
6515 Conferences/Meetings 15,000
6520. Publications&Subscriptions 14,000
6525 Licenses, ermits, dues, CARF 58,000
6600 Interest Expense-LOC, other loans 25,000
Staff Training 25,000
6610 Bad Debts 40,000
sszo Bequest&Memorials Pass Through 15,000
6630 Miscellaneous Expense 1.5.;:000
6632 Cash over/short
6639 TAC Participation fees 43,000;
IUIISCEL1A1yN ,. . .
277,000
6405 Equipment-Repairs/Maintenance 27,000:
6425E Equipment Rental :6;000.
EQUi.PM,g
33 O;OQ
6430 Planned Capital Depreciation 3;29.9
IT Software-Depreciation 25,840'
IT Hardware-Depreciation 13,980
6435 Depreciation 456,182
6440 Amortization Expense 2,400
4DEPRECIA►TION AIVIO T1Z TIN . ': ;' ; U1,VP
TOTAL EXPENSES: $ 9930 -$3.
NET OPERATIONAL REV/EXP $ OA
JOB DESCRIPTION/COMPETENCY CHECKLIST
A. Job Title: Director of Maintenance, Purchasing, Building Projects &
Transportation
B. Job Classification: Exempt
C. Reports To: Senior VP of Programs and Services for Maintenance,
Transportation & Building Projects
Reports to the CFO/VP for Purchasing
D. Job Summary: Responsible for managing and processing all AID purchases and
assuring that guidelines are followed.
Responsible for overseeing the maintenance of all owned and
leased facilities.
Responsible for management of building projects.
Responsible for overseeing vehicle fleet maintenance and
transportation contracts.
E. Qualifications:
Education: Minimum of a Bachelor's Degree or 8 years of equivalent work
experience.
License/certifications: None
Experience: 5 years of related work experience,
F. Other Requirements:
Physical: Ability to move about in work environment and to visit multiple work
sites. Driving a car is required.
Good physical condition: Ability to lift 50 lbs., bend, walk, and climb
stairs.
Equipment:
• Computer (Microsoft Word, Outlook, Windows 98, Data Entry, E-Mail, Internet)
• Telephone
• Copy Machine
• Video Camera
• Fax Machine .
• Pager
• Calculator
• Shredder
• TDD
• Alarm System
Additional Requirements:
• Position requires flexible hours.
• Position requires the use of the employee's personal automobile, a valid driver's license, and
automobile liability insurance sufficient to meet minimums defined in AID Personnel Policies.
• Position requires strong organizational, analytical, computer, oral and written communication
skills.
G. Mission of agency: Empower individuals with disabilities, mental illness and special needs to
achieve independence and community inclusion.
H. Departmental goal: To assure safe and well maintained working environment at all facilities
and in transportation operations. To promote good fiscal operations through purchasing
process.
I. Job Responsibilities:
Job Responsibilities: Meets Requirement
Essential!Job Responsibilities Yes No
1. Manage and motivate paid and unpaid staff including hiring,
teaching job skills, administrative supervision, encouraging
growth and development, conducting performance appraisals,
acting as a positive role model.
2. Develop and maintain all maintenance contracts with vendors.
3. Develop and maintain relationships with all suppliers
4. Supervise and manage the maintenance staff and the vehicle
inspector.
5. Assure all AID properties are properly maintained with input from
Program Directors.
6. Establish transportation guidelines that will insure the safety and
quality of AID client riders.
7. Insure that all AID vehicles are being properly maintained.
8. Develop and maintain all requirements for monitoring
constructions projects assigned.
9. Strive to meet all deadlines assigned.
10. Keep internal and external entities informed as required.
11. May be required to perform additional position-related tasks.
12. Assure back-up systems are available for building and
transportation emergencies.
Additional Job Responsibilities: Yes,., No
13. Member of Safety, Accessibility and other committee as
assigned.
14. Coordinator of transportation equipment needs, repairs and
awareness of replacement requirements.
15. Function in a Team Model providing team support and group
_ problem solving.
16. Alarm System Coordinator for all facilities.
J. Competencies:
Competencies: Meets Requirement
Job Specific Competencies Yes No
1. Competency in vendor and supplier relations.
2. Competency in supplier communication skills in keeping all
parties abreast of necessary situations.
3. Competency in transportation operations.
4. Competency in fiscal responsibility, especially in area of
purchasing operations.
5. Desire and ability to implement best practices for the client
population served by keeping abreast of current trends in the
field.
Core Competencies •;, Yes No.
1. Customer Focused Service
2. Adapting to Change
3. Accountability and Initiative
4. Striving for Excellence
5. Teamwork
6. Promoting the Organization
Leadership.C.ompe.tencles Yes Al .
1. Change Management
2. Client Advocacy
3. Service Excellence and Execution
4. Developing Human Resources
5. Financial Stewardship
6. Resource Development
Please note that where there are X for yes & no indicates a goal area for future growth.
K. Career Development Opportunities:
Division Director, Vice President, and other upper management position opportunities.
L. Acknowledgement: I acknowledge that I have received a copy of this job description. I
understand the Job Description, and am fully able to meet the job requirements and
responsibilities.
M. Signatures:
Employee Signature: Date:
Employee Name:
Supervisor Signature: Date:
Supervisor Name:
New: 12/92
Revised: 10/09, 4/08, , 3/08, 4/07, 9/06
Source: Programs and Services
ara4zKz94148
SANDY WEG?SAN
RECORDER..
KANE COUNTY, IL
RECORDED ON
SPECIAL WARRANTY DEED 08/12/2005 62:44Pl1
REC FEE: 25.00
RBSPS FEE: 10.00
PAGES: 4
$$oo0t��f 4 L o
This space reserved for Recorder's use only.
THIS INDENTURE, made this day of August, 2005, between BOWES ROAD
DEVELOPMENT LLC, a limited liability company created and existing under and by virtue
of the laws of the State of Illinois and duly authorized to transact business in the State of
Illinois ("Grantor") and ASSOCIATION FOR INDIVIDUAL DEVELOPMENT, an Illinois
not for profit corporation ("Grantee"), whose address is 309 West New Indian Trail Court,
Aurora, Illinois 60506.
WITNESSETH, that Grantor, for and in consideration of the sum of TEN and 00/100
DOLLARS ($10.00) in hand paid by Grantee, the receipt whereof is hereby acknowledged
and, pursuant to authority, by these presents does CONVEY, GRANT, BARGAIN and SELL
unto Grantee, and to Grantee's assigns, FOREVER, all of the following described land situate
in the County of Kane and State of Illinois,known as described as follows, to wit:
SEE EXHIBIT "A"ATTACHED HERETO AND MADE A PART HEREOF
SUBJECT TO: (1) general real estate taxes not due and payable; (2) applicable zoning
and building laws and ordinances; (3) acts done or suffered by Grantee
or anyone claiming by, through or under Grantee; (4) recorded utility
easements, if any; (5) covenants, conditions, restrictions, easements and
agreements of record; (6) Subdivision Plat for Bowes Road Subdivision
recorded in the office of the Kane County Recorder; and (7) Access and
Utility Easement Grant.
Permanent Real Estate Index Numbers: 06-27-430-014-0000; 006-27-277-012-0000; and
06-27-430-013-0000
Chicago Title insurance Company
Address of Real Estate: 1111 Bowes Road, Elgin, Illinois 60123. 1795 West State,Street
Geneva. tL 6ot 34
Together with all and singular the hereditaments and appurtenances thereunto
belonging, in or any way appertaining, and the reversion and reversions, remainder and 1)-S
N:ICLIENTSt1427-39\SaIe Bowes Rd.Prop\SpeciaiWanantyfleed.doc
remainders, rents, issues and profits thereof, and all the estate, right, title, interest, claim or
demand whatsoever, of Grantor, either in law or equity, of, in and to the above-described
premises, with the hereditaments and appurtenances: TO HAVE AND TO HOLD the said
premises as above-described, with the appurtenances, unto Grantee's assigns forever.
And Grantor, for itself and its successors, does covenant, promise and agree, to and
with Grantee and Grantee's assigns, that Grantor has not done or suffered to be done, anything
whereby the premises hereby granted are, or may be, in any manner encumbered or charged,
except as herein recited; and that the said premises against all persons lawfully claiming, or to
claim the same, by, through or under Grantor, Grantor WILL WARRANT AND FOREVER
DEFEND.
IN WITNESS WHEREOF, Grantor has caused its name to be signed to these
presents, the day and year first above written.
BOWES ROAD DEVELOPMENT LLC,
an Illinois limited liability company
By: Missner Opportunity Fund I,L.L.C.,an Illinois
limited liability company
Its Member
By: Missner Group Asset Management
Company, L.L.C., an Illinois limited
liability company
Exempt under provisions of Paragraph Section¢, Its a r
Real Estate Transfer Tax Act.
g/r c 105 b L
Date Buyer,Sell or Rep sentative
f
Title: Manager
CITY;OF ELC N
REAL ESTATE
TRANSFER STAMP
35493
2
N:\CLIENTS1I427-39\Sale Bowes Rd.Prop\SpecialWarrantyDeed.doc
7
STATE OF ILLINOIS )
) SS.
COUNTY OF ( oo _)
I, the undersigned, a Notary Public, in and for said County and State aforesaid DO
HEREBY CERTIFY that o.xrc.. , personally known to be the
Manager of Missner Group Asset-Management Company, L.L.C., the Manager of the
Member of Bowes Road Development LLC, and personally known to me to be the same
person whose name is subscribed to the foregoing instrument, appeared before me this day in
person and acknowledged that as such, he signed and delivered the said instrument, pursuant to
authority given, as his free and voluntary act and as the free and voluntary act and deed of said
Company for the uses and purposes therein set forth.
Given under my hand and official seal this 8 day of August , 2005.
"OFF A ! `. r A L
Nat“r .. lamas N Public
MY C:. -1/2007
Prepared By: Gregory A.Thorpe, Esq.
Kubasiak,Fylstra, Reizen&Rotunno,P.C.
20 South Clark Street
29th Floor
Chicago,Illinois 60603
Mail To: Mark Shea, Esq.
Robert E. Nelson Law Office
30 South Stolp Avenue,Suite 402
Aurora,Illinois 60506
Name and Address of Taxpayer:
Association for Individual Development
1 t I BUR. i 3oR W. tJ AJ ,wolait -rREtiL cr.
Elgus,Ills xu 60123- ,4L AortA, +L. 605o4.
3
N:\CLIENCS\1427-39\Sale Bowes Rd.Prop\SpccialWarrantyDeed.doc
Exhibit A
Legal Description
LOT 1 IN BOWES ROAD SUBDIVISION, A RESUBDIVISION OF A PORTION OF THE FOX BLUF!?
CORPORATE CENTER SUBDIVISION, BEING A SUBDIVISION OF PART OF THE NORTHWEST 1/4
OF SECTION 27, TOWNSHIP 41 NORTH, RANGE 8 EAST O THE THIRD PRINCIPAL MERIDIAN,
ACCORDIN TQ THE PLAT THEREOF RECORDED AUGUST , 2005 AS DOCUMENT NUMBER
2005K , IN BANE COUNTY, ILLINOIS.
•
•
It CLEM-SPIV-39 Sale Bowes Rd.Pmp1SpeciulW a ntyDetd.doc
EXHIBIT B
ASSURANCES
The SUB-RECIPIENT hereby warrants and represents that it will comply with the regulations, policies,
guidelines and requirements with respect to the acceptance and use of CDBG funds in accordance with
the ACT and the City of Elgin policies. Also, the SUB-RECIPIENT certifies with respect to the grant
that:
1. It possesses legal authority to make a grant submission to the CITY and to execute a community
development and housing program;
2. Its governing body has duly adopted or passed as an official act, a resolution, motion or similar
action authorizing the person identified as the official representative of the SUB-RECIPIENT to
execute this Agreement, all understandings and assurances contained herein, and directing the
authorization of the person identified as the official representative of the SUB-RECIPIENT to act
in connection with the execution of this Agreement and to provide such additional information as
may be required.
3. Prior to submission of its application to the City,the SUB-RECIPIENT has:
(A) Met the citizen participation requirements of 570.301(b)and has provided citizens with:
(1) The estimate of the amount of CDBG funds proposed to be used for activities
that will benefit persons of low and moderate income; and
(2) Its plan for minimizing displacement of persons as a result of activities assisted
with CDBG funds and to assist persons actually displaced as a result of such
activities;
(B) Prepared its application in accordance with the policies of the City of Elgin and made the
application available to the public;
4. The grant will be conducted and administered in compliance with:
(A) Title VI of the Civil Rights Act of 1964(Pub. L. 88-352 42 U.S.C. Sec 2000d et seq.) and
implementing regulations issued at 24 CFR Part I;
(B) Title VIII of the Civil Rights Act of 1968 (Pub. L. 90-208), as amended; and that the
SUBGRANTEE will administer all programs and activities related to housing and
community development in a manner to affirmatively further fair housing;
(C) Section 109 of the Housing and Community Development Act of 1974, as amended; and
the regulations issued pursuant hereto;
(D) Section 3 of the Housing and Urban Development Act of 1968,as amended;
(E) Executive Order 11246-Equal Opportunity, as amended by Executive Orders 11375 and
12086,and implementing regulations issued at 41 CFR Chapter 60;
Page 14 of 19
(F) Executive Order 11063-Equal Opportunity in Housing, as amended by Executive Order
12259,and implementing regulations at 24 CFR Part 107;
(G) Section 504 of the Rehabilitation Act of 1973 (Pub. L. 93-112), as amended, and
implementing regulations when published in effect;
(H) The Age Discrimination Act of 1975 (Pub. L. 94-135), as amended, and implementing
regulations when published for effect;
(I) The relocation requirements of Title II and the acquisition requirements of Title III of the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as
amended,and the implementing regulations at 24 CFR Part 42, as required under 24 CFR
570.606;
(J) The labor standards requirements as set forth in 24 CFR Part 570, Subpart K and HUD
regulations issues to implement such requirements;
(K) Executive Order 11988 relating to the evaluation of flood hazards and Executive Order
11738 relating to the prevention,control and abatement of water pollution;
(L) The flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (Pub. L. 93-234);
(M) The Fair Housing Act(42 U.S.C. 3601-20);
5. Its notification, inspection, testing and abatement procedures concerning lead-based paint will
comply with 570.608; and
6. When a grant is in excess of$100,000 it will comply with all applicable standards, orders, or
requirements issued under Section 308 of the Clean Air Act (42 U.S.C. 1857(h), Section 508 of
the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection
Agency regulation (40 CFR Part 15), which prohibit the use under nonexempt Federal contracts,
grants or loans, of facilities included on the EPA list of Violating Facilities. The provision shall
require reporting of violations to the County, HUD, and to the AESOP Assistant Administrator
for Enforcement(EN-329).
•
7. It has developed its application so as to give maximum feasible priority to activities which benefit
low and moderate income families or aid in the prevention or elimination of slums or blight; (the
application may also include activities which the SUB-RECIPIENT certifies are designed to meet
other community development needs having a particular urgency because existing conditions
pose a serious and immediate threat to the health or welfare of the community, and other financial
resources are not available);
8. It is following the current City of Elgin Consolidated Plan which has been approved by HUD
pursuant to 570.306; and
9. It will not attempt to recover any capital costs of public improvements assisted in whole or in part
with funds provided under Section 106 of the ACT or with amount resulting from a guarantee
under Section 108 of the ACT by assessing any amount against properties owned and occupied
by persons of low and moderate income, including any fee charged or assessment made as a
Page 15 of 19
condition of obtaining access to such public improvements, unless: (1) funds received under
Section 106 of the ACT are used to pay the proportion of such fee or assessment that relates to
the capital costs of such public improvements that are financed from revenue sources other than
under Title I of the ACT; or (2) for purposes of assessing any amount against properties owned
and occupied by low and moderate income persons, the SUB-RECIPIENT certifies that it lacks
sufficient funds received under Section 106 of the ACT to comply with the requirements of
subparagraph(1)above.
10. The SUB-RECIPIENT certifies that it will provide a drug-free workplace by:
(A) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of a controlled substance is prohibited in the SUB-
RECIPIENT's workplace and specifying the actions that will be taken against employees
for violation of such prohibition;
(B) Establishing a drug-free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The SUB-RECIPIENT's policy of maintaining a drug-free workplace;
(3) Any available drug counseling,rehabilitation,and employee assistance programs;
and
(4) The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace.
(C) Making it a requirement that each employee to be engaged in the performance of the
grant be given a copy of the statement required by paragraph(A);
(D) Notifying the employee in the statement required by paragraph(A)that, as a condition of
employment under the grant,the employee will:
(1) Abide by the terms of the statement; and
(2) Notify the employer of any criminal drug statute conviction for a violation
occurring in the workplace no later than five days after such conviction;
(E) Notifying the City of Elgin's Community Development Department within ten(10) days
after receiving notice under subparagraph (D)(2) from an employee or otherwise
receiving actual notice of such conviction;
(F) Taking one of the following actions, within 30 days of receiving notice under
subparagraph(D)(2),with respect to any employee who is so convicted:
(1) Taking appropriate personnel action against such an employee, up to and
including termination; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance
or rehabilitation program approved for such purposes by a Federal, State, or local
health,law enforcement,or other appropriate agency;
(G) Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs(A), (B), (C), (D),(E)and(F).
Page 16 of 19
11. It has adopted and is enforcing a policy prohibiting the use of excessive force by law enforcement
agencies within its jurisdiction against any individuals engaged in nonviolent civil rights
demonstrations.
12. In regards to lobbying,the SUB-RECIPIENT certifies:
(A) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
SUB-RECIPIENT, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal, amendment,
or modification of any Federal contract,grant,loan,or cooperative agreement.
(B) If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with the Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure
Form to Report Lobbying," in accordance with its instructions.
(C) The SUB-RECIPIENT shall require that the language of this certification be included in
the award documents for all sub-awards at all tiers (including subcontracts, sub-grants,
and contracts under grants,loans, and cooperative agreements) and that all sub-recipients
shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a
prerequisite for making or entering into this transaction imposed by section 1352,title 31,
U.S. Code. Any person who fails to file the required certification shall be subject to a
civil penalty of not less than$10,000 and not more than$100,000 for each such failure.
Page 17 of 19
EXHIBIT C
EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION
Community Development Block Grant Program
City of Elgin
The undersigned understands and agrees that it is a SUB-RECIPIENT of the Community Development
Block Grant Program of the CITY. The undersigned also agrees there shall be no discrimination against
any employee who is employed in carrying out work from the assistance received from the CITY and
HUD, or against any applicant for such employment,because of race, color,religion, sex, age or national
origin, including but not limited to employment, upgrading, demotion or transfer; recruitment or
recruitment advertising; lay off or termination; rates of pay or other forms of compensation; and selection
for training,including apprenticeship.
The SUB-RECIPIENT further agrees to the following:
(1) It will incorporate or cause to be incorporated into any grant contract, loan, grant insurance or
guarantee involving Federally assisted construction work, or modification thereof, which is paid
for in whole or in part with funds obtained from the Community Development Block Grant
program,the language contained in HUD Equal Employment Opportunity Regulations at 42 CFR
130.15(b), in Executive Order 11246, as amended by Executive Orders 11375 and 12006, and
implementing regulations issued in 41 CFR Chapter 60.
(2) It will be bound by said equal opportunity clause with respect to its own employment practices
when it participates in any Community Development Block Grant Program construction.
(3) It will assist and cooperate actively with the CITY, HUD, and the Secretary of Labor in obtaining
the compliance of contractors and subcontractors with the equal opportunity clause and the rules,
regulations and relevant orders of the Secretary of Labor.
(4) It will furnish the CITY, HUD, and the Secretary of Labor such information as they may require
for the supervision of such compliance, and will otherwise assist the CITY and HUD in the
discharge of primary responsibility for securing compliance.
(5) It will refrain from entering into any contract or contract modification subject to Executive Order
11246 of September 24, 1965, with a contractor debarred from or who has not demonstrated
eligibility for government contracts and federally assisted construction contracts pursuant to the
Executive Order.
(6) It will carry out such sanctions and penalties for violation of the equal opportunity clause as may
be imposed upon contractors and subcontractors by the Secretary of Labor,the CITY or HUD.
(7) In the event that SUB-RECIPIENT fails or refuses to comply with the undertaking,the CITY, or
HUD may take any or all of the following actions: cancel, terminate or suspend, in whole or in
part, this grant, refrain from extending any further assistance to the SUB-RECIPIENT until
satisfactory assurance of future compliance has been received; and refer the case to HUD for
appropriate legal proceedings.
Page 18 of 19
SUB-RECIPIENT: Association for Individual Development, Inc.
1135 Bowes Road,Elgin,Illinois 60123
BY: O6 - ..
Lynn O'Sh ,Executive Director
DATE: I t
ATTE
Page 19 of 19
El G
THE CITY IN THE SUBURBS"
DATE: December 14, 2012
TO: Sarosh Saher, Senior Planner
FROM: Jennifer Quinton, Deputy City Clerk
SUBJECT: Resolution No. 12-175 Adopted at the December 5, 2012, Council Meeting
Enclosed you will find the agreement listed below. Please distribute this agreement to the other
party and keep a copy for your records if you wish. If you have any questions please feel free to
contact our office 847-931-5660 and we will do our best to assist you. Thank you.
• Community Development Block Grant Sub-Recipient Agreement with
Association for Individual Development, Inc.
Ja
REPORT TO MAYOR & MEMBERS OF CITY COUNCIL E LG I N
THE CITY IN THE SUBURBS`
AGENDA ITEM: B
MEETING DATE: November 14, 2012
ITEM:
Sub-Recipient Agreement with Association for Individual Development for 2011-2012 Commu-
nity Development Block Grant
($53,935)
OBJECTIVE:
Provide federal grant funding for an Elgin-based not-for-profit organization providing services
to individuals who have developmental, physical and/or mental disabilities and those in need of
behavioral health services.
RECOMMENDATION:
Approve the Program Year 2011-2012 Community Development Block Grant Sub-Recipient
Agreement with the Association for Individual Development of Elgin in the amount of $53,936
to upgrade and renovate the agency's vocational development facility by replacing the existing
outdated windows, siding and roof with new energy efficient materials.
BACKGROUND
In May 2011, city council allocated just over $374,000 in Community Development Block Grant
(CDBG) funds to seven projects. CDBG funds come from the federal government, which uses a
population and community need-based formula to distribute money to local communities to
provide assistance to low and moderate income persons. The city has participated in the CDBG
program since 1975, receiving over$26 million in financial assistance since that time.
Founded in 1969, the Association for Individual Development (AID), a not-for-profit organiza-
tion, is dedicated to empowering and enriching the lives of individuals with diverse develop-
mental disabilities, physical and/or mental illness and those who have suffered a trauma to
achieve independence and community inclusion. AID is providing services to individuals in Kane,
Kendall, DeKalb, DuPage, suburban Cook and Will Counties. All clients have access to vital, life
enriching services through early intervention, developmental therapy, respite care, permanent,
affordable housing, developmental and vocational training, job placement and on-the-job
coaching.
The organization provides services for more than 5,100 individuals and operates more than 20
programs. AID also has over 30 group homes in the counties that it serves, plus 37 individuals
who live independently in the Elgin area. AID coordinates its services with its other primary
partners in the area including Community Crisis Center, Ecker Center for Mental Health, PADS
of Elgin and Family Services Association of Greater Elgin Area.
AID requested and was awarded CDBG funds in 2001, 2005, 2006, 2008 and 2009. The organiza-
tion has complied with all federal requirements of the CDBG Grant Program and the city's sub-
recipient agreements for the previous years.
Each year,the projects selected by city council are incorporated into an action plan, which must
be approved by the Department of Housing and Urban Development (HUD). Staff submitted the
city's 2011-2012 Action Plan in April 2011 (see Attachment A for a copy of the executive sum-
mary of the plan). To acknowledge a 16.5 percent reduction in the federal allocation, the city
submitted an amended 2011-2012 Annual Action Plan to HUD on June 29, 2012 (see Attach-
ment B for a copy of the letter to HUD). The amendment was approved on August 21, 2012 (see
Attachment C for a copy of the letter from HUD).
Each applicant must sign an agreement with the city which outlines the applicant's obligations
as a recipient of federal funds. This agreement with AID is one of the seven agreements for the
2011-2012 CDBG program year (see Attachment D for a copy of AID's agreement).
OPERATIONAL ANALYSIS
AID will use this $53,936 to make upgrades and renovate the agency's vocational development
facility, located at 695 South State Street in Elgin, by replacing the existing outdated windows,
siding and roof with new energy efficient materials.
INTERESTED PERSONS CONTACTED
AID was consulted during the creation of the sub-recipient agreement.
FINANCIAL ANALYSIS
The overall cost of the project is $61,279. The city's contribution to the project is limited to the
$53,935 CDBG grant allocation. AID is funding the remaining cost of the project through other
fundraising efforts.
BUDGET IMPACT
FUND(S) ACCOUNT(S) PROJECT#(S) AMOUNT AMOUNT
BUDGETED AVAILABLE
CDBG 230-0000-791.93-36 154751 $53,935 $53,935
LEGAL IMPACT
None.
ALTERNATIVES
The city council may choose not to approve the sub-recipient agreement with AID and reallo-
cate the funds to another project.
NEXT STEPS
1. Execute a sub-recipient agreement with AID.
2. Monitor the bidding and construction process.
3. Process payment as approved by the agreement.
4. Complete review and monitoring of the sub-recipient's clientele file prior to closing out
the project to ensure compliance with the national objectives of the program that re-
quires service to low- to moderate-income persons.
5. Request and review quarterly reports from the sub-recipient.
6. Submit annual reports to HUD on the sub-recipient's activities.
7. Prepare sub-recipient files for on-site monitoring by HUD prior to closing out the pro-
ject.
Originators: Denise Momodu, Associate Planner
Sarosh Saher, Senior Planner
Marc Mylott, Community Development Director
Final Review: Colleen Lavery, Chief Financial Officer
William A. Cogley, Corporation Counsel/Chief Development Officer
Richard G. Kozal, Assistant City Manager/Chief Operating Officer
Sean R. Stegall, City Manager
ATTACHMENTS
A. Executive Summary of the 2011-2012 CDBG Action Plan
B. Letter to HUD, dated June 29, 2012
C. Letter from HUD, dated August 21, 2012
D. Draft Sub-Recipient Agreement with Attachments
Attachment A
EXECUTIVE SUMMARY
The City of Elgin's 2011-2012 Community Development Block Grant (CDBG) Program will
receive $920,000 to assist Elgin's low- and moderate-income population. These funds will be
used to address Elgin's priorities to rehabilitate affordable and special needs housing, assist
public facilities, support emergency shelter facilities, and support community planning and
capacity-building activities.
On March 23, 2011, the Elgin City Council held the Final Public Hearing and approved nine
projects for the 2011-2012 Annual Action Plan (One Year Use of Funds). These projects assist
the City's low- and moderate-income population, support the ability for individuals and families
to become independent and self-sufficient, and promote the City's anti-poverty strategy.
Additionally, the projects support the City of Elgin's Strategic Goals to promote a safe
community for people, neighborhood vitality, economic growth, quality housing, and efficient
services. The projects and budgets are as follows:
1. Residential Rehabilitation Grant Program - $470,955
2. CDBG Grant Administration-$75,000
3. Northern Illinois Food Bank- $75,000
4. Senior Services Associates- $42,500
5. PADS of Elgin-$50,000
6. Association for Individual Development- $53,935
7. Community Crisis Center- $42,850
8. Well Child Center- $64,700
9. Wayside Cross Ministries-$45,060
As specified by the Outcome Performance Measurement System required by the U.S.
Department of Housing and Urban Development, Office of Community Planning and
Development, each project is assigned an objective that describes the project purpose and the
primary outcome that results from the project. Table 1 on the following page summarizes the
goals of each activity selected for 2011 CDBG funding.
The selected projects are consistent with the Kane County/City of Elgin Consortium 2010-2014
Housing and Community Development Consolidated Plan. Four of the five plan priorities -
Housing, Public Facilities, Homelessness and Planning and Capacity Building - will be pursued
with 2011 CDBG Program funds. More specifically:
Priority 1: Housing
Preserve existing units throughout the area served by the Consortium.
• Residential Rehabilitation Grant Program-$470,955
1
TABLE 1: PROJECT PERFORMANCE MEASURES AND OUTCOMES
Consolidated
Activity Funding Performance Elgin's Strategic Plan
Allocation Measure' Goal Priority
Residential Rehabilitation $470,955 DH-3 Quality Housing Housing
Grant Program
CDBG Grant Administration $75,000 EO-3 Efficient Services Public Service
Northern Illinois Food Bank $75,000 SL-1 Economic Growth Public Facility
Senior Services Associates $42,500 SL-1 Alive Downtown Public Facility
PADS of Elgin $50,000 DH-1 Safe Community Homelessness
Association for Individual $53,935 SL-3 Neighborhood Public Facility
Development Vitality
Community Crisis Center $42,850 DH-1 Quality Housing Public Facility
Well Child Center $64,700 SL-1 Safe Community Public Facility
Wayside Cross Ministries $45,060 DH-1 Safe Community Homelessness
Total CDBG Funds $920,000
Suitable Living Environment(SL), Decent Housing(DH),or Economic Opportunity(EO)and the primary outcome
that will result from the project[Availability/Accessibility(1),Affordability(2), or Sustainability(3)].
Priority 2: Infrastructure
Provide gap financing for critical infrastructure projects.
• No new CDBG activities are proposed during the 2011-2012 program year.
• City funds will be used for infrastructure projects.
Priority 3: Public Facilities and Public Services
Support the construction, rehabilitation, and improvement of public facilities from which
human services are provided. Occasionally support public services operated from public
facilities when funds have not been designated for capital improvements to those facilities.
• Northern Illinois Food Bank- $75,000 (public facility improvement)
• Community Crisis Center-$42,850 (public facility improvement)
• Senior Services Associates- $42,500 (public facility improvement)
• Association for Individual Development-$53,935 (public facility improvement)
• Well Child Center-$64,700 (public facility improvement)
Priority 4: Homelessness
Increase the availability of both emergency shelter and transitional housing services and
facilities. Support the Kane County Continuum of Care in its efforts.
2
• PADS of Elgin -$50,000
• Wayside Cross Ministries- $45,060
Priority 5: Planning and Capacity Building
Support community planning activities that effectively use and leverage resources.
• CDBG Grant Administration - $75,000
In addition to undertaking 2011-2012 CDBG projects, Elgin will be pursuing the completion of
several carryover projects in the upcoming program year.
The City of Elgin has been working effectively with sub-recipients to complete outstanding
projects. All following projects are currently underway or nearing completion:
• Housing Authority of Elgin Elevator Renovation Project has recently submitted for final
payout and the paperwork is being processed.
• The Ecker Center Elevator Renovation Project has recently submitted for final payout
and the paperwork is being processed.
• The Community Crisis Center Tuckpointing Project is currently in the bid stage.
Construction is set to begin May 1, 2011. The grant of $40,000 should be completely
drawn down and all funds expended by October 31, 2011.
• Association for Individual Development Group Homes Project is currently in bid stage.
Construction is set to begin May 1, 2011. The grant of$39,243 should be completed this
fall with all funds expended by December 1, 2011.
• The Community Crisis Center Interior Remodel Project is currently waiting for the
agreements to be approved by the city council. Bidding will commence in April, 2011.
Construction should begin this fall. The grant of $36,850 should be completed towards
the end of the year with all funds expended by January 2012.
• Ecker Center Retaining Wall Project is currently waiting for the agreements to be
approved by the city council. Bidding will commence in April, 2011. Construction should
begin this fall. The grant of $30,838 should be completed towards the end of the year
with all funds expended by January 2012.
• The YWCA Roof Replacement Project is 85 percent drawn down. The contractor is
waiting for the weather to clear before completing the final phase, adding a white
coating to improve energy efficiency. The work is expected to be completed this spring.
The final payment of$8,550 will be expended by May 2011.
• NHS of the Fox Valley Foreclosure Prevention Counseling Project has recently submitted
for final payout and the paperwork is being processed.
• City of Elgin expended approximately$383,225 in 2009 for the Residential Rehabilitation
Grant Program, funding the rehabilitation of residential properties within its jurisdiction.
This money helped 46 homeowners rehabilitate their existing homes. In 2010, the City
of Elgin expended approximately $844,618 for the rehabilitation of residential
properties within its jurisdiction. This money helped 102 homeowners rehabilitate their
3
existing homes. The City of Elgin continues to assist homeowners from the following
program years: from 2009, two single-family projects have encumbered funds and are
waiting for spring to complete the work; from 2010, approximately $241,000 in funds
remain to be allocated toward single-family, emergency repair, and handicap
accessibility projects. Staff has recently completed a second round of applications to
secure eligible property owners for this remaining amount.
The following are a list of projects carried over from previous years that were drawn down or
completed during the 2010-2011 program year:
• Consolidated Plan Update - $9,975
• Northern Illinois Food Bank New Facility Construction- $50,000
• YWCA Roof Replacement Phase I -$46,850
• Housing Authority of Elgin Elevator Renovation Project- $840
• PADS Emergency Shelter Project- $50,000.
4
1
Attachment B
II� ► Mayor
David J.Kaptain
City Council
E [_( i ri
Richard Dunne
Robert Gilliam
Anna C.Moeller
•
THE CITY IN THE SUBURBS Tish S.Powell
John Prigge
F.John Steffen
City Manager
Sean R.Stegall
June 29,2012
Mr. Ray E. Willis
CPD Director
U.S. Department of Housing and Urban Development
Community Planning and Development
77 West Jackson Blvd.
Chicago, IL 60604-3507
Subject: Substantial Amendment—Annual Action Plan
Fiscal Year 2011-2012
City of Elgin,IL
Dear Mr. Willis:
The City of Elgin is requesting an amendment to its 2011-2012 Annual Action Plan. The city
received $769,123.00 in program funds from the U.S. Department of Housing and Urban
Development(HUD),for the 2011-2012 CDBG program year, which amounted to a 16.5 percent.
reduction from the initial program estimate. The reduction in funds requires that the annual
action plan be amended.
The amendment to the annual action plan requires the city to notify the public of a 30-day review
period to provide an opportunity to comment on the amended plan. The 30-day public review
and comment period for the proposed amendment to the 2011-2012 Community Development
Block Grant Program began on March 28, 2012 and ended on April 26, 2012. The city did not
receive any comments on the revised annual action plan during the 30-day public comment
period.
To accommodate the reduction in program funds, the following approved project has been
amended:
Project Name: Residential Rehabilitation Grant Program
Project Description: Provide grants for the rehabilitation of housing owned and/or occupied by
low-and moderate-income families.
Proposed Amendment: Amend the 2011-2012 Annual Action Plan to authorize the CDBG
allocation for the Residential Rehabilitation Program provided under the Community
Development Block Grant. The funds will provide grants to assist low and moderate income
home owners city-wide to rehabilitation the exterior of their homes.
Submitting Agency: City of Elgin's Community Development Department
Mr.Ray E.Willis page 2
June 29,2012
Location: City-wide activity
Previous Funding Amount: $470,955
Amended Funding Amount: $320,078
If your staff has any questions or need additional information, please have them contact Sarosh
Saher,Senior Planner at(847) 931-5943.
Sincerely,
S R. Stegall
City Manager
Attachment: Public Notice to amend the 2011-2012 Annual Action Plan
PAGE 4 ski-ethos non agg,ui, tirra4eut1Y,M3eratett31r •
anal .
FONA donates to Administer Justice Have fun at dinner/dance
saw;whh so.«mea open bar,DE. dancing.and
St Edward Central Cello- both silent and Ave auctions.
• Sauna 1,..Wo.rnf oat I!it,J'1��'aLtdal'sas1i� �fstag �,��p�' f Gc High Scheid in N.h,•br will Tins year's honorary chair- '
On Feb 1S, FONA Tntmatbmel .Imraml !mid
W .W U . ball is 23ed annual Tidal is David Kamen mayor -
founder; Proidenl wad CEO Joseph Wove Amgen Dinner/Dance of Deis Abmnl of the Year
Shad(and 1111 Director Tony.llubborte on Saanday,April 14,at the awards will be presented to
r /GEil. 9 7''�d +• Stonegrrie Centre Ito Huffman brother.Bob Fon Chia of'67,
thereat Administer with s Estee- - /(�s!�7 1-. jj'g;
the Dimon BmrxWoddvj e a chock h.ctdcloue- �� -,t ®�y+ �d,i lifloe and Geoffnes chest Clan of'Ss,
SI6,009 at lu(1NA's Wnddvnde headgear: a : 'r.) �'- - The theme for this year's fuundesofthemorncmssrac-
lerainSl.fJada. �I gala r,n4 'Spmgtina be tog pretexts companies,Fix
•Wobdlwenotvesingin dieammu rip• Efil r Paris.' Will be highlighted Head Inc and FooFaaorylnc.
. My and makingadihoncx fur the least aaaac v: ® ,c by a Mile drawing to win a pea rsavaoonc to donate
of chin:-s.id lymph St'wet Raskaot - ,' ..--_.:..—.---• -.-''-'i vnn-we k trip for We Ie Parr an hen or to become a epee.
erne of the 101 has and Ltnghrme Corn- t 1 a�aa including airfare.kerns up far we call the Tidal Wave Ale
44 F bid wit include vacation says at(a47)741-753e Firfnkm-
pan go n Chi. toa work for,FONA • °y., i u:-.; yam.."•`..-
wecres 290 corrforfoods. in innovative,M- 4 i.. 1,'t) rant
memorabilia, seine- Hitt et the Sc Edward
we vuracauon forfoods- �� .. ..•. ,;y gift ceedfin'et se M wcbal[c r .acdhsag.
• Administer jumbo pinkie:free civil Ir,e,,. Li; peens,ah'rnni,family and Proceeds will benefit Meta-
kgel maoencd to thraaands of area res. aA+'a �: .--
idem every year through a cumprehen- i dn'a'inis r hts e. ,-,Sr friends are invited to outsold. bond s of S Sow e d ige
Crest Is$100 per person which ..tree of St.Edward High
sive Program of eduunened outreach. �. 'Wei,:t^ere ' _ _ -. - -r/•'t" f' fnefMes a gourmet dinner. SdnwL
legal a sssiatamx,govemmorrinterventr n - - ` ` y r
and conflfercwdutre services- I J o_o2�lLc
'Ike orgamixteeu,headquartered j , e.gjiutocetGt AN _ '•.-- r
Elgin served needy 6,200 Individuals sir rdl • _. — -.:-----�•`' '���Taxes in 1912
in 2011 with the.help of more than 700 .t( _ - • -
. costumiers who donated ever Ifl,mO .�:.aa`ivi---: wuyavea.Kiel GaGiwaf 1
hours. - . comas .,1 J fiamN•ge toakearc'dal needs wiith-
•Ao a ems.Arco gwvnmoot unvdoes international bander,President and CEO Joseph Slawek,tanner,and IR Pima" out the area Medea(of taco-
are en end more people are In real It Tomya Hubbartt present Administer Justien's Enaction Director bum Shore with a Or futon.CLFrnally,ftmighe rhoi tfee0 I
- I.cdtial that a tyro...,chnitable mg. eherkta$i 0,000 at FONA's Worldwide headquarters no sE Charles be rare today,but in 1912, As for hemming irwelved
Motion mist to mid op fir cendnarahk .. Elgin fm/whip offices en- in palm.little Interest'we
Amcrium.Our pledge of luedce for all a promise and we deepdy appreciate their make a difference in the fight for portice tarrmet that there would be shown in the town Trip races
t mean eenocehing to the poor and w pporo"-Soon.aid. for all call(847)814-1100 or e-o r area, ro fanlaty for the year. with doe entire Republican
-needy.FON/.is helping make our pledge To team more about how yen can edmbdsvp stimmg. 'Rase is sufficient income slate runnirgumrppaoed.
Auditions •
with.weld polities and the Svdroy,and the Racquet Club.
deterioration of Rnsda.He k Mitten Kid y:Wok of Mr.
the ballet Wmrcmr of fame 1C by,mother of Tony.Shea
Tor _tlthrttmrailfou en Apn117.Vote Vow school give hersfp.tdomenriunhasas bytlreeornoickioof her fam- mwre that she is untalemed an earemely. prim and proper
fyyehr�anile -cf Icerfomuing Ana,b north o )ear hem made of rh.moire dy M1rn abn bar Tony and loin a1 ewsdtrg.lsn Wrowa that she the and o hoth eeS boy
To nkelhe foot leef o V see east of Mute 25 and north of of theca of retain member Pa•Wilbur
C.
house mews dancing n Joe ktery the b'houserm M the to ea-
t�admstardnm,dxFmValky Rahe6f. of the household engaged in •Wilbur HunekosacM mocking with her.He gum room household Her hobbyk
... can be a great place to step off. Rerbeareds been Sunday, the manufacture of fireworks; employee oftlreIRS.Hemmer Pons society,and a interested apdmaava -
The followbg audition:have May 6 with a eat meeting at .nor of the printing pro set to collect the tan money owed in world affairs Ha is epidoo- •Gown I,Golan 2(Jim),
b0000et 330 p.m.ReMarsak Blithe get- up in the potion nor of Ba by Grandpa,and cant under- wed and often loudly dedones (:man 3(Mac):'Biros agents
pally Monday through Thum- Ore maid and be(nerd Doe- stand why the loner wont pay that aomethinrofinleet who tome to investigate Ed
King Star •Thpatreveste day evenings from 710 10 pm. old nor ofGrandpa's inasvrw iecometan •Cry Wellington An actress beans of the mrnaiaaisl
{Lrrent high reboot and col-. Tuition is$25n and includes with the tax maeector when be •TtuyKorby.FidroofAbat whom Ma.Sycamore omen things he prints up,each as
lege-age students are invited'as ticketd aifd aTwhirt Partial tell him he doesn't believe in .son of Mr.and Mrs Kelly.He on a ha and invites home to God idle Stara-the Stec is
toaudition for Rising Star sdwhrships are available. the income err, wet hoot wen though the read one of her plays.Shea an God'. ,
'f lnavoaks'lure 2012 pro- Rising Star a also lookim Paatiapantsrvdi creed to arm Sycamores appear odd they alcoholic ma very dank and •'the Grand Duchess Olga .
ductile of-Legally Blonde, fora Cltiltuahuaorsmllardog pare a momokigue doe will arc really the',coke Kann- passer out shonlya0aarriving Katrina She reel one of the
The h etnicar on Mardi 30, and a luildn„in appear In the show your ability.Comedy is.Py because they(dve and ore at thrSyranuac shmuc .Grand Duchesses of Rot5-
AprIl6-7,at Vote Voce Selaol show-Byou have a gentle dog preferred but not remot 1. about seer*diet.11.6 own •Mdi P.Kbbp Husband sit bdore the Revolution Sho . .
of Performing Are,951 Sath comfortable with people and Also.if you are cast.Prate will family is wry pager and Isar of Me.Katy,Cube of Tony. loins to eralkas/hobby.
Ave.SuiteFin SL Clarks. activity,call(630)537SPAR be no charge scripts will be many issues none nl them ME He is a very proper mon who They also nod men fed
Rasing Star Theaoelwtils or email prodrrooc ibis star- bee and You will be given erne admit Ile is ton mato mate: is president of Kerby and Co. women to help with me tech-
will be erne of the float cam- th air neg. aotrp ticket to du show.moo ehatacia intheplay. and secretly despises his lob. nail support and ushering
paniea in Illinois re eregn Shaw dates are lune 22-24 is the moth of n grant for this •Boris Koh:aklreur A War- His hobby is Mang rnt00efw CooacaHerb at(847)695-1316
1rgaly Blonde:The Min- at the Batavia Arc Arts Cm- alumniy. stun who mewed to America orchids.He kako smardeae of mhgron@poboecom.
cal'Sorority girl and under- Ire,1201 Main St,Batavia.Prot lite eat rlarlrd en e men,7 shnnly'odote the Rsoria0 Rev- del-Meant Society,tihe Union For tkmilk Wait www.dyM-
meowed blonde Dee Woods fefraamhaeas,aril the WE het- -wmmee,phoseara asf funs.: Mullen.Ile Is vrty.00retimed CWb,the MaiorelGerograpteie drraoxorg.
doesn't take no for an gnawer. line at(Ai0)F.37,eTAT1 vial •Penelope Syramare a the .
So'den her boyfriend War- www.rieagsattheure-of8, or mother of thole and Aloe wfk:
nth,doaegrr her fir wmaesne find rat on Faocbeok at Rising of Paul and daughter of Mar- _
armor,Elk pull dam the SmoTeos wwrks(Ilknne).. ale Sarawrfrnsplays and paints PUBLIC NOTICE
credit card,Idea the books, s bobbies because it makes c��
• end beads for Hamad taw Elgin Theatre Company:The he happy..but Io length at E LG 1 N . '. .
School. Bard on the"hit Elgin Theatre Cosopnay'will bah Penny a a loving mother r..n vvrw
rnnvkr of the same name sire- hold audiafau tor"Ice Cant and wife Her main goal ism - CiTY OF ELGIN
.ring Reran Wrtheepaon,this Taken with Yoe from 6 m 6 make.tire everyone a happy, a DEVELOPMENT BLOCK GRANT PROGRAM
singing dancing musical p.m:Sunday.April 1,and 7 b pnr0ailayhe daughter Mice. COMMUNITY
comedy became an award- s p.m.Mondays April In the-.sheet a main steer.... -
,einnfngfreadweysrnatnn. fourth Boot of the Rkkr t • &tie farmddr.ab Wde AMENDMENT TO THE 2011-2012 ANNUAL ACTION PLAN
me-is an ensemble show ter d Elgin Academy,Kimball f Rd,daughter d penny and
with nanny famrod per- street end Ao.davy Plaare he Pouf Syaanore Granddargh- The City of Elgin is proposing to amend the 2011-2012 Annual Action
_ - formers. To audition Pic. Elgin Ernes upper doer re n(Menlo,dour of Alice. Plan. The city received$769,123.00 in program funds from the U.S.
pave 16 ban of a comical thc- finical Rwrt)areriala:den.tor STa a clddish.Asa hobby .
am at pop song in the style orstatntofoutrh flour. • sin maims candy that Ed wRc Department of Housing and Urban Development(HUD),for the 2011-
o('Wicked.'"Hairspray'no Visit Elgin-Tbeehooag foe Fssio dramei cat trine.h4,- 2012 CDBG program year,which amounted to a 16.5 percent reduction
'Rent.'Bing sheer mode in mapardPakaigh""clien' rma.bulkatonbledanoa.
from the Initial program estimate. The reduction in funds requires that
your key-Anae:rnmpentsrwill 'the perfennancr2 will tee •Iihdla:ThcAfncan-Amen-
he pvddetL June
No a mppella ne 15-17,'22-M,bap and carrmaid and cook the Syc- the
m annual action plan be amended.
dogleg or barkug Irides will July 1 It tote directed by Leda emote family.She is treated
be permitted. He prepared Collins. atmner aka a pan of tit,family. The amendment to the annual action plan requires the city to notify the
d tam end perform a anon At Ma date*caning seem .headed gDoald. public of a 30-day review period to provide an opportunity to comment
dada reed„.Dteea to m dea ove ma t h fa rot king hekad, •Pail sour e expos ofand wear etym/jav shoes we make that ifthrymemad, f c nod Ake
husband of on the amended plan.To accommodate the reduction in program funds,
for the dance portiere of die tho motet dretwrid is madder. Peony,mar-tn•law of Martin. the following approved protect is proposed to be amended:
audition.M audition apple. In contrast to these delightful He Is a Arnhem who maim
tatnn "loci'I''''"tdur- PahPl'are drat mthappy IQ' (.camas v hrmmkc th the bat'+ Project Name: Residential Rehabilitation Grant Program
seer breakdown and miss lye.rite.pint aheawt haw Tony, true with the help DIM easit
m inkrtatnn atomtha Mow attractive young son of the tent Mr.DePiuma. Project Desertption:Provide grants for the rehabilitation of housing
am available online at www. Ksbya,ass in Me with AIM - •Mr.D:Rom iceman owned and/or occupied by low-and moderate-income families. _
oener rthatm.org. 81 Sycamac end hugs ha Par- what came inside to apevk m Proposed Amendment Amend the 2011-2D12 Annual Action Plan to
c0rnplcled fame and a on mate dine at we Sycamore Pout efgbf yaws before srd P
hzdsbei to*editions. hone on the wrong evening never left.l le helps Mr.Sr. authorize the COG allocation for the Residential Rehabilitation Program
Director and vocal director The shock sustained by the AMMC build fireworks, red provided under the Community Development Block Grant. The funds
I"•IrgolyDkma:T drMaii- IchMys,what are nwhed m of moankghe ass moot to)4a. will provide grants to assist low and moderate income home owners
or will be is Dawn I Iarkins, chap Mood shows Nice that Sycamore's minnows.He k a
choregrapher is Kyle Dome montage with'forty is out of nutty guy. city-wide to rehabilitation the exterior of their hordes.
hue and awls dhecwr k lee the motion.The Seoenorn, • Men Sycamore Fen Submitting Agency:City of Elg(n'sCortlmunftyDevelopment Department
Blemrquot however:Oho*sympathetic am of Tony Kufy,daughter of Location:City-wide ectMly
Auditions will be from 7 to to Akre And to bard to real- Paul and Penury,grandde gh- -
inp.m Fridays.March 30 and ice,her pone of view.Mean- to of Martin Baler of Easier Previous Funding Amount$470;955
Apnafs and Dam.toaoeoSat- rime,Tony,wire baton the She lode only'normal'fan- Amended Funding Amount$320,078
today,Apra 7.Callbacks seal Sycamores an:right and hit lye member.She has an office
follow the"'"‘leg ardttlons coca penpk wrong,will not )+do.and is ratan e'''6''.mend The.30-clay public review and comment period for the proposed
amendment to the 2011-2012 Community Development Block Grant
GOLFGOLF CLUB OF [B■JMo1e Program begins March 28,2012 and ends April 26,2012.Al comments
LFM ■i�a B/ aw>D must be received by the City of Elgirn's Community Development •
JOHI US FOR Department before the end of the 30-day comment period Comments
In writng,
this review .
. - — _ may be period to:
C ityydof Elgin bCommun e-mail
ity Development phone
t�Department,
cna gpagpe omen awuk T. male:-s3s a& r Twe semen aer=eatfooa 150 Dexter Ctxm,Elgin,Illinois,60120,Attn:Denise Momodu,Associate
snnaarntet,eaSoa2 CnaarenAdmI P iinsnemsvia:7hpa . Planner,(847)931-6103,rnomodu_dOcityofelgln.arg, .-
smtien ill oatsen smtan. cniiarpn 3 and under Fire
2012 ornr.mw,"e FRIDAY if iGHT The City of Edgin is subject to the requirements of the Americans with
Golf Memberships Sgo FISEI FRY Disabilities Act of 1990. Individuals with disabilities who plan to attend
cm NOW Available this meeting and who require certain accommodations in order to
Serving s-epm through hey
'ye•..�� allow them to observe and/or participate in the meeting,or who have
#:'} CALL for Details \ questions regarding the accessibility of the meeting or the facilities,we
}'r+ B47-631n4400 requested to contact the ADA Ceadnamr at(847)931-5620 or TDD
"- '
't' Golf Club of iIlihots (847)931-5816 promptly to allow the City of Elgin to make reasonable
157S Edgewood Dr.Algonquin,IL 60102 accommodations for those persons
-
www golfcluboflLcom Marchh �10SS/42295899) -
E LG I N PUBLIC NOTICE
INTHE
CITY OF ELGIN
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
AMENDMENT TO THE 2011-2012 ANNUAL ACTION PLAN
The City of Elgin is proposing to amend the 2011-2012 Annual Action Plan. The city received
$769,123.00 in program funds from the U.S. Department of Housing and Urban Development
(HUD), for the 2011-2012 CDBG program year, which amounted to a 16.5 percent reduction
from the initial program estimate. The reduction in funds requires that the annual action plan be
- •amended.
The amendment to the annual action plan requires the city to notify the public of a 30-day review
period to provide an opportunity to comment on the amended plan. To accommodate the
reduction in program funds, the following approved project is proposed to be amended:
Project Name: Residential Rehabilitation Grant Program
Project Description: Provide grants for the rehabilitation of housing owned and/or occupied by
low- and moderate-income families.
Proposed Amendment: Amend the 2011-2012 Annual Action Plan to authorize the CDBG
allocation for the Residential Rehabilitation Program provided under the Community
Development Block Grant. The funds will provide grants to assist low and moderate income
home owners city-wide to rehabilitation the exterior of their homes.
Submitting Agency: City.of Elgin's Community Development Department
Location: City-wide activity
Previous Funding Amount: $470,955
Amended Funding Amount: $320,078
The 30-day public review and comment period for the proposed amendment to the 2011-2012
Community Development Block Grant Program-begins March 28, 2012 and ends April 26, 2012.
All comments must be received by the City of Elgin's Community Development Department
before the end of the 30-day comment period. Comments maybe submitted in writing,by e-mail
or by phone during this review period to: City of Elgin, Community Development Department,
150 Dexter Court, Elgin, Illinois, 60120, Attn: Denise Momodu, Associate Planner, (847) 931-
6103,momodu d@cityo fel gin_org.
The City of Elgin is subject to the requirements of the Americans with Disabilities Act of 1990.
Individuals with disabilities who plan to attend this meeting and who require certain
accommodations in order to allow them to observe and/or participate in the meeting, or who have
questions regarding the accessibility of the meeting or the facilities, are requested to contact the
ADA Coordinator at(847) 931-5620 or TDD (847) 931-5616 promptly to allow the City of Elgin
to make reasonable accommodations for those persons.
Attachment C
+' 'P�MiNfUp
o' +I N U.S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
Co I I j Chicago Regional Office
\No,of 77 W.Jackson Blvd.
Chicago,Illinois 60604-3507
OFFICE OF COMMUNITY PLANNING;&DEVELOPMENT
AUG 212012 - d �
Honorable David J. Kaptain AUG 2 1 2012
Mayor,City of Elgin - --J
ATTN: Amy Munro, By
Historic Preservation& Grants Planner
150 Dexter Court
Elgin, IL 60120
Dear Mayor Kaptain:
SUBJECT: Substantial Amendment-Annual Action Plan
Fiscal Year 2011-2012
City of Elgin, IL
The HUD Office of Community Planning and Development(CPD)acknowledge the letter
and several documents regarding the Amended City of Elgin's Annual Action Plan(AAP)for
Fiscal Year(FY)2011-2012. The Substantial Amendment was necessary to incorporate
supplemental information because of a 16.5 percent reduction from the initial program estimate.
According to the City's citizen participation plan a substantial amendment is necessary because
the reduction in funds requires that the Annual Action Plan be amended.
The Amendment has been determined to be substantial in accordance with the regulatory
guidelines as stipulated in 24 CFR 91.505 Amendments to the Consolidated Plan(a)Amendments
to the plan. The jurisdiction shall amend its approved plan whenever...(1) To make a change in the
allocation priorities...(2) To carry out an activity...not previously described in the action plan...(3)
To change the purpose, scope or location...(b) Criteria for substantial amendment. The jurisdiction
shall identify...what constitutes a substantial amendment...
City staff has identified changes that need to be made to the Community Development
Block Grant(CDBG)Program referenced in the Fiscal Year 2011-2012 Annual Action Plan.
Changes were required in the FY 2011-2012 Annual Action Plan to more accurately reflect the
programs and funding amounts that are addressed in the plan and to ensure that carryover funding is
expended in a timely manner. It has also been emphasized that the proposed amendments to the
Annual Action Plan will not change the total amount offunding available but only reallocates
CDBG funds in accordance with the changes since 2011..
HUD acknowledges the City's amendment. •
2
We ask that the City of Elgin provide a thorough progress report regarding the Amended
Annual Action Plan in its upcoming Consolidated Annual Performance and Evaluation Report
(CAPER).
Should you have any questions pertaining to this letter,please contact Community Planning
and Development Representative Amy Hudson at(312)913-8726.
Sincerely,
ix! Ray E. Willis
Director
Attachment D
AGREEMENT
BETWEEN THE CITY OF ELGIN AND
ASSOCIATION FOR INDIVIDUAL DEVELOPMENT,INC
This AGREEMENT is entered into as of the day of ,2012,by and
between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter called "GRANTEE" or
"CITY") and the ASSOCIATION FOR INDIVIDUAL DEVELOPMENT, INC., a not-for-profit
corporation incorporated pursuant to the laws of the State of Illinois, (hereinafter called "SUB-
RECIPIENT")having a principal place of business at 1135 Bowes Road,Elgin, Illinois 60123.
RECITALS
A. CITY has applied for Community Development Block Grant funds (hereinafter referred
to as "CDBG funds") from the United States Department of Housing and Urban
Development (hereinafter called "HUD") as provided by the Housing and Community
Development Act of 1974,as amended(P.L.93-383)(hereinafter called "ACT").
B. CITY has considered and approved the application of SUB-RECIPIENT for CDBG funds
allotted to CITY for distribution to SUB-RECIPIENT.
C. The CITY and SUB-RECIPIENT enter into this Agreement pursuant to their respective
powers to enter into such agreements, as those powers are defined in the Illinois
Constitution and applicable statutes.
II. SCOPE OF THE PROJECT
A. SUB-RECIPIENT hereby agrees to perform, in a timely fashion, the activities provided
for herein, and those previously defined in the application and project description dated
December 14, 2010, submitted by the SUB-RECIPIENT entitled "Bowes Road and State
Street Facilities Safety and Energy Efficiency Rehabilitation", which was revised on
February 11, 2011, a copy of which is attached hereto as Exhibit "A" and incorporated
herein by this reference (hereinafter referred to as the "PROJECT"). The SUB-
RECIPIENT was awarded a grant for Fiscal Year(FY)2011-2012.
B. All funding provided to SUB-RECIPIENT shall be used solely to renovate the agency's
Vocational Development and Intermittent CILA Departments, located at 695 South State
Street, Elgin, Illinois, by providing more energy efficient vocational offices. About 25
low and moderate-income clients of the agency, that visits the facility weekly, will
benefit from the Association's program in its 2011-2012 fiscal year. The subject building
will serve 100 percent low and moderate income persons as defined by 24 CFR 570.208
(a) (2) (i) (A). Such funding shall be used only for the replacement of the existing
outdated windows, siding and roof,and other costs associated with the above activities as
are consistent with the scope and intent of the PROJECT and are pre-approved by CITY
staff.
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C. The SUB-RECIPIENT shall comply with administrative and procurement requirements
as applied to the Community Development Block Grant program in accordance with 24
CFR 85:
1. The Bid Specifications shall include all specifications and pertinent attachments
and shall define the items or services in order for the bidder to properly respond.
2. The SUB-RECIPIENT shall submit the Bid Specifications and plans to the City's
Community Development Department for staff's approval prior to advertising in
a local newspaper and the Dodge Construction News.
3. The SUB-RECIPIENT shall include in the invitation for bids, the statement
"Minorities and women contractors are encouraged to submit bids." The SUB-
RECIPIENT shall purchase a 1" x 3" space in the Dodge Construction News
Classified Section specifically inviting Minority Business Entity/Women
Business Entity(MBE/WBE) firms to submit bids.
4. All bids will be publicly opened at the time and place prescribed in the invitation
for bids.
5. The SUB-RECIPIENT shall provide the City's Community Development
Department with a copy of the classified advertisement and the results from the
bid opening.
6. The contract award will be awarded, in writing, to the lowest responsive and
responsible bidder. Any or all bids may be rejected, if there are sound
documented reasons.
D. The SUB-RECIPIENT shall comply with the Federal Labor Standards and Prevailing
Wage Rates as applied to the Community Development Block Grant Program in
accordance with Title 29 of the Code of Federal Regulations,Part 5:
1. After the start of the described work, the SUB-RECIPIENT shall provide to the
City's Community Development Department staff, weekly reports of the
contractor and/or subcontractors at the job site. The SUB-RECIPIENT shall
conduct employee interviews of the contractor and/or subcontractors at the job
site.
2. Originals of all documents required for compliance with the Federal Labor
Standards shall be supplied to the City's Community Development Department.
3. SUB-RECIPIENT shall erect a sign in a prominent place at the job site crediting
the City of Elgin and HUD for funding of the PROJECT by including the
following statement:
"Funding for the Project has been provided, in part, by the City of Elgin from the
U.S. Department of Housing and Urban Development's Community
Development Block Grant Program."
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E. Quarterly Progress Reports
1. The SUB-RECIPIENT shall provide a Quarterly Progress Report to the CITY
each quarter, reporting on the status of the PROJECT in relation to the Project
Implementation Schedule. The quarterly progress reports shall begin upon the
signing of this Agreement, and be based on the CDBG program year, beginning
on June 1st and ending on May 31 st of the following year. The quarterly progress
report shall be submitted until the completion of the project or until directed to
discontinue such reports in writing by the CITY.
2. Quarterly progress reports shall be due on the 10th day of the month following,
the end of the quarter, for the previous quarter's activities.
3. The SUB-RECIPIENT shall use a form provided by the Community
Development Department and shall include all required information about the
number of clients served each quarter (by race, income, and the number of
female headed households).
F. Request for Payment
1. The SUB-RECIPIENT shall provide the City's Community Development
Department, prior to the start of construction, with an itemized list of all
estimated expenditures. This list(on a State of Illinois Engineer's Pay Estimate
form BLR-283 or equivalent) shall show expected quantities and unit prices for
each item.
2. Request for payment shall be submitted on a timely basis. Each request for
payment sent to the CITY shall be accompanied by said payment estimate form
signed by the SUB-RECIPIENT'S authorized representative and showing the
work completed. Changes to items on the pay estimate form must be authorized,
in writing, by the SUB-RECIPEINT(on a State of Illinois Request for Approval
of Change in Plans Form BLR-228 or equivalent), and a copy of such
authorization shall be submitted to the City's Community Development
Department before payment pursuant to such changes is made.
G. Prior to the expenditure of CDBG funds,the SUB-RECIPIENT shall meet with the City's
Community Development Department staff to establish acceptable documentation and
guidelines regarding requests for payment for the activities described in the Scope of
Work. No payment of CDBG funds will be made by the CITY without the required
documentation.
H. SUB-RECIPIENT shall record and report monthly to the CITY all program income (as
defined in 24 CFR 570.500(a)) generated by activities carried out with CDBG funds
made available under this Agreement. Any such program income shall be returned to the
CITY. Written request for an exception to this section must be made in writing to the
CITY's Community Development Department. Such request shall describe why the
SUB-RECIPIENT needs the income, the specific activities the SUB-RECIPIENT will
undertake with the funds, and how the SUB-RECIPIENT will report income and
expenditures to the CITY. A written response to the request will be provided to the SUB-
RECIPIENT from the CITY. The use of any program income by the SUB-RECIPIENT
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shall comply with the requirements set forth at 24 CFR 570.504. By way of further
limitations, to the extent any such income is used during the Agreement period for
activities permitted under this Agreement, SUB-RECIPIENT shall reduce requests for
additional funds by the amount of any such program income balances on hand. All
unexpended program income shall be returned to the CITY at the end of this Agreement
period. Any interest earned on cash advances from the U.S. Treasury and from funds
held in a revolving fund account is not program income and shall be remitted promptly to
the CITY.
III. AMOUNT AND TERMS OF GRANT
A. The CITY shall distribute to SUB-RECIPIENT, as SUB-RECIPIENT'S portion of the
total grant received by the CITY and in consideration of SUB-RECIPIENT'S undertaking
to perform the PROJECT,a maximum of$53,935(hereinafter "Grant Funds"),to be paid
in the manner set forth herein at Section VII.
B. This PROJECT shall be identified by the following project and account numbers:Project
No. 154751 and Account No. 230-0000-791.93-36 in the amount of $53,935, which
identifying numbers shall be used by SUB-RECIPIENT on all payment requests.
C. In the event the services identified in Section II, Scope of the Project of this Agreement
or other eligible services for low and moderate income individuals and households are no
longer provided at the Association's Vocational Department, 695 State Street, Elgin, due
to actions by the SUB-RECIPIENT, the SUB-RECIPIENT shall reimburse the U.S.
Department of Housing and Urban Development or the CITY for project activities
undertaken in whole or in part with CDBG funds at a rate of 6.7% for each year and
portion of each year remaining on the ten-year useful life of the facility improvements.
The ten-year compliance period shall begin on the commencement date of this
Agreement. This provision shall not be construed as limiting the CITY from asserting
any claims against the Association for Individual Development, for the breach of any
other terms of this Agreement.
D. Upon project completion as specified in Section II, Scope of the Project, any remaining
CDBG project funds shall be available for reallocation by the CITY to another eligible
CDBG project. If SUB-RECIPIENT materially fails to comply with any term of this
award, the SUB-RECIPIENT shall repay to the CITY all funds used for ineligible
activities.
E. A minimum of 51 percent of the persons served on an annual basis shall be at or below
80 percent of the Median Family Income in order for the SUB-RECIPIENT to maintain
eligibility for the CDBG funds provided for herein. Said income levels shall be updated
and revised annually to conform to levels set by the U. S. Department of Housing and
Urban Development. Failure to meet the aforementioned minimum 51 percent threshold
shall require SUB-RECIPIENT to reimburse the CITY for funds expended,in whole or in
part, for project activities.
F. Changes in the scope of services, budget, or method of compensation contained in this
Agreement, unless otherwise noted, may only be made through a written amendment to
this Agreement,executed by the SUB-RECIPIENT and CITY.
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IV. SUB-RECIPIENT'S COMPLIANCE WITH THE ACT
A. CITY shall assist SUB-RECIPIENT'S making application for CDBG funds.
B. SUB-RECIPIENT shall abide by the ACT, and all HUD rules and regulations
promulgated to implement the ACT.
C. SUB-RECIPIENT shall, upon request of CITY, (1) assist in the completion of an
environmental review and (2) complete certifications showing equal employment
opportunity compliance including equal employment opportunity certification with
reference to the PROJECT, as set forth in Exhibit "C" attached hereto and made a part
hereof.
D. SUB-RECIPIENT, in performing under this Agreement, shall:
1. Not discriminate against any worker, employee, or applicant, or any member of
the public, because of race, creed, color, sex, age or national origin, nor
otherwise commit an unfair employment practice;and
2. Take affirmative action to insure that applicants are employed without regard to
race, creed, color, sex, age or national origin, with such affirmative action in-
cluding, but not limited to the following: Employment, upgrading, demotion or
transfer, termination, recruitment or recruitment advertising, layoff or
termination, rates of pay or other forms of compensation, selection for training,
including apprenticeship.
E. SUB-RECIPIENT shall permit CITY and HUD to conduct on-site reviews, examine
personnel and employment records and to conduct any other procedures or practices to
assure compliance with the provisions of this Agreement. SUB-RECIPIENT agrees to
post in conspicuous places available to employees and applicants for employment notices
setting forth the provisions of this non-discriminatory clause.
F. SUB-RECIPIENT shall comply with all laws and state and federal rules and regulations,
including but not limited to those regarding a direct or indirect illegal interest on the part
of any employee or elected official of the SUB-RECIPIENT in the PROJECT or
payments made pursuant to this Agreement.
G. SUB-RECIPIENT hereby warrants and represents that neither the project, including but
not limited to any funds provided pursuant thereto, nor any personnel employed in the
administration of the program shall be in any way or to any extent engaged in the conduct
of political activities in contravention of Chapter 15 of Title 5, United States Code,
referred to as the Hatch Act.
H. SUB-RECIPIENT shall maintain records to show actual time devoted and costs incurred,
in relation to the PROJECT, and shall prepare and submit quarterly progress reports
which describe the work already performed and anticipated during the remaining time of
the PROJECT. Upon fifteen(15)days notice from the CITY, originals or certified copies
of all time sheets, billings, and other documentation used in the preparation of said
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progress reports shall be made available for inspection, copying, or auditing by the CITY
at any time during normal business hours,at 150 Dexter Court,Elgin,Illinois.
SUB-RECIPIENT shall adopt the audit requirements of the Office of Management and
Budget (hereinafter "OMB") Circular A-133, "Audits of Institutions of Higher Learning
and Other Non-Profit Institutions." SUB-RECIPIENT shall submit to the CITY one copy
of said audit report. SUB-RECIPIENT shall permit the authorized representatives of the
CITY, HUD and the Comptroller General of the United States to inspect and audit all
data and reports of the SUB-RECIPIENT relating to its performance under this
Agreement.
J. SUB-RECIPIENT and CITY shall at all times observe and comply with Title 24 CFR
Part 570 and all applicable laws, ordinances or regulations of the Federal, State, County,
and local government, which may in any manner affect the performance of this
Agreement. Without limiting the foregoing,the SUB-RECIPIENT shall comply with the
regulations, policies, guidelines and requirements set forth in Exhibit B, attached hereto
and incorporated herein by this reference.
K. SUB-RECIPIENT shall transfer to the CITY any unused CDBG funds and submit all
billings attributable to this Project at the time this Agreement expires.
L. SUB-RECIPIENT will ensure that any real property under the SUB-RECIPIENT'S
control that was acquired and/or improved in whole or in part with CDBG funds is used
to meet the benefit of low and moderate income persons as defined by HUD,for a period
of 10 years after the commencement of this Agreement.
M. If during the 10 year period after the commencement of this Agreement, the SUB-
RECIPIENT disposes of any property under the SUB-RECIPIENT'S control that was
acquired and/or improved in whole or in part with CDBG funds, then the SUB-
RECIPIENT will reimburse the CITY in the amount of the current fair market value of
the property less any portion of the value attributable to expenditures of non-CDBG
funds for acquisition of, or improvement to, the property in accordance with 24 CFR
570.503(b)(8)and 24 CFR 570.505.
V. RIGHTS TO SUBCONTRACT
A. SUB-RECIPIENT is herewith granted authority to subcontract all or any portion of the
PROJECT to such engineers, architects, independent land use consultants, professional
land planner, construction contractors or other entities as SUB-RECIPIENT shall deem
appropriate or necessary and upon such terms as may be acceptable to SUB-RECIPIENT.
B. Administration of any subcontracts by the SUB-RECIPIENT shall be in conformance
with 24 CFR Part 570.200(d)(2)and Part 85.36.
VI. SUB-RECIPIENT'S AUTHORIZATION TO ACCEPT PROPOSALS
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A. After the CITY has received notification that funds for the PROJECT have been released
by HUD, the SUB-RECIPIENT shall be authorized to accept the proposal of any
subcontractor for the PROJECT.
V I I. BILLING PROCEDURE
A. Upon release of Grant Funds by HUD for the PROJECT, the CITY shall make
disbursements to the SUB-RECIPIENT as either reimbursement for advances made by
SUB-RECIPIENT or as advances for specific cash requirements of SUB-RECIPIENT for
the PROJECT. All claims of SUB-RECIPIENT, whether for reimbursement or
advancement,shall comply with the following requirements:
1. SUB-RECIPIENT shall submit a listing of all disbursements of CDBG funds, on
a form provided by the CITY;
2. Any claim for advancement of CDBG funds shall be limited to an amount
necessary for SUB-RECIPIENT to meet specific cash requirements for the
PROJECT and shall be disbursed by SUB-RECIPIENT within three (3) working
days of receipt by SUB-RECIPIENT;
3. Any request for reimbursement or advancement pertaining to work under
contracts from the SUB-RECIPIENT shall include the following:
a. For interim payments to contractors and subcontractors, certification that
the work for which payment is requested has been performed and is in
place and to the best of SUB-RECIPIENT'S knowledge, information and
belief that, the quality of such work is in accordance with the contract
and subcontracts, subject to: (i) any evaluation of such work as a
functioning PROJECT upon substantial completion; (ii) the results of
any subsequent tests permitted by the subcontract; and(iii)any defects or
deficiencies not readily apparent upon inspection of the work; and
b. For final payment, certification that the work has been performed in a
satisfactory manner and in conformance with the contract.
4. Processing of all requests for payment shall be contingent upon the submission of
the required documentation by the contractor and subcontractor to the CITY that
fully complies with federal labor standards, uniform relocation act or any other
applicable federal,state, or local statutes,rules or regulations.
5. SUB-RECIPIENT shall forward to CITY all billings, vouchers, and other
documents representing any accounts payable, in such timely and reasonable
manner as both parties shall determine; provided, however,that in no event shall
such documents be forwarded to CITY later than twenty-one (21) days after
SUB-RECIPIENT'S receipt of such documents.
6. SUB-RECIPIENT shall cooperate with the CITY to facilitate the maintenance of
financial records by the CITY as required by Title 24 CFR 85.
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B. Upon submission of an acceptable claim for Grant Funds, CITY shall process such claim
and shall approve such claim for payment following approval by the City's Community
Development Department, for compliance with this Agreement and applicable HUD
requirements.
C. Except as provided for in Section IX and X herein,CITY shall pay all required payments
against eligible project costs, as described in Section II.B, incurred by SUB-RECIPIENT
under this Agreement.
VIII. ADMINISTRATION AND REPORTING REQUIREMENTS
A. SUB-RECIPIENT shall administer the Grant Funds in conformance with the regulations,
policies, guidelines and requirements of OMB Circular numbers A-110, A-122, and A-
133,as they relate to the acceptance and use of federal funds for the PROJECT.
B. SUB-RECIPIENT shall submit all required information to show compliance with
applicable laws, rules and regulations, as specified in this Agreement and shall submit to
CITY a quarterly progress report no later than the 10th day of the month following the
activity being reported. SUB-RECIPIENT shall comply with all reporting and other
requirements as specified in Exhibit "B" attached hereto and made a part of this
Agreement.
C. Relocation of Tenants
SUB-RECIPIENT shall comply with the requirement under the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970. SUB-RECIPIENT shall
maintain a separate relocation file for each displaced person/business for at least three
years after the project has been completed or the person/business has received final
relocation payments, whichever is later. Relocation costs must be paid to any tenant
(residential or nonresidential) who occupies any building being acquired and is forced to
move without cause. Waiver of rights to relocation costs can only be done by a single
family homeowner.
D. Management Plan and Operating Budget of the Facility
SUB-RECIPIENT shall maintain, and keep current, a management plan and operating
budget stating policies governing the operation of the facility and shall keep this plan and
budget on file with the CITY.
IX. TERMINATION OF AGREEMENT OR SUSPENSION OF PAYMENT
A. During the implementation of the PROJECT, CITY may terminate this Agreement or
may suspend payment of Grant Funds to SUB-RECIPIENT for SUB-RECIPIENT'S
substantial breach of this Agreement, abandonment of the PROJECT or occurrence
rendering impossible the performance by SUB-RECIPIENT of this Agreement.
B. During the implementation of the PROJECT, the CITY may suspend payments of Grant
Funds, due to use of funds in a manner unrelated to or in breach of this Agreement
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relative to, SUB-RECIPIENT'S performing the PROJECT, failure by SUB-RECIPIENT
in submitting supporting information or documentation for a claim, submission by SUB-
RECIPIENT of incorrect or incomplete reports, or SUB-RECIPIENT'S suspension of its
pursuit of the PROJECT.
C. In the event CITY elects to terminate this Agreement or to suspend payments, for any
reason stated herein above in paragraph A and B of this Section IX, it shall notify the
SUB-RECIPIENT, in writing,of such action, specifying the particular deficiency,at least
five (5) working days in advance of any such action and establishing a time and a place
for the SUB-RECIPIENT to refute the alleged deficiency at a time prior to CITY'S taking
such action. After allowing the SUB-RECIPIENT the opportunity to refute or correct the
alleged deficiency, if the alleged deficiency continues to exist, in the opinion of the
CITY, the CITY may withhold payment of the Grant Funds until such time as the
violation or breach is remedied. No action taken or withheld by the CITY under this
paragraph shall relieve the SUB-RECIPIENT of its liability to the CITY for any funds
expended in violation of any of the terms of this Agreement.
D. SUB-RECIPIENT shall transfer to the CITY any unused CDBG funds and submit all
billings attributable to this Project at the time this Agreement terminates or is suspended.
X. REMEDIES
A. To the fullest extent permitted by law, SUB-RECIPIENT agrees to and shall indemnify,
defend and hold harmless the CITY, its officers, employees, boards and commissions
from and against any and all claims, suits,judgments, costs, attorneys fees, damages or
any and all other relief or liability arising out of or resulting from or through, or alleged
to arise out of, any breach of this Agreement; misuse or misapplication of funds derived
pursuant to this Agreement by SUB-RECIPIENT; violation of any statutes, rules and
regulations, directly or indirectly, by SUB-RECIPIENT and/or any of its agents or
representatives; or any negligent acts or omissions of SUB-RECIPIENT or of SUB-
RECIPIENT'S officers, employees, agents or subcontractors. In the event of any action
against the CITY, its officers, employees, agents, boards or commissions covered by the
foregoing duty to indemnify, defend and hold harmless, such action shall be defended by
legal counsel of CITY'S choosing. The provisions of this paragraph shall survive any
termination and/or expiration of this Agreement.
B. In the event of loss of approved Grant Funds for the PROJECT as a result of any
violation or breach of this Agreement by the CITY, misuse or misapplication of funds
received from HUD unrelated to the PROJECT, or any violation of the statutes, rules and
regulations of HUD, directly or indirectly, by CITY and/or any of its agents or
representatives, CITY'S liability to SUB-RECIPIENT shall be limited to any funds
which have previously been provided to sub-recipient pursuant to this Agreement. SUB-
RECIPIENT hereby waives and releases CITY from any and all other liability pursuant
to any such breach,misuse,misapplication or violation of statutes, rules or regulations.
C. In the event HUD, or any other federal agency,makes any claim which would give rise to
invoking the remedy provisions, as set forth in paragraph A or B of this Section X, then
the CITY or SUB-RECIPIENT shall immediately notify the other party, in writing,
providing the full details of the alleged violation. To the extent that any such matter is
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not subject to exclusive federal jurisdiction, venue for the resolution of any disputes or
the enforcement of any rights arising out of or in connection with this Agreement
between the CITY and SUB-RECIPIENT shall be in the Circuit Court of Kane County,
Illinois.
D. In addition to any remedies available to the CITY, if CITY has lost or been prevented
from receiving any federal funds, other than the Grant Funds, as a result of any alleged
violation of law or other breach of this Agreement by SUB-RECIPIENT, the SUB-
RECIPIENT shall repay, upon demand by the CITY, such amount of Grant Funds
previously disbursed or allegedly due to the SUB-RECIPIENT.
XI. TIMELINESS
A. Time is of the essence of this Agreement. SUB-RECIPIENT shall meet the schedule
deadlines listed below. Any milestone which the SUB-RECIPIENT does not achieve
within two months of the date listed will result in the SUB-RECIPIENT submitting a
revised implementation schedule for approval by the City's Community Development
staff. Failure to achieve these deadlines may result in the loss or reduction of grant funds
at CITY's discretion.
Actions Date
1. Prepare Bid Specification January 31,2013
2. Bids Solicited March 1,2013
3. Select Contractor May 1,2013
4. Construction Begins June 1,2013
5. Construction Completed December 1, 2013
B. SUB-RECIPIENT. Shall complete the PROJECT within twelve (12) months from the
date of this Agreement. However, in the event of any alterations or additions or of
circumstances beyond the control of SUB-RECIPIENT, which in the opinion of the
Community Development Director will require additional time for completion of said
expenditures, then in that case, the time of completion shall be extended by the
Community Development Director by a period of time not to exceed six(6)months.
C. If SUB-RECIPIENT is delayed in the completion of the PROJECT by any cause
legitimately beyond its control, as determined by the CITY, such that it cannot complete
the PROJECT within eighteen (18) months of the date of this Agreement, it shall
immediately give written notice to the CITY of the anticipated delay, the reasons
therefore and request an extension of time for completion of the PROJECT. CITY's
Community Development Director shall consider any such request and shall make a
recommendation to CITY's City Council as to whether in his sole discretion he considers
such an extension to be reasonable and necessary, under the totality of circumstances to
be required for completion of the PROJECT due to the particular circumstances. The
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CITY's City Council shall act upon the extension request and recommendation of the
Community Development Director and notify the SUB-RECIPIENT whether the time
extension is granted or denied, and the CITY's intention to exercise the remedies
available herein, including but not limited to suspension of further payments. A revised
implementation schedule shall be submitted by SUB-RECIPIENT if an extension is
granted by the CITY.
XII. MISCELLANEOUS PROVISIONS
A. AMENDMENTS -This Agreement constitutes the entire Agreement between the parties
hereto. There are no other agreements, either oral or implied, between the parties hereto
regarding the subject matter hereof. Any proposed change in this Agreement shall be
submitted to the other party for prior approval. No modifications,additions, deletions,or
the like,to this Agreement shall be effective unless and until such changes are executed,
in writing,by the authorized officers of each party.
B. SUBJECT TO FINANCIAL ASSISTANCE AGREEMENT - This Agreement is made
subject to financial assistance agreements between the CITY and the United States
Department of Housing and Urban Development, with the rights and remedies of the
parties hereto being in accordance with any such agreements.
C. ASSIGNMENT - Except as provided in Sections V and VI hereof, SUB-RECIPIENT
shall not assign this Agreement or any part thereof and SUB-RECIPIENT shall not
transfer or assign any Grant Funds or claims due or to become due hereunder, without the
written approval of the CITY having first been obtained.
D. ATTORNEY'S OPINION - If requested, SUB-RECIPIENT shall provide an opinion of
its attorney, in a form reasonably satisfactory to the CITY, that all steps necessary to
adopt this Agreement, in a manner binding upon SUB-RECIPIENT, have been taken by
SUB-RECIPIENT, and that SUB-RECIPIENT is in compliance with applicable local,
state and federal statues, rules and regulations for the purpose of complying with this
Agreement.
E. HEADINGS - The section headings of this Agreement are for convenience and reference
only and in no way define, limit, or describe the scope or intent of this Agreement, and
should be ignored in construing or interpreting this Agreement.
F. The terms of this Agreement shall be severable. In the event any of the terms or
provisions of this Agreement are deemed to be void or otherwise unenforceable for any
reason,the remainder of this Agreement shall remain in full force and effect.
G. This Agreement shall not be construed to create a joint venture,partnership, employment
or other agency relationship between the parties hereto.
H. Venue for the resolution of any disputes or the enforcement of any rights between the
parties hereto arising out of or in connection with the terms and provisions of this
Agreement shall be in the Circuit Court of Kane County, Illinois.
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IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the dates recited below.
CITY OF ELGIN,an Illinois Municipal Corporation
BY:
Sean R. Stegall
City Manager
DATE:
ATTEST:
Kimberly Dewis
City Clerk
SUB-RECIPIENT: Association for Individual Development, Inc.
1135 Bowes Road,Elgin, Illinois 60123
BY:
Lynn O'Shea
Executive Director
DATE:
ATTEST:
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EXHIBIT A
SUB-RECIPIENT'S CDBG APPLICATION
I
I
Page 13 of 19
EXHIBIT B
ASSURANCES
The SUB-RECIPIENT hereby warrants and represents that it will comply with the regulations, policies,
guidelines and requirements with respect to the acceptance and use of CDBG funds in accordance with
the ACT and the City of Elgin policies. Also, the SUB-RECIPIENT certifies with respect to the grant
that:
1. It possesses legal authority to make a grant submission to the CITY and to execute a community
development and housing program;
2. Its governing body has duly adopted or passed as an official act, a resolution, motion or similar
action authorizing the person identified as the official representative of the SUB-RECIPIENT to
execute this Agreement, all understandings and assurances contained herein, and directing the
authorization of the person identified as the official representative of the SUB-RECIPIENT to act
in connection with the execution of this Agreement and to provide such additional information as
may be required.
3. Prior to submission of its application to the City,the SUB-RECIPIENT has:
(A) Met the citizen participation requirements of 570.301(b)and has provided citizens with:
(1) The estimate of the amount of CDBG funds proposed to be used for activities
that will benefit persons of low and moderate income;and
(2) Its plan for minimizing displacement of persons as a result of activities assisted
with CDBG funds and to assist persons actually displaced as a result of such
activities;
(B) Prepared its application in accordance with the policies of the City of Elgin and made the
application available to the public;
4. The grant will be conducted and administered in compliance with:
(A) Title VI of the Civil Rights Act of 1964(Pub.L. 88-352 42 U.S.C. Sec 2000d et seq.) and
implementing regulations issued at 24 CFR Part I;
(B) Title VIII of the Civil Rights Act of 1968 (Pub. L. 90-208), as amended; and that the
SUBGRANTEE will administer all programs and activities related to housing and
community development in a manner to affirmatively further fair housing;
(C) Section 109 of the Housing and Community Development Act of 1974, as amended; and
the regulations issued pursuant hereto;
(D) Section 3 of the Housing and Urban Development Act of 1968,as amended;
(E) Executive Order 11246-Equal Opportunity, as amended by Executive Orders 11375 and
12086,and implementing regulations issued at 41 CFR Chapter 60;
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(F) Executive Order 11063-Equal Opportunity in Housing, as amended by Executive Order
12259, and implementing regulations at 24 CFR Part 107;
(G) Section 504 of the Rehabilitation Act of 1973 (Pub. L. 93-112), as amended, and
implementing regulations when published in effect;
(H) The Age Discrimination Act of 1975 (Pub. L. 94-135), as amended, and implementing
regulations when published for effect;
(I) The relocation requirements of Title II and the acquisition requirements of Title III of the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as
amended,and the implementing regulations at 24 CFR Part 42,as required under 24 CFR
570.606;
(J) The labor standards requirements as set forth in 24 CFR Part 570, Subpart K and HUD
regulations issues to implement such requirements;
(K) Executive Order 11988 relating to the evaluation of flood hazards and Executive Order
11738 relating to the prevention,control and abatement of water pollution;
(L) The flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973(Pub.L.93-234);
(M) The Fair Housing Act(42 U.S.C. 3601-20);
5. Its notification, inspection, testing and abatement procedures concerning lead-based paint will
comply with 570.608; and
6. When a grant is in excess of$100,000 it will comply with all applicable standards, orders, or
requirements issued under Section 308 of the Clean Air Act (42 U.S.C. 1857(h), Section 508 of
the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection
Agency regulation(40 CFR Part 15), which prohibit the use under nonexempt Federal contracts,
grants or loans, of facilities included on the EPA list of Violating Facilities. The provision shall
require reporting of violations to the County, HUD, and to the AESOP Assistant Administrator
for Enforcement(EN-329).
7. It has developed its application so as to give maximum feasible priority to activities which benefit
low and moderate income families or aid in the prevention or elimination of slums or blight; (the
application may also include activities which the SUB-RECIPIENT certifies are designed to meet
other community development needs having a particular urgency because existing conditions
pose a serious and immediate threat to the health or welfare of the community, and other financial
resources are not available);
8. It is following the current City of Elgin Consolidated Plan which has been approved by HUD
pursuant to 570.306; and
9. It will not attempt to recover any capital costs of public improvements assisted in whole or in part
with funds provided under Section 106 of the ACT or with amount resulting from a guarantee
under Section 108 of the ACT by assessing any amount against properties owned and occupied
by persons of low and moderate income, including any fee charged or assessment made as a
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condition of obtaining access to such public improvements, unless: (1) funds received under
Section 106 of the ACT are used to pay the proportion of such fee or assessment that relates to
the capital costs of such public improvements that are financed from revenue sources other than
under Title I of the ACT; or (2) for purposes of assessing any amount against properties owned
and occupied by low and moderate income persons, the SUB-RECIPIENT certifies that it lacks
sufficient funds received under Section 106 of the ACT to comply with the requirements of
subparagraph(1)above.
10. The SUB-RECIPIENT certifies that it will provide a drug-free workplace by:
(A) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of a controlled substance is prohibited in the SUB-
RECIPIENT's workplace and specifying the actions that will be taken against employees
for violation of such prohibition;
(B) Establishing a drug-free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The SUB-RECIPIENT's policy of maintaining a drug-free workplace;
(3) Any available drug counseling,rehabilitation,and employee assistance programs;
and
(4) The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace.
(C) Making it a requirement that each employee to be engaged in the performance of the
grant be given a copy of the statement required by paragraph(A);
(D) Notifying the employee in the statement required by paragraph(A)that,as a condition of
employment under the grant,the employee will:
(1) Abide by the terms of the statement;and
(2) Notify the employer of any criminal drug statute conviction for a violation
occurring in the workplace no later than five days after such conviction;
(E) Notifying the City of Elgin's Community Development Department within ten(10) days
after receiving notice under subparagraph (D)(2) from an employee or otherwise
receiving actual notice of such conviction;
(F) Taking one of the following actions, within 30 days of receiving notice under
subparagraph(D)(2),with respect to any employee who is so convicted:
(1) Taking appropriate personnel action against such an employee, up to and
including termination;or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance
or rehabilitation program approved for such purposes by a Federal, State, or local
health, law enforcement,or other appropriate agency;
(G) Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs(A),(B),(C),(D),(E)and(F).
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11. It has adopted and is enforcing a policy prohibiting the use of excessive force by law enforcement
agencies within its jurisdiction against any individuals engaged in nonviolent civil rights
demonstrations.
12. In regards to lobbying,the SUB-RECIPIENT certifies:
(A) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
SUB-RECIPIENT, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement,and the extension, continuation, renewal,amendment,
or modification of any Federal contract,grant,loan,or cooperative agreement.
(B) If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with the Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure
Form to Report Lobbying," in accordance with its instructions.
(C) The SUB-RECIPIENT shall require that the language of this certification be included in
the award documents for all sub-awards at all tiers (including subcontracts, sub-grants,
and contracts under grants, loans,and cooperative agreements)and that all sub-recipients
shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a
prerequisite for making or entering into this transaction imposed by section 1352,title 31,
U.S. Code. Any person who fails to file the required certification shall be subject to a
civil penalty of not less than$10,000 and not more than$100,000 for each such failure.
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EXHIBIT C
EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION
Community Development Block Grant Program
City of Elgin
The undersigned understands and agrees that it is a SUB-RECIPIENT of the Community Development
Block Grant Program of the CITY. The undersigned also agrees there shall be no discrimination against
any employee who is employed in carrying out work from the assistance received from the CITY and
HUD, or against any applicant for such employment, because of race, color, religion, sex, age or national
origin, including but not limited to employment, upgrading, demotion or transfer; recruitment or
recruitment advertising; lay off or termination;rates of pay or other forms of compensation; and selection
for training, including apprenticeship.
The SUB-RECIPIENT further agrees to the following:
(1) It will incorporate or cause to be incorporated into any grant contract, loan, grant insurance or
guarantee involving Federally assisted construction work, or modification thereof, which is paid
for in whole or in part with funds obtained from the Community Development Block Grant
program,the language contained in HUD Equal Employment Opportunity Regulations at 42 CFR
130.15(b), in Executive Order 11246, as amended by Executive Orders 11375 and 12006, and
implementing regulations issued in 41 CFR Chapter 60.
(2) It will be bound by said equal opportunity clause with respect to its own employment practices
when it participates in any Community Development Block Grant Program construction.
(3) It will assist and cooperate actively with the CITY, HUD, and the Secretary of Labor in obtaining
the compliance of contractors and subcontractors with the equal opportunity clause and the rules,
regulations and relevant orders of the Secretary of Labor.
(4) It will furnish the CITY, HUD, and the Secretary of Labor such information as they may require
for the supervision of such compliance, and will otherwise assist the CITY and HUD in the
discharge of primary responsibility for securing compliance.
(5) It will refrain from entering into any contract or contract modification subject to Executive Order
11246 of September 24, 1965, with a contractor debarred from or who has not demonstrated
eligibility for government contracts and federally assisted construction contracts pursuant to the
Executive Order.
(6) It will carry out such sanctions and penalties for violation of the equal opportunity clause as may
be imposed upon contractors and subcontractors by the Secretary of Labor,the CITY or HUD.
(7) In the event that SUB-RECIPIENT fails or refuses to comply with the undertaking,the CITY, or
HUD may take any or all of the following actions: cancel, terminate or suspend, in whole or in
part, this grant, refrain from extending any further assistance to the SUB-RECIPIENT until
satisfactory assurance of future compliance has been received; and refer the case to HUD for
appropriate legal proceedings.
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SUB-RECIPIENT: Association for Individual Development, Inc.
1135 Bowes Road, Elgin, Illinois 60123
BY:
Lynn O'Shea,Executive Director
DATE:
ATTEST:
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