HomeMy WebLinkAbout11-62 Resolution No. 11-62
RESOLUTION
AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT
BLOCK GRANT SUB-RECIPIENT AGREEMENT WITH THE
COMMUNITY CRISIS CENTER, INC.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Sean R. Stegall,City Manager, and Diane Robertson, City Clerk,be and are hereby authorized and
directed to execute an agreement on behalf of the City of Elgin with the Community Crisis Center,
Inc.for interior renovation to its building located at 37 South Geneva Street,Elgin,Illinois,a copy of
which is attached hereto and made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: April 13, 2011
Adopted: April 13, 2011
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
AGREEMENT
BETWEEN THE CITY OF ELGIN AND
COMMUNITY CRISIS CENTER
This AGREEMENT is entered into as of the 13th day of April ,2011,by and
between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter called "GRANTEE" or
"CITY") and COMMUNITY CRISIS CENTER, INC., a not-for-profit corporation incorporated pursuant
to the laws of the State of Illinois, (hereinafter called "SUB-RECIPIENT") having a principal place of
business at 37 South Geneva Street,Elgin,Illinois 60120.
RECITALS
A. CITY has applied for Community Development Block Grant funds (hereinafter referred
to as "CDBG funds") from the United States Department of Housing and Urban
Development (hereinafter called "HUD") as provided by the Housing and Community
Development Act of 1974,as amended(P.L. 93-383)(hereinafter called"ACT").
B. CITY has considered and approved the application of SUB-RECIPIENT for CDBG funds
allotted to CITY for distribution to SUB-RECIPIENT.
C. The CITY and SUB-RECIPIENT enter into this Agreement pursuant to their respective
powers to enter into such Agreements, as those powers are defined in the Illinois
Constitution and applicable statutes.
II. SCOPE OF THE PROJECT
A. SUB-RECIPIENT hereby agrees to perform, in a timely fashion, the activities provided
for herein, and those previously defined in the application and project description dated
December 16, 2009, submitted by the SUB-RECIPIENT entitled "Community Crisis
Center Building Improvements" a copy of which is attached hereto as Exhibit "A" and
incorporated herein by this reference (hereinafter referred to as the "PROJECT"). The
SUB-RECIPIENT was awarded a grant for Fiscal Year(FY)2010-2011.
B. All funding provided to SUB-RECIPIENT shall be used solely for the interior renovation
in the building at 37 South Geneva Street, Elgin, Illinois, 60120. About 4,900 low and
moderate income individuals will benefit from the Community Crisis Center's program
in its 2009-2010 fiscal year The subject building will serve 100% low and moderate
income persons as defined by 24 CFR 570.208 (a)(2)(i) (A). Such funding shall be used
as defined herein. The work items are listed in the Project Application and attached as
part of Exhibit "A". The work shall include the following: 1) replace the damaged
ceiling tiles of the front entrance of the building and paint the walls; 2) replace the
shelter's kitchen cabinets, repair drywall, and paint; 3) remove an unused shelter
laundry/bathroom and construct a mop room; 4)replace damaged floor and paint shelter's
bathrooms; 5) install an independent heater in the lower sprinkler room; and, 6) other
costs associated with the above activities as are consistent with the scope and intent of the
PROJECT and that are pre-approved by the CITY staff.
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C. The SUB-RECIPIENT shall comply with administrative and procurement requirements
as applied to the Community Development Block Grant Program in accordance with 24
CFR 85:
1. The Bid Specifications shall include all specifications and pertinent attachments
and shall define the items or services in order for the bidder to properly respond.
2. The SUB-RECIPIENT shall submit the Bid Specifications and plans to the City's
Community Development Department for staff's approval prior to advertising in
a newspaper and the Dodge Construction News.
3. The SUB-RECIPIENT shall include in the invitation for bids, the statement
"Minorities and women contractors are encouraged to submit bids." The SUB-
RECIPIENT shall purchase a 1" x 3" space in the Dodge Construction News
Classified Section specifically inviting Minority Business Entity/Women
Business Entity(MBE/WBE)firms to submit bids.
4. All bids will be publicly opened at the time and place prescribed in the invitation
for bids.
5. The SUB-RECIPIENT shall provide the City's Community Development
Department with a copy of the classified advertisement and the results from the
bid opening.
6. The contract award will be awarded, in writing, to the lowest responsive and
responsible bidder. Any or all bids may be rejected, if there are sound
documented reasons.
D. The SUB-RECIPIENT shall comply with the Federal Labor Standards and Prevailing
Wage Rates as applied to the Community Development Block Grant Program in
accordance with Title 29 of the Code of Federal Regulations,Part 5:
1. After the start of the described work, the SUB-RECIPIENT shall provide to the
City's Community Development Department staff, weekly reports of the
contractor and/or subcontractors at the job site. The SUB-RECIPIENT shall
conduct employee interviews of the contractor and/or subcontractors at the job
site.
2. Originals of all documents required for compliance with the Federal Labor
Standards shall be supplied to the City's Community Development Department.
3. SUB-RECIPIENT shall erect a sign in a prominent place at the job site crediting
the City of Elgin and HUD for funding of the PROJECT by including the
following statement:
"Funding for the Project has been provided, in part, by the City of Elgin from the
U.S. Department of Housing and Urban Development's Community
Development Block Grant Program."
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E. Monthly Progress Reports
1. The SUB-RECIPIENT shall provide a Monthly Progress Report to the CITY
each month, reporting on the status of the PROJECT in relation to the Project
Implementation Schedule. The monthly progress reports shall begin upon the
signing of this Agreement and shall be submitted until the completion of the
project or until directed to discontinue such reports in writing by the CITY.
2. Monthly progress reports shall be due on the 10th day of the following month, for
the previous month's activities.
3. The SUB-RECIPIENT shall use a form provided by the Community
Development Department and shall include all required information about the
number of clients served each month(by race, income, and the number of female
headed households).
F. Request for Payment
1. The SUB-RECIPIENT shall provide the City's Community Development
Department, prior to the start of construction, with an itemized list of all
estimated expenditures. This list (on a State of Illinois Engineer's Pay Estimate
form BLR-283 or equivalent) shall show expected quantities and unit prices for
each item.
2. Request for payment shall be submitted on a timely basis. Each request for
payment sent to the CITY shall be accompanied by said payment estimate form
signed by the SUB-RECIPIENT'S authorized representative and showing the
work completed. Changes to items on the pay estimate form must be authorized,
in writing, by the SUB-RECIPIENT (on a State of Illinois Request for Approval
of Change in Plans Form BLR-228 or equivalent), and a copy of such
authorization shall be submitted to the City's Community Development
Department before payment pursuant to such changes is made.
G. Prior to the expenditure of CDBG funds,the SUB-RECIPIENT shall meet with the City's
Community Development Department staff to establish acceptable documentation and
guidelines regarding requests for payment for the activities described in the Scope of
Work. No payment of CDBG funds will be made by City without the required
documentation.
H. SUB-RECIPIENT shall record and report monthly to the CITY all program income (as
defined in 24 CFR 570.500(a)) generated by activities carried out with CDBG funds
made available under this Agreement. Any such program income shall be returned to the
CITY. Written request for an exception to this section must be made in writing to the
CITY's Community Development Department. Such request shall describe why the
SUB-RECIPIENT needs the income, the specific activities the SUB-RECIPIENT will
undertake with the funds, and how the SUB-RECIPIENT will report income and
expenditures to the CITY. A written response to the request will be provided to the SUB-
RECIPIENT from the CITY. The use of any program income by the SUB-RECIPIENT
shall comply with the requirements set forth at 24 CFR 570.504. By way of further
limitations, to the extent any such income is used during the Agreement period for
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activities permitted under the Agreement, SUB-RECIPIENT shall reduce requests for
additional funds by the amount of any such program income balances on hand. All
unexpended program income shall be returned to the CITY at the end of the Agreement
period. Any interest earned on cash advances from the U.S. Treasury and from funds
held in a revolving fund account is not program income and shall be remitted promptly to
the CITY.
III. AMOUNT AND TERMS OF GRANT
A. The CITY shall distribute to SUB-RECIPIENT, as SUB-RECIPIENT'S portion of the
total grant received by the CITY and in consideration of SUB-RECIPIENTS undertaking
to perform the PROJECT, a maximum of$36,850 (hereinafter"Grant Funds"),to be paid
in the manner set forth herein at Section VII.
B. This PROJECT shall be identified by the following project and account numbers: Project
No. 154651 and Account No. 230-0000-791.93-36 in the amount of $36,850, which
identifying numbers shall be used by SUB-RECIPIENT on all payment requests.
C. In the event the services identified in Section II, Scope of the Project of this Agreement
or other eligible services for low and moderate income individuals and households are no
longer provided at the Community Crisis Center, 37 South Geneva Street, Elgin, due to
actions by the SUB-RECIPIENT, the SUB-RECIPIENT shall reimburse the U.S.
Department of Housing and Urban Development or the CITY for renovation activities
undertaken in whole or in part with CDBG funds at a rate of 6.7% for each year and
portion of each year remaining on the ten-year useful life of the Facility improvements.
The ten-year compliance period shall begin on the commencement date of this
Agreement. This provision shall not be construed as limiting the CITY from asserting
any claims against the Community Crisis Center for the breach of any other terms of this
Agreement.
D. Upon project completion as specified in Section II, Scope of the Project, any remaining
CDBG project funds shall be available for reallocation by the CITY to another eligible
CDBG project. If SUB-RECIPIENT materially fails to comply with any term of this
award, the SUB-RECIPIENT shall repay to the CITY all funds used for ineligible
activities.
E. A minimum of 51% of the persons served on an annual basis shall be at or below 80%of
the Median Family Income in order for the SUB-RECIPIENT to maintain eligibility for
the CDBG funds provided for herein. Said income levels shall be updated and revised
annually to conform to levels set by the U. S. Department of Housing and Urban
Development. Failure to meet the aforementioned minimum 51%threshold shall require
SUB-RECIPIENT to reimburse CITY for funds expended, in whole or in part, for
renovation activities.
F. Changes in the scope of services, budget, or method of compensation contained in this
Agreement, unless otherwise noted, may only be made through a written amendment to
this Agreement, executed by the SUB-RECIPIENT and CITY.
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IV. SUB-RECIPIENT'S COMPLIANCE WITH THE ACT
A. CITY shall assist SUB-RECIPIENT'S making application for CDBG funds.
B. SUB-RECIPIENT shall abide by the Act,and all HUD rules and regulations promulgated
to implement the Act.
C. SUB-RECIPIENT shall, upon request of CITY, (1) assist in the completion of an
environmental review and (2) complete certifications showing equal employment
opportunity compliance including equal employment opportunity certification with
reference to the PROJECT, as set forth in Exhibit "C" attached hereto and made a part
hereof.
D. SUB-RECIPIENT,in performing under this Agreement,shall:
1. Not discriminate against any worker, employee, or applicant, or any member of
the public, because of race, creed, color, sex, age or national origin, nor
otherwise commit an unfair employment practice;and
2. Take affirmative action to insure that applicants are employed without regard to
race, creed, color, sex, age or national origin, with such affirmative action in-
cluding, but not limited to the following: Employment, upgrading, demotion or
transfer, termination, recruitment or recruitment advertising, layoff or
termination, rates of pay or other forms of compensation, selection for training,
including apprenticeship.
E. SUB-RECIPIENT shall permit CITY and the Department of Housing and Urban
Development to conduct on-site reviews, examine personnel and employment records
and to conduct any other procedures or practices to assure compliance with the provisions
of this agreement. SUB-RECIPIENT agrees to post in conspicuous places available to
employees and applicants for employment notices setting forth the provisions of this non-
discriminatory clause.
F. SUB-RECIPIENT shall comply with all laws and state and federal rules and regulations,
including but not limited to those regarding a direct or indirect illegal interest on the part
of any employee or elected official of the SUB-RECIPIENT in the PROJECT or
payments made pursuant to this Agreement.
G. SUB-RECIPIENT hereby warrants and represents that neither the PROJECT, including
but not limited to any funds provided pursuant thereto,nor any personnel employed in the
administration of the program shall be in any way or to any extent engaged in the conduct
of political activities in contravention of Chapter 15 of Title 5, United States Code,
referred to as the Hatch Act.
H. SUB-RECIPIENT shall maintain records to show actual time devoted and costs incurred,
in relation to the PROJECT, and shall prepare and submit monthly progress reports which
describe the work already performed and anticipated during the remaining time of the
PROJECT. Upon fifteen(15) days notice from the CITY, originals or certified copies of
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all time sheets,billings, and other documentation used in the preparation of said progress
reports shall be made available for inspection, copying, or auditing by the CITY at any
time during normal business hours, at 150 Dexter Court, Elgin,Illinois.
I. SUB-RECIPIENT shall adopt the audit requirements of the Office of Management and
Budget (hereinafter "OMB") Circular A-133, "Audits of Institutions of Higher Learning
and Other Non-Profit Institutions." SUB-RECIPIENT shall submit to the CITY one copy
of said audit report. SUB-RECIPIENT shall permit the authorized representatives of the
CITY, HUD and the Comptroller General of the United States to inspect and audit all
data and reports of the SUB-RECIPIENT relating to its performance under the
Agreement.
J. SUB-RECIPIENT and CITY shall at all times observe and comply with Title 24 CFR
Part 570 and all applicable laws, ordinances or regulations of the Federal, State, County,
and local government, which may in any manner affect the performance of this
Agreement.
K. SUB-RECIPIENT shall transfer to the CITY any unused CDBG funds and submit all
billings attributable to this Project at the time this Agreement expires.
L. SUB-RECIPIENT will ensure that any real property under the SUB-RECIPIENT'S
control that was acquired and/or improved in whole or in part with CDBG funds is used
to meet the benefit of low and moderate income persons as defined by HUD, for a period
of 10 years after the commencement of this Agreement.
M. If during the 10 year period after the commencement of this Agreement, the SUB-
RECIPIENT disposes of any property under the SUB-RECIPIENT'S control that was
acquired and/or improved in whole or in part with CDBG funds, then the SUB-
RECIPIENT will reimburse the CITY in the amount of the current fair market value of
the property less any portion of the value attributable to expenditures of non-CDBG
funds for acquisition of, or improvement to, the property in accordance with 24 CFR
570.503(b)(8)and 24 CFR 570.505.
V. RIGHTS TO SUBCONTRACT
A. SUB-RECIPIENT is herewith granted authority to subcontract all or any portion of the
PROJECT to such engineers, architects, independent land use consultants, professional
land planner, construction contractors or other entities as SUB-RECIPIENT shall deem
appropriate or necessary and upon such terms as may be acceptable to SUB-RECIPIENT.
B. Administration of any subcontracts by the SUB-RECIPIENT shall be in conformance
with 24 CFR Part 570.200(d)(2)and Part 85.36.
VI. SUB-RECIPIENT'S AUTHORIZATION TO ACCEPT PROPOSALS
A. After the CITY has received notification that funds for the PROJECT have been released
by HUD, the SUB-RECIPIENT shall be authorized to accept the proposal of any
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subcontractor for the PROJECT.
VII. BILLING PROCEDURE
A. Upon release of Grant Funds by HUD for the PROJECT, the CITY shall make
disbursements to the SUB-RECIPIENT as either reimbursement for advances made by
SUB-RECIPIENT or as advances for specific cash requirements of SUB-RECIPIENT for
the PROJECT. All claims of SUB-RECIPIENT, whether for reimbursement or
advancement, shall comply with the following requirements:
1. SUB-RECIPIENT shall submit a listing of all disbursements of CDBG funds, on
a form provided by the CITY;
2. Any claim for advancement of CDBG funds shall be limited to an amount
necessary for SUB-RECIPIENT to meet specific cash requirements for the
PROJECT and shall be disbursed by SUB-RECIPIENT within three (3) working
days of receipt by SUB-RECIPIENT;
3. Any request for reimbursement or advancement pertaining to work under
contracts from the SUB-RECIPIENT shall include the following:
a. For interim payments to contractors and subcontractors, certification that
the work for which payment is requested has been performed and is in
place and to the best of SUB-RECIPIENT'S knowledge, information and
belief that, the quality of such work is in accordance with the contract
and subcontracts, subject to: (i) any evaluation of such work as a
functioning PROJECT upon substantial completion; (ii) the results of
any subsequent tests permitted by the subcontract; and(iii)any defects or
deficiencies not readily apparent upon inspection of the work; and
b. For final payment, certification that the work has been performed in a
satisfactory manner and in conformance with the contract.
4. Processing of all requests for payment shall be contingent upon the submission of
the required documentation by the contractor and subcontractor to the CITY that
fully complies with federal labor standards, uniform relocation act or any other
applicable federal, state,or local statutes,rules or regulations.
5. SUB-RECIPIENT shall forward to CITY all billings, vouchers, and other
documents representing any accounts payable, in such timely and reasonable
manner as both parties shall determine; provided, however, that in no event shall
such documents be forwarded to CITY later than twenty-one (21) days after
SUB-RECIPIENT'S receipt of such documents.
6. SUB-RECIPIENT shall cooperate with the CITY to facilitate the maintenance of
financial records by the CITY as required by Title 24 CFR 85.
B. Upon submission of an acceptable claim for Grant Funds, CITY shall process such claim
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and shall approve such claim for payment following approval by the City's Community
Development Department, for compliance with this Agreement and applicable HUD
requirements.
C. Except as provided for in Section IX and X herein, CITY shall pay all required payments
against eligible project costs, as described in Section II.B, incurred by SUB-RECIPIENT
under this Agreement.
VIII. ADMINISTRATION AND REPORTING REQUIREMENTS
A. SUB-RECIPIENT shall administer the Grant Funds in conformance with the regulations,
policies, guidelines and requirements of OMB Circular numbers A-110, A-122, and A-
133,as they relate to the acceptance and use of federal funds for the PROJECT.
B. SUB-RECIPIENT shall submit all required information to show compliance with
applicable laws, rules and regulations, as specified in this Agreement and shall submit to
CITY a monthly progress report no later than the tenth day of the month following the
activity being reported. SUB-RECIPIENT shall comply with all reporting and other
requirements as specified in Exhibit "B" attached hereto and made a part of this
Agreement.
C. Relocation of Tenants
SUB-RECIPIENT shall comply with the requirement under the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970. SUB-RECIPIENT shall
maintain a separate relocation file for each displaced person/business for at least three
years after the project has been completed or the person/business has received final
relocation payments, whichever is later. Relocation costs must be paid to any tenant
(residential or nonresidential) who occupies any building being acquired and is forced to
move without cause. Waiver of rights to relocation costs can only be done by a single
family homeowner.
D. Management Plan and Operating Budget of the Facility
SUB-RECIPIENT shall maintain, and keep current, a management plan and operating
budget stating policies governing the operation of the facility and shall keep this plan and
budget on file with the CITY.
IX. TERMINATION OF AGREEMENT OR SUSPENSION OF PAYMENT
A. During the implementation of the PROJECT, CITY may terminate this Agreement or
may suspend payment of Grant Funds to SUB-RECIPIENT for SUB-RECIPIENT'S
substantial breach of the Agreement, abandonment of the PROJECT or occurrence
rendering impossible the performance by SUB-RECIPIENT of this Agreement.
B. During the implementation of the PROJECT, the CITY may suspend payments of Grant
Funds, due to use of funds in a manner unrelated to or in breach of this Agreement
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relative to, SUB-RECIPIENT'S performing the PROJECT, failure by SUB-RECIPIENT
in submitting supporting information or documentation for a claim, submission by SUB-
RECIPIENT of incorrect or incomplete reports, or SUB-RECIPIENT'S suspension of its
pursuit of the PROJECT.
C. In the event CITY elects to terminate this Agreement or to suspend payments, for any
reason stated herein above in paragraph A and B of this Section IX, it shall notify the
SUB-RECIPIENT, in writing, of such action, specifying the particular deficiency, at least
five (5) working days in advance of any such action and establishing a time and a place
for the SUB-RECIPIENT to refute the alleged deficiency at a time prior to CITY'S taking
such action. After allowing the SUB-RECIPIENT the opportunity to refute or correct the
alleged deficiency, if the alleged deficiency continues to exist, in the opinion of the
CITY, the CITY may withhold payment of the Grant Funds until such time as the
violation or breach is remedied. No action taken or withheld by the CITY under this
paragraph shall relieve the SUB-RECIPIENT of its liability to the CITY for any funds
expended in violation of any of the terms of this Agreement.
D. SUB-RECIPIENT shall transfer to the CITY any unused CDBG funds and submit all
billings attributable to this Project at the time this Agreement terminates or is suspended.
X. REMEDIES
A. To the fullest extent permitted by law, SUB-RECIPIENT agrees to and shall indemnify,
defend and hold harmless the CITY, its officers, employees, boards and commissions
from and against any and all claims, suits,judgments, costs, attorneys fees, damages or
any and all other relief or liability arising out of or resulting from or through, or alleged
to arise out of, any breach of this agreement; misuse or misapplication of funds derived
pursuant to this agreement by SUB-RECIPIENT; violation of any statutes, rules and
regulations, directly or indirectly, by SUB-RECIPIENT and/or any of its agents or
representatives; or any negligent acts or omissions of SUB-RECIPIENT or of SUB-
RECIPIENT'S officers, employees, agents or subcontractors. In the event of any action
against the CITY, its officers, employees, agents, boards or commissions covered by the
foregoing duty to indemnify, defend and hold harmless, such action shall be defended by
legal counsel of CITY'S choosing. The provisions of this paragraph shall survive any
termination and/or expiration of this Agreement.
B. In the event of loss of approved Grant Funds for the PROJECT as a result of any
violation or breach of this Agreement by the CITY, misuse or misapplication of funds
received from HUD unrelated to the PROJECT, or any violation of the statutes, rules and
regulations of HUD, directly or indirectly, by CITY and/or any of its agents or
representatives, CITY'S liability to SUB-RECIPIENT shall be limited to any funds
which have previously been provided to sub-recipient pursuant to this Agreement. SUB-
RECIPIENT hereby waives and releases CITY from any and all other liability pursuant
to any such breach,misuse,misapplication or violation of statutes,rules or regulations.
C. In the event HUD, or any other federal agency,makes any claim which would give rise to
invoking the remedy provisions, as set forth in paragraph A or B of this Section X, then
the CITY or SUB-RECIPIENT shall immediately notify the other party, in writing,
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providing the full details of the alleged violation. To the extent that any such matter is
not subject to exclusive federal jurisdiction, venue for the resolution of any disputes or
the enforcement of any rights arising out of or in connection with this Agreement
between the CITY and SUB-RECIPIENT shall be in the Circuit Court of Kane County,
Illinois.
D. In addition to any remedies available to the CITY, if CITY has lost or been prevented
from receiving any federal funds, other than the Grant Funds, as a result of any alleged
violation of law or other breach of this Agreement by SUB-RECIPIENT, or if SUB-
RECIPIENT fails to comply with any term of this award or Agreement, the SUB-
RECIPIENT shall repay, upon demand by the CITY, such amount of Grant Funds
previously disbursed or allegedly due to the SUB-RECIPIENT.
XI. TIMELINESS
A. Time is of the essence of this agreement. SUB-RECIPIENT shall meet the schedule
deadlines listed below. Any milestone which the SUB-RECIPIENT does not achieve
within two months of the date listed will result in the SUB-RECIPIENT submitting a
revised implementation schedule for approval by the City's Community Development
staff. Failure to achieve these deadlines may result in the loss or reduction of grant funds
at CITY's discretion.
Actions Date
1. Prepare Bid Specification May 2011
2. Bids Solicited
June 2011
3. Select Contractor July 2011
4. Reconstruction Begins August 2011
5. Reconstruction Completed November 2011
B. SUB-RECIPIENT. Shall complete the PROJECT within twelve (12) months from the
date of this Agreement. However, in the event of any alterations or additions or of
circumstances beyond the control of SUB-RECIPIENT, which in the opinion of the
Community Development Director will require additional time for completion of said
expenditures, then in that case, the time of completion shall be extended by the
Community Development Director by a period of time not to exceed six(6)months.
C. If SUB-RECIPIENT is delayed in the completion of the PROJECT by any cause
legitimately beyond its control, as determined by the CITY, such that it cannot complete
the PROJECT within eighteen (18) months of the date of this Agreement, it shall
immediately give written notice to the CITY of the anticipated delay, the reasons
therefore and request an extension of time for completion of the PROJECT. CITY's
Community Development Director shall consider any such request and shall make a
recommendation to CITY's City Council as to whether in his sole discretion he considers
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such an extension to be reasonable and necessary, under the totality of circumstances to
be required for completion of the PROJECT due to the particular circumstances. The
CITY's City Council shall act upon the extension request and recommendation of the
Community Development Director and notify the SUB-RECIPIENT whether the time
extension is granted or denied, and the CITY's intention to exercise the remedies
available herein, including but not limited to suspension of further payments. A revised
implementation schedule shall be submitted by SUB-RECIPIENT if an extension is
granted by the CITY.
XII. MISCELLANEOUS PROVISIONS
A. AMENDMENTS -This Agreement constitutes the entire Agreement between the parties
hereto. There are no other agreements, either oral or implied, between the parties hereto
regarding the subject matter hereof. Any proposed change in this Agreement shall be
submitted to the other party for prior approval. No modifications, additions, deletions, or
the like, to this Agreement shall be effective unless and until such changes are executed,
in writing,by the authorized officers of each party.
B. SUBJECT TO FINANCIAL ASSISTANCE AGREEMENT - This Agreement is made
subject to fmancial assistance agreements between the CITY and the United States
Department of Housing and Urban Development, with the rights and remedies of the
parties hereto being in accordance with any such agreements.
C. ASSIGNMENT - except as provided in Section VI hereof, SUB-RECIPIENT shall not
assign this Agreement or any part thereof and SUB-RECIPIENT shall not transfer or
assign any Grant Funds or claims due or to become due hereunder, without the written
approval of the CITY having first been obtained.
D. ATTORNEY'S OPINION - If requested, SUB-RECIPIENT shall provide an opinion of
its attorney, in a form reasonably satisfactory to the CITY, that all steps necessary to
adopt this Agreement, in a manner binding upon SUB-RECIPIENT, have been taken by
SUB-RECIPIENT, and that SUB-RECIPIENT is in compliance with applicable local,
state and federal statues, rules and regulations for the purpose of complying with this
Agreement.
E. HEADINGS -The section headings of this Agreement are for convenience and reference
only and in no way define, limit, or describe the scope or intent of this Agreement, and
should be ignored in construing or interpreting this Agreement.
F. The terms of this Agreement shall be severable. In the event any of the terms or
provisions of this Agreement are deemed to be void or otherwise unenforceable for any
reason,the remainder of this Agreement shall remain in full force and effect.
G. This Agreement shall not be construed to create a joint venture,partnership, employment
or other agency relationship between the parties hereto.
H. Venue for the resolution of any disputes or the enforcement of any rights between the
parties hereto arising out of or in connection with the terms and provisions of this
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Agreement shall be in the Circuit Court of Kane County,Illinois.
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IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the dates recited below.
CITY OF ELGIN, an Illinois Municipal Corporation
BY: , d X
Z
an R. Stegall
City Manager
DATE: V AA
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ATTEST: Vg+-,.(,s—
Diane Robertson
City Clerk
SUB-RECIPIENT: Community Crisis Center
37 South Geneva Street,Elgin,Illinois 60120
BY: _A Lit)eJ VOyilt-Or-4--
Gretchen S.Vapn
Executive Director
DATE: .3 -30 -!1
ATTEST: !/L (Ceric c 4.--C
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EXHIBIT A
SUB-RECIPIENT'S CDBG APPLICATION
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CITY OF ELGIN CDBG PROGRAM
PROJECT APPLICATION
�
2010-2011 PROGRAM YEAR -6, �
o ?
6Z�09
Date of Submittal: 12/16/09
Project Name: Community Crisis Center Building Improvements
Project Address: 37 S Geneva Street
City: Elgin State: IL Zip Code: 60120
Census Tract,Block Group: 8512
Submitting Agency/Organization: Community Crisis Center,Inc.
Contact Person:
Name: Lisa S. Sampson
Address: 37 S Geneva Street
City: Elgin State: IL Zip Code: 60120
Telephone: 847-742-4088 x 130
Fax: 847-742-4182
E-mail: lsampson@crisiscenter.org
Amount of CDBG Funding Request: $36,850
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PROJECT APPLICATION (continued)
( -
1. PROJECT SCOPE AND PURPOSE:
Provide a detailed written statement that describes the scope of the proposed project, how
CDBG funds will be spent, the need for this project, and the anticipated benefits resulting from
this project.
STATEMENT OF PURPOSE: Provide below or attach a detailed written statement that describes the
scope of the proposed project, the need for the project and the anticipated benefits resulting from this
project.
The Community Crisis Center is requesting funding for the following improvements:
• Facility Entrance: replace damaged ceiling tiles and paint all walls
• Shelter Kitchen: replace lower cabinets,paint, and drywall repair
• Shelter Laundry/Bathroom: remove an unused shower and replace with a much needed mop basin,
drywall repair and paint
• Shelter Dining Room: minor tile floor repair
• 2nd Floor Shelter Bathrooms: replace flooring and paint
• Lower Level Sprinkler Room: install an independent heater to protect the sprinkler system and water
main during the frigid winter months
The front entrance and shelter portions of our building get the most use and require repair and
replacement in order to provide a clean and safe environment for all. It has been recommended that a
heating device be installed in the Sprinkler Room to avoid any damage to sensitive pipes during extreme
cold weather. Please be advised that our agency is located within the Elgin Historic District and must
abide by Illinois Historic Preservation Agency guidelines for all exterior work. The Crisis Center has
completed many renovation/rehabilitation projects on this building and has a good working relationship
with IHPA.
Since 1987 the Crisis Center has resided in this grand building that is located in Elgin's first historic
district just east of downtown. In the application for National Register of Historic Places the Franklin
School was listed as a building of significance, "the massive construction and detailing of this school
reflects Romanesque Revival influence with Palladian windows".
The project benefits our clients, most of who are at the low and moderate-income level, by maintaining
the facility that provides a multitude of services for them. Open 24 - hours a day, services include a
shelter for 40 women and children who are homeless or fleeing an abusive partner; 24-hour crisis hotline;
individual and group counseling; legal, welfare and medical advocacy; financial assistance; partner abuse
intervention; information & referral for other services; independent living program; and community
education.
Conceived and organized by a group of concerned Elgin citizens in 1975 the Community Crisis Center
has evolved into a comprehensive non-profit, social service agency that strives to meet the needs of
individuals and families dealing with the trauma of domestic violence, sexual assault, homelessness and
other life crises. In FY '09 our 62 employees provided 43,859 hours of service to 6,849 women, men and
children; 301 women and 288 children spent 10,975 nights in our shelter. On a daily basis the building
2
accommodates 40 shelter residents, 45 employees and welcomes on average 70 walk-in clients and
visitors.
2. PERFORMANCE MEASUREMENT:
Provide a list of project goals and objectives. Explain how the achievement of goals and
objectives will be measured or quantified.
This capital project does not lend itself to performance measurement other than to make sure that the
project is started and finished in a timely manner and is done properly. The project objective is to
maintain an efficient, safe facility for staff, clients and guests while preserving a building of historic
significance. We can measure the success by keeping to the implementation schedule and finishing on
time. Records will be kept of all work done.
3. NATIONAL OBJECTIVE:
Identify the National Objective that is met to qualify the project for CDBG funding. Please refer
to the list of objectives in Section 2.3.1:National Objectives of this document.
The Community Crisis Center project qualifies for CDBG funding under Section 2.3.1.1:
1. Benefit low and moderate-income persons or households as defined by Section 8 household
income guidelines.
4. ELIGIBLE ACTIVITY:
Identify the eligible activity that qualifies the project for CDBG funding. Please refer to the list
of activities in Section 2.3.2:Eligible Activities of this document.
The Community Crisis Center project qualifies for CDBG funding under Section 2.3.2.1 a, c and 2:
1. Rehabilitation and Preservation Activities.
a. Residential, commercial and industrial building rehabilitation. Assistance for publicly or
privately owned residential properties, low-income public housing, commercial or
industrial buildings (if privately owned, funding is limited to the exterior and the
correction of municipal code violations), nonprofit-owned nonresidential buildings and
manufactured housing.
c. Historic Preservation. Rehabilitation, preservation or restoration of historic properties
whether publicly or privately owned.
2. Public Facilities and Improvements. Acquisition, construction, reconstruction, rehabilitation or
installation of public facilities and improvements (including design features and improvements
that promote energy efficiency and enhance the aesthetic quality of public facilities) carried out
by public or private nonprofit entities. Buildings for the general conduct of government cannot
be assisted with CDBG funds except for the removal of architectural barriers.
5. LOW& MODERATE INCOME BENEFIT STATEMENT:
Explain how the proposed project benefits low and moderate-income persons, households or
neighborhoods. Quantify the population benefiting from the proposed project. Describe the
method used to calculate the benefit.
3
The Community Crisis Center meets the needs of individuals in imminent danger or crisis who have
limited or inadequate fmancial resources. Because the facility is open to the public 24-hours a day it is
the responsibility of the Crisis Center to maintain a building that is safe, accessible, efficient and
welcoming to clients, guests and employees; funding the requested projects will assist us in
accomplishing the previously listed responsibilities.
Services include 24-hour crisis telephone hotline; emergency shelter for 40 women and children;
individual and group counseling; legal, welfare and medical advocacy; transitional living program;
fmancial assistance; information and referral for other services; emergency food; and community
education.
Population benefiting from proposed project:
-Number of persons or households expected to benefit from the project.4,900 individuals
•Number of low/moderate income persons/households expected to benefit from the project. 100%
6. DOCUMENTATION AND REPORTING:
During the course of this project, you are required by federal regulations to provide monthly or
quarterly reports on the clientele benefiting from this project. Describe the method you will
use to collect and maintain the following information on the clientele you serve:
• Number of persons/households
• Number of low and moderate income persons/households
• Household size and household income
• Race/ethnicity of clientele
• Number of female-headed households •
The Community Crisis Center is required by a majority of fenders to collect and record statistics in
regard to services provided and clientele. Information is processed daily and the database can be
manipulated to extract the above requested information. The Crisis Center will submit the information
monthly or quarterly in a one-page format with all required information; statistics will reflect an
unduplicated accounting of clients.
4
PROJECT APPLICATION (continued)
3. PROJECT COST ESTIMATE:
Provide cost information in the table below and/or attach additional cost estimate summaries.
Project Components Estimated Cost
A.Entrance ceiling tiles/paint $5,500
B. Kitchen/Dining cabinets/paint, floor $6,250
C. Laundry room/bathroom $8,600
D.Bathroom floor/paint $8,500
E. Sprinkler Room heater $3,000
F. Architectural Specs $5,000
Total Project Cost $36,850
Total CDBG Funding Request $36,850
Total Contribution From Other Funding Sources $0
8. OTHER PROJECT FUNDING SOURCES AND AMOUNTS:
Funding Source Amount of Funding
A. $
B. $
C. $
D. $
E. $
Total Contribution From Other Funding Sources $ 0
5
PROJECT APPLICATION (continued)
9. PROJECT IMPLEMENTATION:
List the major tasks that will be accomplished through this project and provide a completion date for
each task.
Task Completion Date
1. Bid Spec Manual completed June-July 2010
2. Go out to bid August 2010
3. Award contract August 2010
4. Start of project September 2010
5. Project completion November 2010
Total number of months required for project completion: 6 months
6
ATTACHMENTS
A. Mission Statement of the Organization
B. Tax-exempt determination letters from the Federal Internal Revenue Service and the
State Franchise Tax Board
C. Articles of Incorporation and By-laws
D. Board of Directors
E. Letter of resolution from the Board of Directors authorizing the submission of the
proposed project(s).
F. Organizational chart
G. Resume of the Chief Program Administrator and Chief Fiscal Officer
H. Recent financial statement and audit report
Attachment A
ar,�
s
Cof
CRISIS CENTER.. hope
George Van De Voorde Place
PO Box 1390 Elgin IL 60121-1390 Bus Line: 847-742-4088 Crisis Line: 847-697-2380 Fax:847-742-4182 TTY:847-742-4057 www.crisiscenter.org
Mission Statement:
We provide Safety, Hope, Advocacy, Respite and Education for those impacted by crisis and violence in the Fox
Valley Region and Illinois.
COMMUNITY CRISIS CENTER,INC MISSION:
We provide Safety,Hope,Advocacy, Respite and Education for those impacted by crisis and violence in the Fox Valley Region and Illinois.
/'t(Irik.tiro G/V i .JJ
internal Revenue Service
Department of the Treasury
Date: March 30, 2007 P. 0- Box 2508
Cincinnati, OH 45201
COMMUNITY CRISIS CENTER INC - Person to Contact:
K Ms. Griffith 31-08705
PO BOX 1390
ELGIN IL 60121 Customer Service Representative
Toll Free Telephone Number:
877-829-5500
Federal Identification Number:
36-2855797
Dear Sir or Madam: •
This is in response to your request of.March 30, 2007, re
. exempt status. garding your organfzation's tax-
In June 1976 we issued a determination letter that recognized o
from federal income tax. Our records indicate that your organization ir currently organization as exempt
under section 501(c)(3) of the. Internal Revenue Code:• nt(y exempt
• Our records indicate•that your.organization is also classified as a public charity under •
sections 509(a)(1) and 17O(b)(11(A)(vi) of the Internalal Revenue Code.
OUr records indicate that eoritributions to your organization are deductible .
170 of the Code, and that you are qualified to receive.tax deductible-bequests,der section •
transfers•or gifts under section 2055, 2106:or 2522 of the Internal Revenue _ devises,
•
ue Code,
ff you have any questions, please call us at the telephone number shown in the heading
this letter. of
•
Sincerely, •
kglidLek ialiffi6(3. • . • .
•
•
Michele M.Sullivan, Oper. Mgr.
•
Accounts Management Operations 1
•
Attachment C
COMMUNITY CRISIS CENTER, INC.
BYLAWS
ARTICLE I
NAME
This not-for-profit organization shall be known as the Community Crisis Center, Inc.
ARTICLE II
PURPOSES
The Community Crisis Center will provide services, shelter, supportive therapy,job and
financial counseling and advocacy in order to help individuals and families lead fulfilling
and productive lives.
ARTICLE III
NON-DISCRIMINATION
The corporation shall not discriminate against any person for reason of race, gender, age,
national origin, handicap, religious conviction, marital status,veteran status or sexual
preference.
ARTICLE IV
OFFICES
Section 1. Principal Office
The principal office of the corporation shall be in the State of Illinois, County of Kane, and
City of Elgin. The corporation may have other such offices as the board of directors may
determine or as the affairs of the corporation may require from time to time.
Section 2. Registered Office
The corporation shall have and continuously maintain in the State of Illinois a registered
office and a registered agent whose address is identical to the registered office. The
registered office may be, but need not be, identical to the principal office. The address of
the registered office may be changed from time to time by the board of directors.
ARTICLE V
MEMBERSHIP
The Community Crisis Center shall have no members. All rights and powers that might
be possessed by members shall be vested in the directors of the board.
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ARTICLE VI
BOARD OF DIRECTORS
Section 1. General Powers
The governance of this corporation shall be vested in the board of directors. The board
shall take final action on all major questions of policy and general plans, and shall
ultimately be responsible for the administration of the corporation.
Section 2. Duties
The duties of the board are to: carry out the goals and objectives of the corporation;
evaluate and monitor all programs; develop programs and activities that promote the
purpose of the corporation; hire and fire the Executive Director; establish personnel
policies; approve an annual budget; monitor finances; ensure adequate resources are
available to the corporation; authorize all legal documents; present an annual report at the
annual meeting; and promote a positive public image and communicate with appropriate
publics.
Section 3. Election,Tenure, Qualifications
The board shall consist of not less than 15 nor more than 20 directors.
Directors of the board shall be elected at the annual meeting of the corporation and shall
take office immediately.
A. One-third of the total directors of the board shall be elected each year to
three-year terms.
B. The Board Development Committee shall present a candidate for each
position at the last regular board meeting prior to the annual meeting. At
that time, nominations from the floor will be called. The candidate for each
position will be presented at the annual meeting and the President shall call
for nominations from the floor.
C. Elections shall be by a majority vote of the voting directors present at a
meeting at which there is a quorum.
D. The directors shall be chosen to represent various constituencies in the
community, including community leaders; financial supporters; and others
who support the mission and goals of the Center.
Section 4. Annual Meeting
An annual meeting of the corporation shall be held in June at such time and place as the
board of directors shall designate. All directors of the board shall receive at least five days
notice (but not more than forty days notice) by letter or publication in any newspaper of
general circulation in the area of the annual meeting.
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Section 5. Regular Meetings
Regular meetings of the board of directors shall be held each month except July and
December, at a time to be determined by the President with the approval of the board of
directors.
Section 6. Executive Session
Executive session may be called by a majority vote of the board of directors.Executive
session will be closed to all except the board of directors and the Executive Director of the
corporation, unless the board chooses to invite additional individuals for the purpose of
clarifying the issue at hand. Executive session may be called in the case of sensitive
personnel matters, matters of either pending or possible Iitigation, or other such matters
that would be detrimental to the corporation if discussed in an open meeting.
Section 7. Special Meetings
Special meetings of the board of directors may be called by the President, or any three or
more directors of the board.
Section 8. Quorum
A quorum at any regular, special or annual meeting shall be a simple majority of the
directors then in office.
Section 9. Proxies
There shall be no proxies. At any meeting of the board of directors, a director will vote in
person.
Section 10. Manner of Acting
A quorum shall be required for official board action.An extraordinary majority of three-
fourths of all board directors shall be required to approve dissolution of the corporation or
to purchase or sell real estate.
Section 11. Orientation
The retiring and remaining directors of the board along with the Board Development
Committee are responsible for orienting newly elected directors as soon as possible
following elections. The retiring directors shall turn over all appropriate documents and
provide all information as appropriate to the newly elected directors.
10/02 3
Section 12. Removal
Any board director may be removed by an affirmative vote of two-thirds of the board
when in its judgment the best interest of the corporation shall be served thereby. Any
director of the board who shall have three consecutive absences from regular board
meetings within one fiscal year shall be notified after the third missed meeting and deemed
to have resigned after missing the fourth meeting. Any director proposed to be removed
shall be entitled to at least five days notice in writing by mail of the meeting at which such
removal is to be voted upon and shall be entitled to appear before and be heard at such
meeting.
Section 13. Resignation
Any director may resign from the board of directors at any time by giving a written notice
to the President or Secretary. Such resignation shall take effect at the time specified
therein; and, unless otherwise specified therein,the acceptance of such resignation shall not
be necessary to be effective.
Section 14. Employment
No director of the board shall become an employee of the Community Crisis Center within
12 months of that director's service on the board.
Section 15. Vacancies
Vacancies which occur on the board of directors shall be declared at a regular meeting of
the board of directors. The Board Development Committee shall nominate a replacement
to be elected at a regular meeting of the board of directors. Vacancies shall be filled in a
timely manner, not to exceed six months. A director elected to fill a vacancy,shall be
elected for the unexpired term of the previous director.
Section 15. Inurement
No part of the net earnings of the corporation shall inure to the benefit of, or be
distributable to directors of the board.
Section 16. Compensation
Directors of the board shall receive no compensation for their services.
Section 17. Conflict of Interest
Any director shall disclose to the board any personal interest in any matter pending before
the board and shall refrain from voting in any decision on such matter. Annually, a
conflict of Interest Statement requiring disclosure of any personal benefit from any matter
10/02 4
pending before the board, shall be signed by directors and kept on file at the Community
Crises Center.
Section 18. Informal Action by Directors
Any action required to be taken at a meeting of the board of directors of the corporation
may be taken without a formal meeting as long as all directors are polled for their votes on
the action by the President or Secretary or all directors consent in writing to such action.A
summary of such actions will be duly noted in the minutes of the next meeting of the board
of directors.
Section 19. Notice
Notice of any special meeting of the board of directors shall be given at least five days
previously thereto by written notice to each director at the address shown by the records of
the corporation, or by direct verbal communication to the director. If mailed, such notice
shall be deemed to be delivered when deposited in the United States mail in a sealed
envelope so addressed,with postage thereon prepaid. If notice is given by email, such
notice shall be deemed to be delivered when the email is opened by the recipient. Notice of
any special meeting of the board of directors may be waived in writing signed by the person
or persons entitled to the notice either before or after the time of the meeting. Neither the
business to be transacted at, nor the purpose of any special meeting of the board need be
specified in the notice or waiver of notice of such meeting, unless specifically required by
law or by these bylaws.
ARTICLE VII
OFFICERS
Section 1. Officers
The officers of the corporation shall be President, Vice-President, Secretary, Treasurer,
and such other offices which may be created by the board. No two offices may be held by
the same person.
Section 2. Elections, Term. and Qualifications
Officers shall be elected at the annual meeting of the corporation and shall take office
immediately. Officers of the corporation shall be elected for a term of one year or until
their successors are elected and seated. Officers shall be eligible to hold their respective
offices for no more than three consecutive terms. In order to qualify for the office of
President, a director must have served on the board for at least one year.
10/02 5
Section 3. Removal
Any officer elected by the board of directors may be removed by an affirmative vote of
two-thirds of the directors whenever in their judgment the best interests of the corporation
would be served thereby.Any officer proposed to be removed shall be entitled to at least
five days notice in writing by mail of the meeting of the board of directors at which such
removal is to be voted upon and shall be entitled to appear before and be heard by the
board of directors at such meeting. Such removal shall be without prejudice to the contract
rights, if any, of the person so removed.
Section 4. Vacancies
Vacancies which shall occur among the officers of the corporation shall be declared at a
regular meeting of the board of directors. The Board Development Committee shall
nominate a replacement to be elected at the next regular meeting of the board of directors.
The person filling such vacancy shall complete the unexpired term of the former officer.
Section 5. President
The President shall preside at all meetings of the board of directors and of the Executive
Committee. Subject to the direction and mandate of the board, the President shall be in
charge of the property and affairs of the corporation; shall see that the resolutions and
directives of the board are carried into effect except in those instances in which that
general responsibility is assigned to some other person by the board; shall appoint
chairpersons of committees; shall serve ex-officio on all committees; shall supervise the
Executive Director; and, in general,shall discharge all duties as may be prescribed by the
board of directors. Except in those instances in which the authority to execute is expressly
delegated to another officer or agent of the corporation, or a different mode of execution is
expressly prescribed by the board or these bylaws, the President may execute for the
corporation any contracts, deeds, mortgages, bonds, or other instruments which the board
has authorized to be executed; the President may accomplish such execution either under
or without the seal of the corporation and either individually or with any other officer
thereunto authorized by the board, according to the requirements of the form of the
instrument.
Section 6. Vice President
In the absence of the President or in the event of the President's inability to act, the Vice
President shall have all the powers of and be subject to all the restrictions upon the
President. The Vice President shall chair a standing committee of the board based on the
Vice President's skills and interests. The Vice President shall perform such other duties as
from time to time may be assigned by the President or by the board of directors.
10/02 6
Section 7. Treasurer
The Treasurer shall be the principal financial officer of the corporation and shall oversee
financial transactions. The Treasurer shall see that adequate financial books and records
are instituted and maintained for the corporation; shall be responsible for custody of all
funds and securities of the corporation; shall ensure that all payments due by the
corporation are paid; shall ensure that all monies due and payable to the corporation are
received, that receipts are given, and that these monies are deposited in the name of the
corporation in such banks or other depositaries as shall be selected by the board of
directors; and shall chair on the Finance Committee. The Treasurer shall be responsible
for submittal of an annual financial statement and furnish accounting on all financial
matters to the board of directors at its regular meetings. The Treasurer shall perform all
other duties incident to the office of Treasurer and such other duties as from time to time
may be assigned by the President or by the board of directors. If required by the board of
directors, the Treasurer shall give a bond for the faithful discharge of duties in such sum
and with such surety as the board of directors shall determine.
Section 8. Secretary
The Secretary shall keep minutes of the meetings; see that all notices are duly given in
accordance with the provisions of these bylaws and as required by law; oversee the
corporation's records and the corporate seal and see that the seal is affixed to all official
documents; keep a register of the names and addresses of each director; and in general,
•
perform all duties incident to the office of Secretary and such other duties as from time to
time may be assigned by the President or board of directors.
ARTICLE VIII COMMITTEES
Section 1. Standing Committees
The board of directors shall designate and establish standing committees which shall have
and exercise the authority of the board in the management of the corporation. The
President of the board shall appoint chairpersons of each committee who shall be directors
of the board. The committee chairperson may appoint additional members of the
committee who need not be directors as long as the majority of committee members are
directors. The Executive Committee shall consist of the elected officers of the board of
directors. The past President shall serve on the Executive Committee for the year
immediately following tenure as President. When the past President does not serve on the
Executive Committee, the President shall appoint a member at-large. The President shall
serve as chair.
The Executive Committee is commissioned by and accountable to the Board of Directors
to: manage the affairs of the Community Crisis Center between Board meetings,
coordinate the annual planning calendar, and monitor committee activities, thereby,
ensuring that the Board fully meets its responsibilities. It shall recommend and periodically
10/02 7
review all policies concerning the coordination of Board activities. It shall meet monthly or
as needed.
The Board Development Committee is commissioned by and accountable to the Board of
Directors to: design a corporate and Board structure that meets organizational needs;
ensure that all Board seats are filled by active and resourceful directors; and define policies
and procedures for the internal working of the Board; thereby, ensuring that the
Community Crisis Center is efficiently and effectively governed. It shall recommend and
periodically review the bylaws and all policies concerning the governance of the
Community Crisis Center.
Program Committees are commissioned by and accountable to the Board of Directors to:
establish policies that guide the design and implementation of program activities; evaluate
program effectiveness; and guarantee that the programming addresses the needs of the
Crisis Center's constituencies; thereby, fulfilling the mission of the organization. It shall
recommend and periodically review all policies concerning the programs. There shall be at
least two standing program committees, one for the Domestic Violence Program and one
for the Sexual Assault Program.
The Personnel Committee is commissioned by and accountable to the Board of Directors
to: oversee the establishment of a comprehensive personnel management system; guarantee
that fair and equitable personnel policies are adopted and practiced; and approve wage
and benefit schedules; thereby,ensuring that the Community Crisis Center is competently
and thoroughly managed. It shall recommend and periodically review all policies
concerning personnel.
The Finance Committee is commissioned by and accountable to the Board of Directors to:
safeguard its assets; oversee the judicious discharge of its funds; and ensure prudent
investments; thereby, asserting its fiduciary responsibilities and guaranteeing the fiscal
solvency of the corporation. It shall recommend and periodically review all policies
concerning the finances of the Crisis Center.
The Fundraising Committee is commissioned by and accountable to the Board of Directors
to: assume primary responsibility in all matters pertaining to fundraising efforts, planned
giving and capital campaigns; thereby, solidifying the financial base of the Crisis Center.It
shall recommend and periodically review all policies concerning resource development.
The Site Committee is commissioned by and accountable to the Board of Directors to:
oversee the management maintenance and upkeep of property and equipment; and assure
safekeeping of such property and equipment; thereby ensuring that the organization has
adequate space and equipment to carry out its programs. It shall recommend and
periodically review all policies concerning the property of the Community Crisis Center.
10/02 8
Section 2. Other Committees
The directors may from time to time create other committees, task forces, advisory or
honorary boards at a regular or special meeting of the board of directors. The direction
and guidelines of such committees shall be provided by the board of directors. The
chairpersons of such committees shall be appointed by the President.
Section 3. Advisory Board
The Advisory Board of the Community Crisis Center shall function as an advisory body to
the Crisis Center board of directors and staff.Its purpose is to provide professional advice
and assistance to the Crisis Center. Advisory Board members shall have all rights of the
Board Directors except the right to vote and attend executive sessions.Advisory Board
members shall advise staff and board on issues that may be presented to them and shall
serve on appropriate committees. Guidelines for composition and appointment shall be
determined by the board of directors.
Section 4. Honorary Board
The Honorary Board of the Community Crisis Center shall function as a collection of
prominent individuals who are interested in lending their support to the Crisis Center.
Support may be in the form of lending their name to solicit financial, human or physical
resources. Guidelines for composition and appointment shall be determined by the board
of directors.
Section 5. Removal
Any chairperson or member of a committee may be removed by a majority vote of the
board of directors whenever in its judgment the best interests of the corporation would be
served thereby.
Section 6. Quorum
Unless otherwise provided in the resolution of the board of directors designating a
committee, a majority of a committee shall constitute a quorum.
Section 7. Rules
Each committee may adopt rules for its own governance not inconsistent with these bylaws
or with rules adopted by the board of directors.
Section 8. Vacancies
Vacancies in the membership of any committee may be filled by appointments made in the
same manner as provided in the case of the original appointments.
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Section 9. Prohibitions
No committee shall have the authority to:
a. amend or repeal the bylaws;
b. elect, appoint or remove any director or officer of the corporation;
c. amend the Articles of Incorporation;
d. adopt a plan of merger or consolidation;
e. authorize sale, lease, exchange or mortgage of all or substantially all of the
property of the corporation;
f. authorize dissolution;
g. adopt plans for distribution of the assets; or
h. amend, alter or repeal any resolution of the board of directors.
ARTICLE IX
STAFF
Section 1. Executive Director
The board of directors shall hire an Executive Director who shall be the responsible
executive and administrative head of the Center and have general supervision and charge
of its works subject to policies as determined by the board of directors. The Executive
Director shall administer the activities of the Community Crisis Center under the general
direction of the board of directors and shall be responsible to the board.
The Executive Director shall be responsible for the execution and administration of policy
approved by the board of directors and recommend changes in policy to the board.
The Executive Director shall attend and may participate in discussion at all meetings of the
board of directors and committees, except when matters concerning employment are under
consideration or other sensitive issues which the board or a committee needs to evaluate
independently. The Executive Director or a designated staff member shall provide support
and assistance to standing committees.
The Executive Director shall make a written monthly report to the board and shall keep its
directors informed concerning the affairs and activities of the Community Crisis Center
and any special problems encountered in the administration thereof.
As head of staff, the Executive Director shall be responsible for the supervision, direction
and evaluation of the staff and for the implementation of approved personnel policies.
Section 2. Other Staff
Members of the staff, under the leadership of the Executive Director, shall be responsible
for carrying out the objectives of the Center through the specific functions assigned to them
by the Executive Director in accordance with approved personnel policies and job
descriptions.
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ARTICLE X
BUSINESS ADMINISTRATION
Section 1. Contracts
The board of directors may authorize any officer, agents of the corporation in addition to
the officers so authorized by these bylaws to enter into any contract or execute and deliver
any instruments in the name of and on behalf of, the corporation and such authority may
be general or confined to specific instances.
Section 2. Payments
All checks, drafts or orders for payment of money, notes or other evidences of indebtedness
issued in the name of the corporation, shall be signed by such officer or officers, agent or
agents of the corporation as stated in the bylaws and/or in such manner as shall from time
to time be determined by resolution of the board of directors. In the absence of such
determination by the board of directors, such instruments shall be signed by the President
and counter-signed by the Treasurer of the board of directors.
Section 3. Deposits
All funds of the corporation shall be deposited to the credit of the corporation in such
banks, trust companies or other depositaries as the board of directors may select.
Section 4. Funds
The board of directors may accept on behalf of the corporation any contribution, gift,
bequest or devise for the general purpose or for any special purpose of the organization.
Section 5. Special Powers
In order to acquire funds for the purposes of the corporation, the directors shall have the
power to:
a. hold or sponsor fundraising events;
b. solicit donations;
c. borrow funds and give evidence of indebtedness;
d. prepare and submit grant proposals; and
e. hire consultants to advise the board on matters relating to the corporation's
organization, administration and activities.
Section 6. Audit
An annual audit shall be conducted by an independent certified public accountant.
10/02 11
ARTICLE XI
BOOKS AND RECORDS
The corporation shall keep correct and complete books and records of accounts; sha'-
minutes of the proceedings of board and committee meetings; and shall keep at the
registered or principal office a record of the names and addresses of the directors.
All books and records of the corporation, except confidential personnel and client recut ds,
may be inspected by any director, or director's agent or attorney, any public official or any
contributor, for any proper purpose at any reasonable time.
ARTICLE XII
INVESTMENTS
The corporation shall have the right to retain all or any part of any securities or property
acquired in any manner; and shall have the right to invest and reinvest any funds,
according to the judgment of the board of directors. However, no action shall be taken by
or on behalf of the corporation if such action is made subject to special penalties under
applicable federal or state law; or if such action would result in the loss of tax exempt
status under Sections 501, 503 or 504 of the Internal Revenue Code of 1954, as amended.
and the regulations promulgated thereunder as they now exist or as they may her
amended.
ARTICLE XIII
VOTING UPON STOCK OF OTHER CORPORATIONS
The board of directors shall have full power and authority to vote on behalf of the
corporation at any meeting of stockholders of any corporation in which this corporation
may hold stock; and at any such meeting may possess and exercise all of the rights and
powers incident to the ownership of such stock.The board of directors may delegat'
powers to any person, and at its convenience may revoke any such powers granted.
ARTICLE XIV
FISCAL YEAR
The fiscal year shall begin on the first clay of July and end on the last day of June.
ARTICLE XV
CORPORATE SEAL
The board of directors shall provide a corporate seal which shall be affixed to all
appropriate corporate documents.
10/02 12
ARTICLE XVI
INDEMNIFICATION
The board should have the authority to enact bylaws whereby it shall indemnify and save
harmless its directors, officers, and employees from claim and suit brought against them
arising out of action"or inaction" taken in the course of their employment or service for
the corporation and further, the board shall have the authority to enact bylaws whereby
insurance may be procured consistent with the aforementioned indemnity.
Any person,his/her executors or administrators, may be indemnified or reimbursed by the
Community Crisis Center, Inc. for reasonable expenses actually incurred in connection
with any action, suit, or proceeding, civil or criminal, to which he/she or they shall be made
a party by reason of his/her being or having been a director, officer or employee of the
Community Crisis Center,Inc., provided, however,that no person shall be so indemnified
or reimbursed in relation to any matter in such action, suit, or proceeding as to which
he/she shall finally be adjudged to have been guilty of willful misconduct in the
performance of his/her duties to the Community Crisis Center, Inc., and provided further,
that no person shall be so indemnified or reimbursed in relation to any matter in such
action, suit, or proceeding which has been made the subject of a compromise settlement,
except with the approval of a court of competent jurisdiction,the board of directors acting
by vote of directors not parties to the same or substantially the same action, suit, or
proceeding,constituting a majority for the whole number of the directors. The foregoing
right of indemnification or reimbursement shall not be exclusive of other rights to which
such person, his/her executors or administrators, may be entitled as a matter of law.
ARTICLE XVII
AGENTS AND REPRESENTATIVES
The board of directors may appoint such agents and representatives of the corporation
with such powers and to perform such acts or duties on behalf of the corporation as the
board of directors may authorize, so far as is consistent with these bylaws, to the extent
permitted by law.
ARTICLE XVIII
WAIVER OF NOTICE
Whenever any notice is required to be given under the provisions of the General Not- For-
Profit Act of Illinois or under the provisions of the Articles of Incorporation or the bylaws
of the corporation, a waiver thereof in writing signed by the person or persons entitled to
such notice, whether before or after the time stated therein, shall be deemed equivalent to
the giving of such notice. The attendance of a director at any meeting shall constitute a
waiver of notice, except where a director attends a meeting for the express purpose of
objecting to the transaction of any business because the meeting is not lawfully called or
convened.
10/02 13
ARTICLE XIX
EXEMPT ACTIVITIES
Notwithstanding any other provisions of these articles, the corporation shall not carry on
any activity not permitted to be carried on (a)by a corporation exempt from Federal
Income Tax under Section 501c3 of the Internal Revenue code of 1954 (or the
corresponding provisions of a future United States Internal Revenue Law) or(b) by a
corporation, contribution to which - are deductible under Section 170c (2) of the Internal
Revenue Code of 1954 or the corresponding provisions of any future United States Internal
Revenue Law.
ARTICLE XX
AMENDMENTS
The bylaws of the corporation may be amended or repealed and new bylaws may be
adopted by a two-thirds vote of the board at any regular or special meeting, provided that
at least seven days written notice is given of intention to alter, amend, repeal or to adopt
new bylaws at such meeting. A summary of the proposed amendments shall be stated in the
notice.
ARTICLE XXI
LEGISLATIVE OR POLITICAL ACTIVITIES
No substantial part of the activities of the corporation shall be the carrying on of
propaganda or otherwise attempting to influence legislation and the corporation shall not
participate in, or intervene in, (including the publishing or distribution of statements) any
political campaign on behalf of any candidate for public office.
ARTICLE XXII
DISSOLUTION
Upon dissolution of the corporation, the board shall after paying or making provision for
payment of all liabilities, dispose of all the assets exclusively for the purpose of the
corporation in such manner, or to such organization or organizations organized and
operated exclusively for charitable, educational, religious or scientific purposes as shall at
the time qualify as an exempt organization or organizations under Section 501c3 of the
Internal Revenue Code of 1954 (or the corresponding provision of any future United States
Internal Revenue Law) as the board of directors shall determine. Any of such assets not so
disposed of shall be disposed of by the Circuit Court of the County in which the principal
office of the corporation is then located, exclusively for such purposes or to such
organization or organizations as said court shall determine, which are organized and
operated exclusively for such purposes.
10/02 14
ARTICLE XXIII
AUTHORITY
Matters not otherwise provided for in the bylaws shall be determined according to the
Illinois General Not-For-Profit corporation Act and decisions thereunder.The rules
contained in the current edition of Robert's Rules of Order shall govern the corporation in
all cases in which they are applicable wherein they are not inconsistent with the bylaws.
Adopted
October 21,2002
10/02 15
.
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C) Certificate Number 25190
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COMMUNITY 'CRISIS CENTER, INC.
xterr,94° Februa-rx____ ....Pf10 79 erdfreoyeikci /4-GENERAL NOT
FOR PROFIT CORPORATION ACTA,"/4".. oz4,erfifre-ova 4-17;1914',.))4dtak
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XdivcrEereforgY, MICHAEL.1 HOWL ET 7:glotodat",,944.9224944eW7.49:49 •
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6�j(FilingF` 125.Gn. FORA NP29 3U?E) i�;GE��3�-•<
ARTICLES OF INCORPORATION
UNDER THE
GENERAL NOT FOR PROFIT CORPORATION ACT
(These Articles Must Be Filed in Duplicate)
(Do Not Write in This Space)
Date Pald /Z-t .%-C.--
' ICHAEL J. HOWLETT Fling Fee i ToBA'(X lSOR(SbK,Secretary of State,Springfield,Illinois.
Clerk
We, the undersigned.
Not leas than three)
Name Number Street ACityp
State
ELLEN MACGREGOZ 912 3 Congdon Ave
Elgin, Illinois
SALLY BROWN 365 Algona
Elgin, Illinois
CAROL OVELMEN 1265 Country Side Drive Elgin,9 Illinois
JOAN SEILS • 1270 Schuler
Elgin, Illinois
being natural persons of the age of twenty-one years or more and citizens of the United States, for the purpose of
forming a corporation under the"General Not For Profit Corporation Act"of the State of Illinois,do hereby adopt the ,
following Articles of Incorporation:
1. The name of the corporation is: COMMUNITY CRISIS.CENTER, INC.
2. The period of duration of the corporation is Pernet dal
Malty stay'•perp.Nar•or a details aoabee et rsary
3. The address of its initial Registered Office in the State of Illinois is: 365 A!none
Street in the City of Elgin (50120) County of Kane
(Zip Cad.) and
the name of its Initial Registered Agent at raid Address is: SALLY DROWN
4. The first Board of Directors shall be Four
in number,their names and addresses being as follows:
Not n.r tit.CO..)
Name Number street, Addrew
City State
ELLEN MACGREGOR
SALLY BROWN 912 g • Concdun Ave. Elvin. Illinois
365 Algona Elgin, Illinois
CAROL OVELMEN 1265 Country Side Drive EIgin, Illinois
JOAN SEILS • 1270
Schuler Elgin, Illinois
5. The purpose or purposes for which the corporation is organized are: ''Civic and edt:ea t I one i, To
provide for men and women in a crisis situation who need shelter, support lye
therapy, jou and financial counseling, baby sitting In order to keep their
family together or to este:,lish or reestablish themselves as contrIouting
nenoers of,the •
coimiunity
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(NOTE: Any special provision authorized or permitted by statute to be contained in the Articles of Incorporation,
may be inserted above.)
(INCORPORATORS MUST SIGN BELOW)
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Incorporators
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... ACKNOWLEDGMENT
STATE OP ILLINOIS, ./
}as.
County of KANE •
I, 7;:...'c.,.. .e.0-- 1470„,...-^2._,
.., J I , a Notary Public do hereby certify that on the
// day of 7---g'(.41441 , IP 7 VT,- ELLEN MPCOREGOR. SALLY BROWN
(Name of Invorporaton)
CAROL OVELMEN end JOAN SEILS
personally appeared before me and being first duly sworn by me severally acknowledged that they signed the foregoing
document in the respective capacities therein set forth and declared that the statements therein contained are true.
.. ,IN WITNESS,WliE.R.EOF, I have hereunto set my band and seal the day and year above written.
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(QO NOT WRITE IN THIS SPACE)
'Pt Do Fllad FORM NP•35 Date
In Dupiloat*
Ftuna •••Limo ARTICLES OF AMENDMENT Filing Fee
to the
ARTICLES OF INCORPORATION• Clerk
under the
GENERAL NOT FOR PROFIT CORPORATION ACT
To Michael J. Howlett, Secretary of State, Springfield, Illinois:
The undersigned corporation, for the purpose of amending its Articles of Incorporation and pursu-
ant to the provisions of Section 35 of the"General Not For Profit Corporation Act" of the State of Illinois,
hereby executes the following Articles of Amendment:
1. The name of the corporation is: Community Crisis Center, Inc.
2. There are_. (12)some members, having voting rights with respect to amendments:
(Insert "no" or "some")
(Strike paragraphs (a), (b), or (c) not applicable)
8..`•(a) At a meeting of members, at which a quorum was present, held on June 15th 19 76
- game receiving at least two-thirds (2/3) of the votes entitled to be cast by the members of the cor-
poration present or represented by proxy at such meeting.
.Fej convent-in-writing-signed-by-ail"me_-tbet of-the 'r.11 pore-iorr eii fitted•to-vote-with-respect
thereto
(r,} •
.-� -a-meeting-of d ire etors--(members-having-no-voting-rights withrespect-tersrmendmetts)-4-reid
. 1-A- ,- 1)4A-raeeiaei -the-votes--of-a-maierity-af-the-directere 4khen
in-e -the€ollow:ng-amendment-ex-a heats-were-adopted-it-the-irra3raer-pt.escr€bed-fir-the
=-Genar-a1-Net-For-P- r€rt-Gerpo-retion-Act"-of-the•&tate-ef iIilaoia-
1. Inurement of Income. No part of the net earnings of the corporation shall inure
to the benefit of, or be distributable to, its members, trustees, officers or other
private persons except that the corporation shall be authorized and empowered to
pay reasonable compensation for services rendered.
• 2. Legislative or Political Activities. No substantial part of the activities of
the corporation shall be the carrying on of propaganda or otherwise attempting to
influence legislation and the corporation shall not participate iu or intervene
- in (including the publishing or distribution of statements) any political campai
on behalf of any candidate for public office.
3. Operational Limitations. Notwithstanding any other provisions of these articles,
the corporation shall not carry on any other activities not permitted to be
carried on (a) by a corporation exempt from Federal income tax under Section
501(c) of the Internal Revenue Code of 1954 (or the corresponding provisions of
(SEE ATTACHED PAGE)
(Ovnr)
Attachment to Articles of Amendment to the Articles of Incorporation
for Community Crisis Center, Inc. , Certificate No. 25190 Page 2
3. (Continued)
any future United States Internal Revenue Law) or (b) by a corporation,
contributions to which are deductible under Section 170(c) (2) of the
Internal Revenue Code of 1954 (or the corresponding provisions of any future
United States Internal Revenue Law).
4. Dissolution Clause. Upon the dissolution of the corporation, the Board
of Trustees shall, after paying or making provisions for the payment of all
of the liabilities of the corporation, dispose of all of the assets of the
corporation exclusively for the purposes of the corporation in such manner,
or to such organization or organizations organized and operated exclusively
for charitable, educational, religious or scientific purposes as shall at
the time qualify as an exempt organizationo'or organizations under Section
501(c) (3) of the Internal Revenue Code of 1954 (or the corresponding provisions
of any future United States Internal Revenue Law) , as the Board of Trustees
shall determine. Any of such assets not so disposed of shall be disposed of.
by the Circuit Court of the county in which the principal office of the
corporation is then located, exclusively for g ' such purposes or to such
organization or organizations as said court shall determine, which are
organized and operated exclusively for such purposes.
•
End of Attachment to Articles of Amendment
to Articles of Incorporation for Community Crisis Center, Inc.
Certificate No. 25190
Ai(f•1 C roE'J' v
EK lam.";
Community Crisis Center
+ tvivo-----
r �' F i7!�vo t s BOARD OF DIRECTORS
.:Risis CENTE P. FY2010
The Board of Directors is responsible for program review, and policy-setting,and long-
term planning of the organization. They also hire and evaluate the performance of the
Executive Director.
Lisa West,President'11 Susan Low'10
Nursing Instructor Community Leader
Elgin,IL Schaumburg,IL
Cathy Olson,Vice President'10 Betty Rauschenberger'11
Trauma Nurse Coordinator,Sherman Hospital Community Leader
Elgin,IL Elgin,IL
Chathia Johnson,Secretary'11
New Store Planner,Claire's The Board of Directors respectfully requests that you
Huntley,IL contact them at:Community Crisis Center
P.O.Box 1390
Elgin,IL 60121-1390
Marios Karayannis Treasurer'10 847-742-4088
Attorney
St.Charles,IL
Jodi Martin,Past President'11
Community Leader
Elgin,IL
Mariana Barriga'11
Youth&Young Adult Ministries
Church of the Brethren General Board
Bartlett,IL
Keith Brill,'11
Comptroller,Innovative Mfg.Solutions
Elgin,IL
Scott Goodman'10
Banker,National City Bank
Elgin,IL
Debbie Hudgens'12
'ommunity Leader
Agin,IL
Mission Statement: We provide Shelter,Hope,Advocacy,Respite and Education for those impacted by crisis and violence in Elgin, the
Fox Valley Region and Illinois.
07-02-08
Attachment E \
:mty
CRISIS CENTER... hope
George Van De Voorde Place
PO Box 1390 Elgin IL 60121-1390 Bus Line: 847-742-4088 Crisis Line: 847-697-2380 Fax:847-742-4182 TTY:847-742-4057 www.crisiscenter.org
December 15, 2009
City of Elgin
CDBG Program
150 Dexter Court
Elgin, IL 60120
To Whom It May Concern:
I, Lisa West, President of the Board of Directors do hereby grant permission for Gretchen S. Vapnar,
Executive Director to submit the following project on behalf of the Community Crisis Center.
The Crisis Center is requesting$36,850 for the following capital projects to benefit the facility.
• Renovations/improvements to the following:
• Shelter Kitchen
• Shelter Laundry room& 'h bath
• Shelter 2nd floor bathrooms
• Facility Entrance
• Facility Sprinkler Room
• Architectural specs
Persons authorized to negotiate for and contractually bind the agency:
Lisa West, President Board of Directors Gretchen S. Vapnar, Executive Director
37 S. Geneva Street 37 S. Geneva Street
Elgin, IL 60120 Elgin, IL 60120
(847) 742-4088 (847) 742-4088
Sincerel , •
Lisa West
President Board of Directors
COMMUNITY CRISIS CENTER,INC MISSION:
We provide Safety,Hope,Advocacy,Respite and Education for those impacted by crisis and violence in the Fox Valley Region and Illinois.
Acl�CHI24✓/�'� F
Community Crisis Center,Inc.Organizational Chart
Executive Committee
Pres.,VP,Sec.,Tres.,Past Pres.
Board of Directors
Executive Director
Director Client I Business Manager
Services
Shift Supervisors BIP Prop Manager Info Sys
Coor
I t I
— Case Managers BIP Clinical Sup Tech Support Data Entry
- Interns BIPGrp Ldrs
_Administrative Assistant
Child Prog SA Prog
Coor I Coor •
— Bookkeeper
— CaseManager 1 SA Counselor
Payroll&Grant Monitor
— Children's Counselor — SA Court Advocate
Interns 1 SA Comm Ed Coor Resource Dev •
Facilities Manager
— SA Grp Ldrs
— Hospital Adv. — Data Entry
- Interns — Grant Writer
DV Prog Coor EC — Facility Coordinator
Prog Coor
—Housekeeper
— DV Legal Adv —1110ernillionist
�M —Maintenance
— DV Counselors
Comm Ed TL P Adult/Youth CM
Hospital Adv Adult Outreach CM
- Grp Ldrs Youth Outreach CM
- Interns
' Coor Hotline I_
&Dir Sery Res
Events Coordinator
11/23/2009
Executive Director/ Chief Program Administrator Attachment G
GRETCHEN S.VAPNAR
Personal Information
Address: 72 Sherwood Road
Elgin,IL 60120
Telephone: (847)695-5645
Education
January 1965 Northern Illinois University,DeKalb,IL.Graduated with a Bachelors of
Science in Education, Sociology Field of concentration.
January 1961 Steinmetz High School,Chicago,IL.National Honor Society.
Work Experience
Nov.1980-Present Community Crisis Center,Elgin,IL.Executive Director
Nov 1978-Oct. 1980 Regional Director,Technical Assistance Center,Region V,HHS Action
Grant 137-0106/1
July 1978-July 1980 Community Crisis Center,Elgin,IL.Assistant Director
July 1977-June 1978 Community Crisis Center,Elgin,IL.Administrative Assistant
July 1975-June 1977 Community Crisis Center,Elgin,IL.Volunteer Coordinator
Sept.1967-Sept.1968 School District U-46,Elgin,IL.Permanent substitute teacher,grades 1-6
Sept.1966-Sept.1967 School District U-46,Elgin,IL.Teacher,gifted program.
Jan 1965-June 1966 School District U-46,Elgin,IL.Teacher,Coleman School 1st grade
Honors and Memberships
1977 Nominee,Elgin Junior Woman's Club Outstanding Young
Woman of the Year
• 1986 Recipient,Marie Grolich Leadership Award for Leadership
in Social Services.Presented by YWCA
1996 Recipient,Human Dignity Award.Presented by Illinois
Coalition Against Domestic Violence
1976- 1977 Member,City of Elgin Beautification Committee
1976- 1985 Member,Elgin Chamber of Commerce,Woman's Council,
Chair of the Community Improvement Committee
1977- 1978 Member,School District U-46 Desegregation Committee
1985- 1990 Member,Altrusa International
1987- 1999 Member,Board of Directors,Prairie State Legal Services
1988- 1991 Member,Board of Directors,First Trust Non-Risk
Charitable Trust Insurance Company
1990- Present Member,Fox Valley Kiwanis
1992- 1993 Member,Riverboat Committee,appointed George
Van De Voorde,Mayor of Elgin
Volunteer Experience
1973 Founder,Eastside Neighbors Community Action
Organization
1973- 1976 Girl Scouts of America,Sybaquay Council.Troop
organizer,orientation leader,seminar organizer and leader
1974- 1978 President,Eastside Neighbors Community Action
Organization
1977- 1978 President,Charming Elementary School PTA
1977- 1978 Concern,Inc.,fund raising auxiliary for Community Crisis
Center'
Executive Director/ Chief Program Administrator Attachment G
1978- 1979 Chairperson,City Government Committee,Eastside
Neighbors
Involvement-Domestic Violence&Sexual Assault Movement
1975- Present 1,550 presentations to clubs,organizations,agencies,other
service providers,teachers,law enforcement,medical personnel, etc.
1976- 1977 Author,editor,"The Shelter Experience," a manual of
shelter organization and management for groups working against
domestic violence.
1976- 1978 Trainer,Volunteer Advocate Workshop,Crawfordsville,
Indiana.
Presenter,Women's Advocate Seminar,Indianapolis
Trainer,Volunteer Workshop,Hobart,IN
Trainer,presenter,Eau Claire,Wisconsin
1977-- Founding member,ICADV*
1978- 1979 Member,ICADV Executive Committee,Vice-President
and Personnel Committee
1979- 1980 Chair,ICADV Personnel Committee
1980- 1985 Member,ICADV Contracts Review Committee
Presenter,ICADV Workshop on Team Building and
Management
1985- 1987 Chair,ICADV Contracts Review Committee
Presenter,ICASA**Workshop,Long-range Planning for
Growth
1987- 1990 Member,ICADV negotiating team
1988 Presenter,ICADV,New Director.Training
Presenter,ICADV,New Director Training
1989- Present Member,Fox Valley EAS(Employee Assistance Service)
Consortium
1990- 1993 Member,ICADV Executive Board
Presenter,ICADV,New Director Training
Presenter,ICADV,New Director Training
1992- 1994 Member,ICADV Strategies Planning Committee
1992- Present Member,DVAC Domestic Violence Advisory Council,Services Committee
Presenter,"Multi-service Organizations",Marie Caleel
Conference,Osteopathic College,Chicago
1994- Present Member,IVPC(Illinois Council for the Prevention of Violence),
Networking Committee
1994 Member,United Way of Elgin,Steering Committee
1996- Present Chair,ICADV,Public Policy Committee
1996- Present Chair,United Way Elgin Networking Committee
1997- 1999 Member,ICASA,Finance Committee
1999- 2001 Member,Kane-Kendall-DeKalb Counties,Workforce
Investment Board
2000- 2001 Steering Committee,Kane-Kendall-DeKalb Counties,Domestic
Violence Coordinating Council
2001 - 2002 Member,Northwest Philanthropy Center Board of Directors
2002- Present Member,Board of Directors,Greater Elgin Family Care Center
* ICADV Illinois Coalition Against Domestic Violence
** ICASA Illinois Coalition Against Sexual Assault
Chief Fiscal Officer Attachment G
Susan R. Travis
10N791 Newport Ct.
Elgin,IL 60123
847/697-2380
•
susantravi&,,aol.com
Education
0 Elgin Community College
o 4 courses in Computers and Management
0 University of Wisconsin, Whitewater
o BA in Business Education,broad field business major. Dean's List,
0 Maine Township High School West,Des Plaines, Illinois
o National Honor Society; graduated in top 7%
Work Experience
0 1/79—present Community Crisis Center, Elgin IL
o Human Resources Management
o Responsible for budgeting, general accounting, payroll, taxes, insurance, grant
management, data entry, administrative administration, agency audit, United
Way employee campaign
o Supervise 5 employees
o Participate in Board Personnel Committee,Finance Committee, Executive
Board Committee
o United Way of Elgin,Personnel Committee
0 8/75—6/76 Richard E. Travis,Attorney at Law, Elgin, IL
o General secretarial duties for law office
o Maintained accounting system for law office
0 9/69—6/70 Harvey Devine Foods, Inc.,Des Plaines, IL
o Organized office system for new business, general secretarial duties
0 6/61 —6/74 Brown's Department Store,Des Plaines, IL
o General sales in clothing store, window decoration, mass mailing, advertising
layout
0 1/68—6/68 Delavan-Darien High School,Delavan, WI
o Business Education teacher. Taught office practice, typing, and shorthand.
0 8/65— 1/68 University of Wisconsin, Whitewater, WI
o Student Assistant to the Dean of the Business Education Department at the
University of Wisconsin, Whitewater. Graded papers, designed tests,
monitored the administration of tests.
Resume of Susan R. Travis
Volunteer Experience
0 Elgin Junior Service Board, 6 years
* Vice-President, 2 years
* Clothing Center Chairman, 1 year
* Yearbook Chairman, 1 year
* Follies Talent co-Chairman
0 First Congregational Church of Elgin
* Women's Fellowship,President 2 years/Vice-President 2 years/Rummage sale
co-chairwoman.
* Board of Christian Education, 2 years
* Board of Ministry, 3 years; Chairman of Worship Committee, 2 years.
0 Highland School
* Room Mother, 12 years
0 Larkin High School
* Parent Teacher Council, 3 years
14
COMMUNITY CRISIS CENTER ( C H01-EM i
Revenue Expense Statement
November 30, 2009
Oct i Nov Year to I Proposed 1 Revised I Rev Bgt %Revisr
1 1 Date Budget Budget to Date Budge,
1
Revenue
Public Funds 1
United Way $13,266 $13,6581 $65,8541 $184,200 $155,500
Donations $40,896 $5,4651 $85,6991 $165,684 $149,084
Fundraising $3,527 $16,372 $59,851 $209,900 $213,741 $89,0590'.
Total Public Funds $57,689 $35,495 $211,404 $559,784
Federal/State Grants
Federal Grants $8,903 $8,038 $91,585 $157,138 •'
State Grants $24,261 $42,386 $274,379 $1,233,734 0:'.
Local Grants $62,640 $16,310 $97,934 $107,479
Total Federal/State Grants $95,804 $66,734 $463,898 $1,498,351 0.'.
Other Income:
Other Grants $0 $30,000 $62,750 $56,453 •,146 •A ' '.
Other Contracts $208 $208 $1,040 $2,500 $2,500 S •5'.
Group Fees $8,205 $14,044 $55,666 $145,000 $145,000 $60,417
Reruns $0 $0 $0 $15,000 $10,000 $4,167 I IS'.
Miscellaneous $5,151 $5,536 $11,452 $13,150 $16,050 $6,688
Total Other Income $13,564 $49,788 $130,908 $232,103 $236,300 $98,458 55.40%
Total Revenue $167,057 $152,017 $806,210 $2,290,238 :•'.
Expense
Personnel Expenses
Salary Expense $115,020 $113,329 $527,185 $1,435,743 $1,407,938 $586,641 37.44%
Fringes $26,141 $2,440 $91,057 $289,126 $288,189 $120,079 31.6c
Total Personnel Expenses $141,161 $115,769 $618,242 $1,724,869 $1,696,127 $706,720 36.45.
Occupancy Expenses $11,424 $13,684 $48,846 $107,500 $138,000 $57,500 35.40%
General Expenses $7,323 $5,269 $31,734 $106,849 $104,599 $43,583 30.34%
Travel Expenses $2,386 $319 $5,705 $19,000 $21,500 $8,958 26.53%
Program Expenses $6,737 $3,200 $23,868 $77,632 $84,292 $35,122 28.32%
Miscellaneous Expenses $801 $11 $3,929 $7,500 $7,500 $3,125 52.39%
Fundraising Expenses $0 $4,221 $7,096 $44,600 $51,562 $21,484 13.76%
Client Assistance $18,048 $25,235 $63,6301 $202,288 $144,639 $60,266 43.99%
Total Expenses $187,880 $167,708 $803,050 $2,290,238 $2,248,219 $936,7581 35.72%
Net Profit(Loss) -$20,8231 -$15,691' $3,1601 $0 $0 $0
COMMUNITY CRISIS CENTER,INC.
FINANCIAL STATEMENTS
FOR THE YEAR ENDED JUKE 30,2009
CONTENTS
Basic Financial Statements
Independent Auditor's Report 1-2
Statement of Financial Position 3
Statement of Activities and Changes in Net Assets 4
Statement of Functional Expenses 5
Statement of Cash Flows 6
Notes to Financial Statements 7-13
Report on Internal Control over Financial Reporting and on Compliance
and Other Matters Based on an Audit of Financial Statements Performed in
Accordance with Government Auditing Standards 14-15
Independent Auditor's Report on Compliance with Requirements
Applicable to.Each Major Federal Program and on Internal Control over
Compliance in Accordance with OMB Circular A-133 16-17
Schedule of Expenditures of Federal Awards 18
Notes to Schedule of Expenditures of Federal Awards 19
Schedule of Findings and Questioned Costs
Part I—Summary of Auditor's Results Section 20
Part II—Financial Statement Findings Section 21
Part III—Federal Award Findings and Questioned Costs Section 21
Supplementary Information
Schedule of Illinois Department of Human Services
Grant Revenue and Expenditures 22
Schedule of Attorney General Grant Revenue and Expenditures 23
Schedule of Illinois Coalition Against Sexual Assault
Grant Revenue and Expenditures 24
Schedule of Illinois Coalition Against Domestic Violence
Grant Revenue and Expenditures 25
, ..LT:.;HE, KRESS&ORR
Ccnifud Public Accountants
INDEPENDENT AUDITOR'S REPORT
To the Board of Directors
Community Crisis Center, Inc.
Elgin, Illinois
We have audited the accompanying statement of financial position of Community Crisis Center, Inc. (a
nonprofit organization) as of June 30, 2009, and the related statements of activities and changes in net
assets, functional expenses and cash flows for the year then ended. These financial statements are the
responsibility of the Organization's management. Our responsibility is to express an opinion on these
financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United States. Those standards require that we plan and perform
the audit to obtain reasonable assurance about whether the financial statements are free of material
misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and
disclosures in the financial statements. An audit also includes assessing the accounting principles used
and significant estimates made by management, as well as evaluating the overall financial statement
presentation. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the financial statements referred to above present fairly, in all material respects, the
financial position of Community Crisis Center, Inc. as of June 30, 2009, and the changes in its net assets
and its cash flows for the years then ended in conformity with accounting principles generally accepted in
the United States of America.
In accordance with Government Auditing Standards, we have also issued our report dated October 28,
2009, on our consideration of Community Crisis Center, Inc.'s internal control over financial reporting
and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant
agreements and other matters. The purpose of that report is to describe the scope of our testing of internal
control over financial reporting and compliance and the results of that testing, and not to provide an
opinion on the internal control over financial reporting or on compliance. That report is an integral part of
an audit performed in accordance with Government Auditing Standards and should be considered in
assessing the results of our audit.
-1-
1595 WELD ROAD•SUITE 9•F<(ZIN,IL 60123•P:847.695.2700•F:847.6952749•WWW.TKOCPA.COM
Our audit was conducted for the purpose of forming an opinion on the basic financial statements of
Community Crisis Center, Inc. taken as a whole. The accompanying schedule of expenditures of federal
awards is presented for purposes of additional analysis as required by U.S. Office of Management and
Budget Circular A-133,Audits of States, Local Governments, and Non-Profit Organizations, and is not a
required part of the basic financial statements. Such information has been subjected to the auditing
procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated, in all
material respects,in relation to the financial statements taken as a whole.
The accompanying supplementary information consisting of schedules of revenues and expenditures by
grant are presented for purposes of additional analysis and is not a required part of the basic financial
statement. Such information has been subjected to auditing procedures applied in the audit of the basic
financial statements and, in our opinion, is fairly stated in all material respects in relation to the basic
financial statements taken as a whole.
Dcc
Elgin,Illinois
October 28,2009
•
-2-
Community Crisis Center, Inc.
Statement of Financial Position
June 30, 2009
Assets June 30, 2009
Current Assets:
Cash and cash equivalents(Note 1) $ 169,642
Investments (Note 9) 100,314
Grants receivable (Note 1) 153,438
Prepaid expenses 6,669
Total current assets 430,063
Fixed Assets (Note 2):
Land 15,000
Building 60,000
Building improvements 3,312,754
Furniture and equipment 465,275
Less accumulated depreciation (1,401,311)
Total fixed assets 2,451,718
Total Assets $ 2,881,781
Liabilities and Net Assets
Current Liabilities:
Accounts payable $ 11,768
Accrued expenses (Note 4) 86,573
Current portion of long-term debt (Note 3) 9,238
Total current liabilities 107,579
Long-Term Liabilities:
Long-term loans and notes payable(Note 3) 546,623
Total long-term assets 546,623
Net Assets:
Unrestricted 2,111,702
Temporarily restricted (Note 6) 115,877
Permanently restricted -
Total net assets 2,227,579
Total Liabilities and Nets Assets $ 2,881,781
The accompanying notes are an integral part of the financial statements.
-3-
Community Crisis Center, Inc.
Statement of Activities and Changes in Net Assets
Year ended June 30, 2009
June 30, 2009
Temporarily
Unrestricted Restricted Total
Public support
United Way $ 206,273 13,148 $ 219,421
Fundraising, net expenses of$52,841 287,869 - 287,869
Donations 143,481 10,373 153,854
In-kind contributions 186,757 - 186,757
Illinois Coalition Against Domestic Violence - 54,230 54,230
EFSP - 92,521 92,521
Illinois Department of Human Services - 859,301 859,301
Tllinois Coalition Against Sexual Assault - 278,013 278,013
DCEO 13,148 - 13,148
Attorney General - 24,975 24,975
Kane County 35,853 - 35,853
Housing and Urban Development. - 97,977 97,977
Elgin Township 16,250 - 16,250
Hanover Township - 58,525 58,525
Other grants and contracts 105,460 - 105,460
Total public support 995,091 1,489,063 2,484,154
Other income
Unrealized gain/(loss) on investments (765) (242) (1,007)
Telephone contracts 2,080 - 2,080
Miscellaneous 21,048 - 21,048
Store income/(loss), net expenses of$48,588 (8,178) - (8,178)
Interest and dividend income 1,582 2,526 4,108
Group fees 144,374 - 144,374
Total other income 160,141 2,284 162,425
Net assets release from restrictions- -
satisfaction of program restrictions 1,474,754 (1,474,754) -
Total public support and other income 2,629,986 16,593 2,646,579
• Community Crisis Center, Inc.
Statement of Activities and Changes in Net Assets
Year ended June 30,2009
•
June 30, 2009
Temporarily
Unrestricted Restricted Total
Expenses
Program services:
Domestic violence 1,255,456 - 1,255,456
Sexual assault 374,530 - 374,530
Economic crisis 576,601 - 576,601
Total program services 2,206,587 - 2,206,587
Supporting services:
General and administrative 346,185 - 346,185
Total supporting services 346,185 - 346,185
Total expenses 2,552,772 - 2,552,772
Change in net assets 77,214 16,593 93,807
Net assets,beginning of year 2,034,488 99,284 2,133,772
Net assets, end of year $ 2,111,702 115,877 $ 2,227,579
The accompanying notes are an integral part of the financial statements.
-4-
Community Crisis Center,Inc.
Statement of Functional Expenses
Year Ended June 30,2009
Domestic Sexual Economic Total General and Total Expenses
Expenses: Violence Assault Crisis Program Administrative June 30,2009
Personnel
Salaries $ 787,234 225,600 235,755 1,248,589 256,329 $ 1,504,918
Payroll taxes 51,851 14,890 15,584 82,325 17,174 99,499
Employee insurance 92,106 22,478 27,522 142,106 33,864 175,970
In-kind contributions 111,774 31,935 33,710 177,419 9,338 186,757
Agency consulting fees 15,295 3,765 4,471 23,531 4,455 27,986
Travel and workshops 9,838 7,570 4,062 21,470 2,114 23,584
Rent 2,410 298 354 3,062 - 3,062
Utilities 18,401 4,529 5,379 28,309 3,970 32,279
Insurance 12,732 3,134 3,722 19,588 3,621 23,209
Repairs and maintenance 19,743 4,860 5,790 30,393 4,259 34,652
Equipment leases 10,597 2,608 3,098 16,303 3,013 19,316
Computerization 3,163 778 924 4,865 859 5,724
Interest expense 21,413 5,271 6,259 32,943 - 32,943
Postage 2,463 1,550 612 4,625 947 5,572
Advertising 1,819 448 532 2,799 146 2,945
Dues and membership 3,654 1,706 244 5,604 280 5,884
Telephone 9,312 3,415 4,062 16,789 2,963 19,752
Printing 295 3,279 75 3,649 - 3,649
Food and household supplies 3,765 598 3,114 7,477 394 7,871
Client assistance 1,155 91 193,170 194,416 - 194,416
Toy giveaway - - 5,950 5,950 - 5,950 I
Program supplies 908 16,680 - 17,588 - 17,588
Office supplies 5,517 1,675 1,687 8,879 1,884 10,763
General supplies 3,458 850 1,038 5,346 281 5,627
Miscellaneous 3,520 1,006 1,062 5,588 294 5,882
Depreciation and amortization 63,033 15,516 18,425 96,974 - 96,974
Total Expenses $ 1,255,456 374,530 576,601 2,206,587 346,185 $ 2,552,772
The accompanyingnotes areintegral part
an m egral p rt of the financial statements.
-5-
Community Crisis Center
Statement of Cash Flows
( Year Ended June 30, 2009
June 30, 2009
Cash flow from operating activities:
Change in net assets $ 93,807
Add items not requiring an outlay of cash:
Depreciation and amortization 96,974
Donated investment (10,373)
Unrealized(gain)/loss 1,007
(Increase) decrease in current assets:
Grants receivable 7,702
Prepaid expenses (137)
Increase(decrease) in current liabilities:
Accounts payable (12,747)
Accrued expenses (52,640)
Net cash provided by(used in) operating activities 123,593
Cash flow from investing activities:
Capital expenditures
Furniture and equipment (31,531)
Net cash provided by(used in)investing activities (31,531)
Cash flow from financing activities:
Proceeds from long-term debt 121,109
Payments on long-term debt (126,832)
Net cash provided by(used in)financing activities (5,723)
Increase (decrease) in cash 86,339
Cash and cash equivalents balance, beginning of year 83,303
Cash and cash equivalents balance, end of year $ 169,642
Interest expense $ 32,943
The accompanying notes are an integral part of the financial statements.
-6-
Community Crisis Center, Inc.
Notes to Financial Statements
June 30,2009
Note 1 —Summary of Sienificant Accounting Policies
Nature of Activities: The Community Crisis Center, Inc., a not-for-profit, located in Elgin, Illinois,
was founded to help those in crisis due to domestic violence, sexual assault, or economic
circumstances. The Organization offers the following services: a 24-hour crisis hotline for
information and referral; emergency shelter; individual and group counseling; medical, legal and
welfare advocacy; emergency assistance with food, clothing, rent and utilities; and transitional
housing. Except for the Batterer Intervention program, all services are provided at no cost to the
Organization's clients.
Community Crisis Center, Inc. is functionally organized under the following three major
programs, defined as follows:
Domestic Violence: The philosophy of the domestic violence program is that every person has a
right to live in a safe environment and to make their own decisions about their life. The
Organization's role is to support the client, to provide information about resources that will help
the client move forward, to advocate for the client, when systems are blocking the clients progress,
and to provide a safe place for the client to stay when home is not safe. The Organization
provides: a 24-hour crisis hotline, group counseling, legal advocacy, and service for information
and referrals.
Sexual Assault: The Community Crisis Center, works to help victims of sexual assault/abuse
regain control of their lives, explore their options and choices, and deal with the effects of the
trauma. The Organization strives to empower survivors and help them move through the crisis to
develop and pursue their own goals. The Organization provides; individual, family and group
counseling,medical and legal advocacy, and prevention educations services.
Economic Crisis: The Community Crisis Center, Inc. recognizes a need for assistance within the
community for individuals and family having economic crisis. The Organization provides
emergency assistance with food, clothing, rent and utilities.
The following is a summary of significant accounting policies of Community Crisis Center, Inc. applied
by management in the preparation of the accompanying financial statements.
Basis of Accounting: The accompanying financial statements of Community Crisis Center, Inc.
have been prepared on the accrual basis of accounting and accordingly reflect all significant
receivables, payables, and other liabilities. Contributions received and unconditional promises of
support are measured at their fair values and are reported as increases in net assets. Expenses are
recorded when incurred.
-7-
Community Crisis Center, Inc.
Notes to Financial Statements
June 30, 2009
Note 1 —Summary of Significant Accounting Policies (continued)
Basis of Presentation: Financial statement presentation follows the recommendations of the
Financial Accounting Standards Board in its Statement of Financial Accounting Standards (SFAS)
No 117, Financial Statements of Not-for-Profit Organizations. Under SFAS No 117, the
Organization is required to report information regarding its financial position and activities
according to three classes of net assets: unrestricted net assets, temporarily restricted net assets,
and permanently restricted net assets.
Temporarily restricted net assets represent net assets subject to donor imposed restrictions which
will either be met by the organization's actions or the passage of time. Temporarily restricted net
assets are reclassified to unrestricted net assets when the restrictions are met or have expired.
These reclassifications are reported in the statement of activities as net assets released from
restrictions. At the year ended June 30, 2009 Community Crisis Center, Inc. had temporarily
restricted net assets of$115,877.
Permanently restricted net assets represent funds subject to the restrictions of gift instruments
requiring the principal to be maintained intact. Investment income may be used for operation and
therefore is recorded as unrestricted revenue. Community Crisis Center, Inc. does not have
permanently restricted net assets as of June 30, 2009.
Cash and Cash Equivalents: Community Crisis Center, Inc., defines cash for the purposes of
reporting cash flows, as cash on hand, amounts held at financial institutions, and short-term highly
liquid investments that are readily convertible to known amounts of cash. Investments with an
original maturity of three months or less are considered short-term for these purposes. Cash and
cash equivalents are held in checking and savings accounts. Accounts are maintained at a local
bank where deposits are insured up to $250,000 by the FDIC. The Organization did not exceed the
limit anytime during the year.
Use of Estimates: In preparing financial statements in conformity with United States Generally
Accepted Accounting Principles, management makes estimates and assumptions affecting the
reported amounts of assets and liabilities and disclosures of contingent assets and liabilities as of
the date of the financial statements, as well as the reported amounts of revenue and expenses
during the reporting period. Actual results could differ from those estimates.
Functional Expenses: The Organization classifies expenses into functional programs and
supporting services (administration and development). The program service function includes all
expenses directly related to the organization's objective described in the nature of activities.
Expenses directly identified with the programs are charged to that program and where those
expenses affect more than one program or supporting service, they are allocated on the basis of
estimates by management.
-8-
Community Crisis Center,Inc.
Notes to Financial Statements
June 30,2009
Note 1 — Summary of Significant Accounting Policies (continued)
Grants Receivable: Grants receivable are stated at the amount management expects to collect
from outstanding balance. Management provides for probable uncollectible amounts through a
provision for bad debt expense based on its assessment of the current status of individual
receivables. Balances that are still outstanding after management has used reasonable collections
efforts are written off to bad debt expense. There were no bad debt write-offs or accounts deemed
uncollectible for the year ended June 30, 2009
Property and Equipment: Property and equipment are recorded at cost, if purchased, or if donated,
at fair market value at the date of receipt. Deprecation is provided on a straight-line basis over the
estimated useful lives of the respective assets. Expenditures for major renewals and betterments
that extend the useful lives of assets are capitalized in excess of$500. During the year ended June
30, 2009 depreciation expense was $96,974.
Income Taxes: Community Crisis Center, Inc. is a not-for-profit organizations that is exempt from
income taxes under Section 501(c)(3) of the Internal Revenue Code and is classified by the
Internal Revenue Service as other than a private foundation. Accordingly, a provision for income
taxes has not been made on the financial statements.
Subsequent Events: Subsequent events have been evaluated through the date of this report.
In-kind contributions and expenses: In-kind donations are recognized as contributions in
accordance with SFAS No. 116,Accounting for Contributions Received and Contributions Made,
if the services either a) create or enhance nonfinancial assets or b) require special skills, and are
performed by people with those skills, and would otherwise be purchased by the Center.
Donated items are reflected in the financial statement based on the value supplied by the donor or
at their estimated fair market values.
Investments: The Organization carries investments in marketable securities with readily
determinable fair values based on quoted prices in active markets (all Level 1 measurements) in
the Statement of Financial Position. Unrealized gains and losses are included in the change in net
assets in the accompanying Statement of Activities and Changes in Net Assets. The financial
statements reflect the adoption of Statement on Financial Accounting Standards No. 157 (SFAS
No. 157),Fair Value Measurements. SFAS No. 157 is effective for financial statements issued for
fiscal years beginning after November 17, 2007. SFAS No. 157 established a single authorative
definition of fair value sets a framework for measuring fair value and requires additional
disclosures about fair value measurement.
-9-
Community Crisis Center, Inc.
Notes to Financial Statements
June 30, 2009
Note 1 —Summary of Significant Accounting Policies (continued)
Investments (continued)
There has been no effect of the adoption of SFAS No. 157 on the value of the Organization's
investments.
In accordance with SFAS No. 157, the Organization classifies its investments into Level 1, which
refers to securities traded in an active market, Level 2, which refers to securities no traded on an
active market but for which observable market inputs are readily available or Level 1 securities
where there is a contractual restriction, and Level 3, which refers to securities not traded in an
active market and for which no significant observable market inputs are available. As required by
SFAS No. 157; at June 30, 2009, the Organization's portfolio investments were classified as
follows, based on fair values:
Fair Value
Level 1 $ 100,314
Level -
Level3 Total portfolio investments $ 100,314
Advertising: Advertising expenses are charged as incurred. Advertising expenses for June 30,
2009 were$2,945.
Note 2—Land,Building and Equipment
Land, building and equipment consisted of the following at June 30, 2009:
Cost Cost
July 1,2008 Acquisitions June 30,2009
Non-depreciable:
Land $ 15,000 $ - $ 15,000
Depreciable:
Building Improvements 3,311,254 1,500 3,312,754
Build 60,000 - 60,000
Furniture and Equiprrnt 435,244 30,031 465,275
3,821,498 $ 31,531 3,853,029
Less accumulated depreciation (1,304,358) (1,401,311)
Total net assets $ 2,517,140 $ 2,451,718
Depreciation expense for the year ended June 30, 2009 was $96,974.
-10-
Community Crisis Center, Inc.
Notes to Financial Statements
June 30, 2009
Note 3 — Mortgages and Notes Payable
Mortgages and notes payable consisted of the following at June 30, 2009:
Mortgage, secured by the property on Geneva Street, Elgin, Illinois. The Mortgage requires
monthly payments of$3,637,with a balance due on January 21, 2012. Interest rate of 6% based on
a twenty-five year amortization schedule. The balance at June 30, 2009 was $555,861.
The Organization has a margin account with their investment broker. The interest rate and
approved credit amount are variable. The Organization has not used the margin account during the
year ended June 30, 2009.
Principal payments due on long-term debt during each of the next five years are as follows:
2010 $ 9,238
2011 10,443
2012 536,180
Total loans and notes payable $ 555,861
Total interest expenses for the period ending June 30, 2009 was $32,943.
Note 4—Accrued Expenses
Accrued expenses include the following at June 30, 2009:
June 30,2009
Accrued wages $ 10,113
Accrued vacation 75,494
Accrued sales taxes 280
Accrued retirement benefits 686
Total accrued expenses $ 86,573
Note 5 —Concentrations
Approximately 34% of the Organization's total support and revenues for the year ended June 30,
2009, came from Illinois Department of Human Services. Any substantial loss in grants from the
Illinois Department of Human Services could significantly affect the range of services provided by
Community Crisis Center, Inc.
-11-
Community Crisis Center, Inc.
Notes to Financial Statements
June 30, 2009
Note 6—Temporarily Restricted Net Assets
Temporarily restricted net assets at June 30, 2009, consisted of the following:
Program and other restrictions—
Donor designated gift 89,134
Specific program 26.743
Total temporarily restricted net assets $• 115,877
Net assets were released from restrictions by incurring expenses satisfying the time restrictions
specified by the donors. Restrictions satisfied in 2009 amounted to $1,474,754.
Note 7—Operating Leases
In July 2007, Community Crisis Center, Inc. entered into a 60 month lease agreement with a non-
related party for a copier. The monthly lease payments are$494.
In September 2005, Community Crisis Center, Inc. entered into a 22 quarter lease agreement with
a non-related party for a postage meter.The quarterly lease payments are $243.
In March 2008, Community Crisis Center, Inc. entered into a 60 month lease agreement with a
non-related party for the store. The monthly lease payments are$2,026.
The Iease expense included in operations under these lease agreements totaled$6,900 and the rent
expense of $24,312 is included in the expenses netted against store revenues for the year ended
June 30, 2009.
The aggregate future minimum lease commitment on these leases as of June 30, 2009 is as
follows:
2010 $ 31,212
2011 30,969
2012 30,240
2013 16,208
Total future minimum lease payments $ 108.830
Note 8—Reruns Thrift Shop:
As part of its overall mission, the Organization has a thrift shop for the sale of donated used
household goods. The shop is run by volunteers and has normally been self-sufficient. Any
proceeds in excess of expenses (rent, utilities, etc.) revert back to the Organization's unrestricted
funds. For the year ended June 30, 2009 the shop incurred a loss of$8,178.
-12-
Community Crisis Center, Inc.
Notes to Financial Statements
June 30, 2009
Note 9—Investments
Investments consisted of the following at June 30, 2009:
Temporarily
Unrestricted Restricted Total
June 30,2009 June 30,2009 June 30,2009
Common stock at fair market value $ 19,942 80,372 $ 100,314
Cost of investment $ 18,094 88,830 $ 106,924
Unrealized appreciation(depreciation) 1,848 (8,458) (6,610)
Carrying value $ 19,942 80,372 $ 100,314
Income from investments consisted of the following for the year ended June 30, 2009:
Unrestricted Restricted Total
June 30, 2009 June 30, 2009 June 30, 2009
Dividend income $ 1,582 2,526 $ 4,108
Net unreah7Pd gains/(losses) (765) (242) (1,007)
Total investment income $ 817 (242) $ 3,101
Note 10- Contingencies:
The Organization received significant financial assistance from several governmental agencies in
the form of grants. The disbursement of funds received under these programs generally requires
compliance with terms and conditions specified in the grant agreements and is subject to audit by
grantor agencies. Any disallowed claims resulting from such audits could become a Iiability to the
Organization. However, management believes that any such disallowed claims would not have a
material effect on the financial statements or the overall financial position of the Center as of June
30,2009.
-13-
TIGHE, KRESS&ORR
Ccrnfied Pu6Gc Accountant,
To the Board of Directors
Community Crisis Center, Inc.
P.O. Box 1390
Elgin, IL 60121
Report on Internal Control over Financial Reporting and on
Compliance and Other Matters Based on an Audit of Financial Statements
Performed in Accordance with Government Auditing Standards
We have audited the financial statements of Community Crisis Center, Inc. (a nonprofit organization)
as of and for the year ended June 30, 2009, and have issued our report thereon dated October 28,
2009.. We conducted our audit in accordance with auditing standards generally accepted in the United
States of America and the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States.
Internal Control Over Financial Reporting
In planning and performing our audit, we considered Community Crisis Center's internal control over
financial reporting as a basis for designing our auditing procedures for the purpose of expressing our
opinion on the financial statements, but not for the purpose of expressing an opinion on the
effectiveness of the Community Crisis Center, Inc. internal control over financial reporting.
Accordingly, we do not express an opinion on the effectiveness of the Organization's internal control
Over financial reporting.
A control deficiency exists when the design or operation of a control does not allow management or
employees, in the normal course of performing their assigned functions, to prevent or detect
misstatements on a timely basis. A significant deficiency is a control deficiency, or combination of
control deficiencies, that adversely affects the organization's ability to initiate, authorize, record, process,
or report financial data reliably in accordance with generally accepted accounting principles, such that
there is more than a remote likelihood that a misstatement of the organization's financial statements that is
more than inconsequential will not be prevented or detected by the organization's internal control.
A material weakness is a significant deficiency, or combination of significant deficiencies, that results in
more than a remote likelihood that a material misstatement of the financial statements will not be
prevented or detected by the organization's internal control.
Our consideration of internal control over financial reporting was for the limited purpose described in the
first paragraph of this section and would not necessarily identify all deficiencies in internal control that
might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal
control over financial reporting that we consider to be material weaknesses, as defined above.
-14-
1595 WELD ROAD•SUITE 9•ELGIN,IL60123•P:B47.695.2700•F:847.695.2748•WWW.TKOCPA.COM
Compliance and Other Matters
As part of obtaining reasonable assurance about whether Community Crisis Center's financial statements
are free of material misstatement, we performed tests of its compliance with certain provisions of laws,
regulations, contracts, and grant agreements, noncompliance with which could have a direct and material
effect on the determination of financial statement amounts. However, providing an opinion on
compliance with those provisions was not an objective of our audit, and accordingly, we do not express
such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be
reported under Government Auditing Standards.
This report is intended solely for the information and use of the audit committee, management, others
within the organization, and federal awarding agencies and pass-through entities and is not intended to be
and should not be used by anyone other than these specified parties.
•
LiEss �01
Elgin, Illinois
October 28, 2009
•
-15-
TIGHE, KRESS&ORR
Cernfie6 Public Atmunrantr
To the Board of Directors
Community Crisis Center, Inc.
P.O. Box 1390
Elgin, IL 60121
Independent Auditor's Report on Compliance with Requirements
Applicable to Each Major Program and on Internal Control over
Compliance in Accordance With OMB Circular A-133
Compliance
We have audited the compliance of Community Crisis Center, Inc. (a nonprofit organization) with the
types of compliance requirements described in the U.S. Office of Management and Budget (OMB)
Circular A-133 Compliance Supplement that are applicable to each of its major federal programs for the
year ended June 30, 2009. Community Crisis Center's major federal programs are identified in the
summary of auditor's results section of the accompanying schedule of findings and questioned costs.
Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its
major federal programs is responsibility of Community Crisis Center's management. Our responsibility
is to express an opinion on the Community Crisis Center's compliance based on our audit.
We conducted our audit of compliance in accordance with auditing standards generally accepted in the
United States of America; the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of
States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133
require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance
with the types of compliance requirements referred to above that could have a direct and material effect
on a major federal program occurred. An audit includes examining, on a test basis, evidence about
Community Crisis Center's compliance with those requirements and performing such other procedures as
we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for
our opinion. Our audit does not provide a legal determination of Community Crisis Center's compliance
with those requirements.
In our opinion, Community Crisis Center, Inc. complied, in all material respects, with the requirements
referred to above that are applicable to each of its major federal programs for the year ended June 30,
2009.
-16-
1595 WELD ROAD•SUITE 9•ELGIN,IL 60123•P:847.6952700•F:847.695.2748•WWW.TKOCPA.COM
Internal Control Over Compliance
The management of Community Crisis Center, Inc. is responsible for establishing and maintaining
effective internal control over compliance with the requirements of laws, regulations, contracts, and grants
applicable to federal programs. In planning and perfoiiuing our audit, we considered Community Crisis
Center's internal control over compliance with the requirements that could have a direct and material
effect on a major federal program in order to determine our auditing procedures for the purpose of
expressing our opinion on compliance, but not for the purpose of expressing an opinion on the
effectiveness of internal control over compliance. Accordingly,we do not express an opinion on the
effectiveness of Community Crisis Center's internal control over compliance.
A control deficiency in an entity's internal control over compliance exists when the design or operation of
a control does not allow management or employees, in the normal course of performing their assigned
functions, to prevent or detect noncompliance with a type of compliance requirement of a federal program
on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies,
that adversely affects the entity's ability to administer a federal program such that there is more than a
remote likelihood that noncompliance with a type of compliance requirement of a federal program that is
more than inconsequential will not be prevented or detected by the entity's internal control.
A material weakness is a significant deficiency, or combination of significant deficiencies, that results in
more than a remote likelihood that material noncompliance with a type of compliance requirement of a
federal program will not be prevented or detected by the entity's internal control.
Our consideration of internal control over compliance was for the limited purpose described in the first
paragraph of this section and would not necessarily identify all deficiencies in internal control that might
be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal
control over compliance that we consider to be material weaknesses, as defined above.
Community Crisis Center's responses to the findings identified in our audit are described in the
accompanying schedule of findings and questioned costs. We did not audit Community Crisis Center's
response and, accordingly, we express no opinion on it.
This report is intended solely for the information and use of the management, others within the entity, the
Board of Directors, and federal awarding agencies and pass-through entities is not intended to be and
should not be used by anyone other than these specified parties.
Elgin, Illinois
October 28, 2009
-17-
1
Community Crisis Center,Inc.
Schedule of Expenditures of Federal Awards
For the Year Ended June 30,2009
Federal Pass-through Disbursements
CFDA Contract or
Federal Grantor/Pass-Through Grantor/Program Title Number Number Expenditures
U.S. Department of Housing and Urban Development
Direct Assistance for Supportive Housing Program:
Transitional Living (CHANGES) 14.235 $ 47,861
Outreach (REACH) 14.235 23,338
Total U.S. Department of Housing and
Urban Development 71,199
U.S. Department of Health and Human Services
Pass-through the Illinois Department of Human Services
TANF 93.558 10CK002519 359,397
Title XX Block Grant 93.667 10CK002519 42,400
Title XX Block Grant 93.667 10CK002519 1,255,178
Family Violence Prevention 93.671 10CK002519 70,600
Total U.S. Department of Health and Human Services 1,727,575
Federal Emergency Management Agency
Emergency Food and Shelter Program
Phase 26 97.024 26,222
Phase 27 97.024 35,800
Total Federal Emergency Management Agency 62,022
U.S. Department of Justice
Pass-through the Illinois Coalition Against Domestic Violence
Legal Advocacy 16.575 2088001-LEG 22,619
Child Basic Services 16.575 208001-BASIC 3,726
Child Therapy Reimbursement Services 16.575 208001-CT 859
One time grant 16.575 607001-STOP 27,025
Pass-through the Illinois Coalition Against Sexual Assault
VAWA Prevention Services 16.575 40,740
VOCA Advocacy and Counseling Services 16.575 36,201
VOCA one time grant 16.575 1,713
General Services 16.575 194,820
Member travel 16.575 2,051
Total U.S. Department of Justice 329,754
Total Expenditures of Federal Awards $ 2,190,550
See accompanying notes to the Schedule of Federal Awards.
-18-
Community Crisis Center, Inc.
Notes to Schedule of Federal Awards
June 30, 2009
Note 1—Basis of Presentation
The accompanying schedule of expenditures of federal awards includes the federal grant activity of
Community Crisis Center, Inc. for the year ended June 30, 2009 and is presented on the GAAP basis of
accounting. The information in this schedule is presented in accordance with requirements of OMB
Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Therefore, some
amounts presented in this schedule may differ from amounts presented in, or used in the preparation of,
the financial statements.
Note 2— Grants to Subrecipients
Community Crisis Center, Inc. did not provide any Federal awards to sub-recipients during the year ended
June 30, 2009.
Note 3—
Non-Cash Awards
CommunityCrisis Center, Inc. did not have any Federal
outstanding loans or loan guarantees or insurance
at June 30, 2009, and did not receive any Federal non-cash awards during the year ended June 30, 2009.
-19-
Community Crisis Center, Inc.
Schedule of Findings and Questioned Costs
Year Ended June 30, 2009
Part I - Summary of Auditor's Results Section
Financial Statements
Type of Auditor's Report Issued: Unqualified
Internal Control Over Financial Reporting:
Material Weaknesses Identified? _Yes X No
Reportable Conditions Identified That Are
Not Considered To Be Material Weaknesses? _Yes X No
Noncompliance Material To Financial Statements Noted? Yes X No
Federal Awards
Internal Control Over Major Programs:
Material Weaknesses Identified? Yes X No
Reportable Conditions Identified That Are
Not Considered To Be Material Weaknesses? Yes X No
Type of Auditor's Report Issued: Unqualified
Any Audit Findings Disclosed That Are Required To Be
Reported In Accordance With Section 510(a) of Circular A-133 X Yes No
Identification of Major Programs:
CFDA No. Name of Federal Program
93.558 Domestic Violence Prevention and Intervention
The threshold for distinguishing Types A and B programs were $ 300,000
Auditee Qualified as Low-Risk Auditee? X Yes No
-20-
Community Crisis Center, Inc.
Schedule of Findings and Questioned Costs(continued)
For the Year Ended June 30, 2009
Part II -Financial Statement Findings Section
Preparation of Financial Statements in Accordance with GAAP
Criteria: Under Statement of Auditing Standards 112, Communication Internal Control
Related Matters Identified in an Audit, a control deficiency exists when the design or
operation of a control does not allow management or employees, in the normal course of
performing assigned functions, to prevent or detect misstatement on a timely basis. A
significant deficiency is a control deficiency that adversely affects the entity's ability to
report financial data reliably in accordance with GAAP such that these is more than a
remote likelihood that misstatement of the entity's financial statements will not be
prevented or detected through control procedures of the organization.
Condition: During the audit, the auditors made twenty-one adjusting journal entries, of
which five were above tolerable misstatement ($29,000). The adjusting journal entries
were made to adjust various,balance sheet accounts to the correct ending balance under
generally accepted accounting principles.
Cause: The internal control structure of the Organization has focused primarily on the
objective of effectiveness and efficiency of operations (i.e., performance and mission
goals and safeguarding of resources). The internal control structure of the Organization
over the objectives of reliability of financial reporting under GAAAP contains certain
deficiencies, for example not recording grant receivable or in-kind revenue throughout
the year.
Effect: The monthly interim financial statements are not comparable to the year end
audited financial statements that are distributed to outside users. Since the auditors made
significant adjustments, there is a potential that a misstatement of the Organization's
financial statement that is more than inconsequential but less than material could occur
and not be prevented or detected by the Organization's internal control over financial
reporting.
Management's Response: The monthly statements are prepared on a cash basis so that
management and the Board can see the operating results in the method they prefer. In the
past, management has relied on the auditors to assist the Business Manager in converting
to accrual basis through their audit procedures. However, in the future the Business
Manager will make the required adjustment to accrual at year end before the audit starts.
Part III -Financial Award Findings and Questioned Costs Section
No reportable conditions, material weaknesses, or material instances of noncompliance
were noted during our audit of the financial statements of Community Crisis Center, Inc.
for the year ended June 30, 2009.
-21-
SUPPLEMENTARY INFORMATION
Community Crisis Center,Inc.
Schedule of Illinois Department of Human Services
Grant Revenue and Expenditures
For the Year Ended June 30, 2009
Domestic Partner
Violence Abuse Youth EFS Prevention Total
Revenue:
Grant revenue $ 592,000 57,400 68,083 53,399 89,100 $ 859,982
Match revenue 97,716 14,285 - 13,964 - 125,965
Total revenue 689,716 71,685 68,083 67,363 89,100 985,947
Expenditures
Personnel/fringe 648,311 71,685 51,683 65,455 8,910 846,044
Contractual 32,405 - 16,400 408 - 49,213
Travel 5,000 - - - - 5,000
Supplies 4,000 - - 1,500 - 5,500
Client assistance - - - 80,190 80,190
Equipment - - - - -
Total expenditures 689,716 71,685 68,083 67,363 89,100 985,947
Excess $ - - - - - -
-22-
Community Crisis Center, Inc.
Schedule of Attorney General
Grant Revenue and Expenditures
For the Year Ended June 30, 2009
June 30, 2009
Revenue:
Grant income $ 24,975
Expenditures:
Personnel 23,211
Fringes 1,764
Total expenditures 24,975
Excess $ -
-23-
Community Crisis Center,Inc.
Schedule of Illinois Coalition Against Sexual Assault
Grant Revenue and Expenditures
For the Year Ended June 30,2009
General VOCA Member
Services VAWA Advocacy One-Time Travel Total
Revenue:
Grant income $ 194,820 40,740 36,201 1,713 2,051 $ 275,525
Expenditures
Personnel 144,122 28,638 33,542 - - 206,302
Fringes 33,736 2,854 2,565 - - 39,155
Contractual 5,934 - - - - 5,934
Travel/Conference 1,525 462 94 - 2,051 4,132
Supplies 8,096 7,895 - 1,713 - 17,704
Equipment 1,407 891 - - - 2,298
Total expenditures 194,820 40,740 36,201 1,713 2,051 275,525
Excess $ - - - - - $ -
-24-
Community Crisis Center,Inc.
Schedule of Illinois Coalition Against Domestic Violence
Grant Revenue and Expenditures
For the Year Ended June 30, 2009
Children's Legal Children's
Services Advocacy STOP Therapy Total
Revenue:
Grant revenue $ 3,726 22,619 27,025 859 $ 54,229
Match revenue 931 5,504 9,009 215 15,659
Total revenue 4,657 28,123 36,034 1,074 69,888 1
Expenditures:
Personnel 4,293 21,411 27,564 1,074 54,375
Fringes 289 5,960 7,320 - 13,569
Consultant - - - -
Travel - 719 1,150 - 1,869
Program - - - - -
Total expenditures 4,582 28,123 36,034 1,074 69,813
Excess $ 75 - - - $ 75
-25-
t•
ativ'
CRISIS CENTER: ncp:.
George Van De Voorde Place 1
PO Box 1390 Elgin IL 60121-1390 Bus Line: 847-742-4088 Crisis Line: 847-697-2380 Fax:847-742-4182 TTY:847-742-4057 www.crisiscenter.org
December 16, 2009
Mr. Matthew Fitzgibbon, Planning Manager
City of Elgin Community Development Block Grant Program
150 Dexter Court
Elgin, IL 60120
Dear Matt:
The Community Crisis Center at George Van De Voorde Place appreciates the opportunity to submit a
request for funding from the City of Elgin's CDBG Program in the amount of $36,850 for capital
improvement projects to our 1891 facility that provides 24-hour emergency services to individuals
dealing with domestic violence, homelessness, sexual assault and other life crises.
Our services include shelter for 40 women and children; 24-hour crisis hotline; individual and group
counseling; legal, medical & welfare advocacy; transitional living program; information & referral;
and community education. Each year our 64 employees provide more than 44,000 hours of services to
6,800 women, men and children in crisis in Kane and Far Northwest Suburban Cook Counties.
Thank you for your consideration and please let me know if you need additional information.
Sincerely,
L'',/,„4:i,,0 1 -
i(k-Irp-frt.---
Gretchen S. Vapnar /
Executive Director
COMMUNITY CRISIS CENTER. INC MISSION:
We provide Safety,Hope,Advocacy,Respite and Education for those impacted by crisis and violence in the Fox Valley Region and Illinois.
EXHIBIT B
ASSURANCES
The SUB-RECIPIENT hereby warrants and represents that it will comply with the regulations, policies,
guidelines and requirements with respect to the acceptance and use of CDBG funds in accordance with
the ACT and the City of Elgin policies. Also, the SUB-RECIPIENT certifies with respect to the grant
that:
1. It possesses legal authority to make a grant submission to the City and to execute a community
development and housing program;
2. Its governing body has duly adopted or passed as an official act, a resolution, motion or similar
action authorizing the person identified as the official representative of the SUB-RECIPIENT to
execute the Agreement, all understandings and assurances contained herein, and directing the
authorization of the person identified as the official representative of the SUB-RECIPIENT to act
in connection with the execution of the Agreement and to provide such additional information as
may be required.
3. Prior to submission of its application to the City,the SUB-RECIPIENT has:
(A) Met the citizen participation requirements of 570.301(b)and has provided citizens with:
(1) The estimate of the amount of CDBG funds proposed to be used for activities
that will benefit persons of low and moderate income; and
(2) Its plan for minimizing displacement of persons as a result of activities assisted
with CDBG funds and to assist persons actually displaced as a result of such
activities;
(B) Prepared its application in accordance with the policies of the City of Elgin and made the
application available to the public;
4. The grant will be conducted and administered in compliance with:
(A) Title VI of the Civil Rights Act of 1964(Pub. L. 88-352 42 U.S.C. Sec 2000d et seq.)and
implementing regulations issued at 24 CFR Part I;
(B) Title VIII of the Civil Rights Act of 1968 (Pub. L. 90-208), as amended; and that the
SUB-GRANTEE will administer all programs and activities related to housing and
community development in a manner to affirmatively further fair housing;
(C) Section 109 of the Housing and Community Development Act of 1974, as amended; and
the regulations issued pursuant hereto;
(D) Section 3 of the Housing and Urban Development Act of 1968,as amended;
(E) Executive Order 11246-Equal Opportunity, as amended by Executive Orders 11375 and
12086, and implementing regulations issued at 41 CFR Chapter 60;
15
(F) Executive Order 11063-Equal Opportunity in Housing, as amended by Executive Order
12259,and implementing regulations at 24 CFR Part 107;
(G) Section 504 of the Rehabilitation Act of 1973 (Pub. L. 93-112), as amended, and
implementing regulations when published in effect;
(H) The Age Discrimination Act of 1975 (Pub. L. 94-135), as amended, and implementing
regulations when published for effect;
(I) The relocation requirements of Title II and the acquisition requirements of Title III of the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as
amended, and the implementing regulations at 24 CFR Part 42, as required under 24 CFR
570.606;
(J) The labor standards requirements as set forth in 24 CFR Part 570, Subpart K and HUD
regulations issues to implement such requirements;
(K) Executive Order 11988 relating to the evaluation of flood hazards and Executive Order
11738 relating to the prevention,control and abatement of water pollution;
(L) The flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (Pub.L. 93-234);
(M) The Fair Housing Act(42 U.S.C. 3601-20);
5. Its notification, inspection, testing and abatement procedures concerning lead-based paint will
comply with 570.608; and
6. When a grant is in excess of$100,000 it will comply with all applicable standards, orders, or
requirements issued under Section 308 of the Clean Air Act (42 U.S.C. 1857(h), Section 508 of
the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection
Agency regulation(40 CFR Part 15), which prohibit the use under nonexempt Federal contracts,
grants or loans, of facilities included on the EPA list of Violating Facilities. The provision shall
require reporting of violations to the County, HUD, and to the AESOP Assistant Administrator
for Enforcement(EN-329).
7. It has developed its application so as to give maximum feasible priority to activities which benefit
low and moderate income families or aid in the prevention or elimination of slums or blight; (the
application may also include activities which the SUB-RECIPIENT certifies are designed to meet
other community development needs having a particular urgency because existing conditions
pose a serious and immediate threat to the health or welfare of the community, and other fmancial
resources are not available);
8. It is following the current City of Elgin Consolidated Plan which has been approved by HUD
pursuant to 570.306; and
9. It will not attempt to recover any capital costs of public improvements assisted in whole or in part
with funds provided under Section 106 of the ACT or with amount resulting from a guarantee
under Section 108 of the ACT by assessing any amount against properties owned and occupied
16
by persons of low and moderate income, including any fee charged or assessment made as a
condition of obtaining access to such public improvements, unless: (1) funds received under
Section 106 of the ACT are used to pay the proportion of such fee or assessment that relates to
the capital costs of such public improvements that are financed from revenue sources other than
under Title I of the ACT; or(2) for purposes of assessing any amount against properties owned
and occupied by low and moderate income persons, the SUB-RECIPIENT certifies that it lacks
sufficient funds received under Section 106 of the ACT to comply with the requirements of
subparagraph(1)above.
10. The SUB-RECIPIENT certifies that it will provide a drug-free workplace by:
(A) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of a controlled substance is prohibited in the SUB-
RECIPIENT'S workplace and specifying the actions that will be taken against employees
for violation of such prohibition;
(B) Establishing a drug-free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The SUB-RECIPIENT'S policy of maintaining a drug-free workplace;
(3) Any available drug counseling,rehabilitation,and employee assistance programs;
and
(4) The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace.
(C) Making it a requirement that each employee to be engaged in the performance of the
grant be given a copy of the statement required by paragraph(A);
(D) Notifying the employee in the statement required by paragraph(A)that, as a condition of
employment under the grant,the employee will:
(1) Abide by the terms of the statement; and
(2) Notify the employer of any criminal drug statute conviction for a violation
occurring in the workplace no later than five days after such conviction;
(E) Notifying the City of Elgin's Planning and Neighborhood Services Department within ten
(10) days after receiving notice under subparagraph (D)(2) from an employee or
otherwise receiving actual notice of such conviction;
(F) Taking one of the following actions, within 30 days of receiving notice under
subparagraph(D)(2),with respect to any employee who is so convicted:
(1) Taking appropriate personnel action against such an employee, up to and
including termination; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance
or rehabilitation program approved for such purposes by a Federal, State, or local
health,law enforcement, or other appropriate agency;
17
(G) Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs(A),(B),(C),(D),(E)and(F).
11. It has adopted and is enforcing a policy prohibiting the use of excessive force by law enforcement
agencies within its jurisdiction against any individuals engaged in nonviolent civil rights
demonstrations.
12. In regards to lobbying,the SUB-RECIPIENT certifies:
(A) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
SUB-RECIPIENT, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension,continuation,renewal, amendment,
or modification of any Federal contract,grant,loan,or cooperative agreement.
(B) If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with the Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure
Form to Report Lobbying,"in accordance with its instructions.
(C) The SUB-RECIPIENT shall require that the language of this certification be included in
the award documents for all sub-awards at all tiers (including subcontracts, sub-grants,
and contracts under grants, loans, and cooperative agreements)and that all sub-recipients
shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a
prerequisite for making or entering into this transaction imposed by section 1352,title 31,
U.S. Code. Any person who fails to file the required certification shall be subject to a
civil penalty of not less than$10,000 and not more than$100,000 for each such failure.
18
EXHIBIT C
EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION
Community Development Block Grant Program
City of Elgin
The undersigned understands and agrees that it is a SUB-RECIPIENT of the Community Development
Block Grant Program of the City of Elgin. The undersigned also agrees there shall be no discrimination
against any employee who is employed in carrying out work from the assistance received from the City of
Elgin and the Department of Housing and Urban Development, or against any applicant for such
employment, because of race, color, religion, sex, age or national origin, including but not limited to
employment, upgrading, demotion or transfer; recruitment or recruitment advertising; lay off or
termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship.
The SUB-RECIPIENT further agrees to the following:
(1) It will incorporate or cause to be incorporated into any grant contract, loan, grant insurance or
guarantee involving Federally assisted construction work, or modification thereof, which is paid
for in whole or in part with funds obtained from the Community Development Block Grant
Program,the language contained in HUD Equal Employment Opportunity Regulations at 42 CFR
130.15(b), in Executive Order 11246, as amended by Executive Orders 11375 and 12006, and
implementing regulations issued in 41 CFR Chapter 60.
(2) It will be bound by said equal opportunity clause with respect to its own employment practices
when it participates in any Community Development Block Grant Program construction.
(3) It will assist and cooperate actively with the City of Elgin,the Department of Housing and Urban
Development and the Secretary of Labor in obtaining the compliance of contractors and
subcontractors with the equal opportunity clause and the rules, regulations and relevant orders of
the Secretary of Labor.
(4) It will furnish the City of Elgin, the Department of Housing and Urban Development and the
Secretary of Labor such information as they may require for the supervision of such compliance,
and will otherwise assist the City of Elgin and the Department of Housing and Urban
Development in the discharge of primary responsibility for securing compliance.
(5) It will refrain from entering into any contract or contract modification subject to Executive Order
11246 of September 24, 1965, with a contractor debarred from or who has not demonstrated
eligibility for government contracts and Federally assisted construction contracts pursuant to the
Executive Order.
(6) It will carry out such sanctions and penalties for violation of the equal opportunity clause as may
be imposed upon contractors and subcontractors by the Secretary of Labor, the City of Elgin or
the Department of Housing and Urban Development.
(7) In the event that SUB-RECIPIENT fails or refuses to comply with the undertaking, the City of
Elgin, or the Department of Housing and Urban Development may take any or all of the
following actions: cancel, terminate or suspend, in whole or in part, this grant, refrain from
19
extending any further assistance to the SUB-RECIPIENT until satisfactory assurance of future
compliance has been received; and refer the case to the Department of Housing and Urban
Development for appropriate legal proceedings.
SUB-RECIPIENT: Community Crisis Center
37 South Geneva Street,Elgin, Illinois 60123
B)ye7AAM-'2"42 rati7(-4"-
Gretchen S.Vapnar,Executive Director
DATE: 3 - 3 0 -l 1
ATTEST: Alm
20
ELGIN
THE CITY IN THE SUBURBS-
DATE: April 26, 2011
TO: Denise Momodu, Associate Planner
FROM: Jennifer Quinton, Deputy City Clerk
SUBJECT: Resolution No. 11-62, Adopted at the April 13, 2011, Council Meeting
Enclosed you will find the agreement listed below. Please distribute this agreement to the other
party and keep a copy for your records if you wish. If you have any questions please feel free to
contact our office 847-931-5660 and we will do our best to assist you. Thank you.
• Community Development Block Grant Sub-Recipient Agreement with the
Community Crisis Center, Inc.
JL
EPORT TO MAYOR & MEMBERS OF C►TY COUNCIL E LG I N
THE CITY IN THE SUBURBS
AGENDA ITEM: D
MEETING DATE: March 23, 2011
ITEM:
2010-2011 Community Development Block Grant Sub-Recipient Agreement with Community
Crisis Center
($36,850)
OBJECTIVE:
Make federal grant funding available to ensure a network of integrated and effective health and
human services for those in need
RECOMMENDATION:
Approve the execution of a Program Year 2010-2011 Community Development Block Grant
Sub-Recipient Agreement with Community Crisis Center in the amount of$36,850
BACKGROUND
The Community Crisis Center, located at 37 South Geneva Street, is a not-for-profit organization
providing temporary shelter for women who are victims of domestic violence or who are home-
less. The facility has the capacity to shelter 40 women and children. The average stay for most
women is approximately fourteen days with some women staying up to the maximum time of
six weeks.
The Community Crisis Center applied for and was approved for a Program Year 2010-2011
Community Development Block Grant (CDBG) allocation. The funding was approved by the city
council and incorporated into the 2010 Annual Action Plan. The plan was submitted to the De-
partment of Housing and Urban Development (HUD) and approved in May 2010.
Under the 2010-2011 program year of the grant, the agency was allocated $36,850. The funds
will be used to make interior improvements to the kitchen, dining area, bathrooms, laundry
room and the front entrance of the building.
The Community Crisis Center has requested and has been awarded CDBG funds in 2001, 2002,
2004, 2005 and 2009. The organization has complied with all the federal requirements of the
CDBG Grant Program and the city's sub-recipient agreement for the previous years. The Com-
munity Crisis Center has also applied for and is being considered for a 2011-2012 CGBD grant
allocation in the amount of$42,850.
OPERATIONAL ANALYSIS
The Community Crisis Center has been operating from its location at 37 South Geneva Street
since 1987. Founded in 1975 by a group of concerned Elgin citizens, the Community Crisis Cen-
ter has evolved into a comprehensive non-for-profit social service agency that strives to meet
the needs of individuals and families dealing with the trauma associated with domestic vi-
olence, sexual assault, homelessness and other life crises. Open 24-hours a day, 7-days a week,
the center offers overnight shelter for up to 40 women and children who are homeless or flee-
ing an abusive partner; a 24-hour crisis hotline; individual and group counseling; legal, welfare
and medical advocacy; financial assistance; partner abuse intervention; information and refer-
ral services; an independent living program; and community education.
In 2009, the Community Crisis Center's 62 employees provided 43,859 hours of service to 6,849
women, men and children of which 301 women and 288 children spent 10,975 nights in the
shelter.
Community Crisis Center coordinates its services with its other primary partners in the area in-
cluding PADS, Ecker Center for Mental Health, Soup Kettle, Renz Addiction Counseling Center
and Greater Elgin Family Care Center.
The 2010-2011 CDBG grant allocation is proposed to be used solely to cover costs associated
with the interior remodel of the Center. The work will include:
• Replacing the damaged ceiling tiles of the front entrance of the building and painting
the walls;
• Replacing the shelter's kitchen cabinets, repairing drywall and painting;
• Removing an unused shelter laundry/bathroom and constructing a mop room;
• Replacing damaged flooring and painting the shelter's bathrooms;
• Installing an independent heater in the lower sprinkler room; and
• Other costs associated with the above activities.
The existing building, built in 1891, has undergone many renovations and rehabilitations in its
lifetime. The property is located within the Elgin Historic District and the building is a significant
structure within the district.
INTERESTED PERSONS CONTACTED
The Community Crisis Center was consulted during the creation of the sub-recipient agreement.
FINANCIAL ANALYSIS
The CDBG grant will be used to remodel the interior of the Community Crisis Center thus pro-
viding a clean and safe environment for their clients. The overall cost of the project is estimated
Ii��
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at $36,850. The project will be completed entirely with the funds allocated through the CDBG
program.
BUDGET IMPACT
FUND(S) ACCOUNT(S) PROJECT#(S) AMOUNT AMOUNT
BUDGETED AVAILABLE
CDBG 230-0000-791.93-36 154651 $36,850 $36,850
LEGAL IMPACT
None.
ALTERNATIVES
The city council may choose not to approve the sub-recipient agreement with community crisis
center and reallocate the funds to another project.
NEXT STEPS
1. Execute a sub-recipient agreement with Community Crisis Center
2. Monitor the bidding and construction process
3. Process payment as approved by the agreement
4. Complete review and monitoring of Community Crisis Center's clientele file by Decem-
ber 2011 to ensure compliance with the national objectives of the program that requires
service to low- to moderate-income persons
5. Request and review quarterly reports from the sub-recipient
6. Submit annual reports to HUD on the sub-recipient's activities
7. Prepare sub-recipient files for on-site monitoring by HUD prior to closing out project
JIf►
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Originators: Denise Momodu, Associate Planner
Sarosh Saher, Senior Planner
Marc Mylott, Community Development Director
Final Review: Colleen Lavery, Chief Financial Officer
William A. Cogley, Corporation Counsel/Chief Development Officer
Richard G. Kozal, Assistant City Manager/Chief Operating Officer
Approved:
r‘��GZ7/u .,
Se n R. Stegall, City M ager
ATTACHMENTS
A: Draft Sub-Recipient Agreement
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AGREEMENT
BETWEEN THE CITY OF ELGIN AND
COMMUNITY CRISIS CENTER
This AGREEMENT is entered into as of the - day of ,2011,by and
between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter called "GRANTEE" or
"CITY") and COMMUNITY CRISIS CENTER, INC., a not-for-profit corporation incorporated pursuant
to the laws of the State of Illinois, (hereinafter called "SUB-RECIPIENT") having a principal place of
business at 37 South Geneva Street,Elgin,Illinois 60120.
RECITALS
A. CITY has applied for Community Development Block Grant funds (hereinafter referred
to as "CDBG funds") from the United States Department of Housing and Urban
Development (hereinafter called "HUD") as provided by the Housing and Community
Development Act of 1974,as amended(P.L.93-383)(hereinafter called"ACT").
B. CITY has considered and approved the application of SUB-RECIPIENT for CDBG funds
allotted to CITY for distribution to SUB-RECIPIENT.
C. The CITY and SUB-RECIPIENT enter into this Agreement pursuant to their respective
powers to enter into such Agreements, as those powers are defined in the Illinois
Constitution and applicable statutes.
II. SCOPE OF THE PROJECT
A. SUB-RECIPIENT hereby agrees to perform, in a timely fashion, the activities provided
for herein, and those previously defined in the application and project description dated
December 16, 2009, submitted by the SUB-RECIPIENT entitled "Community Crisis
Center Building Improvements" a copy of which is attached hereto as Exhibit "A" and
incorporated herein by this reference (hereinafter referred to as the "PROJECT"). The
SUB-RECIPIENT was awarded a grant for Fiscal Year(FY)2010.
B. All funding provided to SUB-RECIPIENT shall be used solely for the interior renovation
in the building at 37 South Geneva Street, Elgin, Illinois, 60120. About 4,900 low and
moderate income individuals will benefit from the Community Crisis Center's program
in its 2009-2010 fiscal year The subject building will serve 100% low and moderate
income persons as defined by 24 CFR 570.208 (a) (2) (i)(A). Such funding shall be used
as defined herein. The work items are listed in the Project Application and attached as
part of Exhibit "A". The work shall include the following: 1) replace the damaged
ceiling tiles of the front entrance of the building and paint the walls; 2) replace the
shelter's kitchen cabinets, repair drywall, and paint; 3) remove an unused shelter
laundry/bathroom and construct a mop room;4)replace damaged floor and paint shelter's
bathrooms; 5) install an independent heater in the lower sprinkler room; and, 6) other
costs associated with the above activities as are consistent with the scope and intent of the
PROJECT and that are pre-approved by the CITY staff.
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C. The SUB-RECIPIENT shall comply with administrative and procurement requirements
as applied to the Community Development Block Grant Program in accordance with 24
CFR 85:
1. The Bid Specifications shall include all specifications and pertinent attachments
and shall define the items or services in order for the bidder to properly respond.
2. The SUB-RECIPIENT shall submit the Bid Specifications and plans to the City's
Community Development Department for staff's approval prior to advertising in
a newspaper and the Dodge Construction News.
3. The SUB-RECIPIENT shall include in the invitation for bids, the statement
"Minorities and women contractors are encouraged to submit bids." The SUB-
RECIPIENT shall purchase a 1" x 3" space in the Dodge Construction News
Classified Section specifically inviting Minority Business Entity/Women
Business Entity(MBE/WBE)firms to submit bids.
4. All bids will be publicly opened at the time and place prescribed in the invitation
for bids.
5. The SUB-RECIPIENT shall provide the City's Community Development
Department with a copy of the classified advertisement and the results from the
bid opening.
6. The contract award will be awarded, in writing, to the lowest responsive and
responsible bidder. Any or all bids may be rejected, if there are sound
documented reasons.
D. The SUB-RECIPIENT shall comply with the Federal Labor Standards and Prevailing
Wage Rates as applied to the Community Development Block Grant Program in
accordance with Title 29 of the Code of Federal Regulations,Part 5:
1. After the start of the described work, the SUB-RECIPIENT shall provide to the
City's Community Development Department staff, weekly reports of the
contractor and/or subcontractors at the job site. The SUB-RECIPIENT shall
conduct employee interviews of the contractor and/or subcontractors at the job
site.
2. Originals of all documents required for compliance with the Federal Labor
Standards shall be supplied to the City's Community Development Department.
3. SUB-RECIPIENT shall erect a sign in a prominent place at the job site crediting
the City of Elgin and HUD for funding of the PROJECT by including the
following statement:
"Funding for the Project has been provided, in part,by the City of Elgin from the
U.S. Department of Housing and Urban Development's Community
Development Block Grant Program."
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E. The SUB-RECIPIENT shall provide a Progress Report to the CITY each month,
reporting on the status of the PROJECT in relation to the project target dates. The
monthly progress reports shall begin upon the signing of the Agreement and shall
continue until the completion of the project. Monthly progress reports, due on the 10th
day of the following month, for the previous month's activities, shall be submitted until
the expiration of this agreement or until directed to discontinue such reports in writing by
CITY.
F. Request for Payment
1. The SUB-RECIPIENT shall provide the City's Community Development
Department, prior to the start of construction, with an itemized list of all
estimated expenditures. This list (on a State of Illinois Engineer's Pay Estimate
form BLR-283 or equivalent) shall show expected quantities and unit prices for
each item.
2. Request for payment shall be submitted on a timely basis. Each request for
payment sent to the CITY shall be accompanied by said payment estimate form
signed by the SUB-RECIPIENT'S authorized representative and showing the
work completed. Changes to items on the pay estimate form must be authorized,
in writing,by the SUB-RECIPIENT (on a State of Illinois Request for Approval
of Change in Plans Form BLR-228 or equivalent), and a copy of such
authorization shall be submitted to the City's Community Development
Department before payment pursuant to such changes is made.
G. The SUB-RECIPIENT shall provide a Progress Report to the City's Community
Development Department each month, reporting on the status of the PROJECT in
relation to the Implementation Schedule. The progress reports shall begin upon the
signing of the Agreement and shall continue until the PROJECT is closed out. The SUB-
RECIPIENT shall use a form provided by the Community Development Department and
shall include all required information about the number of clients served each month (by
race,income,and the number of female headed households).
H. Prior to the expenditure of CDBG funds,the SUB-RECIPIENT shall meet with the City's
Community Development Department staff to establish acceptable documentation and
guidelines regarding requests for payment for the activities described in the Scope of
Work. No payment of CDBG funds will be made by City without the required
documentation.
SUB-RECIPIENT shall record and report monthly to the CITY all program income (as
defined in 24 CFR 570.500(a)) generated by activities carried out with CDBG funds
made available under this Agreement. Any such program income shall be returned to the
CITY. Written request for an exception to this section must be made in writing to the
CITY's Community Development Department. Such request shall describe why the
SUB-RECIPIENT needs the income, the specific activities the SUB-RECIPIENT will
undertake with the funds, and how the SUB-RECIPIENT will report income and
expenditures to the CITY. A written response to the request will be provided to the SUB-
RECIPIENT from the CITY. The use of any program income by the SUB-RECIPIENT
shall comply with the requirements set forth at 24 CFR 570.504. By way of further
limitations, to the extent any such income is used during the Agreement period for
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activities permitted under the Agreement, SUB-RECIPIENT shall reduce requests for
additional funds by the amount of any such program income balances on hand. All
unexpended program income shall be returned to the CITY at the end of the Agreement
period. Any interest earned on cash advances from the U.S. Treasury and from funds
held in a revolving fund account is not program income and shall be remitted promptly to
the CITY.
III. AMOUNT AND TERMS OF GRANT
A. The CITY shall distribute to SUB-RECIPIENT, as SUB-RECIPIENT'S portion of the
total grant received by the CITY and in consideration of SUB-RECIPIENT'S undertaking
to perform the PROJECT,a maximum of$36,850(hereinafter"Grant Funds"),to be paid
in the manner set forth herein at Section VII.
B. This PROJECT shall be identified by the following project and account numbers: Project
No. 154651 and Account No. 230-0000-791.93-36 in the amount of $36,850, which
identifying numbers shall be used by SUB-RECIPIENT on all payment requests.
C. In the event the services identified in Section II, Scope of the Project of this Agreement
or other eligible services for low and moderate income individuals and households are no
longer provided at the Community Crisis Center, 37 South Geneva Street, Elgin, due to
actions by the SUB-RECIPIENT, the SUB-RECIPIENT shall reimburse the U.S.
Department of Housing and Urban Development or the CITY for renovation activities
undertaken in whole or in part with CDBG funds at a rate of 6.7% for each year and
portion of each year remaining on the ten-year useful life of the Facility improvements.
The ten-year compliance period shall begin on the commencement date of this
Agreement. This provision shall not be construed as limiting the CITY from asserting
any claims against the Community Crisis Center for the breach of any other terms of this
Agreement.
D. Upon project completion as specified in Section II, Scope of the Project, any remaining
CDBG project funds shall be available for reallocation by the CITY to another eligible
CDBG project. If SUB-RECIPIENT materially fails to comply with any term of this
award, the SUB-RECIPIENT shall repay to the CITY all funds used for ineligible
activities.
E. A minimum of 51% of the persons served on an annual basis shall be at or below 80% of
the Median Family Income in order for the SUB-RECIPIENT to maintain eligibility for
the CDBG funds provided for herein. Said income levels shall be updated and revised
annually to conform to levels set by the U. S. Department of Housing and Urban
Development. Failure to meet the aforementioned minimum 51% threshold shall require
SUB-RECIPIENT to reimburse CITY for funds expended, in whole or in part, for
renovation activities.
F. Changes in the scope of services, budget, or method of compensation contained in this
Agreement, unless otherwise noted, may only be made through a written amendment to
this Agreement,executed by the SUB-RECIPIENT and CITY.
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IV. SUB-RECIPIENT'S COMPLIANCE WITH THE ACT
A. CITY shall assist SUB-RECIPIENT'S making application for CDBG funds.
B. SUB-RECIPIENT shall abide by the Act,and all HUD rules and regulations promulgated
to implement the Act.
C. SUB-RECIPIENT shall, upon request of CITY, (1) assist in the completion of an
environmental review and (2) complete certifications showing equal employment
opportunity compliance including equal employment opportunity certification with
reference to the PROJECT, as set forth in Exhibit "C" attached hereto and made a part
hereof.
D. SUB-RECIPIENT,in performing under this Agreement,shall:
1. Not discriminate against any worker, employee, or applicant, or any member of
the public, because of race, creed, color, sex, age or national origin, nor
otherwise commit an unfair employment practice; and
2. Take affirmative action to insure that applicants are employed without regard to
race, creed, color, sex, age or national origin, with such affirmative action in-
cluding, but not limited to the following: Employment, upgrading, demotion or
transfer, termination, recruitment or recruitment advertising, layoff or
termination, rates of pay or other forms of compensation, selection for training,
including apprenticeship.
E. SUB-RECIPIENT shall permit CITY and the Department of Housing and Urban
Development to conduct on-site reviews, examine personnel and employment records
and to conduct any other procedures or practices to assure compliance with the provisions
of this agreement. SUB-RECIPIENT agrees to post in conspicuous places available to
employees and applicants for employment notices setting forth the provisions of this non-
discriminatory clause.
F. SUB-RECIPIENT shall comply with all laws and state and federal rules and regulations,
including but not limited to those regarding a direct or indirect illegal interest on the part
of any employee or elected official of the SUB-RECIPIENT in the PROJECT or
payments made pursuant to this Agreement.
G. SUB-RECIPIENT hereby warrants and represents that neither the PROJECT, including
but not limited to any funds provided pursuant thereto,nor any personnel employed in the
administration of the program shall be in any way or to any extent engaged in the conduct
of political activities in contravention of Chapter 15 of Title 5, United States Code,
referred to as the Hatch Act.
H. SUB-RECIPIENT shall maintain records to show actual time devoted and costs incurred,
in relation to the PROJECT, and shall prepare and submit monthly progress reports which
describe the work already performed and anticipated during the remaining time of the
PROJECT. Upon fifteen (15) days notice from the CITY, originals or certified copies of
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all time sheets,billings, and other documentation used in the preparation of said progress
reports shall be made available for inspection, copying, or auditing by the CITY at any
time during normal business hours,at 150 Dexter Court,Elgin, Illinois.
I. SUB-RECIPIENT shall adopt the audit requirements of the Office of Management and
Budget (hereinafter "OMB") Circular A-133, "Audits of Institutions of Higher Learning
and Other Non-Profit Institutions." SUB-RECIPIENT shall submit to the CITY one copy
of said audit report. SUB-RECIPIENT shall permit the authorized representatives of the
CITY, HUD and the Comptroller General of the United States to inspect and audit all
data and reports of the SUB-RECIPIENT relating to its performance under the
Agreement.
J. SUB-RECIPIENT and CITY shall at all times observe and comply with Title 24 CFR
Part 570 and all applicable laws, ordinances or regulations of the Federal, State, County,
and local government, which may in any manner affect the performance of this
Agreement.
K. SUB-RECIPIENT shall transfer to the CITY any unused CDBG funds and submit all
billings attributable to this Project at the time this Agreement expires.
L. SUB-RECIPIENT will ensure that any real property under the SUB-RECIPIENT'S
control that was acquired and/or improved in whole or in part with CDBG funds is used
to meet the benefit of low and moderate income persons as defined by HUD, for a period
of 10 years after the commencement of this Agreement.
M. If during the 10 year period after the commencement of this Agreement, the SUB-
RECIPIENT disposes of any property under the SUB-RECIPIENT'S control that was
acquired and/or improved in whole or in part with CDBG funds, then the SUB-
RECIPIENT will reimburse the CITY in the amount of the current fair market value of
the property less any portion of the value attributable to expenditures of non-CDBG
funds for acquisition of, or improvement to, the property in accordance with 24 CFR
570.503(b)(8)and 24 CFR 570.505.
V. RIGHTS TO SUBCONTRACT
A. SUB-RECIPIENT is herewith granted authority to subcontract all or any portion of the
PROJECT to such engineers, architects, independent land use consultants, professional
land planner, construction contractors or other entities as SUB-RECIPIENT shall deem
appropriate or necessary and upon such terms as may be acceptable to SUB-RECIPIENT.
B. Administration of any subcontracts by the SUB-RECIPIENT shall be in conformance
with 24 CFR Part 570.200(d)(2) and Part 85.36.
VI. SUB-RECIPIENT'S AUTHORIZATION TO ACCEPT PROPOSALS
A. After the CITY has received notification that funds for the PROJECT have been released
by HUD, the SUB-RECIPIENT shall be authorized to accept the proposal of any
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subcontractor for the PROJECT.
VII. BILLING PROCEDURE
A. Upon release of Grant Funds by HUD for the PROJECT, the CITY shall make
disbursements to the SUB-RECIPIENT as either reimbursement for advances made by
SUB-RECIPIENT or as advances for specific cash requirements of SUB-RECIPIENT for
the PROJECT. All claims of SUB-RECIPIENT, whether for reimbursement or
advancement, shall comply with the following requirements:
1. SUB-RECIPIENT shall submit a listing of all disbursements of CDBG funds, on
a form provided by the CITY;
2. Any claim for advancement of CDBG funds shall be limited to an amount
necessary for SUB-RECIPIENT to meet specific cash requirements for the
PROJECT and shall be disbursed by SUB-RECIPIENT within three (3) working
days of receipt by SUB-RECIPIENT;
3. Any request for reimbursement or advancement pertaining to work under
contracts from the SUB-RECIPIENT shall include the following:
a. For interim payments to contractors and subcontractors, certification that
the work for which payment is requested has been performed and is in
place and to the best of SUB-RECIPIENT'S knowledge, information and
belief that, the quality of such work is in accordance with the contract
and subcontracts, subject to: (i) any evaluation of such work as a
functioning PROJECT upon substantial completion; (ii) the results of
any subsequent tests permitted by the subcontract; and(iii)any defects or
deficiencies not readily apparent upon inspection of the work; and
b. For final payment, certification that the work has been performed in a
satisfactory manner and in conformance with the contract.
4. Processing of all requests for payment shall be contingent upon the submission of
the required documentation by the contractor and subcontractor to the CITY that
fully complies with federal labor standards, uniform relocation act or any other
applicable federal,state,or local statutes,rules or regulations.
5. SUB-RECIPIENT shall forward to CITY all billings, vouchers, and other
documents representing any accounts payable, in such timely and reasonable
manner as both parties shall determine; provided, however, that in no event shall
such documents be forwarded to CITY later than twenty-one (21) days after
SUB-RECIPIENT'S receipt of such documents.
6. SUB-RECIPIENT shall cooperate with the CITY to facilitate the maintenance of
financial records by the CITY as required by Title 24 CFR 85.
B. Upon submission of an acceptable claim for Grant Funds, CITY shall process such claim
7
and shall approve such claim for payment following approval by the City's Community
Development Department, for compliance with this Agreement and applicable HUD
requirements.
C. Except as provided for in Section IX and X herein,CITY shall pay all required payments
against eligible project costs, as described in Section II.B,incurred by SUB-RECIPIENT
under this Agreement.
VIII. ADMINISTRATION AND REPORTING REQUIREMENTS
A. SUB-RECIPIENT shall administer the Grant Funds in conformance with the regulations,
policies, guidelines and requirements of OMB Circular numbers A-110, A-122, and A-
133,as they relate to the acceptance and use of federal funds for the PROJECT.
B. SUB-RECIPIENT shall submit all required information to show compliance with
applicable laws,rules and regulations, as specified in this Agreement and shall submit to
CITY a monthly progress report no later than the tenth day of the month following the
activity being reported. SUB-RECIPIENT shall comply with all reporting and other
requirements as specified in Exhibit "B" attached hereto and made a part of this
Agreement.
C. Relocation of Tenants
SUB-RECIPIENT shall comply with the requirement under the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970. SUB-RECIPIENT shall
maintain a separate relocation file for each displaced person/business for at least three
years after the project has been completed or the person/business has received final
relocation payments, whichever is later. Relocation costs must be paid to any tenant
(residential or nonresidential) who occupies any building being acquired and is forced to
move without cause. Waiver of rights to relocation costs can only be done by a single
family homeowner.
D. Management Plan and Operating Budget of the Facility
SUB-RECIPIENT shall maintain, and keep current, a management plan and operating
budget stating policies governing the operation of the facility and shall keep this plan and
budget on file with the CITY.
IX. TERMINATION OF AGREEMENT OR SUSPENSION OF PAYMENT
A. During the implementation of the PROJECT, CITY may terminate this Agreement or
may suspend payment of Grant Funds to SUB-RECIPIENT for SUB-RECIPIENT'S
substantial breach of the Agreement, abandonment of the PROJECT or occurrence
rendering impossible the performance by SUB-RECIPIENT of this Agreement.
B. During the implementation of the PROJECT, the CITY may suspend payments of Grant
Funds, due to use of funds in a manner unrelated to or in breach of this agreement relative
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to, SUB-RECIPIENT'S performing the PROJECT, failure by SUB-RECIPIENT in
submitting supporting information or documentation for a claim, submission by SUB-
RECIPIENT of incorrect or incomplete reports, or SUB-RECIPIENT'S suspension of its
pursuit of the PROJECT.
C. In the event CITY elects to terminate this Agreement or to suspend payments, for any
reason stated herein above in paragraph A and B of this Section IX, it shall notify the
SUB-RECIPIENT,in writing,of such action, specifying the particular deficiency,at least
five (5) working days in advance of any such action and establishing a time and a place
for the SUB-RECIPIENT to refute the alleged deficiency at a time prior to CITY'S taking
such action. After allowing the SUB-RECIPIENT the opportunity to refute or correct the
alleged deficiency, if the alleged deficiency continues to exist, in the opinion of the
CITY, the CITY may withhold payment of the Grant Funds until such time as the
violation or breach is remedied. No action taken or withheld by the CITY under this
paragraph shall relieve the SUB-RECIPIENT of its liability to the CITY for any funds
expended in violation of any of the terms of this Agreement.
D. SUB-RECIPIENT shall transfer to the CITY any unused CDBG funds and submit all
billings attributable to this Project at the time this Agreement terminates or is suspended.
X. REMEDIES
A. To the fullest extent permitted by law, SUB-RECIPIENT agrees to and shall indemnify,
defend and hold harmless the CITY, its officers, employees, boards and commissions
from and against any and all claims, suits,judgments, costs, attorneys fees, damages or
any and all other relief or liability arising out of or resulting from or through, or alleged
to arise out of, any breach of this agreement; misuse or misapplication of funds derived
pursuant to this agreement by SUB-RECIPIENT; violation of any statutes, rules and
regulations, directly or indirectly, by SUB-RECIPIENT and/or any of its agents or
representatives; or any negligent acts or omissions of SUB-RECIPIENT or of SUB-
RECIPIENT'S officers, employees, agents or subcontractors. In the event of any action
against the CITY, its officers, employees, agents, boards or commissions covered by the
foregoing duty to indemnify, defend and hold harmless, such action shall be defended by
legal counsel of CITY'S choosing. The provisions of this paragraph shall survive any
termination and/or expiration of this agreement.
B. In the event of loss of approved Grant Funds for the PROJECT as a result of any
violation or breach of this Agreement by the CITY, misuse or misapplication of funds
received from HUD unrelated to the PROJECT, or any violation of the statutes,rules and
regulations of HUD, directly or indirectly, by CITY and/or any of its agents or
representatives, CITY'S liability to SUB-RECIPIENT shall be limited to any funds
which have previously been provided to sub-recipient pursuant to this Agreement. SUB-
RECIPIENT hereby waives and releases CITY from any and all other liability pursuant
to any such breach,misuse,misapplication or violation of statutes,rules or regulations.
C. In the event HUD, or any other federal agency,makes any claim which would give rise to
invoking the remedy provisions, as set forth in paragraph A or B of this Section X, then
the CITY or SUB-RECIPIENT shall immediately notify the other party, in writing,
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providing the full details of the alleged violation. To the extent that any such matter is
not subject to exclusive federal jurisdiction, venue for the resolution of any disputes or
the enforcement of any rights arising out of or in connection with this Agreement
between the CITY and SUB-RECIPIENT shall be in the Circuit Court of Kane County,
Illinois.
D. In addition to any remedies available to the CITY, if CITY has lost or been prevented
from receiving any federal funds, other than the Grant Funds, as a result of any alleged
violation of law or other breach of this Agreement by SUB-RECIPIENT, or if SUB-
RECIPIENT fails to comply with any term of this award or Agreement, the SUB-
RECIPIENT shall repay, upon demand by the CITY, such amount of Grant Funds
previously disbursed or allegedly due to the SUB-RECIPIENT.
XI. TIMELINESS
A. Time is of the essence of this agreement. SUB-RECIPIENT shall meet the schedule
deadlines listed below. Any milestone which the SUB-RECIPIENT does not achieve
within two months of the date listed will result in the SUB-RECIPIENT submitting a
revised implementation schedule for approval by the City's Community Development
staff. Failure to achieve these deadlines may result in the loss or reduction of grant funds
at CITY's discretion.
Target Dates Date
1. Prepare Bid Specification May 2011
2. Bids Solicited June 2011
3. Select Contractor July 2011
4. Reconstruction Begins August 2011
5. Reconstruction Completed November 2011
B. SUB-RECIPIENT. Shall complete the PROJECT within twelve (12) months from the
date of this Agreement. However, in the event of any alterations or additions or of
circumstances beyond the control of SUB-RECIPIENT, which in the opinion of the
Community Development Director will require additional time for completion of said
expenditures, then in that case, the time of completion shall be extended by the
Community Development Director by a period of time not to exceed six (6)months.
C. If SUB-RECIPIENT is delayed in the completion of the PROJECT by any cause
legitimately beyond its control, as determined by the CITY, such that it cannot complete
the PROJECT within eighteen (18) months of the date of this Agreement, it shall
immediately give written notice to the CITY of the anticipated delay, the reasons
therefore and request an extension of time for completion of the PROJECT. CITY's
Community Development Director shall consider any such request and shall make a
recommendation to CITY's City Council as to whether in his sole discretion he considers
10
such an extension to be reasonable and necessary, under the totality of circumstances to
be required for completion of the PROJECT due to the particular circumstances. The
CITY's City Council shall act upon the extension request and recommendation of the
Community Development Director and notify the SUB-RECIPIENT whether the time
extension is granted or denied, and the CITY's intention to exercise the remedies
available herein, including but not limited to suspension of further payments. A revised
implementation schedule shall be submitted by SUB-RECIPIENT if an extension is
granted by the CITY.
XII. MISCELLANEOUS PROVISIONS
A. AMENDMENTS - This Agreement constitutes the entire Agreement between the parties
hereto. There are no other agreements, either oral or implied,between the parties hereto
regarding the subject matter hereof. Any proposed change in this Agreement shall be
submitted to the other party for prior approval. No modifications, additions,deletions,or
the like, to this Agreement shall be effective unless and until such changes are executed,
in writing,by the authorized officers of each party.
B. SUBJECT TO FINANCIAL ASSISTANCE AGREEMENT - This Agreement is made
subject to financial assistance agreements between the CITY and the United States
Department of Housing and Urban Development, with the rights and remedies of the
parties hereto being in accordance with any such agreements.
C. ASSIGNMENT - except as provided in Section VI hereof, SUB-RECIPIENT shall not
assign this Agreement or any part thereof and SUB-RECIPIENT shall not transfer or
assign any Grant Funds or claims due or to become due hereunder, without the written
approval of the CITY having first been obtained.
D. ATTORNEY'S OPINION - If requested, SUB-RECIPIENT shall provide an opinion of
its attorney, in a form reasonably satisfactory to the CITY, that all steps necessary to
adopt this Agreement, in a manner binding upon SUB-RECIPIENT, have been taken by
SUB-RECIPIENT, and that SUB-RECIPIENT is in compliance with applicable local,
state and federal statues, rules and regulations for the purpose of complying with this
Agreement.
E. HEADINGS -The section headings of this Agreement are for convenience and reference
only and in no way define, limit, or describe the scope or intent of this Agreement, and
should be ignored in construing or interpreting this Agreement.
F. The terms of this Agreement shall be severable. In the event any of the terms or
provisions of this Agreement are deemed to be void or otherwise unenforceable for any
reason,the remainder of this Agreement shall remain in full force and effect.
G. This Agreement shall not be construed to create a joint venture, partnership, employment
or other agency relationship between the parties hereto.
H. Venue for the resolution of any disputes or the enforcement of any rights between the
parties hereto arising out of or in connection with the terms and provisions of this
11
IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the dates recited below.
CITY OF ELGIN,an Illinois Municipal Corporation
BY:
Sean R. Stegall
City Manager
DATE:
ATTEST:
Diane Robertson
City Clerk
SUB-RECIPIENT: Community Crisis Center
37 South Geneva Street,Elgin, Illinois 60120
BY:
Gretchen S.Vapnar
Executive Director
DATE:
ATTEST:
13
EXHIBIT A
SUB-RECIPIENT'S CDBG APPLICATION
14
1
CITY OF ELGIN CDBG PROGRAM
PROJECT APPLICATION
(6,O
2010-2011 PROGRAM YEAR
By Jet?
�9
Date of Submittal: 12/16/09
Project Name: Community Crisis Center Building Improvements
Project Address: 37 S Geneva Street
City: Elgin State:IL Zip Code: 60120
Census Tract,Block Group: 8512
Submitting Agency/Organization: Community Crisis Center,Inc.
Contact Person:
Name: Lisa S. Sampson
Address: 37 S Geneva Street
City: Elgin State: IL Zip Code: 60120
Telephone: 847-742-4088 x 130
Fax: 847-742-4182
E-mail:lsampson@crisiscenter.org
Amount of CDBG Funding Request: S36,850
1
PROJECT APPLICATION (continued)
1. PROJECT SCOPE AND PURPOSE:
Provide a detailed written statement that describes the scope of the proposed project, how
CDBG funds will be spent, the need for this project, and the anticipated benefits resulting from
this project.
STATEMENT OF PURPOSE:Provide below or attach a detailed written statement that describes the
scope of the proposed project, the need for the project and the anticipated benefits resulting from this
project.
The Community Crisis Center is requesting funding for the following improvements:
• Facility Entrance:replace damaged ceiling tiles and paint all walls
• Shelter Kitchen:replace lower cabinets,paint, and drywall repair
• Shelter Laundry/Bathroom: remove an unused shower and replace with a much needed mop basin,
drywall repair and paint
• Shelter Dining Room:minor tile floor repair
• 2'4 Floor Shelter Bathrooms:replace flooring and paint
• Lower Level Sprinkler Room: install an independent heater to protect the sprinkler system and water
main during the frigid winter months
The front entrance and shelter portions of our building get the most use and require repair and
replacement in order to provide a clean and safe environment for all. It has been recommended that a
heating device be installed in the Sprinkler Room to avoid any damage to sensitive pipes during extreme
cold weather. Please be advised that our agency is located within the Elgin Historic District and must
abide by Illinois Historic Preservation Agency guidelines for all exterior work. The Crisis Center has
completed many renovation/rehabilitation projects on this building and has a good working relationship
with IHPA.
Since 1987 the Crisis Center has resided in this grand building that is located in Elgin's first historic
-district just east of downtown. In the application for National Register of Historic Places the Franklin
School was listed as a building of significance, "the massive construction and detailing of this school
reflects Romanesque Revival influence with Palladian windows".
The project benefits our clients, most of who are at the low and moderate-income level, by maintaining
the facility that provides a multitude of services for them. Open 24 - hours a day, services include a
shelter for 40 women and children who are homeless or fleeing an abusive partner; 24-hour crisis hotline;
individual and group counseling; legal, welfare and medical advocacy; financial assistance;partner abuse
intervention; information & referral for other services; independent living program; and community
education.
Conceived and organized by a group of concerned Elgin citizens in 1975 the Community Crisis Center
has evolved into a comprehensive non-profit, social service agency that strives to meet the needs of
individuals and families dealing with the trauma of domestic violence, sexual assault, homelessness and
other life crises. In FY '09 our 62 employees provided 43,859 hours of service to 6,849 women,men and
children; 301 women and 288 children spent 10,975 nights in our shelter. On a daily basis the building
2
accommodates 40 shelter residents, 45 employees and welcomes on average 70 walk-in clients. and
visitors.
2. PERFORMANCE MEASUREMENT:
Provide a list of project goals and objectives. Explain how the achievement of goals and
objectives will be measured or quantified.
This capital project does not lend itself to performance measurement other than to make sure that the
project is started and finished in a timely manner and is done properly. The project objective is to
maintain an efficient, safe facility for staff, clients and guests while preserving a building of historic
significance. We can measure the success by keeping to the implementation schedule and finishing on
time. Records will be kept of all work done.
3. NATIONAL OBJECTIVE:
Identify the National Objective that is met to qualify the project for CDBG funding. Please refer
to the list of objectives in Section 2.3.1:National Objectives of this document.
The Community Crisis Center project qualifies for CDBG funding under Section 2.3.1.1:
1. Benefit low and moderate-income persons. or households as defined by Section 8 household
income guidelines.
4. ELIGIBLE ACTIVITY:
Identify the eligible activity that qualifies the project for CDBG funding. Please refer to the list
of activities in Section 2.3.2:Eligible Activities of this document.
The Community Crisis Center project qualifies for CDBG funding under Section 2.3.2.1a,c and 2:
1. Rehabilitation and Preservation Activities.
a. Residential, commercial and industrial building rehabilitation.Assistance for publicly or
privately owned residential properties, low-income public housing, commercial or
industrial buildings (if privately owned, funding is limited to the exterior and the
correction of municipal code violations), nonprofit-owned nonresidential buildings and
manufactured housing.
c. Historic Preservation. Rehabilitation, preservation or restoration of historic properties
whether publicly or privately owned.
2, Public Facilities and Improvements. Acquisition, construction,reconstruction, rehabilitation or
installation of public facilities and improvements (including design features and improvements
that promote energy efficiency and enhance the aesthetic quality of public facilities) carried out
by public or private nonprofit entities. Buildings for the general conduct of government cannot
be assisted with CDBG funds except for the removal of architectural barriers.
5. LOW &MODERATE LNCOME BENEFIT STATEMENT:
Explain how the proposed project benefits low and moderate-income persons, households or
neighborhoods. Quantify the population benefiting from the proposed project. Describe the
method used to calculate the benefit.
3
The Community Crisis Center meets the needs of individuals in imminent danger or crisis who have
limited or inadequate financial resources. Because the facility is open to the public 24-hours a day it is - l
the responsibility of the Crisis Center to maintain a building that is safe, accessible, efficient and •
welcoming to clients, guests and employees; funding the requested projects will assist us in
accomplishing the previously listed responsibilities.
Services include 24-hour crisis telephone hotline; emergency shelter for 40 women and children;
individual and group counseling; legal, welfare and medical advocacy; transitional living program;
financial assistance; information and referral for other services; emergency food; and community
education.
Population benefiting from proposed project:
•Number•of persons or households expected to benefit from the project.4,900 individuals
-Number of low/moderate income persons/households expected to benefit from the project. 100%
6. DOCUMENTATION AND REPORTING:
•
During the course of this project,you are required by federal regulations to provide monthly or
quarterly reports on the clientele benefiting from this project. Describe the method you will
use to collect and maintain the following information on the clientele you serve:
• Number of persons/households
• Number of low and moderate income persons/households
• Household size and household income
• Race/ethnicity of clientele
• Number of female-headed households
The Community Crisis Center is required by a majority of funders to collect and record statistics in
regard to services provided and clientele. Information is processed daily and the database can be
manipulated to extract the above requested information. The Crisis Center will submit the information
monthly or quarterly in a one-page format with all required information; statistics will reflect an
unduplicated accounting of clients.
4
f PROJECT APPLICATION (continued)
3. PROJECT COST ESTIMATE:
Provide cost information in the table below and/or attach additional cost estimate summaries.
Project Components Estimated Cost
A.Entrance ceiling tiles/paint $5,500
B.Kitchen/Dining cabinets/paint, floor $6,250
C.Laundry room/bathroom $8,600
D.Bathroom floor/paint $8,500
E.Sprinkler Room heater $3,000
F.Architectural Specs $5,000
Total Project Cost $36,850
Total CDBG Funding Request $36,850
Total Contribution From Other Funding Sources $0
8. OTHER PROJECT FUNDING SOURCES AND AMOUNTS:
Funding Source Amount of Funding
A.
B. $
C. $
D. $
E. $
Total Contribution From Other Funding Sources $ 0
5
PROJECT APPLICATION (continued)
9. PROJECT IMPLEMENTATION:
List the major tasks that will be accomplished through this project and provide a completion date for
each task.
Task Completion Date
1. Bid Spec Manual completed June-July 2010
2. Go out to bid August 2010
3. Award contract August 2010
4. Start of project September 2010
5. Project completion November 2010
Total number of months required for project completion: 6 months •
•
6
ATTACHMENTS
A. Mission Statement of the Organization
B. Tax-exempt determination letters from the Federal Internal Revenue Service and the
State Franchise Tax Board
C. Articles of Incorporation and By-laws
D. Board of Directors
E. Letter of resolution from the Board of Directors authorizing the submission of the
proposed project(s).
F. OIganizational chart
G. Resume of the Chief Program Administrator and Chief Fiscal Officer
H. Recent financial statement and audit report
i -
•
Attachment A
B
Community
CRISIS CENTER_ hope
George Van De Voorde Place
PO Box 1390 Elgin IL 60121-1390 Bus Line: 847-742-4088 Crisis Line: 847-697-2380 Fax 847-742-4182 TTY:847-742-4057 www.crisiscenter.org
Mission Statement:
We provide Safety, Hope,Advocacy, Respite and Education for those impacted by crisis and violence in the Fox
Valley Region and Illinois. -
•
•
•
COMMUNITY CRISIS CENTER,INC MISSION:
We provide Safety,Hope,Advocacy,Respite and Education for those impacted by crisis and violence in the Fox Valley Region and Illinois.
A-irlIc ,u-,l T
Internal Revenue Service
Department of the Treasury
Date: March 30, 2007 P. O. Box 2508
Cincinnati, OH 45201
COMMUNITY CRISIS CENTER INC Person to Contact:
Ms K Griffith 37-087Q5
PO BOX 1390
ELGIN IL 60121 •
Customer Service Representative
Toll Free Telephone Number:
877-829-5500
Federal Identification Number:
36-2855797
Dear Sir or Madam:
This is in response to your request of.March 30, 2007, regarding your ongan
tax-
exempt status.
�a8on's• Iri June 1976 we issued a determination letter that recognized your
from federal'income tax. Our records indicate that your organization is
tionorganization
as exempt
currently
-under section 501(0)(3)of the Internal Revenue Code: exempt
• Our records indicate-that your organization is also classified as a public ch •
sections 509(a)(1) and 170(b)(1�(A)(vi)of the Internal Revenue Code. ant}'under
•
Otir records indicate that coritribittions to your organization are deductible.under
•
170 of the Code, and that you are qualified to receive:tax•deductible bequests,
ueuest section es
transfers or gifts under section 2055,- 2105or 2522 of Internal Revenuedevises,
Code.
. If you have any gUesfions, please call us at the telephone number shown in thethis letter, heading of
•
•
Sincerely, •
• . •
kitAtit,
ki"j
•
•
Michele M.Sullivan, Oper.Mgr. -
Accout.s Management Operations 1
•
•
/ : . : Attachmeiz C
•
• COMMUNITY CRISIS CENTER,INC.
BYLAWS
•
•
ARTICLE I
NAME
This not-for-profit organization shall be known as the Community Crisis Center,Inc.
ARTICLE II
PURPOSES .
The Community Crisis Center will provide services,shelter,supportive therapy,job and
financial counseling and advocacy in order to help individuals and families lead fulfilling
- and productive lives
ARTICLE III
NON-DISCRIMINATION
The corporation shall not discriminate against any person for reason of race, gender,age,
_ national origin,handicap,religions conviction,marital status,veteran status or sexual
preference.
ARTICLE IV •
OFFICES
Section 1." Principal Office
The principal office of the corporation shall be in the State of Illinois,County of Kane,and
City of Elgin. The corporation may have-other such offices as the board of directors may
determine or as the affairs of the corporation may require from time to time.
Section 2. Registered Office
The corporation shall have and continuously maintain in the State of T inois a registered
office and a registered agent whose address is identical to the registered office.The
registered office may be,but need not be,identical to the principal office.The address of
the registered office may be changed from time to time by the board of directors.
ARTICLE V
MEMBERSHIP
The Community Crisis Center shall have no members. All rights and powers that might
be possessed by members shall be vested in the directors of the board.
10/02 1
•
•
•
•
ARTICLE VI
BOARD OF DIRECTORS
Section 1: General Powers
•
The governance of this corporation shall be vested in the board of directors.The board
shall take final action on all major questions of policy and general plans, and shall
ultimately be responsible for the administration of the corporation.
•
Section 2. Duties
The duties of the board are to: carry out the goals and objectives of the corporation;
evaluate and monitor all programs; develop programs and activities that promote the
purpose of the corporation; hire and fire the Executive Director; establish personnel
policies; approve an annual budget; monitor finances; ensure adequate resources are
available to the corporation; authorize all legal documents;present an annual report at the
annual meeting; and promote a positive public image and communicate with appropriate
publics.
•
Section 3. Election,,Tenure,Qualifications
The board shall consist of not less than 15 nor more than 20 directors.
Directors of the board shall be elected at the annual meeting of the corporation and shall
take office immediately.
A. One-third of the total directors of the board shall be elected each year to
three-year terms.
B. The Board Development Committee shall present a candidate for each
position at the last regular board meeting prior to the annual meeting.At
that time, nominations from the floor will be called. The candidate for each
position will be presented at the annual meeting and the President shall call
for nominations from the floor.
C. Elections shall be by a majority vote of the voting directors present at a
meeting at which there is a quorum.
D. The directors shall be chosen to represent various constituencies in the
community,including community leaders;fmancial supporters; and others
who support the mission and goals of the Center.
Section 4. Annual Meeting
An annual meeting of the corporation shall be held in June at such time and place as the
board of directors shall designate.All directors of the board shall receive at least five days
notice (but not more than forty days notice) by letter or publication in any newspaper of
general circulation in the area of the annual meeting.
10/02 2
•
Section 5. Regular Meetings
Regular meetings of the board of directors shall be held each month except July and
December, at a time to be determined by the President with the approval of the board of
directors.
Section 6. Executive Session •
Executive session may be called by a majority vote of the board of directors.Executive
session will be closed to all except the board of directors and the Executive Director of the
. corporation,unless the board chooses to invite additional individuals for the purpose of
clarifying the issue at hand.Executive session may be called in the case of sensitive
personnel matters, matters of either pending or possible litigation,or other such matters
• that would be detrimental to the corporation if discussed in an open meeting.
Section 7. Special Meetings
Special meetings of the board of directors may be called by the President,or any three or
more directors of the board. -
Section 8. Quorum
A.quorum at any regular,special or annual meeting shall be a simple majority of the
directors then in office.
Section 9. Proxies
There shall be no proxies. At any meeting of the board of directors,a director-will vote in
person.
Section 10. Manner of Acting
A quorum shall be required for official board action.An extraordinary majority of three-
fourths of all board directors shall be required to approve dissolution of the corporation or
to purchase or sell real estate.
Section 11. Orientation
The retiring and remaining directors of the board along with the Board Development
Committee are responsible for orienting newly elected directors as soon as possible
following elections.The retiring directors shall turn over all appropriate documents and
provide all information as appropriate to the newly elected directors.
10/02 3
•
Section 12. Removal •
Any board director may be removed by an affirmative vote of two-thirds of the board
when in its judgment the best interest of the corporation shall be served thereby.Any
director of the board who shall have three consecutive absences from regular board
meetings within one fiscal year shall be notified after the third missed meeting and deemed
to have resigned after missing•the fourth meeting.Any director proposed to be removed
shall be entitled to at least five days notice in writing by mail of the meeting at which such
removal is to be voted upon and shall be entitled to appear before and be heard at such
•
meeting.
Section 13. Resignation
Any director may resign from the board of directors at any time by giving a written notice
to the President or Secretary. Such resignation shall take effect at the time specified •
therein; and,unless otherwise specified therein,the acceptance of such resignation shall not
be necessary to be effective.
Section 14. Employment
No director of the board shall become an employee of the Community Crisis Center within
12 months of that director's service on the board.
Section 15. Vacancies
Vacancies which occur on the board of directors shall be declared at a regular meeting of
the board of directors. The Board Development Committee shall nominate a replacement
to be elected at a regular meeting of the board of directors. Vacancies shall be filled in a
timely manner,not to exceed six months.A director elected to fill a vacancy,shall be
elected for the unexpired term of the previous director.
Section 15. Inurement
No part of the net earnings of the corporation shall inure to the benefit of, or be
distributable to directors of the board.
Section 16. Compensation
Directors of the board shall receive no compensation for their services.
Section 17. Conflict of Interest
Any director shall disclose to the board any personal interest in any matter pending before
the board and shall refrain from voting in any decision on such matter. Annually, a
conflict of Interest Statement requiring disclosure of any personal benefit from any matter
10/02 4
pending before the board,shall be signed by directors and kept on file at the Community
Crises Center.
•
Section 18. Informal Action by Directors
Any action required to be taken at a.meeting of the board of directors of the corporation
may be taken without a formal meeting as long as all directors are polled for their votes on
the action by the President or Secretary or all directors consent in writing to such action.A
summary of such actions will be duly noted in the minutes of the next meeting of the board
• of directors.
Section 19. Notice
Notice of any special meeting of the board of directors shall be given at least five days
previously thereto by written notice to each director at the address shown•by the records of
the corporation, or by direct verbal communication to the director. If mailed,such notice
shall be deemed to be delivered when deposited in the United States mail in a sealed
envelope so addressed,with postage thereon prepaid. If notice is given by email,such
notice shall be deemed to be delivered when the email is opened by the recipient. Notice of
any special meeting of the board of directors may be waived in writing signed.bythe person
or persons entitled to the notice either before or after the time of the meeting. Neither the
business to be transacted at, nor the purpose of any special meeting of the board need be
specified in the notice or waiver of notice of such meeting,unless specifically required by
law or by these bylaws.
ARTICLE VII
OFFICERS
Section 1. Officers
The officers of the corporation shall be President,Vice-President,Secretary,Treasurer,
and such other offices which may be created by the board. No two offices may be held by
the same person.
Section 2. Elections,Term, and Qualifications
Officers shall be elected at the annual meeting of the corporation and shall take office
immediately.Officers of the corporation shall be elected for a term of one year or until
their successors are elected and seated. Officers shall be eligible to hold their respective
offices for no more than three consecutive terms. In order to qualify for the office of
President, a director must have served on the board for at least one year.
10/02 5
•
Section 3. Removal
Any officer elected by the board of directors may be removed by an affirmative vote of
two-thirds of the directors whenever in their judgment the best interests of the corporation
would be served thereby.Any officer proposed to be removed shall be entitled to at least
five days notice in writing by mail of the meeting of-the board of directors at which such
removal is to be voted upon and shall be entitled to appear before and be heard by the
board of directors at such meeting.Such removal shall be without prejudice to the contract
rights,if any,of the person so removed.
Section 4. Vacancies
Vacancies which shall occur among the officers of the corporation shall be declared at a
regular meeting of the board of directors.The Board Development Committee shall
nominate a replacement to be elected at the next regular meeting of the board of directors.
The person filling such vacancy shall complete the unexpired term of the former officer.
Section 5. President
The President shall preside at all meetings of the board of directors and of the Executive
Committee. Subject to the direction and mandate of the board,the President shall be in
charge of the property and affairs of the corporation; shall see that the resolutions and
directives of the board are carried into effect except in those instances in which that
general responsibility is assigned to some other person by the board;shall appoint
chairpersons of committees; shall serve ex-officio on all committees; shall supervise the
Executive Director; and,in general,shall discharge all duties as may be prescribed by the
board of directors.Except in those instances in which the authority to execute is expressly
delegated to another officer or agent of the corporation, or a different mode of execution is
expressly prescribed by the board or these bylaws,the President may execute for the
corporation any contracts,deeds, mortgages, bonds, or other instruments which the board
has authorized to be executed; the President may accomplish such execution either under
or without the seal of the corporation and either individually or with any other officer
thereinto authorized by the board,according to the requirements of the form of the
instrument.
Section 6. Vice President
In the absence of the President or in the event of the President's inability to act,the Vice
President shall have all the powers of and be subject to all the restrictions upon the
President.The Vice President shall chair a standing committee of the board based on the
Vice President's skills and interests. The Vice President shall perform such other duties as
from time to time may be assigned by the President or by the board of directors.
10/02 6
. Section 7. Treasurer
The Treasurer shall be the principal financial officer of the corporation and shall oversee
financial transactions.The Treasurer shall see that adequate financial books and records
are instituted and maintained for the corporation;shall be responsible for custody of all
funds and securities of the corporation;.shall ensure that all payments due by the
. corporation are paid; shall ensure that all monies due and payable to the corporation are
received,that receipts are given, and that these monies are deposited in the name of the.
corporation in such banks or other depositaries as shall be selected by the board of
directors; and shall chair on the Finance Committee.The Treasurer shall be responsible
for submittal of an annual financial statement and furnish accounting on all financial
• matters to the board of directors at its regular meetings.The Treasurer shall perform all
other duties incident to the office of Treasurer and such other duties as from time to time
may be assigned by the President or by the board of directors.If required by the board of
directors,the Treasurer shall give a bond for the faithful discharge of duties in such sum
and with such surety as the board of directors shall determine.
Section 8. Secretary
The Secretary shall keep minutes of the meetings;see that all notices are duly given in
accordance with the provisions of these bylaws and as required by law; oversee the
corporation's records and the corporate seal and see that the seal is affixed to all official
documents; keep a register of the names and addresses of each director;and in general,
perform all duties incident to the office of Secretary and such other duties as from time to
time may be assigned by the President or board of directors.
ARTICLE 'VIII COMMITTEES
Section I. Standing Committees
The board of directors shall designate and establish standing committees which shall have
and exercise the authority of the board in the management of the corporation.The
President of the board shall appoint chairpersons of each committee who shall be directors
of the board. The committee chairperson may appoint additional members of the
committee who need not be directors as long as the majority of committee members are
directors. The Executive Committee shall consist of the elected officers of the board of
directors. The past President shall serve on the Executive Committee for the year
immediately following tenure as President. When the past President does not serve on the
Executive Committee,the President shall appoint a member at-large.The President shall
serve as chair.
The Executive Committee is commissioned by and accountable to the Board of Directors
to: manage the affairs of the Community Crisis Center between Board meetings,
coordinate the annual planning calendar, and monitor committee activities,thereby,
ensuring that the Board fully meets its responsibilities. It shall recommend and periodically
10/02 7
review all policies concerning the coordination of Board activities.It shall meet monthly or
as needed,
The Board Development Committee is commissioned by and accountable to the Board of
Directors to: design a corporate and Board structure that meets organizational needs;
ensure that all Board seats are filled by active and resourceful directors; and define policies
and procedures for the internal working of the Board; thereby, ensuring that the
Community Crisis Center is efficiently and effectively governed.It shall recommend and
periodically review the bylaws and all policies concerning the governance of the
Community Crisis Center.
Program Committees are commissioned by and accountable to the Board of Directors to:
establish policies that guide the design and implementation of program activities; evaluate
program effectiveness; and guarantee that the programming addresses the needs of the
Crisis Center's constituencies; thereby,fulfilling the mission of the organization. It shall
recommend and periodically review all policies concerning the programs. There shall be at
least two standing program committees, one for the Domestic Violence Program and one
for the Sexual Assault Program.
The Personnel Committee is commissioned by and accountable to the Board of Directors
to: oversee the establishment of a comprehensive personnel management system; guarantee
that fair and equitable personnel policies are adopted and practiced; and approve wage
• and benefit schedules;thereby,ensuring that the Community Crisis Center is competently
and thoroughly managed. It shall recommend and periodically review all policies
concerning personnel.
The Finance Committee is commissioned by and accountable to the Board of Directors to:
safeguard its assets; oversee the judicious discharge of its funds; and ensure prudent
investments; thereby,asserting its fiduciary responsibilities and guaranteeing the fiscal
solvency of the corporation.It shall recommend and periodically review all policies
concerning the finances of the Crisis Center.
The Fundraising Committee is commissioned by and accountable to the Board of Directors
to: assume primary responsibility in all matters pertaining to fundraising efforts,planned
giving and capital campaigns; thereby, solidifying the financial base of the Crisis Center.It
shall recommend and periodically review all policies concerning resource development.
The Site Committee is commissioned by and accountable to the Board of Directors to:
oversee the management maintenance and upkeep of property and equipment; and assure
safekeeping of such property and equipment; thereby ensuring that the organization has
adequate space and equipment to carry out its programs.It shall recommend and
periodically review all policies concerning the property of the Community Crisis Center.
10/02 8
•
Section 2. Other Committees
•
The directors may from time to time create other committees,task forces,advisory or
honorary boards at a regular or special meeting of the board of directors.The direction
and guidelines of such committees shall be provided by the board of directors. The
chairpersons of such committees shall be appointed by the President.
Section 3. Advisory Board
The Advisory Board of the Community Crisis Center shall function as an advisory body to
the Crisis Center board of directors and staff.Its purpose is to provide professional advice
and assistance to the Crisis Center.Advisory Board members shall have all rights of the
Board Directors except the right to vote and attend executive sessions.Advisory Board
members shall advise staff and board on issues that may be presented to them and shall
serve on appropriate committees. Guidelines for composition and appointment shall be
determined by the board of directors.
Section 4. Honorary Board
The Honorary Board of the Community Crisis Center shall function as a collection of
prominent individuals who are interested in lending their support to the Crisis Center.
Support may be in the form of lending their name to solicit financial,human:or physical
resources. Guidelines for composition and appointment shall be determined by the board
of directors.
Section 5. Removal
Any chairperson or member of a committee may be removed by a.majority vote of the
board of directors whenever in its judgment the best interests of the corporation would be
served thereby.
Section 6. Quorum
Unless otherwise provided in the resolution of the board of directors designating a
committee, a majority of a committee shall constitute a quorum.
Section 7. RuIes
Each committee may adopt rules for its own governance not inconsistent with these bylaws
or with rules adopted by the board of directors.
Section 8. Vacancies
Vacancies in the membership of any committee may be filled by appointments made in the
same manner as provided in the case of the original appointments.
10/02 9
Section 9. Prohibitions
No committee shall have the authority to: •
-
a. amend or repeal the bylaws;
b. elect,appoint or remove any director or officer of the corporation;
c. amend the Articles of Incorporation;
d. adopt a plan of merger or consolidation;
e. authorize sale, lease, exchange or mortgage of all or substantially all of the
property of the corporation;
f. authorize dissolution;
g. adopt plans for distribution of the assets; or
h. amend; alter or repeal any resolution of the board of directors.
ARTICLE IX
STAFF
Section 1. Executive Director
The board of directors shall hire an Executive Director who shall be the responsible
executive and administrative head of the Center and have general supervision and charge
of its works subject to policies as determined by the board of directors.The Executive
Director shall administer the activities of the Community Crisis Center under the general
direction of the board of directors and shall be responsible to the board.
The Executive Director shall be responsible for the execution and administration of policy
approved by the board of directors and recommend changes in policy to the board.
The Executive Director shall attend and may participate in discussion at all meetings of the
board of directors and committees, except when matters concerning employment are under
consideration or other sensitive issues which the board or a committee needs to evaluate
independently.The Executive Director or a designated staff member shall provide support
and assistance to standing committees.
The Executive Director shall make a written monthly report to the board and shall keep its
directors informed concerning the affairs and activities of the Community Crisis Center
and any special problems encountered in the administration thereof.
As head of staff, the Executive Director shall be responsible for the supervision,direction
and evaluation of the staff and for the implementation of approved personnel policies.
Section 2. Other Staff
Members of the staff, under the leadership of the Executive Director, shall be responsible
for carrying out the objectives of the Center through the specific functions assigned to them
by the Executive Director in accordance with approved personnel policies and job
descriptions.
10/02 10
ARTICLE X
• BUSINESS ADMINISTRATION
Section 1.Contracts
The board of directors may authorize any officer, agents of the corporation in addition to
the officers so authorized by these bylaws to enter into any contract or execute and deliver
any instruments in the name of and on behalf of,the corporation and such authority may
be general or confined to specific instances.
Section 2. Payments
All checks, drafts or orders for payment of money,notes or other evidences of indebtedness
issued in the name of the corporation,shall be signed by such officer or officers,agent or
agents of the corporation as stated in the bylaws and/or in such manner as shall from time
to time be determined by resolution of the board of directors. In the absence of such
determination by the board of directors,such instruments shall be_signed by the President
and counter-signed by the Treasurer of the board of directors.
Section 3.Deposits
All-funds of the corporation shall be deposited to the credit of the corporation in such
banks,trust companies or other depositaries as the board of directors may select.
Section 4. Funds
The board of directors may accept on behalf of the corporation any contribution, gift,
bequest or devise for the general purpose or for any special purpose of the organization.
Section 5. Special Powers
•
In order to acquire funds for the purposes of the corporation,the directors shall have the
power to:
a. hold or sponsor fundraising events;
b. solicit donations;
c. borrow funds and give evidence of indebtedness;
d. prepare and submit grant proposals; and
e. hire consultants to advise the board on matters relating to the corporation's
organization, administration and activities.
Section 6. Audit
An annual audit shall be conducted by an independent certified public accountant.
10/02 1 1
ARTICLE XI
BOOKS AND RECORDS
The corporation shall keep correct and complete books and records of accounts; shai:
minutes of the proceedings of board and committee meetings; and shall keep at the
registered or principal office a record of the names and addresses of the directors.
All books and records of the corporation, except confidential personnel and client records,
may be inspected by any director,or director's agent or attorney, any public official or any
contributor,for any proper purpose at any reasonable time.
ARTICLE XII
INvTESTMENTS
The corporation shall have the right to retain all or any part of any securities or property
acquired in any manner; and shall have the right to invest and reinvest any funds,
according to the judgment of the board of directors.However,no action shall be taken by
or on behalf of the corporation if such action is made subject to special penalties under
applicable federal or state law;or if such action would result in the loss of tax exempt
status under Sections 501,503 or 504 of the Internal Revenue Code of 1954,as amended,
and the regulations promulgated thereunder as they now exist ar as they may hereafter he
amended.
ARTICLE XIII
VOTING UPON STOCK OF O'ITIER CORPORATIONS
The board of directors shall have full power and authority to vote on behalf of the
corporation at any meeting of stockholders of any corporation in which this corporation
may hold stock; and at any such meeting may possess and exercise all of the rights and
powers incident to the ownership of such stock.The board of directors may delegate : ,,;
powers to any person, and at its convenience may revoke any such powers granted.
ARTICLE XIV
FISCAL YEAR
The fiscal year shall begin on the first day of July and end on the last day of June.
ARTICLE XV
CORPORATE SEAL
The board of directors shall provide a corporate seal which shall be affixed to all
appropriate corporate documents.
10/02 12
ARTICLE XVI
INDEMNIFICATION
• The board should have the authority to enact bylaws whereby it shall indemnify and save
harmless its directors, officers,and employees from claim and suitbrought against them
arising out of action"or inaction"taken in the course of their employment or service for
the corporation and further,the board shall have theauthority to enact bylaws whereby
insurance may be procured consistent with the aforementioned indemnity.
Any person,his/her executors oradministrators,may be indemnified or reimbursed by the
Community Crisis Center,Inc.for reasonable expenses actually incurred in connection
with any action,suit, or proceeding,civil or criminal,to which he/she or they shall be made
a party by reason of his/her being or having been a director,officer or employee of the
Community Crisis Center,Inc.,provided,however,that no person shall be so indemnified
or reimbursed in relation to any matter in such action, snit,or proceeding as to which
he/she shall finally be adjudged to have been guilty of willful misconduct in the •
-
performance of his/her duties to the Community Crisis Center,Inc.,and provided further,
that no person shall be so indemnified or reimbursed in relation to any matter in such
action,suit,or proceeding which has been made the subject of a compromise settlement,
except with the approval of a court of competent jurisdiction,the board of directors acting
-by vote of directors not parties to the same or substantially the same action,suit, or
proceeding,constituting a majority for the whole number of the directors. The foregoing
right of indemnification or reimbursement shall not be exclusive of other rights to which
such person, his/her executors or administrators,may be entitled as a matter of law.
ARTICLE XVII
AGENTS AND REPRESENTATIVES
The board of directors may appoint such agents and representatives of the corporation
with such powers and to perform such acts or duties on behalf of the corporation as the
board of directors may authorize,so far as is consistent with these bylaws,to the extent
permitted by law.
ARTICLE XVIII
WAIVER OF NOTICE
Whenever any notice is required to be given under the provisions of the General Not-For-
Profit Act of Illinois or under the provisions of the Articles of Incorporation or the bylaws
of the corporation, a waiver thereof in writing signed by the person or persons entitled to
such notice,whether before or after the time stated therein,shall be deemed equivalent to
the giving of such notice.The attendance of a director at any meeting shall constitute a
waiver of notice, except where a director attends a meeting for the express purpose of
objecting to the transaction of any business because the meeting is not Iawfully called or
convened.
10/02 13
•
ARTICLE XIX
EXEMPT ACTIVITIES
Notwithstanding any other provisions of these articles,the.corporation shall not carry on
any activity not permitted to be carried on(a)by a corporation exempt from Federal
Income Tax under Section 501c3 of the Internal Revenue code of 1954(or the
corresponding provisions of a future United States Internal Revenue Law)or(b) by a
corporation,contribution to which- are deductible under Section 170c(2)of the Internal
Revenue Code of 1954 or the corresponding provisions of any future United States Internal
Revenue Law.
ARTICLE XX
AMENDMENTS
The bylaws of the corporation may be amended or repealed and new bylaws may be
adopted by a.two-thirds vote of the board at any regular or special meeting,provided that
it least seven days written notice is given of intention to alter,amend,repeal or to adopt
new bylaws at such meeting.A summary of the proposed amendments shall be stated in the
notice.
ARTICLE XXI
LEGISLATIVE OR POLITICAL ACTIVITIES
No substantial part of the activities of the corporation shall be the carrying on of
propaganda or otherwise attempting to influence legislation and the corporation shall not
participate in,or intervene in, (including the publishing or distribution of statements) any
political campaign on behalf of any candidate for public office.
ARTICLE XXII
DISSOLUTION
Upon dissolution of the corporation, the board shall after paying or making provision for
payment of all liabilities,dispose of all the assets exclusively for the purpose of the
corporation in such manner, or to such organization or organizations organized and
operated exclusively for charitable, educational, religious or scientific purposes as shall at
the time qualify as an exempt organization or organizations under Section 501c3 of the
Internal Revenue Code of 1954 (or the corresponding provision of any future United States
Internal Revenue Law) as the board of directors shall determine. Any of such assets not so
disposed of shall be disposed of by the Circuit Court of the County in which the principal
office of the corporation is then located, exclusively for such purposes or to such
organization or organizations as said court shall determine,which are organized and
operated exclusively for such purposes.
10/02 14
ARTICLE XXII
AUTHORITY
Matters not otherwise provided for in the bylaws shall be determined according to the
Illinois General Not-For-Profit corporation Act and decisions thereunder.The rules
contained in the current edition of Robert's Rules of Order shall govern the corporation in
all cases in.which they are applicable wherein they are not inconsistent with the bylaws.
Adopted
October 21,2002
10/02 15
Attachment C - . ._:,,. , • • - •
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Certificate Number 25190
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commuNrrr CRISIS CENTER, INC. '
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.: SECRETARY OF STATE
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r .r ..• FORM. ax 3 U>�1) F/;GE 3•
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ARTICLES OF INCORPORATION
. UNDER THE . ..
_ GENERAL NOT FOR PROFIT-CORPORATION ACT ,
i (These Artioiei Must 13e Flied in Duplicate)
•
•
•
• • , (Do Not Write in This Space)
Dote Paid 2-'y-7-1-
To):iC tr;EL J. iiDWLETT Filing Fee i —''t—r'L
ULSZ?CAYClilit,Secretary of State,Springfield,Illinois.
. Clerk '."c?
•
We,the undersigned.
uiaterin.een)
A.ddreas
Name Number
Street _ Clef 8(<b
. ELLEN MACGREGOR 912 B Congdon Ave Elgin,
g g I l l i rso:s
SALLY BROWN • 365 Algona Elgin, Ill trto?s •
CAROL OVELMEN 1265 Country Side Drive Elgin.. Illinois
JOAN SEILS. • 2270 Schuler
Elgin, Illinois
fo rein t ral persons tindhr e th"e of twenty-one
Not. yeor ssP or moo and citizen of the United States, for the purpose of ` _.
being following Articles of fit
Corporation Act"of the State of Illinois,do hereby adopt y
IncotporAtioa:
•
I. The name of the corporation is: COMMUNITY CRISIS.CENTER, .INC. •
7.. The period of duration of the corporation is: Peroettiai •
Qtew"US}ee•mar or e&Soho a®ser et Tema
3. The address of its initial Registered Office in the State of Illinois is: 365 A i oona •
Street in the C I ty of Elgin ( ) County of Kane
Me C.044
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the name of its initial Registered Agent at said Addrg is: SALLY BROWN
At, The Lost Board of Directors shag be Four :n number,their
nee Yu ewe Ism) Hama and addresses being as foIIows:
•
Name Number Streit
l C24 Meta
•
ELLEN MACGREGOR 912 $ ` Condon-Ave_ E)aln. Illinri)s
SALLY BROWN
365 Algona Elgin, Illinois
CAROL OVELMEN • 1Z65 Country Side Drive Elgin, Il1Inois
JOAN.SEILS 1270
•
Schuler Elgin, Illinois
•
•
5. The purpose or purposes for which the corporation is organized are: CIVIC and educe t l ona 1
provide forR�rii
men and women in a crisis situation who need shelter, su ve
therapy, jou and financial counseling, baby sitting In order to kee ve
family together or to establish or reestablish themselves as contributingr
'mewoers.of.;,,the.,conruni.ty. „•_.,
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(NOTE: Any special provhion authorized or permitted by statute to be contained in the Articles of Incorpondon,
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. .fiNcoravnAioRslipsr SIGN BELO - - • •.
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STATE OF ILL1NOIS, . • . (
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- • County of "KANE •
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,a Notary!Mille do hereby that on the
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i i rif day of 7--12J-1.-t'Ati-7 ,19 7 V-,"ELLE'4 f1PCGREGOR. SALLY BROWN
Nam.
CAROL OVELMEN a nd JOAN SE I LS .• •
personally appeared before Me and being first duly sworn by me severally acknowledged that they signed the foregoing
document in the respective capacities therein set forth and declared that the statements therein contained are true.
•• •
."•.-114,71tNES9,WliCEREOF,I have hereunto set my hand and seal the day and year above written. •
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(DO NOT WRITE IN THIS SPACE)
'cc• (!o Hied FORM NF-35 , Date
In Duplicate
tuna r10.00 ARTICLES OF AMENDMENT
Filing Fee
to the
ARTICLES OF INCORPORATION Clerk
under the
GENERAL NOT FOR PROFIT CORPORATION ACT
•
To Michael J. Prowlett, Secretary of State, Springfield, Illinois:
The undersigned corporation,for the purpose of amending its Articles of Incorporation and pursu-
ant to the provisions of Section 35 of the"General Not For Profit Corporation Act" of the State of Illinois,
hereby executes the following Articles of Amendment:
1. The name of the corporation is: Community Crisis Center, Inc.
2. There are. (12)some members, having voting rights with respect to amendments:
(Insert "no" or "some") •
(Strike paragraphs (a), (b), or (c) not applicable)
.
- 8..Aa) At a meeting of members, at which a quorum was present, held on June 15th , 19 76
-:game receiving at least two-thirds (2/3) of the votes entitled to be cast by the members of the cor-
poration present or represented by proxy at such meeting.
_: U cvstse.tt n-ro+rriting-sigue1 by-ail-mrc.ubers of-the t.0 zr Lail to-vlrte-with--respect
}teretu; ,
Erb-.tea->`$.eating-of-direetors-(niember&-having-no-veting-righ with respect-ttrarrnr dments)-?zeld
. ---;- pP--raeeki -the-votes•6o€-a-tsta-jerity-sf-the-directors then '
i .ef'ice,-the-following-amefkdEbent-er-enietrcimeftts-were-adopted-i -the-mamier-prescribed- -the
=General-Net-Foe-l' it-Gerporetion-Itrotu-of-the.£fiats-of'lHineia-
I. Inurement of Income. No part of the net earnings of the corporation shall inure
to the benefit of, or be distributable to, its members, trustees, officers or other
private persons except that the corporation shall be authorized and empowered to
pay reasonable compensation for services rendered.
- 2. Legislative or Political Activities. No substantial part of the activities of
the corporation shall be the carrying on of propaganda or otherwise attempting to
influence legislation and the corporation shall not participate in or intervene
- in (including the publishing or distribution of statements) any political campai3n
• on behalf of any candidate for public office.
3. Operational Limitations. Notwithstanding any other provisions of these articles,
the corporation shall not carry on any other activities not permitted to be
carried on (a) by a corporation exempt from Federal income tax under Section
501(c) of the Internal Revenue Code of 1954 (or the corresponding provisions of
(SEE ATTACHED PAGE)
•
(Over)
Attachment to Articles of Amendment to the Articles of Incorporation
for Community Crisis Center, Inc. , Certificate No. 25190 Page 2
3. (Continued)
any future United States Internal Revenue Law) or (b) by a corporation,
contributions to which are deductible under Section 170(c) (2) of the
Internal Revenue Code of 1954 (or the corresponding provisions of any future
United States Internal Revenue Law).
4. Dissolution Clause. Upon the dissolution of the 'corporation, the Board
Of Trustees shall, after paying or making provisions for the payment of all
of the liabilities of the corporation, dispose of all of the assets of the
corporation exclusively for the purposes of the corporation in such manner,
or to such organization or organizations organized and operated exclusively
for charitable, educational, religious or scientific purposes as shall at
the time qualify as an exempt organizationo•or organizations under Section
501(c)(3) of the Internal Revenue Code of 1954 (or the corresponding provisions
of any future United States Internal Revenue Law), as the Board of Trustees
shall determine. Any of such assets not so disposed of shall be disposed of.
by the Circuit Court of the county in which the principal office of the
corporation is then located, -exclusively for -such purposes or to such
organization or organizations as-said court shall determine, which are
organized and operated exclusively for such purposes.
•
Rnr1 of Attachment to Articles of Amendment
to Articles of Incorporation for Community Crisis Center, Inc.
Certificate No. 25190
n<<AC; •( �.0 r7
f; /.]
-�� , s sg- ,,. CommunityCrisis Center
}•' ` ;. . ' - ' lI. o,s BOARD OF DIRECTORS
ot t` t
CRISES CENTER ngee FY20I0
The Board of Directors is responsible for program review,and policy-setting, and long-
term planning of the organization. They also hire and evaluate the performance of the
Executive Director.
Lisa West,President'11 • Susan Low'10
Nursing Instructor Community Leader
Elgin,IL Schaumburg,IL
Cathy Olson,Vice President'10 Betty Rauschenberger'11
Trauma Nurse Coordinator,Sherman Hospital Community Leader
1 Elgin,IL Elgin,IL
Chathia Johnson,Secretary'11
New Store Planner,Claire's The Board of Directors respectfully requests that you
Huntley,IL contact them at:Community Crisis Center
' P.O.Box 1390
•
Elgin,IL 60121-1390
Marios Karayannis Treasurer'10 847-742-4088
Attorney
St.Charles,IL
Jodi Martin,Past President'11
Community Leader
Elgin,IL
Mariana Barriga'11
Youth&Young Adult Ministries
Church of the Brethren General Board
Bartlett,IL •
Keith Brill,'11
Comptroller,Innovative Mfg.Solutions
Elgin,IL •
Scott Goodman'10
Banker,National City Bank •
Elgin,IL
Debbie Hudgens'12
community Leader
2.1gin,IL
Mission Statement: We provide Shelter,Hope,Advocacy,Respite and Education for those impacted by crisis and violence in Elgin,the
Fox Valley Region and Illinois.
07-02-08
Attachment E
COMMLErt[tY Air
al
CRISIS CENTER_ hope
George Van De Voorde Place
PO Box 1390 Elgin IL 60121-1390 Bus Line: 847-742-4088 Crisis line: 847-697-2380 Fax:847-742.4182 TTY:847-742-4057 www.crisiscenter.org
December 15, 2009
City of Elgin •
CDBG Program
150 Dexter Court
Elgin, IL 60120
To Whom It May Concern:
I, Lisa West, President of the Board of Directors do hereby grant permission for Gretchen S. Vapnar,
Executive Director to submit the following project on behalf of the Community Crisis Center. •
The Crisis Center is requesting$36,850 for the following capital projects to benefit the facility.
•
• Renovations/improvements to the following:
• Shelter Kitchen
• Shelter Laundry room& %bath
• Shelter 2Pd floor bathrooms
• Facility Entrance
• Facility Sprinkler Room
• Architectural specs
Persons authorized to negotiate for and contractually bind the agency:
Lisa West,President Board of Directors Gretchen S. Vapnar, Executive Director
37 S. Geneva Street 37 S. Geneva Street
Elgin, IL 60120 Elgin,IL 60120
(847) 742-4088 (847) 742-4088
Sincerely,
bap_ 6(.),Eli-..7
Lisa West
President Board of Directors
COMMUNITY CRISIS CENTER,INC MISSION:
We provide Safety.Hope,Advocacy,Respite and Education for those impacted by crisis and violence in the Fox Valley Region and Illinois.
Ara et4y10 i F
Community Crisis Center,Inc.Organizational Chart
Executive Committee
Pres.,VP,Sec.Tres.,Past Prey
Board of Directors
Exeadive Director
Director Clierd 1 , Business Manager
Services I
Shift Supervisors 1 SIP Prog Manger Info Sys
Cow
I l I
Case Managers BP C16ucal Sup Tech Support I Data Entry
Inhnrs BIF'Gip Ldrs •
Chad Prop I Sp pry _Administrative Assistant
Coon lY Cow
Boold leper
- CaseManager -I SA Counselor
'"
PayPayroll&Grant Monitor
I• - Chicken's Counselor - SA CourtAdvormte
•
t -{ Interns - SA Comm Ed Cow Resource Dev
Facilities Manager
SA Gip Ldrs
- HospitalAdv. - Data Entry
- Interns --I Grant Writer
DV Prog Cow EC H Facility Coordinator I
Prop Cow
-Housekeeper
- DV Legal Adv RecepaonM
HMaintenance I
- DV Counselors I&R,Econ.Crisis CM
-I Comm Ed TLP Adull/Youth CM
-t Hospital Adv Adult Outreach CM
y Grp Ldrs H Youth Ouacaoh CM -
•-{ Interns - Financial CM
Cow Hotline
&DF Sery Res j
_ Events Coordnata .
•
11/23/2009
Executive Director/Chief Program Administrator Attachment G
GRETCHEN S.VAPNAR
Personal Information
Address: 72 Sherwood Road
Elgin,IL 60120
Telephone: (847)695-5645
Education
January 1965 Northern Illinois University,DeKalb,IL.Graduated with a Bachelors of
Science in Education,Sociology Field of concentration.
January 1961 Steinmetz High School,Chicago,IL.National Honor Society.
Work Experience
Nov.1980-Present Community Crisis Center,Elgin,IL.Executive Director
Nov 1978-Oct 1980 Regional Director,Technical Assistance Center,Region V,HHS Action
Grant 137-0106/1
July 1978-July 1980 Community Crisis Center,Elgin,IL.Assistant Director
July 1977-June 1978 Community Crisis Center,Elgin,IL.Administrative Assistant
July 1975-June 1977 Community Crisis Center,Elgin,IL.Volunteer Coordinator
Sept.1967-Sept1968 School District U-46,Elgin,IL.Permanent substitute teacher,grades 1-6
Sept.1966-Sept.1967 School District U-46,Elgin,IL.Teacher,gifted program.
Jan 1965-June 1966 School District U-46,Elgin,IL.Teacher,Coleman School 10 grade
Honors and Memberships
1977 Nominee,Elgin Junior Woman's Club Outstanding Young
, Woman of the Year
1986 Recipient,Marie Grouch Leadership Award for Leadership 1
• in Social Services.Presented by YWCA
1996 Recipient,Human Dignity Award_Presented by Illinois
Coalition Against Domestic Violence
1976- 1977 Member,City of Elgin Beautification Committee
1976- 1985 Member,Elgin Chamber of Commerce,Woman's Council,
Chair of the Community Improvement Committee
1977- 1978 Member,School District U-46 Desegregation Committee
1985- 1990 Member,Altrusa International
1987- 1999 Member,Board of Directors,Prairie State Legal Services
1988- 1991 Member,Board of Directors,First Trust Non-Risk
Charitable Trust Insurance Company
1990- Present Member,Fox Valley Kiwanis
1992- 1993 Member,Riverboat Committee,appointed George
•
Van De Voorde,Mayor.of Elgin
Volunteer Experience
1973 Founder,F-astside Neighbors Community Action
Organization
1973- 1976 Girl Scouts of America,Sybaquay Council.Troop
organizer,orientation leader,seminar organizer and leader
1974- 1978 President,Eastside Neighbors Community Action
Organization
1977- 1978 President,Charming Elementary School PTA
1977- 1978 Concern,Inc.,fund raising auxiliary for Community Crisis
Center-
Executive Director/Chief Program Administrator Attachment G
1978- 1979 Chairperson,City Government Committee,Fastside
Neighbors
Involvement-Domestic Violence Sr Sexual Assault Movement
1975- Present 1,550 presentations to clubs,organizations,agencies,other
service providers,teachers,law enforcement,medical personnel,etc.
1976- 1977 Author,editor,"The Shelter Experience," a manual of
shelter organization and management for groups working against
domestic violence.
1976- 1978 Trainer,Volunteer Advocate Workshop,Crawfordsville,
Indiana.
Presenter,Women s Advocate Seminar,Indianapolis
Trainer,Volunteer Workshop,Hobart,IN
Trainer,presenter,Eau Claire,Wisconsin
1977-- Founding member,ICADV*
1978- 1979 Member,ICADV Executive Committee,Vice-President
and Personnel Committee
1979- 1980 Chair,ICADV Personnel Committee
1980- 1985 Member,ICADV Contracts Review Committee
Presenter,ICADV Workshop on Team Building and
Management
1985- 1987 Chair,ICADV Contracts Review Committee
Presenter,ICASA**Workshop,Long-range Planning for
Growth
• 1987- 1990 Member,ICADV negotiating team
1988 Presenter,ICADV,New Director Training
Presenter,ICADV,New Director Training
1989- Present Member,Fox Valley EAS(Employee Assistance Service)
Consortium
1990- 1993 Member,ICADV Executive Board
Presenter,ICADV,New Director Training
Presenter,ICADV,New Director Training
1992- 1994 Member,ICADV Strategies Planning Committee
1992- Present Member,DVAC Domestic Violence Advisory Council,Services Committee
Presenter,"Multi-service Organizations",Marie Caleel
Conference,Osteopathic College,Chicago
1994- Present Member,IVPC(Illinois Council for the Prevention of Violence),
Networking Committee
1994 Member,United Way of Elgin,Steering Committee
1996- Present Chair,ICADV,Public Policy Committee
1996- Present Chair,United Way Elgin Networking Committee
1997- 1999 Member,ICASA,Finance Committee
1999- 2001 Member,Kane-Kendall-DeKalb Counties,Workforce
Investment Board
2000- 2001 Steering Committee,Kane-Kendall-DeKalb Counties,Domestic
Violence Coordinating Council
2001- 2002 Member,Northwest Philanthropy Center Board of Directors
2002- Present Member,Board of Directors,Greater Elgin Family Care Center
* ICADV Illinois Coalition Against Domestic Violence
** ICASA Illinois Coalition Against Sexual Assault
Chief Fiscal Officer Attachment G
Susan R.Travis
10N791 Newport Ct. f
t
•
Elgin,II, 60123
847/697-2380
susantravaaol.com
Education
0 Elgin Community College
o 4 courses in Computers and Management
0 University of Wisconsin, Whitewater
o BA in Business Education,broad field business major. Dean's List.
0 Maine Township High School West,Des Plaines,Illinois
o National.Honor Society; graduated in top 7%
Work Experience
0 1/79—present Community Crisis Center,Elgin IL
o Human Resources Management
o Responsible for budgeting,general accounting,payroll,taxes, insurance, grant
management, data entry, administrative administration,agency audit,United
Way employee campaign
o Supervise 5 employees
o Participate in Board Personnel Committee,Finance Committee,Executive
Board Committee
•
o United Way of Elgin,Personnel Committee •
0 8/75—6/76 Richard E.Travis,Attorney at Law,Elgin, H.,
o General secretarial duties for law office
o Maintained accounting system for law office
0 9/69—6/70 Harvey Devine Foods,Inc.,Des Plaines, IL
o Organized office system for new business,general secretarial duties
0 6/61 —6/74 Brown's Department Store,Des Plaines, II,
o General sales in clothing store,window decoration,mass mailing,advertising
layout
0 1/68—6/68 Delavan-Darien High School,Delavan, WI
o Business Education teacher. Taught office practice, typing, and shorthand..
0 8/65 — 1/68 University of Wisconsin, Whitewater,WI
o Student Assistant to the Dean of the Business Education Department at the
University of Wisconsin, Whitewater. Graded papers,designed tests,
monitored the administration of tests.
Resume of Susan R. Travis
Volunteer Experience
0 Elgin Junior Service Board,6 years
* Vice-President,2 years
* Clothing Center Chairman, 1 year
* Yearbook Chairman, 1 year
* Follies Talent co-Chairman
0 First Congregational Church of Elgin
* Women's Fellowship,President 2 years/Vice-President 2 years/Rummage sale
co-chairwoman.
* .Board of Christian Education,2 years
* Board of Ministry, 3 years; Chairman of Worship Committee,2 years.
0 Highland School
* Room Mother, 12 years
0 Larkin High School
* Parent Teacher Council,3 years
•
•
•
•
COMMUNITY CRISIS CENTER fCtftEiLi t
Revenue Expense Statement
November 30,2009
Oct I Nov 1 Year to I Proposed Revised I Rev Bgt %Revis€,--
i ; Date j Budget Budget to Date Budget
I
Revenue I i ! I
Public Funds
United-Way $13,266 $13,658 $65,8541 $184,200 $155,500 $64,792 42.35%
Donations $40,896 $5,4651 $85,699 $165,684 $149,084 $62,118 57.48%
Fundraising $3,527 $16,3721 $59,851 $209,900 $213,741 $89,059 28.00%
Total Public Funds $57,689 $35,495 $211,404 $559,784 $518,325 $215,969 40.79%
Federal/State Grants
Federal Grants $8,903 $8,038 $91,585 $157,138 $198,262 $82,609 46.19%
State Grants $24,261 $42,386 $274,379 $1,233,734 $1,139,362 $474,734 24.08%
Local Grants $62,640 $16,310 $97,934 $107,479 $155,970 $64,9881 62.79%
Total Federal/State Grants $95,804 $66,734 $463,898_ $1,498,351 $1,493,594 $622,331 31.06%
Other Income: I
Other Grants $0 $30,000 $62,750 $56,453 $62,750 $26,146 100.00%
Other Contracts $208 $208 $1,040 $2,500 $2,500 $1,042 41.60%
Group Fees $8,205 $14,044 $55,666 $145,000 $145,000. $60,417 38.39%
Reruns $0 $0 - $0 $15,000 $10,000 $4,167 0.00%
Miscellaneous $5,151 $5,536 $11,452 $13,150 $16,050 $6,688 71.35%
Total Other Income $13,564 $49,788 $130,908 $232,103 $236,300 $98,458 55.40%
Total Revenue $167,057 $152,017 $806,210 $2,290,238 $2,248,219 $936,758 35.86%
-Expense
Personnel Expenses
ary Expense $115,020 $113,329 $527,185 $1,435,743 $1,407.938 $586,641 37.44%
1ges $26,141- $2,440 $91,057] $289,126 $288,189 $120,079 31.
..,;al Personnel Expenses $141,161 $115,769 $618,242 $1,724,869 $1,696,127 $706,720 36.46.
Occupancy Expenses $11,424 $13,684 $48,846 $107,500 $138,000 $57,500 35.40%
General Expenses $7,323 $5,269 $31,734 $106,849 $104,599 $43,583 30.34%
Travel Expenses $2,386 $319 $5,705 $19,000 $21,500 $8,958 26.53%
Program Expenses $6,737 $3,200 $23,868 $77,632 $84,292 $35,122 28.32%
Miscellaneous Expenses $801 $11 $3,929 $7,500 $7,500 $3,125 52.39%
Fundraising Expenses $0 $4,221 $7,0961 $44,600 $51,562 $21,484 13.76%
Client Assistance $18,048 $25,235 $63,6301 $202,288 $144,639 $60,266 43.99%
I
Total Expenses $187,880 $167,708 $803,050 $2,290,238 $2,248,219 $936,7581 35.72%
Net Profit(Loss) 1 -$20,8231 -$15,691. $3,160t I $0 $01 $01
A-7C- IMEJT /
• COMMUNITY CRISIS CENTER,INC.
FINANCIAL STATEM
ENTS
FOR TAW YEAR ENDED JUKE 30,2009
•
CONTENTS
Basic Financial Statements
Independent Auditor's Report 1-2
Statement of Financial Position 3
Statement of Activities and Changes in Net Assets 4
Statement of Functional Expenses 5
Statement of Cash Flows 6
Notes to Financial Statements • 7-13
Report on Internal Control over Financial Reporting and on Compliance
and Other Matters Based on an Audit of Financial Statements Performed in
Accordance with Government Auditing.Standards 14-15
Independent Auditor's Report on Compliance with Requirements
Applicable to.Each Major Federal Program and on Internal Control over
Compliance in Accordance with OMB Circular A-133 16-17
Schedule of Expenditures of Federal Awards 18
Notes to Schedule of Expenditures of Federal Awards 19
Schedule of Findings and Questioned Costs
Part I—Summary of Auditor's Results Section 20
Part II—Financial Statement Findings Section 21
Part III—Federal Award Findings and Questioned Costs Section 21 •
•
Supplementary Information
Schedule of.Illinois Department of Human Services
Grant Revenue and Expenditures 22
Schedule of Attorney General Grant Revenue and Expenditures 23
Schedule of Illinois Coalition Against Sexual Assault
Grant Revenue and Expenditures 24
Schedule of Illinois Coalition Against Domestic Violence
Grant Revenue and Expenditures 25
•
TIGHE,KRESS&ORR
INDEPENDENT AUDITOR'S REPORT
To the Board of Directors
Community Crisis Center,Inc.
Elgin,Illinois •
We have audited the accompanying statement of financial position of Community Crisis Center, Inc. (a
nonprofit organization) as of June 30, 2009, and the related statements of activities and changes in net
assets, functional expenses and cash flows for the year then ended. These financial statements are the
responsibility of the Organization's management. Our responsibility is to express an opinion on these
financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United States.Those standards require that we plan and perform.
the audit to obtain reasonable assurance about whether the financial statements are free of material
misstatement. An audit includes examining, on a test basis, evidence supporting the-amounts and
disclosures in the financial statements. An audit also includes assessing the accounting principles used
and significant estimates made by management, as well as evaluating the overall financial statement
presentation.We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the financial statements referred to above present fairly, in all material respects, the
financial position of Community Crisis Center,Inc. as of June 30, 2009, and the changes in its net assets
and its cash flows for the years then ended in conformity with accounting principles generally accepted in
the United States of America.
In accordance with Government Auditing Standards, we have also issued our report dated October 28,
2009, on our consideration of Community Crisis Center, Inc.'s internal control over financial reporting
and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant
agreements and other matters.The purpose of that report is to describe the scope of our testing of internal
control over financial reporting and compliance and the results of that testing, and not to provide an
opinion on the internal control over financial reporting or on compliance. That report is an integral part of
an audit performed in accordance with Government Auditing Standards and should be considered in
assessing the results of our audit.
-1-
•
1595 WELD D ROAE1•SUITE 9•Fl FIN,IL 60123•P:847.6952703•F:847.62748•W WW.TKOCFA.COM
Our audit was conducted for the purpose of forming an opinion on the basic financial statements of
Community Crisis Center, Inc. taken as a whole. The accompanying schedule of expenditures of federal
awards is presented for purposes of additional analysis as required by U.S. Office of Management and
Budget Circular A-133,Audits of States, Local Governments, and Non-Profit Organizations, and is not a
required part of the basic financial statements. Such information has been subjected to the auditing
procedures applied in the audit of the basic financial statements and,in our opinion,is fairly stated,in all
material respects,in relation to the financial statements taken as a whole.
The accompanying supplementary information consisting of schedules of revenues and expenditures by
grant are presented for purposes of additional analysis and is not a required part of the basic financial
statement. Such information has been subjected to auditing procedures applied in the audit of the basic
financial statements and, in our opinion, is fairly stated in all material respects in relation to the basic
financial statements taken as a whole.
G\fk K (.1 •S '4 Dc, Pc
Elgin,Illinois
October 28,2009
•
•
•
•
-2-
Com rnmity Crisis Center,Inc.
Statement of Financial Position
June 30,2009
Assets June 30, 2009
Current Assets:
Cash and cash equivalents(Note 1) $ 169,642
Investments(Note 9) 100,314
Grants receivable(Note 1) 153,438
Prepaid expenses 6,669
Total current assets 430,063
Fixed Assets(Note 2):
Land 15,000
Building 60,000
Building improvements 3,312,754
Furniture and equipment 465,275
Less accumulated depreciation (1,401,311)
Total fixed assets 2,451,718
Total Assets $ 2,881,781
Liabilities and Net Assets
Current Liabilities:
Accounts payable • $ 11,768
Accrued expenses(Note 4) 86,573
Current portion of long-term debt(Nate 3) 9,238
Total current liabilities 107,579
Long-Term Liabilities:
Long-teann loans and notes payable(Note 3) 546,623
Total long-term assets 546,623
Net Assets:
Unrestricted • 2,111,702
Temporarily restricted(Note 6) 115,877
Permanently restricted -
Total net assets 2,227,579
Total Liabilities and Nets Assets $ 2,881,781
The accompanying notes are an integral part of the financial statements.
-3-
Community Crisis Center, Inc.
Statement of Activities and Changes in Net Assets
Year ended June 30,2009 .
June 30,2009---
Temporarily
Unrestricted Restricted Total
Public support
United Way $ 206,273 13,148 $ 219,421
Fundraising,net expenses of$52,841 287,869 - 287,869
Donations 143,481 10,373 153,854
In-kind contributions 186,757 - 186,757
Illinois Coalition Against Domestic Violence - 54,230 54,230
EFSP - 92,521 92,521
Illinois Department of Human Services - 859,301 859,301
Illinois Coalition Against Sexual Assault - 278,013 278,013
DCEO 13,148 - 13,148
Attorney General - 24,975 24,975
Kane County 35,853 - 35,853
Hon sing and Urban Development - 97,977 97,977
Elgin Township 16,250 - 16,250
Hanover Township - 58,525 58,525
Other grants and contracts 105,460 - 105,460
Total public support 995,091 1,489,063 2,484,154
Other income
Unrealized gain/(loss)on investments • (765) (242) (1,007)
Telephone contracts 2,080 - 2,080
Miscellaneous 21,048 - 21,048
Store income/(loss),net expenses of$48,588 (8,178) - (8,178)
Interest and dividend income 1,582 2,526 4,108
Group fees 144,374 - 144,374
Total other income 160,141 2,284 162,425
Net assets release from restrictions- -
satisfaction of program restrictions 1,474,754 (1,474,754) -
Total public support and other income 2,629,986 16,593 2,646,579
Community Crisis Center,Inc.
Statement of Activities and Changes in Net Assets
s=- Year enc1Pd June 30,2009
--- -----June 30,2009-------------
•
Temporarily
Unrestricted Restricted Total
Expenses •
Program services:
Domestic violence 1,255,456 - 1,255,456
Sexual assault 374,530 - 374,530
Economic crisis 576,601 - 576,601.
Total program services 2,206,587 - 2,206,587
Supporting services:
General and administrative 346,185 - 346,185
Total supporting services 346,185 - 346,185
Total expenses k 2,552,772 - 2,552,772
C3 ange in net assets 77,214 16,593 93,807
Net assets,beginning of year 2,034,488 99,284 2,133,772
Net assets, end of year $ 2,111,702 115,877 $ 2,227,579
The accompanying notes are an integral part of the financial statements.
-4-
Community Crisis Center,Inc.
Statement of Functional Expenses
Year Ended June 30,2009 I.
Domestic Sexual Economic Total General and Total Expenses
Expenses: Violence Assault Crisis Program Administrative June 30,2009
Personnel
Salaries $ 787,234 225,600 235,755 1,248,589 256,329 $ 1,504,918
Payroll taxes 51,851 14,890 15,584 82,325 17,174 99,499
Employee insurance 92,106 22,478 27,522 142,106 33,864 175,970
In-lid contributions 111,774 31,935 33,710 177,419 9,338 186,757
Agency consulting fees 15,295 3,765 4,471 23,531 4,455 27,986
Travel and workshops 9,838 7,570 4,062 21,470 2,114 23,5$4
Rent 2,410 298 354 3,062 - 3,062
Utilities 18,401 4,529 5,379 28,309 3,970 32,279
Insurance 12,732 3,134 3,722 19,588 3,621 23,209
Repairs and maintenance 19,743 4,860 5,790 30,393 4,259 34,652
Equipment leases 10,597 2,608 • 3,098 16,303 3,013 19,316
Computerization 3,163 778 924 4,865 859 5,724
Interest expense 21,413 5,271 6,259 32,943 - 32,943
Postage 2,463 1,550 612 4,625 947 5,572
Advertising 1,819. 448 532 2,799 146 2,945
Dues and membership 3,654 1,706 244 5,604 280 5,884
• Telephone 9,312 3,415 4,062 16,789 2,963 19,752 i
Printing 295 3,279 75 3,649 - 3,649
Food and household supplies , 3,765 598 3,114 7,477 394 7,871
Client assistance 1,155 91 193,170 194,416 - 194,416
Toy.giveaway - - 5,950 5,950 - 5,950
Program supplies 908 16,680 - 17,588 - 17,588
Office supplies 5,517 1,675. 1,687 8,879 1,884 10,763
General supplies 3,458 850 1,038 5,346 281 5,627
Miscellaneous l 3,520 1,006 1,062 5,588 294 5,882
Depredation and amortization 63,033 15,516 18,425 96,974 - 96,974
Total Expenses $ 1,255,456 37� 576,601 2,206,587 346,185 $ - 2,552,772
•
The accompanying notes are an integral part of the financial statements.
-5-
Community Crisis Center
Statement of Cash Flows
Year Ended June 30,2009
Jim-30,2009
Cash flow from operating activities:
Change in net assets $ 93,807
Add items not requiring an outlay of cash:
Depreciation and amortization 96,974
Donated investment (10,373)
Unrealized(gain)/loss 1,007
(Increase)decrease in current assets:
Grants receivable 7,702
Prepaid expenses (137)
Increase(decrease)in current liabilities:
Accounts payable (12,747)
Accrued expenses (52,640)
Net cash provided by(used in)operating activities 123,593
Cash flow from investing activities:
Capital expenditures
Furniture and equipment (31,531)
Net cash provider;by(nst-A in)investing activities (31,531)
Cash flow from financing activities:
Proceeds from long-term debt 121,109
Payments on long-term debt (126,832)
Net cash provided by(used in)financing activities (5,723)
Increase(decrease)in cash 86,339
Cash and cash equivalents balance,beginning of year 83,303
Cash and cash equivalents balance,end of year $ 169,642
Interest expense $ 32,943
The accompanying notes are an integral part of the financial statements.
-6-
Community Crisis Center,Inc. f
Notes to Financial Statements
June 30,2009
Note 1 —Summary of Significant Accounting Policies
Nature of Activities:The Community Crisis Center,Inc.,a not-for-profit,located in Elgin,Illinois,
was founded to help those in crisis due to domestic violence, sexual assault, or economic
circumstances. The Organization offers the following services: a 24-hour crisis hotline for
information and referral; emergency shelter; individnal and group counseling; medical, legal and
welfare advocacy; emergency assistance with food, clothing, rent and utilities; and transitional
housing. Except for the Batterer Intervention program, all services are provided at no cost to the
Organization's clients.
Community Crisis Center, Inc. is functionally organized under the following three major
programs,defined as follows:
Domestic Violence: The philosophy of the domestic violence program is that every person has a
right to live in a safe environment and to make their own decisions about their life. The
Organization's role is to support the client, to provide information about resources that will help
the client move forward,to advocate for the client,when systems are blocking the clients progress,
and to provide a safe place for the client to stay when home is not safe. The Organization
provides: a 24-hour crisis hotline, group counseling,legal advocacy, and service for information
and referrals. (.
Sexual Assault: The Community Crisis Center, works to help victims of sexual assault/abuse
regain control of their lives, explore their options and choices, and deal with the effects of the
trauma. The Organization strives to empower survivors and help them move through the crisis to
develop and pursue their own goals. The Organization provides; individual, family and group
counseling,medical and legal advocacy,and prevention educations services.
Economic Crisis: The Community Crisis Center, Inc.recognizes a need for assistance within the
community for individuals and family having economic crisis. The Organization provides
emergency assistance with food, clothing,rent and utilities.
The following is a summary of significant accounting policies of Community Crisis Center,Inc. applied
by management in the preparation of the accompanying financial statements.
Basis of Accounting: The accompanying financial statements of Community Crisis Center, Inc.
have been prepared on the accrual basis of accounting and accordingly reflect all significant
receivables, payables, and other liabilities. Contributions received and unconditional promises of
support are measured at their fair values and are reported as increases in net assets. Expenses are
recorded when incurred.
-7-
Community Crisis Center,Inc.
Notes to Financial Statements
June 30,2009
Note 1 --Summary of Significant Accounting Policies (continued)
Basis of Presentation: Financial statement presentation follows the recommendations of the
Financial Accounting Standards Board in its Statement of Financial Accounting Standards (SFAS)
No 117, Financial Statements of Not-for-Profit Organizations. Under SFAS No 117, the
Organization is required to report information regarding its financial position and activities
according to three classes of net assets: unrestricted net assets, temporarily restricted net assets,
and permanently restricted net assets.
Temporarily restricted net assets represent net assets subject to donor imposed restrictions which
will either be met by the organization's actions or the passage of time. Temporarily restricted net
assets are reclassified to unrestricted net assets when the restrictions are met or have expired.
These reclassifications are reported in the statement of activities as net assets released from
restrictions. At the year ended June 30, 2009 Community Crisis Center, Inc. had temporarily
restricted net assets of$115,877.
Permanently restricted net assets represent funds subject to the restrictions of gift instruments
requiring the principal to be maintained intact. Investment income may be used for operation and
therefore is recorded as unrestricted revenue. Community Crisis Center, Inc. does not have
permanently restricted net assets as of June 30,2009.
Cash and Cash Equivalents: Community Crisis Center, Inc., defines cash for the purposes of
reporting cash flows, as cash on hand, amounts held at financial institutions,and short-term highly
liquid investments that are readily convertible to known amounts of cash. Investments with an
original maturity of three months or less are considered short-term for these purposes. Cash and
cash equivalents are held in checking and savings accounts. Accounts are maintained at a local
bank where deposits are insured up to$250,000.by the FDIC.The Organization did not exceed the
limit anytime during the year.
Use of Estimates: In preparing financial statements in conformity with United States Generally
Accepted Accounting Principles, management makes estimates and assumptions:affecting the
reported amounts of assets and liabilities and disclosures of contingent assets and liabilities as of
the date- of the financial statements, as well as the reported amounts of revenue and expenses
during the reporting period.Actual results could differ from those estimates.
Functional Expenses: The Organization classifies expenses into functional programs and
supporting services (administration and development). The program service function includes all
expenses directly related to the organization's objective described in the nature of activities.
Expenses directly identified with the programs are charged to that program and where those
expenses affect more than one program or supporting service, they are allocated on the basis of
estimates by management.
-8-
Community Crisis Center,Inc. {
Notes to Financial Statements
June 30,2009
Note 1—Summary of Significant Accounting Policies(continued)
Grants Receivable: Grants receivable are stated at the amount management expects to collect
from outstanding balance. Management provides,for probable uncollectible amounts through a
provision for bad debt expense based on its assessment of the current status of individual
receivables. Balances that are still outstanding after management has used reasonable collections
efforts are written off to bad debt expense. There were no bad debt write-offs or accounts deemed
uncollectible for the year ended June 30,2009
Property and Equipment Property and equipment are recorded at cost,if purchased, or if donated,
at fair market value at the date of receipt.Deprecation is provided on a straight-line basis over the
estimated useful lives of the respective assets. Expenditures for major renewals and betterments
that extend the useful lives of assets are capitalized in excess of$500.During the year ended June
30,2009 depreciation expense was$96,974.
Income Taxes: Community Crisis Center, Inc.is a not-for-profit organizations that is exempt from
income taxes under Section 501(c)(3) of the Internal Revenue Code and is classified by the
Internal Revenue Service as other than a private foundation. Accordingly, a provision for income
taxes has not been made on the financial statements.
Subsequent Events: Subsequent events have been evaluated through the date of this report
In-kind contributions and expenses: In-kind donations are recognized as contributions in
accordance with SFAS No. 116,Accounting for Contributions Received and Contributions Made,
if the:services either a) create or enhance nonfinancial assets or b) require special skills, and are
performed by people witli those skills,and would otherwise be purchased by the Center.
Donated items are reflected in the financial statement based on the value supplied by the donor or
at their estimated fair market values.
Investments: The Organization carries investments in marketable securities with readily
determinable fair values based on quoted prices in active markets (all Level 1 measurements) in
the Statement of Financial Position. Unrealized gains and losses are included in the change in net
assets:in the accompanying Statement of Activities and Changes in Net Assets. The financial
statements reflect the adoption of Statement on Financial Accounting Standards No. 157 (SFAS
No. 157),Fair Value Measurements. SFAS No. 157 is effective for financial statements issued for
fiscal'years beginning after November 17, 2007. SFAS No. 157 established a single authorative
definition of fair value sets a framework for measuring fair value and requires additional
disclosures about fair value measurement.
-9-
Community Crisis Center,Inc.
Notes to Financial Statements
June 30,2009
Note 1 —Summary of Significant Accounting Policies (continued)
Investments(continued)
There has been no effect of the adoption of SFAS No. 157 on the value of the Or 'gatnzahon s
investments.
In accordance with SFAS No. 157,the Organization classifies its investments into Level 1,which
refers to securities traded in an active market,Level 2, which refers to securities no traded on an
active market but for which observable market inputs are readily available or Level 1 securities
where there is a contractual restriction, and Level 3, which refers to securities not traded in an
active market and for which no significant observable market inputs are available. As required by
SFAS No. 157; at June 30, 2009, the Organization's portfolio investments were classified as
follows, based on fair values:
Fair Valve •
Ltvel1 $ 100,314
Level 2 -
L.evel3 Total portfolio investments $ 100,314
Advertising: Advertising expenses are charged as incurred. Advertising expenses for June 30,
2009 were$2,945.
Note 2—Land,Building and Equipment
Land,building and equipment consisted of the following at June 30,2009:
Cost Cost
July 1,2008 Acquisitions June 30,2009
Non-depreciable:
Land $ 15,000 $ - $ 15,000
Deeprecirabl:
Building Improvements 3,311,254 1,500 3,312,754
Building 60,000 - 60,000
Ftuviture and Equiptreffi 435,244 30,031 465,275
3,821,498 $ 31,531 3,853,029
I itcs acci,r►nlatpA depreciation (1,304,358) (1,401,311)
Total net assets $ 2,517,140 $ 2,451,718
Depreciation expense for the year ended June 30,2009 was$96,974.
-10-
Community Crisis Center,Inc.
Notes to Financial Statements
June 30,2009
Note 3—Mortgages and Notes Payable
Mortgages and notes payable consisted of.the following at June 30,2009:
Mortgage,secured by the property on Geneva Street,Elgin,Illinois.The Mortgage requires
monthly payments of$3,637,with a balance due on January 21,2012.Interest rate of 6%based on
a twenty-five year amortization schedule.The balance at June 30, 2009 was$555,861.
The Organization has a margin account with their investment broker. The interest rate and
approved credit amount are variable. The Organization has not used the margin account during the
year ended June 30,2009.
•
Principal payments due on long-term debt during each of the next five years are as follows:
2010 $ 9,238
2011 10,443
2012 536.180
Total loans and notes payable $ 55.86�
Total interest expenses for the period ending June 30,2009 was$32,943.
Note 4—Accrued Expenses
Accrued expenses include the following at June 30,2009:
June 30,2009
Accrued wages $ 10,113
Accrued vacation 75,494
Accrued sales taxes • 280
Accrued retirement benefits 686
Total accrued expenses $ 86,573
E ,
Note 5—Concentrations
Approximately 34% of the Organization's total support and revenues for the year ended June 30,
2009, came from Illinois Department of Human Services. Any substantial loss in grants from the
Illinois Department of Human Services could significantly affect the range of services provided by
Community Crisis Center,Inc.
-11-
Community Crisis Center,Inc.
Notes to Financial Statements
June 30, 2009
Note 6—Temporarily Restricted Net Assets
Temporarily restricted net assets at June 30,2009, consisted of the following.
Program and other restrictions—
Donor designated gift 89,134
Specific program 26,743
Total temporarily restricted net assets $• 115,877
Net assets were released from restrictions by incurring expenses satisfying the time restrictions
specified by the donors. Restrictions satisfied in 2009 amounted to$1,474,754.
Note 7—Operating Leases
In July 2007, Community Crisis Center,Inc. entered into a 60 month lease agreement with a non-
related party for a copier.The monthly lease payments are$494.
In September 2005,Community Crisis Center, Inc. entered into a 22 quarter lease agreement with
a non-related party for a postage meter.The quarterly lease payments are$243.
In March 2008, Community Crisis Center, Inc. entered into a 60 month lease agreement with a
non-related party for the store.The monthly lease payments are$2,026.
The lease expense included in operations under these lease agreements totaled$6,900 and the rent
expense of $24,312 is included in the expenses netted against store revenues for the year ended
June 30,2009.
The aggregate future minimum lease commitment on these leases as of June 30, 2009 is as
follows:
2010 0 $ 31,212
2011 30,969
2012 30,240
2013 16.208
Total future minimum lease payments $ ,108.830
Note 8—Reruns Thrift Shop:
As part of its overall mission, the Organization has a thrift shop for the sale of donated used
household goods. The shop is run by volunteers and has normally been self-sufficient. Any
proceeds in excess of expenses (rent, utilities, etc.) revert back to the Organization's unrestricted
• funds.For the year ended June 30,2009 the shop incurred a loss of$8,178.
-12-
Community Crisis Center,Inc.
Notes to Financial Statements
June 30,2009
Note 9—Investments
Investments consisted of the following at June 30, 2009:
Temporarily
Unrestricted Restricted Total
June 30,2009 June 30,2009 June 30,2009
Common stock at fair market value $ 19,942 80,372 $ 100,314
Cost of investment $ 18,094 88,830 $ 106,924
Unrealized appreciation(depreciation) 1,848 (8,458) (6,610)
Carrying value $ 19,942 80,372. $ 100,314
•
Income from investments consisted of the following for the year ended June 30,2009:
Unrestricted Restricted Total t
June 30,2009 June 30,2009 June 30,2009
Dividend income $ 1,582 2,526 $ 4,108
Net unrealized gains/(bsses) (765) (242) (1,007)
Total investarnt income $ 817 (242) $ 3,101
Note 10-Contingencies:
The Organization received significant financial assistance from several governmental agencies in
the form of grants. The disbursement of funds received under these programs generally requires
compliance with terms and conditions specified in the grant agreements and is subject to audit by
grantor agencies. Any disallowed claims resulting from such audits could become a liability to the
Organization. However, management believes that any such disallowed claims would not have a
material effect on the financial statements or the overall financial position of the Center as of June
30,2009.
-13-
TIGHE,KRESS&ORR
Correa 1 Public o�
To the Board of Directors
• Community Crisis Center,Inc.
P.O.Box 1390
Elgin,IL 60121
Report on Internal Control over Financial Reporting and on
Compliance and Other Matters Based on an Audit of Financial Statements
Performed in Accordance with Government Auditing Standards
We have audited the financial statements of Community Crisis Center, Inc. (a nonprofit organization)
as of and for the year ended June 30, 2009, and have issued our report thereon dated October 28,
2009_ We conducted our audit in accordance with auditing standards generally accepted in the United
States of America and the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States.
Internal Control Over Financial Reporting
In planning and performing our audit,we considered Community Crisis Center's internal control over
financial reporting as a basis for designing our auditing procedures for the purpose of expressing our
opinion on the financial statements, but not for the purpose of expressing an opinion on the
effectiveness of the Community Crisis Center, Inc. internal control over financial reporting.
Accordingly, we do not express an opinion on the effectiveness of the Organi7ation's internal control
dyer financial reporting.
A control deficiency exists when the design or operation of a control does not allow management or
employees, in the normal course of performing their assigned functions, to prevent or detect
misstatements on a timely basis. A significant deficiency is a control deficiency, or combination of
control deficiencies, that adversely affects the organization's ability to initiate, authorize,record,process,
-or report financial data reliably in accordance with generally accepted accounting principles, such that
there is more than a remote likelihood that a misstatement of the organization's financial statements that is
more than inconsequential will not be prevented or detected by the organization's internal control.
A material weakness is a significant deficiency, or combination of significant deficiencies,that results in
more than a remote likelihood that a material misstatement of the financial statements will not be
prevented or detected by the organization's internal control.
Our consideration of internal control over financial reporting was for the limited purpose described in the
first paragraph of this section and would not necessarily identify all deficiencies in internal control that
might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal
control over financial reporting that we consider to be material weaknesses, as defined above.
-14- •
1595 WELD ROAD•SUITE 9•EL GIN,IL 60123•P:847.695.2700•F:847:695.Z748•W W W.TKOCPA.COM
Compliance and Other Matters
As part of obtaining reasonable assurance about whether Community Crisis Center's financial statements
are free of material misstatement, we performed tests of its compliance with certain provisions of laws,
regulations, contracts, and grant agreements, noncompliance with which could have a direct and material
effect on the determination of financial statement amounts. However, providing an opinion on
compliance with those provisions was not an objective of our audit, and accordingly, we do not express
such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be
reported under Government Auditing Standards.
This report is intended solely for the information and use of the audit committee, management, others
within the o bgami7ation, and federal awarding agencies and pass-through entities and is not intended to be
and should not be used by anyone other than these specified parties.
Elgin,Illinois
October 28,2009
•
•
•
•
•
•
-15-
•
TIGHE,KRESS&ORR
cPublu-Aatnamner
To the Board of Directors
Community Crisis Center,Inc.
P.O.-Box 1390
Elgin,IL 60121
Independent Auditor's Report on Compliance with Requirements
Applicable to Each Major Program and on Internal Control over
Compliance in Accordance With OMB Circular A-133
Compliance
We have audited the compliance of Community Crisis Center, Inc. (a nonprofit organization) with the
types of compliance requirements described in the U.S. Office of Management and Budget (OMB)
Circular A-133 Compliance Supplement that are applicable to each of its major federal programs for the
year ended June 30, 2009. Community Crisis Center's major federal programs are identified in the
summary of auditor's results section of the accompanying schedule of findings and questioned costs.
Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its
major federal programs is responsibility of Community Crisis Center's management. Our responsibility
is to express an opinion on the Community Crisis Center's compliance based on our audit.
We conducted our audit of compliance in accordance with auditing standards generally accepted in the
United.States of America; the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States; and OMB Circular A-133,Audits of
States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133
require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance
with the types of compliance requirements referred to above that could have a direct and material effect
on a major federal program occurred. An audit includes examining, on a test basis, evidence about
Community Crisis Center's compliance with those requirements and performing such other procedures as
we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for
our opinion. Our audit does not provide a legal determination of Community Crisis Center's compliance
with those requirements.
In our opinion, Community Crisis Center, Inc. complied, in all material respects, with the requirements
referred to above that are applicable to each of its major federal programs for the year ended June 30,
2009.
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1595 WELD ROAD•SUITE 9•F1r1N,IL 60123•P:847.6952700•F:847.5a52748•WWW.YKOCPA.COM
•
Internal Control Over Compliance
The management of Community Crisis Center, Inc. is responsible. for establishing and maintaining
effective internal control over compliance with the requirements of laws,regulations,contracts, and grants
applicable to federal programs. In.planning and performing our audit, we considered Community Crisis
Center's internal control over compliance with the requirements that could have a direct and material
effect on a major federal program in order to determine our auditing procedures for the purpose of
expressing our opinion on compliance, but not for the purpose of expressing an opinion on the
effectiveness of internal control over compliance. Accordingly,*we do not express an opinion on the
effectiveness of Community Crisis Center's internal control over compliance.
A control deficiency in an entity's internal control over compliance exists when the design or operation of
a control does not allow management or employees, in the normal course of performing their assigned
functions, to prevent or detect noncompliance with a type of compliance requirement of a federal program
on a timely basis. A significant deficiency is a control deficiency,or combination of control deficiencies,
that adversely affects the entity's ability to administer a federal program such that there is more than a
'emote likelihood that noncompliance with a type of compliance requirement of a federal program that is
more than inconsequential will not be prevented or detected by the entity's internal control.
A material weakness is a significant deficiency,or combination of significant deficiencies, that results in
more than a remote likelihood that material noncompliance with a type of compliance requirement of a
federal program will not be prevented or detected by.the entity's internal control.
Our consideration of internal control over compliance was for the limited purpose described in the first
paragraph of.this section and would not necessarily identify all deficiencies in internal control that might
be significant deficiencies or material weaknesses. 'We did not identify any deficiencies in internal
control over compliance that wejconsider to be material weaknesses,as defined above.
Community ;Crisis Center's responses to the findings identified in our audit are described in the
accompanying schedule of findings and questioned costs. We did not audit Community Crisis Center's
response and, accordingly,we a*press no opinion on it.
This report is intended solely for the information and use of the management,others within the entity,the
Board of Directors, and federal awarding agencies and pass-through entities is not intended to be and
should not be used by anyone other than these specified parties:
Elgin,Illinois
October 28,2009
•
•
• -17-
Community Crisis Center,Inc,
Schedule of Expenditures of Federal Awards
For the Year Ended June 30,2009
Federal Pass-through Disbursements
CFDA Contract or
Federal Grantor/Pass-Throuoh Grantor/Program Title Number Number Expenditures
U.S. Department of Housing and Urban Development
Direct Assistance for Supportive Housing Program:
Transitional Living(CHANGES) 14.235 $ 47,861
Outreach(REACH) 14.235 23,338
Total U.S. Department of Housing and
Urban Development 71,199
U.S. Department of Health and Human Services
Pass-through the Illinois Department of Human Services
TANF 93.558 10CK002519 359,397
Title XX Block Grant 93.667 10CK002519 42,400
Title XX Block Grant 93.667 10CK002519 1,255,178
Family Violence Prevention 93.671 10CK002519 70,600
Total U.S. Department of Health and Human Services 1,727,575
Federal Emergency Management Agency
Emergency Food and Shelter Program
Phase 26 97.024 26,222
Phase 27 97.024 35,800
Total Federal Emergency Management Agency 62,022
U.S.Department of Justice
Pass-through the Illinois Coalition Against Domestic Violence
Legal Advocacy 16.575 2088001-LEG 22,619
Child Basic Services 16.575 208001-BASIC 3,726
Child Therapy Reimbursement Services 16.575 208001-CT 859
One time grant 16.575 607001-STOP 27,025
Pass-through the Illinois Coalition Against Sexual Assault
VAWA Prevention Services 16.575 40,740
VOCA Advocacy and Counseling Services 16.575 36,201
VOCA one time grant 16.575 1,713
General Services 16.575 194,820
Member travel 16.575 2,051
Total U.S. Department of Justice 329,754
Total Expenditures of Federal Awards $ 2,190,550
See accompanying notes to the Schedule of Federal Awards.
-18-
Community Crisis Center,Inc.
Notes to Schedule of Federal Awards
June 30,2009
Note 1 —Basis of Presentation
The accompanying schedule of expenditures of federal awards includes the federal grant activity of
Community Crisis Center, Inc. for the year ended June 30, 2009 and is presented on the GAAP basis of
accounting. The information in this schedule is presented in accordance with requirements of OMB
Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Therefore, some
amounts presented in this schedule may differ from amounts presented in, or used in the preparation of,
the financial statements.
Note 2-Grants to Subrecipients
Community Crisis Center,Inc.did not provide any Federal awards to sub-recipients during the year ended
June 30,2009.
Note 3—Non-Cash Awards
Community Crisis Center,Inc. did not have any outstanding Federal loans or loan guarantees or insurance
at June 30, 2009,and did not receive any Federal non-cash awards during the year ended June 30,2009.
. r
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-19-
Comoimity Crisis Center,Inc.
Schedule of Findings and Questioned Costs
-
Year Ended June 30,2009
Part I- Summary of Auditor's Results Section
nuncio].Statements
Type of Auditors Report Issued: Unqualified
Internal Control Over Fmancial Reporting:
Material Weaknesses Identified? Yes X No
Reportable Conditions Identified That Are
Not Considered To Be Material Weaknesses? Yes*X No
Noncompliance Material To Financial Statements Noted? Yes X No
Federal Awards
Internal Control Over Major Programs:
Material Weaknesses Identified? Yes X No
Reportable Conditions Identified That Are _.._
Not Considered To Be Material Weaknesses? Yes'X No
Type of Auditor's Report Issued: Unqualified
Any Audit Findings Disclosed That Are Required To Be
Reported In Accordance With Section 510(a)of Circular A-133 X Yes No
Identification of Major Programs:
CFDA No. Name of Federal Program
93.558 Domestic Violence Prevention and Intervention
The threshold for distinguishing Types A and B programs were $ 300,000
Auditee Qualified as Low-Risk Auditee? X Yes No
-20-
Community Crisis Center,Inc.
Schedule of Findings and Questioned Costs(continued)
For the Year Ended June 30,2009
Part II-Financial Statement Findings Section
Preparation of Financial Statements in Accordance with GAAP
Criteria_Under Statement of Auditing Standards 112, Communication internal Control
Related Matters Identified in an Audit, a control deficiency exists when the design or
operation of a control does not allow management or employees,in the normal course of
performing assigned functions, to prevent or detect misstatement on a timely basis. A
significant deficiency is a control deficiency that adversely affects the entity's ability to
report financial data reliably in accordance with GAAP such that these is more than a
remote likelihood that misstatement of the entity's financial statements will not be
prevented or detected through control procedures of the organization.
Condition: During the audit, the auditors made twenty-one'adjusting journal entries, of
which five were above tolerable misstatement ($29,000). The adjusting journal entries
were made to adjust various.balance sheet accounts to the correct ending balance under
generally accepted accounting principles.
Cause: The internal control structure of the Organization has focused primarily on the
objective of effectiveness.and efficiency of operations (i.e., performance and mission
goals and safeguarding of resources). The internal control structure of the Organization
over the objectives of reliability of financial reporting under GAAAP contains certain
deficiencies, for example not recording grant receivable or in-kind revenue throughout
the year.
Effect: The monthly interim financial statements are not comparable to the year end
audited financial statements that are distributed to outside users. Since the auditors made
significant adjustments, there is a potential that a misstatement of the Organization's
financial statement that is more than inconsequential but less than material could occur
and not be prevented or detected by the Organization's internal control over financial
reporting.
Management's Response: The monthly statements are prepared on a cash basis so that
management and the Board can see the operating results in the method they prefer. In the
past,management has relied on the auditors to assist the Business Manager in converting
to accrual basis through their audit procedures. However, in the future the Business
Manager will make the required adjustment to accrual at year end before the audit starts.
Part III-Financial Award Findings and Questioned Costs Section
No reportable conditions, material weaknesses, or material instances of noncompliance
were noted during our audit of the financial statements of Community Crisis Center,Inc.
for the year ended June 30,2009.
-21-
Community Crisis Center,Inc.
Schedule of Illinois Department of Human Services
Grant Revenue and Expenditures
For the Year Ended June 30, 2009
Domestic Partner •
Violence Abuse Youth EFS Prevention Total
Revenue:
Grant revenue $ 592,000 57,400 68,083 53,399 89,100 $ 859,982
Match revenue 97,716 14,285 - 13,964 - 125,965
Total revenue 689,716 71,685 68,083 67,363 89,100 985,947
Expenditures
• Personnel/hinge 648,311 71,685 51,683 65,455 8,910 846,044
Contractual 32,405 - 16,400 408 - 49,213
Travel 5,000 - - - - 5,000
Supplies 4,000 - - 1,500 - 5,500
Client assistance •
- - - 80,190 80,190
Equipment - - - - -
Total expenditures 689,716 71,685 68,083 67,363 89,100 985,947
Excess $ - - - - - $ _
-22-
Community Crisis Center,Inc.
Schedule of Attorney General
( Grant Revenue and Expenditures
For the Year Ended June 30,2009
June 30,2009
Revenue:
Grant income $ 24,975
Expenditures:
Personnel 23,211
Fringes 1,764
Total expenditures 24,975
Excess $ -
•
- j -23-
Community Crisis Center,Inc.
Schedule of Illinois Coalition Against Sexual Assault
Grant Revenue and Expenditures '
For the Year Ended June 30,2009
General. VOCA Member
Services VAWA Advocacy One-Time Travel Total
Revenue:
Grant income $ 194,820 40,740 36,201 1,713 2,051 $ 275,525
Expenditures
Personnel 144,122 28,638 33,542 - - 206,302
Fringes 33,736 2,854 2,565 - - 39,155
Contractual 5,934 - - - - 5,934
Travel/Conference 1,525 462 94 - 2,051 4,132
Supplies 8,096 7,895 - 1,713 - 17,704
Equipment 1,407 891 - - - 2,298
Total expenditures 194,820 40,740 36,201 1,713 2,051 275,525
•
Excess $ - - - -. - $ -
,
I -24-
Community Crisis Center,Inc.
Schedule of Illinois Coalition Against Domestic Violence
Grant Revenue and Expenditures
For the Year Ended June 30,2009
Children's Legal Children's
Services Advocacy STOP Therapy Total
Revenue:
Grant revenue $ 3,726 22,619 27,025 859 $ 54,229
Match revenue
931 5,
504 9 009_ 215 15,659
Total revenue 4,657 28,123 36,034 1,074 69,888
Expenditures:
Personnel 4,293 21,444 27,564. 1,074 54,375
Fringes 289 5,960 7,320 - 13,569
Consultant - . - - - -
Travel. - 719 1,150 - 1,869
Program
Total expenditures 4,582 28,123 36,034 1,074 69,813
Excess $ 75 - - - $ 75
-25-
COMMLIEItty
CRISIS CENTER. hop:.
George Van De Voorde Place
PO Box 1390 Elgin IL 60121-1390 Bus Line: 847-742-4088 Crisis Line: 847-697-2380 Fax:847-742-4182 TTY:847-742-4057 www.crisiscenter.org
December 16, 2009
•
Mr. Matthew Fitzgibbon,Planning Manager
City of Elgin Community Development Block Grant Program
150 Dexter Court
Elgin, IL 60120
Dear Matt:
The Community Crisis Center at George Van De Voorde Place appreciates the opportunity to submit a
request for funding from the City of Elgin's CDBG Program in the amount of $36,850 for capital
improvement projects to our 1891 facility that provides 24-hour emergency services to individuals
dealing with domestic violence,homelessness,sexual assault and other life crises.
Our services include shelter for 40 women and children; 24-hour crisis hotline; individual and group
counseling; legal, medical & welfare advocacy transitional living program; information & referral;
• and community education. Each year our 64 employees provide more than 44,000 hours of services to
r
6,800 women,men and children in crisis in Kane and Far Northwest Suburban Cook Counties. s,
Thank you for your consideration and please let me know if you need additional information.
Sincerely,
Gretchen S. Vapnar of
Executive Director
COMMUNITY CRISIS CENTER,INC MISSION:
We provide Safety,Hope,Advocacy,Respite and Education for those impacted by crisis and violence in the Fox Valley Region and Illinois.
EXHIBIT B
ASSURANCES
The SUB-RECIPIENT hereby warrants and represents that it will comply with the regulations, policies,
guidelines and requirements with respect to the acceptance and use of CDBG funds in accordance with
the ACT and the City of Elgin policies. Also, the SUB-RECIPIENT certifies with respect to the grant
that:
1. It possesses legal authority to make a grant submission to the City and to execute a community
development and housing program;
2. Its governing body has duly adopted or passed as an official act, a resolution,motion or similar
action authorizing the person identified as the official representative of the SUB-RECIPIENT to
execute the Agreement, all understandings and assurances contained herein, and directing the
authorization of the person identified as the official representative of the SUB-RECIPIENT to act
in connection with the execution of the Agreement and to provide such additional information as
may be required.
3. Prior to submission of its application to the City,the SUB-RECIPIENT has:
(A) Met the citizen participation requirements of 570.301(b)and has provided citizens with:
(1) The estimate of the amount of CDBG funds proposed to be used for activities
that will benefit persons of low and moderate income;and
(2) Its plan for minimizing displacement of persons as a result of activities assisted
with CDBG funds and to assist persons actually displaced as a result of such
activities;
(B) Prepared its application in accordance with the policies of the City of Elgin and made the
application available to the public;
4. The grant will be conducted and administered in compliance with:
(A) Title VI of the Civil Rights Act of 1964(Pub. L. 88-352 42 U.S.C. Sec 2000d et seq.)and
implementing regulations issued at 24 CFR Part I;
(B) Title VIII of the Civil Rights Act of 1968 (Pub. L. 90-208), as amended; and that the
SUB-GRANTEE will administer all programs and activities related to housing and
community development in a manner to affirmatively further fair housing;
(C) Section 109 of the Housing and Community Development Act of 1974, as amended; and
the regulations issued pursuant hereto;
(D) Section 3 of the Housing and Urban Development Act of 1968,as amended;
(E) Executive Order 11246-Equal Opportunity, as amended by Executive Orders 11375 and
12086, and implementing regulations issued at 41 CFR Chapter 60;
15
(F) Executive Order 11063-Equal Opportunity in Housing, as amended by Executive Order
12259,and implementing regulations at 24 CFR Part 107;
(G) Section 504 of the Rehabilitation Act of 1973 (Pub. L. 93-112), as amended, and
implementing regulations when published in effect;
(H) The Age Discrimination Act of 1975 (Pub. L. 94-135), as amended, and implementing
regulations when published for effect;
(I) The relocation requirements of Title II and the acquisition requirements of Title III of the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as
amended,and the implementing regulations at 24 CFR Part 42,as required under 24 CFR
570.606;
(J) The labor standards requirements as set forth in 24 CFR Part 570, Subpart K and HUD
regulations issues to implement such requirements;
(K) Executive Order 11988 relating to the evaluation of flood hazards and Executive Order
11738 relating to the prevention,control and abatement of water pollution;
(L) The flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (Pub. L. 93-234);
(M) The Fair Housing Act(42 U.S.C. 3601-20);
5. Its notification, inspection, testing and abatement procedures concerning lead-based paint will
comply with 570.608; and
6. When a grant is in excess of $100,000 it will comply with all applicable standards, orders, or
requirements issued under Section 308 of the Clean Air Act (42 U.S.C. 1857(h), Section 508 of
the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection
Agency regulation(40 CFR Part 15), which prohibit the use under nonexempt Federal contracts,
grants or loans, of facilities included on the EPA list of Violating Facilities. The provision shall
require reporting of violations to the County, HUD, and to the AESOP Assistant Administrator
for Enforcement(EN-329).
7. It has developed its application so as to give maximum feasible priority to activities which benefit
low and moderate income families or aid in the prevention or elimination of slums or blight; (the
application may also include activities which the SUB-RECIPIENT certifies are designed to meet
other community development needs having a particular urgency because existing conditions
pose a serious and immediate threat to the health or welfare of the community,and other financial
resources are not available);
8. It is following the current City of Elgin Consolidated Plan which has been approved by HUD
pursuant to 570.306; and
9. It will not attempt to recover any capital costs of public improvements assisted in whole or in part
with funds provided under Section 106 of the ACT or with amount resulting from a guarantee
under Section 108 of the ACT by assessing any amount against properties owned and occupied
16
by persons of low and moderate income, including any fee charged or assessment made as a
condition of obtaining access to such public improvements, unless: (1) funds received under
Section 106 of the ACT are used to pay the proportion of such fee or assessment that relates to
the capital costs of such public improvements that are financed from revenue sources other than
under Title I of the ACT; or (2) for purposes of assessing any amount against properties owned
and occupied by low and moderate income persons, the SUB-RECIPIENT certifies that it lacks
sufficient funds received under Section 106 of the ACT to comply with the requirements of
subparagraph(1)above.
10. The SUB-RECIPIENT certifies that it will provide a drug-free workplace by:
(A) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of a controlled substance is prohibited in the SUB-
RECIPIENT'S workplace and specifying the actions that will be taken against employees
for violation of such prohibition;
(B) Establishing a drug-free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The SUB-RECIPIENT'S policy of maintaining a drug-free workplace;
(3) Any available drug counseling,rehabilitation,and employee assistance programs;
and
(4) The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace.
(C) Making it a requirement that each employee to be engaged in the performance of the
grant be given a copy of the statement required by paragraph(A);
(D) Notifying the employee in the statement required by paragraph(A) that,as a condition of
employment under the grant,the employee will:
(1) Abide by the terms of the statement; and
(2) Notify the employer of any criminal drug statute conviction for a violation
occurring in the workplace no later than five days after such conviction;
(E) Notifying the City of Elgin's Planning and Neighborhood Services Department within ten
(10) days after receiving notice under subparagraph (D)(2) from an employee or
otherwise receiving actual notice of such conviction;
(F) Taking one of the following actions, within 30 days of receiving notice under
subparagraph(D)(2),with respect to any employee who is so convicted:
(1) Taking appropriate personnel action against such an employee, up to and
including termination; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance
or rehabilitation program approved for such purposes by a Federal, State,or local
health,law enforcement,or other appropriate agency;
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(G) Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs(A),(B),(C),(D),(E)and(F).
11. It has adopted and is enforcing a policy prohibiting the use of excessive force by law enforcement
agencies within its jurisdiction against any individuals engaged in nonviolent civil rights
demonstrations.
12. In regards to lobbying,the SUB-RECIPIENT certifies:
(A) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
SUB-RECIPIENT, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation,renewal, amendment,
or modification of any Federal contract,grant,loan,or cooperative agreement.
(B) If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency,a
Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with the Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure
Form to Report Lobbying,"in accordance with its instructions.
(C) The SUB-RECIPIENT shall require that the language of this certification be included in
the award documents for all sub-awards at all tiers (including subcontracts, sub-grants,
and contracts under grants,loans, and cooperative agreements) and that all sub-recipients
shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a
prerequisite for making or entering into this transaction imposed by section 1352,title 31,
U.S. Code. Any person who fails to file the required certification shall be subject to a
civil penalty of not less than$10,000 and not more than $100,000 for each such failure.
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EXHIBIT C
EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION
Community Development Block Grant Program
City of Elgin
The undersigned understands and agrees that it is a SUB-RECIPIENT of the Community Development
Block Grant Program of the City of Elgin. The undersigned also agrees there shall be no discrimination
against any employee who is employed in carrying out work from the assistance received from the City of
Elgin and the Department of Housing and Urban Development, or against any applicant for such
employment, because of race, color, religion, sex, age or national origin, including but not limited to
employment, upgrading, demotion or transfer; recruitment or recruitment advertising; lay off or
termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship.
The SUB-RECIPIENT further agrees to the following:
(1) It will incorporate or cause to be incorporated into any grant contract, loan, grant insurance or
guarantee involving Federally assisted construction work, or modification thereof, which is paid
for in whole or in part with funds obtained from the Community Development Block Grant
Program,the language contained in HUD Equal Employment Opportunity Regulations at 42 CFR
130.15(b), in Executive Order 11246, as amended by Executive Orders 11375 and 12006, and
implementing regulations issued in 41 CFR Chapter 60.
(2) It will be bound by said equal opportunity clause with respect to its own employment practices
when it participates in any Community Development Block Grant Program construction.
(3) It will assist and cooperate actively with the City of Elgin,the Department of Housing and Urban
Development and the Secretary of Labor in obtaining the compliance of contractors and
subcontractors with the equal opportunity clause and the rules,regulations and relevant orders of
the Secretary of Labor.
(4) It will furnish the City of Elgin, the Department of Housing and Urban Development and the
Secretary of Labor such information as they may require for the supervision of such compliance,
and will otherwise assist the City of Elgin and the Department of Housing and Urban
Development in the discharge of primary responsibility for securing compliance.
(5) It will refrain from entering into any contract or contract modification subject to Executive Order
11246 of September 24, 1965, with a contractor debarred from or who has not demonstrated
eligibility for government contracts and Federally assisted construction contracts pursuant to the
Executive Order.
(6) It will carry out such sanctions and penalties for violation of the equal opportunity clause as may
be imposed upon contractors and subcontractors by the Secretary of Labor, the City of Elgin or
the Department of Housing and Urban Development.
(7) In the event that SUB-RECIPIENT fails or refuses to comply with the undertaking, the City of
Elgin, or the Department of Housing and Urban Development may take any or all of the
following actions: cancel, terminate or suspend, in whole or in part, this grant, refrain from
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extending any further assistance to the SUB-RECIPIENT until satisfactory assurance of future
compliance has been received; and refer the case to the Department of Housing and Urban
Development for appropriate legal proceedings.
SUB-RECIPIENT: Community Crisis Center
37 South Geneva Street,Elgin,Illinois 60123
BY:
Gretchen S.Vapnar,Executive Director
DATE:
ATTEST:
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