HomeMy WebLinkAbout11-47 -•
Resolution No. 11-47
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT
WITH SAYERS40, INC.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Sean R. Stegall, City Manager, and Diane Robertson,City Clerk,be and are hereby authorized and
directed to execute an agreement on behalf of the City of Elgin with Sayers40, Inc. for design and
configuration of wireless network controller and access point modules services in connection with
the 2011 Wireless Network Infrastructure Project,a copy of which is attached hereto and made a part
hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: March 23, 2011
Adopted: March 23, 2011
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
, • t
CITY OF ELGIN AGREEMENT FOR
RFP Number: 11-003 for: WLAN Infrastructure
THIS AGREEMENT is made and entered into this 23 day of March , 2011, by and between the
CITY OF ELGIN, an Illinois municipal corporation (hereinafter referred to as "CITY") and Sayers40,
Inc.,an Illinois Corporation(hereinafter referred to as"ENGINEER").
WHEREAS, the CITY desires to engage the ENGINEER to furnish certain goods and professional
services in connection with the design and configuration of wireless network controller and access point
modules of the 2011 Wireless Network Infrastructure Project (hereinafter referred to as the
"PROJECT");and
WHEREAS, the ENGINEER represents that it is in compliance with Illinois Statutes relating to
professional registration of individuals and has the necessary expertise and experience to furnish such
services upon the terms and conditions set forth herein below.
NOW, THEREFORE, it is hereby agreed by and between the CITY and the ENGINEER that the CITY
does hereby retain the ENGINEER for and in consideration of the mutual promises and covenants
contained herein, the sufficiency of which is hereby mutually acknowledged to act for and represent it in
the ENGINEER matters involved in the PROJECT as described herein,subject to the following terms and
conditions and stipulations,to-wit:
1. SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the IT DIRECTOR of
Information Technology Services of the CITY, herein after referred to as the "IT
DIRECTOR"
B. Outline of the services to be provided by the ENGINEER is: ENGINEER shall
provide the scope of services to the CITY for the PROJECT as outlined herein and as
detailed in Attachment A,attached hereto and made a part hereof.
1. Wireless controller
2. Wireless access points
3. Professional Services
2. WORK PRODUCTS
All work products prepared by the ENGINEER pursuant hereto including, but not limited to,
reports, designs,calculations, work drawings, studies,photographs,models and recommendations
shall be the property of the CITY and shall be delivered to the CITY upon request of the IT
DIRECTOR; provided, however, that the ENGINEER may retain copies of such work products
for its records. Such work products are not intended or represented to be suitable for reuse by the
CITY on any extension to the PROJECT or on any other project.
3. PAYMENTS TO THE ENGINEER
A. The CITY shall pay the ENGINEER for goods and services under this Agreement a total
sum of Thirty Three Thousand Nine Hundred Thirty Nine Dollars ($33,939), regardless
of actual Costs incurred by the ENGINEER unless substantial modifications to the
project are authorized in writing by the IT DIRECTOR. Such payment shall be pursuant
to the following schedule:
90%acceptance of delivery of goods and services
10%upon final completion
4. INVOICES
A. The ENGINEER shall submit invoices in a format approved by the CITY.
5. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof,the CITY may terminate this Agreement at any time
upon fifteen(15)days prior written notice to the ENGINEER. In the event that this Agreement is
so terminated, the ENGINEER shall be paid for services actually performed and goods delivered
on a quantum meruit basis.
6. TERM
This Agreement shall terminate upon final completion and written acceptance by the City unless
terminated for cause or pursuant to Paragraph 5. A determination of completion shall not
constitute a waiver of any rights or claims which the CITY may have or thereafter acquire with
respect to any term or provision of the Agreement.
7. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement, such violation or breach shall be
deemed to constitute a default, and the other party has the right to seek such administrative,
contractual or legal remedies as may be suitable to the violation or breach; and, in addition, if
either party, by reason of any default, fails within fifteen (15) days after notice thereof by the
other party to comply with the conditions of the Agreement, the other party may terminate this
Agreement.
8. INDEMNIFICATION
To the fullest extent permitted by law, ENGINEER agrees to and shall indemnify, defend and
hold harmless the CITY, its officers, employees, agents, boards and commissions from and
against any and all claims, suits, judgments, costs, attorney's fees, damages or other relief,
including but not limited to worker's compensation claims and any and all claims made by or
against the city based on additional material costs or any other costs incurred as a result of
damage to property or increased cost resulting from an inaccurate bid by ENGINEER without
regard to any consideration of the CITY'S receipt of"increased value" or"benefit of bargain" in
any way resulting from or arising out of negligent actions or omissions of the ENGINEER in
connection herewith, including negligence or omissions of employees or agents of the
ENGINEER arising out of the performance of this Agreement. In the event of any action against
the CITY, its officers, employees, agents, boards or commissions, covered by the foregoing duty
to indemnify, defend and hold harmless such action shall be defended by legal counsel of the
CITY's choosing. The provisions of this paragraph shall survive any expiration, completion
and/or termination of this Agreement.
9. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the CITY shall be charged personally or held
contractually liable under any term or provision of this Agreement or because of their execution,
approval or attempted execution of this Agreement.
10. INSURANCE
A. Comprehensive Liability. The ENGINEER shall provide, pay for and maintain in
effect, during the term of this Agreement, a policy of comprehensive general liability
insurance with limits of at least $1,000,000 aggregate for bodily injury and $1,000,000
aggregate for property damage.
The ENGINEER shall deliver to the IT DIRECTOR a Certification of Insurance naming
the CITY as additional insured. The policy shall not be modified or terminated without
thirty(30)days prior written notice to the IT DIRECTOR.
The Certificate of Insurance which shall include Contractual obligation assumed by the
ENGINEER under Article 10 entitled"Indemnification"shall be provided.
This insurance shall apply as primary insurance with respect to any other insurance or
self-insurance programs afforded to the CITY. There shall be no endorsement or
modification of this insurance to make it excess over other available insurance,
alternatively, if the insurance states that it is excess or prorated, it shall be endorsed to be
primary with respect to the CITY.
B. Comprehensive Automobile Liability. Comprehensive Automobile Liability Insurance
covering all owned, non-owned and hired motor vehicles with limits of not less than
$500,000 per occurrence for damage to property.
C. Combined Single Limit Policy. The requirements for insurance coverage for the
general liability and auto exposures may be met with a combined single limit of
$1,000,000 per occurrence subject to a$1,000,000 aggregate.
D. Professional Liability. The ENGINEER shall carry Engineers Professional Liability
Insurance Covering claims resulting from error, omissions or negligent acts with a
combined single limit of not less than $1,000,000 per occurrence. A Certificate of
Insurance shall be submitted to the IT DIRECTOR as evidence of insurance protection.
The policy shall not be modified or terminated without thirty (30) days prior written
notice to the IT DIRECTOR.
11. NONDISCRIMINATION
In all hiring or employment made possible or resulting from this Agreement, there shall be no
discrimination against any employee or applicant for employment because of sex, age, race,
color, creed, national origin, marital status, of the presence of any sensory, mental or physical
handicap, unless based upon a bona fide occupational qualification, and this requirement shall
apply to,but not be limited to,the following: employment advertising, layoff or termination,rates
of pay or other forms of compensation and selection for training, including apprenticeship.
1 �
No person shall be denied or subjected to discrimination in receipt of the benefit of any services
or activities made possible by or resulting from this Agreement on the grounds of sex,race, color,
creed, national origin, age except minimum age and retirement provisions, marital status or the
presence of any sensory, mental or physical handicap. Any violation of this provision shall be
considered a violation of a material provision of this Agreement and shall be grounds for
cancellation,termination or suspension, in whole or in part, of the Agreement by the CITY.
12. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the successors and the
assigns of the parties hereto; provided, however, that no assignment shall be made without the
prior written consent of the CITY.
13. DELEGATIONS AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be subject to all the terms, conditions and
other provisions of this Agreement and the ENGINEER shall remain liable to the CITY with
respect to each and every item, condition and other provision hereof to the same extent that the
ENGINEER would have been obligated if it had done the work itself and no assignment,
delegation or subcontract had been made. Any proposed subcontractor shall require the CITY's
advanced written approval.
14. NO CO-PARTNERSHIP OR AGENCY
This Agreement shall not be construed so as to create a partnership,joint venture, employment or
other agency relationship between the parties hereto.
15. SEVERABILITY
The parties intend and agree that, if any paragraph, sub-paragraph, phrase, clause or other
provision of this Agreement, or any portion thereof, shall be held to be void or otherwise
unenforceable,all other portions of this Agreement shall remain in full force and effect.
16. HEADINGS
The headings of the several paragraphs of this Agreement are inserted only as a matter of
convenience and for reference and in no way are they intended to define, limit or describe the
scope of intent of any provision of this Agreement, nor shall they be construed to affect in any
manner the terms and provisions hereof or the interpretation or construction thereof.
17. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the parties on the subject
matter hereof and may not be changed, modified, discharged or extended except by written
amendment duly executed by the parties. Each party agrees that no representations or warranties
shall be binding upon the other party unless expressed in writing herein or in a duly executed
amendment hereof,or change order as herein provided.
18. APPLICABLE LAW
This Agreement shall be deemed to have been made in, and shall be construed in accordance with
the laws of the State of Illinois. Venue for the resolution of any disputes or the enforcement of
any rights pursuant to this Agreement shall be in the Circuit Court of Kane County,Illinois.
19. NEWS RELEASES
The ENGINEER may not issue any news releases without prior approval from the IT
DIRECTOR, nor will the ENGINEER make public proposals developed under this Agreement
without prior written approval from the IT DIRECTOR prior to said documentation becoming
matters of public record.
20. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the CITY's employ or any work
associated with the PROJECT.
21. INTERFERENCE WITH PUBLIC CONTRACTING
The ENGINEER certifies hereby that it is not barred from bidding on this contract as a result of a
violation of 720 ILCS 5/33E,et seq. or any similar state or federal statute regarding bid rigging.
22. SEXUAL HARASSMENT
As a condition of this contract,the ENGINEER shall have written sexual harassment policies that
include,at a minimum,the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment,utilizing examples;
D. the vendor's internal complaint process including penalties;
E. the legal recourse, investigative and complaint process available through the Illinois
Department of Human Rights,and the Illinois Human Rights Commission;
F. directions on how to contact the department and commission;
G. protection against retaliation as provided by Section 6-101 of the Human Rights Act.
A copy of the policies shall be provided by ENGINEER to the Department of Human Rights
upon request 775 ILCS 5/2-105.
•
23. WRITTEN COMMUNICATIONS
All recommendations and other communications by the ENGINEER to the IT DIRECTOR and to
other participants which may affect cost or time of completion shall be made or confirmed in
writing. The IT DIRECTOR may also require other recommendations and communications by
the ENGINEER be made or confirmed in writing.
24. NOTICES
All notices, reports and documents required under this Agreement shall be in writing and shall be
mailed by First Class Mail,postage prepaid,addressed as follows:
A. As to CITY:
Jeff Massey
IT DIRECTOR of Information Technology Services
City of Elgin
150 Dexter Court
Elgin,Illinois 60120-5555
B. As to ENGINEER:
John H.Kosser
Sr. Vice President
Sayers,Inc.
825 Corporate Woods Parkway
Vernon Hills,Illinois 60061
25. COMPLIANCE WITH LAWS
Notwithstanding any other provision of this AGREEMENT it is expressly agreed and understood
that in connection with the performance of this AGREEMENT that the ENGINEER shall comply
with all applicable Federal, State, City and other requirements of law, including, but not limited
to, any applicable requirements regarding prevailing wages, minimum wage, workplace safety
and legal status of employees. Without limiting the foregoing, ENGINEER hereby certifies,
represents and warrants to the CITY that all ENGINEER'S employees and/or agents who will be
providing products and/or services with respect to this AGREEMENT shall be legal residents of
the United States. ENGINEER shall also at its expense secure all permits and licenses, pay all
charges and fees and give all notices necessary and incident to the due and lawful prosecution of
the work, and/or the products and/or services to be provided for in this AGREEMENT. The
CITY shall have the right to audit any records in the possession or control of the ENGINEER to
determine ENGINEER'S compliance with the provisions of this section. In the event the CITY
proceeds with such an audit the ENGINEER shall make available to the CITY the ENGINEER'S
relevant records at no cost to the CITY and shall pay all costs of any such audit at ENGINEER'S
sole expense.
ENGINEER hereby waives any all claims to interest on money claimed to be due pursuant to this
Agreement, and any and all such rights to interest to which it may otherwise be entitled pursuant
to law, including, but not limited to, pursuant to the Local Government Prompt Payment Act, as
amended (50 ILCS 505/1, et. seq.), or the Illinois Interest Act, as amended (815 ILCS 205/1,
et.seq)
ENGINEER shall not be entitled to, and hereby waives, any and all rights that it might have to
file suit or bring any cause of action or claim for damages against the City of Elgin and/or its
affiliates, officers, employees, agents, attorneys, boards and commissions of whatsoever nature
and in whatsoever forum after two(2)years from the date of this Agreement.
IN WITNESS WHEREOF, the parties hereto have entered into and executed this agreement
effective as of the date and year first written above.
FOR THE CITY: FOR THE NGINEE :
By BY
Ci q'Manager
Attest:
City Clerk
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ATTACHMENT A
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Presented toLhe City of Elgin by Sayers,Inc.
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THE CITY IN THE SUBURBS-
access points perform wireless security scanning and spectrum analysis simultaneously—
without having to time-slice between these two functions. As opposed to requiring separate
laptop software, Aruba mobility controller integrates real-time spectrum analysis monitoring.
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Please provide all individually identifiable costs required to provide the proposed equipment
and professional services.
Wireless Access Point Controller Switch:
Manufacturer/Model: Aruba M3400, capable of supporting 64 AP's, licensed for 40
Any Required Modules: inclusive as PEFNG and RFProtect
Any Other Requirements: None
Total Cost of Controller Switch: $7,901.40
WiFi Access Points:
Manufacturer/Model: Aruba AP-125
Cost each:
Total Cost of WiFi Access Points (cost x 40): $17,910
Professional Services: Aruba will provide an engineer to configure the controller at no cost
with AP installation to be done by the city.
Other Costs: See attached itemized table
Grand Total Proposed Cost: $33,938,80
....,.
h0:a,..' s lit,
WLAN Infrastructure RFP 11-003 Page 1 65
March 3, 2011
,
BUILT AROUND YOU
sayers
825 Corporate Woods Parkway Vernon Hills Illinois 60061
Phones:847-391-4036 or 800-323-5357 ext.4036 Fax:847-294-0750
NAICS Code:423430-SIC Code:5045 www.sayers.com
Customer Name: Jeff Massey
Company:Phone Number City of Elgin 847-931-5642
:Email Address: masse _.@ci ofel•-in.or
-
DATE. QUOTE PAYMENT
# QUOTED BY: SHIP VIA TERMS
Item Number Quantity Description Cost Lxt Cost
02012011 0211WLAN Teresa Taccogna Best Way Net 30 Days
3400-32-US 1 ARUBA 3400(32 AP SUPPORT)US 5197.40 5197.40
LIC-8-AP 1 Access Point License(8 Access Point License) 312.00 312.00
LIC-RFP-32 1 RFP License(WIP+Spectrum)(32 APs) 832.00 832.00
LIC-RFP-8 1 RIP License(WIP+Spectrwn)(8 APs) 234.00 234.00
LIC-PEFNG-32 1 Policy Enforcement Firewall(32 AP License) 1040.00 1040.00
LIC-PEFNG-8 1 Policy Enforcement Firewall(8 AP License) 286.00 286.00
AP-105 0 Aruba 105 Wireless Access Point(Dual Radio)2x2 361.40 0.00
AP-125 40 Aruba 125 Wireless Access Point(Dual Radio)3x3 447.75 17910.00
Airwave Wireless Management Suite Software for a
AWMS-100 1 single server managing up to 100 devices 4677.40 4677.40
Support
SN1-3400-32-U 1 NEXT-DAY SUPPORT FOR 3400-32-US(1 YEAR) 1288.00 1288.00
S
SN1-LIC-8-AP 1 ARUBACARE SUPPORT FOR LIC-8-AP(1 YEAR) 78.20 78.20
SN1-LIC-RFP-3
2 1 ARUBACARE SUPPORT FOR LIC-RFP-32(1 YEAR) 207.00 207.00
SN1-LIC-RFP-8 1 ARUBACARE SUPPORT FOR LIC-RFP-8(1 YEAR) 59.80 59.80
SN1-LIC-PEEN
G-32 1 ARUBACARE SUPPORT FOR LIC-PEFNG-32(1 YEAR) 257.60 257.60
SN1-LIC-PEEN 1 ARUBACARE SUPPORT FOR LIC-PEFNG-8(1 YEAR) 69.00 69.00
G-8
`
SA1-AWMS-10 1 SUPPORT FOR AWMS-100(1 YEAR) 1490.40 1490.40
0
TOTAL: $33,938.80
.SPORT TO MAYOR & MEMBERS OF CITY COUNCIL E LG I N
THE CITY IN THE SUBURBS-
AGENDA ITEM: E
MEETING DATE: March 9, 2011
ITEM:
Contract with Sayers40, Inc. for the Aruba Wireless Network System Infrastructure
($33,939)
OBJECTIVE:
Providing high performance, secure wireless network infrastructure for city staff and other sys-
tem users.
RECOMMENDATION:
Award a contract to Sayers40, Inc. for the Aruba wireless network system and implementation
services in the amount of$33,939.
BACKGROUND
Wireless network connectivity, commonly referred to as Wi-Fi, is now built into many devices,
such as smart phones, iPads, tablet and notebook computers. Wi-Fi enabling most city buildings
creates an opportunity to take advantage of these built-in Wi-Fi capabilities to enhance staff
connectivity and efficiency and to provide internet access to non-staff users. Several buildings
have some stand-alone Wi-Fi capability now, city hall, police department, The Centre and public
works. But the availability is not consistent as each access point is a standalone unit with indivi-
dually managed names, security and access passwords. In some areas, city staff has connected
their own personal unauthorized Wi-Fi devices to the city network creating potential threats to
the security and integrity of the city system. In several cases these unauthorized devices have
caused city wide service outages, blocking network access to legitimate system users and traf-
fic, costing many personnel hours of staff productivity and ITS support to find and resolve.
A city wide deployment of centrally managed access points will simplify the deployment and
management of Wi-Fi access, create a more secure seamless Wi-Fi environment, allowing em-
ployees with Wi-Fi enabled devices to roam from building to building and, through the use of
NetMotion, remain connected to the network with access to servers, databases, file shares and
other common resources. A managed Wi-Fi system will also allow a secure public access chan-
nel for internet only access to presenters, trainers, vendors or others with Wi-Fi enabled devic-
es needing access to the internet while in a city building. This project will deploy Wi-Fi access
throughout city hall, police department, The Centre, the Hemmens, public works, riverside wa-
BUDGET IMPACT
FUND(S) ACCOUNT(S) PROJECT#(S) AMOUNT AMOUNT
BUDGETED AVAILABLE
Riverboat 275-0000-791.92-47 219511 $45,000 $45,000
LEGAL IMPACT
The request for proposal was sent to six vendors, posted on the city website and published in
the January 7, 2011 issue of the Courier News. Seven proposals were received prior to the sub-
mission deadline. The submissions were reviewed for their compliance with the RFP require-
ments. All seven proposals met or exceeded the minimum RFP requirements.
ALTERNATIVES
The city council may choose not to approve the agreement with Sayers and leave the existing
stand-alone wireless access point system in place.
NEXT STEPS
1. Contract documents are executed with vendor.
2. Equipment is delivered to the city.
3. Vendor professional services to train and assist city ITS staff to create and deploy the
best configuration for the city Wi-Fi network environment.
4. Configured access points are installed in city buildings and brought on-line.
Originators: Jeffery D. Massey, ITS Director
Final Review: Colleen Lavery, Chief Financial Officer
William A. Cogley, Corporation Counsel/Chief Development Officer
Richard G. Kozal, Assistant City Manager/Chief Operating Officer
Approved:
Se n R. Stegall, City Ma ger
3
RFP 11-003 WiFI
Network
Global
Enterprise Unified Scientel
Vendor: Sayers Quatred Technologies Concepts Wireless Presidio
Equipment
Manufacturer Aruba Motorola Cisco Cisco Motorola Cisco
Equipment Cost $30,489 $44,426 $36,497 $39,674 $40,558 $60,046
Professional
Services $0 $18,000 $9,000 $7,925 $14,794 $14,000
Other Costs $3,450 $5,600 $4,693 $16,083 $23,726 $0
Total Cost $33,939 $68,026 $50,190 $63,682 $79,078 $74,046
Final score 7 6 5 4 3 2
CITY OF ELGIN AGREEMENT FOR
11-003 for: WLAN Infrastructure
THIS AGREEMENT is made and entered into this day of , 2011, by and between the CITY
OF ELGIN, an Illinois municipal corporation (hereinafter referred to as "CITY") and Sayers40, Inc., an
Illinois Corporation(hereinafter referred to as"ENGINEER").
WHEREAS, the CITY desires to engage the ENGINEER to furnish certain equipment and professional
services in connection with the design and configuration of network switches and modules of the 2011
Network Switch Infrastructure Upgrade(hereinafter referred to as the PROJECT);and
WHEREAS, the ENGINEER represents that it is in compliance with Illinois Statutes relating to professional
registration of individuals and has the necessary expertise and experience to furnish such services upon the
terms and conditions set forth herein below.
NOW, THEREFORE, it is hereby agreed by and between the CITY and the ENGINEER that the CITY does
hereby retain the ENGINEER for and in consideration of the mutual promises and covenants contained
herein, the sufficiency of which is hereby acknowledged to act for and represent it in the engineering matters
involved in the PROJECT as described herein, subject to the following terms and conditions and stipulations,
to-wit:
SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the Director of Information Technology
Services of the CITY,herein after referred to as the"IT DIRECTOR"
B. Outline of the services to be provided by the Engineer is: ENGINEER shall provide the services to
the CITY for the PROJECT as outlined herein and as detailed in Attachment A hereto.
1. Core Switch
2. Edge Switches&Modules
3. Professional Services
C. A detailed Scope of Services is attached hereto as Attachment A.
WORK PRODUCTS
All work products prepared by the ENGINEER pursuant hereto including, but not limited to, reports,
designs,calculations,work drawings, studies,photographs, models and recommendations shall be the
property of the CITY and shall be delivered to the CITY upon request of the IT DIRECTOR
provided, however, that the ENGINEER may retain copies of such work products for its records.
Such work products are not intended or represented to be suitable for reuse by the CITY on any
extension to the PROJECT or on any other project, and such reuse shall be at the sole risk of the
CITY without liability or legal exposure to the ENGINEER.
PAYMENTS TO THE ENGINEER
A. The CITY shall pay the ENGINEER for services under this Agreement a sum not to exceed Thirty
Three Thousand Nine Hundred Thirty Nine Dollars ($), regardless of actual Costs incurred by the
ENGINEER unless substantial modifications to the project are authorized in writing by the IT
DIRECTOR.
including negligence or omissions of employees or agents of the ENGINEER arising out of the performance
of this Agreement. In the event of any action against the CITY, its officers, employees, agents, boards or
commissions, covered by the foregoing duty to indemnify, defend and hold harmless such action shall be
defended by legal counsel of the CITY's choosing. The provisions of this paragraph shall survive any
expiration,completion and/or termination of this Agreement.
NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the CITY shall be charged personally or held contractually
liable under any term or provision of this Agreement or because of their execution, approval or attempted
execution of this Agreement.
INSURANCE
A. Comprehensive Liability. The ENGINEER shall provide, pay for and maintain in effect,during the
term of this Agreement, a policy of comprehensive general liability insurance with limits of at least
$1,000,000 aggregate for bodily injury and$1,000,000 aggregate for property damage.
The ENGINEER shall deliver to the IT DIRECTOR a Certification of Insurance naming the CITY as
additional insured. The policy shall not be modified or terminated without thirty (30) days prior
written notice to the IT DIRECTOR.
The Certificate of Insurance which shall include Contractual obligation assumed by the ENGINEER
under Article 10 entitled"Indemnification"shall be provided.
This insurance shall apply as primary insurance with respect to any other insurance or self-insurance
programs afforded to the CITY. There shall be no endorsement or modification of this
insurance to make it excess over other available insurance, alternatively, if the insurance states that it
is excess or prorated, it shall be endorsed to be primary with respect to the CITY.
B. Comprehensive Automobile Liability. Comprehensive Automobile Liability Insurance covering all
owned, non-owned and hired motor vehicles with limits of not less than $500,000 per occurrence for
damage to property.
C. Combined Single Limit Policy. The requirements for insurance coverage for the general liability
and auto exposures may be met with a combined single limit of$1,000,000 per occurrence subject to
a$1,000,000 aggregate.
D. Professional Liability. The ENGINEER shall carry Engineers Professional Liability Insurance
Covering claims resulting from error, omissions or negligent acts with a combined single limit of not
less than $1,000,000 per occurrence. A Certificate of Insurance shall be submitted to the IT
DIRECTOR as evidence of insurance protection. The policy shall not be modified or terminated
without thirty(30)days prior written notice to the IT DIRECTOR.
NONDISCRIMINATION
In all hiring or employment made possible or resulting from this Agreement, there shall be no discrimination
against any employee or applicant for employment because of sex, age, race, color, creed, national origin,
marital status, of the presence of any sensory, mental or physical handicap, unless based upon a bona fide
occupational qualification, and this requirement shall apply to, but not be limited to, the following:
APPLICABLE LAW
This Agreement shall be deemed to have been made in,and shall be construed in accordance with the laws of
the State of Illinois.Venue for the resolution of any disputes or the enforcement of any rights pursuant to this
Agreement shall be in the Circuit Court of Kane County,Illinois.
NEWS RELEASES
The ENGINEER may not issue any news releases without prior approval from the IT DIRECTOR, nor will
the ENGINEER make public proposals developed under this Agreement without prior written approval from
the IT DIRECTOR prior to said documentation becoming matters of public record.
COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the CITY's employ or any work associated
with the PROJECT.
INTERFERENCE WITH PUBLIC CONTRACTING
The ENGINEER certifies hereby that it is not barred from bidding on this contract as a result of a violation of
720 ILCS 5/33E et seq.or any similar state or federal statute regarding bid rigging.
SEXUAL HARASSMENT
As a condition of this contract,the ENGINEER shall have written sexual harassment policies that
include,at a minimum,the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment,utilizing examples;
D. the vendor's internal complaint process including penalties;
E. the legal recourse, investigative and complaint process available through the Illinois
Department of Human Rights, and the Illinois hIuman Rights Commission;
F. directions on how to contact the department and commission;
G. protection against retaliation as provided by Section 6-101 of the Human Rights Act.
A copy of the policies shall be provided by ENGINEER to the Department of Human Rights upon
request 775 ILCS 5/2-105.
WRITTEN COMMUNICATIONS
All recommendations and other communications by the ENGINEER to the IT DIRECTOR and to
other participants which may affect cost or time of completion shall be made or confirmed in writing.
The IT DIRECTOR may also require other recommendations and communications by the
ENGINEER be made or confirmed in writing.
. ., .
, .. .
almr AROUND YOU
sayers
w ,.....owaramigl."11.11111111801111111111L
825 Corporate Woods Parkway Vernon Hills Illinois 60061
Phones:847-391-4036 or 800-323-5357 ext.4036 Fax:847-294-0750
NAICS Code:423430-SIC Code:5045 www.sayers.com
Customer Name: Jeff Massey
Company:Phone Number City of Elgin 847-931-5642
:Email Address: masse _.@ci ofel:in.or:
QUOTE PAYMENT
DATE QUO Ill)BY: SIIIP VIA
# TERMS
Item Number Owantity, *DAgrilltion '' ' ' '140St L5ikCost
02012011 0211WLAN Teresa Taccogna Best Way Net 30 Days
3400-32-US 1 ARUBA 3400(32 AP SUPPORT)US 5197.40 5197.40
LIC-8-AP 1 Access Point License(8 Access Point License) 312.00 312.00
LIC-RFP-32 1 RFP License(WIP+Spectrum)(32 APs) 832.00 832.00
LIC-RFP-8 1 REP License(WIP+Spectrum)(8 APs) 234.00 234.00
LIC-PEFNG-32 1 Policy Enforcement Firewall(32 AP License) 1040.00 1040.00
LIC-PEFNG-8 1 Policy Enforcement Firewall(8 AP License) 286.00 286.00
AP-105 0 Aruba 105 Wireless Access Point(Dual Radio)2x2 361.40 0.00
AP-125 40 Aruba 125 Wireless Access Point(Dual Radio)3x3 447.75 17910.00
Airwave Wireless Management Suite Software for a
AWMS-100 1 single server managing up to 100 devices 4677.40 4677.40
Support
SN1-3400-32-U 1 NEXT-DAY SUPPORT FOR 3400-32-US(1 YEAR) 1288.00 1288.00
S
SN1-LIC-8-AP 1 ARUBACARE SUPPORT FOR I IC-8-AP(1 YEAR) 78.20 78.20
SN1-LIC-RFP-3 1 ARUBACARE SUPPORT FOR LIC-RFP-32(1 YEAR) 207.00 207.00
2
SN1-LIC-RFP-8 1 ARUBACARE SUPPORT FOR LIC-RFP-8(I YEAR) 59.80 59.80
SN1-LIC-PEEN 1 ARUBACARE SUPPORT FOR LIC-PLING-32(1 YEAR) 257.60 257.60
G-32
SN1-LIC-PEEN 1 ARUBACARE SUPPORT FOR LIC-PEING-8(1 YEAR) 69.00 69.00
G-8
SA1-AWMS-10 1 SUPPORT FOR AWMS-1.00(1 YEAR) 1490.40 1490.40
0
MIIMIIMIIMIIIIMIIIMIMIIMIIIIMIII=1 )
•
ELGIN
THE CITY IN THE SUBURBS'
DATE: March 25, 2011
TO: Jeff Massey, ITS Director
FROM: Jennifer Quinton, Deputy City Clerk
SUBJECT: Resolution No. 11-46 and 11-47, Adopted at the March 23, 2011, Council
Meeting
Enclosed you will find the agreement listed below. Please distribute this agreement to the other
party and keep a copy for your records if you wish. If you have any questions please feel free to
contact our office 847-931-5660 and we will do our best to assist you. Thank you.
• Resolution 11-46 Adopted Authorizing Execution of an Agreement with
Converging Networks Group, Inc.
• Resolution 11-47 Adopted Authorizing Execution of an Agreement with
Sayers40, Inc.