HomeMy WebLinkAbout11-116 Resolution No. 11-116
RESOLUTION
APPROVING CHANGE ORDER NO. 1 AND FINAL FOR THE CONTRACT WITH
ROBERT E. HUMMEL CONSTRUCTION COMPANY
FOR 2010 DETENTION BASIN RETROFIT PROJECT AT HOLMES ROAD
AND MCLEAN BOULEVARD
WHEREAS, the City of Elgin has heretofore entered into a contract with Robert E.
Hummel Construction Company for 2010 Detention Basin Retrofit Project at Holmes Road and
McLean Boulevard; and
WHEREAS, it is necessary and desirable to modify the terms of the contract as is
described in Change Order No. 1 and Final, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ELGIN, ILLINOIS, that Sean R, Stegall, City Manager, be and is hereby authorized and
directed to execute Change Order No. 1 and Final, a copy of which is attached hereto and made a
part hereof by reference.
s/David J. Kaptain
David J. Kaptain, Mayor
Presented: July 13,2011
Adopted: July 13, 2011
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Kimberly Dewis
Kimberly Dewis, City Clerk
E LG I N
THE CITY IN THE SUBURBS CHANGE ORDER
ELGIN, ILLINOIS
PROJECT 2010 DETENTION BASIN RETROFIT AT HOLMES ROAD AND MCLEAN BOULEVARD
CHANGE ORDER NO. 1 AND FINAL
CONTRACT: Detention Basin Retrofit—Holmes Road and McLean Boulevard. Bid Number 10-555
SCOPE: This change order provides for an increase in the original contract price to provide for the re-
moval of a portion of the concrete channel and replacement with stone rip-rap and additional stone
rip-rap to address erosion. These items increase the overall cost and the time frame of the project.
REASONS FOR CHANGE: The inclusion of the above items and the increase to contract quantities were
requested by the City to be included in this contract. The change is germane to the original contract as
signed, and was not foreseeable at the time the original contract was signed; and the changes are au-
thorized by law and are in the best interests of the City.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The changes to the contract included removal of
the concrete channel that was originally scheduled to be rubblized however due to the channel being
constructed with wire mess in the concrete, it needed to be removed and replaced with clean stone
rip-rap material. There was no record of wire mess being installed in the concrete channel and there-
fore was unforeseen during design. In addition, there was an area adjacent to the remaining concrete
channel that was subject to erosion after disturbance and additional rip-rap was placed to slow the
flow of stormwater and prevent further erosion.
ORIGINAL CONTRACT AMOUNT: $ 70,142.60
CHANGE ORDER No. 1
Added pay item for stone rip-rap $ 8,313.84
Added pay item for removal of concrete channel $ 1,304.00
Added pay item for earth excavation $ 108.00
Deduction in awarded contract items (copy attached) $ 1,970.00(-)
TOTAL FOR CHANGE ORDER NO. 1: ADD $ 7,755.84
TOTAL REVISED CONTRACT AMOUNT: $ 77,898.44
The original amount of the contract with Robert E. Hummel Construction Company is$70,142.60.This
Change Order No. 1 and Final will increase the original contract amount by a total of$7,755.84, that
sum representing eleven percent (11%) of the original contract amount. The new contract amount, in-
clusive of all change orders is $77,898.44 with a final payment of$15,632.30 being due he contractor.
A copy of the final contract quantities and costs is attached and made part of this change order.
1
OTHER CONTRACT PROVISIONS:The completion date is also revised from December 31, 2010, to May
18, 2011 due to the project delays related to weather and coordination with Davey Resource Group on
final planting of the basin. All other contract provisions remain the same.
CHANGE ORDER No. 1 AND FINAL
Agreed to this 22nd day of June , 2011.
Recommended by:
ENGIEERING DEPARTMENT
By: Joe Evers
Title: City Engineer
Date: 3//
Signature.
Accepted by:
ROBERT E. HUMMEL CONSTRUCTION COMPANY
Party of the Second Part (Contractor)
By: /Co/5 zr E /�rv�ir-ram
Title: /7/2es_
Date: Z3--74!/
Signature: rl
Approved by:
CITY OF ELGIN
Party of the First Part (Owner)
By: Sean R. Stegall
Title: City Manager
Date: July 13, 201
Signature:
1 I
�II I,
.EPORT TO MAYOR & MEMBERS OF CITY COUNCIL E LG I N
THE CITY IN THE SUBURBS
AGENDA ITEM: E
MEETING DATE: June 22, 2011
ITEM:
Change Order No. 1 and Final Payment with Robert E. Hummel Construction Company for De-
tention Basin Retrofit at Holmes Road and McLean Boulevard
($7,756)
OBJECTIVE:
Provide additional funding and authorize a final payment to the contractor utilized to retrofit
the detention basin due to unforeseen conditions.
RECOMMENDATION:
Approve Change Order No. 1 in the amount of$7,756 and final payment to Robert E. Hummel
Construction Company in the amount of$15,632.
BACKGROUND
At the November 17, 2010 council meeting, the city awarded the Detention Basin Retrofit at
Holmes Road and McLean Boulevard Project to Robert E. Hummel Construction Company (Bid
Number 10-055). The construction on this project started in December of 2010, however, due
to weather and coordination efforts with Davey Resource Group on the final planting timeline,
this project was significantly delayed.
The portion of the project involving Robert E. Hummel Construction Company is now substatial-
ly complete and is providing the water quality enhancements as intended.
OPERATIONAL ANALYSIS
At the start of the rubblization process of the existing concrete channel, it was discovered that
wire mesh had been incorporated in the original construction of the concrete channel. Because
the concrete pieces were intermixed with wire mesh, they could not be utilized as rip-rap ma-
terial as intended. Therefore, the concrete needed to be removed and replaced with clean
stone rip-rap. In addition, there was a portion of disturbed area from the grading operations
that had begun to erode significantly due to the heavy spring rain events and stormwater flow.
Additional stone rip-rap was placed to slow the flow of stormwater and prevent further ero-
sion.
•
INTERESTED PERSONS CONTACTED
None.
FINANCIAL ANALYSIS
The original contract amount awarded Robert E. Hummel Construction Company was
$70,142.60. The $7,756 change order will increase the contract amount to $77,898.60. The city
has been collecting fee-in-lieu of detention per the Kane County ordinance since its adoption in
2002. A portion of these fees were used to fund the original contract amount and there are suf-
ficient funds remaining to fund this change order request.
BUDGET IMPACT
FUND(S) ACCOUNT(S) PROJECT#(S) AMOUNT AMOUNT
BUDGETED AVAILABLE
General 010-3311-752.92-32 FIL001 $83,860 $21,594
LEGAL IMPACT
None.
ALTERNATIVES
The city council may reject Change Order No. 1 and final with Robert E. Hummel Construction
Company.
NEXT STEPS
1. Execute the subject change order.
2. Amend the purchase order and make final payment to Robert E. Hummel Construction
Company.
2
Originators: Michael L. Hall, Engineer 1
Joseph Evers, City Engineer
David L. Lawry, Public Services Director
Final Review: Colleen Lavery, Chief Financial Officer
William A. Cogley, Corporation Counsel/Chief Development Officer
Richard G. Kozal, Assistant City Manager/Chief Operating Officer
Approved:
Sean R. Stegall, City Manager
ATTACHMENTS
A. Change Order No. 1 and Final
B. Bid Tabulation
3
� I
ELGIN
THE CITY IN THE SUBURBS CHANGE ORDER
ELGIN, ILLINOIS
PROJECT 2010 DETENTION BASIN RETROFIT AT HOLMES ROAD AND MCLEAN BOULEVARD
CHANGE ORDER NO. 1 AND FINAL
CONTRACT: Detention Basin Retrofit—Holmes Road and McLean Boulevard. Bid Number 10-555
SCOPE: This change order provides for an increase in the original contract price to provide for the re-
moval of a portion of the concrete channel and replacement with stone rip-rap and additional stone
rip-rap to address erosion. These items increase the overall cost and the time frame of the project.
REASONS FOR CHANGE: The inclusion of the above items and the increase to contract quantities were
requested by the City to be included in this contract. The change is germane to the original contract as
signed, and was not foreseeable at the time the original contract was signed; and the changes are au-
thorized by law and are in the best interests of the City.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The changes to the contract included removal of
the concrete channel that was originally scheduled to be rubblized however due to the channel being
constructed with wire mess in the concrete, it needed to be removed and replaced with clean stone
rip-rap material. There was no record of wire mess being installed in the concrete channel and there-
fore was unforeseen during design. In addition, there was an area adjacent to the remaining concrete
channel that was subject to erosion after disturbance and additional rip-rap was placed to slow the
flow of stormwater and prevent further erosion.
ORIGINAL CONTRACT AMOUNT: $ 70,142.60
CHANGE ORDER No. 1
Added pay item for stone rip-rap $ 8,313.84
Added pay item for removal of concrete channel $ 1,304.00
Added pay item for earth excavation $ 108.00
Deduction in awarded contract items (copy attached) $ 1,970.00 (-)
TOTAL FOR CHANGE ORDER NO. 1: ADD $ 7,755.84
TOTAL REVISED CONTRACT AMOUNT: $ 77,898.44
The original amount of the contract with Robert E. Hummel Construction Company is $70,142.60. This
Change Order No. 1 and Final will increase the original contract amount by a total of$7,755.84, that
sum representing eleven percent (11%) of the original contract amount. The new contract amount, in-
clusive of all change orders is $77,898.44 with a final payment of$15,632.30 being due he contractor.
A copy of the final contract quantities and costs is attached and made part of this change order.
OTHER CONTRACT PROVISIONS:The completion date is also revised from December 31, 2010, to May
18, 2011 due to the project delays related to weather and coordination with Davey Resource Group on
final planting of the basin. All other contract provisions remain the same.
CHANGE ORDER No. 1 AND FINAL
Agreed to this 22nd day of June , 2011.
Recommended by:
ENGIEERING DEPARTMENT
By: Joe Evers
Title: City Engineer
Date:
Signature:
Accepted by:
ROBERT E. HUMMEL CONSTRUCTION COMPANY
Party of the Second Part (Contractor)
By:
Title:
Date:
Signature:
Approved by:
CITY OF ELGIN
Party of the First Part (Owner)
By: Sean R. Stegall
Title: City Manager
Date:
Signature:
CITY OF ELGIN
Robert E. Hummel
Invitation No. 10-055 Construction Co. 1st Payment 2nd Payment
Date of Opening: 10/21/10 601 Burnett Road 2/1/2011 TBD
Deparment: Engineering Island Lake, IL 60042
Item Amount _ Amount _ Amount
Mobilization $5,100.00 $5,100.00
Removal of Concrete Channel $920.00 $920.00
Topsoil Strip to Stockpile $4,560.00 $4,560.00
Earth Excavation $7,600.00 $7,600.00
Topsoil Soil Furnish and Place 6" $17,050.00 $17,050.00
Riprap, Special $8,700.00 $8,700.00
Rublizze Existing Channel $815.00 See Change Order
Dewatering $500.00 $500.00
Perimiter Erosion Barrier $1,635.00 $1,635.00
Stablized Contruction Entrance $2,500.00 $2,500.00
Stone Inlet Protection, 60" Pipe $1,000.00 $1,000.00
Stone Inlet Protection 24" Pipe $500.00 $500.00
Stone Outlet Protection $1,000.00 $1,000.00
Temporary Seeding $1,430.00 Removed $275.00
Erosion Control Blanket $14,832.60 $9,817.60 $5,015.00
Constrution Layout $2,000.00 $2,000.00
Total $70,142.60 $62,882.60 $5,290.00
Retainage $6,288.26
Payout $56,594.34 S5,290.00
Change Order
Riprap, Special $4,890.00 $4,890.00 $3,423.84
Removal of Concrete Channel $1,304.00 $1,304.00
Earth Excavation $108.00 $108.00
Total $6,302.00 $6,302.00 $3,423.84
Retainage $630.20
Payout $5,671.80 $3,423.84
Total Retainage $6,918.46 $6,918.46
Total Payout $62,266.14 $15,632.30
Total Contract w/CO $77,898.44
Amount of Change Order $7,755.84
i k
ELGIN
THE CITY IN THE SUBURBS-
DATE: July 14,2011
TO: Mike Hall, Engineer I
FROM: Jennifer Quinton, Deputy City Clerk
SUBJECT: Resolution No. 11-116, Adopted at the July 13, 2011, Council Meeting
Enclosed you will find the agreement listed below. Please distribute this agreement to the other
party and keep a copy for your records if you wish. If you have any questions please feel free to
contact our office 847-931-5660 and we will do our best to assist you. Thank you.
• Resolution Approving Change Order No. 1 and Final for the Contract with Robert
E. Hummel Construction Company for 2010 Detention Basin Retrofit Project at
Holmes Road and McLean Boulevard