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HomeMy WebLinkAbout10-39 I r at. Resolution No. 10-39 RESOLUTION AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT RECOVERY GRANT SUB-RECIPIENT AGREEMENT WITH THE ASSOCIATION FOR INDIVIDUAL DEVELOPMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that Sean R. Stegall, City Manager, and Diane Robertson,City Clerk,be and are hereby authorized and directed to execute a community development block grant recovery grant agreement on behalf of the City of Elgin with the Association for Individual Development for a Group Homes Renovation project, a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: February 10, 2010 Adopted: February 10, 2010 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/Diane Robertson Diane Robertson, City Clerk , A 2 r f — AGREEMENT BETWEEN THE CITY OF ELGIN AND ASSOCIATION FOR INDIVIDUAL DEVELOPMENT This AGREEMENT is entered into as of the 0 day of , 2010, by and between the CITY OF ELGIN, an Illinois municipal corporation(hereinafter called " EE" or "CITY") and Association for Individual Development, a not-for-profit corporation incorporated pursuant to the laws of the State of Illinois, (hereinafter called "SUB-RECIPIENT") having a principal place of business at 1135 Bowes Road,Elgin,Illinois 60123. RECITALS A. CITY has applied for and received Community Development Block Grant Recovery Program funds (hereinafter referred to as "CDBG-R funds") from the United States Department of Housing and Urban Development(hereinafter called"HUD"),as provided by the American Recovery and Reinvestment Act of 2009 and the Housing and Community Development Act of 1974, as amended (PL. 93-383) hereinafter collectively referred to as the "ACT"), and pursuant to such regulatory relief as HUD deemed necessary and is authorized to provide under 24 CFR 5.110 and 24 CFR 91.600 to permit implementation of CDBG-R. B. CITY has considered and approved the application of SUB-RECIPIENT for CDBG-R funds allotted to CITY for distribution to SUB-RECIPIENT. C. The CITY and SUB-RECIPIENT enter into this Agreement pursuant to their respective powers to enter into such Agreements, as those powers are defined in the Illinois Constitution and applicable statutes. II. SCOPE OF THE PROJECT A. SUB-RECIPIENT hereby agrees to perform, in a timely fashion, the activities provided for herein, and those previously defmed in the application and project description dated December 17, 2008, submitted by the SUB-RECIPIENT entitled `Elgin Area Services Group Home Renovations Project," a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference (hereinafter referred to as the "PROJECT"). The SUB-RECIPIENT was awarded a grant for Fiscal Year(FY)2009. B. All funding provided to SUB-RECIPIENT shall be used solely to make 1482 Maple Lane and 974 Hillcrest Road more safe, secure and energy efficient for their clients. The PROJECT includes new windows, furnaces, sliding glass door, carpet, and a roof. The aforementioned PROJECT serves at least 51% low and moderate income persons as defined by 24 CFR 570.208 (a)(2) (i) (A). Such funding shall be used as defmed herein. The work items are listed in the Project Application and attached as part of Exhibit"A." The work shall include; 1) replace the front bay windows at both the Maple Lane property and at the Hillcrest Road property, 2) replace the roof, gutters, and soffit at 1 Maple Lane property, 3) replace the glass sliding door at Maple Lane property, 4) replace the carpets at both the Maple Lane property and at the Hillcrest Road property, 5)replace both furnaces at the Hillcrest Road property,6)replace three upstairs windows at Hillcrest Road property, 7) other costs associated with the above activities as are consistent with the scope and intent of the PROJECT and are pre-approved by CITY staff. C. The SUB-RECIPIENT shall comply with administrative and procurement requirements as applied to the Community Development Block Grant program in accordance with 24 CFR 85: 1. The Bid Specifications shall include all specifications and pertinent attachments and shall define the items or services in order for the bidder to properly respond. 2. The SUB-RECIPIENT shall submit the Bid Specifications and plans to the City's Community Development Department for staff's approval prior to advertising in a newspaper and the Dodge Construction News. 3. The SUB-RECIPIENT shall include in the invitation for bids, the statement "Minorities and women contractors are encouraged to submit bids." The SUB- RECIPIENT shall purchase a 1" x 3" space in the Dodge Construction News Classified Section specifically inviting Minority Business Entity/Women Business Entity(MBE/WBE)firms to submit bids. 4. All bids will be publicly opened at the time and place prescribed in the invitation for bids. 5. The SUB-RECIPIENT shall provide the City's Community Development Department with a copy of the classified advertisement and the results from the bid opening. 6. The contract award will be awarded, in writing, to the lowest responsive and responsible bidder. Any or all bids may be rejected, if there are sound documented reasons. 7. The SUB-RECIPIENT shall ensure that all iron, steel and manufactured goods used in the construction, alteration, repair or maintenance of the PROJECT shall be produced in the United States. This requirement shall be set forth in and incorporated into the bid documents for the PROJECT. D. The SUB-RE,CIPIENT shall comply with the Federal Labor Standards and Prevailing Wage Rates as applied to the Community Development Block Grant Program in accordance with Title 29 of the Code of Federal Regulations,Part 5: 1. After the start of the described work, the SUB-RECIPIENT shall provide to the City's Community Development Department staff, weekly reports of the contractor and/or subcontractors at the job site. The SUB-RECIPIENT shall conduct employee interviews of the contractor and/or subcontractors at the job site. 2. Originals of all documents required for compliance with the Federal Labor 2 T I Standards shall be supplied to the City's Community Development Department. 3. SUB-RECIPIENT shall erect a sign in a prominent place at the job site crediting the City of Elgin and HUD for funding of the PROJECT by including the following statement: "Funding for the PROJECT has been provided, in part,by the City of Elgin from the U.S. Department of Housing and Urban Development's Community Development Block Grant Recovery Grant Program." E. The SUB-RECIPIENT shall provide a Progress Report to the CITY each month, reporting on the status of the PROJECT in relation to the project target dates. The monthly progress reports shall begin upon the signing of the Agreement and shall continue until the completion of the PROJECT. Quarterly progress reports, due on the 10th day of the following month, for the previous month's activities, shall be submitted until the expiration of this agreement or until directed to discontinue such reports in writing by CITY. F. Request for Payment 1. The SUB-RECIPIENT shall provide the City's Community Development Department, prior to the start of construction, with an itemized list of all estimated expenditures. This list (on a State of Illinois Engineer's Pay Estimate form BLR-283 or equivalent) shall show expected quantities and unit prices for each item. 2. Request for payment shall be submitted on a timely basis. Each request for payment sent to the CITY shall be accompanied by said payment estimate form signed by the SUB-RECIPIENT'S authorized representative and showing the work completed. Changes to items on the pay estimate form must be authorized, in writing, by the SUB-RECIPEINT(on a State of Illinois Request for Approval of Change in Plans Form BLR-228 or equivalent), and a copy of such authorization shall be submitted to the City's Community Development Department before payment pursuant to such changes is made. G. The SUB-RECIPIENT shall provide a Progress Report to the City's Community Development Department each month, reporting on the status of the PROJECT in relation to the Implementation Schedule. The progress reports shall begin upon the signing of the Agreement and shall continue until the PROJECT is closed out. The SUB- RECIPIENT shall use a form provided by the Community Development Department and shall include all required information about the number of clieno s served each month(by race,income,and the number of female headed households). H. Prior to the expenditure of CDBG-R funds, the SUB-RECIPIENT shall meet with the City's Community Development Department staff to establish acceptable documentation and guidelines regarding requests for payment for the activities described in the Scope of Work. No payment of CDBG-R funds will be made by CITY without the required documentation. SUB-RECIPIENT shall return to the CITY any program income, as defined in 24 CFR 3 1 Part 570.500(a),which is generated as a result of this PROJECT. Written request for an Exception to this Agreement must be made, in writing, to the City's Community Development Department explaining why the SUB-RECIPIENT needs the income, the specific activities the SUB-RECIPIENT will undertake with the funds and how the SUB- RECIPIENT will report the income and expenditures to the CITY. A written response to the request will be provided to SUB-RECIPIENT from the CITY. III. AMOUNT AND TERMS OF GRANT A. The CITY shall distribute to SUB-RECIPIENT, as SUB-RECIPIENT'S portion of the total grant received by the CITY and in consideration of SUB-RECIPIENT'S undertaking to perform the PROJECT,a maximum of$39,243 (hereinafter"Grant Funds"),to be paid in the manner set forth herein at Section VIE. B. This PROJECT shall be identified by the following project and account numbers: Project No. 154568 and Account No. 230-0000-791.93-36 in the amount of$39,243, which identifying numbers shall be used by SUB-RECIPIENT on all payment requests. C. In the event the services identified in Section II, Scope of the Project of this Agreement or other eligible services for low and moderate income individuals and households are no longer provided at the Association for Individual Development, 1135 Bowes Road, Elgin, due to actions by the SUB-RECIPIENT,the SUB-RECIPIENT shall reimburse the U.S. Department of Housing and Urban Development or the CITY for renovation activities undertaken in whole or in part with CDBG-R funds at a rate of 6.7% for each year and portion of each year remaining on the ten-year useful life of the Facility improvements. The ten-year compliance period shall begin on the commencement date of this Agreement. This provision shall not be construed as limiting the CITY from asserting any claims against the Association for Individual Development for the breach of any other terms of this Agreement. D. Upon project completion as specified in Section II, Scope of the Project, any remaining CDBG-R project funds shall be available for reallocation by the CITY to another eligible CDBG-R project. If SUB-RECIPIENT materiallyfails to comply with anyterm of this PY award, the SUB-RECIPIENT shall repay to the CITY all funds used for ineligible activities. E. A minimum of 51%of the persons served on an annual basis shall be at or below 80%of the Median Family Income in order for the SUB-RECIPIENT to maintain eligibility for the CDBG-R funds provided for herein. Said income levels shall be updated and revised annually to conform to levels set by the U. S. Department of Housing and Urban Development. Failure to meet the aforementioned minimum 51%threshold shall require SUB-RECIPIENT to reimburse CITY for funds expended, in whole or in part, for renovation activities. F. Changes in the scope of services, budget, or method of compensation contained in this Agreement, unless otherwise noted, may only be made through a written amendment to this Agreement,executed by the SUB-RECIPIENT and CITY. 4 i t IV. SUB-RECIPIENT'S COMPLIANCE WITH THE ACT A. CITY shall assist SUB-RECIPIENT'S making application for CDBG-R funds. B. SUB-RECIPIENT shall abide by the ACT, and all HUD rules and regulations promulgated to implement the ACT. C. SUB-RECIPIENT shall, upon request of CITY, (1) assist in the completion of an environmental review and (2) complete certifications showing equal employment opportunity compliance including equal employment opportunity certification with reference to the PROJECT, as set forth in Exhibit "C" attached hereto and made a part hereof. D. SUB-RECIPIENT, in performing under this Agreement, shall: 1. Not discriminate against any worker, employee, or applicant, or any member of the public, because of race, creed, color, sex, age or national origin, nor otherwise commit an unfair employment practice; and 2. Take affirmative action to insure that applicants are employed without regard to race, creed, color, sex, age or national origin, with such affirmative action in- cluding, but not limited to the following: Employment, upgrading, demotion or transfer, termination, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, selection for training, including apprenticeship. E. SUB-RECIPIENT shall permit CITY and the Department of Housing and Urban Development to conduct on-site reviews, examine personnel and employment records and to conduct any other procedures or practices to assure compliance with the provisions of this agreement. SUB-RECIPIENT agrees to post in conspicuous places available to employees and applicants for employment notices setting forth the provisions of this non-discriminatory clause. F. SUB-RECIPIENT shall comply with all laws and state and federal rules and regulations, including but not limited to those regarding a direct or indirect illegal interest on the part of any employee or elected official of the SUB-RECIPIENT in the PROJECT or payments made pursuant to this Agreement. G. SUB-RECIPIENT hereby warrants and represents that neither the project, including but not limited to any funds provided pursuant thereto, nor any personnel employed in the administration of the program shall be in any way or to any extent engaged in the conduct of political activities in contravention of Chapter 15 of Title 5, United States Code,referred to as the Hatch Act. H. SUB-RECIPIENT shall maintain records to show actual time devoted and costs incurred, in relation to the PROJECT, and shall prepare and submit monthly progress reports 5 T f which describe the work already performed and anticipated during the remaining time of the PROJECT. Upon fifteen (15) days notice from the CITY, originals or certified copies of all time sheets, billings, and other documentation used in the preparation of said progress reports shall be made available for inspection, copying, or auditing by the CITY at any time during normal business hours,at 150 Dexter Court,Elgin,Illinois. I. SUB-RECIPIENT shall adopt the audit requirements of the Office of Management and Budget (hereinafter "OMB") Circular A-133, "Audits of Institutions of Higher Learning and Other Non-Profit Institutions." SUB-RECIPIENT shall submit to the CITY one copy of said audit report. SUB-RECIPIENT shall permit the authorized representatives of the CITY, HUD and the Comptroller General of the United States to inspect and audit all data and reports of the SUB-RECIPIENT relating to its performance under the Agreement. J. SUB-RECIPIENT and CITY shall at all times observe and comply with Title 24 CFR Part 570 and all applicable laws, ordinances or regulations of the Federal, State, County, and local government, which may in any manner affect the performance of this Agreement. K. SUB-RECIPIENT shall transfer to the CITY any unused CDBG-R funds and submit all billings attributable to this PROJECT at the time this Agreement expires. L. SUB-RECIPIENT will ensure that any real property under the SUB-RECIPIENT'S control that was acquired and/or improved in whole or in part with CDBG-R funds is used to meet the benefit of low and moderate income persons as defined by HUD, for a period of 10 years after the commencement of this Agreement. M. If during the 10 year period after the commencement of this Agreement, the SUB- RECIPIENT disposes of any property under the SUB-RECIPIENT'S control that was acquired and/or improved in whole or in part with CDBG-R funds, then the SUB- RECIPIENT will reimburse the CITY in the amount of the current fair market value of the property less any portion of the value attributable to expenditures of non-CDBG-R funds for acquisition of, or improvement to, the property in accordance with 24 CFR 570.503(b)(8)and 24 CFR 570.505. V. RIGHTS TO SUBCONTRACT A. SUB-RECIPIENT is herewith granted authority to subcontract all or any portion of the PROJECT to such engineers, architects, independent land use consultants, professional land planner, construction contractors or other entities as SUB-RECIPIENT shall deem appropriate or necessary and upon such terms as may be acceptable to SUB-RECIPIENT. B. Administration of any subcontracts by the SUB-RECIPIENT shall be in conformance with 24 CFR Part 570.200(d)(2)and Part 85.36. VI. SUB-RECIPIENT'S AUTHORIZATION TO ACCEPT PROPOSALS 6 •, t A. After the CITY has received notification that funds for the PROJECT have been released by HUD, the SUBRECIPIENT shall be authorized to accept the proposal of any subcontractor for the PROJECT. VII. BILLING PROCEDURE A. Upon release of Grant Funds by HUD for the PROJECT, the CITY shall make disbursements to the SUB-RECIPIENT as either reimbursement for advances made by SUB-RECIPIENT or as advances for specific cash requirements of SUB-RECIPIENT for the PROJECT. All claims of SUB-RECIPIENT, whether for reimbursement or advancement, shall comply with the following requirements: 1. SUB-RECIPIENT shall submit a listing of all disbursements of CDBG-R funds, on a form provided by the CITY; 2. Any claim for advancement of CDBG-R funds shall be limited to an amount necessary for SUB-RECIPIENT to meet specific cash requirements for the PROJECT and shall be disbursed by SUB-RECIPIENT within three (3)working days of receipt by SUB-RECIPIENT; 3. Any request for reimbursement or advancement pertaining to work under contracts from the SUB-RECIPIENT shall include the following: a. For interim payments to contractors and subcontractors,certification that the work for which payment is requested has been performed and is in place and to the best of SUB-RECIPIENT'S knowledge, information and belief that, the quality of such work is in accordance with the contract and subcontracts, subject to: (i) any evaluation of such work as a functioning PROJECT upon substantial completion; (ii) the results of any subsequent tests permitted by the subcontract; and (iii) any defects or deficiencies not readily apparent upon inspection of the work; and b. For final payment, certification that the work has been performed in a satisfactory manner and in conformance with the contract. 4. Processing of all requests for payment shall be contingent upon the submission of the required documentation by the contractor and subcontractor to the CITY that fully complies with federal labor standards, uniform relocation act or any other applicable federal, state,or local statutes,rules or regulations. 5. SUB-RECIPIENT shall forward to CITY all billings, vouchers, and other documents representing any accounts payable, in such timely and reasonable manner as both parties shall determine; provided,however,that in no event shall such documents be forwarded to CITY later than twenty-one (21) days after SUB-RECIPIENT'S receipt of such documents. 7 ' l • f 6. SUB-RECIPIENT shall cooperate with the CITY to facilitate the maintenance of financial records by the CITY as required by Title 24 CFR 85. B. Upon submission of an acceptable claim for Grant Funds,CITY shall process such claim and shall approve such claim for payment following approval by the City's Community Development Department, for compliance with this Agreement and applicable HUD requirements. C. Except as provided for in Section IX and X herein, CITY shall pay all required payments against eligible project costs, as described in Section II.B, incurred by SUB-RECIPIENT under this Agreement. VIII. ADMINISTRATION AND REPORTING REQUIREMENTS A. SUB-RECIPIENT shall administer the Grant Funds in conformance with the regulations, policies, guidelines and requirements of OMB Circular numbers A-110, A-122, and A- 133,as they relate to the acceptance and use of federal funds for the PROJECT. B. SUB-RECIPIENT shall submit all required information to show compliance with applicable laws, rules and regulations, as specified in this Agreement and shall submit to CITY a monthly progress report no later than the fifth day of the month following the activity being reported. SUB-RECIPIENT shall comply with all reporting and other requirements as specified in Exhibit "B" attached hereto and made a part of this Agreement. C. Relocation of Tenants SUB-RECIPIENT shall comply with the requirement under the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970. SUB-RECIPIENT shall maintain a separate relocation file for each displaced person/business for at least three years after the project has been completed or the person/business has received final relocation payments, whichever is later. Relocation costs must be paid to any tenant (residential or nonresidential) who occupies any building being acquired and is forced to move without cause. Waiver of rights to relocation costs can only be done by a single family homeowner. D. Management Plan and Operating Budget of the Facility SUB-RECIPIENT shall maintain, and keep current, a management plan and operating budget stating policies governing the operation of the facility and shall keep this plan and budget on file with the CITY. E. SUB-RECIPIENT shall comply with all reporting requirements established for CDBG-R funding. SUB-RECIPIENT shall obtain a Data Universal Numbering System (DUNS) number, and will provide such information and otherwise comply with all reporting requirements as provided by law. 8 IX. TERMINATION OF AGREEMENT OR SUSPENSION OF PAYMENT A. During the implementation of the PROJECT, CITY may terminate this Agreement or may suspend payment of Grant Funds to SUB-RECIPIENT for SUB-RECIPIENT'S substantial breach of the Agreement, abandonment of the PROJECT or occurrence rendering impossible the performance by SUB-RECIPIENT of this Agreement. B. During the implementation of the PROJECT, the CITY may suspend payments of Grant Funds, due to use of funds in a manner unrelated to or in breach of this agreement relative to, SUB-RECIPIENT'S performing the PROJECT, failure by SUB-RECIPIENT in submitting supporting information or documentation for a claim, submission by SUB- RECIPIENT of incorrect or incomplete reports, or SUB-RECIPIENT'S suspension of its pursuit of the PROJECT. C. In the event CITY elects to terminate this Agreement or to suspend payments, for any reason stated herein above in paragraph A and B of this Section IX, it shall notify the SUB-RECIPIENT,in writing,of such action, specifying the particular deficiency,at least five (5) working days in advance of any such action and establishing a time and a place for the SUB-RECIPIENT to refute the alleged deficiency at a time prior to CITY'S taking such action. After allowing the SUB-RECIPIENT the opportunity to refute or correct the alleged deficiency, if the alleged deficiency continues to exist, in the opinion of the CITY, the CITY may withhold payment of the Grant Funds until such time as the violation or breach is remedied. No action taken or withheld by the CITY under this paragraph shall relieve the SUB-RECIPIENT of its liability to the CITY for any funds expended in violation of any of the terms of this Agreement. D. SUB-RECIPIENT shall transfer to the CITY any unused CDBG-R funds and submit all billings attributable to this PROJECT at the time this Agreement terminates or is suspended. X. REMEDIES A. To the fullest extent permitted by law, SUB-RECIPIENT agrees to and shall indemnify, defend and hold harmless the CITY, its officers, employees, boards and commissions from and against any and all claims, suits,judgments, costs, attorneys fees, damages or any and all other relief or liability arising out of or resulting from or through, or alleged to arise out of, any breach of this agreement; misuse or misapplication of funds derived pursuant to this agreement by SUB-RECIPIENT; violation of any statutes, rules and regulations, directly or indirectly, by SUB-RECIPIENT and/or any of its agents or representatives; or any negligent acts or omissions of SUB-RECIPIENT or of SUB- RECIPIENT'S officers, employees, agents or subcontractors. In the event of any action against the CITY, its officers, employees, agents, boards or commissions covered by the foregoing duty to indemnify, defend and hold harmless, such action shall be defended by legal counsel of CITY'S choosing. The provisions of this paragraph shall survive any termination and/or expiration of this agreement. B. In the event of loss of approved Grant Funds for the PROJECT as a result of any 9 a � violation or breach of this Agreement by the CITY, misuse or misapplication of funds received from HUD unrelated to the PROJECT,or any violation of the statutes,rules and regulations of HUD, directly or indirectly, by CITY and/or any of its agents or representatives, CITY'S liability to SUB-RECIPIENT shall be limited to any funds which have previously been provided to sub-recipient pursuant to this agreement. SUB- RECIPIENT hereby waives and releases CITY from any and all other liability pursuant to any such breach,misuse,misapplication or violation of statutes,rules or regulations. C. In the event HUD, or any other federal agency, makes any claim which would give rise to invoking the remedy provisions, as set forth in paragraph A or B of this Section X, then the CITY or SUB-RECIPIENT shall immediately notify the other party, in writing, providing the full details of the alleged violation. To the extent that any such matter is not subject to exclusive federal jurisdiction, venue for the resolution of any disputes or the enforcement of any rights arising out of or in connection with this Agreement between the CITY and SUB-RECIPIENT shall be in the Circuit Court of Kane County, Illinois. D. In addition to any remedies available to the CITY, if CITY has lost or been prevented from receiving any federal funds, other than the Grant Funds, as a result of any alleged violation of law or other breach of this Agreement by SUB-RECIPIENT, the SUB- RECIPIENT shall repay, upon demand by the CITY, such amount of Grant Funds previously disbursed or allegedly due to the SUB-RECIPIENT. XI. TIMELINESS A. Time is of the essence of this agreement. SUB-RECIPIENT shall meet the schedule deadlines listed below. Any milestone which the SUB-RECIPIENT does not achieve within two months of the date listed will result in the SUB-RECIPIENT submitting a revised implementation schedule for approval by the City's Community Development staff. Failure to achieve these deadlines may result in the loss or reduction of grant funds at CITY's discretion. Target Dates Date 1. Obtain 3 bids for the cost of each item needed March 2010 and purchase the needed items 2. Installation of all project items July 2010 B. SUB-RECIPIENT. Shall complete the PROJECT within twelve (12) months from the date of this Agreement. However, in the event of any alterations or additions or of circumstances beyond the control of SUB-RECIPIENT, which in the opinion of the Community Development Director will require additional time for completion of said expenditures, then in that case, the time of completion shall be extended by the Community Development Director by a period of time not to exceed six(6)months. 10 ,. i 1 C. If SUB-RECIPIENT is delayed in the completion of the PROJECT by any cause legitimately beyond its control, as determined by the CITY, such that it cannot complete the PROJECT within eighteen (18) months of the date of this Agreement, it shall immediately give written notice to the CITY of the anticipated delay, the reasons therefore and request an extension of time for completion of the PROJECT. CITY's Community Development Director shall consider any such request and shall make a recommendation to CITY's City Council as to whether in his sole discretion he considers such an extension to be reasonable and necessary, under the totality of circumstances to be required for completion of the PROJECT due to the particular circumstances. The CITY's City Council shall act upon the extension request and recommendation of the Community Development Director and notify the SUB-RECIPIENT whether the time extension is granted or denied, and the CITY's intention to exercise the remedies available herein, including but not limited to suspension of further payments. A revised implementation schedule shall be submitted by SUB-RECIPIENT if an extension is granted by the CITY. XII. MISCELLANEOUS PROVISIONS A. AMENDMENTS -This Agreement constitutes the entire Agreement between the parties hereto. There are no other agreements, either oral or implied,between the parties hereto regarding the subject matter hereof. Any proposed change in this Agreement shall be submitted to the other party for prior approval. No modifications,additions,deletions,or the like, to this Agreement shall be effective unless and until such changes are executed, in writing,by the authorized officers of each party. B. SUBJECT TO FINANCIAL ASSISTANCE AGREEMENT - This Agreement is made subject to financial assistance agreements between the CITY and the United States Department of Housing and Urban Development, with the rights and remedies of the parties hereto being in accordance with any such agreements. C. ASSIGNMENT - except as provided in Section VI hereof, SUB-RECIPIENT shall not IE assign this Agreement or any part thereof and SUB-RECIPIENT shall not transfer or assign any Grant Funds or claims due or to become due hereunder, without the written approval of the CITY having first been obtained. D. ATTORNEY'S OPINION - If requested, SUB-RECIPIENT shall provide an opinion of its attorney, in a form reasonably satisfactory to the CITY, that all steps necessary to adopt this Agreement, in a manner binding upon SUB-RECIPIENT, have been taken by SUB-RECIPIENT, and that SUB-RECIPIENT is in compliance with applicable local, state and federal statues, rules and regulations for the purpose of complying with this Agreement. E. HEADINGS -The section headings of this Agreement are for convenience and reference only and in no way define, limit, or describe the scope or intent of this Agreement, and should be ignored in construing or interpreting this Agreement. F. The terms of this agreement shall be severable. In the event any of the terms or provisions of this agreement are deemed to be void or otherwise unenforceable for any 11 •. T reason,the remainder of this agreement shall remain in full force and effect. G. This agreement shall not be construed to create a joint venture, partnership, employment or other agency relationship between the parties hereto. H. Venue for the resolution of any disputes or the enforcement of any rights between the parties hereto arising out of or in connection with the terms and provisions of this agreement shall be in the Circuit Court of Kane County,Illinois. 12 , • IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the dates recited below. CITY OF ELGIN,an Illinois Municipal Corporation BY: /, z / Sean R. Stegall City M ger DATE: O // ATTEST: \� Diane Robertson City Clerk SUB-RECIPIENT: Association for Individual Development 1135 Bowes Road,Elgin,Illinois 60123 BY: Lynn O'Shea President DATE: Z0/0 ATTEST: 13 EXHIBIT A SUB-RECIPIENT'S CDBG APPLICATION 14 Main Office 309 W. New Trail Ct. Association for Aurora, Illinois IndianTr 60506-2494 Phone:630-966-4000 Individual Development Fax:630-844-2065 TDD:630-844-5063 Finding ability in disability since 1961 wwwthe-association.org December 8,2008 � pL � [ DEC 0 9 2008 I -Mr.Mike Millikan ( 1 Elgin Planning and Neighborhood Services Department By___ CDBG Program 150 Dexter Court Elgin, IL 60120 Dear Mr.Millikan: Founded in 1961,the Association for Individual Development(AID)is a community-based nonprofit organization serving over 4,200 individuals of all ages who have developmental,physical and/or mental disabilities or who have suffered a trauma. AID provides high quality services throughout the entire lifespan of an individual including early intervention,pediatric therapy,respite care, housing, vocational habilitation,job placement,crisis intervention,community education,mental health treatment,behavioral intervention,supportive services,and advocacy. AID's mission is to enrich the lives of individuals with diverse disabilities by promoting individual achievement and community inclusion. We are in the process of making two of our Elgin group homes more safe,secure and energy efficient for our clients. Our proposed project includes new windows, furnaces,sliding glass door, carpet and a roof. We are so grateful for the support we have received in the past from the Elgin CDBG. We look forward to a continued partnership. AID respectfully requests$39,243 from the Elgin CDBG to help fund this important project. If you have any questions,or need additional information,please call Christie Plotzke,Grants Coordinator, at 847.931.2292. Thank you for your consideration. Warm Regards, Lynn O'Shea President Enclosure n�'h\t\{e� ,tsyrzec" �n (tt .fin Erin Area Services ,th " 1135 Bowes Rd. tat Nei'. '' "" Elgin.IL 60123 • $eha�o € '' Phone:847-931-6200 air "' Fiix:847-8.,E-6079 mmUnt21 Lt�fr�tr-..+�'�� � r� Behavioral Health&Crisis Yorkville Area Services ,rmP�oYoe � '•' F . %'A" 1230 N.Highland Ave. 135 E,Van Emrnon SL & nt n . Aurora.IL 60506 Yorkville,IL 60550 tnteftat`o Phone:630-8591291. Phone:630-966.4450 comotvinitY Fay 630-859.2994 Fax:630.882-Ea09 SUPPor Home Based Children&Tnerrmy Keeler Center&Pool Thompson Canter t • Reap 5� % 309 New Indian Trail Ct. 40C W.New Indian Trait Ct. 309 W.New Indian Trail Ct. Case Managemen *Lite Aurora,IL 60506 Aurora,IL 60506 Aurora.IL 60506 } Phone:630.896.1961 Phone:630-859-1.144 Phone:630-844.5040 A United Way funded agency Fax:630.906-9858 Fax:630-859-1229 lax:630-344-901.1 • f f PROJECT APPLICATION CITY OF ELGIN CDBG PROGRAM 2009-2010 PROGRAM YEAR Date of Submittal: December 17.2008 Project Name: Elgin Area Services Group Home Renovations project Project Address: 1482 Maple Lane and 974 Hillcrest Road City: Elgin State: IL Zip Code: 60123 Census Tract,Block Group: City Wide Submitting Agency/Organization: Association for Individual Development(AIDI Contact Person: Name: Christie Plotzke Address: 1135 Bowes Road City: Elgin State: IL Zip Code: 60123 Telephone: 847-931-2292 Fax/E-mail: 847.888-6079/cplotzke@the-association.org Amount of CDBG Funding Request $39,243 9 •, I. PROJECT SCOPE AND PURPOSE:Provide a detailed written statement that describes the scope of the proposed project,how CDBG funds will be spent,the need for this project,and the anticipated benefits resulting from this project., The Association for Individual Development(AID)was incorporated in 1961 to meet the educational needs of children with severe to profound disabilities. From that point,AID established a history of developing new programs to meet the needs of individuals with disabilities. Today,AID annually serves more than 4,200 individuals who have developmental,physical and/or mental disabilities,those who have suffered a trauma or those at risk. AID provides high quality services throughout the entire lifespan of an individual including early intervention,pediatric therapy,respite care,housing,developmental training,job placement,crisis intervention,victims services,community education,mental health treatment,behavioral intervention,and advocacy. The service area includes Kane,Kendall,DeKalb, DuPage,Will,and suburban Cook Counties. Services are provided both in individuals'homes and apartments,as well as at AID's various facilities located throughout Kane and Kenriall Counties. AID currently operates 5 day program/training centers in Elgin,Aurora,Batavia and Yorkville and both a Mental Health facility and Pediatric Therapy center in Aurora. Additionally,AID operates 26 group homes scattered throughout Kane and Kendall Counties with a new one to open in Geneva in March 2009.AID's mission is to enrich the lives of individuals with diverse disabilities by promoting individual achievement and community inclusion. AID is accreditated by the Commission on Accreditation of Rehabilitation Facilities(CARP). Two of the AID group homes in Elgin are quite aged and in need of renovation. The AID Maple Lane Home was built in 1966 and the AID Hillcrest Home in 1947.These houses provide a permanent, affordable residence to 10 individuals with disabilities. AID has struggled to keep pace with rising operating costs in the group homes,a difficult challenge without regular increases in state funds. For ( many years now,dollars that in the past had been budgeted for building repairs and improvements have been supplanted by more pressing financial needs such as increases in fuel,utilities,food,health care, insurance,and vehicle operating costs. More aggressive enforcement of life Safety Code regulations by the State Fire Marshal has also taken its toll on AID's limited building repairs and improvements budget. In the past 2-3 years,AID has spent$100,000 in unanticipated building improvements to comply with these new enforcement protocols.As has been reported by the news media,the state has not had a major capital improvement program in nearly 7 years,the last time AID was able to secure major funds for building improvements. Not only have building improvements been unable to be fully achieved within AID's limited resources,neither have salary increases. While targeted increases have been given to critical positions such as nurses and caseworkers,other AID employees have not received even a cost of living increase in more than 3 years. Nationally,salaries increase on average by 3-5%annually.AID has lost many wonderful,dedicated employees for lack of resources to provide annual raises. Continued loss of good employees makes providing quality care ever more difficult.It is for these reasons AID must rely on other benevolent sources to fund needed building improvements. AID is respectfully requesting$39,243 from the Elgin CDBG in order to make the much needed renovations and repairs to the Maple Lane and Hillcrest Lane group homes.Our project includes replacing energy-inefficient windows,aging and ill-running furnaces,a roof,gutters and soffit,a patio door and aged,threadbare carpet. These vital renovations will ensure safe,energy efficient,affordable homes for individuals with disabilities living in Elgin. . 2. PERFORMANCE MEASUREMENT: Provide a list of goals and objectives. Explain how the achievement of goals and objectives will be measured or quantified. a. Provide a safe,energy efficient home for clients living at 1482 Maple Lane by replacing the original front bay window that is single paned glass with a double paned,energy efficient window that does not leak. Clients currently do not like to spend time in the living area of the home because it is so cold in the winter due to this aged window. Once the window is replaced,lower energy bi1is will prove success and the clients will get to utilize their living room during the winter months. b. Provide a safe,energy efficient home for clients living at 1482 Maple Lane by replacing the roof,gutters and soffit.The gutters are original to the house and the soffit is made of wood and has begun to rot and needs to be replaced with aluminum. Replacing the roof will save energy. c. Provide a safe,energy efficient home for clients living at 1482 Maple Lane by replacing the original sliding glass door that gives access to the patio. The doors are old and seals are worn and much of the energy of the home escapes through these doors. AID proposes to replace the sliding doors with hinged doors to increase energy efficiency while still making access to patio easy and in accordance with ADA regulations. d. Replace the carpet in the hallway,four bedrooms,sunken living room and dining room at 1482 Maple Lane. The current carpet is very old,stained and badly worn. New carpet will help with energy efficiency and provide a healthy environment for residents as old carpet can trap and breed germs and viruses. • e. Provide a safe,energy efficient home for clients living at 974 Hillcrest Road by replacing the front bay window that is currently single paned glass with a double paned,energy efficient window that does not leak. Clients currently do not like to spend time in the family room of the home because it is so cold in the winter due to this aged window. Once the window is replaced,lower energy bills will prove success and the clients will get to uriii7e their family room during the winter months. f. Provide a safe,energy efficient home for clients living at 974 Hillcrest Road by replacing both furnaces installed in the house. Both units are old and no longer energy efficient. For the • safety,health and well being of the residents,it is imperative that these units be replaced. g. Provide a safe,energy efficient home for clients living at 974 Hillcrest Road by replacing three of the windows in the upstairs portion of the home. These windows are located in client bedrooms and are old,leaking and single paned. They need to be replaced with double-paned glass that will not leak Clients complain of cold temperatures in their rooms during the winter months and AID is desperately trying to minimize utility costs. h. Replace the carpet in the family room and on the stairs at 974 Hillcrest Road. The current carpet is old and worn. New carpet will help with energy efficiency and provide a healthy environment for residents as old carpet can trap and breed germs and viruses. 3, NATIONAL OBJECTIVE Identify the National Objective that is met to qualify the project for CDBG funding. Please refer to the list of objectives in Section 2.3:Program Requirements of this document. AID meets the requirements of 2.3.1 National Objectives under item 1,Benefit low and moderate-income persons or households as defined by Section 8 household income guidelines. A project may benefit the low and moderate income population by providing an area benefit,serving limited clientele,resulting in housing that will be occupied by low and moderate income households,or creating or retaining jobs for low and moderate-income persons. In all situations,at least 51%of the beneficiaries must be identified as low and moderate income. I \ In this case,100%of the beneficiaries are low and moderate-income persons. All of the individuals participate in AID's Community Living Program. Medicaid,state and government funding,and AID fundraising meets other financial needs. 4. ELIGIBLE ACTIVITY:. Identify the eligible activity that qualifies the project for CDBG funding. Please refer to the list of activities in Section 2.3:2 Program Requirements of this document. Th.e eligible activities include 1) Rehabilitation and Preservation Activities: assistance for publicly or privately owned residential properties,low-income public housing,commercial or industrial buildings(if privately owned,funding is limited to the exterior and the correction of municipal code violations), nonprofit-owned nonresidential buildings and manufactured housing. 5. LOW AND MODERATE INCOME BENEFIT STATEMENT:Explain how the proposed project benefits low and moderate-income persons,households or neighborhoods. Quantify the population benefiting from the proposed project. Describe the method used to calculate the benefit. Population Benefiting from proposed project: • Number of persons or households expected to benefit from this project • Number of low/moderate income population benefiting from this project The number of individuals who will benefit from this project is 10. This includes 5 individuals living at each of the above-mentioned AID group homes.Improved safety and quality of care with regard to living environments is very important. All individuals who participate in AID's Community Living program receive Public Aid(SSI,Medicaid and other programs)and have annual incomes below the poverty level due to their disabilities. This determination was made through systematic data collection as part of AID's Quality Improvement Plan. 6. DOCUMENTATION AND REPORTING: During the course of this project,you are required by federal regulations to provide monthly or quarterly reports on the clientele benefiting from this project. Describe the method you will use to collect and maintain information on the clientele you serve: • Number of persons/households • Number of low and moderate income persons/households • Household size and household income • Race/ethnicity • Number of female-headed households o , AID collects information about consumer characteristics and follow-up information from persons waiting for,not accepted,discharged,or enrolled in services. A needs assessment survey is also conducted annually in all programs. In addition,quality of services is assured through file and utilization review. Data collection is part of AID's Outcome Evaluation system. This is a systematic procedure of determining the effectiveness and efficiency of the agency's services. The evaluation data is collected on a regular or continuing basis rather than through periodic sampling. Evaluation data collected is based on specific program goals.The agency's Quality Improvement Council reviews the data collected from each of the programs on a quarterly basis.The Outcome Evaluation system itself is reviewed on an annual basis. Recommendations from the Quality Improvement Council are utilized in management decisions. • s r AID has a fully integrated,electronic client data system. The system is designed to manage electronic records,link service delivery to billing and financial management,integrate business rules with data collection to minimize errors and maximize productivity,improve access to client information, HIPAA compliance,integration of different databases,and integrate with hand held devices (Palm Pilots). This new state-of-the-art software enables AID to operate more efficiently and allow for more time to provide actual program services to individuals with disabilities and/or mental illness. All detailed information can be easily accessed and tallied. 7. PROJECT COST ESTIMATE: Provide cost information in the table below and/or attach additional cost estimate summaries. Project Cost Elements Estimated Cost A. Front Bay window replacement at Maple Lane house $3,913 B. Replace roof,gutters and soffit at Maple Lane house $18,176 C. Replace glass sliding door at Maple Lane house $3,067 D. Replace carpet at Maple Lane house $4,384 E. Front Bay window replacement at Hillcrest Road house $3,690 F. Replace both furnaces at Hillcrest Road house $8,948 G. Replace three upstairs windows at Hillcrest Road house $2,825 H. Replace carpet at Hillcrest Road house $1,740 Total project cost $_46,743 Total CDBG Funding Request $__39,243 1 Total Contribution from other sources $7,500_ Please see Attachment A for the cost estimates. 8. OTHER PROJECT FUNDING SOURCES AND AMOUNTS: Funding Source Committed Pending A. IHC Construction $5,000 B. Elgin residential individuals'family members $2,500 Total Contribution from Other Funding Sources $7,500 9. PROJECT IMPLEMENTATION:List of major tasks that will be accomplished through this project and provide a.completion date for each task. Ta.sk Compaction Date 1. Obtain 3 bids for the cost of each needed item 2 months and purchase the needed items 2. Installation of all project items 3 months Total number of months required for project completion: 5 months ORGANIZATIONAL STRUCTURE. Provide: a. Mission Statement for your organization. To ennch the livcs of individuals with diverse disabilities by promoting individual achievement and inclusion in the community. b. Tax-exemption determination letters from the Federal Internal Revenue Service and the State Franchise Tax Board (See Attachment B) c. Articles of Incorporation and by-laws of your organization. (See Attachment C) d. List of Board of Directors including name,telephone number,address,occupation or affiliation of each member. Identify principal officers of the governing body. (See Attachment D) e A letter or resolution from the Board of Directors authorizing the submission of the proposed project(s). Documentation must be submitted providing the name,tide, address anal telephone number of each individual authorized to negotiate for and contractually bind the agency. (See Attachment F) f. Organizational chart describing the agency's administrative framework and staff positions. (See Attachment F) g. Resume of the Chief Program Administrator and Chief Fiscal Officer. (See Attachment G) h. Recent financial statement and independent audit report. (See Attachment H) • ATTACHMENT A ' j -3 5JJ rr."tit s � s< .- ttidaf gi riz.,gs st4;• "la 6 L _� / m`/, .y a A p4. dxs.T tj .i 5 . i�t�y 'ty � rit' .44, 4.ar r-- 01c F g � : ::0 ct�Qi ����4` ,t /fJr r L X Cm�� z-aw *i to rh' a } '' t.ltes 1 ,rik . iS� Ids'-3c.Q 9 T tirrzt rd_ jtq_ t Pro osal Submitted Ta: Work To Be Performed At. < lG /�� Name � _; t...lZr,�.., >v� ti'�... _... ✓ �: �Au.�Gf: ' �� /�f� l(�,l c... --� Z ' - 's.� .��•F�Z'ct�:F^usdt'-.. 2 =•!?''l;Gt'./ Street I__` ...t 7zutG ..-_..Ce-c c4 4_.."-.__ Street .U.4 _. %14-6?_._._. _.___.._.._.._.__..._._._..____..__. ' 1 City__ _. ......_....___..,._„-_...__State.. Gr _.__State ._._ ........_...___.. Phone.._._. „0.._- L..IE!t1-r.-Z,/02 ___._._—._.--,--- Date of Plans....._._..-..__._._._. Architect..____...._r._..-___..._. We hereby propose to furnish the materials and perform the labor necessary for the completion of ._._/L,L,LC11'Lida- W_c`_s t.„,-4 c> ,. ' .k...G yid d de a'?_Z.,a,u, .B__ _,.C.4. tvi !✓_._..Q • i �' c t i c __. .LAG-tea, . z .___ .i ... ._'� C, d.Lt- +e1____ ....L ._ .4,,e1..'---.`—a t, ,--•. ..( -__...:. ._..7` .-e. J. `-_-_...<: ,_._ al .. - _ .1_.. _. ._ ___4.0-da_ ....._______.____________,_______. All material is guaranteed to be as. specified, and the above_work to be performed in accordance with the drawings and ape,'" lions s , fitted for a ve work and compl%ed in a substantial w ,4 a like manner for the sum' of r ,a4,,.. a r4� 5J/_.ar.rf:0olfars E$.5 9/3- 3741. I. with payments to be made as foliSws:,....Q _......._,..._.,_ Any alteration or deviation from above specifications involving extra costs, will be executed only upon written orders, and will become an Respectfully submitted,._.,. / ....... ... _. .,..... . .. _ "e r extra charge over and above the estimate.All agreements contingent "'""" upon strikes,accidents or delays beyond our control. Owner to carry fire,tornado and other necessary insurance upon above work. Work- Per.. • ,,._ . __...,_ men's Compensation and Public liability Insurance on above work to be taken out by • Note-This proposal may be withdrawn by us if riot accepted ......__....._..................._ _ within within____.____.,days. eilr_wi .y. �, ..,�;;i::3;:„ a t, r r.. s r f.. rnr', } r... 1Jr ,r;,'s1infi-:tezt.`r S ft¢J.>+evi 4,,, 'i o.. r:.tr F . :r L _ a Wit t F Jf.;.tiai ,paid:}tar.- ipi-J p ,1 rr rf ,Y1,i': . ,,tp-4.f.-0y�T.: ,.,t a Gt t 1'Y.. Jii 14,k i,11. r. 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It_ '_r��a;.t�}n'r�i'�„!=; "� .K 7 {�1. f u: •.E.,fr.f ,.r� i t i i .r- F,e._ti Y�.nw:"ti.�`iwfi3;��liti i�ti:'u��'. .'Yiiiil':!i<,;'��:ts'`rt•i 7F ,>i `a+3tBp ` tY w ,.+ g;: a ?ills'•:t' f Hf< J1 r4`r-t�lC�nattlrP.i#41-t ,1 ;ik 27L . iL'tj ` a e r, <'r. .`N s ` !. r�. r` .r ;%;'. .;.. a, ::, _ ... f as. r r _.. , .. _ ..... .. .... -aexr... ....._.. ORIGfNAL MADE IN u.s;H. 11f22f2drt8 14: 0 1533897:+' c2 ROBINSON PAGE 02/03 r Rob ifison .Roofing, Inc,. 113esic ssti �.COMMtrcini 2274 Cornell Avert. Montgomery,IL 60538 Phone(630)897-998,I Fax'(f&3O)397 9P82 Phone( 15) 748-9081 Pc=(M5) 748.9O t3 • Date: 11,.2,/2Of. Eetirrntc for: Horne Owner: Association for individual development Estimate it 999 Address: 309 W.new iadiina trail et Work performed at "QM Maple City/Town: .Aurora,I;tinsels _ Address: E1 n,Illi aril __ Telephone: ( 0)966.4Otlfi City!To'war • Fire propose to do the following: 1;nyer tear-off❑2-layer-tear-of D 3-Lager Teat.-off❑Tear-of&inrAl new plywood O Raroof Work' ill be performed on the following: 0-House -House with attached garage -Detached Garage 0 Towtheu.se,0 Duplex 0 Business 0 Shed We will do the following! ►.� Remove the existing roofing material, El Remove the existing ridge-cap shingles. El Inspect the existing roof decking Material, Remove the existing a-sterr:a Obtain a roofing permit(if required). 'Elusion gutter apron to all eaves. Color selected:_ [l Install outer drip edge metal to all gables. Color selected: te Install Toe and water shield to all caves. 036"High(3 72"High. Install Ice and water shield in all valleys. 04 Install Ice and water shield around all rearing ponets..zions. • Install I5#Felt paper to the entire roof.. 1 Install starter shingles to ail gables and all eaves leaving a 1"overhang. Instal.GAFtELK 30Yr.Arcbiteetaral Shitgles. Color selected: o Install GAF cobra ridge vent to all ridges. El Install Mushroom vcntt1Q(gty) Ej Install Timbertex hip and ridge cap shingles to all ridges and trips. Install GAF Royal sovereign 3-Tab Shingles for the ridge cap to all hips and ridges.• Ei Install new wall flashing where required. El Install new chfmaey flashing using coil.stock. Build a saddle behind the existing chimney. Install plywood 2.(Qty). {�Install new skylight flashing tit (Qty) 0 Install new bathroom exhaust vents, (city) ITarp house,bushes,protect landscaping while ttnring-off Clean out the existing gutters. 0 Remove the existing gutters Roll the lawn with a magnet upon completion of roof • [Clem up,&haul away all roofing debris. We hereby submit our proposal in the artroant of Sg,710.€ 1 Our regluirenterrlw5 for payment arc 1/2 dawn S Y „i3q,and the remaining lrnhuece S t?5,ry�[l.tithe clay of corrsnietiottl Please make all cheeks,payable to Robinson Roofing Inc PLEASE NOTE: ✓ If plywood replacement is necessary and is not already included in.MT bid,we will have an extra charge of 540.00 per sheet we will nse our awn discretion for replacement!We will provide a 5 year labor warranty against our woslarraztshipl • Due to the increasing cost of petroleum.and oil,the materials keep increasing at thigh rate every 15 days! e This proposal is good for 15 days! There will be a 2%monthly fanauce charge off aII unpaid balances.Phis any at otr!ey fees and or court costs due to nee,-ps5tnenti There will be a$."5.40 fee placed on all returned c.4eekel For acceptance of this proposed,please sign below and fax or mail a copy to our office,.or call to schedule. F.i'otraeownerc siknrrture Dame • Most residential jabs take 1-2 days to;. mplere--racather permiaing. Piste us www.robinsonrvafitn inc.earn 11/21/20[ 15:23 163E39979982' ROBINSON' ?. r_ a Robinson Roofing- Inc. Gutter Divisio, F.O. BQx�2t1 Cortland,If 60112 Plane(630) &12-8501 1"17x(866)64'.2-&? Date:11/21/0S Estimate for: Guilder/Owner:. Association for Individual.Developmcnt Estimate • Address: 309 W,New Indian Trail Cnurt Address: 14g2 v1aple • City'/Town: Aurora, IL(0506 Telephone: 630466-4012 City/Town; Tan.TL We propose to do the following:tnsrall Seamless gutters Work will be performed on the following: ❑House E House With Attached Garage 0 Detached Game 0 Townhouse D Duplex ❑Other • We will do the following: • • 0 Remove existing gutter system. (utter Color: • Install gutter apron where necessary. Downspout Color: • N.Install sear Jess gutters,using spiral nags to fatten. Install gutter hangers on sloped fascia. Q Install gutter straps every two feet for extra strength, E Insure proper pitch of al gutters 0 Install elbows where necessary El Install outside corners xE install inside corners © Install regular size downspouts 2x3 • E Apply gutter sealant where necessary 0 Clean up,haul away ail debris • We hereby submit our proposal Tor labor and materials in the amount of$1636.00 Payment in full Ia required upon completion of jobs For acceptance of this proposal,please sign below and fax or mail a copy to our office. For oversized downspouts add an additional S:6O.00 to the amount above, []Yes 0 No For Rahiflow gutter guard (to keeps leaves out of gutters)add$565.00 to the amount above. 0 Yes 0 No Builder/Owner's Signature Date Visit uc flt n".'w,rr I oeo.nr,siructionirc,:em 99S2 ROBINSON PA !31/Ui ).1/21/2@gE{ 15:29 1E ?cJ97 • Robinson Siding Division LF P.O.Box 520 • Cortland.,IL 60112 Phone(6 0)882-8,0. Fax(8t6)682-8278 . Date:)Ii21/08 Estimate for: Builder/Owner: Association for Individual Development Estimate ii Address: 309 W.New Indian Trail Court Address: 1482 Maple City/Tovvn: Aurora,IL 60506 Telephone: 630-966.4012 City f Fltin,IL We propose to do the following: ❑Remove Existing Siding ❑Go Over Existing Siding 0 Install Siding Work will be performed on the following (3 House House with Attached Garage ❑Detached Garage ©Townhouse 0 DuplcX ❑Other We propose to install VINYL SIDING. We will do the following: { Obtain Permit(if required) ❑Tarp house,bushes,protect landscaping during job ❑•Remove old siding. • ❑Install Tyve1C house wrap ❑ install 1!8" insulation board 0 install aluminum starter strip OU install vinyl outside corner posts DI install vinyl inside corner posts • ❑ Install J-chamiel around all doors and windows Install soffit channel I1 Install aluminum sotitt solid • Install aluminum soffit?vented 13 Install aluminum fascia ❑Wrap freeze board wood with aluminum Siding Manufacturer: ❑Wrap windows with aluminum Type of siding: • Apply caulk where necessary Siding Color: _ 0 Install light blocks where necessary Ran Color: ❑Install receptacle blocks where necessary Fascia Color: • ❑Install gable vents Shutters Color: ❑ Install dental blocks C]Install shatters C Clean up.haul away all debris • we hereby submit our proposal for labor and materials in the Amount of S3830.00 Our requirements for payment are'A down 5.19IS.09 auti the.remaining balance of 5191.5.O0upon completion. • PLEASE NOTE: • If plywood replacement is necessary and is not already included in our bid,we will have an extra charge of F5 0.00 per sheet. * If additional work or changes are necessary that was not determined during estimate,we reserve the right to change and add additional cost to the original bid. • We reserve the right to terminate this anreOmert if not acec'oted within 14 days from estimate. For acceptance of this proposal, please sign below and mail a copy to our office with the down payment. Builder/Owner's Signature Date Vigil ti a:'Otisw,nbinv..nontraetigrtnc.Corn , A a 1 tF'6 _' "4 d,! l• .J"'.�/i/r �J...�i°£��/C.('�.,L'••V ,3 �'R'a�s9 6"��c8 aeC'C°s Em `00..rn! '"!,n fi 4-e ';}/{/J/,}�'��}f p{),�'ir at twI��s't.3'�r� 9.trt�N�' ;`"� 4`}};�'3+U� a n -A��,:44..,,, 7 T.. =s ;.to{,1, ' ;c i f ,Yti Proposal SubmittedTy: Work To Be Performed At: r� Name l t�.- �t�C.& `' -- -� 4)A t .. ...d. ,.U ' 4 ? ^. .,. a 0., 'r1,Cr47 street. 6.9 - IlL: _. . P.--ei `_:_. street t! City. - __.._....._'_•______..._....._State??,.?_ .74 City_. .._ ________ ..._.._ _State.._ ......�. LPhone..�!. C —..,,e -e( .. jL..2..___,.._______..._ _` Qate ya<;,___.._____..._. Architect_... ._....__....._...-_._._..__,.__� We hereby propose to furnish the materials and perform the tabor necessary for the completion of X ___-,:.)2,,,ee...13.-1,_-12.-......._e...._._____ , ST bzwv it 11/1/1 0 M _,,fezeLij SZ/4,61,4,47- ,,,,g,'4"..ize.A..e.._tst2- jze,i;g J-61-q) e..z4_.- ..13,,..4.Ji214..f..74..., . . _....4444eze..0.444_,ziv...___. ........... . _ . —..--/." "e.1--4()..Se--ef........ -C11.--Ar4.-AS.1,-1.4.. ...---- _ ----...--------________ !idiecexil,g- L...._......._______.__ - .6._ __ii. D ,f/P11 6 '6. .. .._ = .• ._.____ All material is guaranteed to. be as.specified, and the above work to be performed in accordance with the drawings and spec bons mittedfo ab a work and completed in a "at workmanlike manner far the sum of ... �707ts. ,_ . v ✓_ — f'-.-t�✓1c�� 4 �Z-r. l. ! '�= oflars[SCi Ca? �d 7. with to a m s fo made allows'... O_�`_ ..A_... . _...tit, Any alteration or deviation from above specifications irnro6Nng extra r mists,wig be executed only upon written orders,and will become an Respectfully submitted..._.. extra charge over end-above the estimate,All agreements contingent /r co .. % .. _ . ..._. _..,..upon strikes,accidents or delays beyond our control.Owner to carry fire,tornado and other necessary insurance upon above work. Work- Per ... .........._. . ....._....._ _ ... . .. , men's Compensation and Public Liability Insurance on above work to be , taken out by Note-This proposal may be withdrawn by us if not accepted __.. . . .. ..........._..., within_... days. )s r :1 `i•rts){t..ty n` t I £-n�r�}( ,t p stir• tict £ft:i,'.:i(•g,'•:,-i'it+!it oi,= .F :Pi , . 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's.L £i 1,+1' ' !i)'s �rTt lr ,i iF t '.I,ill_I`f MUM i• k {•'t f#•, i^� jLFr�s f! +i tilil •I .I ,• 1 ;1 :f:•. f 7 I.11 F; I dj t. 1 } , ' ie r�� t ��� � �i t: r ,'tt f 'a Y;i� t r .,n)«n� ..t t,. <� � f „�lbi till t u e j; ��# r' ' ' f yy ki, •! p i;t i s'; r } gi nit i iWI,' i. r T . }bi l i ;s is I n {� L} fi ,.lr. r.• i, tk ltfi i ,} ri { ,.rr ' ,i;-,. l' ily :' � -r e i I • Abbey Desigit Center 1525 Fleetwood Drive • Elgin, Illinois 60,123 (847) 695-2211 Fax. (847) 69 -275 December 2,2008 Proposal To: association for Individual Development 309 West New Indian Trail Curl Aurora, IL. 60506 ,trig Mike Miller 1 i Re: Carpet,pad and installation for 1482 Maple, Elgin.,IL. CaTcnt style; Smartstrand SP444 or SP384, padding to be bonded 1/4"61b. Tri-State Carpet will take-up old carpet/pad and will haul away. Tri-State Carpet will also • remove furniture. Ca. t.t,pad and installation l S s .� _ ' � . 9 y $,.4.QOsy �3;EIa.QO • Carpet take-up&haul away. g $3.18.00- - 1 Furniture moving — $25O.00 Total - $4,384.00 I.you have further questions regarding this proposal, please contact my office. Best Regards, ACCEPTANCE OF PROPOSAL DATE Ron 13enzschawel Pres i•jent • p � • + +.le;A. � A 3 C r .�-�. ...•.�_ •__._. •.;�5);F c•�f.�, t:Z9ivi':r Y fti' -txt:ra:m 4. G ,LI�,.%, t2 ► } f! 1til kifo tah g�+l r+ in- •it:i�r l04, j�tn _ r rj, a ';siy,t i t t iro Deal Submiitter3 a: Work To Be Performed At: 7 , �Jame _A/ _ ! f ', . . �2 ,i_.�..z _ - "�= ' ---.__ - _ _ _'.- e, iA �= _. ry 3.treat. _ *.tyst d -�f `__ _._ _:. �c. 3 City._.(�f 1 ...._....._.__ ee _..__._.___.._,. State_,.°.._G,__._ City_,._.________.________________State State_ .._._.. _....._.. Phone__ _ _'.. ".'ci f r• __ __ —__�....___.__. Date of Plans,____________ Architect.__...__.._.�.___.._._. We hereby propose to furnish the materials and perform the labor necessary for the completion of �. .-aeglia,....4 .1%_...ItalreP-....-.4. 4.--,...d. ..-..129'3664. ......a21 b‘ er,--:4-JA,PA. 'M .,,._...4..c,:c.,2.0_______—__,2.- _c)..______,t,4_,,.,:a. _.c...&44,' ../1„;:a. ..;41, ..,....._.1,..itoLa.-/k4....t_1/ 4:„IL 12,_f_614. ,,e.„0-c-i,i‘Lit_Z)t.L ' 4.1._ 7„./....e(„4,-,11-41-4.• --4/ ...4.461,12.i.ii) ....,14...A.deil...t,--kitAk—....:44 _______,Ila24.` , _.4.4,....ge„..,4,,,..41,44,4„2 -a_i_ _.__..._ _____._,_._.____.___._____ ...........................__________________________..__._ : . . ..........______________________._____________._........_.____..........____..........____________________________._____............... _ ....._. _ ._.._._____ _.... __.._._. ._____.__._ ._________________.._._._._._______.....___________„_...._ ___.___________________.__.. __ ,. Alf material is guaranteed to be as specified, and the above work to be performed in accordance with the drawings and gif�icatio submitted//9�for above work aid 9 mplate/I a substantial workmanlike manner far the sum of �1Utr.� _ ` .414!..s� "l-t =• .. _ _.____ _....... Dollars t$•.5 "A®' 1. with payments to be made as fol ows._.....!~�'. <?.'Lr___.. _ __,_�...._....__...,.._ _..._. _.._...__.............. ._._....._.___.. . _.W..-__-._-.._._..._..,_____.._...._-_._. .. .. . ..__....._L _ Any alteration or deviation from above specifications involving e>tra casts, will be executed only upon written orders,and will become en Respectfully submitted • extra charge over and above the estimate All agreements contingent ^+ -�T upon strikes,accidents or delays beyond our control. Owner to carry fire,tornado and other necessary insurance upon above work. Work- Per...__...... _...__,._...._ __.. .__......_ _... .......... ..._... _. ..-. men's Compensation and Public Liability Insurance on above work to be taken out by Note-This proposal may be withdrawn by us if not accepted 1....__........ ... ................. ....._..___...._.. .. ._._...._..__............ ....._. within ..___.___..days, s,, N=ear. .i+St :d•1.. :st,:}-. r .i:rs,•,;+ri' :', Hr ;1.',4 t::';!7�1}:S:£rJ i}'lli7?a )+3 fr1.t31i..ru: ,,glgiG!.f-hlir t ,: ,;' �G, :r>Le71`?'.'Z'"}"':�%`fi?:^r✓r'i t> 'tr`� ss-3nt1.S`U., .5;j;}yal.S'��.i t..i�fl'<of 1 r. -,}: •u:..q.a•rr;ur>. ,.� >:i` _ii .71,. .+x.r tt.r.S7�,r'.Ft.:,:•'9a,.,.5r{' i S. �i;J.:r:a,a rr:- r,..;rr 'vir„Nl�ayir:.r?i a 44.14/.?:iI#,,?r,.s•ra._,I Stti rtl+„al,Tr,:.1 h., .i- ,J..i r ,--0r::> f ill k,..4 1il.#! i 1m.f „i... n- .� rt 1 i [[G:S ` }�?�°• t ,,,�, �S��l �( .iti •rI trrs:f �it! ,rrtt�- 7 }1 > I'ii'!£?tF,l,:h r r fl+ i tt„i!.it`,o;• 1-47 J Fttlr �1. !, i 'r t1 ti'k} h .:4, it�) .011w .,"51,;. rt a ;e fell 4. f � t. 22 ((,t§ 'lift, ,r,t_f�{.x */!a V:i t .1..: ,,! 1 <,.• f(,.r�y�1 !'s1-7r �. it:(.t. + i it !�£r red T+i3.5:,ii'33�A.,e "(;;fe .rr. r.l.ft lt�1. t! }':f � �f i,.fft u.t t�:, t f! ! t"; t .,�r.;;. 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'ft li+r .,tci••s.` :, , N - ly _ di:f%' ,:SC::• .'-?•.�1:. 11t, ..sr,c..afu}Y F}o1,-11.��".:9i£q., =h: :t:; rr H;sa.rra r. i :.l: •,:}t'.,t;.t%`t+l1ar. t !!r tl7r., -..t%-r . •.tt Tr,.£t:k.. 1..,rt i H:err,:� ,:it.e:r. '. .eUt•:eta:`3f1��-{j%71u:+r,.rr.;:l::•!a+• -to ' tr '!sf r F£.l r:r 1ftiiS t .f•.t! r t•.. .L .; r2/ Fi?i .. n ) ti. .._•:%l'A' F �fs.l"Sir 't::ititiitiV t•t:ti F , ,111,•f:- :t, .r•T•'ip.:45u11h i• i, 0.0014 r r r r+ M=� 5%Tl., r { ,Trt s a t ,+ h f 5'�J ,, fi .y'7;'�' � • _ j a^tt t ,a ?t tr rr ;eir;... 'n :7 1 :,r l ��T.�- r wr•:pur,ic. .••+= r'.3 S,r;7 :rt.t,'.+a•',•'ji1'•-.,A,..i i,;�y..t 7,ttt, - -•,ir. .t.: ..1. ORIGINAL MADE 1N L PHLEPUMM L. 1 a (�f'(,ij� e �x. ,t j% i � rlhrt� ,�h-� �t� >� -�/ �� �j ,}'y,t'}�9. � �,rM1\ryl S � t]?{in } f ,�nY, 'oJ ()�jf� �^ <F ►a Y2 l•r t rS. 44. .r.raj - ff Pr oosal Submitted To: Work To Se Performed At: l r n 1 Name 4/ . . Ai : - _Q2 D,,S, Street3.0 L. Y. '4r,0- . . `'L.. i« 1 / r c Cit �L :1�� City_.__.... _.._.__.._..._.__..._y• ..���!�.��__..__...__..___.w____._State. �' .•._.G)._. LphooC,.()-J__ ! 4_.. G Date� .._._�._.____._ _v_ _..._.._.� � offs/./_,.2"r�.`eZ rchitect___._-__,....._.......___......___.._....J (we hereby propose to furnish the materials and perform the labor necessary for the completion of ...„.4.:(..)-- etie.,&z_:...,...s,,-1-.........i..4.12/14,.e...,-e____,..,4_.-4.ed._, _ . _ wai.....Liki 44 fl-44/ .___ . .._. .___1t1/.c1'_� 6.4+01.4.-2. -tp- _ ___ �lI le ed -___ y- _, _ d h - 2 xl�r,�xz.�d' r r 1 AiI material is guaranteed to be as.specified, and the above,work to be performed in accordance with the drawings and spe 7ficatio submitte . taboo o k and c pl ed in a v bstantial wp,.$ nlike manner V the sum of . with payments to be made as ellows.._.. ±-.__ ..... .. ._. -'r.U.."�✓?-�` ._ Gir!�._,/_� .... , Any alteration or deviation from above specifications involving extra �y �G'r costs,will be executed only upon written orders,and will become an Respectfully submitted. ' extra charge over and"above the estimate.All agreements contingent upon strikes,accidents or delays beyond our controL Owner to carry fire,tornado and other necessary insurance upon above work. Work- per •.._.........._. ...._ men's Compensation end Public Liability insurance on above work to be taken out by Note-This proposal may be withdrawn by us if not accepted _....._.__._....:._:.,..:..___..,,......... .. ..,. _.. . within . days. ,. �,,. ;j"; ::,.. :.x:e n :4%: ..i•�•n:% .y:bi,,,•.Irr.;i•. ,;s'(t, rrrs^ - ,.,:: .,,, „i❑. ,r,i.:i.: au3= %r.e.Ei" 'Y=io.: '�i it. .lilt"1'; .} :.}7=� ",7. s#'!l,.,ai•�fe'r'.;;.:. •�'if''77 !15,flp of 7t.. la;;}.. lilt .,fi+f}3 i:[i•. *iili. ;G i r ig.RM 7pi .,"too T 1 1.'a 3_ ,1ri ,.'lir, 1S. .i . .3"•Li"t .iu}•;,i-1..•�a;t..e,:.i't�s'..ti'll••l'• i4S),'Skur1',}. :Sii'i kr`}�: ..,r':}l..,t{fT f.. }:.lF: tiii: r i:N' I�,l' lt, rrlr,^ vox••A>'.fHd::1"" s_l; '�7'l;'!i¢; < rJe:i' ,1.<.l.r#l#1..�, :Sfk:,it 1.Sere. ?sSj{S ,3',••t::' •r�'1� ri•l:!i 1� �! � .�!. ~�"�r;r.r, #` 3�,. �'#• .87 % !x.#{:1.y ,{i„,i;.. ::). .37t jt ..}«�,}.` :•,; Se• ..l �'il++ 3 x, �?�'.a'.'J+{�t .�.�7.. 3.f,cif ?;!;� 'fx�•'-. }.}�.1;:1''i 3•t:�#. ..t 17s. .i7e� :':i ;-r•, ij:.!•)}.i T.'i`irl ..hlt71;31;3•i. 134!# '" 'F ', ., .,�,.itl. t. 7 .:3ig ./S� lii ili�,, x r.x. r lFl:} ti : yip .,i. .._#;• �gg''• tfi,•i,"� 4':L, l*1..�� t,�r;.{f�,�}_{'fr. l �, �3 r },; r� �jk ,}�•tf• i r L'u`1,.,,..7:ti-f { �rFiJ• '{,:g l y•:t ;..`p-i.:s e.5i.il�• �Sl: ,J,. �7:lt;i i. -;:� t o14 % f ••• . , i tilt sA'^'t ,i S.. o i .,S: t�4e :rl:^ i } t�! 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Atli!ti er a it iP r p..1:1, s r�'...,vr nf. r f,4:;,ra ..!J ..,:}12 iL`,Y <,�4ri .�'� .'xdix 1 ,1�.4:e;.4[i :..M :j`+#tiK?i{:?.E 'sl'!U#>.i: Bn:i;"3{.2. 1'fi. 1.,.. ithr.i.,.l'rr •f,r:.�,at� i>: 3.;._.• ' .1, ,1. }{,, l v..r.ari U w r NdV-14-2(i3 02:04P FROM1 70:1630844,72e55 —Atif f. 7.t , Stki 443447.111 tiWititv IRV TP1 "#.711.1.,;04." INC );,, a • ekoY...ataa; _ _•_._ _ R Iitrang *wait/art frt atiVvice Assoc. far Individual Development Date 11-14-03 309 W. New Indian Trail Ct. Re; 974 Hillcrest, Elgin Aurora H. 60506 Page 1 of 2 Mike MIlle,r See attachment A PROPOSAL Furnace & AC System Replacements We are pleased to submit our proposal to furnish labor, material, and equipment for HVAC systems replacements for the above mentioned property. • SCOPE OF WORK • - inste two (2)complete new Goodman heating and air-conditioning systems. The tower unit will be a 90k btu 90% furnace with a 2 IS ton i aSEER AC with cased coil. The upper unit will be a 70K btu 90%furnace with a 2 ton 13sser AC and cased coil. AMOUNT $8,946%00 • Any additional parts,components or piping found to be defective will be replaced on a `-• time and material basis at a rate of$112,00 an hour arid charged as extra work. * Payment terms to be:balance due with project completion. 6 Skirmcnt I'vfat.-.nanical Contractors Standard Terms and Conditions are to be included as part of this agreement.See attachment A. * Acceptance:The above prices,scope of work,terms and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Signature _ , Date of acceptance Joni ,IcniMetbanical Contractors, Inc. msr4grieR.7: awe. fr,,,LEF0I5. 60 MU PNCitiEis 1t47) tgO-Bittlge rpar.% 47VS2.-52S4. ' t'OWeE4-3^ i3^ 0`:4UP FROM: TO:1E 8=442@fey fe, TERMS AND CONDITIONS GENERAL TERMS AND CONDiTmONS: The following to efts end conditions apply to all negotlotions, quot_tions, orders,axeptance sales and deliveries which shall be deemed to have m aged herein. No terms and conditions.or other understanding,oral or written,in any way purporting to vary or add to these terms and conditions,whether contained in buyer's forms or elsewhere, shall be binding on Skirmcnt Mechanical Contractors, lac. A purchase order will be considered by Skirmont Mechonie-al Contractors,lna to be art acceptance of its tents es contained herein. Buyer may accept this offer only on the terms set furLh herein By acceptance of performance by Skirnw,t Mechanical Contractors, Inc.buyer agrees to the following terms,whether or not buyer has signed the front thereof, QUOTATIONS: Written quotations automatically expire thirty(30)days from the date of the quotation and art subject to termination by notice from Skirmcnt Mechanical Contractors. Inc. within that period. Skirmont Mechanical Contractors,Inc.;hall have no liability with respect to any oral quotations unless confirmed in writing. • INSURANCE: This quotation includen coverage for workers compensation, public liability, umbrella, and auto insurance. Any additional insurance requirements will increase the price accordingly. PERMITS/LICENSES/BONDS: This quotation does not include the cast of permit(s),license(s) or bonding. If these are requested additional amounts will be due to Skirmcnt Mechanical Contractors, Inc. to cover costs associated with providing same. • OVERTIME: Quotations)does not include the cost of overtime iabgr unless so stated in-proposal. All labor is to be performed during normal business hours 7:00 AIVI to 3:30 PM Monday that Friday(excluding holidays). Any request for labor to be performed outside of normal business hours will be billed as an additional labor charge at appropriate overtime rates. • SPECIAL HANDLING: Wort.is based on the assumption that no hazardous products or conditions exist. If special handling to comply with governmental regulations (i.e.)employee protection and/or testing,etc.becomes necessary the CUSTOMER agrees to pay the additional costs associated with such compliance. UTILITIES: Unless otherwise specified the CUSTOMER will provide, fret of' charge, to Skirmant Mechanical"— Contractors, Inc, heat, 110/220V single phase power for lights and 220/440V three phase power for equipment and potable water within 100 feet of the work area. STORAGE SPACE: The CUSTOMER will provide adegecte secured storage and parking adjacent to the work site. • Any additional.cost will be billed accordingly. • TECHNICAL ADVICE: Technical advice is furnished as an accommodation to the CUSTOMER. Skirmont Meehanical Contractors,Inc.assumes no liability and therefore CUSTOMER.accepts such advice at CUSTOMER'S sole risk. WARRANTY: Skinnont Mechanical Contractors, Inc. Warranties that its work has been performed ins workmanlike manner and that the completed work will be free from defects in workmanship for a period of six(6)months following installation. This warranty does not include coverage for the nagligence of others,including the CUSTOMER,and is • subject to a-right of inspection by Skirmont Mechanical Contractos,Ins. prior to honoring Day claim mode hereunder, The liability of Skirmoat Mechanical Contractors,Inc.for all warranties,express or implied,shall not exceed the gross contract price.Further Skirmont Mechanical Connectors,Inc.shall not be liable For CUS'CQMER's misuse and wilt not be liable for any consequential or special damages associated with the use or non-operation of the subject equipment, It is understood that a defect in any part of materials)and/or workmanship ttrrnisttad by Skirmcnt Mechanical Contractors, lac. shall not constitute a defect in the whole. Skirmont Mechanical Contractors, Inc. warranty does not include the product itself, but only the installation of the product. The CUSTOMER receives only the mai7t:facturer's limited warranties on the product which may very according to the terms given by each manufacturer. Partial repair work does nut carry a warranty. • PAYMENT TERMS: The terms of payment set forth shall govern.•, All invoices are due upon presentation. If the CUSTOMER does not pay said invoice within thirty days,the CUSTOMER agrees to pay interest at a rate of 1-1:2%a month(18%per annum). If collection of the CUS T OMER's unpaid invoice(s)be Skirmont Mechanical Contractors,In:. or its agent becomes recestrary, the CUSTOMER agrees to pay the cost of collection and any reasonable attorney fees associated with the collection of the unpaid debt. • T ri State Carpet & Decorating, Inc. Abbey Design Center . 1525 Fleetwood Drive Elgin, Illinois 60123 (847) 695 2211 • Fax (84 7) 695-2275 I December 2,2008 Proposal To: Assoelation for individual Development 309 West New Indian Trail Court. Aurora,IL. 60506 Attn: Mike Miller Re: Carpet,pad and installation for 974 Hill Crest,Elgin, IL Carpet style;Smarts rand SPA;4 or SP384,padding to be bonded z"6 b, Tri-State Carpet will take-up old carpet/pad and will haul away. Tri-State Carpet will also reintr,re furniture. • Carps t,pad and installation Cosy g, $24.O0sy = $1.,440.00 Carpet take-up.&haul away - _ $120.00 Extra labor on upholstered Nil wrapped stairs = $130.00 • Furniture moving —• $50.00 Total = $1,740.00 if you have further questions regarding this proposal, please contact my office. Best Regards, ACCE?TANCE OP PROPOSAL DATE Ron lienzschawel Presiclent • II EXHIBIT B ASSURANCES The SUB-RECIPIENT hereby warrants and represents that it will comply with the regulations, policies, guidelines and requirements with respect to the acceptance and use of CDBG-R funds in accordance with the ACT and the City of Elgin policies. Also, the SUB-RECIPIENT certifies with respect to the grant that: 1. It possesses legal authority to make a grant submission to the CITY and to execute a community development and housing program; 2. Its governing body has duly adopted or passed as an official act, a resolution, motion or similar action authorizing the person identified as the official representative of the SUB-RECIPIENT to execute the Agreement, all understandings and assurances contained herein, and directing the authorization of the person identified as the official representative of the SUB-RECIPIENT to act in connection with the execution of the Agreement and to provide such additional information as may be required. 3. Prior to submission of its application to the CITY,the SUB-RECIPIENT has: (A) Met the citizen participation requirements of 570.301(b)and has provided citizens with: (1) The estimate of the amount of CDBG-R funds proposed to be used for activities that will benefit persons of low and moderate income; and (2) Its plan for minimizing displacement of persons as a result of activities assisted with CDBG-R funds and to assist persons actually displaced as a result of such activities; (B) Prepared its application in accordance with the policies of the City of Elgin and made the application available to the public; 4. The grant will be conducted and administered in compliance with: (A) Title VI of the Civil Rights Act of 1964 (Pub. L. 88-352 42 U.S.C. Sec 2000d et seq.) and implementing regulations issued at 24 CFR Part I; (B) Title VIII of the Civil Rights Act of 1968 (Pub. L. 90-208), as amended; and that the SUB-GRANTEE will administer all programs and activities relafed to housing and community development in a manner to affirmatively further fair housing; (C) Section 109 of the Housing and Community Development Act of 1974, as amended; and the regulations issued pursuant hereto; (D) Section 3 of the Housing and Urban Development Act of 1968,as amended; (E) Executive Order 11246-Equal Opportunity, as amended by Executive Orders 11375 and 12086,and implementing regulations issued at 41 CFR Chapter 60; 15 • • (F) Executive Order 11063-Equal Opportunity in Housing, as amended by Executive Order 12259,and implementing regulations at 24 CFR Part 107; (G) Section 504 of the Rehabilitation Act of 1973 (Pub. L. 93-112), as amended, and implementing regulations when published in effect; (H) The Age Discrimination Act of 1975 (Pub. L. 94-135), as amended, and implementing regulations when published for effect; (I) The relocation requirements of Title II and the acquisition requirements of Title III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and the implementing regulations at 24 CFR Part 42, as required under 24 CFR 570.606; (J) The labor standards requirements as set forth in 24 CFR Part 570, Subpart K and HUD regulations issues to implement such requirements; (K) Executive Order 11988 relating to the evaluation of flood hazards and Executive Order 11738 relating to the prevention,control and abatement of water pollution; (L) The flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (Pub. L. 93-234); (M) The Fair Housing Act(42 U.S.C. 3601-20); 5. Its notification, inspection, testing and abatement procedures concerning lead-based paint will comply with 570.608; and 6. When a grant is in excess of$100,000 it will comply with all applicable standards, orders, or requirements issued under Section 308 of the Clean Air Act (42 U.S.C. 1857(h), Section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulation(40 CFR Part 15), which prohibit the use under nonexempt Federal contracts, grants or loans, of facilities included on the EPA list of Violating Facilities. The provision shall require reporting of violations to the County, HUD, and to the AESOP Assistant Administrator for Enforcement(EN-329). 7. It has developed its application so as to give maximum feasible priority to activities which benefit low and moderate income families or aid in the prevention or elimination of slums or blight; `(the application may also include activities which the SUB-RECIPIENT certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available); 8. It is following the current City of Elgin Consolidated Plan which has been approved by HUD pursuant to 570.306; and 9. It will not attempt to recover any capital costs of public improvements assisted in whole or in part with funds provided under Section 106 of the ACT or with amount resulting from a 16 guarantee under Section 108 of the ACT by assessing any amount against properties owned and occupied by persons of low and moderate income,including any fee charged or assessment made as a condition of obtaining access to such public improvements,unless: (1) funds received under Section 106 of the ACT are used to pay the proportion of such fee or assessment that relates to the capital costs of such public improvements that are financed from revenue sources other than under Title I of the ACT; or(2) for purposes of assessing any amount against properties owned and occupied by low and moderate income persons, the SUB-RECIPIENT certifies that it lacks sufficient funds received under Section 106 of the ACT to comply with the requirements of subparagraph(1)above. 10. The SUB-RECIPIENT certifies that it will provide a drug-free workplace by: (A) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the SUB- RECIPIENT's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (B) Establishing a drug-free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The SUB-RECIPIENT's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace. (C) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph(A); (D) Notifying the employee in the statement required by paragraph(A)that, as a condition of employment under the grant,the employee will: (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; (E) Notifying the City of Elgin's Planning and Neighborhood Services Department within ten (10) days after receiving notice under subparagraph (D)(2) from an employee or otherwise receiving actual notice of such conviction; (F) Taking one of the following actions, within 30 days of receiving notice under subparagraph(D)(2),with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement,or other appropriate agency; 17 • (G) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs(A),(B), (C),(D), (E)and(F). 11. It has adopted and is enforcing a policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations. 12. In regards to lobbying,the SUB-RECIPIENT certifies: (A) No Federal appropriated funds have been paid or will be paid, by or on behalf of the SUB-RECIPIENT, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension,continuation,renewal,amendment, or modification of any Federal contract,grant, loan,or cooperative agreement. (B) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency,a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (C) The SUB-RECIPIENT shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all SUB- RECIPIENTS shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for each such failure. 0 18 EXHIBIT C EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION Community Development Block Grant Program City of Elgin The undersigned understands and agrees that it is a SUB-RECIPIENT of the Community Development Block Grant Program of the City of Elgin. The undersigned also agrees there shall be no discrimination against any employee who is employed in carrying out work from the assistance received from the City of Elgin and the Department of Housing and Urban Development, or against any applicant for such employment, because of race, color, religion, sex, age or national origin, including but not limited to employment, upgrading, demotion or transfer; recruitment or recruitment advertising; lay off or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The SUB-RECIPIENT further agrees to the following: (1) It will incorporate or cause to be incorporated into any grant contract, loan, grant insurance or guarantee involving Federally assisted construction work, or modification thereof, which is paid for in whole or in part with funds obtained from the Community Development Block Grant Recovery Program, the language contained in HUD Equal Employment Opportunity Regulations at 42 CFR 130.15(b), in Executive Order 11246, as amended by Executive Orders 11375 and 12006,and implementing regulations issued in 41 CFR Chapter 60. (2) It will be bound by said equal opportunity clause with respect to its own employment practices when it participates in any Community Development Block Grant Program construction. (3) It will assist and cooperate actively with the City of Elgin,the Department of Housing and Urban Development and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules,regulations and relevant orders of the Secretary of Labor. (4) It will furnish the City of Elgin, the Department of Housing and Urban Development and the Secretary of Labor such information as they may require for the supervision of such compliance, and will otherwise assist the City of Elgin and the Department of Housing and Urban Development in the discharge of primary responsibility for securing compliance. (5) It will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from or who has not demonstrated eligibility for government contracts and Federally assisted construction contracts pursuant to the Executive Order. (6) It will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the Secretary of Labor, the City of Elgin or the Department of Housing and Urban Development. (7) In the event that SUB-RECIPIENT fails or refuses to comply with the undertaking, the City of Elgin, or the Department of Housing and Urban Development may take any or all of the 19 following actions: cancel, terminate or suspend, in whole or in part, this grant, refrain from extending any further assistance to the SUB-RECIPIENT until satisfactory assurance of future compliance has been received; and refer the case to the Department of Housing and Urban Development for appropriate legal proceedings. SUB-RECIPIENT: Association for Individual Development 1135 Bowes Road,Elgin,Illinois 60123 BY: -14itf-/ Lynn 0' hea,President DATE: /Z t-e/a ATTEST: ✓/` . r 20 4.4 OF E<c City of Elgin Memorandum ; ;: `41i►� 1' g-Ir[UCl�'' Date: February 15, 2010 To: Denise Momodu, Associate Planner From: Jennifer Quinton, Deputy City Clerk Subject: Resolution No. 10-39, Adopted at the February 10, 2010 Council Meeting Enclosed you will find the agreement listed below. Please retain a copy for your records. If you have any questions please feel free to contact our office 847-931-5660 and we will do our best to assist you. Thank you. • Community Development Block Grant Recovery Grant Sub-Recipient Agreement with the Association for Individual Development • J City• Agenda Item No. 14 City of Elgin ,6:71v11e 04,,TE D FED January 21, 2010 L TO: Mayor and Members of the City Council FROM: Sean R. Stegall, City Manager ,(,/si A. (-Qg vt'f>>ff°N<t Denise Momodu, Associate Planner SUBJECT: Community Development Block Grant Recovery Grant(CDBG-R) Sub-Recipient Agreement for the Association for Individual Development PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information regarding the Sub-Recipient Agreement with the Association for Individual Development. RECOMMENDATION It is recommended that the City Council approve the Sub-Recipient Agreement with the Association for Individual Development for the Group Homes Renovation Project in the amount of$39,243. BACKGROUND The Association for Individual Development (AID) is a community-based not-for-profit organization serving more than 2,300 individuals of all ages who have developmental, physical or mental disabilities. AID provides educational, vocational and residential programs, as well as evaluation, behavioral health support, pediatric therapy services, crisis services, community education and advocacy activities. AID's mission is to enrich the lives of individuals with diverse disabilities by promoting individual achievement and inclusion in the community. AID's principal place of business is 1135 Bowes Road in Elgin. The City of Elgin was awarded an additional $226,997 to the 2008 Community Development Block Grant (CDBG) through the American Recovery and Reinvestment Act of 2009 and referred to as the Community Development Block Grant Recovery Grant (CDBG-R). The CDBG-R funding for AID was approved by the City Council in May 2009, and incorporated in the amendment to the 2008 CDBG Annual Action Plan. The amended plan was submitted to the Department of Housing and Urban Development(HUD) and approved in August 2009. AID was allocated a total of$39,243 in CDBG-R funds. CDBG-R funds will be used for the Elgin Area Services group homes renovations project. This will provide more safe and energy r ` t Community Development Block Grant Recovery Grant Sub-Recipient Agreement for AID January 21, 2010 Page 2 efficient homes for the clients in the two group homes, located at 1482 Maple Lane and 974 Hillcrest Road in Elgin. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. 04C., FINANCIAL IMPACT The allocation of CDBG-R funds to complete the AID Group Homes Renovation Project will total $39,243. Sufficient funds are budgeted ($39,243) and available ($39,243) in the CDBG Fund, account number 230-000-791.93-36 "Major Repairs- Buildings", project number 154568 "Elgin Area Services Group Homes Renovation Project"to enter into this agreement. L tivi041 GAL IMPACT None. ALTERNATIVES 1. The City Council may choose to approve the Sub-Recipient Agreement with the Association for Individual Development in the amount of$39,243. 2. The City Council may choose not to proceed with the Sub-Recipient Agreement with the Association for Individual Development at this time. Respectfully submitted for Council consideration. DMM Attachment