HomeMy WebLinkAbout10-201 (2) Resolution No. 10-201
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT REGARDING PUBLIC
IMPROVEMENTS IN BOWES CREEK COUNTRY CLUB SUBDIVISION
(Bowes Creek Boulevard Improvements, Bridge Improvements and Phase I)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Ed Schock, Mayor,and Diane Robertson,City Clerk,be and are hereby authorized and directed to
execute an agreement on behalf of the City of Elgin regarding public improvements in the Bowes
Creek Country Club Subdivision(Bowes Creek Boulevard Improvements,Bridge Improvements and
Phase I), a copy of which is attached hereto and made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: October 27, 2010
Adopted: October 27, 2010
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
Exhibit 2 attached hereto (hereinafter collectively referred to as the "Bowes Creek Boulevard
Improvements North of the Bridge and the Bridge Improvements"). For the purposes of
clarification, the Bowes Creek Boulevard Improvements North of the Bridge include the right-of
way, storm sewer, water main, pavements and curb and gutter, beginning at the southerly right-of-
way line of Bowes Road to and including the north side of the Bridge Improvements..
2. Prior to the City's acceptance of the Bowes Creek Boulevard Improvements North of
the Bridge and the Bridge Improvements, the Developer shall post with the City a bond for the cost
of milling the final surface course and resurfacing the final surface course on the Bridge
($47,780.50), and for the cost of removing graffiti off of the Bridge headwall ($7,000.00), such
bond being in the amount of$55,000.00. Developer shall at its cost within one (1) year of the date
of this Agreement (weather permitting) resurface the final surface course on the Bridge by milling
off the existing final surface course and constructing a new final surface course thereon and
removing the graffiti from the headwall. Upon completion of such resurfacing of the Bridge and the
graffiti removal, the City shall release the bond referred to in this paragraph.
3. Upon said acceptance of the Bowes Creek Boulevard Improvements North of the
Bridge and the Bridge Improvements subject to the provisions of Section 2 above, the City shall
release the Bonds previously posted by the Developer to secure satisfactory completion of such
Bowes Creek Boulevard Improvements North of the Bridge and the Bridge Improvements. The
security to be released identified by the improvements secured, the document number, and the
amount are as follows: for the RR Bridge, Doc#39BSBDT0472 in the amount of$182,553.50; and
for Bowes Road improvements, Doc#39BSBDT0487 in the amount of$34,790.46.
4. Subject to the terms of this Agreement, within sixty (60) days of Developer having
completed installation of the final surface course on the streets within Phase I of the Subject
Property, Developer having completed and corrected all outstanding punch list items for such Phase
I Public Improvements (hereinafter defined) to the satisfaction of the City's Engineer and Developer
having posted the Bonds with the City referred to in Section 7 hereof, the City shall by appropriate
Resolution of the City Council accept the public streets, street lighting, street signage, storm sewers,
watermain, and sanitary sewers, and related appurtenances in Phase I of the Subject Property
(hereinafter collectively referred to as the "Phase I Public Improvements"). Notwithstanding the
foregoing, or anything else to the contrary in this Agreement, the City's acceptance of such Phase I
Public Improvements shall not include acceptance of park sites, sidewalks or required parkway
improvements, including trees, mulch, black dirt and sod. For the purposes of clarification, it is also
understood and agreed that the detention facilities and bike paths within Phase I of the Subject
Property are private improvements and shall not be accepted by the City.
5. Upon said acceptance of the Phase I Public Improvements but subject to the
provisions of Section 7 below, the City shall release the securities previously posted by Developer
to secure satisfactory completion of such Phase I Public Improvements on the Subject Property.
The security to be released identified by the improvements secured, the document number and the
amount are as follows: for Phase I — Site Improvements, Doc #39BSBBS8187 in the amount of
$2,847,496.10; and for Phase I — Mass Grading and Soil Erosion, Doc #6349437 in the amount of
$459,012.55.
6. Despite said acceptance of the Phase I Public Improvements, and as an express
condition thereof, Developer shall have the following obligations:
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a. Developer shall be responsible to repair any damage caused to the Phase I
Public Improvements in the Subject Property, caused by any and all persons involved in, or
resulting from, construction of dwelling units on any of the lots in Phase I of the Subject
Property (hereinafter "Construction Damage") up to and including such time as not less than
75% of the dwellings (221 dwellings) within Phase I have been issued temporary or
permanent occupancy permits. The repair of any Construction Damage shall be limited to the
areas reasonably requiring such repair as determined by the City's Engineer and shall be
performed in a manner consistent with, and so as to blend into the original, non-damaged
Phase I Public Improvements as determined by the City's Engineer. Notwithstanding the
foregoing, Construction Damage caused by City vehicles or individuals not involved with the
construction of dwelling units within Phase I of the Public Improvements the Subject Property
shall not be considered to be Construction Damage and shall not be the responsibility of
Developer to repair. There shall exist a rebuttable presumption that any damage to the Phase I
Public Improvements shall be considered to be Construction Damage and shall be the
responsibility of Developer to repair at its cost. In the event Developer wishes to contend that
certain damage to the Phase I Public Improvements is not Construction Damage and not the
responsibility of Developer to repair, Developer shall submit documentation of same to the
City Engineer for the City Engineer's consideration. The determination of whether any
damage to the Phase I Public Improvements constitutes Construction Damage shall be made
by the City Engineer which determination shall be binding. At such time 75%of the dwellings
(221 dwellings) to be constructed within Phase I have been issued temporary or permanent
occupancy permits, Developer shall provide the City's Engineer written notice thereof. The
City shall then cause the Public Improvements within Phase I to be inspected, and the City
shall create a punch list of Construction Damage to the Public Improvements to be repaired by
Developer at its cost. Developer shall repair any Construction Damage identified in such
punch list by the City as soon as is reasonably practical.
b. If Developer, after written notice and the lapse of sixty(60) days to cure, fails
to make such repairs to the Phase I Public Improvements suffering Construction Damage to
the satisfaction of the City's Engineer and to pay the repair costs associated therewith, then the
City shall have the right to perform such repairs and to recover the cost thereof from
Developer. Additionally, if Developer fails to make such repairs to the Phase I Public
Improvements suffering Construction Damage to the satisfaction of the City's Engineer and to
pay the costs associated therewith, the City shall have the right to withhold further permits or
other approvals for the Subject Property including, but not limited to, building permits and/or
occupancy permits until such time as Developer makes the repairs to the Phase I Public
Improvements. Such remedies shall be in addition to any and all remedies the City may have
with respect to enforcing and/or collecting on the Bonds referenced in Section 7 hereof.
c. Developer shall also be responsible for the installation of the planting and
live growth of parkway trees, together with appropriate mulch, black dirt and sod(collectively
the "Parkway Improvements") in Phase I of the Subject Property as required by the terms and
provisions of the City Code and/or the Annexation Agreement pertaining to the Bowes Creek
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Country Club Subdivision as originally enacted and thereafter amended, or shall cause the
installation of the Parkway Improvements to be completed by others. The installation of the
Parkway Improvements shall also be in conformance with the approved final engineering
plans for the Subject Property. The installation of Parkway Improvements shall be completed
in conjunction with the development of the lot adjacent to the specific Parkway
Improvements.
d. Developer shall also be responsible for the installation of the required
sidewalk on each individual lot and in other areas in Phase I of the Subject Property as
required by the approved final engineering plans for Phase I of the Subject Property or shall
cause the installation of the sidewalk to be completed by others. The installation of sidewalks
shall be in conformance with the approved final engineering plans for Phase I of the Subject
Property. Notwithstanding the foregoing, or anything else to the contrary in this agreement,
upon the occurrence of 90% or more of the dwellings (265 dwellings) within Phase I of the
Subject Property having been issued temporary or permanent occupancy permits, unless
otherwise agreed to by the City, Developer shall complete the installation of all required
sidewalks in such Phase I of the Subject Property. Additionally, and notwithstanding the
foregoing, or anything else to the contrary in this agreement, upon the occurrence of the 10th
anniversary of this agreement and in the event any required sidewalks have not yet been
installed in the Phase I of the Subject Property, unless otherwise agreed to by the City,
Developer shall complete the installation of all required sidewalks in Phase I of the Subject
Property.
7. Developer shall, prior to the expiration or release of its current outstanding bonds for
the Phase I Public Improvements and prior to the City's acceptance of the Phase I Public
Improvements, post with the City bonds to secure the performance of its obligations under this
Agreement, the following bonds: A maintenance bond in the amount of Four Hundred Ten
Thousand Seven Hundred Eighty Two and No/100 Dollars ($410,782.00) ($329,431.00
representing an amount equal to ten percent (10%) of the original estimate for the Phase I
underground improvements and $81,351.00 for soil erosion control). A performance bond in the
amount of One Hundred Sixty Thousand Eight Hundred Sixty-Four Dollars ($160,864.00) which
represents ten percent (10%) of the original estimate for street pavement, curbs, gutters, street lights
and signage improvements. A bond in the amount of Four Hundred Thousand Seven Hundred Fifty
Dollars ($400,750.00) which represents the Engineer's estimate for the remaining Phase I sidewalk
and Parkway Improvements. The portion of maintenance bond with respect to the Phase I
underground improvements ($329,431.00) shall remain in place for a one (1)-year maintenance
period. The portion of the maintenance bond with respect to the Phase I soil erosion control
($81,351.00) shall remain in place until the subdivision is fully developed. The bond for the Phase I
surface improvements shall remain in place until such time as not less than seventy-five percent
(75%)of the dwellings(221 dwellings)to be constructed within Phase I have been issued temporary
or permanent occupancy permits. The bond for the Phase I sidewalk and Parkway Improvements
shall remain in effect until such Phase I sidewalk and Parkway Improvements have been completed
and have been accepted by the City. In the alternative, the currently outstanding bonds for the Phase
I Public Improvements to be constructed in the Subject Property may be modified in their terms and
reduced as to amount for said purposes. Pursuant to City ordinance, Developer may request, and
the City shall grant,periodic reductions in the bond amounts as improvements are completed.
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8. Miscellaneous Provisions:
a. This Agreement shall not be modified, altered or amended without a further
written document signed by each of the parties hereto.
b. This Agreement shall inure to the benefit of and be binding upon the
successors and assigns of each party hereto.
c. Venue of any action for enforcement of, or arising out of any breach of, the
terms and provisions of this Agreement shall lie in the Circuit Court of Kane County, Illinois.
d. Each person signing and delivering this document covenants and warrants
that he/she has been duly authorized to do so for and on behalf of the party for whom he/she
has taken such action.
e. All notices and other communications hereunder shall be in writing and shall
be deemed given if personally delivered or mailed by registered or certified mail (return
receipt requested) or by courier delivery to the parties at the following addresses (or such
other addresses for party as shall be specified by like notice) and shall be deemed received on
the date on which so hand-delivered or the second business day following the date on which
so mailed or sent by courier:
TO THE CITY: City of Elgin
150 Dexter Court
Elgin, Illinois 60120
Attention: City Manager
WITH A COPY TO: City of Elgin
150 Dexter Court
Elgin, Illinois 60120
Attention: Corporation Counsel
TO DEVELOPER: Toll IL, L.P.
250 Gibraltar Road
Horsham, PA 19044
Attn: Rob Parahus,Regional President and
John McDonald General Counsel/Senior Vice President
Telephone: (215) 938-8000
Facsimile: (215) 938-8255; and
Toll IL, L.P.
1035 E. Woodfield Road
Schaumburg, IL 60173
Attn: Keith Anderson, Group President
Telephone: (847) 590-5100
Facsimile: (847) 590-5640
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•
IN WITNESS WHEREOF, the parties hereto have entered into and executed this
agreement as of the date and year first written above.
CITY OF ELGIN TOLL IL, LP
By: _ air,,,jeeinrelt4.____ By: I1�, d w�
Ed Shock Its Authorized Agent
Mayor
Att
est:
City Clerk
t':\legal dept\agreement\acceptance agr-public improvements-bowes creek cc-clean-10-4-10.doc
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EXHIBIT 1
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idoc:GUDMUNDSON r.-- .t. ::,;',L7".`-':.,-,.. tatt,- __ BOWES CREEK COUNTRY CLUB PHASE I FINAL PLAT OF DA 11 D1141111. a i
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M,1PrWeM11729 BONES CREEK COMMON PHASE I15uvDRpOUMi y 0edraliomEXHIRIT 2.0*1.B22/2010 11:17:40AAL AEpye PDF
l
AGREEMENT
REGARDING CERTAIN PUBLIC IMPROVEMENTS
IN BOWES CREEK COUNTRY CLUB SUBDIVISION
(Bowes Creek Boulevard Improvements, the Bridge Improvements and Phase I)
THIS AGREEMENT made this 27thday of October 2010, by and between Toll IL LP, an
Illinois limited partnership ("Developer"), and City of Elgin, an Illinois municipal corporation (the
"City").
WHEREAS, Developer is the developer of the Bowes Creek Country Club Subdivision in
the City of Elgin, Illinois.(`Subject Property") and continues to develop residential lots within the
Subject Property; and
WHEREAS, Developer has commenced certain development activities in relation to the
Subject Property; and
WHEREAS, Developer has substantially completed the Bowes Creek Boulevard public
improvements north of the bridge and the bridge improvements and wishes to have the City accept
these public improvements; and
WHEREAS, Phase I of the subdivision of the Subject Property is depicted on the Phase I
Subdivision Plat attached hereto as Exhibit 1 (hereinafter referred to as "Phase I of the Subject
Property"); and
WHEREAS, Developer has substantially completed all the public improvements within
Phase I of the Subject Property and has requested that the City accept certain public improvements
within Phase I of the Subject Property; and
WHEREAS, the parties have identified other matters in issue between them in regard to the
Subject Property; and
WHEREAS, the City has certain concerns about accepting the streets in an area where so
few dwelling units have actually been constructed, and where the Developer will have the
obligation of constructing sidewalk and of planting parkway trees; and
WHEREAS, the parties have discussed the concerns of the City, and the matters in issue
between them, and have come to certain understandings regarding same, and desire to reduce said
understandings to writing to memorialize their agreement regarding them.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS
CONTAINED HEREIN, AND OTHER GOOD AND VALUABLE CONSIDERATION, RECEIPT
OF WHICH IS HEREBY ACKNOWLEDGED, THE PARTIES AGREE AS FOLLOWS:
1. Subject to the terms of this Agreement, within thirty (30) days of the entry into this
Agreement and Developer having posted with the City the bond referred to in Section 2 hereof, the
City shall by appropriate Resolution of the City Council accept the Bowes Creek Boulevard public
improvements north of the bridge and the bridge improvements as further identified and depicted on
I .
111.
I II
.- EPORT TO MAYOR & MEMBERS OF CITY COUNCIL_
E LG I N
, THE CITY IN THE SUBURBS'
MEETING DATE: October 13
, 2010
INITIATIVE I: Agreement with Toll IL LP Regarding the Acc
eptance of Certain Public
Improvements in the Bowes Creek Country Club Subdivision
COMMUNITY GOAL
• Quality Housing
OBJECTIVE
• Acceptance of certain public improvements in the Bowes Creek Country Club
Subdivision
PURPOSE
• Enter into an agreement with developer Toll IL LP regarding the acceptance of
certain public improvements in the Bowes Creek Country Club Subdivision
RECOMMENDATION
i
• Approve agreement with Toll IL LP at for$57,000 of estimated 5-year
maintenance costs
BACKGROUND
Toll IL LP, also known as Toll Brothers ("Developer"), is the developer of the Bowes Creek
Country Club Subdivision. Developer has completed certain public improvements for the entry
way into the development known as Bowes Creek Boulevard, including the bridge over the
railroad line. Developer has also completed certain public improvements in Phase I. Given the
current and anticipated conditions in the housing market, Developer is requesting an
agreement with the city whereby the city would accept the public improvements in Phase I
despite the typical policy of not accepting public streets for maintenance until such time as 70%
of the developable lots in the subdivision have been developed.
OPERATIONAL ANALYSIS
City staff has negotiated a proposed agreement with the Developer which may be summarized
as follows:
1. Within 30 days of the entry into the agreement and Developer having posted with the
city the bond as specified in the agreement, the city would accept the Bowes Creek
Boulevard public improvements north of the bridge and the bridge improvements
depicted in Attachment A (the "Bowes Creek Boulevard Improvements North of the
Bridge and the Bridge Improvements). These improvements have been completed and
are ready for acceptance. The bond to be posted by the Developer with the city required
in Section 2 of the agreement would include the costs of milling the final surface course
and resurfacing the final surface course on the bridge, and for the costs of removing
graffiti off the bridge. Developer, at its cost, will within one year of the date of the
agreement resurface the final surface course on the bridge by milling off the existing
final surface course and constructing a new final surface course thereon and remove the
graffiti from the headwall on the bridge.
2. Within 60 days of Developer having completed installation of the final surface course on
the streets within Phase I of the development, Developer having completed and
corrected all outstanding punch list items for the Phase I public improvements to the
satisfaction of the city engineer, and Developer having posted the letters of credit
specified in Section 7 of the agreement, the city would accept the public improvements
within Phase I but not including the sidewalks or the required parkway improvements.
3. Despite the acceptance of the public improvements in Phase I by the city, the
Developer, at its expense, will be responsible to repair, to the satisfaction of the city's
engineer, any damage to the public improvements resulting from construction on any of
the lots in Phase I of the development until such time as 75% or more of the dwellings
to be constructed within Phase I have been issued temporary or permanent occupancy
permits. There will exist a rebuttable presumption that any damage to the public
improvements in Phase I shall be considered to be damage which is the responsibility of
the Developer to repair. If the Developer fails to make repairs to the public
improvements to the satisfaction of the city engineer, the city will have the right to
perform such repairs and to recover the costs thereof from the Developer. The city will
also have the right to withhold further permits or approvals for the development,
including, but not limited to, building permits and/or occupancy permits until such time
as the Developer makes the repairs to the public improvements. Such remedies by the
city will be in addition to any and all remedies the city may have with respect to
enforcing or collecting on the bonds referenced in Section 7 of the agreement. At such
time 75% of the dwellings to be constructed in Phase I of the subdivision have been
issued temporary or permanent occupancy permits, the Developer shall provide the city
engineer written notice thereof. The city shall then cause the public improvements
within the applicable unit of the subdivision to be inspected, and the city shall create a
punch list of construction damage to the public improvements to be repaired by the
J�►
street) and the appurtenances to such facilities. There are no direct immediate costs associated
with acceptance of the Bowes Creek Boulevard Improvements North of the Bridge and the
Bridge Improvements; however, maintenance and operating costs for the bridge, storm sewer,
pavement and appurtenances thereto will increase over time and will be included as part of the
annual budgeting process. Estimated 5-year maintenance costs for these improvements are
$57,000.
Acceptance of the Phase I public improvements will be the subject of future city council action
following the installation of the final surface course on the streets within Phase I and Developer
having completed and corrected all outstanding punch list items for the Phase I public
improvements.
BUDGET IMPACT
FUND(S) ACCOUNT(S) PROJECT#(S) AMOUNT AMOUNT
BUDGETED AVAILABLE
None N/A N/A N/A N/A
LEGAL IMPACT
None.
ALTERNATIVE COUR
SES OF ACTIO
N
The city council may choose to reject the proposed agreement 1 p p regarding the Bowes Creek
g g
Boulevard Improvements North of the Bridge and the Bridge Improvements and Phase I
improvements.
NEXT STEPS
1. Enter into the proposed agreement.
2. Accept the Bowes Creek Boulevard Improvements North of the Bridge and the Bridge
Improvements.
3. Inspect the Phase I public improvements and develop a punch list.
li 6
Prepared by: William A. Cogley, Corporation Counsel/Chief Development Officer
Reviewed by: Colleen Lavery, Chief Financial Officer
Reviewed by: William A. Cogley, Corporation Counsel/Chief Development Officer
Final Review by: Richard G. Kozal, Assistant City Manager/Chief Operating Officer
Approved by:
.0/(/
Sea R. Stegall, City Mana r
ATTACHMENTS
A: Agreement with Exhibits
J �►
AGREEMENT
REGARDING CERTAIN PUBLIC IMPROVEMENTS
IN BOWES CREEK COUNTRY CLUB SUBDIVISION
(Bowes Creek Boulevard Improvements, the Bridge Improvements and Phase I)
THIS AGREEMENT made this day of October 2010, by and between Toll IL LP, an
Illinois limited partnership ("Developer"), and City of Elgin, an Illinois municipal corporation (the
"City").
WHEREAS, Developer is the developer of the Bowes Creek Country Club Subdivision in
the City of Elgin, Illinois ("Subject Property") and continues to develop residential lots within the
Subject Property; and
WHEREAS, Developer has commenced certain development activities in relation to the
Subject Property; and
WHEREAS, Developer has substantially completed the Bowes Creek Boulevard public
improvements north of the bridge and the bridge improvements and wishes to have the City accept
these public improvements; and
WHEREAS, Phase I of the subdivision of the Subject Property is depicted on the Phase I
Subdivision Plat attached hereto as Exhibit I (hereinafter referred to as "Phase I of the Subject
Property"); and
WHEREAS, Developer has substantially completed all the public improvements within
Phase I of the Subject Property and has requested that the City accept certain public improvements
within Phase I of the Subject Property; and
WHEREAS, the parties have identified other matters in issue between them in regard to the
Subject Property; and
WHEREAS, the City has certain concerns about accepting the streets in an area where so
few dwelling units have actually been constructed, and where the Developer will have the
obligation of constructing sidewalk and of planting parkway trees; and
WHEREAS, the parties have discussed the concerns of the City, and the matters in issue
between them, and have come to certain understandings regarding same, and desire to reduce said
understandings to writing to memorialize their agreement regarding them.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS
CONTAINED HEREIN, AND OTHER GOOD AND VALUABLE CONSIDERATION, RECEIPT
OF WHICH IS HEREBY ACKNOWLEDGED, THE PARTIES AGREE AS FOLLOWS:
1. Subject to the terms of this Agreement, within thirty (30) days of the entry into this
Agreement and Developer having posted with the City the bond referred to in Section 2 hereof, the
City shall by appropriate Resolution of the City Council accept the Bowes Creek Boulevard public
improvements north of the bridge and the bridge improvements as further identified and depicted on
Exhibit 2 attached hereto (hereinafter collectively referred to as the "Bowes Creek Boulevard
Improvements North of the Bridge and the Bridge Improvements"). For the purposes of
clarification, the Bowes Creek Boulevard Improvements North of the Bridge include the right-of
way, storm sewer, water main, pavements and curb and gutter, beginning at the southerly right-of-
way line of Bowes Road to and including the north side of the Bridge Improvements..
2. Prior to the City's acceptance of the Bowes Creek Boulevard Improvements North of
the Bridge and the Bridge Improvements, the Developer shall post with the City a bond for the cost
of milling the final surface course and resurfacing the final surface course on the Bridge
($47,780.50), and for the cost of removing graffiti off of the Bridge headwall ($7,000.00), such
bond being in the amount of$55,000.00. Developer shall at its cost within one (1) year of the date
of this Agreement (weather permitting) resurface the final surface course on the Bridge by milling
off the existing final surface course and constructing a new final surface course thereon and
removing the graffiti from the headwall. Upon completion of such resurfacing of the Bridge and the
graffiti removal, the City shall release the bond referred to in this paragraph.
3. Upon said acceptance of the Bowes Creek Boulevard Improvements North of the
Bridge and the Bridge Improvements subject to the provisions of Section 2 above, the City shall
release the Bonds previously posted by the Developer to secure satisfactory completion of such
Bowes Creek Boulevard Improvements North of the Bridge and the Bridge Improvements. The
security to be released identified by the improvements secured, the document number, and the
amount are as follows: for the RR Bridge, Doc #39BSBDT0472 in the amount of$182,553.50; and
for Bowes Road improvements,Doc #39BSBDT0487 in the amount of$34,790.46.
4. Subject to the terms of this Agreement, within sixty (60) days of Developer having
completed installation of the final surface course on the streets within Phase I of the Subject
Property, Developer having completed and corrected all outstanding punch list items for such Phase
I Public Improvements (hereinafter defined) to the satisfaction of the City's Engineer and Developer
having posted the Bonds with the City referred to in Section 7 hereof, the City shall by appropriate
Resolution of the City Council accept the public streets, street lighting, street signage, storm sewers,
watermain, and sanitary sewers, and related appurtenances in Phase I of the Subject Property
(hereinafter collectively referred to as the "Phase I Public Improvements"). Notwithstanding the
foregoing, or anything else to the contrary in this Agreement, the City's acceptance of such Phase I
Public Improvements shall not include acceptance of park sites, sidewalks or required parkway
improvements, including trees, mulch, black dirt and sod. For the purposes of clarification, it is also
understood and agreed that the detention facilities and bike paths within Phase I of the Subject
Property are private improvements and shall not be accepted by the City.
5. Upon said acceptance of the Phase I Public Improvements but subject to the
provisions of Section 7 below, the City shall release the securities previously posted by Developer
to secure satisfactory completion of such Phase I Public Improvements on the Subject Property.
The security to be released identified by the improvements secured, the document number and the
amount are as follows: for Phase I — Site Improvements, Doc #39BSBBS8187 in the amount of
$2,847,496.10; and for Phase I — Mass Grading and Soil Erosion, Doc #6349437 in the amount of
$459,012.55.
6. Despite said acceptance of the Phase I Public Improvements, and as an express
condition thereof, Developer shall have the following obligations:
2
a. Developer shall be responsible to repair any damage caused to the Phase I
Public Improvements in the Subject Property, caused by any and all persons involved in, or
resulting from, construction of dwelling units on any of the lots in Phase I of the Subject
Property (hereinafter "Construction Damage") up to and including such time as not less than
75% of the dwellings (221 dwellings) within Phase I have been issued temporary or
permanent occupancy permits. The repair of any Construction Damage shall be limited to the
areas reasonably requiring such repair as determined by the City's Engineer and shall be
performed in a manner consistent with, and so as to blend into the original, non-damaged
Phase I Public Improvements as determined by the City's Engineer. Notwithstanding the
foregoing, Construction Damage caused by City vehicles or individuals not involved with the
construction of dwelling units within Phase I of the Public Improvements the Subject Property
shall not be considered to be Construction Damage and shall not be the responsibility of
Developer to repair. There shall exist a rebuttable presumption that any damage to the Phase I
Public Improvements shall be considered to be Construction Damage and shall be the
responsibility of Developer to repair at its cost. In the event Developer wishes to contend that
certain damage to the Phase I Public Improvements is not Construction Damage and not the
responsibility of Developer to repair, Developer shall submit documentation of same to the
City Engineer.for the City Engineer's consideration. The determination of whether any
damage to the Phase I Public Improvements constitutes Construction Damage shall be made
by the City Engineer which determination shall be binding. At such time 75%of the dwellings
(221 dwellings) to be constructed within Phase I have been issued temporary or permanent
occupancy permits, Developer shall provide the City's Engineer written notice thereof. The
City shall then cause the Public Improvements within Phase I to be inspected, and the City
shall create a punch list of Construction Damage to the Public Improvements to be repaired by
Developer at its cost. Developer shall repair any Construction Damage identified in such
punch list by the City as soon as is reasonably practical.
b. If Developer, after written notice and the lapse of sixty(60) days to cure, fails
to make such repairs to the Phase I Public Improvements suffering Construction Damage to
the satisfaction of the City's Engineer and to pay the repair costs associated therewith, then the
City shall have the right to perform such repairs and to recover the cost thereof from
Developer. Additionally, if Developer fails to make such repairs to the Phase I Public
Improvements suffering Construction Damage to the satisfaction of the City's Engineer and to
pay the costs associated therewith, the City shall have the right to withhold further permits or
other approvals for the Subject Property including, but not limited to, building permits and/or
occupancy permits until such time as Developer makes the repairs to the Phase I Public
Improvements. Such remedies shall be in addition to any and all remedies the City may have
with respect to enforcing and/or collecting on the Bonds referenced in Section 7 hereof.
c. Developer shall also be responsible for the installation of the planting and
live growth of parkway trees, together with appropriate mulch, black dirt and sod (collectively
the"Parkway Improvements") in Phase I of the Subject Property as required by the terms and
provisions of the City Code and/or the Annexation Agreement pertaining to the Bowes Creek
3
Country Club Subdivision as originally enacted and thereafter amended, or shall cause the
installation of the Parkway Improvements to be completed by others. The installation of the
Parkway Improvements shall also be in conformance with the approved final engineering
plans for the Subject Property. The installation of Parkway Improvements shall be completed
in conjunction with the development of the lot adjacent to the specific Parkway
Improvements.
d. Developer shall also be responsible for the installation of the required
sidewalk on each individual lot and in other areas in Phase I of the Subject Property as
required by the approved final engineering plans for Phase I of the Subject Property or shall
cause the installation of the sidewalk to be completed by others. The installation of sidewalks
shall be in conformance with the approved final engineering plans for Phase I of the Subject
Property. Notwithstanding the foregoing, or anything else to the contrary in this agreement,
upon the occurrence of 90% or more of the dwellings (265 dwellings) within Phase I of the
Subject Property having been issued temporary or permanent occupancy permits, unless
otherwise agreed to by the City, Developer shall complete the installation of all required
sidewalks in such Phase I of the Subject Property. Additionally, and notwithstanding the
foregoing, or anything else to the contrary in this agreement, upon the occurrence of the 10th
anniversary of this agreement and in the event any required sidewalks have not yet been
installed in the Phase I of the Subject Property, unless otherwise agreed to by the City,
Developer shall complete the installation of all required sidewalks in Phase I of the Subject
Property.
7. Developer shall, prior to the expiration or release of its current outstanding bonds for
the Phase I Public Improvements and prior to the City's acceptance of the Phase I Public
Improvements, post with the City bonds to secure the performance of its obligations under this
Agreement, the following bonds: A maintenance bond in the amount of Four Hundred Ten
Thousand Seven Hundred Eighty Two and No/100 Dollars ($410,782.00) ($329,431.00
representing an amount equal to ten percent (10%) of the original estimate for the Phase I
underground improvements and $81,351.00 for soil erosion control). A performance bond in the
amount of One Hundred Sixty Thousand Eight Hundred Sixty-Four Dollars ($160,864.00) which
represents ten percent (10%) of the original estimate for street pavement, curbs, gutters, street lights
and signage improvements. A bond in the amount of Four Hundred Thousand Seven Hundred Fifty
Dollars ($400,750.00) which represents the Engineer's estimate for the remaining Phase I sidewalk
and Parkway Improvements. The portion of maintenance bond with respect to the Phase I
underground improvements ($329,431.00) shall remain in place for a one (1)-year maintenance
period. The portion of the maintenance bond with respect to the Phase I soil erosion control
($81,351.00) shall remain in place until the subdivision is fully developed. The bond for the Phase I
surface improvements shall remain in place until such time as not less than seventy-five percent
(75%) of the dwellings (221 dwellings)to be constructed within Phase I have been issued temporary
or permanent occupancy permits. The bond for the Phase I sidewalk and Parkway Improvements
shall remain in effect until such Phase I sidewalk and Parkway Improvements have been completed
and have been accepted by the City. In the alternative, the currently outstanding bonds for the Phase
I Public Improvements to be constructed in the Subject Property may be modified in their terms and
reduced as to amount for said purposes. Pursuant to City ordinance, Developer may request, and
the City shall grant,periodic reductions in the bond amounts as improvements are completed.
4
8. Miscellaneous Provisions:
a. This Agreement shall not be modified, altered or amended without a further
written document signed by each of the parties hereto.
b. This Agreement shall inure to the benefit of and be binding upon the
successors and assigns of each party hereto.
c. Venue of any action for enforcement of, or arising out of any breach of, the
terms and provisions of this Agreement shall lie in the Circuit Court of Kane County, Illinois.
d. Each person signing and delivering this document covenants and warrants
that he/she has been duly authorized to do so for and on behalf of the party for whom he/she
has taken such action.
e. All notices and other communications hereunder shall be in writing and shall
be deemed given if personally delivered or mailed by registered or certified mail (return
receipt requested) or by courier delivery to the parties at the following addresses (or such
other addresses for party as shall be specified by like notice) and shall be deemed received on
the date on which so hand-delivered or the second business day following the date on which
so mailed or sent by courier:
TO THE CITY: City of Elgin
150 Dexter Court
Elgin, Illinois 60120
Attention: City Manager
WITH A COPY TO: City of Elgin
150 Dexter Court
Elgin, Illinois 60120
Attention: Corporation Counsel
TO DEVELOPER: Toll IL, L.P.
250 Gibraltar Road
Horsham, PA 19044
Attn: Rob Parahus, Regional President and
John McDonald General Counsel/Senior Vice President
Telephone: (215) 938-8000
Facsimile: (215) 938-8255; and
Toll IL, L.P.
1035 E. Woodfield Road
Schaumburg, IL 60173
Attn: Keith Anderson, Group President
Telephone: (847) 590-5100
Facsimile: (847) 590-5640
5
IN WITNESS WHEREOF, the parties hereto have entered into and executed this
agreement as of the date and year first written above.
CITY OF ELGIN TOLL IL, LP
By: By:
Ed Shock Its Authorized Agent
Mayor
Attest:
City Clerk
f:\legal dept\agreement\acceptance agr-public improvements-bowes creek cc-clean-I0-4-10.doc
6
EXHIBIT I
FINAL PLAT OF SUBDIVISION
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