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Home My WebLink About10-197 (2) Resolution No. 10-197 RESOLUTION AUTHORIZING ACCEPTANCE OF ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY GRANT AGREEMENT FOR A PART-TIME DOMESTIC VIOLENCE CASE MANAGER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that the City of Elgin,Illinois hereby accepts the Illinois Criminal Justice Information Authority grant in the amount of$38,858 for a part-time domestic violence case manager,a copy of which is attached hereto and made a part hereof by reference. BE IT FURTHER RESOLVED that Ed Schock,Mayor,is hereby authorized and directed to execute all documents necessary in conjunction with the subject grant program. s/Ed Schock Ed Schock, Mayor Presented: October 27, 2010 Adopted: October 27, 2010 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/Diane Robertson Diane Robertson, City Clerk r _, . .; H�,,, -- i�, AQ z " OFFICE OF THE ATTORNEY GENERAL STATE OF ILLINOIS Lisa Madigan ATTORNEY GENERAL GRANT AGREEMENT 10-0530 r This agreement, made this Z' day of APR II- , 2010, by and between the State of Illinois represented by the Attorney General of the State of Illinois, hereinafter referred to as Ad..'•' - • a a City of Elgin Police Department, an Illinois not-for-profit corporation ' overnmental entit circle one] hereinafter referred to as Grantee, witnesseth: WHEREAS, sections 6 and 7 of the Violent Crime Victims Assistance Act (725 ILCS 240/6, 7) authorize the Administrator to designate as victim and witness assistance centers, any public or private nonprofit agencies, and to award grants to such agencies for the establishment and operation of such centers pursuant to the Violent Crime Victims Assistance Act (725 ILCS 240/1 et seq.); and WHEREAS, the Administrator has promulgated rules to implement the provisions of the Violent Crime Victims Assistance Act including procedures for the designation and funding of victim and witness assistance centers; and WHEREAS, Grantee has submitted to the Administrator a grant proposal dated February 6, 2009, together with plans and specifications for the development and operation of a victim and witness assistance center in the county(ies) of Kane, State of Illinois; and WHEREAS, the grant proposal is acceptable to the Administrator and appears to comport with the standards,procedures, and objectives of the Violent Crime Victims Assistance Act and the rules implementing said Act; and WHEREAS, the Administrator desires that Grantee perform services as hereinafter set forth in accordance with the terms and conditions hereinafter provided; NOW, THEREFORE, pursuant to and for the purpose of carrying out the provisions of the Violent Crime Victims Assistance Act, and in consideration of Grantee's representations contained in its grant proposal dated February 6, 2009, and of the benefits to accrue to the People of the State of Illinois from the accomplishment of the project detailed in said grant proposal, the parties hereto mutually promise and agree as follows: 500 South Second Street,Springfield,Illinois 62706 • (217)782-1090 • TTY:(877)844-5461 • Fax:(217)782-7046 100 West Randolph Street,Chicago,Illinois 60601 • (312)814-3000 • TTY:(800)964-3013 • Fax:(312)814-3806 1001 East Main,Carbondale,Illinois 62901 • (618)529-6400 • TTY:(877)675-9339 • Fax:(618)529-6416 A 1. TERM. The term of this Agreement is for a period of twelve (12) months, commencing July 1, 2009, and ending June 30, 2010, unless sooner terminated as herein provided. 2. PROVISION OF SERVICES AND GRANT ADMINISTRATION. Grantee agrees as follows: (a) Grantee shall operate a program in accordance with "Program Description B" and "Clients Served C" of the application submitted to the Administrator; (b) Grantee shall utilize $832.00 of grant funds to supplement the salary and$166.00 of grant funds to supplement the benefits of one part-time (20 hours per week) Domestic Violence Case Manager who will devote a minimum of 4 hours per week to providing direct services. Grantee shall utilize $5,000.00 of grant funds to supplement the salary and$1,000.00 of grant funds to supplement the benefits of a second part-time (20 hours per week) Domestic Violence Case Manager who will devote a minimum of 4 hours per week to providing direct services; (c) Direct services to victims and witnesses of violent crimes include, but are not limited to: crisis intervention, information, referrals, emotional support, social service advocacy, information about the criminal justice system, information about the constitutional and statutory rights, follow up services, case investigation updates, information about the Automated Victim Notification system, issue counseling, and networking with community groups and social service agencies that provide additional services for crime victims. Direct services do not include: supervision of staff, administration of the program, development of the program, fundraising, outreach or education; (d) Grantee shall maintain time and attendance records for funded staff reflecting the dates and hours providing direct services set forth in paragraph 2(b) and(c); (e) Grantee shall have funded staff complete one Administrator-sponsored training during the term of the grant as follows: (i) Grantee shall have funded staff complete the basic 40-hour Illinois Victim Assistance Academy if the funded staff has not completed a basic Academy and the basic Academy is offered during the term of the grant; (ii) If funded staff has completed the basic Academy but has not attended the Advanced Illinois Victim Assistance Academy, grantee shall have funded staff apply to attend the Advanced Academy if it is offered during the term of the grant; Page 2 of 15 II (iii) If funded staff has completed the basic 40-hour Illinois Victim Assistance Academy and does not attend the Advanced Illinois Victim Assistance Academy during the term of the grant, grantee shall have funded staff complete any other Administrator-sponsored training during the term of the grant when available; (I) Grantee shall maintain an accounting system acceptable to the Administrator for the implementation and maintenance of the services to be provided under this Agreement; (g) Grantee shall submit to the Administrator financial and activity reports each quarter covering the previous three (3) month period. Such reports shall be on forms specified by the Administrator. All reporting forms must be received by the Administrator no later than fifteen(15) days following the end of the reporting period. Such reports shall detail clients served, services provided, expenditures, and revisions, if any, of timetables and activities to reflect the current program status and future activity. Failure to comply within said 15 day period may result in the delay of award installments or termination of this Agreement. In addition to such reports, Grantee agrees to render to the Administrator, upon the demand of the Administrator, a complete and satisfactory accounting of any and all monies granted to Grantee pursuant to this Agreement; (h) Grantee shall provide information regarding the Illinois Crime Victims Compensation program to all clients who have been victims of violent crime. To that end, Grantee shall maintain a supply of current materials, including,but not limited to, Crime Victims Compensation applications and Instruction Sheets, Crime Victims Compensation brochures and Crime Victims Compensation FAQ sheets. Grantee shall attend Administrator-sponsored trainings regarding the Crime Victims Compensation program as requested by the Administrator. Grantee shall submit to the Administrator data substantiating Grantee's compliance with this subsection on Grantee's quarterly activity reports; (i) Grantee shall permit agents of the Administrator to inspect the financial records of Grantee as they relate to this Agreement; (j) Grantee shall permit agents of the Administrator to enter the premises of Grantee to observe the operation of Grantee's program. The Administrator shall give Grantee reasonable notice of intent to enter for purposes of observing, and such observation shall not unreasonably interfere with the conduct of Grantee in the providing of its services; (k) Grantees other than State universities shall indemnify and hold the Administrator and the State of Illinois harmless from all claims, suits, judgments, and damages arising from the conduct of Grantee, its Page 3 of 15 agents, and its volunteers in the performance of this Agreement and in the providing of services as described in this Agreement; and (1) Grantee shall comply with all laws, statutes, ordinances, rules, and regulations of all federal, State, county, and municipal authorities now in force, or which may hereafter be in force, pertaining to the performance of this Agreement. 3. GRANT AWARD. Administrator agrees to contribute and provide financial support from the Violent Crime Victims Assistance Fund to Grantee in the amount of$6,998.00. Grantee agrees to use such funds solely for the provision of services as specified in paragraph 2 of this Agreement and strictly in accordance with the project budget, which is attached hereto, marked as "Exhibit A", and by reference incorporated herein, unless Grantee has otherwise modified the program or provision of services, in accordance with paragraph four(4) of this Grant Agreement. Administrator shall complete processing for payment of 100 percent of said grant award within 45 days of the execution of this Grant Agreement. The remaining, unpaid balance of said grant award shall be processed for payment in one (1) installment within 30 days after the end of the third subsequent calendar quarter, provided that the Grantee has complied with quarterly reporting requirements as required under paragraph 2 of this Grant Agreement, on the condition that sufficient funds have been collected under the Violent Crime Victims Assistance Act and that such funds have been appropriated for the purposes of this Grant Agreement by the General Assembly of the State of Illinois and are available to the Administrator for disbursement for purposes of this Grant Agreement. 4. MODIFICATION OF PROGRAM. Grantee shall not change, modify, revise, alter, amend, or delete any part of the services it has agreed to provide or change, alter, or extend the time constraints for the provision of such services as provided herein unless it shall have first obtained the written consent for such change, modification, revision, alteration, amendment, deletion, or extension from the Administrator. Furthermore, unless Grantee obtains the prior written consent of the Administrator, Grantee shall not do or cause to be done any of the following: (a) Incur any expense or financial obligation from the grant award except as authorized by and provided in paragraph 2 and the project budget, which is attached hereto, marked as "Exhibit A," and by reference incorporated herein; (b) Incur expenses or financial obligations from such grant award in any line item category of such project budget in excess of the amount provided in such line item category; or Page 4 of 15 (c) Transfer any money from one line item category of such project budget to another line item category of such project budget except that a total amount of less than $1,000 may be transferred within the budget without prior consent if done in accordance with the requirements and restrictions of the applicable Quarterly Report Instructions. 5. PRINTED MATERIAL. Unless otherwise agreed to by both parties of this Agreement, all printed materials paid for, in whole or in part, with funds provided pursuant to this Grant Agreement shall specify within such printed materials the following disclaimer; "Funding for this material provided through the Illinois Violent Crime Victims Assistance Program, administered by Illinois Attorney General. The views and statements expressed herein do not necessarily reflect the views and opinions of the Attorney General or the Illinois Violent Crime Victims Assistance Program." 6. USE AND POSSESSION OF EQUIPMENT. Any and all capital equipment purchased with grant funds awarded under this Grant Agreement or any amendment, modification, or supplement thereto, shall be used exclusively by Grantee to perform the services agreed upon in this Grant Agreement or any amendment, modification, or supplement thereto. If, at any time during the term of this Grant Agreement, Grantee ceases to use such capital equipment to perform the services agreed upon in this Grant Agreement or any amendment, modification, or supplement thereto, Grantee shall immediately deliver and turn over to the Administrator such item or items of capital equipment in the same operating order, repair, condition, and appearance as of the date of purchase, excepting only for reasonable wear and tear and depreciation resulting from the authorized use thereof, and in conjunction therewith. Grantee shall execute and deliver any and all documents necessary to convey marketable title, custody, and possession of such capital equipment to the State of Illinois. After the expiration or earlier termination of this Grant Agreement, if at any time during the useful life of any such capital equipment Grantee ceases to use such capital equipment for a purpose consistent with the purposes of the Violent Crime Victims Assistance Act, as amended, Grantee shall immediately deliver and turn over to the Administrator such item or items of capital equipment, and, in conjunction therewith, Grantee shall execute and deliver any and all documents necessary to convey marketable title, custody, and possession of such capital equipment to the State of Illinois. This section shall survive the expiration or earlier termination of this Grant Agreement or any amendments, modification, or supplement thereto. As used in this section, capital equipment means items of personal property used for the conduct of Grantee's business or used to enable Grantee to perform the services agreed upon in this Grant Agreement, including, but not necessarily limited to, office Page 5 of 15 furniture, typewriters, copy machines, computers, appliances, printing machines, and motor vehicles. 7. ASSIGNMENT. Grantee shall make no assignment of this Agreement or of any right accruing under this Agreement or of any monies granted to Grantee pursuant to this Agreement without the written consent of the Administrator. 8. TERMINATION OF AGREEMENT. This Agreement may be terminated and canceled by the Administrator, by giving written notice to Grantee thirty(30) days in advance of such termination and cancellation, delivered by certified mail, return receipt requested, to Grantee as hereinafter provided. In addition, this Agreement shall terminate without notice in case of bankruptcy or insolvency, or dissolution, whether voluntary or involuntary, by Grantee. Furthermore, in the event that the term of this Agreement or any renewal hereof extends into more than one fiscal year of the State of Illinois, it is understood and agreed by the parties hereto that the payment of the grant monies and all other terms and conditions of this Agreement are conditioned upon and subject to termination and cancellation by the Administrator in any year for which the General Assembly fails to make an appropriation to fund Violent Crime Victims Assistance grants. In the event that this Agreement is terminated prior to the expiration date, Grantee shall promptly return to Administrator all unexpended or lapsed funds, as provided in the rules promulgated by the Administrator for the implementation of the Violent Crime Victims Assistance Act, or, in the event such rules do not govern the return of such funds, as instructed in writing by the Administrator. 9. EXPENDITURE OF GRANT FUNDS. All grant funds awarded hereunder shall be expended within the term of this Grant Agreement unless the parties hereto have agreed in writing to do otherwise. In any event, no grant funds awarded hereunder may be made available for expenditure by Grantee for a period longer than two (2) years from the date of this Grant Agreement unless such funds are to be used for reimbursement of costs previously incurred by Grantee. Any grant funds not expended or legally obligated by the end of the term of this Grant Agreement or during the time limitations for the expenditure of grant funds as otherwise set forth herein must be returned to the Administrator within forty-five (45) days after the end of the term of this Grant Agreement or the expiration of the time limitations for the expenditure of grant funds as otherwise set forth herein, whichever applies. This Grant Agreement is subject to the Illinois Grant Funds Recovery Act (30 ILCS 705/1 et seq.), as now or hereafter amended; and all the terms, conditions, and provisions of the Illinois Grant Funds Recovery Act apply to this Grant Agreement and are made a Page 6 of 15 part of this Grant Agreement the same as though they were expressly incorporated and included herein. 10. SEVERABILITY. This Agreement and all provisions hereof are intended to be whole and entire, and no provision or any part hereof is intended to be severable. This Agreement contains all the terms and conditions agreed upon by the parties hereto, and no other Agreements, oral or otherwise, regarding the subject matter of the Agreement, shall be deemed to exist or bind any party hereto. 11. PERSONNEL. Grantee shall appoint, assign, and commit the following named person or persons to perform the services to be provided by Grantee: (Lark Syrris, DV Case Manager) & (Diane Haber, DV Case Manager) If for any reason Grantee finds it necessary or desirable to substitute, add, or subtract personnel to perform its services under this Agreement, Grantee shall submit a written notice to Administrator within ten (10) days of the personnel substitution, addition, or subtraction. Such notice must include the name or names of any substituted or additional personnel, together with such person's resume and the reason for such personnel substitution, addition, or subtraction. Any substitutions or additional personnel must meet the qualifications of the written job description on file with the current application. 12. CHARITABLE ORGANIZATION STATUS. Grantee certifies that it -i s-/ s not, circle one] a charitable organization subject to Illinois' Charitable Trust Act (760 ILCS 55/1 et seq.) and the Solicitation For Charity Act(225 ILCS 460/0.01 et seq.), and, if subject to either of these Acts, that all appropriate registration materials and annual reports have been filed with the Attorney General's Charitable Trust Bureau. 13. CONFLICT OF INTEREST. Grantee agrees to comply with the provisions of the Illinois Procurement Code prohibiting conflicts of interest (30 ILCS 500/50-13) and the Attorney General's rules relating to ethics (44 Ill. Adm. Code §§1300.5013 through 1300.5035); and all the terms, conditions, and provisions of those sections apply to this Agreement and are made a part of this Agreement the same as though they were incorporated and included herein. 14. DISCRIMINATION. (a) The provisions of Public Works Employment Discrimination Act (775 ILCS 10/0.01 et seq.) are applicable to this contract. (b) Grantee hereby agrees to: Page 7 of 15 1) Refrain from unlawful discrimination and discrimination based on citizenship status in employment and undertake affirmative action to assure equality of employment opportunity and eliminate the effects of past discrimination; 2) Comply with the procedures and requirements of the regulations of the Department of Human Rights concerning equal employment opportunities and affirmative action; and 3) Provide such information,with respect to its employees and applicants for employment, and assistance as the Department of Human Rights may reasonably request. (775 ILCS 5/2-105.) (c) The Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12101 et seq.) and the regulations promulgated thereunder(28 C.F.R. Sec. 35.130), hereinafter collectively referred to as the "ADA," prohibit discrimination against persons with disabilities by the State, whether directly or through contractual arrangements, in the provision of any aid, benefit, or service. As a condition to this Grant Agreement, Grantee certifies that services, programs, activities provided under this Grant Agreement are and will continue to be in compliance with the ADA. 15. SEXUAL HARASSMENT POLICIES. Grantee agrees to establish and maintain written sexual harassment policies that shall include, at a minimum, the following information: (i) the illegality of sexual harassment; (ii) the definition of sexual harassment under State law; (iii) a description of sexual harassment, utilizing examples; (iv) the vendor's internal complaint process including penalties; (v) the legal recourse, investigative and complaint process available through the Department of Human Rights and the Human Rights Commission; (vi) directions on how to contact the Department of Human Rights and the Human Rights Commission; and(vii)protection against retaliation as provided by section 6-101 of the Illinois Human Rights Act. (775 ILCS 5/2-105 B(5)(a).) 16. IMMIGRATION REFORM AND CONTROL ACT OF 1986. Grantee hereby certifies that, to the extent applicable to this Agreement, Grantee has complied with the provisions and requirements of the Immigration Reform and Control Act of 1986 (Public Law 99-603, effective November 6, 1986). 17. BRIBERY. Grantee hereby certifies that neither it nor any of its authorized agents has been convicted of bribery or attempting to bribe an officer or employee of any federal, State, or local governmental entity in that officer's or employee's official capacity or has made an admission of guilt of such conduct which is a matter of record. Page 8 of 15 18. FELONY CONVICTION. Grantee certifies that it is not barred from being awarded a contract or subcontract with the State of Illinois or a State agency under Section 50-10 of the Illinois Procurement Code (30 ILCS 500/50-10). Section 50-10 of the Procurement Code prohibits a person or business entity convicted of a felony from doing business with the State of Illinois or any State agency from the date of conviction until five (5) years after the completion of the sentence for such felony, unless the person(s) held responsible by a prosecutorial office for the facts upon which the conviction was based has no involvement with the business. 19. SARBANES-OXLEY ACT. Grantee certifies that it is not barred from being awarded a contract with the State of Illinois or a State agency under Section 50-10.5 of the Illinois Procurement Code (30 ILCS 500/50-10.5). Section 50-10.5 of the Procurement Code prohibits a business from bidding on or entering into a contract with the State if the business or any officer, director,partner, or other managerial agent of the business has been convicted of a felony under the Sarbanes-Oxley Act of 2002 (15 U.S.C. §7201 et seq.) or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953 (815 ILCS 5/1 et seq.) for a period of five (5) years prior to the date of the bid or contract. Grantee acknowledges that the Administrator shall declare this contract void if this certification is false. 20. DEBT DELINQUENCY. Grantee certifies that neither it nor any of its affiliates is prohibited from entering into a contract with a State agency by section 50-11 of the Procurement Code (30 ILCS 500/50- 11), and acknowledges that the Administrator may declare this contract void if this certification is false. Section 50-11 of the Procurement Code bars any person, or any affiliate of that person, who is delinquent in the payment of debt to the State from contracting with a State agency, unless that person, or any affiliate of that person, has entered into a deferred payment plan to pay off the debt. 21. USE TAX,, Grantee certifies that neither it nor any of its affiliates is prohibited from entering into a contract with a State agency by Section 50-12 of the Illinois Procurement Code (30 ILCS 500/50-12). Section 50-12 of the Procurement Code bars a person, or any affiliate of that person, from entering into a contract with a State agency if the person, or any affiliate of that person,has failed to collect and remit Illinois Use Tax on all sales of tangible personal property into the State of Illinois in accordance with the provisions of Illinois'Use Tax Act(35 ILCS 105/1 et seq.). Grantee acknowledges that the Administrator may declare this contract void if this certification is false. 22. ENVIRONMENTAL PROTECTION ACT. Grantee certifies that it is not barred from being awarded a contract with the Attorney General or the State of Illinois under Section 50-14 of the Illinois Procurement Page 9 of 15 Code (30 ILCS 500/50-14). Section 50-14 of the Procurement Code bars the State from awarding a contract to any person or business found by a court or by the Pollution Control Board to have committed a willful or knowing violation of the Environmental Protection Act. A State agency is barred from awarding a contract to a person or business found to have been in violation for a period of five (5) years from the date of the order containing the finding of violation, unless the person or business can show that no person involved in the violation continues to have any involvement with the business or there is no practicable alternative available to the State. Grantee acknowledges that the Office of the Attorney General may declare this contract void if this certification is false. 23. FORCED LABOR. Grantee certifies, in accordance with Section 10 of the State Prohibition of Goods from Forced Labor Act (30 ILCS 583/10), that none of the equipment, materials or supplies furnished pursuant to the provisions of this contract constitute imported, foreign- made goods which were produced in whole or in part by forced labor, convict labor or indentured labor. Grantee acknowledges that providing a false certification under this Section of the contract may result in: (1) this contract being voided at the Administrator's option; (2) the Grantee being assessed a penalty of$1,000 or an amount equal to 20% of the value of the equipment, materials or supplies produced by forced labor, convict labor or indentured labor; and/or (3) the Grantee being suspended from bidding on any State contract for up to 360 days. 24. CHILD LABOR CERTIFICATION. Grantee certifies, in accordance with Section 10 of the State Prohibition of Goods from Child Labor Act(Public Act 94-264, effective July 19, 2005), that none of the equipment, materials or supplies furnished pursuant to the provisions of this contract constitute imported, foreign-made goods which were produced in whole or in part by the labor of a child under the age of 12. Grantee acknowledges that providing a false certification under this Section of the contract may result in: (1) this contract being voided at the Attorney General's option; (2) the Grantee being assessed a penalty of$1,000 or an amount equal to 20% of the value of the equipment, materials or supplies produced by child labor; and/or(3) the Grantee being suspended from bidding on any State contract for up to 360 days. 25. EDUCATIONAL LOANS. To the extent that the Educational Loan Default Act (5 ILCS 385/1 et seq.) applies hereto, Grantee certifies that it is not in default on an educational loan. 26. BID RIGGING AND BID ROTATING. Grantee certifies that it has not been barred from bidding on this contract as a result of a violation Page 10 of 15 of Section 33E-3 or 33E-4 of the Criminal Code of 1961 (720 ILCS 5/33E-3, 33E-4). 27. DUES TO CLUBS WHICH DISCRIMINATE. Grantee certifies that it is not prohibited from selling goods or services to the State of Illinois or from receiving any award or grant from the State of Illinois because it pays dues or fees on behalf of its employees or agents or subsidizes or otherwise reimburses them for payment of their dues or fees to any club which unlawfully discriminates. 28. INTERNATIONAL ANTI-BOYCOTT. Grantee certifies and agrees that neither it nor any substantially-owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the United States Export Administration Act of 1979 or the regulations of the United States Department of Commerce promulgated under that Act. 29. DRUG FREE WORKPLACE CERTIFICATION. This Grant Agreement may be subject to the Drug Free Workplace Act(30 ILCS 580/1 et seq.). If it meets the definition of"grantee" under section 2 of the aforementioned Act(30 ILCS 580/2), Grantee certifies and agrees that it will provide a drug free workplace as provided under section 3 of the Drug Free Workplace Act by: (a) Publishing a statement: 1) Notifying employees that the unlawful manufacture, distribution, dispensing,possession,or use of a controlled substance, including cannabis, is prohibited in Grantee's or contractor's workplace; 2) Specifying the actions that will be taken against employees for violations of such prohibition; and 3) Notifying the employee that, as a condition of employment on such contract or grant,the employee will: A) Abide by the terms of the statement; and B) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five(5) days after such conviction. (b) Establishing a drug free awareness program to inform employees about: 1) The dangers of drug abuse in the workplace; Page 11 of 15 2) Grantee's or contractor's policy of maintaining a drug free workplace; 3) Any available drug counseling, rehabilitation, and employee assistance programs; and 4) The penalties that may be imposed upon an employee for drug violations. (c) Providing a copy of the statement required by subsection (a) to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. (d) Notifying the contracting or granting agency within ten (10) days after receiving notice under part (B) of paragraph (3) of subsection(a) above from an employee or otherwise receiving actual notice of such conviction. (e) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by, any employee who is so convicted, as required by section 5 of the Drug Free Workplace Act. (f) Assisting employees in selecting a course of action in the event drug counseling, treatment, and rehabilitation is required and indicating that a trained referral team is in place. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. 30. TAXPAYER IDENTIFICATION NUMBER CERTIFICATION. Grantee certifies under penalty of perjury that its Federal Taxpayer Identification Number is 36-6005863 and further certifies that it is doing business as (please check one): Individual -*Governmental Sole Proprietorship Nonresident alien Partnership/Legal Corporation Estate or trust Tax-exempt Pharmacy(Non-Corp.) Corporation providing or billing Pharmacy/Funeral Home/Cemetery medical and/or health care services (Corp.) Corporation NOT providing or billing Limited Liability Company(select medical and/or health care services applicable tax classification). Other: ❑D=disregarded entity ❑C=corporation ❑P=partnership Page 12 of 15 • 31. NOTICES. All notices required to be served shall be served by certified mail,return receipt requested, duly addressed and postage prepaid. Notices shall be sent to the parties at the addresses given below, unless otherwise instructed: ADMINISTRATOR: Attorney General of the State of Illinois Violent Crime Victims Assistance Act Program 100 West Randolph Street, 13th Floor Chicago, Illinois 60601 GRANTEE: City of Elgin Police Department 150 Dexter Court Elgin, Illinois 60120 In all correspondence between the parties hereto with respect to this Grant Agreement, the grant number shall be clearly identified and referred to. The grant number of this Grant Agreement is 10-0530. 32. MAINTENANCE OF RECORDS. Grantee shall maintain, for a minimum of three(3) years after the completion of the contract, adequate books, records, and supporting documents to verify the amounts,recipients, and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records, and supporting documents related to the contract shall be available for review and audit by the Auditor General or such other auditor as the Administrator or the Auditor General may deem appropriate; and Grantee agrees to cooperate fully with any audit conducted hereunder and to provide full access to all relevant materials. Failure to maintain the books,records, and supporting documents required by this section shall establish a presumption in favor of the Administrator for the recovery of any funds paid under the Grant Agreement for which adequate books, records, and supporting documentation are not available to support their purported disbursement. 33. INDEPENDENT CONTRACTOR. Nothing in this Agreement shall be considered to create the relationship of employer and employee or principal and agent between the parties hereto. In the performance of this Agreement, Grantee shall act as and shall be deemed at all times to be an independent contractor. Page 13 of 15 34. MODIFICATION OF AGREEMENT. No alteration, amendment, modification, variation, addition, or deletion of any provision of this Agreement shall be effective unless it is in writing and signed by the parties hereto. IN WITNESS WHEREOF the parties hereto have hereunto set their hands on the day and year first above written. ADMINISTRATOR: GRANTEE: The State of Illinois represented by the City of Elgin Police Department Attorney General of the State of Illinois c_it Q f�_ BY: (eifWg Lisa Madigan Scan R 511"- ct-( I Print Name of Signitory BY: An M. i► ne TITLE: i + fl1cunct c�E,r TITLE: Chief of Staff 1 DATE: (U v u C vrx,6-eA" '�F aoeY' DATE: +- 21(ta ? FEDERAL EMPLOYER ID# 36-6005863 Page 14 of 15 • EXHIBIT A VIOLENT CRIME VICTIMS ASSISTANCE ACT PROGRAM PROJECT BUDGET PERSONNEL: SALARIES $5,832.00 BENEFITS $1,166.00 CONTRACTUAL EMPLOYMENT $0.00 PROFESSIONAL INSURANCE $0.00 OTHER $0.00 TOTAL PERSONNEL $6,998.00 OPERATING EXPENSES: CONTRACTUAL SERVICES $0.00 SUPPLIES $0.00 PRINTING $0.00 OTHER $0.00 TOTAL OPERATING EXPENSES $ 0.00 • TRAVEL: TRAVEL $0.00 TRAINING-ATTENDANCE $0.00 TRAINING-HOSTING $0.00 TOTAL TRAVEL EXPENSES $ 0.00 TOTAL OPERATING EXPENSES $6,998.00 Page 15 of 15 __;.;;. : ;, ILLINOIS CRIMINAL JUSTICE pc INFORMATION AUTHORITY 300 W.Adams Street • Suite 200 • Chicago,Illinois 60606 • (312) 793-8550 September 21, 2010 • Jo Ann Stingley Victim Assistance Coordinator Elgin Police Department 151 Douglass Avenue Elgin, Illinois 60120 Dear Ms. Stingley: Enclosed is your copy of Interagency Agreement# 809028 between your office and the Authority for the implementation of the Domestic Violence Program. If you have any questions,please feel free to contact me at(312) 793-1303 or by email at lajuana.murphy@illinois.gov. Sincerely, ia�uana upy Lajuana Murphy Federal and State Grants Unit Ends CC: MF#809028 Far: (312)793-8422 • TDD: (312) 793-4170 • www.icjia.state.il.us iwommon Domestic Violence Case Manager Position Description General Definition and Condition of Work Performs duties related to assisting victims of domestic violence and n of tthee ir familli ies; does related work as required. Work is performed under the general sup Assistant Coordinator. to 10 the exertion of up to 20 pounds of force occasionally, up This is light work requiringobjects; pounds of force frequently, and a negligible amount of force constantly an r movtiv motions;workvocal requires standing,walking, operating a vehicle,fingering, grasping, eans of the spoken work; communication is required for expressing or exchanging ideas byls; visual hearing is required to perceive information at rute�data det em nir19 then word eac uracy of work, d acuity is required for preparing and analyzing written or comp is observing-general and altibe exposed to The 7b blood borne pathogens and may be environmental conditions.The workermay required to wear specialized protective equipment. Essential Functions/Typical Tasks: • Assist victims of domestic violence etect detectives tol ensguorders of protection. • retl he safety of victims of domestic Work with police officers an violence, including identifying the most at-risk victims as indicated by factors such as the threat or use of weapons as indicated in the reports. • Assist victims with filing police reports and victim compensation claim forms. • Facilitate court advocacy services. • Review domestic violence police reports and contact victims to offer services. • Provide safety planning services to victims of the domestic violence. • Provide crisis counseling services to victims of domestic violence and their famiass • Coordinate and refer domestic violence victims to various community agencies needed. ces. • Maintain detailed case files and documentation officerssv n conjunction with the police • Provide training on domestic violence to police training director. • Represent the police department on the Kane County Domestic Violence Task Force. • Coordinate with the department CR/CP division educational presentations on domestic violence to interested groups.• reports, Conducts home visits to domestic violence victims in conjunction with police if needed. • Organize and conduct meetings with partnering agencies. • Transport domestic violence clients to court hearings. • Develop and disseminate domestiviolence information to department personnel. • Complete monthly statistical reports. • Disseminate service surveys to domestic violence victims. • Perform related tasks as required. Knowled e Skills and Abilities Knowledge of interviewing techniques and human ber vior; k owledge nd practicesofheeftlheynamics of domestic violence, knowledge of domestic violence laws, pto criminal justice system; ability to communicate knowledgeable;tively bability to establish bl sh and mainitaoth orally and in writing; yin an prepare concise written reports; computer effective working relationship with court officials,the local domestic violence shelter and the e general public. Education and Experience: Any combination of experience equivalent to graduation from an accredited college or university with a Bachelor's degree, preferably a Master's degree, in social work; some prior experience in social services and counseling. This is a class description and not an individualized job specification.Th-e class-descriptio n st -9Eneone job classification,ral er adscope buof snot totally responsibilities, and requirements of allpositions RECOVERY JAG # 809028 Agreement REVISED 6/0812010 Supplemental Questionnaire Performance Measurement Form To assist in fulfilling the accountability objectives nd funde ingder �Reinvestment must Recovery Act of 2009, applicants who receiveg provide data that measure the results of their work.Recipients that p are p y delinquent the endenc of the in their reporting will not be permitted to draw down funds thereafter, during delinquency, and may be subject to other appropriate awards anduspen on ets ormcluding, but not limited to,restrictions on eligibility of future termination of their Recovery Act award. Please complete the following steps. Step 1: Select 1 or more of the 7 JAG purpose Areas Step 2: Under each purpose area selected chose 1 or more program activities Law Enforcement(1) C Prosecution& Court(2) C State/Local Initiatives r State/Local Initiatives Training r Training r Technical Assistance C Technical Assistance 17 Personnel r Personnel ... Equipment& Supplies E Equipment& Supplies r Contractual Support r Contractual Support r Information Systems C Information Systems IT Research,Evals &Product Devel G Research,Evals &Product Devel r Outcome for all activity areas r Outcome for all activity areas # $�9028 s• RECOVERY JAG Agreement Key: Areas=(1)Law Enforcement; (2)Prosecution and Court; (3)Prevention and Education; (4) Y Treatment and Enforcement; (6)Planning, Corrections and Community Corrections; (5)Drug Evaluation, and Technology Improvement; (7) Crime Victim and Witness of settings. Jag Purpose Area Selection (Continued) ro Prevention&Education(3) f Corrections & Community Corrections(4) F State/Local Initiatives r State/Local Initiatives C Training r Training ✓ Technical Assistance r- Technical Assistance ✓ Personnel r Personnel [' Equipment& Supplies Equipment& Supplies ✓ Contractual Support r Contractual Support ✓ Information Systems r Information Systems ✓ Research,Evals &Product Devel r Research,Evals &Product Devel ✓ Outcome for all activity areas r Outcome for all activity areas Planning,Evaluation, and Technology r Drug Treatment& r Improvement(6) Enforcement(5) ✓ State/Local Initiatives E State/Local Initiatives ✓ Training r Training r Technical Assistance r Technical Assistance ✓ Personnel C Personnel ✓ Equipment& Supplies r Equipment& Supplies ✓ Contractual Support r Contractual Support r Information Systems r Information Systems r Research,Evals &Product Devel r Research,Evals &Product Devel r Outcome for all activity areas r Outcome for all activity areas # 809028 RECOVERY JAG Agreement Key: Areas=(1)Law Enforcement; 2)Prosecution and Court; (3)Prevention and Education; (4) Corrections and Community Corrections; (5)Drug Treatment and Enforcement; (6)Planning, Evaluation, and Technology Improvement; (7) Crime Victim and Witness of settings. Jag Purpose Area Selection (Continued) r Crime Victim and Witness(7) 1 Training r Technical Assistance Fe Personnel ✓ Equipment& Supplies ✓ Contractual Support ✓ Information Systems ✓ Research,Evals &Product Devel ✓ Outcome for all activity areas Key :: Areas = (1) Law Enforcement; (2) Prosecution and Court; (3) Prevention and Education; (4) Corrections and Community Corrections; (5) Drug Treatment and 80� RECOVERY JAG # 9028 Agreement Enforcement; (6) Planning, Evaluation, and Technology Improvement; (7) Crime Victim and Witness of settings Step 3 D1RECf'JONS; Please Fill out the table below with each of the JAG performance measures selected for your program. Please refer to Appendix.A for the performance measurements with definitions.and for an explanation of the specific data needed.elements Examp to(ollect RED)Pleasereach delete performance measure.Add additional text boxes example before submitting. RECOVERY # 80 ?g • A JAG Agreement No. Data Applicable IVo. Performancendicator ©C /S6 Description Grantee Purpose Indicator Report Areas A. Number of • Orlme Victim gThe purpose of this output indicator is to measure 5 Numbera of program OP DSprogram participants service provision levels.Appropriate for grantees in P g and Witness receiving services purpose areas in which(ARRA)]AG funds are used for participants (Direct Service) direct services to individuals and/or groups of program service receivigcurried participants. (e.g.,crime prevention/intervention over from the programs,one-to-one contact,support groups). Program participants may be defined by the population served by previous the program. Report the number of program participants reporting who received services during the reporting period period SOURCE: Program records are preferred data source. B. Number of Applies to purpose areas: Law Enforcement,Prosecution NEW program and Court,Prevention and Education,Corrections and participants arti ipa is Community Corrections,Drug Treatment and servicesrece that ving Enforcement,Crime Victim and Witness were added during the reporting period C. Sum (a+b) Auto-calculated by PMT RECOVERY JAG # 809028 • Agreement SHOULD• 1 ONLY USE IF DATA for ITEM #16 IS NOT A. Number of Law 7 Number of defined OP SIEnforcement groups trained REPORTED.The purpose of this output indicator is to defined groups (SHOULD ONLY USE measure system/program capacity.Appropriate for trained during IF DATA FOR ITEM grantees in purpose areas that use (ARRA)JAG funds for the reporting #16 IS NOT system improvement.To train defined groups who are period REPORTED) (System within a defined geographic region or discipline. Report B.Total Improvement) the number of defined groups(i.e„ communities/organizations/agencies)trained during the number of reporting period. (Training is paid with (ARRA)JAG defnn d groups funds,) training during the reporting period C. Percent of those needing training and were trained (a/b)Auto- calculated by PMT 20 Percent of OC SI SHOULD ONLY USE IF DATA for ITEM #17 IS A.Number of Prevention & REPORTED.The purpose of this outcome indicator is to defined groups Education defined groups measure system/program capacity.Appropriate for who completed that completed grantees in purpose areas that use(ARRA)JAG funds for the training training system improvement. Report the number of defined during the groups(communities/organizations/agencies)that reporting completed training during the reporting period (Training period is paid with(ARRA)JAG funds.)Source: Event records of B.Totalf number are the preferred data source. d Applies to purpose areas: Law Enforcement,Prosecution groups that and Court,Prevention and Education,Corrections and participated in Community Corrections,Drug Treatment and the training Enforcement,Planning,Evaluation and Technology during the reporting period C.Percent(a/b) Auto-calculated by PMT 34 Number of OP SI The purpose of this output indicator is to measure the Law personnel extent of personnel retained as a result of(ARRA)JAG A. Number of Enforcement, retained with funds.This measure is only appropriate for the(ARRA) personnel Crime Victim (ARRA)JAG JAG because the(ARRA)JAG allows use of funds for retained with and Witness funds(System retention of positions otherwise lost due to budget (ARRA)JAG Improvement cutbacks.The intent of this measure is to capture the funds during Prevention & number of personnel retained each quarter for the life of the reporting Education the award. Report the number of personnel maintained period. DOES with(ARRA)JAG funds during the reporting period. NOT INCLUDE SOURCE: Agency records are the preferred data source. NEW PERSONNEL Applies to purpose areas: Law Enforcement, Prosecution HIRED DURING and Court,Prevention and Education,Corrections and THE CURRENT Community Corrections,Drug Treatment and AND Enforcement,Planning,Evaluation and Technology PRREVIOUS Improvement,Crime Victim and Witness REPORTING 1 PERIODS. B.Total number of existing • # 809028 RECOVERY JAG Agreement personnel paid by all OTHER (as applicable to non-ARRA or JAG)sources during the reporting period C.Total (a+b)Auto- calculated by PMT D. Percent (a/c)Auto- calculated by PMT - ----The purpose of this output indicator is to measure A.Law 35 accountability. Appropriate for grantees in purpose areas Enforcement Indicate the typeo ofn that use(ARRA)JAG funds for system improvement.This Personnel RETAINED personneland Court paid with(ARRA) measure is only appropriate for the(ARRA)JAG because B.Prosecution JAG funds(System the(ARM)JAG allows use of funds for retention of Improvement) positions otherwise lost due to budget cutbacks. r Check P rsonnel n all boxes applicable to the type of RETAINED P paid with(ARRA)JAG funds during the reporting period. and Education SOURCE Agency records are the preferred data source. Personnel Applies to purpose areas:Law Enforcement,Prosecution D.Corrections and Court,Prevention and Education,Corrections and andotions mmunity Community Corrections,Drug Treatment and orCorrocnel = Enforcement,Planning,Evaluation and Technology Person Improvement,Crime Victim and Witness Treatment and Enforcement Personnel F.Planning, Evaluation,and Technology Improvement Personnel G.Crime Victim and Witness Personnel # 80�28 RECOVERY JAG Agreement REPORTING SCHEDULE Progress reports are due 15 days after the end of each quarter according to the following schedule: Reporting Period Type of Report Due Due Date January 1 ^March 31 Quarterly Progress & Fiscal April 15 Reports: provide an update on grant funded activities and expenses taking place during the quarter April 1-June 30 Quarterly Progress & Fiscal July 15 Reports: provide an update on grant funded activities and expenses taking place during • the quarter July 1-September 30 Quarterly Progress & Fiscal October 15 Reports: provide an update on grant funded activities and expenses taking place during the quarter October 1- December 31 Quarterly Progress & Fiscal January 15 Reports: provide an update on grant funded activities and expenses taking place during the quarter Note: Quarterly progress &fiscal reports must be submitted even if no grant funds were expended or no grant activities took place;the report must explain the lack of activity: e.g. delay in recruitment or hiring, purchasing process, planning phase, etc. RECOVERY JAG Agreement Failure to submit Progress reports may result in suspension of grant payment. U.S. DEPARTMENT OF JUST��,E `-'�� OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER CERTIFICATIONS REGARDING LOBBYING.DRUG-FREEEBARMENT, SUSPENSION AND WORKPLACE REQUIREMENTS OTHER RESPONSIBILITY MATTERS; AND Applicants should refer to the regulations cited below to determine the certification to which they are required to attest.Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69,"New Restrictions on Lobbying"and 28 CFR Part 67, "Government-wide Debarment and Suspension(Nonpro-curement) and Government-wide Requirements for Drug-Free Workplace (Grants)."The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant, or cooperative agreement. 1. LOBBYING public(Federal,State,or local)transaction or contract under a public transaction;violation of Federal or State antitrust statutes As required by Section 1352,Title 31 of the U.S.Code,and or commission of embezzlement,theft,forgery, implemented at 28 CFR Part 69,for persons entering into a bribery,falsification or destruction of records,making false grant or cooperative agreement over$100,000,as defined at statements,or receiving stolen property; 28 CFR Part 69,the applicant certifies that: (c)Are not presently indicted for or otherwise criminally or (a)No Federal appropriated funds have been paid or will be civilly charged by a governmental entity(Federal,State,or paid,by or on behalf of the undersigned,to any person for local)with commission of any of the offenses enumerated in in-fluencing or attempting to influence an officer or paragraph(1)(b)of this certification;and employee of any agency,a Member of Congress,an officer or employee of (d)Have not within a three-year period preceding this applica- Congress,or an employee of a Member of Congress in con- tion had one or more public transactions(Federal,State,or nection with the making of any Federal grant,the entering into local)terminated for cause or default;and of any cooperative agreement,and the extension,continuation, renewal,amendment, or modification of any Federal grant or B.Where the applicant is unable to certify to any of the cooperative agreement; statements in this certification,he or she shall attach an explanation to this application. (b)If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or at- 3. DRUG-FREE WORKPLACE tempting to influence an officer or employee of any agency,a (GRANTEES OTHER THAN INDIVIDUALS) Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection with this As required by the Drug-Free Workplace Act of 1988,and Federal grant or cooperative agreement,the undersigned shall implemented at 28 CFR Part 67,Subpart F,for grantees,as complete and submit Standard Form-LLL,"Disclosure of defined at 28 CFR Part 67 Sections 67.615 and 67.620— Lobbying Activities,"in accordance with its instructions; A.The applicant certifies that it will or will continue to provide (c)The undersigned shall require that the language of this cer- a drug-free workplace by: tification be included in the award documents for all subawards at all tiers(including subgrants,contracts under grants and (a)Publishing a statement notifying employees that the cooperative agreements,and subcontracts)and that all sub- unlawful manufacture,distribution,dispensing,possession,or recipients shall certify and disclose accordingly. use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against 2. DEBARMENT, SUSPENSION,AND OTHER employees for violation of such prohibition; RESPONSIBILITY MATTERS (DIRECT RECIPIENT) (b)Establishing an on-going drug-free awareness program to inform employees about— As required by Executive Order 12549,Debarment and dangers of drugabuse in the workplace; Suspension,and implemented at 28 CFR Part 67,for prospec- (1)The 9 Tive participants in primary covered transactions,as defined at (2)The grantee's policy of maintaining a drug free workplace; 28 CFR Part 67,Section 67.510— A.The applicant certifies that it and its principals: (3)Any available drug counseling,rehabilitation,and employee assistance programs;and (a)Are not presently debarred,suspended,proposed for debar- ment, penalties declared ineligible,sentenced to a denial of Federal (4) abusevi that ns may boccur i in the uponlem benefits by a State or Federal court,or voluntarily excluded drug ace; from covered transactions by any Federal department (c)Making it a requirement that each employee to be engaged or agency; in the performance of the grant be given a copy of the state-ment (b)Have not within a three-year period preceding this applica- required by paragraph(a); tion been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connec- (d)Notifying the employee in the statement required by para-graph tion with obtaining,attempting to obtain,or performing a (a)that,as a condition of employment under the grant, the employee will— (1)Abide by the terms of the statement;and (2)Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (e)Notifying the agency,in writing,within 10 calendar days Check if there are workplaces on file that are not indentified after receiving notice under subparagraph(d)(2)from an here. employee or otherwise receiving actual notice of such convic-tion. Section 67,630 of the regulations provides that a grantee that Employers of convicted employees must provideo notice,including is a State may elect to make one certification in each Federal Justice title,a s,ATTN:Control of Ds Justice,Office33 of fiscal year.A copy of which should be included with each ap-plication Justice Programs,ATTN: Desk,633 Indiana Avenue, of and State NW.,Washington,D.C.20531.Notice shall include the iden- for Departmentncies may elect Justiceo use funding.g States an 4061/7. Ification number(s)of each affected grant; agCheck if the State has elected to complete OJP Form (f)Taking one of the following actions,within 30 calendar 4061/7. days of receiving notice under subparagraph(d)(2), DRUG FREE WORKPLACE respect to any employee who is so convicted— (GRANTEES WHO ARE INDIVIDUALS) (1)Taking appropriate personnel action against such an required Drug-Free Act of 1988,and employee,up to and including termination,consistent with the As required byat the CFR Part Workplace Subpart F,for 1988,grantees,as requirements of the Rehabilitation Act of 1973,as amended;or imdefined at 28 CFR Part 67;Sections 67.615 and 67.620— (2)Requiring such employee to participate satisfactorily approved for A.As a condition of the grant, I certify that I will not engage drugucpurposeso assistancey Federal,rehabilitation State,or locala health,ram in the unlawful manufacture,distribution,dispensing,posses-sion, such othr p a State,or law enforce- or use of a controlled substance in conducting any ment,or other appropriate agency; activity with the grant;and (g)Making a good faith effort to continue to maintain a drug- B.If convicted of a criminal drug offense resulting from a a free workplace through implementation of paragraphs(a), (b), violation occurring during the conduct of any grant activity,I (c),(d),(e),and(f). will report the conviction,in writing,within 10 calendar days B.The grantee may insert in the space provided below the of the conviction,to:Department of Justice,Office of Justice Programs,ATTN:Control Desk,810 Seventh Street NW., site(s)for the performance of work done in connection with Washington,DC 20531. the specific grant: Place of Performance(Street address,city,county,state,zip code) As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications. 1.Grantee Name and Address: City of Elgin/Elgin Police Department 151 Douglas Avenue Elgin IL 60120 3.Grantee IRSNendor Number 2.Application Number and/or Project Name 36-6005862 809028/Domestic Violence Program 4.Typed Name and Title of Authorized Representative Colleen Lavery Chief Financial Officer 6.Date 5.Signature 9/17/2010 j --0 d',2,,,a6,7) -u S.Government Printing Office.1996-405-037/40014 EQUAL EMPLOg }ENT OPPORTUNITY PLAN (EE( C;EK 11111CA 11VIr (Complete SECTION A Olt SECTION B below, as applicable. Complete ONLY ONE SECTION.) rant Program(circle applicable federal grant program): RECOVER JAG JAG,JABG, NCHIP,RSAT,VAWA,VOCA,Other(Specify) rant Number: 809028 Federal Grant Award Amount: $104,888.00 rantee/Organization Name(hereafter referred to as the"Entity"): City of Elgin Police Department ddress: 150 Dexter Court,Elgin,IL 60123 ontact Person: Jeffrey Swoboda elephone#:847 289-2763 Fax#: 847 289-2750 E-mail address: Swobodaj@cityofelgin.org SECTION A. CERTIFICATION (EEOP NOT REQUIRED) [responsible official] CERTIFY THAT THE FUNDED ENTITY IS lOT REQUIRED TO PREPARE AN EEOP FOR THE REASON(S)CHECKED BELOW,PURSUANT TO 28 CFR 42.302. 7.heck all of the following that apply: ENTITY HAS LESS THAN 50 EMPLOYEES D ENTITY DOES NOT RECEIVE A GRANT OR AWARD OF AT LEAST$25,000 3 ENTITY IS A NON-PROFIT ORGANIZATION ❑ENTITY IS A MEDICAL INSTITUTION 3 ENTITY IS AN INDIAN TRIBE 0 ENTITY IS AN EDUCATIONAL INSTITUTION Signature of Responsible Official] [Print Name and Title] [Date] OR SECTION B. CERTIFICATION (EEOP REQUIRED AND ON FILE) (For information regarding EEOP development, see: http:llwww.ojp.usdoj.gov/ocr/eeop.htm) Certification Statement(For Entities with 50 or more employees that receive a single grant or award of$25,000 or more): I, Jeffrey Swoboda [responsible official],certify that the Entity has formulated an Equal Employment Opportunity Plan in accordance with 28 CFR 42.301,et seq.,subpart E,that was signed into effect within the past two years by the proper authority and that it is available for review.The EEOP is on file in the office of Human Resources Department City of Elgin _[agency/organization name],at 150 Dexter Court El in,IL 60120 [address] for review by the public and employees,or for review or audit by officials of the Illinois Criminal Justice Information Authority or the U.S. Department of Justice,Office of Justice Programs,Office of Civil Rights as required by relevant laws and regulations. the above requirements,if Entity receives$500,000 or more through a single grant,or$1,000,000 or more in aggregate grant In addition to eq funds in an 18-month period,Entity .• i submit a copy of its Equal Employment Opportunity Plan to the Authority.The Authority shall forward the 1 Employment •.p. •,,i'ty Plant the Office of Civil Rights for review and approval. << Swoboda Chief of Police 9f/.34?0/O [Sign e o o ible Official] [Print Name and Title] [Date] EQUAL EMPLO', NT OPPORTUNITY PLAN (EEc L'EK 1tr.1R.At iviN (Complete SECTION A OR SECTION B below, as applicable. Complete ONLY ONE SECTION.) :ant Program(circle applicable federal grant program): RECOVER JAG JAG,JABG, NCHIP,RSAT,VAWA,VOCA,Other(Specify) rant Number: 809028 Federal Grant Award Amount:$ 104,888.00 rantee/Organization Name(hereafter referred to as the"Entity"): City of Elgin ddress: 150 Dexter Court,Elgin,IL 60123 ontact Person: Gail Cohen elephone#:847 9315607 Fax#: 847 9315906 E-mail address: Cohen G@cityofelgin.org .2_ .e P.`.. r+."!rL,1_,p Y1!VAN t Lb nip: - t I IV t i Y r t,i, i'v !,,V`_,► ire a ►+,itf 4 i r,th ,4, : c� ,i,, "SECTION A. CERTIFICATION (EEOP NOT REQUIRED) [responsible official] CERTIFY THAT THE FUNDED ENTITY IS lOT REQUIRED TO PREPARE AN EEOP FOR THE REASON(S)CHECKED BELOW,PURSUANT TO 28 CFR 42.302. heck all of the followini that apply: ]ENTTTY HAS LESS THAN 50 EMPLOYEES 0 ENTTIY ENTITY IS DOES MEDICAL INSTITUTION EA GRANT OR AWARD OF AT LEAST$25,000 ENTITY IS A NON-PROFIT ORGANIZATION ]ENTITY IS AN INDIAN TRIBE 0 ENTITY IS AN EDUCATIONAL INSTITUTION Signature of Responsible Official] [Print Name and Title] [Date] OR SECTION B. CERTIFICATION (EEOP REQUIRED AND ON FILE) (For information regarding EEOP development, see: http://www.ojp.usdoj.gov/ocrleeop.htm) Certification Statement(For Entities with 50 or more employees that receive a single grant or award of$25,000 or more): I,_ Gail Cohen [responsible official],certify that the Entity has formulated an Equal Employment Opportunity Plan in accordance with 28 CFR 42.301,et seq.,subpart E,that was signed into effect within the past two years by the proper authority and that it is available for review.The EEOP is on file in the office of Human Resources Department City of Elgin [agency/organization name],at 150 Dexter court Elgin, IL 60120 [address] for review by the public and employees,or for review or audit by officials of the Illinois Criminal Justice Information Authority or the U.S. Department of Justice,Office of Justice Programs,Office of Civil Rights as required by relevant laws and regulations. In addition to the above requirements,if Entity receives$500,000 or more through a single grant, or$1,000,000 or more in aggregate grant t funds in an 18-month period,Entity shall submit a copy of its Equal Employment Opportunity Plan to the Authority. The Authority shall forward the Equal Employment Opportunity Plan to the Office of Civil Rights for review and approval. Gail Cohen HR Director g t( 1 1 i) [Signature of Responsible Official] [Print Name and Title] [Date] ( 11 RIGHTS COMPLIANCE CLKllt 1ni 1' (Complete ENTIRE certification)— III want Program(circle applicable grant program): COVERY:JA irantee/Organization Name(hereafter referred to as the"Entity"): Eid,;,/ Pt i, u .P-e794.4-a ,-..5". \ddress: /37 D o u fj4/ •Ovz ON r-u 2ontact Person: LT-9 .5 w o"I a-- Telephone#: '12 zi - Z7 (n/ Fax#: 0 ii) Z&q " 2 ro E-mail address:Suuoi., << ,^want Number/Contract Name: SF tY o 2 e /a e QA CIA 1/4 o e,Jh' - ih'v/-e.i--e Certification Statement: Statement: I -41-1)_/) -Cu b 0 c [Responsible Official],certify to the following statements: ' • Entity is in compliance with all applicable local,state and federal civil rights laws,regulations and guidelines,including but not limited to those listed in the Interagency Agreement(s)/Contract(s)in effect for the grant(s) and contract(s)listed above. • No person shall be excluded from participation in,denied the benefits of,subjected to discrimination under,or denied employment in connection with any activity funded under this grant(s)/contract(s)on the basis of race,color,age,religion,national origin, disability,or sex. • Entity is in compliance with the following federal guidance materials regarding the provision of meaningful access to services and programs to persons with limited English proficiency(LEP): Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons(Federal Register,June 18, 2002,Volume 67,Number 117,Page 41455-41472). (Additional information regarding LEP requirements may be found at: http://www.ojp.usdoj.gov/ocr/lep.htm) In addition,I certify that in the event that a federal or State court or administrative agency makes a fmding of discrimination after a due process hearing on the grounds of race,color,age,religion,national origin,disability,or sex against the Entity,or any subgrantee or contractor of the Entity,the Entity will forward a copy of the finding to the Authority.The Authority will forward a copy of the finding to the Office for Civil Rights,Office of Justice Programs. Check the following item(s) that apply: XTHE ENTITY,ITS SUBGRANTEES AND CONTRACTORS HAVE HAD NO FINDINGS OF DISCRIMINATION WITHIN THE PAST 5 YEARS THE ENTITY,ITS SUBGRANTEES OR CONTRACTORS HAVE HAD FINDINGS OF DISCRIMINATION WITHIN THE PAST 5 YEARS (You MUST attach a copy of all fmding(s)made within the past 5 years that have not yet been submitted to the Authority) All current findings have already been submitted to the Authority;no additional findings have been made and no additional findings are attached [Signature of 'silo ible Official] [Title] [Date] CI\ ;RIGHTS COMPLIANCE LEK 1 It i iv11 (Complete ENTIRE certification) Grant Program(circle applicable grant program): COVERY:JAG • Grantee/Organization Name(hereafter referred to as the"Entity"): '"' Address: /5 b ,D{ cwr / / to n/ z O Contact Person: 04/ / (70 A - Telephone#: (d /Vl 93/ - -S1`b7 Fax#:01707)93/ - ss o G E-mail address: o A , o*:1 Grant Number/Contract Name: `f 0 d of o 2,0 Ptle. J 0 474-.47t 1/,-d lc ,r/c c. /f ,o4.► Certification Statement: G4,'/ Lei/0k — [Responsible Official],certify to the following statements: • Entity is in compliance with all applicable local,state and federal civil rights laws,regulations and guidelines,including but not limited to those listed in the Interagency Agreement(s)/Contract(s)in effect for the grant(s)and contract(s) listed above. • No person shall be excluded from participation in,denied the benefits of,subjected to discrimination under,or denied employment in connection with any activity funded under this grant(s)/contract(s)on the basis of race,color,age,religion,national origin, disability,or sex. • Entity is in compliance with the following federal guidance materials regarding the provision of meaningful access to services and programs to persons with limited English proficiency(LEP): Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons(Federal Register,June 18, 2002,Volume 67,Number 117,Page 41455-41472). (Additional information regarding LEP requirements may be found at: http://www.ojp.usdoj.gov/ocr/lep.htm) In addition,I certify that in the event that a federal or State court or administrative agency makes a finding of discrimination after a due process hearing on the grounds of race,color,age,religion,national origin,disability,or sex against the Entity,or any subgrantee or contractor of the Entity,the Entity will forward a copy of the finding to the Authority.The Authority will forward a copy of the finding to the Office for Civil Rights,Office of Justice Programs. Check the following item(s) that apply: ��`X THE ENTITY,ITS SUBGRANTEES AND CONTRACTORS HAVE HAD NO FINDINGS OF DISCRIMINATION WITHIN THE 1111 PAST 5 YEARS THE ENTITY,ITS SUBGRANTEES OR CONTRACTORS HAVE HAD FINDINGS OF DISCRIMINATION WITHIN THE PAST 5 YEARS (You MUST attach a copy of all fmding(s)made within the past 5 years that have not yet been submitted to the Authority) All current findings have already been submitted to the Authority;no additional findings have been made and no additional findings are attached I' =' ( 1'L P/VL.F Z l/61 //CG [Signature of Responsible Official] [Title] [Date] � F — c • RECOVERY: JAG FISCAL INFORMATION SHEET The following information is required to ensure that the Authority and its implementing agencies meet the financial and program reporting requirements of various federal grant programs. This information is required prior to the release of funds. The Implementing Agency is the state or local unit of government or not-for-profit agency accepting funds under the interagency agreement. The Program Agency is the organization responsible for performing the daily activities. An organization can be both the Implementing Agency and the Program Agency. Please return this form to the attention of your program monitor at the Illinois Criminal Justice Information Authority, Federal and State Grants Unit, 300 West Adams, Suite#700, Chicago, Illinois 60606. If you have any questions, please call your monitor at(312) 793-8550. Implementing Agency: ' j L,� //e % - 0-y��^-�'"''a P Im lementing Agency's FEIN#: 3 — G o o. L 2 Agreement#: ?O 9 D 2 Program Agency: rid ;A) I / L.t. 1.M t-1...,.�-- Program Title: J,A 'e�f DU r i �' 9 v ? . Pr 0 j r Api 1. Who will be responsible for preparing and submitting quarterly fiscal reports? Name: j0L M ��`7'7 N5 Title: Vti H P �-� Q Sd. „ rl-ia Agency: CJj;, ,. �a 11't.,_ g 3 Address: ) S1 �o FT H P1 -Q"��c- i - '1 v 1 Z, o Phon ZYQ_ Z ` & i. Fax:(81'7) 2.2 y - 27s-t 2. Who will be responsible for preparing and submitting quarterly data/progress reports? Name: J U -A ,N rj Title: -f' -1 a o Y f`ik�1 b �/, �3,'p1 ��SS� s �.� Agency: p;,�. Yo )i Address: /,s 1 "pUu 1 -A� �- '� r, 1 G o )Zo Phone: (Est-1 -7 ) Zg 9, LZ i 8(. Fax: (eh"--7) Zr ..- Z77J60 P:\FORMS\Initiation\ARRA JAG STATE\ARRA FORMS\Fiscal Information Sheet 04 03.doc RECOVERY: JAG 3. Will a separate fiscal account/fund be maintained for the program? Yes, this account will maintain: (Choose one) Federal funds only Both federal and local matching funds No,but all program funds will be identified by a specific account or fund number and recorded within the general accounting records for the Agency. 4. Where should program fund disbursements be sent? l� roAddress: ,7O 4r Al, 'S 5.5 03 Coo _ , Zv ATTN: 14/11 r0rl Ae 1"r&rri— / 5. What organization is listed as holder of the bank account into which program funds will be deposited? 04....‘42 3 Effective 07/2009 P:\FORMS\Initiation\ARRA JAG STATE\ARRA FORMS\Fiscal Information Sheet 04 03.doc A report prepared by City of Elgin Planning Department,August 09 list 441 properties in foreclosure in the city of Elgin. According to the Urban Institute, this decade may well turn out to be the most tumultuous in the history of the U.S. housing market. Homeowners in foreclosure see their credit rating plummet, limiting their ability to buy a new home or to borrow for other purchases.This spiral affects everything from credit ratings, efforts to get jobs, and the terms and prices charged for services such as insurance. Additionally, the aftermath of a home foreclosure on a family may affect parenting, self esteem, and the marital relationships. It may worsen negative behavior such as child abuse and substance abuse, and affect the mental health of an individual as extreme as suicide by people facing foreclosure. Financial stress is known to be a major contributor to domestic violence(July 2009, Urban Institute). This financial disaster has affected everyone and everything. People need more social programs, but financial support for social programs are shrinking and disappearing. The Associated Press Economic Stress Index combines three economic indicators, unemployment,foreclosures, and bankruptcy as a way of gauging how the recession has affected each of Americas 3,141 -counties. The Kane County Report from June 09-shows the following statistics: stress index 15.45; unemployment 11.5%; foreclosures 3.27%; bankruptcy 1.24%. The newly appointed city manager Sean Stegall had this to say (city of Elgin News letter SPIRIT spring 09): "The world changed last year, and that has impacted households and businesses across the county. But it also has impacted city government by fundamentally shifting the way the modern municipality will be able to do business." }` Property taxes generate revenue'which is used to operate municipalities, schools parks . libraries, road districts fire and police departments. Foreclosed properties do not provide tax''- revenue. Unemployment reduces consumption of all goods and services, and this phenomencin • will certainly impact how business is done in Elgin with 441 foreclosed properties and.a 14.t% unemployment rate. Elgin was assigned an AA+ rating by Fitch Ratings—New York April 2008. One of the positives for that rating was Elgin's strong financial management and resulting performance, nd low direct debt levels. Of concern to Fitch are Elgin's below average per capita income levels,` and high unemployment rate. According to the report, local redevelopment and annexation of developer—financed communities have led to property tax base growth averaging 9.2% annually over the last seven years.Additionally, the report states sound economic growth, conservative budgeting practices, and adherence to a policy requiring a general fund balance of 16% of expenditures have led to a strong financial position. However, only months later, Elgin has lost its strong financial hold described by the Fitch Ratings. In November 2008, the city experienced a layoff of employees and offered an early retirement package to employees who qualified in order-to balance the budget.The revenues from the river boat casino have dropped, unemployment has grown, and more homes have been foreclosed. Elgin certainly has challenges now and in the future. Substantial efforts by the local government, businesses, and citizens will be needed to get back to how we should be doing business in Elgin. . _ *,,,.....,, ,....... List of Potential Partnering Employers In the future,the following agencies/organizations might be considered to become partnering employers: • Kane County States Attorneys Office • Elgin Branch of the States Attorneys Office • Cook County States Attorneys Office Branch in Rolling Meadows, IL • The local emergency shelter - ' r ' i .. ' ./) • . : ..;- .., i? , 1,.• •' ,- ::.:''', - Il ...t #4 J. , _ ' • . -) ., 4--2• -. 4 - -- _ _. -_------------- _ _-__--_ .--- r 90.1.1C.iiZ. 1 • . , ' cia l'i8 ., ,,,." A • I . . . EL6111 12 ' ' '6'-n"M' :•'' 2009 EL GIN POLICE DEPARTMENT 1 .. L. ' Oit.'".. GANIZA 71ON CHAR" HT . I ''.\iiii.'iIiiii"") %.:4 .11•14;•.•: ., . . . , . • 4.11:i.4,•..,,,,.if..i„:...: : .. 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"i;:r:011 4 "" erde 1 ';15.'41.rifli".Z. iljA.kaat.4 ,,,........e .."....i .;;-1,RAtetet_Ili th.?4,94,—.st,„ aurfi7l el . 1"°'",4uniy Comintralt,/ ' Tf..,,-.-6,, .... .T-....q...-,... -,,y1,.......v.,::.1-i'‘'.i•-•: r.S. , • - i 1 , .-..6.-,.-.ita. •,,..4,.4•; ,,,upzko ,,,,.idb,,t,,,,,, ..... .. - . . • ,• . • i,III •• •--.p -,,, It4.Ill-o'''' '...,•op ox,,, -, .. ,;,:.•;o,i,iv4ii., • • ''',':. '14:',5:, •• ,••, , •• I 1 • . t I. ri_VV't•' . , ' , t . I ....1. . ''''''V-7;C: :i( •••••: 41:1 .ii:A '1i ! .; • '. I 1 . ''' , • • • • ' i. a -- 4• x . •• • . ! - • • 11 , 1 , 1 . ! _ . ' " ."1.1.• --, ••••• --,. ...,.A.:,.:;'''.---. 4. . • '.:1 I . 11 ! . ..,.,, . -. 1 'r,.'.::::......i.--7.7' ' '. . A . • ' , . •••.•,. .,„,w , . . - ... - • I , ,,.. .A,.:....,.. ..,•,• • ..........._ 1 • I. ., - ... ... .. . •44§,v . i "•",.. ,,,...•ti-., • ,... .tt, .• . 1. . .-.... . it •• , ' • ..:.... ,. ' I I ' I . , . . • ' t • . . i • -i ••:,• -i • Lark Syrris, MA, MS, LPC, NCC Elgin Police Department 151 Douglas Ave Elgin, IL 60120 syrris_1@cityofelgin.org NOTE: Lark Syrris just passed the LCPC licensure exam on 8/5/09. Her LPC -license-will-soon be superseded with-the LCPC license by the Illinois Department of Professional and Financial Regulations. COUNSELING EXPERIENCE 12/2007 — Present, Therapist, Family Services Association, Elgin, IL Part-time Therapist (presently) Provide individual and family counseling to children and adults presenting with various mental health disorders. Also work in collaboration with; school social workers and psychiatrists to ensure clients are getting all'the support they need to improve their-daily functioning. 7/2002 —Present, Elgin, Illinois Police Department, Social Services Unit Part-time Domestic Violence Case Manager (presently) Counsel victims of domestic violence and their families, and provide court advocacy and referrals to other community resources. Manage and maintain grant data for monthly and quarterly reporting. Also provide public outreach services such as writing articles and presenting on domestic violence to public schools, local colleges, the Department of Human Services and the Police Academy. Provide orientation training to newly hired police officers. Intern (for 9 months) Counseled teens who had run away from home or who were members of gangs. Counseled parents, couples, families, and children in middle school. Provided referrals to other community resources. Counseled victims of domestic violence and provided court advocacy. CONSULTING EXPERIENCE AS OWNER OF LARK SYRRIS COMMUNICATIONS, INC. 6/2003 — 6/2004— Allscripts, Libertyville, IL Management Consultant Managed contract writers who created the user requirements documentation for all software product lines. Created and implemented processes,management inspection and ins ecti which resulted in a return in investment for Allscripts of over$300,000. 4/2002 - 1/2003, Roche Diagnostics, Indianapolis, IN Process, Writing, and Training Consultant Created and documented processes for virtually all operational areas of the MyDoc venture, including Standard Operating Procedures (SOPs) for software/web development,product implementation, sales, support, training, and documentation. The SOPs are directly mapped to healthcare and software industry standards, including HIPAA, URAC, and ISO 9001- 2000. Also interviewed all MyDoc physicians and wrote their biographies for the MyDoc.com web site. Rewrote this web site's privacy statement to be more comprehensible and in line with H1PAA requirements. Created training materials for the MyDoc,com physicians' procedures. MANAGEMENT EXPERIENCE 8/1995 - 1/2002, McKesson, Inc., Wheeling, IL Director, Technical Writing Created the technical writing department for the Wheeling division, including recruiting and hiring all technical writers and editors. Managed multiple concurrent documentation proj eds.'Trained in the Rational methodology for creating user requirements and functional specifications, and assisted in the customization of Rational Clearquest to reflect ourij change management process. Developed and implemented methodologies, including change management and inspection processes for user requirements, functional specifications, and user documentation. Coached other managers, including providing seminars on effective team building and on business writing. Presented at STC conferences on career paths for technical writers. Co-authored and published a book on supply-chain processes for materials managers in the healthcare industry. Won several STC awards for excellence in documentation. Oversaw the design and creation of an HTML documentation site for the clients' intranets. Applied Information Mapping standards and principles in both the printed and online documentation. 6/1991 - 6/1995, Napersoft, Inc., Naperville, IL Manager, Documentation Rewrote all existing documentation. Managed all documentation projects. Prepared and trained developers for the company's first user conference, including writing their presentation materials and directing rehearsals. 3/1988 - 5/1991, Computer Power Group, Oak Brook, IL Manager, Documentation Consulting Created the documentation consulting services department. Recruited and hired all technical writers, and kept them 100%billable at all times. Participated in the entire consulting services sales cycle, including writing proposals and closing deals at client sites. Oversaw all documentation projects and some training projects.Performed all project management activities, including creating and maintaining all project plans, writing status reports to clients, and ensuring all deliverables were completed in time and within budget. Grew the documentation consulting services to be profitable within the first month of my employment with Computer Power Group.Rewrote Computer Power Group's internal documentation on testing and software development methodologies. Presented at an international training conference on the value and process of involving technical writers and trainers as integral members of the software development projeet team fratn-the first phase of the project life cycle on. Wrote training materials and instructors' scripts. EDUCATION 4/2003, National-Louis University, Elgin, IL. , 7; Master of Science(NI,S.),Human Services,-specializing in psychotherapy/counseling.Member of Honor Society. • 12/1986, Northern Illinois.University,-DeKaItt.„-.11- . Master of Arts (M.A.),English, speclall7lflgffl American literature,.iiterar • - . -c analysis,research, and persuasive writing. Some creative writing. Also-ta. Freshman writing and literature to earn.myMition..Member of Honor.Soci*y. • CONTINUING EDUCATION :The New Science of Happiness and its ImplicationstorCounseling Practice • The Reel and the Real(about media's influence on domestic violence) • Anger Control Made Easy: An Insightful,Powerful Method for Teaching Anger Control to Clients of All Ages • Adolescent Depression and Suicide • Women Issues in Recovery and Relapse Prevention • Changes in the Illinois Mental Health Code • Self-Injury Symposium • Motivational Interviewing and the Stages of Change • Family Violence Conference • The Art of Therapeutice Counseling: Solution-based Techniques • Anxiety Overview: A Cognitive Behavioral Approach • Pediatric Bipolar Disorder • Working Effectively w/Resistante&Burned-Out Parents • The Schizophrenia Prodrome: A Developmentally Informed Approach to Treatement • Bipolar Disorder In Children and Adolescents • Bridges Out of Poverty-Strategies for Professionals&Communities • Family Violence Symposium • Assessing and Treating Reactive Attachment Disorder • Cognitive-Developmental Treatment of Borderline Personality Disorder _ _ • FEMA • Not in My Neighborhood • Cognitive-Developmental Treatment of Borderline Personality Disorder • Sexual Assault and Domestic Violence Training (56 hours) • 16th Judicial Circuit Family Violence Coordinating Council,Proactive Domestic Violence Response for Law Enforcement Instructor Certification • How to Assess for Suicidal and Ilomicidar-Risk • Interviewing Techniques for Criminal Justice Personnel • How to Screen and Assess for Domestic Violence • Counseling Over-indulged Children —---910--BAMirlg-Std-^ESteertrirrrreenWeer-Girig— — is Teen Dating Violence Conference • Dialectical Behavioral Therapx__(Dnln, • The Intersection of Firearms and Domestic Violence • Elgin Police In-Service training on'animal abuse,homeland security,and criminal profiling RELATED EXPERIENCE Contract writing and editing services,to IBM, SPERRy, ar4Honeywell;a0full,, - -tune technical writing for Chicago,Bridge andlti/.g.;.t '. 1s4PIR'CPulten,-.,.iSm.p.-td. .; ofttechnical writers for.Computer Associates. In4,EUctor:OtEngliglizit NOrth, Illinois University(NIU),and.haye she assisteii- 011ege professors•into434. a- teainical Writing. JoAnn Stingley 1405 Royal Blvd. Elgin,1L.60123 Professional Profile: Twenty plus years of management, supervisory counseling, teaching, and community program development in the social work field. Management and supervision skills that include staff supervision, =- - - -— grant writing, and grant management. Counsehn individuals f2m,lies audagro�s. _...-:_.-,.::�:_,�-��_-�-._. ..�..,.,...F_ Program development and design Professional History: 1991 to-Present Victim Assistance Coordinator Elgin Police Department,Elgin,Illinois :Provide social services to citizens and;victims of cnxnet g - s including family, individual and group ei,unscling, crisis intervention, critical incidence sstress ;debriefing, Nand -commy program development Also serve on various coromu, ity board .; and committees and work in conjunction with several Iona iiiiity .agencies including schools and hospitals. Adjunct faculty-(geld-supervisor) to Aurora University,-Chicago School of Professional Psychology,n al Ps cholop and National-Louis University. Supervision and evaluation of bachelor and master's level social work and counseling students. Supervisor Domestic Violence Program, write and manage;grants for_Social_Services_unit of the_Elgin-P.olice-Department. 1999 to May 2009 Unified District 46 Elgin, Illinois Facilitate parenting groups for parents of children and teens in the L.E.A.P.P. Alternative to Suspension Program (Law Education and Positive Participation). Facilitate group for elementary, middle, and high school students who are L.E.A.P.P.participants. 1989 to 1991 Center Social Worker Jayne Shover Easter Seals,Elgin:,Illinois Provided direct casework and advocacy services for families and individuals from diverse socioeconomic backgrounds. Handled group therapy opportunities for parents and families. Networked with local community and state agencies in helping clients secure appropriate services and referrals which included school districts, DCFS, and public aid. Provided social work services to families of the 0-3 Developmental Clinic ---- - 1986 to 1991 Crisis Counselor(part-time) Sherman nospital,(Ecker_Psychiatric,Emergency l2.00m).Elgin, Illinois Provided counseling for individuals and families in crisis and individual therapy for chronically mentally ill clients of various ages. Prepared and maintained case files. Conducted diagnostic interviews, compiled psychosocial assessments, and diagnosed clients according to Dias ostic and Statistical Manual of Mental, Disorders :9781to 1989 Supervisor . • ,ter s; Larkin Center for Children and Adolescents,Elgin,.LIIInoi Responsibilities were to ensure implementation of residential treatment program winch included interview and evaluation }fired and trained a staff of seven. Scheduled and facilitated group home staff meetings, overall operations, and budget Of group home. Collaborated in the development of treatment programs and provided ongoing therapy for residents and adolescent groups. Provided day-to-day care for 12 children with emotional and behavior disorders and worked as Case Manager for Independent Living Program with daily responsibilities of home visits, advocacy, and counseling for young adults 18-21 years of age referred by the Department -of-Corrections and Department -of- - - Mental Health. Education: Post Masters School social work certification— Aurora University, Aurora, Illinois Masters of Social Work—University of Illinois at Chicago, Illinois Bachelors of Science — Mississippi Valley State University, Itta. Bena,Mississippi f�} f Licenses and Affiliations/Awards o License,#150_0.01334/Lincensed Social Worker, State of Illinois o National Association of Social Workers, Illinois Chapter ID#885394817 o Elgin Leadership Academy 1997, 1998 o Safe and Drug Free School Advisory Committee 1992-2009 o Community Crisis Center Advisory Board for Domestic Violence and Sexual Assault 1992-Present o Elgin Area Child Care Initiative Board of Directors,1994-2004 o Member of Human Relations Commission-City of Elgin, 1987=1991 o Partners in Peace Award, An honor bestowed upon individuals or groups who in their professional capacity have provided outstanding services and support to ;vititi is of domestic violence.and their children 2001 ' ` '• o' ;C.e icate Of`Leadership .;YWCA ( Mane .( rohch:Award ftoz • ` s 00b t o Certification of Professional Continuing :Education in Geriatrics-,:for Non- _ Physicians 2008 o Continuing Education Seminars 0 - 2001-2004 o Domestic Violence: Understanding the Dynamics, Assessment of Violence and Abuse o Law Enforcement and Strategies in Dealing with the Mentally Ill o The Intersection of Finances and Domestic Violence o Current Theories and Skills of Crisis Intervention 1p o 'Illinois State Treasurer Judy Barr Topinka, Financial Strategies for Low Income Women o "Train the Trainer" — Workshop for organi7ations serving low-income women and survivors of domestic violence, teaching techniques to assist in enhancing clients understanding of financial information o Dialectical Behavioral Therapy Training—DBT o Interviewing Technique for Criminal Justice Personnel o Behavior Disorders in Children and Adolescents _ _ o The Art of Supervision o -Community Violence: CaWes,?revention, and Intervention o Education of conflict Resolution; . •:f: : o Responding-to Child SexualAbuse. , - .o .aktioartincident Stress_Management: 'Basic Domestic CommUnity Crisis Center t • . : Ilowtto.Screen and Assess forDomestic Violence, • - - - City of Elgin Elgin Police Department BUDGET Personnel Page The Domestic Violence Case Manager will work 20 hours per week; 52 weeks per year during year one and year two; year three due to the grant period ending on 2/28/13 the Domestic Case Manager will work 32 weeks. Year 1 hourly rate of$24.58 at an annual salary of$25,563.00 year 2 with a 2% increase at an hourly rate of$25.07and a yearly salary of$26,074.26. In year three the grant period ends on 2/28/13 (covering a seven month period starting July 26, 2012 through February 26, 2013).The pay rate for this 32 week period will be $ 25.57hrly, 20 hour per week with a 2% at a total salary of $16,364.80 for 32 weeks). Total salary= $68,002.00. The rated fringe and flat rate fringe) benefits include; IMRF, FICA,Unemployment, Retirement/Pension, Workmen Compensation, and Liability, Health and Medical). The budget cost for the rated fringe is $15,499. $21,386.94 has been allocated to cover medical health benefits in accordance with the city of Elgin hiring ordinance new hires may choose from four medical plans offered by the city (PPO#1, PPO#2, HMO,or HMO/BA). Therefore, $21,387 has been allotted to cover the cost of at least 3 provisions under any of these plans. The total benefits: total rated fringe benefits and total flat benefits = $36,886.00 A total budget of personnel cost at$68,002.00 plus a total benefit cost of$36,886 =Total budget cost of $104,888. The Domestic Violence Case Manager target start date is July 26,2010, a hiring add will be posted on the City of Elgin's website, and on two other website, Career Builder.com and Social Service.com. The add will be posted for two weeks as of 6/21 /10 on these sites. All applications will be collected and reviewed by the Human Resources Department and forwarded to The Victim Assistance Coordinator for interviews. The Domestic Violence Case Manager responsibilities includes: follow up on all reported s• read eac hpolice report, contact each victim by phone, domestic violence police reports; eP or letter,provide crisis counseling,personal and legal advocacy,referrals, home visits , provide training to new police hires and provide community outreach and education, and provide other grant allowable activities as indicated. : EXHIBIT B: BUDGET IDENTIFICATION OF SOURCES OF FUNDING Implementing Agency: City of ! gm Agreement#: SO9028 SOURCE AMOUNT Federal Amount: JAG ARRA $104,888 Subtotal: $104,888 $0 Match: Subtotal: $0 $o Over Match: Subtotal: $0 GRAND TOTAL $104,888 B1 RECOVERY: JAG Budget&Budget Narrative City of Elgin Agreement# 809028 PERSONNEL SERVICES Annual_ #Months %Time On Federal Match Job Title Salary On Program Program Amount Contribution Total Cost Domestic Violence Case ManagerPart-time(20 hrs.per week)Ye $ 25,563.00 12 100% $ 25,563.00 $ - $ 25;563.00 Domestic Violence Case ManagerPart-time(20 hrs.per week)Ye $ 26,074.00 12 100% $ 26,074.00 $ 26,074.00 Domestic Violence Case ManagerPart-time(20 hrs.per week)Ye $ 16,364.80 Z 100% $ 16,365.00 $ - $ 16,365.00 Covers 31 months $ $ - $ - $ - $ - $ - $ - $ Total FTE 3.00 $ $ Total Salary $ 68,002.00 $ - $ 68,002.00 36,886.00 $ - $ 36,886.00 Fringe Benefits(Use figure from Fringe Benefit Worksheet) $ $ 10 ,88 .00 TOTAL PERSONNEL SERVICES $ 104,888.00 $ Budget Narrative for Personnel.Please give a brief description for each line of the Personnel Services Budget. See attached sheet for narrative Agreement # 809028 City of Elgin Elgin Police Department Personnel Page The Domestic Violence Case Manager will work 20 hours per week; 52 weeks per year during year one and year two; year three due to the grant period ending on 2/28/13 the Domestic Case Manager will work 32 weeks. Year 1 hourly rate of$24.58 at an annual salary of$25,563.00 year 2 with a 2% increase at an hourly rate of$25.07and a yearly salary of$26,074.26. In year three the grant period ends on 2/28/13 (covering a seven month period starting July 26, 2012 through February 26, 2013).The pay rate for this 32 week period will be $ 25.57hrly, 20 hour per week with a 2% at a total salary of $16,364.80 for 32 weeks). Total salary= $68,002.00. The rated fringe and flat rate fringe) benefits include; IMRF, FICA,Unemployment, Retirement/Pension,Workmen Compensation, and Liability, Health and Medical). The budget cost for the rated fringe is $15,499. $21,386.94 has been allocated to cover medical health benefits in accordance with the city of Elgin hiring ordinance new hires may choose from four medical plans offered by the city (PPO#1, PPO#2,HMO, or HMO/BA). Therefore, $21,387 has been allotted to cover the cost of at least 3 provisions under any of these plans. The total benefits: total rated fringe benefits and total flat benefits=$36,886.00 A total budget of personnel cost at$68,002.00 plus a total benefit cost of$36,886 =Total budget cost of $104,888. The Domestic Violence Case Manager target start date is July 26,2010, a hiring add will be posted on the City of Elgin's website, and on two other website, Career Builder.com and Social Service.com. The add will be posted for two weeks as of 6/21 /10 on these sites. All applications will be collected and reviewed by the Human Resources Department and forwarded to The Victim Assistance Coordinator for interviews. The Domestic Violence Case Manager responsibilities includes: follow up on all reported domestic violence police reports;read each police report, contact each victim by phone, or letter, provide crisis counseling, personal and legal advocacy, referrals, home visits , provide training to new police hires and provide community outreach and education, and provide other grant allowable activities as indicated. Travel N/A Commodities N/A Equipment N/A Other N/A RECOVERY: JAG Budget&Budget Narrative City of Elgin Agreement# 809028 EQUIPMENT Pro-rated Federal Math Item ILA Cost per Unit #of Units Shari Amount Contribution Total Cost $ - $ - $ - $ - $ _ $ $ $ $ - $ - $ - $ - $ - $ $ $ $ - $ - $ - $ - $ - $ $ $ $ - $ - $ $ $ $ - $ - $ $ $ - $ - $ TOTAL EQUIPMENT COST $ I $ I $ — Budget Narrative for Equipment.Please give a brief description for each line of the Equipment Budget. (See Attached Budget Instructions) N/A RECOVERY: JAG Budget& Budget Narrative City of Elgin Agreement# 809028 COMMODITIES Federal Match Item ILA Cost/Month #of Months Amount Contribution Total Cost $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ _ $ _ $ $ $ $ $ $ $ - $ - $ $ - $ f j $ - $ - $ $ TOTAL COMMODITIES COST $ - I $ - I $ d Budget Narrative for Commodities.Please give a brief description for each line of the Commodities Budget. (See Attached Budget Instructions) N/A RECOVERY: JAG Budget&Budget Narrative City of Elgin Agreement# 809028 TRAVEL Federal Match N/A Cost/Mile #of Miles/mo #of Months Amount Contribution Total Cost Program Staff Mileage* $ $ $ $ $ - $ - $ - $ Client Transportation $ - $ $ $ Conference Travel** Cost/person #of people #of days $ - $ - $ - ::::.:::. :.:;3::::::::::�:::: $ - $ - Airfare. $ •:,•::❖:•.:•::•.•:*** $ P_erDiem $ - $ $ $ - $ - 'L _,lging $ - - Other(Specify) $ - $ $ $ *State rate is calculated at$.505/mile.If agency rate is lower use that lower rate. **Out of State Travel requires prior Authority approval. TOTAL TRAVEL COST $ - $ - $ Budget Narrative for Travel.Please give a brief description for each line of the Travel Budget. (See Attached Budget Instructions) N/A RECOVERY: JAG Budget&Budget Narrative City of Elgin Agreement# 809028 CONTRACTUAL #of hours Federal Match ILA Cost/month Dollar/hour per month Pro-rated Share Amount Contribution Total Cost i, ;:;:;iisiii:i.°;i : : i:;i;.1 ;*:* - Cell Service $ !O.••.••_••.• P_••.•O_•y!••.O.•y!•�HyS'..2�!�S!�S•.O.•SeQ.'..!•3!. $ $ $ Telephone Service $ •...•.•••.•.•.._•.•.•••••••.•. .••.•.•.•.••.•••.....•.•.•_ $ $ t'. Pager service $ - ::!e:❖:•:!.Sl:.:44..:•:O_...._'•...,..l::x...•:•:l l:l:..* $ $ $ :..::::::: ::::: . «y:::i:im. - Conference Registration Fees $ - 4:•:•,:......_.....:..... $ $ $ Other:(Specify) $ :.......•:•:Sii 2 i�•'»�Iii3•2:52• '2•:I,�i $ $ - $ ii•••••00400 4•i000Or••40 4.•••O:iO is::.i♦ $ _ $ - $ - Other(Specify) $ I;;:;:::;;A:::::::•S:.:i$3:::•:;❖:•:•:•:;:•:❖:•,:•y;•;•:•:d•: $ . ..... ....... .......... ,e Boxes Below for Contractual Personnel " """"":ei e•..•..•..e•.e.oeoee•. .i••+••0.••••.•...• $ _ •.O•.O•o.❖.•0.•.•.s❖.❖.• $ _ ffinmga $ •Q.•.•0.❖.•.•.❖.,S.%Y.. .04•.•.o•.• •...o•O....• $ •••••♦•, .. ••••♦ TOTAL CONTRACTUAL COST $ Budget Narrative for Contractual.Please give a brief description for each line of the Contractual Budget. (See Attached Budget Instructions) N/A RECOVERY: JAG Budget&Budget Narrative City of Elgin Agreement# 809028 Federal Match GRAND TOTAL Amount Contribution Total Cost il\ $ 104,888.00 $ - $ 104,888.00 PERSONNEL SERVICES EQUIPMENT - COMMODITIES TRAVEL CONTRACTUAL 104,888.00 I $ - $ 104,888.00 TOTAL COST All procurements must be competitive FRINGE BENEFIT WORKSHEET: Agreement# 809028 Use this sheet to calculate the fringe benefits to be paid for project personnel. For each element of the benefit package, indicate the rate as � n from this sary or theworkshee amount t as the fringe flat benefiQdoid�ar er employee. Use the TOTAL FRINGE BENEFITS aou amount on the BUDGET under PERSONNEL SERVICES(cells G-13 and H13). RATED FRINGE BENEFITS Rate as % of Salary 7.650% FICA UNEMPLOYMENT 0.500% RETIREMENT/PENSION 12.270% WORKER'S COMP 0.340% DENTAL/VISION 0.000% HOSPITALIZATION 0.000% 2.032% Other (Specify) 22.792% Total%Fringe Rate Total Salary Paid By Grant (Federal and Match -Please use figure from $68 002.00 cell I-12 in the Budget Detail) $10 00 TOTAL RATED FRINGE BENEFITS FLAT RATE FRINGE BENEFITS $ per FTE HEALTH/MEDICAL INSURANCE(HMO/BA $21,387.00 OTHER(SPECIFY) $21,387.00 Total Flat Rate Fringe Number of grant—funded FTE(full-time equivelent)positions. (Please use 1.00 figure from cell F-11 of Budget Detail)* FLAT RATE FRINGE BENEFITS $21,387 TOTAL FRINGE BENEFITS: (Total rated+Total flat rate benefits) $36,886 *PLEASE REFER TO YOUR RESPONSE IN EXHIBIT A, SECTION II, QUESTION #1 . Increaseen public outreach and To reach out to silent victims and Make public presentations on awareness. help them to obtain needed social domestic violence and teen dating violence. - services. - Increased knowledge of domestic To help police officers be aware of TTrrain all eirnewly orientation.r o ice officers new violenceg and follow best practices in law aongand policeceim ceritivity among the officers. enforcement for domestic violence infpolice oll crma alls,domesric violence crimes. Identification of All Anticipated Short-term and Long-term Public Benefits Violence that occurs within the privacy of a family's household is s not ll a private lmatl er.froDmom'mei ic violence is a public health problem of epidemic proportions. It impacts our streets,to sexually transmitted diseases,;to the cost of healthcarnce e, to ant uand d ves ose areasAs the nOffice of all Criminal Justice Services of Virginia states, Dom stic levels of society. It has become a widespread and complicated issue facing net just st our ncrimiinal justice ticn.d Ifsystem, but also the workplace and day-to-day communitylife" (Virginia 4). To appreciate the public benefits of the Domestic b Violence is correspond to solutions ti ns to this problem. the problem of domestic violence in any community. The following sections describe the public problem and the benefits in solving the problem. Some Facts on Domestic Violence The following"Commonly Known Facts"are cited by the Violence Prevention Center of South Western Illinois (Violence Prevention Center of South Western Illinois, n.d., pp3-4): • Domestic violence is the single most common source of injury to women-more than auto accidents, muggings, and rapes by a stranger combined. • 97% of the women killed by another family member were killed by their husbands. • More than 4,000 women each year are killed by their partners. • By age 20, 1 in 3 young women will experience dating violence. • 63% of boys ages 11 to 20, arrested fo homicide,domestic violenceve ed their witnessed teas abuser.a ch d. • 70%of men in court-ordered treatment 80% of runaways come from homes where domestic violence occurs. •• Medical expenses from domestic violence are about$3-5 billion and absly, and sbiusiness forfeits another$100 million in lost wages, sick leave, non-productivity • departments, women account for 22%women5% of women seeking careseeki g prenatal care, 45%to 59or any% of mothers of abused departments,23% of pregnant children, and 58% of women over 30 years old who have been raped. • 80%to 90% of children are aware of the domestic violence in their families. • Men who batter their wives are likely to assault their children. • 5-10%of domestic violence victims are men, although this is a highly underreported number due to society's stigmas. woen According to the Washington State Coalition Against Domestic oint inlenc thee,li eti°m°e foand approximatdl reportedy having been assaulted or raped by an intimate partner at some ps. Since 1.5 million women are physically assaulted by intimate p annestimated 5!9 me on'phys caleassaults are many women experience multiple victimizations every year, perpetrated against U.S.women annually" (Washington State Coalition Against Domestic Violence, 2002, p.7). Teen Dating Violence their experience with In 1995, the Standard Times conducted a survey with 300 teens regarding domestic violence. A summary of their findings in dag was publ— ished in May the 22, 1995): "Here's What our Kids Say About Domestic Violence" (SouthCoas Yc More than half the students interviewed—56% -said theyeseen yknew somvioleeon at school between nvolved in an abusive relationship. Nearly half—43/o—said they rap a girlfriend by the back of her hai►", and couples.The teens reported having seen"a guy g another guy"flatten" his girlfriend to the ground, and another throw"his girlfriend into the locker." One teen reported seeing a girl scratch and claw at her boyfriend.Teens girlsseeing boyfriends push their girlfriends down stairs. Sixty-six percent of the boys and interviewed stated they felt that girls,especially, were not safe in their school. Gang Violence A major predictor of a teen participating in gang violence is domestic violence. It is well known that children who come from violent homes are not just likely tobecome ad vinolent ith,The P vth their ens, but they are also likely to join gangs and become violent with their peers_.,. Institute reports that a major root cause of violent behavior is"An unsupportive home life, including physical or psychological abuse. . ." and the venb'u'st having witnessed actsty to"resolve conflict hof v oout 'lence olencec'an cause& Swift 1993, p. 7). This same source states that e raumatic Stress Disorder(PTSD)similar to that experienced d"Experiencing violence. xpan osure to ce ordirect invo involvement in violence is likely to create the belief experienced by war veterans. p ng that violence is a normal form of expression. Bis�kely to produce further immersed in a violent culture, tsrof violence.Thle absence up in a community where violence is prevalent, of opportunities to express one's feelings or to're-visit' these experiences in a supportive environment will perpetuate the violence." The Juvenile Justice Bulletin of April 2000 cites the following"Family Factors"as major predictors of youth violence: • Parental criminality. Child maltreatment. • Poor family management practices. • Low levels of parental involvement. • Poor family bonding and family conflict. • Parental attitudes favorable to substance abuse and violence. • Parent-child separation. The ScienceDaily(Nov. 9, 2000, p.1)cites a study that was conducted by researchers at Wake Forest University Baptist Medical Cen adoles study cent�The study showsws a"strong piation between how children learnposure violent to violence and the use of violence by young behavior from their home environment as well as from their peer groups, their neighborhoods, and the media. Homelessness The fact sheet published by the Criminal Justice Services of Virginia states that"46% of cities surveyed by the U.S. Conference of Mayors identified domesticieffect as f hame vary cauonse ohildren who f homelessness" (Virginia Office of Criminal Justice, n.d.,¶4)•The o have already been traumatized by doviolence andcan only victimization on the steetsaThe effecte more traumas, n inability tofpheo� l well in school, and more vulnerability to diseases homeless on the community is also the potential spread of disease nd areaikely to shown that one person's trauma can easily become many people's trauma victimize. HIV/AIDS Studies have shown a significant link between domestic violence and the spread of HIV/AIDS. The Office for the Prevention of Domestic Violence (OPDV) in New 001) The warns bull the e public of the c that when connection between domestic violence and HIV (OPDV, Spring victims of domestic violence discover they health consultant to the Consortium on Violence Against have HIV,they are reluctant to inform their partners rear of retaliation. Tanya Jacobs, an independent Women, states"Violence against women is both a cause and consequence of HIV/AIDS infection"(Jacobs, 2003).The author cites a study that shows that HIV/AIDS and violence against women overlap in the following ways: • increased risk of HIV infection as a result of coerced sexual intercourse; limits• ce so women'so aiollencety oas aoresult of disclosure of ate HIV preventive Their HIV status to partners. ehavior; and • increased risk o Short-term Public Benefits • The short-term.benefits of the Domestic Violence Program are directly related to the victims and their children. They include: • Reduced number of injuries and homicides of victims • Reduced number of homeless victims • Increased safety of children of victims These short-term benefits directly result from empoweringcounseling safely leave from abusive relationships and to live independently. Nearly every victim Domestic Violence Case Managersbeen more victims over the years succeeds in safely , appealy rslto have beleness abusive relationships. Although there have incidents of domestic violence with se it is dolms ubtful' ��t ey would have everwhom the case managers safely left their abusive Without the assistance these victims received, relationships. Long-term Public Benefits The long-term benefits of the Domestic Violence Program include: • Reduced public health care costs • Increased school safety • Reduced teen dating violence • Reduced gang violence • Reduced homelessness • Reduction in the spread of exual access tosesouraes for personal hygiene and healthcaee iseases and other diseases associatd with the homeless who do not ha Explanation of How the Program will Further the Primary Priority for the Proposal Being Submitted The primary priority of the Domestic Violence Program is to contact every victim of domestic violence either cited on a police report h cr s directly ounsel ngt and info mation and refea als hat winservices, assistance in obtaining orders ofp ot t onof their chiren.To empower victims to break the cycle of violence two Heir lives and the managers, been able to achieve tthishe Domestic Violence Program, with only part-time case priority. Identification of Known Stakeholders The following people are involved in or benefit directly from the Domestic Violence Program: • The Victims of domestic violence, their children, their extended family, and the community. • The Domestic Violence Case Managers (2 part-time positions) • The Victims Assistance Coordinator of the Elgin Police Department • Police Department personnel • The local emergency shelter social services staff who work in collaboration with the case managers • The residents of Elgin who are either directly or indirectly impacted by domestic violence • Family Violence Coordinating Councils of Kane County and Cook County whose members include the case managers. • State's attorneys who prosecute offenders of domestic violence • Employers of victims Description of Internal and External Coordination Efforts The Domestic Violence program works internally sbManlage s with trainpolice police officers honp victims break the cycle of violence.The Domestic Violence Case domestic violence and encourage victim seesuestyhelp from enforcement. case managers polwork with victimsetheyrefer victims to the case managers and directly q believe have immediate and urgent needs.The Domestic Violence Program also works directly with the s City of Elgin to increase public awareness of domestic violence. The city has helped with arranging press releases and local TV interviews as well as printing public-outreach materials. The Domestic Violence Program also works in collaboration with the following outside agencies in - the community: • The Community Crisis Center for emergency shelter and bi-lingual counseling and legal advocacy in Kane County • The Renz Addiction Treatment Center for substance abuse issues • The Department of Human Services for public evaluations biand more long-aid ftherapy and bilingual victims • Family Services Association for psychic therapy • Centro de Information for the Hispanic population who require immigration services or counseling in Spanish • Department of Children and Family Services (DCFS) • Kane County and Cook County Probation Officers • Local churches for emergency financial and food pantries for victims • Ecker Center for psychiatric evaluations • Children's Home&Aid Society of Illinois • LifeSpan for counseling and legal aid for victims in Cook County • Prairie State Legal Services for victims requiring civil orders of protection in Kane County • States Attorneys in Kane and Cook Counties. • Local hospitals for victims who are severely injured or who are suicidal Schedule of Implementation That Details Major Phases of the Project Task Month Month Personnel Frequency Started Completed Responsible Reinstate part-time Domestic Violence Case July 2010 August 2010 Victim's N/A Manager position(20 hours per week). Assistane Coordinator Review every domestic violence police report. August Ongoing Domestic DailyViolence Case Call or write a letter to every victim and 2010 provide information on all the community Manager(s) services available to them and encourage victims to make use of these services.Provide safety planning,crisis counseling,assistance in obtaining orders of protection,personal advocacy,and information and referrals to other community resources. Make public presentations on domestic September Ongoing Violencestic As often Case requested as violence and teen dating violence. 2010 y Manager(s) the community Train all newly hired police officers during August Ongoing Domestic As often as Violence Case requested by their orientation.Present new information 2010 Manager(s) police about domestic violence at police roll calls. management 2010 On-going Victim's As often as the Prepare&submit all required reports July Assistance reports are Coordinator required. Internal Controls and Measures of Accountability To mitigate the risk of waste,fraud, and abuse of JAG funds, the Domestic Violence Case Managers report daily to the Victim's Assistance Coordinator and log daily work hours.The Victim's Assistance Coordinator tracks all expenses and ensures that the hours worked are the amount of hours allotted by JAG funding.The Victim's Assistance Coordinator also oversees all grant reporting and works with grant monitors to ensure all grant requirements are met. In addition, the Domestic Violence Case Managers track every daily activity they perform on an Excel spreadsheet and provide monthly status reports and statistics to the internal management at the Elgin Police Department.They also provide quarterly and annual reports to the grant monitors. These reports provide the following statistics of daily activities: • The number of new and ongoing female victims served • The number of new and ongoing female significant others who are served • The number of new and ongoing male victims served • The number of new and ongoing male significant others served • The ages of all new victims and significant others served (by female and by male) • The races of all new victims and significant others served (by female and by male) • The number of disabled victims served • The number of follow up contacts made with victims and significant others (female, male, new and ongoing) • The number of phone calls made • The number of letters sent • The number of in-person referrals made • The number of victims who received personal advocacy services • The number of victims who received emergency financial assistance • The number of victims who were assisted in getting orders of protection • The number of victims who received criminal justice support • The number of victims who were transported or escorted to court • The number of home visits made • The number of victims who received crisis counseling and how many hours • The number of victims who were assisted in obtaining victim's compensation • Anecdotal information highlighting unusual events or situations encountered The Domestic Violence Case Managers report directly to the Victims Services Coordinator who is the head of the Victims Services Unit of the Elgin Police Department. Experience of the Implementing Agency The Victims Service Coordinator oversees the Domestic Violence Program. She has headed the Victims Services Unit of the Elgin Police Departmentb since the its Coordi inception tor andg received fDrom the'c Department Violence • Program was added in 2000 through a grant written y of Commerce and Community Affairs in the amount of$150,000. She has a Masters degree in Soda( Work (MSW), and licensed as an LSW social worker.e tors of domestic violence.She has experience 'She has posng with it s ve working every crime imaginable which includes victims and perpetrators relationships with police officers and police management and equally positive working relationships with other social service agencies in the community. The Domestic Violence Case Managers have been working in the Domestic Violence Program for approximately seven years.They have Masters Degrees in Human Services and are Licensed Clinical Professional Counselors (LCPC).Both are certified in Proactive Domestic Violence Response for Law Enforcement.The client satisfaction surveys indicate that clients are satisfied with the service they receive from the case managers. The Elgin Police Department has been supportive of the Domestic Violence Program.The police officers receive additional training every year to ensure they are the ell inforto" med of new if they have adomestic question laws and best practices, and they use the camanagers with"gohe Domestic Violence Case Managers violence.Theyfrequently to domestic violetime followingthrough toens pertaininga victim is having a difficult tim supported, especially if to ensure victims are safe and supp � p officers provide back up to ensure the with prosecuting a case.When home visits are necessary, police case managers never find themselves in a dangerous situation. Program Description Summary Evidence-based The Domestic Violence Program was modeled after the Domestic Violence Enhanced Response Team or DVERT in Colorado Springs, Colorado. As much as funding and resources allow, the Domestic Violence Program performs the same main functions and works in collaboration with the same types of other community resources to help victims of domestic violence and their families Specific Strategies The Elgin Police Victims Services Domestic Violence Program serves victims and witnesses of family violence and their significant others within the Elgin, Illinois area, including Cook and Kane • counties. There are no limitations of age, ethnicity, gender, or income, and the service is free. The Domestic Violence Program consists of two part-time Domestic Violence Case Managers who are licensed counselors trained in helping victims of domestic violence and their families. The program is supervised by the Victims Assistance Coordinator who oversees the Victims Services Unit of - the Elgin Police Department.The Domestic Violence Case Managers review all police reports that involve or are related to domestic violence. These reports are provided electronically f they feel a the e R Records do Division; isi n; however, at times, officers bring reports directly to the case manager f more immediate attention.The case managers read all the reports, contactc visit,victimshom and,proceeortation ed as needed for victim safety,whether that is crisis counseling, advocacy, to court, community referral, or in some cases, referrals to assistance in another city. The case managers respond to an average of 100 police reports m hly, anof clients served becausean average 1,20 (many n a peporks showr. The bmore of police reports, however, do not reflect the number than one victim, and the case managers work with family members of victims as well. In 2008, the case managers served a total of 2,400 clients. Overall the case the community on is to e ensure is of a thateach domestic violence victim has been offered assistance,to educate h c violence, and to assist the officers with victims of domestic violence to reduce recidivism and support victims. Primary Priority The primary priority riori of the Domestic Violence Program is to help victims of family violence receive the best quality of services-and community-resources to'promotetheir-safety and well being. The following services are provided by the Domestic Violence Case Managers: • Follow-up with Domestic Violence Victims • Safety Planning • Crisis Counseling • Phone and Letter Contact(to provide information and referrals) • In-person Information and Referrals • Home Visits • Court Attendance • Personal and Legal Advocacy Public Outreach/Education • Increased police awareness of violence and victim sensitivity 3/22/10 Attachment 5: Jobs to Preserve Currently, the Domestic Violence Program is staffed with two part-time Domestic Violence Case Managers. The two positions have been supported by grant funding, both federal and state, and by local funding from the City of Elgin's General Fund Budget. The General Fund is the City's primary operating fund and the fund provides the essential basic services to the citizens of Elgin.The General Fund revenues include property taxes, sales taxes, licenses, permit fees, service charges and various other fees. The impact of the economic downturn has caused these revenues to be at a short fall. As a result of this short fall in the General Fund the City is not able to provide any funding to support these positions for the second quarter of this fiscal year 2009 and fiscal years 2010, 2011, and 2012. Without federal funding one of the positions will be eliminated from the police department. The City of Elgin quarterly financial data is provided at the end of this attachment.This funding will preserve the eliminated position. Domestic Violence Case Manager Position Description General Definition and Condition of Work Performs duties related to assisting victims of domestic violence and their families; does related work as required. Work is performed under the general supervision of the Victim Assistant Coordinator. This is light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move obe jects; o so vocall rk requires standing,walking, operating a vehicle,fingering, grasping, d re P ti communication is required for expressing or exchanging ideas by means of the spoken work; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy of work,and observinggeneral di inside and outside ons.The worker may be exposed to worker subject is to blood and may be environmental con required to wear specialized protective equipment. Essential Functions/Tvoical Tasks: • Assist victims of domestic violence in obtaining orders of protection. • Work with police officers and detectives to ensure the safety of victims of domestic violence, including identifying the most at-risk victims as indicated by factors such as the threat or use of weapons as indicated in the reports. • Assist victims with filing police reports and victim compensation claim forms. • Facilitate court advocacy services. • Review domestic violence police reports and contact victims to offer services. • Provide safety planning services to victims of the domestic violence. • Provide crisis counseling services to victims of domestic violence and their families. • Coordinate and refer domestic violence victims to various community agencies as needed. • Maintain detailed case files and documentation of services. • Provide training on domestic violence to police officers in conjunction with the police training director. • Represent the police department on the Kane County Domestic Violence Task Force. • Coordinate with the department CR/CP division educational presentations on domestic violence to interested groups. • Conducts home visits to domestic violence victims in conjunction with police reports, if needed. • Organize and conduct meetings with partnering agencies. • Transport domestic violence clients to court hearings. • Develop and disseminate domestic violence information to department personnel. • Complete monthly statistical reports. • Disseminate service surveys to domestic violence victims. • Perform related tasks as required. The First Quarter Elgin Illinois Financial Report 2009 For more understanding of the economic circumstances, below is a copy of the City of Elgin's latest financial report: Elgin, Illinois Fi's G.ucrter Financi<:al Report 2009 2009-2013 Financial Plan May 1, 2009 CITY(E" OF To Mayor Schock, Members of the City Council and Citizens of Elgin: It is my pleasure to present the 2008 Year End Results and the 2009 First Quarter Financial Report for the City of Elgin.When the City Council adopted the 2009 Budget and 2009-2013 Financial Plan, there was a request that staff provide ongoing updates to the City Council on the fiscal condition of the City's budget.Across the country, state, and regionally, local municipalities are dealing with the impact of the effects of an economic downturn that few have ever experienced. The City of Elgin has historically budgeted with prudent, sound, and conservative financial management.As evident of the first quarter results, those management practices remain in place and position Elgin to deal in an effective and proactive manner in these difficult financial times. The 2009 Adopted Budget for all funds is $274,715, 840, which represents an 18.22 percent decrease over the 2008 estimate of$335,941,790.The City's budget is comprised of 42 separate funds and an analysis of each, including revenue and expenditures, is provided at the close of this report.This quarterly report will provide an overview of the 2008 year end and how it compared to actual receipts and an overview of revenue and expenditures as it relates to the following select funds in the first quarter of 2009: General Fund, Riverboat Funds, Liability Insurance Fund, Health Insurance Fund, Retiree Health Insurance Fund, Police Pension Fund and Fire Pension Fund. Thta1 Budget.(All Funds) AcTw:t-2 ACT1 AL-20U5 522 .5r}x��Jii -- .5..941.7 3 E3T1)iAi€-2 _ BUDGET-2665 ` r ? y;&1] 5156.600.D 5213D.00Q.O U50,011111100 5CD.0110A00 53517,1100J300 Caws ldeamed t0.MO Budget Summary by Fund Type General Fun. Special Revenue Funds .S4.2D3.ato ?a.472.206 Dent Swine Fund 15.575.-W 15,7550 capita invspveurentFunds 1d 1739DD SB.t173,00 EnlEsprisz Funds 44,28B,45D 44,S21.91D InE-mat Servo?Funds 12.772.77D 1e.77EJ7D 11.38� 3D 1B.517.33D 'rn_ast andl+g�}'Funds $7 117 $274 15k4G s. .: - TSasillfd331xe` In order to fully grasp our budgetary position as it relates to 20O9 we must first examine our final position in 2008 as the previous information in the 2O08 budget process was based upon estimates. 2008 Year End Overview The following is a summary of City's major fund's operating results for the fiscal year ended December 31,2008_ General Fund General Fund revenues were approximately 511,332,000 greater than the prior year (2007)_ Although revenue grew a minimal 1.7 percent when compared to 2007, there were significant fluctuations amongst the various income categories_ Escalations in equalized assessed property value (14.16 percent) created a $4,270,130 increase in property tax receipts. Income tax revenue increased$832,470 but was to a large extent offset by a $671,710 decline in Sales tax. In combination, these major tax sources contributed 76.8 percent of the total General Fund revenues_ Actual intergovernmental income fell short of the previous year as a result of declines in replacement taxes, federal grants and pohice special duty services. A decrease in interest earnings was realized because of a decline in certificate of deposit and money market rates. Building permit fees waned due to the weakening housing market. The slow-down in home building also reduced the service charges associated with engineering reviews, plan checks and zoning petitions and variations. In contrast, county court and city parking -fines as well as code violation fines increased in comparison to the previous year. General Fund expenditures were approximately$5,252,000 or 6_8 percent greater than 2007 which is in line with the 2008 budget. The cost of earnings and benefits for City employees is the largest Fund expenditure. The 200B budget for this expenditure category was increased by 6.96 percent to accommodate for employee step increases, contractual cost of living adjustments potA., resulting pension contribution increases and growing benefit costs. However, actual General Fund earnings and benefits surpassed the budgeted allowance for these increases by$1,754,000_ Police overtime ($146,300) and fire overtime ($1,416,000) overages account for the majority of this excess expenditure. Reductions in planned contractual service and miscellaneous cost spending helped offset the earnings and benefit overages. To further balance the General Fund, a planned transfer to the Medical Insurance Fund was eliminated and financing of the Recreation Fund was reduced. The General Fund ended the year with a $224,395 decline in fund balance_ The 2008 General Fund deficit would have been substantially greater if not for reducing the transfer to the Recreation Fund by Si,1 paying the $1,0013,00E1 Other Post Employment fiability from the Health Insurance Fund and shifting a $671,650 salt purchase to the Riverboat Fund. Elgin Riverboat and Grand Victoria.Lease Funds The Elgin Riverboat Fund derives its revenue from the gaming taxes that are generated by the Grand Victoria Riverboat Casino_ The Grand Victoria Lease Fund receives land lease payments from the Casino.These funds are earmarked for capital expenditures, economic development incentives, Community service organizations and one-lime expenditures In combination, the Riverboat and Riverboat. Lease fund balances declined by $16,653,450 in 2008_ The main reason for this drop is that capital outlays, representing the completion of several multi-year projects, surpassed 2008 Riverboat receipts by$9,740,941 Gaming taxes fell short of the 2008 budget by$5,171,000.This down-turn in revenues coincides with the Illinois smoking ban implemented on January 1, 2008_ The Riverboat Fund balances also decreased because approximately $6,225,000 was transferred from the Riverboat fund to supplement other funds_ Specifically, $1,400,000 was transferred to the Equipment Replacement Fund for the purchase of vehicles; $1,500,000 was given to the Risk Management Fund to finance .• workman's compensation claims; $1,717,000 was forwarded to the Debt Service Fund to pay the principal and interest owed on bonds issued to build the Recreation Centre; and $1,608,000 was transferred to the General Fund as a subsidy in fieu of collecting automobile license fees. The Riverboat Fund also absorbed a 1670,650 road salt purchase on behalf of the General Fund.This one-time expenditure enabled the City to acquire 10,000 tons of road salt and restore depleted inventory level& Water and Sewer Funds in total, Water and Sewer Fund service revenues clecreaRPd 2.5 percent to $27„617,780. A reduction in residential water usage caused water revenues to stay relatively flat despite water rate increases of 5,5 percent in 2008_ This lower water usage also resulted in decreased sewer fees because the decline in consumption outpaced the 2.0 percent sewer rate increase. Interest income fell in both funds as a result of plummeting interpe•rates. The combined expenses of the Water and Sewer Funds totaled$23,749,698 which is a 7.4 percent escalation over 2007. Water operating expenses rose from the previous • year due to increases in wages and benefits resulting from contractual cost of living adjustments (COLA) and step increases. Also, expenses associated with sludge removal and annual system upgrades grew. Sewer operating costs were 26,2 percent more than the previous year because of increases in personnel and annual system .• upgrade expenses. Personnel related expenses rose because of COLA increases, step advancements and additional overtime costs. • •-• • - • •• • • The overall net asset position of the Water Fund increased $8,765,991. This . . improvement is the result of management's ,efforts to maintain revenues while containing expenses which culminated in net income before transfers and contributions of $4,613,043. In addition., the water fund received K941,730 of water system contributions from developers. Sewer Fund net assets realized an improvement:of $5,413,416. The vast majority of this enhancement is from the $5,189,380 of sewer main contributions made by developers. The remainder of the increase in Sewer Fund net assets is derived from operations. General Fund—1 Quarter 2009 The General Fund is the City's primary operating fund and is the financial vehicle that provides essential basic services to the citizens of Elgin. General Fund revenues include property taxes, sales taxes, license and permit fees, service charges and various other fees. In each of the last 15 years,the City Courici.has.approved five-year financial plans for the city's major operating funds. The Purpose of the plans is to provide a long-tern strategic direction to the community and to ensure the ongoing deliver of essential basic services. Over 76 percent of General Fund revenues come from sales, income and property taxes_ Many departments rely exclusively on the revenues to finance their operations, whereas other departments receive only a portion of their financial support from the General Fund. Therefore, it is imperative that in these economic times that policies and procedures be put in place to monitor expenses of those departments dependent on fund revenue. Included in this report is an analysis of budget versus actual for first quarter 2009. General Fund Major Revenue Sources 'ar 21. i 1 T ono. . P Property-le S23583;O00 S23207.40 S2E.118560 S30;1-15;555 '535,225350D Sales Tax 15534.780 17.075.61Q 10.4f13220 17,2x14.1013 155S8.8410 7051.150 7.736,30E1 6.3133,11a 8.4134,355 9,215,205 Income lax lc-zI 846.=_ .f11r Stil,672 C', -S52.I?4Y,315 S37r 4 ,0 ; S0141 ` 'Represents only the amount avaiabie tot general corporate purposes- of pen and dent obligation 0 the At the close of the first quarter, General fund revenues are ,differe nce a te into i prior year, but lagging $1.25 million compared to budget_ The Revenues" between 200B and 2009 is attributed to greater property tax revenues and special duty police billings, while offset by lower investment income_ When comparing 2009 Budget to Actual,the fact that property tax was budgeted at nearly$5 million more than 2008 and no Kane County property tax was received in the First Quarter, explains the difference. Expenditures in the General Fund are $887,339 greater than last year and $667,755 over budget The expenditure difference (both 2309 Actual to 2008 Actual and 2039 Budget to 2008 Budget)is attributed to the fact that the transfer to fund the city's liability to the Other Post Employment Benefits (OPEB) was completed in the First Quarter of 2009 versus the Fourth Quarter of 2008_ The First Quarter has historically been a quarter where expenditures exceed revenues_ Revenuesare lower due to two factors: 1. Virtually no property tax is received in the first three months;and 2. Sales tax is low as a result of the decrease in post holiday spending_ This is the major reason the City maintains a"Cash Reserve'to ensure monies are on hand to meet ongoing operational expenses_ Riverboat Funds - I Quarter 2O09 Riverboat Funds are special revenue funds established to collect gaming tax revenues. The City receives revenues from the riverboat operation by leasing the riverboat property and from admission and gaming revenue taxes. The admission tax amounts to $1 per patron. Gaming taxes amount to 5 percent of the operation's total gaming receipts. Proceeds from the Riverboat Funds have been used to re-establish a healthy General Fund Cash Reserve, repay expenses in developing the Riverboat site, purchasP equipment to enhance operational efficiency, and pay for one-tine, non- operational capital projects. The 2009-20'13 Riverboat Funds are budgeted to fund 109 initiatives_ Riverboat and Riverboat Lease Revenue Combined taw Proceeds BUDGET-2Dc5 SUMO-200B . . Q.'1 BIitY;FT-2d(ST plirr,Fr-2 BUOF T-20t 0 $sABQAW si DJ:DUN S15,0011003 $2OAUACC .000AD0 53Lg=pec Staff continues to monitor 2009 revenues and expenditures. Currently riverboat receipts are tracking at 12 percent below the $19.4 million budgeted, or $2_4 million under budget. Budgeted 2009 expenditures have been reduced to reflect the lower riverboat revenues—both from 2008 and 2009_ The Riverboat Lease Fund received, in April, a first quarter payment of 71,416_ Aging the remaining three payments are similar in nature to the initial one, which has historically been the case,it appears the$2.75 million budget should be met Only those projects that remain budgeted,or that could be accommodated by making a budget transfer from an existing project, should be undertaken at this time_ It should be noted that staff has been directed to move forward with the street resurfacing and revenssr been received,received, ad revenues at this time_ By July 2009, after six months of have clearer picture should develop on how successful the riverboat is in 2009- Liability Insurance, Health Insurance, and Retiree Health insurance' Funds- 1 Quarter 2009 the Liability Insurance Fund is the risk management fund that °,pays for the City's worker's compensation, liability claims, and property insurance_ The Health Insurance Ftmd covers the City's medical, life and unemployment insurances_ The Retiree Health Insurance Fund enables the City to provide post-employment health benefits for retired employees through a single employer defined benefit plan_ Differences between 2008 and 2009 revenues and expenditures, as well as 2009 budgeted versus actual, are related to the timing of when insurance premium payments and claims expenses are paid, and the transfer for funding the OPEB Liability_ /... Police and Fire Pension !Funds — 1st Quarter 2009 The Police Pension Fund is one Of three retirement funds for City employees- Its purpose is to provide benefits for disabled and retired uniform police officers as well as their surviving spouses and children. There are presently 101 participants in the Fund receiving $4.1 million in benefit payments annually. The Firefighters Pension Fund provides retirement and disability payments to retired or disabled firefighters and their spouses and children. There are presently 94 participants receiving approximately $3.45 million in annual payments from the pension fund. Changes in the asset balance of these funds (either positive or negative) are reflected through 'revenue"accounts. The investment portfolio mix is dictated by State statutes where no more than 45 percent can be invested in equities and 55 percent in fixed income instruments. Only January and February are reflected in the First Quarter as March's results were not received unlit late ApriL Importantly;March gains helped to offset a majority of the previous two month's Losses- in 2008, thecelandslosi-approximately 20-percent of-their value. When-coupled-with the fact that the funds are expected to earn a 7.5 percent actuarial rate of return, it is anticipated that a 27.5 percent increase in the police and fire pension fund levies will nesult. That would equate to an increase of approximately $500,000 and $550,000 in the police and fire funds property tax levies respectively- Summary In dosing, the.Staff will continue to monitor the City's financial position at the highest level throughout 2009_ While it is too early to tell, there are some signs that the recession is ndionger deepening. While several rnore difficult decisions lie ahead of us in the coming months,the City Council's actions to this point have positioned the City to directly confront these challenges- Sincerely, Sean R.Stegall James R.Nowicki Assistant City Manager Fiscal Services Group Director v-� Attachment 6: Proposed Positions Currently, the Domestic Violence Program is staffed with two part-time Domestic Violence Case Managers. Funding is being requested to sustain one of these positions. The other position is fully funded through other grant sources. Domestic Violence Case Manager Position Description General Definition and Condition of Work Performs duties related to assisting victims of domestic violence and their families; does related work as required. Work is performed under the general supervision of the Victim Assistant Coordinator. This is light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects; work requires standing, walking, operating a vehicle,fingering, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken work; hearing is required to perceive,. or information at normal spoken word levels; visual acuity and observing general surrou nd and anags alnd yzlagt itiesn nThe computer data, determining the accuracy of work, _The worker may be exposed to blood worker is subject to inside and outside environmental conditions borne pathogens and may be required to wear specialized protective equipment. Essential Functions/TyPical Tasks: .. Assist victims of domestic violence in obtaining orders of protection. • Work with police officers and detectives to ensure the:safety of victims of domestic violence, including identifying the most at-risk victims as indicated by factors such as the threat or use of weapons as indicated in the reports. • Assist victims with filing police reports and victim compensation claim forms. • Facilitate court advocacy services. • Review domestic violence police reports and contact victims to offer services. • Provide safety planning services to victims of the domestic violence. • Provide crisis counseling services to victims of domestic violence and their families. • Coordinate and refer domestic violence victims to various community agencies as needed. • Maintain detailed case files and documentation of services. • Provide training on domestic violence to police officers in conjunction with the police training director. • Represent the police department on the Kane County Domestic Violence Task Force. • Coordinate with the department CR/CP division educational presentations on domestic violence to interested groups. • Conducts home visits to domestic violence victims in conjunction with police reports, if needed. • Organize and conduct meetings with partnering agencies. • Transport domestic violence clients to court hearings. • Develop and disseminate domestic violence information to department personnel. • Complete monthly statistical reports. • Disseminate service surveys to domestic violence victims. • Perform related tasks as required. i--- Knowledge, Skills, and:Abilities Knowledge of interviewing techniques and human behavior; knowledge of the dynamics of domestic violence,knowledge of domestic violence laws, principles and practices of the criminal justice system; ability to communicate effectively both orally and in writing; ability to prepare concise written reports; computer knowledgeable; ability to establish and maintain an effective working relationship with court officials,the local domestic violence shelter and the general-public. Education and Experience: Any combination of experience equivalent to graduation from an accredited college or university with a Bachelor's degree, preferably a Master's degree, in social work; some prior experience in social services and counseling.This is a class description and not an individualized job specification. The class =description-defines-the general character scopeiof-duties-,.responSibilitiesi-and-requirements.ofall positions in one job classification, but is not totally restrictive or all inclusive. :t-- . . -. ..... . . . .. .. ., '- :.4 - • - --3. • Attachment 7: Sustaining-Positions As stated in the summary of the City of Elgin First Quarter Financial Report of 2009, the city staff will continue to monitor the City's financial position athht the highest level. 1f. Evee though Fund will it is too e stabilize,yto forecast the financial future of Elgin,we are hopeful and the position will be considered for the City of Elgin 2013 budget. In the 2013 budget process, the police department will include the Domestic Violence Case Manager position as a personnel budget item,which wiilll be pr sented to the position City of bfunded Elginget a the Management Committee. If General`Fund revenues a same level it was before this 2010.budget-cut. • ;; ' Attachment 8: Performance Indicators 1 The Domestic Violence Case Managers and the Victim's Assistance Coordinator will collect the data corresponding to the performance indicators as described in the following table. i , To help Respond to-every To help every JAG performance A. Total number of victims of reported incident reported victim indicator#3 individuals family of domestic of domestic receiving services violence -violence. - ----violence-receive — — carried over fro-m receive the services they the previous best quality need. reporting period ofservices (ongoing) B. Total number of and NEW individuals community resources to receiving services that were added safetypromotetheir during the being.and reporting period well C. Sum (a+b)Auto- calculated by PMT • Increase public To reach out to JAG performance A. Number of..defined outreach and , silent victims indicator# 19 groups who, awareness. and help them completed the. to obtain - training during the needed social reporting period services. B. Total number of defined groups who participated in the training during the reporting period C. Percent (a/b)Auto- calculated by PMT Increase To help police JAG performance A. Number of defined knowledge of officers be indicator# 16 groups trained domestic violence - -aware-of and - - during the and victim - follow best reporting period sensitivity among practices in law B. Total number of the police officers. enforcement for defined groups domestic needing training violence crimes. during the reporting period C. Percent of those needing training (a/b)Auto- calculated by PMT. ARRA— To re-instate one To perform all JAG performance Number of part-time Preserve Job part-time position activities indicator#33. DV Case Mare-inager corresponding positions to the goals Attachment 8 (Continued) JAG ARRA Performance measures • #5Number of program participants receiving services (Direct Service • #17 Number of defined groups trained. • #20 Percent of defined groups that completed training • #34 Number of personnel_ret ' _with-_(ARB.A) JJ: _funds_(System Improvement JAG • #35 Indicate the type of RETAINED personnel paid with (ARRA) funds,(System Improvement Attachment 9: Impact of the Country's Economic Recession In The Fall of 2008 banks failed, the Dow Jones Industrial Average dropped, and the aftermath of these incidents spread over the whole country incasing the world's wealthiest nation into a snowball effect that has touched every facet of this nation. Millions of jobs and trillions of dollars gone. Not only did you hear about people being laid off, but you heard about plants closing,and this news has spread throughout the nation to Elgin, Illinois of Kane and Cook Counties. It was Wall Street and now its Elgin streets.The economic turmoil hits home. The current unemployment rate in Elgin is in the double digits, local businesses are suffering, and factories are closing their doors just as they did during the Great.Depression. The Active Warn-Events Report (7/13/09)-from the-Elgin Chamber of-Commercee ifidicates fhb following Elgin-area companies are no longer in business: • SBS Construction,WMH Tool Group, • Citi, SKF Sealing Solutions (division closure), • Qualex, • Biden Circuits of America, Scruto Cement Construction, • IHC Construction, • Prairie Rock. • Stock Building Supply, Linen N Things (statewide) • Saturn, • Canon USA, • EpcoPaint, Elkay, `r- • Emerson Power Transmission, • Lunt Manufacturing-Co.,lnc., • Armour—Eckrich Meats LLC, (division closure), • Pier 1 Imports(state wide) In addition, there are approximately 69 other companies in Elgin and the surrounding area with layoffs and mass layoff status.The combine closures and layoffs effects 3,125 individuals and families in Elgin. A Chicago paper headline of 3/13/09 reads"Elgin School District to lay off Hundreds" This referenced the layoff which will be effective during the school year 2009_2010. Elgin School District U-46 is the second largest school district in the state of Illinois.The Chamber Of Commerce in Elgin stated in the Warn Act Events report that 300+ school employees were pink slipped in March 2009. Unemployment results in the lost of consumption by individuals, one company's employees are another company's consumers.The Ipss of jobs reduces the purchasing power prompting, businesses to cut production and to cut their work force.This becomes a spiraling effect, and eventually everyone is affected in some way. The City of Elgin's Finance Department reports the city of Elgin unemployment rate is at 14.1% (August 2009). Unemployment contributes to many other societal problems such as an increase in poverty, crime, and an unstable order politically, decline in social contact, decline in self-esteem, mental stress, and exacerbation of mental health problems and illness.The inability to pay bills, purchase necessities and provide for one's family takes a toll on individuals and pulls the fabric that holds society together apart. Unemployed workers are lost from the producing world of work. Their inability to patronize businesses has a negative effect on the overall economy. The economic health of a city, a town and a nation is directly intertwined to what can be produced and sold. 65. Please explain any efforts the Implementing Agency will take to make its use of these funds transparent: The program will provide required reports promptly to facilitate the grant monitors' ability to support the accountability and transparency objectives as described in the Recovery.Gov website. In addition, the program staff will collaborate with the city officials to have a press conference to announce th.e restoration of the position with the American Recovery and Reinvestment Act funding. All local politicians and the community will be invited to the conference. All public program literature will include a statement that this program is made possible by the ARRA funding, and all public outreach presentations will include mentioning that the AARA has made this program possible. 66. Please explain how the Implementing Agency’s community, county or region has been impacted by the country’s economic recession. Include qualitative data where available. Describe, in detail, any manufacturing lay-offs or plant closings, foreclosures, tax revenue projections, unemployment projections or other data significant to economic stability. Please create in Word or pdf and label as Attachment “A-9” to describe in detail.Upload completed attachment. Limit response to two pages. Click browse to upload file for Attachment A-9 response: A-9.docx 67. Multi jurisdictional Programs ONLY Please explain in detail the role of the Implementing Agency in this multi jurisdictional program; as well as, the role of all other participating jurisdictions. Provide contact information for all participating jurisdictions. Provide an organizational chart or illustration for how unit of command will be organized. Please create in Word or pdf and label as Attachment “A-10” to describe in detail.Upload completed attachment. Limit response to two pages. 11 Click browse to upload file for Attachment A-l0 response: 68. Budget and Budget Narrative Budget and Budget Narrative that itemizes all anticipated costs. Click on Browse to upload Budget: BUDGET.xlsx 69. Click on Browse to upload Budget Narrative: BUDGET NARRATIVE.docx 70. Proposed List of Potential or Identified Partnering Employers Click on Browse to upload Proposed List of Potential or Identified Partnering Employers: List of potential Employers.docx 71. Organizational Chart Click on Browse to upload Organizational Chart: 2009 Org Chart Final.pdf 72. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions (Sub-Recipient) This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 28 CFR Part 67, Section 67.510,Participants responsibilities. The regulations were published as Part VII of the May 26, 1988 Federal Register(pages 19160-19211). (BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS BELOW) Name and Title of Authorized Representative (Mayor or County President): Mayor Ed Schock 73. Implementing Agency Name: 12 feu- City of Elgin 74. Implementing Agency Address: 150 Dexter Court, Elgin, IE 60120-5555 75. The above,named Authorized Representative, has read the Instructions for Certification. The Authorized Representative certifies the following by placing his/her initials in the boxes provided:    1. The prospective lower tier participant certifies,by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department of agency. ES 76. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. ES 77. This form serves as a preliminary certification. An incomplete form will cause this entire proposal to be rejected from funding consideration. Awarded agencies will be required to submit a similar certification requiring the Authorized Representative’s actual signature. Instructions for Certification 1. By signing and submitting this proposal, the prospective low tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier 13 participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms “covered transaction,” “debarred,” “suspended,” “ineligible,” “lower tier covered transaction,” “participant,” “person,” “primary covered transaction,” “principal,” “proposes,” and “voluntarily excluded,” as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled, “Certification Regarding Debarment, Suspension, Ineligibility and voluntary Exclusion– Lower tier Covered Transaction,” without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may check the Non- procurement List. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of reports in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is, normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tiered covered transaction with a person who is suspended, debarred,ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. EQUAL EMPLOYMENT OPPORTUNITY PLAN(EEOP) CERTIFICATION (Complete SECTION A OR SECTION B below, as applicable. Complete ONLY ONE SECTION.) 14 Grant Program (check applicable federal grant program): 2009 American Recovery: Justice Assistance Grants 78. Grant Number: 79. Federal Grant Award Amount: $ $104,887.69 80. Address: 150 Dexter Court, Elgin, IL 60120-5555 81. Contact Person: JoAnn Stingley 82. Fax#: 847-289-2750 83. E-mail address: stingley j @cityofelgin.org 84. SECTION A. CERTIFICATION(ESOP NOT REQUIRED) I, 85. [responsible official] CERTIFY THAT THE FUNDED ENTITY IS NOT REQUIRED TO PREPARE AN EEOP FOR THE REASON(S) CHECKED BELOW, PURSUANT TO 28 CFR 42.302. Check all of the following that apply: 86. Name and Title of Responsible Official: 87. Date: 88. OR SECTION B. CERTIFICATION (EEOP REQUIRED AND ON FILE) 15 (For information regarding EEOP development, see: http://www.ojp.usdoj.gov/ocr/eeop.htm) Certification Statement (For Entities with 50 or more employees that receive a single grant or award of$25,000 or more): I, Gail Cohen, Human Resources Director 89. [responsible official], certify that the Entity has formulated an Equal Employment Opportunity Plan in accordance with 28 CFR 42.301, et seq., subpart E, that was signed into effect within the past two years by the proper authority and that it is available for review. The EEOP is on file in the office of Human Resources Department 90. Agency/organization name: City of Elgin 91. Address: 150 Dexter, Elgin, IL 60120-5555 92. for review by the public and employees, or for review or audit by officials of the Illinois Criminal Justice Information Authority or the U.S. Department of Justice, Office of Justice Programs, Office of Civil Rights as required by relevant laws and regulations. In addition to the above requirements, if Entity receives $500,000 or more through a single grant, or$1,000,000 or more in aggregate grant funds in an 18-month period, Entity shall submit a copy of its Equal Employment Opportunity Plan to the Authority. The Authority shall forward the Equal Employment Opportunity Plan to the Office of Civil Rights for review and approval. Name and Title of Responsible Official: Ed Schock, Mayor of the City of Elgin 93. Date: 8/28/09 16 ATTACHMENT A 1 N/A Attachment 2: Program Success For the last seven years, the Elgin, IL Police Department, which is the implementing agency, has been successful implementing a federally funded Domestic Violence Program through the Victims of Crime Act (VOCA), grant numbers, 202046, 204046, 204546, 206246, 206046, 208046. During the last three calendar years, the Domestic Violence Case Managers have successfully met the program goals, even though the number of reported domestic violence incidents increased every year. The overall goal of the Domestic Violence program is to contact every victim to offer assistance in safety planning, obtaining orders of protection, crisis counseling, advocacy services, and information and referrals to other agencies in the area. Another goal has been to assist police in understanding victims' needs and how to help them. Another is to increase public awareness of domestic violence and encourage people who are victims or who know victims to seek help in the community.The partnership between the Domestic Violence Case managers and law enforcement for the past seven years has forged an excellent working relationship between the case managers and police officers and detectives and has provided victims with a quick response to their needs. It has enabled the police department to have readily accessible assistance for domestic violence victims, provided information about available community resources, as well as provided a myriad of other assistance to victims of domestic violence. Domestic Violence Case Managers have continued to be involved with the police staff, other local social services agencies, and the public. In 2006, they addressed the needs of the community by initiating a support group, called the Women's Interest Network (WIN)that brought women together to discuss issues related to women, with a special focus on domestic violence. They learned from that experience that everyone's life was touched by domestic violence, either as-a victim or a witness. This program proved to,be successful because when;the suppport group terminated, one of the members of tiL the group started up a community group in the local library based on the guiding principles of-the WIN group.This group was established because the demand for the support was still prevalent, and the members had to become independent because case managers were no longer availble to run the group due to'the ever-increasing number of"domestic violence police reports they had to attend;to instead. The group continues to meet at the local library today. • In 2007, the Domestic Violence Case Managers implemented4the national `Cut it Out" program, n which entailed training local hair salon professionals to recognize sytmptoms of domestic violence among their clientele,and safely refer clients to local resources.They iav,_eagain, in 2009, presented the"Cut It Out"program at the local hair salon school at the request of one,of the teachers because a student of the school had been killed in a domestic violence incident the week prior to our presentation. Additionally, the case managers placed domestic violence information cards in all the local restaurants in the downtown area. A community representative from the Open Door clinic saw the cards at one of the restaurants and called to request cards for the clinic.This reveals that the community had become increasingly aware of the services available to victims of domestic violence. In 2008, the Domestic Violence Case Managers served double the number of victims than they served in the previous year. In 2006, there were 856 police reports on domestic violence, an increase of 2% over 2005. In 2007, there were 1129 police reports on domestic violence, an increase of nearly 4%. According to the monthly statistics we keep, in 2008, the Domestic Violence Case Managers served an average of 600 clients per quarter, totaling 2,400 clients for the year.This is double the number of clients served in 2007. The Domestic Violence Program has established prominent working relationships with several other community agencies.The Victims Assistance Coordinator serves as a laison to area community agencies and is a member of the Domestic Violence and Sexual Assault Advisory Board for the Community Crisis Center,which is the local domestic violence shelter, and the Victims Services Unit has collaborative partnerships with the Renz Addiction Treatment Center, DCFS, and Centro de Informacion. The Domestic Violence Case Managers are members of judicial committees of both Kane and Cook V Ci County. The Domestic Violence Managers have also honored requests from local schools and colleges to prestent on domestic violence and teen dating violence. The Domestic Violence Program has become increasingly visible in the community. Victims who have been helped often refer other victims to the case managers for help. In addition more victims are calling the case managers directly for help through the Website contact information. Victims sometimes hold on to letters that the case managers had sent to them months before and eventually call for help. The Domestic Violence Program has been successful in meeting all contractual grant agreements, including providing quarterly and annual reports and often exceeding goal projections. The Elgin community has become much more aware of domestic violence, and the relationship between the case managers and law enforcement officials has proven to be an effective means to combat domestic violence. Xi, • Y' ./ .il .1;3' ... .'u.wc.:.•IL: • .. f -• . 1' .. . S ...fy.. Attachment 3: Statement of the Problem violence incidents, this is a time when number of reported domestic i Based on the ever-increasing P the Domestic Violence Program should be adding resources, not losing resources. However, if more funding cannot be obtained, 50% of the program's staff will be laid off, which amounts to, in real terms, one part-time (20 hours)case manager. The program would have to continue with only one part-time case manager working 20 hours per week. That means fewer victims will receive assistance. In addition to losing half of this program's resources, community resources are also shrinking. The local domestic violence shelter has stated they may have to close their doors sometime in the Fall of this year due to lack of state funding. Other agencies have also reported they will need to cut resources due to lack of state funding.With the ecomomic crisis impacting nearly everyone in the community, many victims will have no one to turn to for help. The Elgin community has demonstrated an ever increasing need for the Domestic Violence Program through the increase in reported incidents. In 2003, 640 incidents of domestic violence were reported.by police in Elgin, up from 535 incidents in 2002. In the time period of 2000 to September 2004, there were 15 homicides, and 40% of these homicides were directly related to domestic violence. In 2005, there were a total of 767 incidents of domestic violence that were reported to police. In 2006, there were 856 police reports on domestic violence, an increase of 2% over 2005. Also in 2006, there was a homicide of a woman committed by her intimate partner. In 2007, there were 1129 police reports on domestic violence, an increase of nearly 4%. According to the monthly statistics, in 2008, the Domestic Violence Case Managers served an average of 600 clients per quarter, totaling 2,400 clients for the year.This is double the number of clients served in 2007. This increase of reported incidents of domestic violence may have multiple causes: - • The population of Elgin has significantly,increased. The population of.Elgin, per the 2000 census, is 94,487. In the 2008•census, the population had grown to 105,555. Withthe increase of population, it logically follows there will be an increase in all types of criminal activity, including domestic violence. • Due to the case managers' collaboration with police, police have become better reporters of domestic violence and more police officers refer victims directly to them. • Due to an increase of public awareness, more victims are seeking help from police and social workers. • More families have lost their family income due to job loss, and this increases the stress in their lives, which can lead to violence. The domestic violence case managers follow up with victims and provide assistance with obtaining orders of protection, crisis counseling, and information and referral services. Case managers have also provided public awareness programs. If the program suffers a loss of 50% of the staff, there will be little time to do anything but respond to crises, including walk-ins, call-ins, and police referrals. Without the public awareness programs, the case managers will no longer be able to focus on prevention measures, and many victims will not be educated about the nature of domestic violence and the services available to them to break the cycle of violence in their lives. The Domestic Violence Program has only two part-time (20 hours per week each) Domestic Violence Case Managers.With the current reduction in funding, the program will be reduced to one part- time case manager. If funding is provided through this grant,the program will be able to keep both case managers and continue to meet the needs of victims and their families. Due the deficit in the City of Elgin budget,the City will no longer be providing any funding, outside providing office space and supplies, needed to sustain the program. In an attempt to address how this program might be able to continue with only one part-time case manager,the idea of using college interns to help more has been discussed. The drawbacks include the following: • The interns do not have sufficient training in domestic violence or in crisis counseling to be able to serve victims on all levels. • By.the time theinterns would be trained, they would be leaving the agency. Interns stay at agencies for only 7 to 9 months. • The volatile nature of domestic violence is more than the inexperienced and phone calls,anthey would • Whereas the interns may be able to do some preliminary paperwork not be able to actually provide direct services to victims. In conclusion,the only way to maintain the Domestic Violence Progarm with it current number of professional services it to obtain this additional funding to maintain its full professional staff. 4/8/10 Attachment 4: Program Description Evidence-based or Best Practice Program From Which Program is Being Modeled The Domestic Violence Program was originally modeled after the Domestic Violence Program in Colorado Springs called the Domestic Violence Enhanced Response Team or DVERT, which was established in 1996 at the Colorado Springs Police Department, funded by the Office of Community Oriented Policing Services (COPS) and the Violence Against Women Grant Office (VAWGO).The program effectiveness of DVERT was evaluated by 21 s Century Solutions, Inc., in 2001.The final report of this evaluation concludes: "Services to victims have improved as a result of DVERT. Because of the collaboration among police and social service agencies,the most serious domestic violence cases are now being addressed. Advocates, police, caseworkers for children, the district attorney, and other agencies work together to ensure safety of victims. . . . Victims have more resources through DVERT. Safe housing, counseling, and explanations of criminal justice processes are among the resources available to victims. . . . Law enforcement practices have changed as a result of DVERT. Police officers are more aware of domestic violence issues in Colorado Springs; they receive more training in domestic violence (on stalking, dual arrests, and primary aggressor); and they have engaged in more problem solving than in the past. . . .It has saved lives, reduced violence, improved communication among city and county agencies and service providers, and improved the quality of life in Colorado Springs." (June 2001, Dawson, Mastrofski, Putnam, Solomon,& Uchida, Evaluating a Multi-Disciplinary Response to Domestic Violence: The DVERT Program in Colorado Springs:Final Report). Like the DVERT program,the Domestic Violence Program at the Elgin Police Department works • in collaboration with police, state's attorneys, and other social service providers such as the local crisis shelter, the child welfare agency, DCFS, hospitals, and legal advocates, to help victims and their children to obtain safe refuge and overcome obstacles they encounter in working toward breaking the cycle of violence and bettering their lives.The Domestic Violence Program is part of the Victims Services Unit of the Elgin Police Department and reports to the head of the unit, the Victim Services Coordinator. Also like DVERT,the Domestic Violence program has experienced the same successes with victims as discussed in the quotation above. Specific Strategies That Will Be Used to Successfully Implement the Program The Domestic Violence Program provides social services specifically designed to meet the needs of the Domestic Violence victims by providing Domestic Violence Case Managers, who are also licensed professional counselors and are trained in working with victims of domestic violence. The mission of the Domestic Violence Program is to help victims of family violence receive the best quality of services and community resources to promote their safety and well being.The Domestic Violence Program provides free social services to victims and witnesses of domestic violence, including case management, referrals to other community resources, crisis counseling, personal and legal advocacy, and home visits. The Domestic Violence Case Managers review every police report on domestic violence and follow up with victims to ensure they are getting the assistance they need to be safe.The case managers offer help to victims in obtaining orders of protection and other services, including crisis counseling for themselves and their children. When police officers feel that a victim is in imminent danger due to the use of or threat of weapons or due to the severe nature of the injury that occurred,they will bring the victim to the immediate attention of the case managers to ensure these victims are assisted immediately. The case managers also provide public outreach and educational services, including presenting on teen dating violence at schools, educating the public about domestic violence at the Elgin citizens' police academy, presenting at hair salon schools, and conducting support groups for women to increase their awareness of the community resources available to victims. In addition, the case managers provide domestic violence orientation to newly hired police officers.This orientation gives officers an immediate overview regarding the dynamics of domestic violence and their role and responsibility toward the victims, including giving them a tour of the local domestic violence shelter. Kinds and Scope of Activities To Be Performed The scope of the Domestic Violence Program activities is limited to victims and their impacted family members.The scope includes any victim of family violence, including partner abuse and abuse between parents and their children, uncles, aunts, cousins, siblings, grandparents, and roommates. The program includes the following primary activities: • Review all police reports on domestic battery, domestic disputes, and violations of orders of protection. • Contact victims via phone, letter, or home visit to offer services and referrals. • Assist victims who directly request help (with or without police reports). • Provide safety.planning services, assistance in obtaining orders of protection, crisis counseling, personal advocacy, and information and referrals to other community resources. • Develop and implement outreach programs to increase public awareness of domestic violence. • Assist police officers with victims who are too distraught to file police reports and need crisis counseling to calm down and help from the case manager in working with police to file reports. • Train police officers on domestic violence and victim sensitivity. • Log all activities performed for victims into a spreadsheet for data for grant reports. Explanation for How the Program Will Achieve the Stated Goals and Objectives The domestic violence program has the following basic goals and objectives: GOALS OBJECTIVES ACTIVITIES Reinstate part-time Domestic To increase ability to reach out to Re-hire the part-time Domestic Violence Case Manager position(20 more victims. Violence Case Manager whose hours per week) position had been cut due to lack of funding, or if that person is no longer available,hire a new part-time Domestic Violence Case Manager, or change the current part-time Domestic Violence Case Manager position to a r 11,which would be a change from 20 hours per week to 40 hours per week. Respond to every reported incident To help every reported victim of Review every domestic violence of domestic violence. domestic violence receive services police report. Call or write a letter to they need. every victim and provide information on all the community services available to them and encourage victims to make use of these services.Provide safety planning, crisis counseling, assistance in obtaining orders of protection, personal advocacy, and information and referrals to other community resources. Continued on next page. . . . City of Elgin on behalf of the Elgin Police Department Domestic Violence Program Agreement#809028 SECTION 60. ACCEPTANCE&CERTIFICATION The terms of this interagency agreement are hereby accepted, executed, and where applicable, certified and acknowledged,by the proper officers and officials of the parties hereto: y/7/id Date n/A��,�,lp —T— Jack Cutrone ��` Executive Director Illinois Criminal Justice Information Authority I, Ed Schock Mayor, under oath, do hereby certify and acknowledge that : (1) all of the information in the grant agreement # 809028 is true and correct to best of my knowledge, information antga and belief, (2) the the funds dm go bel used only grant funds is or the purposes described in the conditioned co d tiond upon the Authority's grant agreement#809028 and(3) g receipt of this certification. tc /o Date Ed Schock Mayor City of Elgin I, Colleen Lavery.Director,under oath,do hereby certify and acknowledge that:(1)all of the information in the grant agreement#809028 is true and correct to best of my knowledge, r information and b# ,(2)the grantthe awardin funds shall be used only of grant funds is the conditioned upon described the grant agreement#809028 and(3) g grant receipt of this certification. ataae-eet) riold /0 Date Colleen Lavery Director Fiscal Services Group City of Elgin I,_r ffrey Swoboda Chief of Police,under oath,do hereby certify and acknowledge that:(1)all ect to best of my knowledge, of information b ini the grantagreementgrant nds shallo28 is true and be used only for thepurposes described in the information and belief, (2) gr grant agreement#809028 and(3)the awarding of grant funds is conditioned upon the Authority's receipt of this certification. Date Je ey wo oda Chief of Police City of Elgin ILLINOIS CRIMINAL JUSTICE INFO RMATION Federal and State Grants Unit 25 Domestic Violence Program Elgin Police Department of the City of Elgin EXHIBIT A: PROGRAM NARRATIVE AGREEMENT NUMBER: 809028 I. SUMMARY OF PROGRAM II. STATEMENT OF PROBLEM III. GOALS, OBJECTIVES, and PERFORMANCE INDICATORS IV. PROGRAM STRATEGIES V. IMPLEMENTATION SCHEDULE I, SUMMARY Please supply a brief description of the program to be implemented Identify any proposed revisions or enhancements to the program previously funded, if applicable. This will be the first time that JAG is Domesticing the Domestic Violence Violence Program has been in existence e at he at the Elgin Police Department. However,the Dom c Elgin Police Department since 2000. Additional funding has been sought because of the reduction of city funding that occurred in 2009,which resulted in the program cutting 50% of its staff. JAG funding was sought to re-instate the staff that was cut. The following subsections briefly describe the Domestic Violence Program. Evidence-based The Domestic Violence Program at the Elgin Police Department was modeled after the Domestic Violence Program in Colorado Springs, called d the the Coloradolc Violence anced Springs Police Department,nse fund d or DVERT, which was established in 1996 by the Office of Community Oriented Policing Services (COPS) and the Violence Against Women Grant Office (VAWGO). The program effectiveness concludes: was evaluated by 21st Century Solutions, Inc.,in 2001. The final report of this evaluation have improved as a result of DVERT. Because of the "Services to victimsp collaboration among police and social service agencies, the most serious domestic violence cases are now being addressed. Advocates,police, caseworkers for children,the district attorney, and other agencies work together to ensure safety of victims. . . . Victims have more resources through DVERT. Safe housing, counseling, and explanations of criminal justice processes are among the resources available to victims. . . . Law enforcement practices have changed as a result of DVERT. Police officers are more aware of domestic violence issues in Colorado Springs; they receive more training in domestic violence (on stalking, dual arrests, and primary aggressor); and they have engaged in more problem solving than in the past. . . .It has saved lives, reduced violence, improved communication among city and county agencies and service providers, and improved the quality of life in Colorado Springs." (June 2001, Dawson, Mastrofski,Putnam, Solomon,&Uchida,Evaluating a Multi-Disciplinary Response to Domestic Violence: The OVERT Program in Colorado Springs: Final Report). Like the DVERT program,the Domestic Violence Program at the Elgin Police Department works in collaboration with police, state's attorneys, and other social service providers such as the local crisis shelter,the child welfare agency,DCFS,hospitals, and legal advocates, to help victims and their children to obtain safe refuge and overcome obstacles they encounter in working toward breaking the cycle of violence and bettering their lives. The Domestic Violence Program is part of the Victims Services Unit of the Elgin Police Department and reports to the head of the unit, the Victim Services Coordinator. Also like DVERT, the Domestic Violence program has experienced the same successes with victims as discussed in the quotation above. Specific Strategies The Elgin Police Victims Services Domestic Violence Program serves victims and witnesses of family violence and their significant others within the Elgin,Illinois area,which is in Kane County and a portion of Cook County. There are no limitations of age, ethnicity, gender, or income, and the service is free. The Domestic Violence Program currently consists of one part-time Domestic Violence Case Manager (20 hours per week)who is a licensed counselor trained in helping victims of domestic violence and their families. The program is supervised by the Victims Assistance Coordinator who oversees the Victims Services Unit of the Elgin Police Department. The Domestic Violence Case Manager reviews all police reports that involve or are related to domestic violence. These reports are provided electronically from the Records Division; however, at times, officers bring reports directly to the case manager if they feel a victim is in need of more immediate attention. The case manager reads all the reports, contacts the victims and proceed as needed for victim safety, whether that is crisis counseling, advocacy, office visit,home visit, transportation to court, community referral, or in some cases, referrals to assistance in another city. Overall the case manager's role is to ensure that each domestic violence victim has been offered assistance, to educate the community on the effects of domestic violence, and to assist the officers with victims of domestic violence to reduce recidivism and to provide immediate support to victims. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTH ORITY Federal and State Grants Unit Page A2 Primary Priority The primary priority of the Domestic Violence Program is to help victims of family violence receive the best quality of services and community resources to promote their safety and well being. The following services are provided by the Domestic Violence Case Managers: • Follow-up with Domestic Violence Victims • Safety Planning • Crisis Counseling • Phone and Letter Contact(to provide information and referrals) • In-person Information and Referrals • Home Visits • Court Attendance • Personal and Legal Advocacy • Public Outreach/Education • Increase police awareness of violence and victim sensitivity II. STATEMENT OF PROBLEM This section should document the problem(s) the organization continues to face and justify a need to continue the existing program. Use as much data as possible to substantiate the problem, supplementing with anecdotal information where necessary. Based on the ever-increasing number of reported domestic violence incidents,this is a time when the Domestic Violence Program should be adding resources, not losing resources. However, due to city budget cuts, 50% of the program's staff was laid off,which amounts to, in realterms,e one part-time(20 hours) case manager left to keep the program going. Without JAG funding program will have to continue with only one part-time case manager working 20 hours per week. That means fewer victims will receive assistance. In addition to losing half of this program's resources, community resources are also shrinking. The local domestic violence shelter has stated they may have to close their doors due to lack of state funding. Other agencies have also reported they will need to cut resources due to lack of state funding. With the ecomomic crisis impacting nearly everyone in the community,many victims will have no one to turn to for help. The Elgin community has demonstrated an ever increasing need for the Domestic Violence ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit Page A3 In 3, 640 incidents of c Program through the increase in reported incidents. On 2002. In the time period olf 2000 toe were reported by police in Elgin, up from 535 incidents September 2004,there were 15 homicides, and 40% onchese dents orf domestic violence that werecides were directly related o domestic violence. In 2005, there were a total of 767 i reported to police. In 2006, there were 856 police reports on domestic violence, an increase of 2%over 2005. Also in 2006, there was a homicide of a woman committed by her intimate partner. In 2007,there were 1129 police reports on domestic tic violence, Violence an increase Manageos served 4%.f nearly According to the monthly statistics, in 2008, the Dom average of 600 clients per quarter, totaling 2,400 clients for the year. This is double the number of clients served in 2007. This increase of reported incidents of domestic violence may have multiple causes: • The population of Elgin has significantly increased. The population of Elgin,per the 2000 census, is 94,487. In the 2008 census,the population had grown to 105,555. With the increase of population, it logically follows there will be an increase in all types of criminal activity, including domestic violence. • Due to the case managers' close collaboration with police officers, police have become better reporters of domestic violence and more police officers refer victims directly to them. helpfrom police • Due to an increase of public awareness,more victims are seeking and the Domestic Violence Case Managers. • More families have lost their family income due to job loss, and this increases the stress in their lives,which can lead to violence. e with The Domestic Violence Case Manager follows up w infornllth ation and referral services.s and provides c The case obtaining orders of protection, crisis counseling, and manager also provides public awareness programs;however, due to the loss of staff, there will be little time to do anything but respond to crises,including walk-ins, call-ins, and police referrals. Without the public awareness programs, the case manager will no longer be able to focus on prevention measures, and many victims will not be educated about the nature of domestic violence and the services available to them to break the cycle of violence in their lives. With JAG funding,the Domestic Violence Program will be able to re-instate the case manager that had been cut, and both case managers will then be able to continue to meet the needs of victims and their families. to address how this program might be able to continue with only one part-time case attemptdrawbacks In an manager,the idea of using college interns to help more has been discussed. The include the following: • The interns do not have sufficient training in domestic violence or in crisis counseling to be able to serve victims on all levels. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit Page A4 • By the time the interns would be trained, they would be leaving the agency. Interns stay at agencies for only 7 to 9 months. • The volatile nature of domestic violence is more than the inexperienced students can handle. and phone calls, they • Whereas the interns may be able to do some preliminary paperwork would not be able to actually provide direct services to victims. In conclusion, the only way to maintain the Domestic Violence Progarm with it current number of professional services is to obtain this additional funding to maintain its full professional staff. III. GOALS, OBJECTIVES, and PERFORMANCE INDICATORS The proposed goals and objectives should offer some relief of the problem(s) defined in the previous section. Goals are general statements of 'ntend to bring about.to Please suaccomppply at Objectives are the specific, measurable, changes you least one goal and two objectives for the program. The indicators approved by the Authority will be used as the basis for the monthly performance report form and for gauging the performance of your program. You should identify at least one indicator for each objective. Goals and Objectives The following table shows the program goals and their corresponding objectives, caIledacPeries and ce performance indicators. The next table provided in the next subsection, Indicators/Measures" provides more information about performance indicators and measures. ILLINOIS CREVIINAI-.JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit Page A5 Goals Objectives Activities Performance Indicator33,Number of new Reinstate part-time Domestic To increase Re-hire the part-time FTEs funded with Violence Case Manager ability to reach Domestic Violence position(20 hours per week) out to more Case Manager nhag rb whoen se JAG funds victims. position t due to lack of funding, or if that person is no longer available,hire a new part-time Domestic Violence Case Manager, or change the current part-time Domestic Violence Case Manager position to a FTE, which would be a change from 20 hours per week to 40 hours per week. Respond to every reported To help every Review every 3,Number of incident of domestic violence. reported victim domestic violence individuals receiving of domestic police report. Call or services violence receive write a letter to every services they victim and provide need. information on all the community services available to them and encourage victims to make use of these services. Provide safety planning, crisis counseling, assistance in obtaining orders of protection,personal advocacy, and information and referrals to other ILLINOIS CREVIINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit Page A6 community resources. Increase public outreach and To reach out to Make public 19, Percent of awareness. silent victims presentations on Defined Groups that and help them domestic violence Completed Training to obtain needed and teen dating social services. violence. Increase knowledge of To help police Train all newly hired 16,Number of domestic violence and victim officers be police officers during Defined Groups sensitivity among the police aware of and their orientation. Trained officers. follow best Present new practices in law information about enforcement for domestic violence at domestic police roll calls. violence crimes. JAG ARRA Performance Measures • # 5Number of program participants receiving services (Direct Service • #17 Number of defmed groups trained. • # 20 Percent of defmed groups that completed training • # 34 Number of personnel retained with (ARRA) JAG funds (System Improvement • # 35 Indicate the type of RETAINED personnel paid with (ARRA) JAG funds (System Improvement IV. PROGRAM STRATEGY The problem statement described the issue(s) to be addressed. Goals/objectives have defined the ends to be achieved. This section should indicate how these ends are going to be accomplished by describing how the program will be implemented in clear, logical, detail. Be sure to indicate how the budgeted items are related to the strategy. As you think about the strategies you are proposing consider if these are the best ways to accomplish the ends you wish to achieve. The Domestic Violence Program provides social services specifically designed to meet the needs of the domestic violence victims by providing Domestic Violence Case Managers, who are licensed professional counselors and are trained in working with victims of domestic violence. The mission of the Domestic Violence Program is to help victims of family violence receive the best quality of services and community resources to promote their safety and well being. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit Page A7 The Domestic Violence Program provides free social services to victims and witnesses of domestic violence, including case management,referrals to other community resources, crisis counseling,personal and legal advocacy, and home visits. The Domestic Violence Case Managers review every police report on domestic violence and follow up with victims to ensure they are getting the assistance they need to be safe. The case managers offer help to victims in obtaining orders of protection and other services, including crisis counseling for themselves and their children. When police officers feel that a victim is in imminent danger due to the use of or threat of weapons or due to the severe nature of the injury that occurred, they will bring the victim to the immediate attention of the case managers to ensure these victims are assisted immediately. The case managers also provide public outreach and educational services, including presenting on teen dating violence at schools, educating the public about domestic violence at the Elgin citizens' police academy,presenting at hair salon schools, and conducting support groups for women to increase their awareness of the community resources available to victims. In addition, the case managers provide domestic violence orientation to newly hired police officers. This orientation gives officers an immediate overview regarding the dynamics of domestic violence and their role and responsibility toward the victims, including giving them a tour of the local domestic violence shelter. Activities and Scope The scope of the Domestic Violence Program activities is limited to victims and their impacted family members. The scope includes any victim of family violence, including partner abuse and abuse between parents and their children, uncles, aunts, cousins, siblings, grandparents, and roommates. The program includes the following primary activities: • Review all police reports on domestic battery, domestic disputes, and violations of orders of protection. • Contact victims via phone, letter, or home visit to offer services and referrals. • Assist victims who directly request help (with or without police reports). • Provide safety planning services, assistance in obtaining orders of protection, crisis counseling,personal advocacy, and information and referrals to other community resources. • Develop and implement outreach programs to increase public awareness of domestic violence. • Assist police officers with victims who are too distraught to file police reports and need crisis counseling to calm down and help from the case manager in working with police to file reports. • Train police officers on domestic violence and victim sensitivity. • Log all activities performed for victims into a spreadsheet for data for grant reports. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit Page A9 V. IMPLEMENTATION SCHEDULE The implementation schedule should be used as a planning tool for the program. It diould spell out each major step to be undertaken in implementing this program. The implementation schedule will be used to measure the program's progress. Strict adherence to it will be expected unless the Authority is advised of problems that necessitate revision of the schedule. Therefore, it is in your best interest to prepare an implementation schedule that is realistic, detailed and thorough. Task Month Month Personnel Frequency Started Completed Responsible Reinstate part-time Domestic Violence July 2010 August Victim's N/A Case Manager position (20 hours per 2010 Assistance week). Coordinator Review every domestic violence police August Ongoing Domestic Daily report. Call or write a letter to every 2010 Violence Case victim and provide information on all Manager(s) the community services available to them and encourage victims to make use of these services. Provide safety planning, crisis counseling, assistance in obtaining orders of protection, personal advocacy, and information and referrals to other community resources. Make public presentations on domestic September Ongoing Domestic As often as violence and teen dating violence. 2010 Violence Case requested by Manager(s) the community Train all newly hired police officers August Ongoing Domestic As often as during their orientation. Present new 2010 Violence Case requested by information about domestic violence at Manager(s) police police roll calls. management Prepare& submit all required reports July 2010 On-going Victim's As often as Assistance the reports Coordinator are required. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit Page A10 Copy of Recovery JAG Application. PAGE 1 QUESTIONS: 1. One stated purpose of the American Recovery Act is to preserve and create jobs. NOTE: When filling out this application DO NOT hit your return or enter button on your keyboard, ONLY use your mouse or TAB key to move from field to field. If you wish to “save and continue” your application at a later date,please follow these instructions: 1. At any time, you may click the “Save and continue Recovery JAG Application later” prompt located in the top right corner. This will open a pop-up box. 2. Enter your email address into the pop up box. 3. Click the “Save and continue Recovery JAG Application later” button.  Wait for the web page to refresh.  Do not exit at this point. 4. The refreshed web page will state, “Your progress has been saved.  An email has been sent to the email address you provided.  When you are ready to continue your Recovery JAG Application, simply click on the link in the email.” 5. Exit the application form. 6. Check your email inbox.&nbs,p;A message will be sent within the hour providing a link to the saved application. If this link does not work,please email cja.grantsunit@illinois.gov with your agency name, date and approximate time the application was saved. If you are submitting your completed, final, application,please follow these instructions: 1. Verify that all required questions have been answered.  2. Click the “Submit your application”button located at the bottom of the application.  Wait for the web page to refresh. Do not exit at this point. 3. The refreshed web page will provide a confirmation number.  This confirmation number, along with an attached copy of the completed application, will also be sent to the preparer’s email address. 1 4. Check your email inbox.  If the confirmation number and application have not been sent within the hour,please email cja.grantsunit@illinois.gov with your agency name, date and approximate time the application was saved. Proposal prepared by: Jo Ann Stingley, Victims Assistance Coordinator 2. Email Address This is a required field for the Preparer of the Recovery JAG Application in order to receive a confirmation email message and an attached copy of your completed Application to save or print for your records,please list the email address you like to receive the confirmation email message at: stingley j@cityofelgin.org 3. Date (Type in this format MM/DD/YYYY or click on Calendar ICON to select the date): 08/28/2009 4. How many jobs does your proposal preserve? 1 5. How many jobs are full-time positions (40hrs per week)? 0 6. How many working hours,per week, will be funded? 0 7. How many jobs are part-time positions (20 hrs per week)? 1 8.How many working hours,per week,will be funded? 20 2 9. How many jobs are temporary positions? 0 10. How many working hours,per week, will be funded? 0 11. How many jobs does your proposal create? 0 12. How many jobs are full-time positions (40hrs per week)? 0 13. How many working hours,per week,will be funded? 0 14. How many jobs are part-time positions (20 hrs per week)? 0 15. How many working hours, per week,will be funded? 0 16. How many jobs are temporary positions? 0 17. How many working hours,per week, will be funded? 0 18. The Program Agency is (please indicate one): Local Unit of Government 19. Other(please explain): 3 20. Name of collaborating agency 21. The total amount of federal funding requested: $ $104,888.00 22. The total number of months that federal funding will be used: 25 to 36 23. The illinois Criminal Justice Information Authority has identified priorities within the JAG purpose areas. Please place a check mark next to the priority on which your proposal focuses. (Please choose only one priority). Law Enforcement Programs Support programs which pursue violent and predatory criminals. 24. Prosecution and Court Programs 25. Prevention and Education Programs- 26. Corrections and Community Corrections Programs 27. Planning,Evaluation and Technology Improvement Programs 28. Drug Treatment and Enforcement Programs 29. Crime Victim and Witness Programs 30. Implementing Agency (Municipality, city, county, or state): City of Elgin 31. Address, City, County, Zip 150 Dexter Court, Elgin, Kane County, Illinois 60120- 5555 32. Data Universal Numbering System Number 4 To acquire and use a DUNS (Data Universal Numbering System) number. The DUNS number shall be procured from Dun and Bradstreet,Inc online at www.dunandbradstreet.com or by calling 1-866-705-5711. DUNS Number: 010224772 33. Federal Employee Identification Number: 366005862 34. Central Contractor Registration Date To maintain a current registration in the Central Contractor Registration(CCR) database. The Implementing Agency must update or renew their CCR registration at least once per year to maintain an active status. Information about registration procedures can be accessed at www.ccr.gov or by calling 1-888-227-2423. Central Contractor Registration Date: 1/21/2011 35. Implementing Agency Authorized Official: Mayor Ed Schock 36. Implementing Agency Authorized Official Contact email: mayor@cityofelgin.org 37. Implementing Agency Authorized Official Contact phone number: 847-931-5595 38. Implementing Agency Financial Officer: Colleen Lavery 39. Implementing Agency Financial Officer Contact email: Lavery_C@cityofelgin.org 5 40. Implementing Agency Financial Officer Contact phone number: 847-931-5625 41. Implementing Agency Contact Name: Jo Ann Stingley 42. Implementing Agency Contact email: stingley_j@cityofelgin.org 43. Implementing Agency Contact phone number: 847-289-2686 44. In the past 5 calendar years,has the Implementing Agency failed to meet any goal or objective as part of a federally funded program; or failed to spend all of the awarded dollars under a federally funded program; or submitted a late fiscal or data report as part of a federally funded program? No 45. If‘Yes,’please create in Word or pdf and label as Attachment “A-1” to describe in detail. Upload completed attachment. Limit response to one page. Click browse to upload file for Attachment A-1 response: 46. In the past 3 calendar years,has the Implementing Agency successfully implemented a program as part of a federally funded program? Yes 47. If‘Yes,’please create in Word or pdf and label as Attachment “A-2” to describe in detail. Upload completed attachment. Limit response to one page. Click browse to upload file for Attachment A-2 response: A-2.docx 48. PROGRAM INFO 6 Please list the Goal(s) of this program: Respond to every reported incident of domestic violence. Increase public outreach and awareness. Increase knowledge of domestic violence and victim sensitivity among the police officers and to preserve a job. 49. Please list the Objective(s) of this program: To help every reported victim of domestic violence receive services they need. To reach out to silent victims and help them to obtain needed social services. To help police officers be aware of and follow best practices in law enforcement for domestic violence crimes. Also, to retain the Domestic Violence Case Manager Position. 50. Please provide a Statement of Problem documenting the reason for your request and the basis for your goals and objectives. Provide as much quantitative data as possible; anecdotal information should be provided only if it supports quantitative data. Also explain any current efforts being implemented to address the problem and an explanation for why these efforts are working or not working. Limit response to three pages. Please create in Word or pdf and label as Attachment “A-3” to describe in detail.Upload completed attachment. Click browse to upload file for Attachment A-3 response: A-3.docx 51. Please provide a narrative description of the program that is being proposed. The description should: • Identify any Evidence-based or Best-Practice programs from which this proposed program is being modeled; • Identify the specific strategies that will be used to successfully implement this program; • Identify the kinds and scope of activities to be performed; • Provide a detailed explanation for how the program will achieve the stated goal(s) and objectives; 7 snow • Identify all anticipated short-term and long-term public benefits; • Explain how the program will further the primary priority for which this proposal is being submitted; • Identify all known stakeholders; • Describe all coordination efforts (i.e. internal, external); • Provide a Schedule of Implementation that details the milestones for major phases of the project’s activities (i.e. the procurement phase, planning phase,project execution phase, evaluation phase, etc.); and/or • Describe internal controls and all measures of accountability that will be implemented to mitigate the risk of waste, fraud and abuse. • Explain in detail the experience the Implementing Agency(and stakeholders, if applicable)has in developing, overseeing, and sustaining programs or services which focus on this proposed priority. Program Description: Identify any Evidence-based or Best Practice programs from which this proposed program is being modeled and the specific strategies that will be used to successfully implement this program. Explain how the program will achieve the stated goal(s) and objective(s), as well as,how the program will further the primary priority for which this proposal is being submitted. Please include additional information as suggested. Please create in Word or pdf and label as Attachment “A-4” to describe in detail. Upload completed attachment. Click browse to upload file for Attachment A-4 response: A-4.doc 52. Please provide a narrative description of how this funding will create or preserve jobs that would otherwise have been lost. Provide financials, data, or other sources to document that jobs would be lost without federal grant funding. Please provide job descriptions for the proposed positions and include in Attachment A-5 Please create in Word or pdf and label as Attachment“A-5” to describe in detail.Upload completed attachment. Limit your response to two pages. Click browse to upload file for Attachment A-5 response: A-5.docx 53. Please provide job descriptions for the proposed positions and upload as Attachment “A-6.” Please create in Word or pdf and label as Attachment“A-6” to describe in detail. Upload completed attachment. 8 A-6.docx 54. Please explain what efforts will be taken to make these positions sustainable once this funding ends. Please use Attachment A-7 to answer this question. Please create in Word or pdf and label as Attachment “A-7” to describe in detail. Upload completed attachment. Limit your response to the area provided. Click browse to upload file for Attachment A-7 response: A-7.doc 55. Please identify the person with the Implementing Agency who will be responsible for collecting information on performance indicators? Jo Ann Stingley 56. Please identify Performance Indicators. These indicators must relate to the priority area indicated in the proposal, the goals and objectives, and the stated purpose of ARRA – to create and preserve jobs. The performance indicators should measure short- term outcomes, intermediate-term outcomes, and long-term outcomes, as appropriate. Click here to view an example of Performance Indicators. 17 Please create in Word or pdf and label as Attachment “A-8” to describe in detail. Upload completed attachment. Click browse to upload file for Attachment A-8 response: A-8.doc 57. Does the Program Agency have an Implementation Team in place? Yes 58. Has the Program Agency identified staff responsible for the receipt, execution and oversight of these funds? Yes 59. Are any other federally funded grants being designated to this proposed program? Yes 9 60. Please mark the boxes where the Implementing Agency has sufficient level of qualified personnel to manage the proposed program for the following areas? (One person may be responsible for multiple areas) Program management Grant and contract acquisition Grant and contract implementation Performance Measure Reporting Financial management and reporting 61. Please explain the steps being taken to address any areas that do not have a sufficient level of qualified personnel to manage the proposed program: 62. Please attach resumes for all persons assigned to manage these areas. Click Browse to Upload Resumes as one complete Word File listing each Resumes together: Resumes.docx 63. The Recovery Act requires ICJIA to file quarterly reports no-later than 10 days after the end of the quarter. ICJIA, to ensure that this requirement is met, will require awarded agencies to submit progress and fiscal reports to ICJIA on a monthly basis. Please explain how the program agency will meet this requirement by identifying the person(s) responsible for compiling,preparing and submitting these reports and an anticipated schedule for doing so. Jo Ann Stingley and Lark Syrris will maintian grant data on an excel spreadsheet on a daily basis and compile monthly progress and fiscal reports at the end of every month and compile quarterly reports at the end of every quarter. If funded, data collection and reporting will begin as soon as the program is implemented, estimating January 2010. 64. In terms of days, weeks or months,how long will it take the Implementing Agency to advertise, interview, select and hire personnel to initiate this proposal? 2 months 10 City of Elgin on behalf of the Elgin Police Department Domestic Violence Program Agreement#809028 1995 (codified at 28 CFR Part 66,by reference) OMB CircularA-133"Audits of States,Local Governments and Nonprofit Institutions,"revised June 30, 1997 (codified at CFR Part 66 and Part 70) Section 8136 of the Department of Defense Appropriations Act of 1988 (P.L. 100-463,effective October 1, 1988). National Environmental Policy Act of 1969,42 U.S.C.pars.4321 et seq.;Environmental Protection Agency regulations(40 CFR Chapter 1);and Procedures for Implementing the National Environmental Policy Act(28 CFR Part 61). National Historic Preservation Act of 1966,as amended, 16 U.S.C.pars.470 et seq.;Executive Order 11593. Flood Disaster Protection Act of 1973,42 U.S.C.pars 4001 et seq. Clean Air Act of 1970,42 U.S.C.pars. 7401 et seq. Clean Water Act,33 U.S.C.pars. 1368 et seq.;Executive Order 11738. - Federal Water Pollution Control Act of 1948,as amended,33 U.S.C.pars. 1251 et seq. Safe Drinking Water Act of 1974,42 U.S.C.pars.300f et seq. - Endangered Species Act of 1973, 16 U.S.C.pars. 1531 et seq. - Wild and Scenic Rivers Act of 1968,as amended, 16 U.S.C.pars. 1271 et seq. - Historical and Archeological Data Preservation Act of 1960,as amended, 16 U.S.C.pars.469 et seq.;and Protection of Historic Properties regulations(36 CFR Part 800). - Coastal Zone Management Act of 1972, 16 U.S.C.pars. 1451 et seq. Coastal Barrier Resources of 1982, 16 U.S.C.pars.3501 et seq. Indian Self Determination Act,25 U.S.C.par.450f. Intergovernmental Cooperation Act of 1968,42 U.S.C.4201 et seq. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970,42 U.S.C.pars.4601 et seq. Hatch Political Activity Act of 1940,as amended,5 U.S.C.pars. 1501 et seq. Animal Welfare Act of 1970,7 U.S.C.pars.2131 et seq. Demonstration Cities and Metropolitan Development Act of 1966,42 U.S.C.pars.3301 et seq. Federal Fair Labor Standards Act of 1938,as amended,29 U.S.C.pars.201 et seq. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 9 City of Elgin on behalf of the Elgin Police Department Domestic Violence Program Agreement#809028 The following acts relating to the sharing of forfeited assets: 720 ILCS 5/36-1 through 36-4,720 ILCS 5/37-1 through 37-5,720 ILCS 550/12,720 ILCS 570/505,720 1LCS 600,725 ILCS 150. lish pursuant to ion 5 f the Such rules Drug Laws tions as thenforcem Enforcement Act,30ent of te Police ILCS 715/5,band the Illinois LawtEnforcement Intergovernmental Information Network(ILEIN). The rules of the Department of State Police regulating the Intergovernmental Drug Laws Enforcement Act (20 Ill.Adm.Code 1220 et seq.). SECTION 24. NATIONAL ENVIRONMENTAL POLICY ACT AND RELATED LEGISLATION If the Implementing Agency undertakes new activities related to the use of federal grant or matching c i gfunds assist in connection Authority with the program that include one or more of the activities listed below,the Implementing Agency Y and the U.S.Department of Justice,Bureau of Justice Assistance(BJA),in complying with the National Environmental Policy Act(NEPA)and other related federal environmental impact analyses requirements,including but not limited to those listed in Section 21 of this agreement. The Implementing Agency acknowledges that this section applies to new activities whether or not they are being specifically funded with federal grant or matching funds, in connection with the program.As lonngdass the nthe we a c ivy yn is being s i be conducted by the Implementing Agency,or any subgrantee,subcontractor,or any third party, undertaken in order to use the federal grant or matching funds in connection with the program,the terms of this section must be met. Prior to obligating federal grant or matching funds in connection with the program,the Implementing Agency must determine if any of the following activities will be related to the use of such federal grant or matching funds.The Implementing and Agency in ust notify e,o Authority nded with federal grant or matching funds ig if it will be conducting any n connection we following ithlvities,when the program:the activity is undertaken order to , • New construction • Minor renovation or remodeling of a property either(a)listed or eligible for listing on the National Register of Historic Places or(b)located within a 100-year flood plain. • A renovation,lease,or any other proposed use of a building or facility that will either(a)result in a change in its basic prior use or(b)significantly change its size.• Implementation of a new program involving the use of chemicals other than chemicals that are(a)purchased as an incidentalp component of a funded activity and(b)traditionally used,for example,in office,household,recreational,or educational environments. ded with federal grant or g e For existing and on continuing the Authams ority as directed by BJA,thetivities that will be n Implementing Agency shall cooperatefunds with BJA in any Authority,upon request by tY preparation by BJA of a national or program environmental assessment of that funded program or activity. SECTION 25. EQUAL EMPLOYMENT OPPORTUNITY PROGRAM If the Implementing Agency has 50 or more employees and is receiving at least$25,000ll thforough tteii s ag a en emen and or another grant funded by the U.S.Department of Justice,the Implementing Agency maintain an equal employment opportunity program in accordance with 28 CFR Part 42,Nondiscrimination;Equal Employment Opportunity;Policies and Procedures.If required by this section,the Implementing Agency certifies ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 10 City of Elgin on behalf of the Elgin Police Department Domestic Violence Program Agreement#809028 that an equal employment opportunity program will be in effect during the period of performance of this agreement. In addition,an Implementing Agency receiving$500,000 or more through this agreement,or$1,000,000 or more in aggregate grant funds in an 18 month period,shall submit a copy of its equal employment opportunity plan to the Authority. The Implementing Agency shall complete and submit an EEO Plan Certification to the Authority.This Certification will indicate if the Implementing Agency is required to have an EEO Plan or if the Implementing Agency is exempt from this requirement. SECTION 26. NONDISCRINIINATION The Implementing Agency certifies that no person shall be excluded from participation in,denied the benefits of, subjected to discrimination under,or denied employment in connection with any activity funded under this agreement on the basis of race,color,age,religion,national origin,disability,or sex.The Implementing Agency agrees to have written sexual harassment policies which satisfy the requirements set forth in the Illinois Human Rights Act. (775 ILCS 5). National origin discrimination includes discrimination on the basis of limited English proficiency(LEP).To ensure compliance with Title VI and the Safe Streets Act,recipients are required to take reasonable steps to ensure that LEP persons have meaningful access to programs.Meaningful access may entail providing language assistance services,including oral and written translation when necessary. Faith-Based and Community Organizations that statutorily qualify as eligible applicants under OW programs are invited and encouraged to apply for assistance awards and will be considered for awards on the same basis as any other eligible applicants and,if they receive assistance awards, will be treated on an equal basis with all other grantees in the administration of such awards.No eligible applicant will be discriminated against on the basis of its religious character or affiliation,religious name,or the religious composition of its board of directors or persons working in the organisation. The Implementing Agency assures compliance with the following laws,and all associated rules and regulations: Non-Discrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968,as amended,42 U.S.C. 3789(d); Title VI of the Civil Rights Act of 1964,as amended; Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons(Federal Register,June 18,2002, Volume 67,Number 117,Page 41455-41472);and Executive Order 13166 Limited English Proficiency Resource Document: Tips and Tools from the Field; Section 504 of the Rehabilitation Act of 1973,as amended; The Americans with Disabilities Act,42 U.S.C. 12101 et seq.; Title IX of the Education Amendments of 1972; The Age Discrimination Act of 1975; The Department of Justice Non-Discrimination Regulations,28 CFR Part 42,subparts C,D,E,and G; ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 11 City of Elgin on behalf of the Elgin Police Department Domestic Violence Program Agreement#809028 - The Department of Justice regulations on disability discrimination,28 CFR Part 35 and Part 39; - The Illinois Human Rights Act,775 ILCS 5; The Public Works Employment Discrimination Act,775 ILCS 10; The Illinois Environmental Barriers Act,410 ILCS 25. All applicable provisions, rules and regulations of these Acts are made a part of this agreement by reference as though set forth fully herein. In the event that a federal or State court or administrative agency makes a fmding of discrimination after a due process hearing on the grounds of race,color,age,religion,national origin,disability,or sex against the Implementing Agency,or any subgrantee or contractor of the Implementing Agency,the Implementing Agency will forward a copy of the fmding to the Authority.The Authority will forward a copy of the finding to the Office for Civil Rights,Office of Justice Programs. The Implementing Agency shall complete and submit the Civil Rights Certification.If the Implementing Agency has had findings of discrimination within the past 5 years,a copy of any findings of discrimination must be sent to the Authority along with the Certification. The Implementing Agency certifies that it shall not pay any dues or fees on behalf of its employees or agents or subsidize or otherwise reimburse them for payment of their dues or fees to any club which unlawfully discriminates, and that it shall comply with all provisions of the Discriminatory Club Act(775 ILCS 25). SECTION 27. CONFIDENTIALITY OF INFORMATION The Implementing Agency agrees not to use or reveal any research or statistical information furnished under this program by any person and identifiable to any specific private person for any purpose other than the purpose for which such information was obtained in accordance with this program and all applicable federal guidelines and legislation. Such information shall be immune from legal process and shall not,without the consent of the person furnishing the information,be admitted as evidence or used for any purpose in any action,suit or other judicial, legislative or administrative proceeding. The Implementing Agency shall adhere to all confidentiality provisions of 42 U.S.C.3789(g)and 28 CFR Part 22, applicable to the collection,use,and revelation of data or information. As applicable,the Implementing Agency agrees to protect the confidentiality of narcotic related intelligence and investigative information and to maintain the security of such information.The Implementing Agency certifies that it shall take full responsibility and will be accountable for narcotic-related intelligence and investigative information collected,maintained and disseminated as a result of the program described in Exhibit A and that program personnel will comply with all standards set forth in this agreement.As applicable,all program personnel shall comply with the obligations for confidentiality and dissemination of narcotic-related intelligence and investigative information placed on inspectors for the Department of State Police by the Department's rules of Conduct(20 Ill.Adm. Code 1220.130(h)),by the Department's internal operating procedures(DCI OPS 9 Dissemination of Narcotic-Related Information to Other Agencies,August 15, 1979;MDI-26 Dissemination of Intelligence and Investigative Information,June 15, 1981),U.S.Department of Justice Criminal Intelligence Operating Policies,F.R.,vol.43,no. 127,June 30, 1978,and by such other rules of the Department or the Authority as may hereafter be adopted. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 12 City of Elgin on behalf of the Elgin Police Department Domestic Violence Program Agreement#809028 SECTION 28. CERTIFICATIONS REGARDING DEBARMENT AND A DRUG-FREE WORKPLACE As required by the Authority, the Implementing Agency shall complete and submit the Certification Regarding A Drug-Free Workplace and shall certify that neither it nor its principals are presently debarred, suspended,proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. The Implementing Agency certifies that it has not been barred from contracting with any unit of State or local government as a result of a violation of Section 33E-3 or 33E-4 of the Criminal Code of 1961,as amended. SECTION 29. CERTIFICATION REGARDING LOBBYING. Federal funds are prohibited from being used for influencing or attempting to influence persons in connection with covered federal transactions,which include the awarding,making,entering into,extension,continuation,renewal, amendment,or modification,of federal grants or contracts.The Implementing Agency understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of the enactment,repeal,modification or adoption of any law,regulation or policy,at any level of government,without the express prior written approval of the federal awarding agency. If receiving more than$100,000 pursuant to this agreement,Implementing Agency agrees to provide a Certification Regarding Lobbying to the Authority and,if applicable,a Disclosure of Lobbying Activities form. f ain Agency subcontractor will receive more than$100,000 in federal funds pursuant to this agreement,Implementing g y will provide to the Authority a Certification Regarding Lobbying and,if applicable,a Disclosure of Lobbying Activities form signed by the subcontractor.The Implementing Agency must provide these certifications and disclosures as required by the Authority. SECTION 30. INTERNATIONAL ANTI-BOYCOTT CERTIFICATION The Implementing Agency certifies that neither it nor any substantially-owned affiliated company is participating or shall participate internationalin an of the U.S.boycott in violation of the provisions of the U.S.Department of Commerce promulgated under thaEActxport Administration Act of 1979 or the regulations SECTION 31. DRUG FREE WORKPLACE CERTIFICATION If the Implementing Agency has 25 or more employees and is receiving$5,000 or more under this agreement,the Implementing Agency certifies that it provides,and will continue to provide,a drug free workplace in accordance with the Drug Free Workplace Act(30 ILCS 580). The Act requires that no grantee or contractor shall receive a grant or be considered for the purposes of being awarded a contract for the procurement of any property or services from the State unless that grantee or contractor has certified to the State that the grantee or contractor will provide a drug free workplace.False certification or ted violation of the certification may result in santctand debarmentns of contra,but not cting oro,suspension of gI'ant opportunities with the State for ntract or grant payments,termination of the contract or gran at least one(1)year but not more than five(5)years. For the purpose of this certification,"grantee" or"contractor"means a corporation,partnership,or other entity with twenty-five(25) or more employees at the time of issuing the grant,or a department,division,or other unit thereof, directly responsible for the specific performance under a contract or grant of$5,000 or more from the State. The contractor/grantee certifies and agrees that it will provide a drug free workplace by: IT.T.INOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 13 City of Elgin on behalf of the Elgin Police Department Domestic Violence Program Agreement#809028 (a) Publishing a statement: (1) Notifying employees that the unlawful manufacture,distribution,dispensing,possession or use of a controlled substance,including cannabis,is prohibited in the grantee's or contractor's workplace. (2) Specifying the actions that will be taken against employees for violations of such prohibition. (3) Notifying the employee that,as a condition of employment on such contract or grant,the employee will: (A) abide by the terms of the statement;and (B) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five(5)days after such conviction. (b) Establishing a drug free awareness program to inform employees about: (1) the dangers of drug abuse in the workplace; (2) the grantee's or contractor's policy of maintaining a drug free workplace; (3) any available drug counseling,rehabilitation,and employee assistance program;and (4) the penalties that may be imposed upon an employee for drug violations. (c) Providing a copy of the statement required by subparagraph(a)to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. (d) Notifying the contracting or granting agency within ten(10)days after receiving notice under part(B) of paragraph(3)of subsection(a)above from an employee or otherwise receiving actual notice of such conviction. (e) Imposing a sanction on,or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by,any employee who is so convicted,as required by section 580/5 of the Drug Free Workplace Act. (f) Assisting employees in selecting a course of action in the event drug counseling,treatment,and rehabilitation is required and indicating that a trained referral team is in place. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. SECTION 32. DISCLOSURE OF SOLICITATION FOR EMPLOYMENT The Implementing Agency shall notify the Authority's Ethics Officer if the Implementing Agency solicits or intends to solicit for employment any of the Authority's employees during any part of the award funding process or during the term of any interagency agreement awarded. SECTION 33. ELIGIBILITY FOR EMPLOYMENT IN THE UNITED STATES ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 14 City of Elgin on behalf of the Elgin Police Department Domestic Violence Program Agreement#809028 The Implementing Agency shall complete and keep on file,as appropriate,the Immigration and Naturalization Service Employment Eligibility Form(I-9).This form shall be used by the Implementing Agency to verify that persons employed by the Implementing Agency are eligible to work in the United States. SECTION 34. DISPOSITION REPORTING The Implementing Agency certifies that it is in compliance with the reporting provisions of the Criminal Identification Act(20 ILCS 2630),when applicable,and agrees to cooperate with the Authority and other parties in the implementation of the State's Criminal Records Improvement Plan,developed by the Authority pursuant to federal law. SECTION 35.CRIMINAL INTELLIGENCE SYSTEM OPERATING POLICIES If the program described in Exhibit A is subject to requirements of the Criminal Intelligence System Operating Policies,28 CFR Part 23,the Implementing Agency certifies to the Authority that the program shall conform with the operating policies set forth in 28 CFR Part 23.20 and meets funding criteria set forth in 28 CFR Part 23.30.If the program is subject to these requirements,the Implementing Agency shall cooperate with specialized monitoring and auditing of the program as may be required by 28 CFR Part 23.40(a),and shall comply with operating policies required by 28 CFR Part 23.40(b). SECTION 36. STATEMENTS,PRESS RELEASES,ETC. When issuing statements,press releases,requests for proposals,bid solicitations,and other documents describing projects or programs funded in whole or in part with federal money,the Implementing Agency shall clearly state(1) the percentage of the total cost of the program or project which will be financed with federal money,and(2)the dollar amount of federal funds for the project or program. SECTION 37. COPYRIGHTS,PATENTS If this agreement results in a copyright,the Authority and the Bureau of Justice Assistance reserve a royalty-free, nonexclusive and irrevocable license to reproduce,publish or otherwise use, and to authorize others to use,for government purposes,the work or the copyright to any work developed under this agreement and any rights of copyright to which a grantee,subgrantee or a contractor purchases ownership with grant support. If this agreement results in the production of patentable items,patent rights,processes,or inventions,the Implementing Agency shall immediately notify the Authority.The Authority will provide the Implementing Agency with further instruction on whether protection on the item will be sought and how the rights in the item will be allocated and administered in order to protect the public interest,in accordance with federal guidelines. SECTION 38. PUBLICATIONS The Implementing Agency shall submit to the Authority for review,a draft of any publication that will be issued by the Implementing Agency describing or resulting from programs or projects funded in whole or in part with federal or matching funds,no later than 60 days prior to its printing. For publications over 20 pages,the Authority will submit comments to the Implementing Agency no later than 30 days after receipt of the draft.If more than one such publication is submitted,the Authority reserves the right to extend the 30-day review period. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 15 City of Elgin on behalf of the Elgin Police Department Domestic Violence Program Agreement#809028 For publications of 20 pages or less,the Authority will submit comments to the Implementing Agency no later than 10 working days after receipt of the draft.If more than one such publication is submitted,the Authority reserves the right to extend the 10-day review period. The Authority reserves the right to require the resubmission of any publication for additional review and comment, prior to its printing. The Implementing Agency shall submit to the Authority,copies,the number of which will be specified by the Authority,of the fmal publication no later than 20 days prior to release of the fmal publication. Exceptions to the above publication requirements may be granted upon prior Authority approval. Any such publication shall contain the following statement: "This project was supported by Grant#2009-SU-B9-0055,awarded by the Bureau of Justice Assistance,Office of Justice Programs,U.S.Department of Justice,through the Illinois Criminal Justice Information Authority.Points of view or opinions contained within this document are those of the author and do not necessarily represent the official position or policies of the U.S.Department of Justice,or the Illinois Criminal Justice Information Authority. These publication requirements pertain to any written,visual or sound publication,but are inapplicable to press releases,newsletters and issue analyses. SECTION 39. FEDERAL TAXPAYER IDENTIFICATION NUMBER Under penalties of perjury, the Implementing Agency certifies that the name, correct taxpayer identification number,and legal status listed below are correct: Name: City of Elgin Taxpayer Identification Number: Employer Identification Number 366005862 (Enter the name of the entity as used to apply for the entity's EIN and the EIN.) Legal Status(check one): Individual X Governmental Sole Proprietor Nonresident Alien Partnership/Legal Corporation Estate or trust Tax-exempt Pharmacy(Non-Corp.) Corporation providing or billing Pharmacy/Funeral Home/Cemetery(Corp.) medical and/or health care services Other: Corporation NOT providing or billing medical and/or health care services SECTION 40.FEDERAL GRANT INFORMATION ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY • Federal and State Grants Unit 16 City of Elgin on behalf of the Elgin Police Department Domestic Violence Program Agreement#809028 By signing this agreement,the Implementing Agency acknowledges that it has been informed of the following information regarding the federal funds received under this agreement: • Federal Awarding Agency: Office of Justice Programs,Bureau of Justice Assistance,Department of Justice • Catalog of Federal Domestic Assistance(CFDA)Number and Title: 16.803 Byrne Formula Grant Program • Grant Award Name and Number: Edward Byrne Memorial Justice Assistance Grant(2009)Grant Program SU-B9-0055. Grant Award Year:Federal Fiscal Year 2009 SECTION 41.TRANSPARENCY ACT COMPLIANCE The Implementing Agency and Program Agency agree to comply with any and all requirements of 2 C.F.R. §33.200 that are imposed on recipients of federal funds by the Federal Funding Accountability and Transparency Act of 2006.The Implementing Agency and Program Agency agree to comply with the following: a)To acquire and use a DUNS(Data Universal Numbering System)number.The DUNS number shall be procured from Dun and Bradstreet,Inc online at www.dunandbradstreet.com or by calling 1-866-705- 5711. Implementing Agency's DUNS Number: 010224772 Program Agency's DUNS Number:_928349711 b)To maintain a current registration in the Central Contractor Registration(CCR) database.The Implementing Agency must update or renew their CCR registration at least once per year to maintain an active status.Information about registration procedures can be accessed at www.ccr.gov or by calling 1- 888-227-2423. The Implementing Agency's CCR registration is valid until: 1/21/2011 The Program Agency's CCR registration is valid until: 6/22/2011 c) Shall provide the Authority with their Commercial And Government Entity(CAGE)Code.The CAGE Code request process is incorporated into the CCR registration. Implementing Agency's CAGE Code: 5CHL9 Program Agency's CAGE Code: 3ZLT3 d) The Implementing Agency and Program Agency further agree that all agreements entered into with subgrantees or contractors, shall require compliance by the subgrantee or contractor with the Federal Funding Accountability and Transparency Act of 2006 and all requirements of 2 C.F.R. §33.200 including obtaining a DUNS number and maintaining registration with the CCR.The acquisition of a DUNS number and registration with the CCR database is not required of subgrantees and contractors who are individuals. SECTION 42.ACKNOWLEDGMENT AND AGREEMENT FOR INVESTIGATION AND CLOSURE OF METHAMPHETAMINE LABORATORIES INOIS CRIMINAL JUSTICE INFORMATION AUTHORITY TT.I Federal and State Grants Unit 17 City of Elgin on behalf of the Elgin Police Department Domestic Violence Program Agreement#809028 The Implementing Agency understands and agrees that any program involving either the identification,seizure,or closure of clandestine methamphetamine laboratories can result in adverse health,safety and environmental impacts to(1)the law enforcement and other governmental personnel involved;(2)any residents,occupants,users,and neighbors of the site of a seized clandestine laboratory; (3)the seized laboratory site's immediate and surrounding environment; and(4)the immediate and surrounding environment of the site(s)where any remaining chemicals, equipment,and wastes from a seized laboratory's operations are placed or come to rest. When applicable,the Implementing Agency agrees that it shall adhere to guidelines and procedures to be developed by the Authority and ISP regarding the investigation and closure of clandestine methamphetamine laboratories as a condition of continued funding.The Implementing Agency shall also adhere to any amendments or additions to these guidelines and procedures that are necessary to assure continued compliance with federal, State and local laws, regulations and guidelines.If applicable,the Implementing Agency shall be notified of these guidelines and procedures,and any such amendments or additions,in writing,and will be required to sign an acknowledgment evidencing its receipt and agreement to adhere to these guidelines,procedures,and any amendments or additions. In the event that the Implementing Agency encounters a clandestine methamphetamine laboratory the Implementing Agency shall immediately call the Illinois State Police(ISP)Clandestine Laboratory Coordinator,at phone#(217) 785-6623 and the appropriate Drug Enforcement Administration(DEA)field office,for further instructions.In addition,unless otherwise required by the items listed below,the Implementing Agency acknowledges and certifies that it will not store,remove,transport or dispose of any chemicals,equipment and wastes used in or resulting from the operations of the clandestine methamphetamine laboratory,in connection with this program SECTION 43.REQUIRED ACTIVTTES FOR INVESTIGATION AND CLOSURE OF METHAMPHETAMINE LABORATORIES The Implementing Agency understands and agrees that for any program involving either the identification,seizure, or closure of clandestine methamphetamine laboratories,it shall perform the following activities in accordance with Illinois State Police procedures: (1) Assure that personnel assigned or to be assigned by the grantee to the seizure or closure of clandestine methamphetamine laboratories have received medical screening. (2) Assure that Occupational Safety and Health Administration(OSHA)required initial and refresher training has been provided for law enforcement officials and other personnel assigned by the Implementing Agency to either the seizure or the closure of clandestine methamphetamine laboratories. (3) As determined by their specific duties,assure that personnel assigned to the program are equipped with OSHA required protective wear and other required safety equipment. (4) Assure that properly trained personnel are assigned to prepare a comprehensive contamination report on each seized/closed laboratory. (5) If directed by the ISP Clandestine Laboratory Operator Coordinator or the DEA to store,remove,transport or dispose of any chemicals and associated glassware,equipment,and contaminated materials and wastes,the Implementing Agency shall,in accordance with direction provided by ISP and/or DEA: a) Employ qualified disposal contractors to remove all chemicals and associated glassware,equipment,and contaminated materials and wastes from the site(s)of each seized clandestine laboratory. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 18 City of Elgin on behalf of the Elgin Police Department Domestic Violence Program Agreement#809028 b) Dispose of the chemicals,equipment,and contaminated materials and wastes removed from the sites of seized laboratories at properly licensed disposal facilities or,when allowable,properly licensed recycling facilities. c) Monitor the transport,disposal,and recycling components of above subparagraphs a and b in order to ensure proper compliance. (6) Contact the Illinois Emergency Management Agency(IEMA)command center at 1-800-782-7860 within 24 hours after it encounters a clandestine laboratory,and notify IEMA of all clandestine laboratories it encounters. IEMA serves as the single point of contact and timely notification to the IEMA command center eliminates the need for the Implementing Agency to initiate procedures to ensure that written notification is made to the Illinois Environmental Protection Agency (IEPA), the Illinois Department of Public Health(IDPH),the local health department and the property owner on each clandestine laboratory. IEMA facilitates the coordination of assistance from the above described agencies,as well as the Department of Children and Family services. (7) Facilitate the implementation of the written agreement regarding clandestine laboratories with the responsible state environmental agency. This agreement must provide that the responsible state environmental agency agrees to a) timely evaluate the environmental condition at and around the site of a closed clandestine laboratory and b) coordinate with the responsible party,property owner,or others to ensure that any residual contamination is remediated, if determined necessary by the state environmental agency and in accordance with existing state and federal requirements;and (8) Facilitate the implementation of the written agreement with the responsible state or local services agencies to properly respond to any minor,as defined by state law,at the site.This agreement must ensure immediate response by qualified personnel who can a)respond to the potential health needs of any minor at the site b) take that minor into protective custody unless the minor is criminally involved in the methamphetamine lab activities,or is subject to arrest for other criminal violations,c) ensure immediate medical testing for methamphetamine toxicity;and d)arrange for any follow-up medical tests,examinations,or health care made necessary as a result of methamphetamine toxicity. SECTION 44.LEGAL COMPLIANCE FOR INVESTIGATION AND CLOSURE OF METHAMPHETAMINE LABORATORIES The Implementing Agency understands agrees to comply with federal,State and local environmental,health and safety laws,regulations and guidelines applicable to the investigation and closure of clandestine methamphetamine laboratories and the removal and the disposal of the chemicals,equipment and wastes used in or resulting from the operations of these laboratories,including but not limited to: - Resource Conservation and Recovery Act(RCRA)(42 U.S.C. 6901 et seq.)as amended by the Hazardous and Solid Waste Amendments(HSWA) (Pub.L.98-616). - Comprehensive Environmental Response,Compensation and Liability Act(CERCLA)(42 U.S.C.9601 et seq.),as amended by the Superfund Amendments and Reauthorization Act(SARA). - Hazardous Materials Transportation Act(49 U.S.C. 5101 et seq.). - Occupational Safety and Health Act(OSHA) (29 U.S.C. 651 et seq.). ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 19 City of Elgin on behalf of the Elgin Police Department Domestic Violence Program Agreement#809028 - OSHA Hazardous Waste Operations and Emergency Response Standard(29 CFR 1910.120). - OSHA Respiratory Protection Standard(29 CFR 1910.134). - OSHA Hazard Communication Standard(29 CFR 1910.1200). - Applicable U.S.Drug Enforcement Administration guidelines and requirements. - Applicable Illinois State Police policies,procedures,guidelines and requirements. SECTION 45. RENEGOTIATION,MODIFICATION,OR AMENDMENT OF THE INTERAGENCY AGREEMENT No alteration,variation,modification,termination,addition to or waiver of any provisions of this agreement shall be valid or binding unless in writing,and signed by the parties. For purposes of modification of this agreement which do not involve increases or decreases in funding,the signature of one representative of the Implementing Agency is sufficient.The parties agree to renegotiate,modify,or amend this agreement to ensure continued consistency with federal and State laws,and regulations. SECTION 46. INTEGRATION This document and the exhibits,amendments,and items incorporated by reference constitute the entire agreement between the parties pertaining to the subject matter of this agreement and supersede all prior and contemporaneous agreements and understandings of the parties,oral or written,which are not fully expressed herein.No alleged covenant,representation,or condition not expressed in this agreement shall affect or be effective to interpret, change or restrict the express provisions of this agreement. SECTION 47. SEVERABILITY If any term or provision of this agreement is held invalid,unenforceable,voidable or void,that term or provision shall not affect the other terms or provisions of this agreement which can be given effect without the invalid term or provision. SECTION 48. TERMINATION OR SUSPENSION OF THE INTERAGENCY AGREEMENT The Executive Director of the Authority,in accordance with the Authority's Operating Procedures for the Administration of Federal Funds,may suspend or terminate performance of this agreement for nonconformance with any State or federal law or regulation,with such guidelines as specified in this section,or with the terms or conditions of this agreement. SECTION 49.FAILURE TO FILE IN A TIMELY FASHION. In order to preclude the possibility of lapsing of funding,the Authority is requiring the timely filing of all required reports.Reports shall include but are not limited to,quarterly fiscal reports,quarterly progress reports and all reports included in the closeout materials.The quarterly fiscal and progress reports are due not more than 15 days after the end of the quarter unless another reporting schedule has been required or approved by the Authority.The final date for submission for all of the closeout material reports is 45 days after the end of the grant period. Failure to meet the reporting dates established for the particular reports shall result in the"freezing"of all funds. The frozen funds shall not be limited to a particular grant that is delinquent,but all grant funds that the TT,T,INOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 20 City of Elgin on behalf of the Elgin Police Department Domestic Violence Program Agreement#809028 Implementing Agency has with the Authority shall be frozen.Funds will be released following the completion of all the reporting requirements. SECTION 50.REPORTING GRANT IRREGULARITIES The Implementing Agency shall promptly notifying the Authority through their Grant Monitor when an allegation is made,or the Implementing Agency otherwise receives information,reasonably tending to show the possible existence of any irregularities or illegal acts in the administration of grant funds.The Authority,per its agency policy,shall determine the reasonableness of the allegation of the irregularities or illegal action and determine the appropriate course of action.Possible actions would include conducting an internal audit or other investigation or contacting the proper authorities. Illegal acts and irregularities shall include but are not limited to such matters as conflicts of interest,falsification of records or reports both data,fiscal and programmatic,and the misappropriation of funds or other assets. The Implementing Agency shall inform any sub-recipient of the Authority's grant funds that the sub-recipient is similarly obligated to report irregularities and the Implementing Agency shall provide a copy of the Authority' s policy to any sub-recipient.A copy of the Authority's policy is available on the web at http://www.icjia.state.il.us/public/. Failure to report known irregularities can result in suspension of the Interagency Agreement or other remedial action.In addition,if the implementing agency's auditor or other staff becomes aware of any possible illegal acts or other irregularities prompt notice shall be given to the Implementing Agency's director.The Implementing Agency, in turn,shall promptly notify the Authority as described above of the possible illegal acts or irregularities.If the possible misconduct involves the Implementing Agency's director,the Implementing Agency staff member shall provide prompt notice directly to the Authority. In addition,the Authority,if in its judgment there is a reasonable allegation of irregularity or illegal act,shall inform the Office of Justice Program's Office of the Comptroller,the Department of Justice's Office of Professional Responsibility and the Office of Inspector General,and state and local law enforcement agencies or prosecuting authorities,as appropriate,of any known violations of the law within their respective area of jurisdiction. The reporting of any irregularities,illegal acts and the proposed or actual corrective action shall be reported to the Authority at: Illinois Criminal Justice Information Authority Attn:Grant Monitor 300 W.Adams Suite 200 Chicago,IL 60606 Phone: 312-793-8550 SECTION 51.RECOVERY ACT SPECIAL CONDITION-SEPARATE TRACKING AND REPORTING The Implementing Agency agrees to track,account for and report separately on Recovery Act funds(including specific outcomes and benefits attributable to Recovery Act funds)from all other funds,including other DOJ funds awarded for the same or similar purposes.In addition,the Implementing Agency's accounting system must ensure that award money is not commingled with funds from any other source.Recovery Act funds may be used in conjunction with other funds as necessary to complete projects,but tracking and reporting of the Recovery Act Funds must be separate.Furthermore,all personnel whose activities are charged to the grant shall maintain separate timesheets to document hours worked for activities related to this award and non-award related activities. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 21 City of Elgin on behalf of the Elgin Police Department Domestic Violence Program Agreement#809028 SECTION 52.RECOVERY ACT SPECIAL CONDITION-RECOVERY ACT REPORTING The reporting elements and requirements listed here are in addition to those requirements listed in Section 11.If agreement calls for the use of contractors,subcontractors or subgrantees,the Implementing Agency shall gather from same the required data elements,listed below,and shall submit these reports as part of its own report. The Authority shall supply a separate and distinct reporting form,for the Recovery Act reporting requirements.The form shall be submitted to the Implementing Agency's assigned grant monitor by e-mail within five(5)days of the end of the month.If the Authority develops a secured,web-based reporting system,the Implementing Agency shall report by use of this web-based system. The Implementing Agency agrees to report on the following elements: 1) The total amount of recovery funds received under the grant; 2) The amount of recovery funds that were expended on projects and activities; 3) The amount of recovery funds that were obligated on projects and activities; 4) A detailed list of all projects and activities in which funds were either expended or obligated and the details shall include: A. The name of the project or activity; B. A description of the activity; C. An evaluation of the completion status of the project or activity,and; D. An estimate of the number of jobs created and/or jobs retained by the project or activity. Failure to meet the reporting dates established for this report shall result in the"freezing"of all Recovery Act funds. SECTION 53.RECOVERY ACT SPECIAL CONDITIONS-REPORTING POTENTIAL FRAUD,WASTE OR SIMILAR MISCONDUCT. The Implementing Agency shall promptly refer to the Authority,via their assigned Grant Monitor,and the Department of Justice Office of Inspector General(OIG)any credible evidence that a principal,employee,agent, contractor,subcontractor,or subgrantee has either submitted a false claim for Recovery Act funds in violation of the False Claims Act or committed a criminal or civil violation of laws pertaining to fraud,conflict of interest,bribery, gratuity or similar misconduct involving Recovery Act funds. Potential fraud,waste,abuse or misconduct shall be reported to the Authority by mail at: Illinois Criminal Justice Information Authority Attn: Grant Monitor 300 W.Adams Suite 200 Chicago,IL 60606 Phone: 312-793-8550 Potential fraud,waste,abuse or misconduct shall be reported to OIG by mail or e-mail at: Office of the Inspector General U.S.Department of Justice Investigation Division 950 Pennsylvania Ave,N.W.Room 4706 Washington.D.C. 20530 ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORTIY Federal and State Grants Unit 22 ; City of Elgin on behalf of the Elgin Police Department Domestic Violence Program Agreement#809028 E-mail: oig.hotline@usdoj.gov Phone: 1-800-869-4499 Fax: (202)616-9881 Website: http://www.usdoj.gov/oig/ SECTION 54.RECOVERY ACT SPECIAL CONDITIONS-WHISTLEBLOWERS PROTECTION The Implementing Agency understands that the Recovery Act provides certain protections against reprisals for employees of non-federal employers who disclose information believed to be evidence of gross mismanagement, gross waste,substantial and specific danger to public health or safety,abuse of authority,or violations of law related to contracts or grants using Recovery Act funds. SECTION 55.RECOVERY ACT SPECIAL CONDITIONS—MISUSE OF FUNDS The Implementing Agency agrees and understands that the misuse of funds may result in a range of penalties, including,but,not limited to,suspension of current and future funds,suspension or debarment from federal grants, recoupment of monies provided under the award,and other civil and/or criminal penalties. SECTION 56.RECOVERY ACT SPECIAL CONDITIONS-ONE-TIME FUNDING The Implementing Agency understands and agrees that awards under the Recovery Act shall be one-time awards and accordingly that its proposed project activities or expansion of project activities and deliverables are to be accomplished without additional Authority funding. SECTION 57.RECOVERY ACT SPECIAL CONDITIONS-CONFLICT WITH OTHER STANDARD TERMS AND CONDITIONS The Implementing Agency understands and agrees that all other terms and conditions contained in this award,or in applicable OJP grant policy statements or guidance,apply unless they conflict or are superseded by the terms and conditions included here that specifically implement the Recovery Act (Public Law 111-5). Implementing Agency shall be responsible for contacting it's grant managers for any needed clarifications. SECTION 58.RECOVERY ACT SPECIAL CONDITIONS-ADDITIONAL REQUIREMENTS AND GUIDANCE The Implementing Agency agrees to comply with any modifications or additional requirements that may be imposed by law and future Office of Justice Programs guidance or clarification of the Recovery Act. SECTION 58.5.RECOVERY ACT SPECIAL CONDITION—UNFILLED POSITIONS The Implementing Agency understands and agrees that the purpose of this grant is for the hiring of personnel. The Implementing Agency shall immediately notify the Authority if the position remains or becomes unfilled or there is a reduction in the time of employment.The notification shall include why the position is unfilled or term reduced and what is being done to rectify the vacancy or reduction. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 23 Tompromy City of Elgin on behalf of the Elgin Police Department Domestic Violence Program Agreement#809028 If the position remains unfilled or reduced after ninety(90)days,the Authority shall for this grant freeze the Implementing Agency's Recovery Act funds until the position is filled or the hours restored.However,if the position remains unfilled or reduced for a hundred and eighty(180)days,the Authority shall rescind and cancel the contract.The Implementing Agency shall be entitled to any funds used in the hiring process. SECTION 59.USE OF FUNDS Implementing Agency certifies that it, and its subcontractors, shall use federal and match, if applicable, funds for only allowable services,activities and costs,as described in Exhibit A. The Implementing Agency certifies that only those costs listed in Exhibit B shall be paid pursuant to this agreement. Implementing Agency understands the payment of funds shall be withheld until such certifications are received by the Authority. ILLINOIS CRIMINAL JUSTICE INFORMAIIONAUTHORITY Federal and State Grants Unit 24 PROGRAM TITLE: Domestic Violence Program AGREEMENT NUMBER: 809028 PREVIOUS AGREEMENT NUMBER(S): N/A ESTIMATED START DATE: July 1,2010 SOURCES OF PROGRAM FUNDING: 104,888 FUND FFYARRA JAG Act of 2009 Funds. 09 $0 Matching Funds: $0 Over Matching Funds: $104,888 Total: IMPLEMENTING AGENCY: City of Elgin 150 Dexter Court ADDRESS: Elgin,IL 60120-5555 FEDERAL EMPLOYER IDENTIFICATION 36 6005862 NUMBER: DATA UNIVERSAL NUMBERING SYSTEM 010224772 NUMBER(Implementing Agency) and CCR 01/21/2011 Registration Expiration Date: 0CIIL2 CAGE CODE: DATA UNIVERSAL NUMBERING SYSTEM 928349711 NUMBER(Program Agency)and CCR 6/22/2011 Registration Expiration Date: LT3 CAGE CODE: 3ZLT3 T3 AUTHORIZED OFFICIAL: EdMajor,City of Elgin chock TITLE:TELEPHONE: 847 931 5595 FINANCIAL OFFICER: Colleen Lavery of Elgin) PROGRAM Fiscal Services Group Director(City TITLE: 8�17-931-5625 TELEPHONE: PROGRAM AGE NCY: Agin Police Department 151 Douglas Ave. ADDRESS: Elgin,IL 60120 Jo Ann Stingley ROGRAM DIRECTOR: TITLE: Victim Assistance Coordinator 847-289-2686 TELEPHONE: Stingley j@cityofelgin.org E-MAIL: Jeffery Swoboda FISCAL CONTACT PERSON: Elgin Police Department AGENCY: Chief of Police TITLE: 847-289-2763 TELEPHONE: 847-289-2750 FAX: Swoboda_j@cityofelgin.org E-MAIL:PROGRAM CONTACT PERSON: Jo Ann Stingley Victim Assistance Coordinator TITLE: 847-289-2686 TELEPHONE: 847-289-2750 FAX: Stingleyj@cityofelgin.org E-MAIL: City of Elgin on behalf of the Elgin Police Department Domestic Violence Program Agreement#809028 INTERAGENCY AGREEMENT American Recove and Reinvestment Act of 2009 Edward B me Memorial Justice Assistance Grant Pro ram is entered into by the Illinois Criminal Justice Information Authority,with its offices at This interagency agreement the City of Elgin on behalf 300 W. Adams, Chicago, Illinois 60606,hereinafter referred to as the "Authority," e" and with its principal offices at of the Elgin Police Department, hereinafter referred to as the "Implementing g 150 Dexter Court,Elgin,IL 60120,for implementation of the Domestic Violence Program. WHEREAS, Section 7(k) of the Illinois Criminal Justice Information Act (20 ILCS 3930/7(k)) establishes the Authority as the agency "to apply for, receive, establish priorities for, allocate, disburse and spend grants of funds that are made available...from the United States pursuant to the federal Crime Control Act of 1973,as amended,an similar federal legislation,and to enter intoagreementswith the United States government to further the purposes ofd federal funds;" and this Act,or as may be required as a condition of obtaining WHEREAS, 1pursuant oisto the Authority's rules et tidt"Operatingt y awards federal funds received by the State of Procedures for the Administration of Federal Funds," (20 Illinois Administrative Code 1520seq.) agreements with State Illinois pursuant t to s of�locOal governmeus �for the use of these Safe federalsfunds Act �and 2002 and agency gr agencies and WHEREAS,the American Recovery and Reinvestment Act(Recovery Act)of 2009,a one time source funding,has obligated funds for the Justice Assistance Grants,and pursuant to the Edward Byrne Memorial Justice Assistance Grant (JAG) Program the Authority, WHEREAS, p names the following purpose areas as the focus of the American Recovery and Reinvestment Act Edwar yrne Memorial Justice Assistance Grant(JAG)Program for federal fiscal year 2009: 1. Law enforcement programs. 2. Prosecution and court programs. 3. Prevention and education programs. 4. Corrections and community corrections programs. 5. Drug treatment and enforcement programs. 6. Planning,evaluation,and technology improvement programs. 7. Crime victim and witness programs WHEREAS,the Authority designated the Implementing Agency to receive funds for the purpose of implementing a program to address one of the named areas: NOW,THEREFORE,BE IT AGREED by and between the Authority and the Implementing Agency as follows: SECTION 1. DEFINITIONS "Pro am": means a plan set out in a Program Description that identifies and proposes to address problems gr related n one e the nam named amend a method for eas and that assessing themeffectivenessof those strategies. ves, strategies for achieving those objectives, ILLINOIS CRIMINAL JUSTICE INFORMATIONAUTNORIFY Federal and State Grants Unit 1 City of Elgin on behalf of the Elgin Police Department Domestic Violence Program Agreement#809028 SECTION 2. PERIOD OF PERFORMANCE ANT)COSTS INCURRED The period of performance of this agreement shall be from July 1,2010 through February 28,2013. Costs incurred before the execution date of this agreement may be charged to this agreement if included in Exhibit B,incurred during the period of performance,and the Implementing Agency performed in accordance with the terms and conditions of this agreement. The Authority shall not be responsible for costs incurred before or after the period of performance of this agreement. SECTION 3. COMMENCEMENT OF PERFORMANCE If performance has not commenced within 60 days of the starting date of this agreement,the Implementing Agency agrees to report by letter to the Authority the steps taken to initiate the program,the reasons for the delay,and the expected starting date. If the program is not operational within 90 days of the starting date of this agreement,the Implementing Agency agrees to submit a second letter to the Authority explaining the implementation delay.The Authority may at its discretion either cancel this agreement or extend the implementation date of the program past the 90-day period. If the program is interrupted for more than 30 days after commencement,due to loss of staff or any other reason,the Implementing Agency agrees to notify the Authority in writing explaining the reasons for the interruption and the steps being taken to resume operation of the program.The Authority may,at its discretion,reduce the amount of federal funds awarded and/or terminate this agreement if the program is interrupted for more than 90 days. If this agreement is terminated due to this section,the Authority will only pay for those services rendered as of the date service delivery ceased.Any funds advanced to the Implementing Agency and not expended as of that date shall be repaid to the Authority upon notification by the Authority. SECTION 4. PAYMENT The Authority agrees to make payment to the Implementing Agency for the administration and implementation of the program described in Exhibit A.Upon receipt of the fiscal and progress reports payment will b described in made until all Section 11 of this agreement,quarterly payments will be made to the Implementing Agency.No p ym outstanding reports are received by the Authority,including outstanding reports from previously funded Authoritye programs.In addition,due to the unique requirements of the program am bmc ieing nclude funded, the Implementing documentation Agency maye request that an advance payment be made during any q request.Requests for advance payment are subject to review and approval.No payment will be made to an Implementing Agency unless and until the Implementing Agency is in full compliance with applicable State and federal laws and the terms and conditions of this agreement. The maximum amount of federal funds payable under this agreement is$104,888.00. The Implementing Agency must provide for the deposit of federal and matching funds into a bank account in the name of the Implementing Agency.Federal funds shall be immediately deposited into such bank account.The Implementing Agency may deposit such funds into an account separate from any of its other bank accounts,or treat such funds as a separate line item per its budget and audited financial statments.If the Imnsure pleatmenting Agraland receives more than one award from the Authority,the ImplementingAgency gen y shall ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 2 City of Elgin on behalf of the Elgin Police Department Domestic Violence Program Agreement#809028 matching funds for each award are accounted for separately. SECTION 5. MATCH No Match shall be required for JAG Recovery Act funds, since the Authority Board approved a waiver of the match requirement for these funds. SECTION 6. PROGRAM DESCRIPTION AND BUDGET The Implementing Agency agrees to undertake and perform in a satisfactory manner in accordance with the terms and A, os of this agreement,the Bud Budget attached and incorporated ed as Exhibit B,and th described in the e Core Application attached and incorporated incorporated ated Exhibit A,theg as Exhibit C. SECTION 7. EXHIBITS ency perform The documents appended d are made a in accordance of this agreement as dance with all terms,conditions, and provisions.The setforth in such exhibits. services subject to thisagreement SECTION 8. NON-SUPPLANTATION The Implementing Agency certifies that federal and matching funds made available under this agreement will not be used to supplant/replace State or local funds that would otherwise be made available to the Implementing Agency for purposes related to law enforcement.The Implementing Agency certifies that federal and matching funds made available under this agreement will be used to supplement/increase existing funds for such purposes. SECTION 9. OBLIGATIONAL LIMITATION Payment under this agreement is subject to passage of a suitable and sufficient appropriation by the Illinois General Assembly.Obligations of the State of Illinois will cease immediately without penalty of further payment being required in any fiscal year should the actions of the General Assembly or any applicable funding source result in the failure to appropriate or otherwise make available sufficient funds for this agreement. SECTION 10. PROGRAM INCOME All income,including income resulting from asset seizures or forfeitures, generated as a direct result of the program described in Exhibit A shall be deemed program income.Program income must be used for the purposes and under the conditions applicable to the use of grant funds.The federal proportion of program income must be accounted for up to the same ratio of federal participation as funded in the program.Program income may be retained by the Implementing Agency for any purpose that furthers the objectives of the Byrne Formula Grant Program. Implementing Agency shall report and account for such program income as required by the Authority. SECTION 11. REPORTING AND EVALUATION REQUIREMENTS Unless required on a more frequent basis by the Authority,the Implementing Agency shall submit the following reports to the Authority on a quarterly basis,with quarters beginning at the start of the calendar year,by the 15th day of each month following the previous quarter: • progress reports for the preceding quarter relevant to the performance indicators listed in Exhibit A; ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 3 City of Elgin on behalf of the Elgin Police Department Domestic Violence Program Agreement#809028 • fiscal reports detailing financial expenditures for the previous quarter; • and any other reports specified by the Authority. The Implementing Agency is further required to submit a final financial status report following termination of the program,the content and form of which will be determined by the Executive Director of the Authority. The Implementing Agency agrees to comply with the Office of Justice Program guidelines for the evaluation of programs.The Implementing Agency agrees to report any additional information required by the Executive Director of the Authority. SECTION 12. MAINTENANCE OF RECORDS The Implementing Agency agrees to retain financial and program records for a minimum of 3 years after the expiration date of this agreement,or 3 years after closure of Implementing Agency's most recent audit report, whichever is later.The Implementing Agency shall maintain,for this 3-year period,adequate books,records,and supporting documents to verify the amounts,recipients,and uses of all disbursements of funds passing in conjunction with this agreement;the agreement and all books,records,and supporting documents related to the agreement shall be available for review and audit by the Auditor General,federal awarding agency personnel,the Authority,or any person duly authorized by the Authority;and the Implementing Agency agrees to cooperate fully with any audit conducted by the Auditor General,the federal awarding agency,the Authority or any person duly authorized by the Authority,and to provide full access to all relevant materials.Failure to maintain the books, records,and supporting documents required by this Section shall establish a presumption in favor of the State for the recovery of any funds paid by the State under the agreement for which adequate books,records, and supporting documentation are not available to support their purported disbursement.In addition,the Implementing Agency understands and agrees that the Department of Justice(DOJ) ,including the Office of Justice Programs(OW), Office of the Inspector General(OIG)and its representatives,and the Government Accountability Office(GAO)are authorized to interview any officer or employee of the Implementing Agency regarding transactions related to the Recovery Act Award.Furthermore,DOJ and GAO are authorized to interview subgrantees,contractors and subcontractors regarding transactions related to this award. If any litigation,claim,negotiation,audit,review,or other action involving the records has been started before the expiration of the 3-year period,the records must be retained until the completion of the action and resolution of all issues that arise from it or until the end of the regular 3-year period,whichever is later. SECTION 13. INSPECTION AND AUDIT If required by revised Office of Management and Budget Circular A-133 "Audits of States,Local Governments, and Non-Profit Organizations,"the Implementing Agency agrees to provide for an independent audit of its activities. Audits shall be made annually,unless A-133 allows the Implementing Agency to undergo biennial audits. Audits shall be made in accordance with the General Accounting Standards for Audit of Governmental Organisations, Programs,Activities and Functions,the Guidelines for Financial and Compliance Audits of Federally Assisted Programs,any compliance supplements approved by the Office of Management and Budget,and generally accepted auditing standards established by the American Institute of Certified Public Accountants. Copies of all audits must be submitted to the Authority no later than 9 months after the close of the Implementing Agency's audit period. Known or suspected violations of any law encountered during audits,including fraud,theft,embezzlement, forgery, or other serious irregularities,must be immediately communicated to the Authority and appropriate federal,State, and local law enforcement officials. II.I.INOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 4 City of Elgin on behalf of the Elgin Police Department Domestic Violence Program Agreement#809028 The Implementing Agency agrees to develop and maintain a record-keeping system to document all agreement related activities and expenditures.These records will act as the original source material for compilation of the data required in Section 11 and all other program activity. The Authority,the Illinois Auditor General and the Illinois Attorney General shall have access for purposes of monitoring,audit and examination to all relevant books,documents,papers,and records of the Implementing Agency,and to relevant books,documents,papers and records of subcontractors. SECTION 14. CLOSE-OUT REQUIREMENTS Within 45 days of the expiration date of this agreement or any approved extension thereof the following documents must be submitted by the Implementing Agency to the Authority: (a)final financial status report; (b)final progress reports;(c)property inventory report;(d)any refund of unexpended funds,and(e)other documents required by the Authority. SECTION 15. PROCUREMENT REQUIREMENTS,REQUESTS FOR PROPOSALS,CONFLICT OF INTEREST All procurement transactions shall be conducted by the Implementing Agency in a manner to provide,to the maximum extent practical,open and free competition.The Implementing Agency must use procurement procedures that minimally adhere to all applicable laws,executive orders and federal guidelines.The Implementing Agency shall also adhere,and assure that its contractors and subcontractors adhere,to all applicable certification and disclosure requirements of the Illinois Procurement Code. The Implementing Agency shall follow its established procurement process if it minimally adheres to applicable federal guidelines,and the following requirements.If the Implementing Agency's established procurement process is less competitive than the following requirements,the following more competitive requirements must be adhered to in lieu of the Implementing Agency's procurement process. • For procurements of$100,000 or less,the Implementing Agency must solicit quotes or bids from at least three sources. • For procurements over$100,000,the Implementing Agency must formally advertise the proposed procurement through an Invitation for Bids(IFB),or a Request for Proposals(RFP)process. All RFPs over$100,000,that involve the use of federal or matching funds,must be submitted by the Implementing Agency to the Authority for review and written approval prior to their issuance.In addition,the Authority reserves the right to request that any RFP or IFB,regardless of its dollar amount,be submitted to the Authority for review and approval prior to its issuance. As required by the Authority,the Implementing Agency shall submit documentation regarding its procurement procedures and grant-funded purchases for Authority review and approval,to assure adherence to applicable federal guidelines. SECTION 16. ASSIGNMENT The Implementing Agency shall make no assignment or transfer of this agreement,any subcontract under this agreement or of any of the monies due hereunder without prior written approval of the Authority. In the event that ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 5 City of Elgin on behalf of the Elgin Police Department Domestic Violence Program Agreement#809028 the Authority approves such an assignment or transfer,the terms and conditions of this agreement shall apply to and bind the party or parties to whom such work is assigned or transferred as fully and completely as the Implementing Agency is bound and obligated. SECTION 17. SUBCONTRACTING The use of subcontractors for any work or professional services that involves the use of federal or matching funds is subject to Authority approval.Any work or professional services subcontracted for shall be specified by written contract and subject to all terms and conditions contained in this agreement.If the use of subcontractors is approved by the Authority,the terms and conditions of this agreement shall apply to and bind the party or parties to whom such work is subcontracted as fully and completely as the Implementing Agency is bound and obligated.The Implementing Agency shall make reasonable efforts to assure that all subcontractors adhere to the terms and conditions of this agreement.The Authority shall not be responsible for the performance,acts or omissions of any subcontractor. Subcontracts over$100,000 that are funded with federal or matching funds must be submitted by the Implementing Agency for Authority review and approval prior to their effective dates and execution by the Implementing Agency.In addition,the Authority reserves the right to require that any subcontract funded with federal or matching funds, regardless of its dollar amount,be submitted to the Authority for review and approval prior to its effective date and execution by the Implementing Agency. As required by the Authority, the Implementing Agency shall submit documentation regarding contracts to be funded with federal or matching funds for Authority review and approval,to assure adherence to applicable federal guidelines. Approval of the use of subcontractors by the Authority does not relieve the Implementing Agency of its obligation to assure performance under this agreement. SECTION 18. INDEPENDENT CON TRACTOR The Implementing Agency,in the performance of this agreement,shall act as an independent contractor and not as an agent or employee of the Authority.The Authority shall not be responsible for the performance,acts or omissions of the Implementing Agency.The Implementing Agency shall be liable,and agrees to be liable for,and shall indemnify,defend and hold the Authority harmless for all claims, suits,judgments and damages arising from the performance of this agreement,to the extent permitted by law. SECTION 19.EQUIPMENT REQUIREMENTS If,for an item of equipment described in Exhibit B to be funded with either federal or matching funds,the Implementing Agency does not have a purchase order dated within 90 days after the start date of the agreement,the Implementing Agency shall submit a letter to the Authority explaining the delay in the purchase of equipment.The Authority may,in its discretion: A. Reduce the amount of federal funding; B. Cancel this agreement; C. Allow the Implementing Agency to reallocate the federal or matching funds that were allocated for such equipment to other allowable,Authority approved costs;or ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 6 City of Elgin on behalf of the Elgin Police Department Domestic Violence Program Agreement#809028 D. Extend the period to purchase this equipment past the 90-day period. Equipment purchased using federal or matching funds shall be year 2000 compliant and shall be able to process all time/date data after December 31, 1999. SECTION 20.INFORMATION TECHNOLOGY REQUIREMENTS If for an item or services,listed in Exhibit B,is for networking or information technology(IT) system which involves information sharing system with interstate connectivity between jurisdiction shall to the extent possible use existing networks as the communication backbone.Unless the Implementing Agency can demonstrate to the satisfaction of the Authority that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. Furthermore,any information technology system founded or supported by grant or match funds with comply with 28 C.F.R.Part 23.If the Authority determines that 28 C.F.R.Part 23 is applicable, the Authority at its discretion may perform an audit to ensure system is in compliance,fines may apply for violations. The Implementing Agency,if they are not going to use existing networks and IT systems,should provide documentation to demonstrate the above conditions.This documentation should be provided at the time of the grant documentation submission.If it only becomes apparent after the start of the grant period that above conditions for not using existing networks and IT systems is not feasible then documentation shall be provided to the Authority for approval prior to begin work. The Authority's Illinois Integrated Justice Information System's Project manager,at 312-793-8550, should receive written notification regarding any information technology project funded by this grant.The Implementing Agency must maintain an administrative file documenting the meeting of this requirement. SECTION 21.INFORMATION SHARING The Implementing Agency,in an effort to support public safety and information sharing,is requiredin the developmentosethe of National Information Exchange Model(NIEM)specifications and shallguidelines publish this grantand make anyf data elements for data exchange systems.The Implementing Agency guidelines availablea a withoutllows: restrictions all schemas developed under this grant to the component registry.NIEM 1. Instances must validate against the set of NIEM reference schemas. Schemas conformant to the NIEM must import and reference the NIEM Schema namespace or NIEM namespaces they need to use (Universal, Common,Justice, etc.)or a correct NIEM Schema Subset(same names Common p and Universal.es). ofethat hatAlso, importing the NIEM Justice Domain namespace will cascade to importing note that if an instance validates against a correct subset of the NIEM reference schemas,then it will validate against the NIEM reference schemas. 2. If the appropriate component(type,element,attribute,etc.)required for an IEPD exists in the NIEM,use that component.Do not create a duplicate component of one that already exists. 3. Be semantically consistent.Use NIEM components in accordance with their definitions.Do not use a NIEM element to encapsulate data other than what its definition describes. 4. Follow the IEPD(Information Exchange Package Documentation)Lifecycle as described in NIEM documentation and define all required artifacts at each step. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 7 City of Elgin on behalf of the Elgin Police Department Domestic Violence Program Agreement#809028 5. Adhere to the NIEM Naming and Design Rules(NDR)to ensure correct,consistent schema development. SECTION 22. CONFLICT OF INTEREST The Implementing Agency agrees to comply with applicable provisions of the Illinois Procurement Code(30 ILCS 500)prohibiting conflicts of interest,and all the terms,conditions and provisions of the code apply to this agreement and are made a part of this agreement the same as though they were incorporated and included herein. No employee,officer or agent of the Implementing Agency shall participate in the selection,or in the award or administration of a contract supported by federal funds if a conflict of interest,real or apparent,would be involved. The Implementing Agency shall establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others. SECTION 23. IMPLEMENTING AGENCY COMPLIANCE The Implementing Agency agrees to comply with all applicable laws,regulations,and guidelines of the State of Illinois,the Federal Government and the Authority in the performance of this agreement,including but not limited to: The Omnibus Crime Control and Safe Streets Act of 1968,as amended;Anti-Drug Abuse Act of 1988; Bureau of Justice Assistance's Byrne Formula Grant Program Guidance document; and Program Guidelines for the Drug Control and System Improvement Formula Grant Program(53 FR 52244 et seq., effective December 27, 1988). The Office of Justice Programs'Financial Guide;Office of Management and Budget Circulars A-21,A-87, t Funds Recovery Act Code ILLS 500); Sta e Comptroller 0, A-122, and A-133; ls Acttt(15 ILCS 405); and rules(30 ILCS 705);of the Authority 0ois Procurement II. Adm. Code Code (30 1520 et seq.). The provisions of 28 CFR applicable to grants and cooperative agreements including Part 18, Administrative Review Procedures;Part 20,Criminal Justice Information Systems;Part 22,Confidentiality of Identifiable Research and Statistical Information;Part 23,Criminal Intelligence Systems Operating Policies;Part 30,Intergovernmental Review of Department of Justice Programs and Activities;Part 38, Equal Treatment for Faith-Based Organisations;Part 42,Non-Discrimination/Equal Employment Opportunity Policies and Procedures;Part 46,Protection of Human Subjects;Part 61,Procedures for Implementing the National Environmental Policy Act;Part 63,Floodplain Management and Wetland Protection Procedures;Part 66,Uniform administrative requirements for grants and cooperative agreements to State and local governments;Part 67,Government wide Debarment and Suspension (Nonprocurement);and Part 69,New Restrictions on Lobbying;Part 70,Uniform administrative requirements for grants and agreements(including subawards)with institutions of higher education, hospitals and other non-profit organisations;Part 83,Government-wide requirements for drug-free workplace(Grants). OMB Circular A-102 "Grants and Cooperative Agreements with State and Local Governments,"revised October 7, 1994 OMB Circular A-21 "Cost Principles for Educational Institutions,"revised April 26, 1996(codified at 28 CFR Part 66,by reference) OMB Circular A-87"Cost Principles for State,Local and Indian Tribal Governments,"revised May 4, TLI.INOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 8