HomeMy WebLinkAbout10-1204 Art Fegan 10- laoy
•
• - Art Fegan Entertainment, Inc.
www.artfegan.com
Art Fegan, President/CEO Sandra Freeman
320 Old Hickory Blvd., Unit 408 320 Old Hickory Blvd., Unit 408
Nashville,TN 37221 Nashville,TN 37221
T: (615) 646-9606 T: (615) 646-9606
F: (615) 646-9608 F: (615) 646-9608
art@artfegan.com sandra@artfegan.com
Art Fegan Entertainment. Inc.
• 320 Old Hickory Blvd., Ste 408
Nashville, TN 37221; 615-646-9606 fx.615-646-9608
www.artfegan.com
PERFORMANCE CONTRACT
Away in the Basement -A Church Basement Ladies Christmas
Contract No. CBL12/4-5/10
"
SS /G' THIS PERFORMANCE AGREEMENT (this "Agreement"), dated this , 2010, is by and
HCC/CBL between Troupe America, Inc., a Minnesota corporation F/S/O Away in the Basement -A Church Basement
Ladies Christmas ("Artist Producer"), Federal Identification No. 41-1595874, through ART FEGAN
ENTERTAINMENT, Inc. ("Agent"), and The City of Elgin, an Illinois Municipal Corporation (hereinafter
referred to as "Presenter Purchaser").
In consideration of the mutual promises and agreements set forth herein, and for other good and valuable
considerations, the sufficiency of which is hereby mutually acknowledged, Artist Church Basement Ladies
and Presenter Purchaser hereby agree as follows:
SS Of
/ 1. PERFORMANCE: Artist Preclueer will Perform 3 shows (collectively, the "Performance") as set forth
HCC/CBL below:
a. Performance Dates and Times: December 4, 2010 at 2:00 PM and 7:30 PM
December 5,2010 at 3:00 PM
b. Performance Site: The Performance will be held at The Hemmens Cultural Center(the "Performance
Site"),the address of which is 45 Symphony Way Elgin, IL 60120 with a capacity of 1247 4-2-00 seats.
. c. Show Ticket Prices: Golden Circle: $40.00, Main Floor: $30.00, Balcony: $22.00
d. Gross Potential show(s) earnings est.: $106,356.00
Presenter Purchaser represents and warrants that the Performance Site meets the specifications of this
Agreement, including Church Basement Ladies Contract Rider attached hereto and incorporated herein.
Any exceptions to such specifications must be disclosed in writing to Troupe America, Inc., and Agent at
least 30 days prior to the date of the Performance (or, if multiple Performances, 30 days prior to the first
Performance).
SS ,C 2. FEE: All payments to Artist shall be made within thirty (30) business days after the final
HCC/CBL performance by City of Elgin check.
a. First payment, made by City of Elgin check, shall be applied to an artist royalty of 10%of the actual
gross and shall be made payable to Troupe America, Inc. (Federal ID No. 41-1595874) to the address in the
Payment section.
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b. Second Payment shall be retained by the Presenter City of Elgin for documented expenses incurred
by Presenter the City for labor, and marketing support, and credit card fees. An estimate of these costs
shall be provided by the Presenter Purchaser with the signed contract. Any additional costs must be agreed
to by the Artist Producer.
c. Third payment of $30,000.00, made by City of Elgin check, shall be made payable to Troupe
America, Inc.
d. All remaining revenue shall be split 70/30 with 70% being paid by City of Elgin check to Troupe
America, Inc. and 30%being retained by Presenter the City of Elgin.
e. Payment: The balance for the services shall be paid to the Artists as follows:
Payment: All monies to Troupe America, Inc. shall be paid within thirty (30)5 business days of the
final performance (Cashier's check, bank draft or University Check is highly preferred) by City of
Elgin check.
Payable to "Troupe America, Inc."
Due date: 12/10/10
Mailing Address: Bank Draft: Troupe America,Inc.
John Tsafoyannis US Bank
528 Hennepin Ave., Ste. 206 ACCT# 800458714
Minneapolis,MN 55403-1810 Routing#091000022
Notwithstanding anything to the contrary herein, Presenter shall not be liable under any
circumstances for any deficiency of box office receipts to cover any listed payments herein.
c. If this Agreements is not signed and returned by Purchaser to Agent within 60 days from the date of
obligations hereunder.
SS / 3. RELATIONSHIP AND STATUS OF PARTIES:
HCC/CBL
a. The parties agree that the Artists are independent contractors, are not the employees of the Presenter,
shall have exclusive the Iof 0 t e details of the performance(s) and the means and methods employed in
fulfilling their obligations, and that this agreement shall not be construed as creating a partnership or joint
venture or other agency relationship between the Artists and Presenter.
b. The Presenter, and any party signing this agreement on behalf of the presenter, represents and
warrants it has the authority to enter into this agreement.
SS 4.ARTIST'S WARRANTIES: The Artists warrant and agree to the following:
HCC/CBL
a. Each party shall be responsible for claims, losses, damages, and expenses proximately caused by the
negligent or wrongful acts or omissions of its employees. The Artists agree to hold the Presenter harmless
" from any claims, suits, demands, actions, injury, damage, cost, and expenses with respect to any accident,
injury, damage, cost or expense caused by negligent actions of employees of the Artists acting within the
scope of their employment.
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b. The Artists will be responsible for payment of all wages to its employees, including performing
artists and technicians employed by the Artists.
c. The Artists will be responsible for payment of any and all income taxes on performance(s) fees.
d. The Artists agree to comply with all local, state, and federal laws relating to the performance(s) and
any local or regional ordinances or covenants relating to the performance(s) stated in writing to the Artists.
e. The Artists agree to maintain general liability insurance naming the Presenter as an additional
insured covering the performance(s) date(s) in an amount of at least one million dollars ($1,000,000.00) per
occurrence.
55 /0 5. PRESENTER WARRANTIES: The Presenter warrants and agrees to the following:
HCC/CBL
a. Artist shall hold harmless and indemnity Presenter from and against any and all claims,
suits, demands, actions, injury, damage, cost or other liability of whatsoever nature arising out of or
alleged to have arisen out of or in connection with Artist's or Artist's employee's, contractor's or
agent's negligent acts or omissions. Each party shall be responsible for claims, losses, damages, and
expenses proximately caused by the negligent or wrongful acts or omissions of its employees. The presenter
agrees to hold the artists harmless from any claims, suits, demands, actions, injury, damage, cost, and
expenses with respect to any accident, injury, damage, cost, or expense in connection with actions of
employees or contractors of the presenter acting within the scope of their employment.
b. The Prese nte= Y;ill b eibl f e „l: e with „d shall erf at
= r ��� s e its sole cost and
of local union or unions that may have jurisdiction over any of the materials, facilities, services, and
pe rsen a to be fur..:shed by tb.e Presenter and b., the Artists i., rega.-d ♦„ ♦h p a enr ♦
l _:
„n. The Presenter
agrees to provide a lawful, safe, and secure venue for performance(s) with all necessary permits, insurance,
and licenses for the performance(s) described in this agreement.
c. The Presenter represents that it owns or has a lease for the theater, hall, or auditorium performance(s)
site covering the dates of this agreement.
d. The Presenter claims and affirms that it has the performance(s) rights for all music or other works of
copyright in the touring repertory and that the Artists will not be liable for any claims, suits, or judgments by
copyright holders, licensees, or their representatives based on claims of copyright infringement.
e. The Presenter agrees to provide a suitable and appropriate hall for the performance(s) of the Artists
that meets the "Safe and Sanitary" code of the Actors Equity Association. The Presenter further agrees to
supply a house manager, all ushers, ticket sellers, and other personnel reasonably necessary to permit the
presentation.
f. The Presenter and the representative signing this agreement agree to underwriting and hold the
Artists and all affiliated personnel harmless from and against any claims, suits, demands, actions, injury,
/(l`J)6. PROMOTIONS:
HCC/CBL
a. The Artists agree that the Presenter may access, download, and use any promotional materials from
the following websites: (www.artfegan.com) or (www.troupeamerica.com) for promotional or advertising
purposes. Such materials include information about the performance and the Artists, press releases, digital
photographs, logos and images,program copy, and video clips. The Presenter may not use such materials for
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sale or to create items for sale or for any commercial purpose other than promotional or advertising.
Additional requests for publicity materials or interviews should be directed to the Artists, care of John
Tsafoyannis at (612) 333-3302 or johnt@troupeamerica.com.
b. If desired, the Presenter shall provide at its expense all printed programs, tickets, posters, fliers,
handbills, or other printed materials necessary, and the Presenter is responsible for the costs of any
promotional materials used in the marketing of the presentation. All such house programs shall prominently
display the name the Artists on the title page and shall exclusively use copy provided by the management.
The presenter agrees to allow the artists to insert performance programs with any supplemental materials.
Producer shall be entitled to insert supplemental materials into printed programs.
c. The Artists agree to make their best efforts to avail themselves to the Presenter and audience but are
not obligated to do so unless any promotion of the Artists through interviews, receptions, special autograph
sessions, meet-and-greets, or any type of special public or private appearance is submitted for approval to the
Artists a minimum of thirty(30)days prior to the performance date(s).
d. The Artists shall not be liable to the Presenter in any way whatsoever for the ability or lack thereof of
the Presenter to promote or sell tickets to the performance(s). Failure of the presenter to sell a number of
tickets deemed adequate for the performance(s) shall not excuse the presenter from the terms of this
r ,J
/0".7. TECHNICAL REQUIREMENTS:
HCC/CBL
a. The Presenter agrees to the Artist's performance requirements and conditions on the attached technical
addendum and lighting requirement, and these requirements and conditions are an integral part of this
agreement and are hereby incorporated by reference.
b. The Presenter agrees that lighting instruments are to be pre-hung, according to the Artists' lighting
plot or guide, prior to the Artists' arrival, and all sides and overhead masking and sound equipment made
available, when required.
c. It is agreed that the Artists shall be guaranteed exclusive and uninterrupted access to the full stage
auditorium area and dressing rooms from arrival time to departure time.
d. The Presenter agrees to furnish, at its own expense, a stage crew as specifically described in the
technical addendum to assist the Artists in unloading and equipment, setting up the production, running the
production, "striking" the production, and in loading any equipment. The Presenter shall make
reasonable efforts to insure that the crew members who set up and run cues must be the same individuals
who run the performance(s). This crew shall be responsible to the technical director or production stage
manager provided by the Artists in cooperation with the presenter's Technical Assistant. Should-the
presenter—fail-te-proNAide-the-requifed-per-sounelit-is agreed the presenter shall be responsible for paying the
artists' representative a sum in the amount of thirty five dollars ($35.00) per hour for ach person under the
required number of personnel each time the local presenter fails to supply the required crew.
c. If the th ater or other venue at which the Artists arc to perform has other minimum requirements
regarding stage crews, etc., including requirements of various unions, the Presenter agrees to provide and
8. COMPLIMENTARY TICKETS: The Presenter shall hold a minimum of twelve (12) complimentary
tickets to each performance(s) for the Artists, with conditions as stated in the technical rider, until the Artists
or a representative of the Artists arrives at the venue, at which time such tickets may be released for sale by
the Presenter if not claimed by the Artists or by another representative of the Artists.
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/0 9. MERCHANDISE: The Presenter agrees there will be no more than a twenty percent (20.0%) charge for
HCC/CBL concession sales made by the Artists. The Artists shall have the sole and exclusive right, but not the
obligation, to sell souvenir programs and other souvenir items including audio or video recordings in
connection with, and at, the performance(s) under this agreement, and all the receipts therefrom shall belong
exclusively to the artists.
10. BILLING: The Artists are to receive top billing in all advertising, to include but not be limited to
newspaper, radio, posters, television, and marquees. The Artists are to be billed only as "The Church
Basement Ladies."
11. REPRODUCTION: Unless authorized in writing by the Artists, the Presenter will not authorize or
permit, and shall take all steps reasonably necessary to prohibit the recording, photography, reproduction,
transmission, or broadcast of the performance(s).
12. LIABILITY and FORCE MAJEURE: Neither the Presenter nor the Artists shall be under any liability
for failure to appear or perform in the event that such failure is caused by or due to a force majeure or"Act of
God," including the physical disability or incapacitation of the artists, acts or regulations of public
authorities, labor difficulties, civil tumult, strike, epidemic, interruption or delay of transportation, acts of
terrorism, weather, or other similar or dissimilar cause beyond the control of the Artists or the Presenter. The
Artists assume no liability for non-performance for reasons outside of their direct and immediate control,
including, acts of God, fire, acts of federal, state, local, or foreign authorities and airlines, railways, taxis, or
other forms of transportation. In the event that the performance(s) by the Artists is (are) made impossible due
to such an occurrence, the deposit paid by the Presenter shall be retained by the Artists and shall be applied
to any rescheduling of the performance(s) for a date within one (1) year of the scheduled performance(s). In
the event that the cause of non-performance by the Artists is within their exclusive control, any deposit paid
shall be refunded to the Presenter within sixty(60) days after the performance date(s).
op 13. CANCELLATION:
HCC/CBL
a. The Artists reserve the right to cancel this (these) performance(s) for the purpose of television, film,
or major international tour, provided notice is given to the Presenter in writing not less than ninety(90) days
prior to the date of the performance(s), or for any other reason, provided notice is given to the Presenter not
less than one hundred eighty (180) days prior to the performance date(s), and in case of such cancellation,
any deposit paid shall be refunded to the Presenter. If the performance(s) is (are) cancelled by or at the
request of the Artists for any other reason than those listed in section 13 above or outside the time periods
specified herein, the Presenter and the Artists agree that the Artists shall be held liable only for the actual
documented, non-refundable expenses of the Presenter related to the performance(s) to include expenses for
advertising and promotion and fees for services or wages actually expended.
b. If before the date of any schedule performance(s), the artists, artists' management, or artists' agent
earlier engagement, or if the artists, artists' management, or artists' agent learn that the financial credit of the
presenter has been impaired, the artists shall have the right to cancel this contract without penalty, and they
shall have the right to retain- ,deposit paid or duo
c. If the performance(s) is (are) cancelled due to inclement weather, the Presenter agrees to make its
best efforts to reschedule the performance(s) at a mutually agreeable time and date, and the Artists shall have
the right to retain any deposit paid or due, but they shall credit such deposit to any performance(s)
rescheduled for a date within one (1) year of the cancelled performance(s).
14.ACCEPTANCE AND NOTICE:
HCC/CBL
a. All notices required to be given herein or changes or modifications to this agreement shall be given
in writing to the party entitled to receive such notice at the address stated above.
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b. This contract cannot be assigned or transferred without the written consent of the Artists, and it
contains the complete understanding of the parties respecting the subject matter hereof
c. Any changes or additions to this agreement must be in writing and approved by the Artists, and in
the case of additions, any conflicts, inconsistencies, or incongruities, the terms of this agreement shall and
will prevail.
d. It is understood that this agreement is an offer of services by the artists and is not binding upon either
agreement is not signed and returned by the presenter to the artists at the address above within sixty(60)days
from the date of submission by the artist the ff r e .i,lenced by this document .. ,be , gilled at the s le
hereunder. If the presenter is unable to return this agreement within sixty (60) days, the presenter shall
aeigist . .1ocume„t with . tra„sm ttal .late to . „tinue to hold the above.late(s)
liswa.,-ii�..r.�vcauiv
55, 15. CONFIDENTIALITY: The parties shall keep the terms of this agreement confidential except to the
HCC/CBL extent required by law.
3 /a 16. CHOICE OF LAW: This agreement shall be subject to and governed by the laws of the State
HCC/CBL of Illinois. Venue for the enforcement of any rights and the resolution of any disputes arising out of
or in connection with the provisions or performance of this agreement shall be in the Circuit Court
of Kane County, Illinois. This agreement shall be governed by the laws of the State of Tennessee, and the
arising under this agreement.
55
/1 17.ARBITRATION: Any dispute or controversy arising under this agreement shall be submitted to binding
HCC/CBL
then prevailing rules of the American Arbitration Association. The arbitrator shall award attorneys' fees to
the prevailing party.
18. INDEPENDENT COUNSEL: Each of the parties to this agreement warrants and represents that in
executing this agreement, each party has relied solely upon their own judgment, belief, and knowledge and
the advice and recommendations of their own counsel experienced in such matters as contained in this
agreement concerning the nature, extent, and duration of their rights and claims and that they have not been
influenced to any extent whatsoever in executing this agreement by any representations or statements with
respect to any matters made by any party or representative of any party.
19. HEADINGS: The headings in this agreement are provided for convenience of reference only and shall
not be included in any interpretation or construction of the substantive provisions of this agreement.
20. MULTIPLE COUNTERPARTS: This agreement may be executed in multiple counterparts, each of
which shall be considered original.
21. CONTACT INFORMATION:
Butch Wilhelmi, Cultural Center Supervisor, wilhelmi b@cityofelgin.org 847-931-5905
Patrick Raddatz, Technical Director, raddatzp(cityofelgin.org 847-931-5904
Cherie Murphy, Marketing Officer, Murphy c(alcityofelgin.org 847-931-5667
Ss
SEVERABILITY: The terms of this agreement shall be severable. In the event that any of the
HCC/CBL terms or provisions of this agreement are deemed to be void or otherwise unenforceable for any
reason, the remainder of this agreement shall remain in full force and effect.
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/ (J. 23. RELATIONSHIP: This Agreement shall not be construed so as to create a joint venture,
HCC/CBL employment, partnership or other agency relationship between the parties hereto.
/ 24. COMPLIANCE WITH LAWS: Notwithstanding any other provision of this AGREEMENT it is
HCC/CBL expressly agreed and understood that in connection with the performance of this AGREEMENT
that the ARTIST shall comply with all applicable Federal, State, City and other requirements of law,
including, but not limited to, any applicable requirements regarding prevailing wages, minimum
wage, workplace safety and legal status of employees. Without limiting the foregoing, ARTIST
hereby certifies, represents and warrants to the PRESENTER that all ARTIST'S employees and/or
agents who will be providing products and/or services with respect to this AGREEMENT shall be
legal residents of the United States. ARTIST shall also at its expense secure all permits and
licenses, pay all charges and fees and give all notices necessary and incident to the due and lawful
prosecution of the work, and/or the products and/or services to be provided for in this
AGREEMENT. The PRESENTER shall have the right to audit any records in the possession or
control of the ARTIST to determine ARTIST'S compliance with the provisions of this section. In the
event the PRESENTER proceeds with such an audit the ARTIST shall make available to the
PRESENTER the ARTIST'S relevant records at no cost to the PRESENTER. ARTIST shall pay
any and all costs associated with any such audit.
IN WITNESS WHEREOF,the parties hereto have executed this agreement as of the date first written.
ARTIST: PRESENTER PURCHASER:
TROUPE AMERICA,INC. City of Elgin, Illinois
(Church Basement Ladies
FEDER�, 1595874) by: e'fldei4.
Signature of Officer o uthorized
Sean Stegall
Troupe America,Inc. City Manager
TROUPE AMERICA INC.
Theatrical Productions,Road Shows,Convention Entertainment
AWAY IN THE BASEMENT A CHURCH BASEMENT LADIES CHIRSTMAS
2010/2011 TECHNICAL RIDER
This is the final technical rider for the 2010/2011 Tour of AWAY IN THE BASEMENT, and is considered to be a
portion of the performance contract.
Light plots and Soft Goods Plans are available online at: http://www.troupeamerica.corn/current_CBLXPlots.html
ARRIVAL
The Road Crew and Set will arrive approximately 8 Hours prior to the scheduled performance time. Please.see that your
loading area is completely free of all obstructions,steps,debris, ice snow, etc and that a clear 8 foot wide path exists to
the stage area.
The Cast will arrive at the theater for sound check, approximately 2 hours before the first performance. We request that
all vehicles be allowed to remain at the load in area for the entire day. If this is not possible, please arrange for parking
nearby.
Vehicles: AWAY IN THE BASEMENT travels via 2 vehicles, 1 —53'Tractor Trailer,and 1 —49'Motor Coach.
Shore Power: (where available) will be used for the Motor Coach. If a qualified person is not included in your load-in
crew, one must be provided at the beginning of load-in and near the end of load-out to do the connect and disconnect of
the shore power for the crew bus. (This person may also do the stage power tie in at this time.) If shore power is not
available, PRESENTER must provide a parking location as close to the stage door as possible where the bus generator
can run without affecting the buildings HVAC.
LOAD IN AND OUT TIMES
AWAY IN THE BASEMENT takes approximately 6 hours to load in, set up, focus and cue. The load out takes
approximately 1 and 1/2 hours after the final performance. PLEASE NOTE: The estimates of"IN" and "OUT" may
vary with local house conditions. Exact load in times will be scheduled by our Production Manager,approximately three
weeks before the scheduled performance •
LABOR CALL
PLEASE NOTE: AWAY IN THE BASEMENT has been designed to fit a variety of venues for this tour. As such
local crew needs may vary from the call listed below. However it is critical that once a crew call has been determined by
the shows Production Manager, that it be maintained and correct upon the company's arrival. Failure to due so could
result in a cancellation of the performance. If local crew requirements are not met, the PRODUCER'S Production
Manager reserves the right to hire additional crew at the local PRESENTER'S expense as required by the Technical
Rider. 1'HE TRUCK WILL NOT BE UNLOADED WITHOUT THE FULL LOAD-IN CREW PRESENT.
The labor calls are based on the premise that all able-bodied stagehands can and will assist from one department to
another as the need arises during load-in and load-out.
Road Staff: The production company travels with 1 Production Stage Manager/Master Electrician, 1 Assistant Stage
Manager/Props, 1 Technical Director, 1 Sound Engineer, 1 Wardrobe Supervisor, 1 Truck Driver.
Members of our road crew are not to be used to supplement or take the place of the crew
requirements listed below!! Their function is to coordinate, oversee and instruct the local
crew and to assure an efficient load-in, load-out and running of the show. The following
crew numbers are based on venues with good loading access and counterweight fly
systems. Crew Calls are subject to change due to local conditions.
AWAY IN THE BASEMENT is NOT a yellow card attraction. As such all local labor will be provided by the local
presenter or the presenters designated staff,after consultation with our Production Manager.
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TROUPE AMERICA INC.
Theatrical Productions,Road Shows,Convention Entertainment
LABOR CALL*
Load In Show Call Load Out
Scenery/Props 4 1 4
Lighting 4 1 4
Sound 1 0 1
Wardrobe 1 0
Runner 1 1 1
Loaders If Required 0 If Required
Totals 11 3 11
*Venues with Union Crews may require additional crew(ie:Loaders,Flys,Gallery Weight Loaders,and other dedicated
departments) as required by local rules. Please contact our Production Manager Scott Herbst at 612-333-3302 or via
email at sherbst@troupeamerica.com for confirmation of exact crew size.
Please Note: THAT THE ABOVE NUMBERS ARE SUBJECT TO CHANGE DUE TO LOCAL CONDITIONS.
These are the minimum requirements for this production and all crew members are expected to have basic tools present
with them at call time. . ANY STAGE HANDS SHOWING UP FOR WORK OR SHOW CALLS SHOWING
ANY SIGNS OF INTOXICATION OR SUBSTANCE ABUSE WILL BE DISMISSED ON THE SPOT AND
REPLACEMENTS MUST BE HIRED IMMEDIATELY AT PRESENTER'S EXPENSE.
RUNNER: (This requirement is not negotiable and cannot be struck from this rider.
A local "runner" with vehicle must be provided by the PRESENTER during the entire time the Production Company is
booked into the venue. This individual must have a valid driver's license and strong knowledge of the local area. The
vehicle must be in safe and secure condition, and be able to hold 5 Passengers in addition to the Driver. This person is
permitted to be a member of another department within the venue and have non show duties; however they must be
available at no more than 10 minutes notice. Also please note,this person will be used immediately at the beginning of
Load In to transport drivers to hotels.
STAGE REQUIREMENTS
MINIMUM LOADING DOOR SIZE Minimum 5' Wide x 7'High
MINIMUM PROSCENIUM OPENING 35'6"Wide by 15'High for Full Set Version
31' 6"Wide by 15'High for Medium Set Version
28' 6"Wide by 15'High for Small Set Version
MINIMUM STAGE DEPTH 20'measured from curtain line to last hang position
CROSSOVER There Must be a X over upstage or below stage.
MINIMUM BACKSTAGE CLEARANCE 5'Off stage Left&Right of proscenium
MINIMUM FLY LINES 3 for electrics
HOUSE CURTAIN Used at Intermission and Post show only-Guillotine preferred
CYCLORAMA Not Required
MASKING Black Masking for Electrics
Black Legs Downstage for Set or an adjustable
Proscenium for Downstage masking.
Black Or Dark Colored Backdrop Upstage
The set consists of one freestanding box set. We will need access to 12 house stage weights and/or sandbags, for
weighting scenery jacks and plates. If unavailable please provide at least 12 - 25# sandbags, or other comparable
weighting devices(ie"Sand in a tube"or cinder blocks).
Stage Must Be free of all obstructions, and hanging goods other than those mentioned in the STAGE
REQUIREMENTS,and shown on the appropriate size soft goods plot. The back wall of the theatre should be clear for
storage of scenery as it is unloaded. Also an 8' wide path should be clear the full distance from the loading area to the
stage.
PLEASE NOTE: The set includes three large Kitchen Appliances,which require able bodied personnel to remove from
Dollies and place on the set. There cannot be any steps or unramped elevation changes between the Loading Dock
and the stage. hi the event steps must be passed the local venue shall be responsible for providing SAFE and
SECURE ramps to bypass these obstructions.
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TROUPE AMERICA INC.
Theatrical Productions,Road Shows,Convention Entertainment
Stage Floor: A black or neutral colored floor is preferred.This floor must be level and even.
Please Note: For venues which are unable to accommodate the above scenic specifications, the technical aspect of the
show will be adapted by the tour's production staff in order to provide for the best performance possible. NO
MODIFICATIONS will be made to the show which will be detrimental to the safety and structural integrity of the
scenery or to future bookings. All adaptations are solely at the discretion of our technical staff, who will keep the
production's best interests and safety in mind at all times.
ELECTRICS
AWAY IN THE BASEMENT will use the house lighting system operated by our technician via our lighting console. A
DMX512 input must be available to tie our console into your system. If no DMX is available the presenter must provide
a DMX interface or a lighting console in addition to the lighting system. The "A" Plot consists of approximately. 44
instruments in the front of house positions, and 44 instruments onstage. The "B" Plot will consist of approximately 34
Instruments in the front of house position, and 40 instruments onstage. The "C" Plot will consist of approximately 29
Instruments in the front of house position,and 27 instruments onstage.
Note: The Light Plot must be hung,patched,and colored before the Company's arrival.
ForNon Traditional Theatres and Auditoriums: For those venues which do not have a traditional theatrical lighting
system. The show will require a smooth dimmable front wash of the stage.
FOLLOWSPOTS
1 Followspot is required for AWAY IN THE BASEMENT.Operator(indicated in Show Crew Call)is to be provided by
the local venue.
LADDERS
Lighting: The local venue must have on hand at time of load in one A frame ladder or personal lift(Genie) which will
reach the Lighting when at trim position approx.20-23".
Scenic: The venue must also have on hand two-8 orl0'stepladders
SOUND
The production company carries a complete sound system. The sound console will be operated by our road engineer. If
it is advantageous,we will tie into your house system via a line feed and use it in addition to our system. We will require
an area 6 feet deep by 6 feet wide for our mix position which should be near the center at the rear of the first set of
orchestra seating. We prefer not to be underneath a deep balcony. The location can be in an aisle,or where seats have
been removed. For this area please provide one 6'table or one 3/4"plywood sheet to lay over seats at the sound position
prior to our arrival. If seats must be removed or the area needs to be leveled in some way,this should happen in advance
of our load in.
Please Note: This show is a mix of amplified vocals, and tracks. The show must be mixed from the house. A closed
room or room with a window will not be considered acceptable.
Power: The show uses a single phase 208 power drop (minimum of 60 Amps) backstage for sound, a qualified
electrician should be on hand at the beginning of load in and out to connect and disconnect this feed. If a dedicated
power drop is unavailable the show will require 6 -Dedicated 20 Amp outlets backstage. These should be clear of any
other power usage by lighting and other items which may cause interference.
Headset Communications: The production will require 5 Headset locations at the following locations. Lighting
Console, Sound Engineer, Followspot, Backstage Left and Backstage Right (these backstage units should have 50' of
cable,or be wireless). An additional headset will be required in the event the house lights are not operated from one of
location listed above. . HEADSET COMMUNICATION BETWEEN THESE STATIONS IS INTEGRAL TO THE
QUALITY OF SHOW. The Presenter is required to provide these headsets which must be either Clearcom, Telex or
equivalent quality(Maxon or Radio Shack wireless are NOT Acceptable).
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Theatrical Productions,Road Shows,Convention Entertainment
Orchestra Pit and Piano: No Orchestra Pit or Piano is Required
PROPERTIES
Tables and Running Lights: The Production uses it own road boxes for Prop tables. Please keep stage clear of all
other tables and obstructions. The cross over should be equipped with"running" lights for visibility.
Brooms and Mops: Push brooms and mops with buckets must be available. The stage floor must be mopped prior to
every performance at the Presenter's expense.
WARDROBE
The Local Venue shall provide the following items:
2-Rolling racks
Wardrobe racks in each dressing room
1-6'to 8'work table in wardrobe room
If your venue has laundry facilities on site please inform our production team in advance. Our Wardrobe Supervisor will
contact you in advance if they have any other special needs for your load in(ie:Dry Cleaning,major repairs).
Hair.and Wigs: The hair and wig department is self contained. However, if the local Wardrobe Assistant has wig and
hair piece experience,they may be asked to assist in maintenance.
Dressing Rooms: All dressing rooms are to be equipped with chairs, counters, clothing racks, and lighted make up
spaces- (make up lights should be incandescent not fluorescent.). All dressing rooms must be in close proximity to hot
and cold running water,clean towels and rest room facilities which are separate from those used by the general public or
audience members. Shower facilities are appreciated but not required.
Principles: 1 room for 1 man
1 room for 4 women
Office: 1 room for the Production and Company Manager if available.
RUNNING TIMES
The first act runs approximately 1 Hour 5 minutes,and the second 60 minutes. 20 minute intermission
HOSPITALITY
Load In: (For 6.persons)*At arrival the local presenter shall provide coffee,tea,juices,and soft drinks.For the morning
break Presenter shall provide light breakfast foods such as Granola Bars, bagels, and fruit. For the midday break, light
lunch foods such as sandwiches, pizza or chicken. Approximate break times will be determined during the advance
calls.
Hot Meal: (12 Persons)* Approximately 2 Hours prior to curtain, the local presenter shall provide a hot meal (with
beverage assortment) for the entire company. Daily menu suggestions will be provided along with the shows advance
paperwork. For two show days this meal will be moved to between shows, and the "2 Show Day"provision will come
into effect. Special Dietary needs will be addressed in the advance paperwork
2 Show Day Hospitality: (For 12 Persons)* Approximately 1 hour prior to FIRST curtain, the local Presenter shall
provide coffee,tea,juices, soft drinks and light snack foods such as cheese and crackers,potato chips/pretzels,salsa and
chips,fresh fruit,cookies or similar snack food.
Backstage Water: Venue must provide 24 12oz or larger bottles of drinking water backstage for each performance.
Filtered Bottled water coolers are an acceptable substitute,however Drinking fountains are not.
* In the event you are providing refreshments for local crew please be sure to adjust these numbers accordingly, and
insure that the road staff is fed prior to the local crew.
•
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TROUPE AMERICA INC.
Theatrical Productions,Road Shows,Convention Entertainment
STAGE CLIMATE
THE ON-STAGE TEMPERATURE MUST BE KEPT COMFORTABLE AND HEALTHFUL AT ALL TIMES
DURING THE PERFORMANCE. This temperature must be achieved by one and one half hours prior to curtain and
maintained throughout the performance, with as little air movement as possible on stage. If portable heaters/cooling
units are required to.achieve this, they shall be obtained at PRESENTER'S expense.
GENERAL NOTES
Curtain Time: We will always attempt to start the performance exactly at the advertised curtain time, unless otherwise
advised.
_/_e
HCC/CBL
e
Company Size: There are 5 actors, 1 Production Stage Manager/Master Electrician, 1 Assistant Stage Manager/Props, 1
Sound Engineer, 1 TD, 1 Wardrobe Supervisor and 2 Drivers.
Pertinent Information: Please include with the return of this rider, an up to date copy of your venues Information
packet,or a link to access this information online. If you do not have a prepared information packet or website with this
information,please contact our Production Manager to receive a questionnaire of pertinent information we will need for
your venue
Advance Paperwork: All advance paperwork for "AWAY IN THE BASEMENT" is handled electronically.
Advance scheduling, hospitality and runner information will be emailed to the Venues Presenter and Technical Director
or Production Manager approximately 3-4 weeks in advance of the engagement. Light Plots,soft goods plans,and floor
plans are available online at the web link list on Page 1 of this rider. The Shows Production Manager will be in contact
by phone to confirm and finalize details approximately 1 to 2 weeks in advance of the engagement.
CLOSING AND ACCEPTANCE
The best performance will be achieved if you can meet all of these technical requirements. We are,however, flexible in
many areas. If changes must be made please contact Troupe America Inc., so that these changes can be discussed and
finalized. Changes must be approved in advance by our Production Manager to avoid any on site surprises and conflicts,
as well as to insure the safety of both our company and the local personnel.
In the event of changes s Ri , an add d ill be issued by our office in advance of the tours commencement
If these changed w ect yo in scuss necessary adaptations at that time.
Accepted:
• (Signature of Presenter or Presenter's representative required)
Print name: Butch Wilhelmi Date: April 16, 2010
Venue: Hemmens Cultural Center
Presenters Phone: 847-931-5905 Email: Wilhelmi btacityofelgin.orq
Technical Director/Production Manager. Patrick Raddatz
(Please Print)
TD/PM Phone: $47-931-5904 Email: -raddatz Qecitvofelain.ora
Venue Website: WWW. Hemmens.org
PLEASE REMEMBER TO ATTACH YOUR VENUE SPECIFICATIONS OR INCLUDE AN ELECTRONIC LINK
Thank You
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