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HomeMy WebLinkAbout10-0420 Jaihind Restaurant Apr, 20 10 11 : 35a JAHIANDn PATELr 7733384130 p. 2 14/16I2010 01:25 8474297650 BANQUET OFFICE PAGE 02/10 tJ- o'+ao LICENSE FDR CATERING SERVICES This agreement is made this col b day of A��t , 2010 by and �� between the City of Elgin, an Illinois municipal corporation, referred to as City" in this k Q,�s fc 4(6iot icerA-te,� a1- t�410 N- cl�re�Mat, i- v �YlHe L4�ib .Y1�i�t e referred to as the "Caterer" in this acreement. 1. Background 1.01. The City owns and operates The Centre of Elgin;a full service, state-of-the- art recreation facility located in downtown Elgin near the Fox River. The City markets The Centre of Elgin's Heritage�3t aefun cions and sp recreation ec aaeven reas Sf the facility for business and profes.ionai meet gs social Businesses or persons renting the Heritage Ballroom and other meeting and recreation areas of the facility often desire catering services for these at The The City is inter ested in maintaining a high quality of catering services at events held Elgin and desires that these catering sen/ices operate in a clean, orderly, healthy and legal manner. 1.02. The City maintains a list of approved and preferred caterers authorized to cater events at The Centre of Elgin. The City also identifies one caterer as the City's "Featured Caterer" and includes the dentification of that Caterer in the informational folder provided to patrons renting The ofrElgin'sHeritage Ballroom tuned Caterer d is favorably reas within The en- tre of Elgin. Information on The Genre distin- guished from the City's list of preferred caterers. This license agreement designates the Caterer as The Centre of Elgin': "Featured Caterer" pursuant to the terms of this license agreement and authorizes thee itmefEr to use thlities at Ballroomhand other meete Centre of ing and in when re- quested to do so by persons g the Heritage recreation areas of the facility, and sets forth the responsibilities of the Caterer and City under such circumstances.. 2. Scope of Catering Service9.; Limitations es at 2.01, Catering services include Pons held at The Centre of Elgin suchoviding food and non-alcoholic meet- social, business, and professional n ings, banquets, parties, teas, coffees, receptions and dinners. r 2.02. The Caterer acknowledges that the services it a is ntitl ed toe City o provide shall u pro suant to this agreement do not include the sale or supply vide all alcoholic beverages served at The Centre of Elgin. 2.03. Non-alcoholic beverages, served by the Caterer are required under an agreement between the City an Pbfi�e 9�that areto be exempt products om this condition are as PepsiAmericas, Inc. Non-alcoholic follows: Apr, 20 10 11 : 35a JAHIANDn PATELr 7733384130 p. 3 04/16/2010 01:25 8474297650 BANQUET OFFICE PAGE 03/10 • Branded or unbranded freshly brewed coffees • Branded or unbranded freshly brewed teas • Branded or unbranded herbal tea sold in a bag and made by the consumer • Milk, flavored milk, hot chocolate • Non-alcoholic beer • Tap water • Juice squeezed fresh on tie premises and juice drinks made fresh on the premises • "Smoothies" • Yogurt-based drinks • Margarita, pina-colacfa, Bloody Mary and similar alcoholic drink mixes (without alcohol) • Club soda, tomato or V-8 Vegetable Juice 2.04. Catering services do no: include any function at which the Caterer handles cash sales to participants. 2.05. The City may review rec uests to provide catering services in order to de- termine compliance with this license agreement. 2.06. The Caterer shall identify, provide and maintain in force any and all federal, state and local licenses and permits for the legal operation of all food and beverage ser- vice that comply with all applicable federal, state and local laws, acts or regulations. The Caterer shall comply with OSHA and ADA requirements. 2.07. The Caterer shall l,.e responsible for receiving all food, supplies and equip- ment at the banquet service enl ranee of The Centre of Elgin and then move these items to the respective areas of The Centre where the Caterer will be providing its services. The Caterer shall be responsible for aroviding the necessary staff and equipment to properly move materials from one location to another. 2.08. The City shall not he obligated to provide the Caterer with any catering equipment or utensils. 3. Grant of License 3.01. The City grants the Caterer a non-exclusive license to provide catering ser- vices at business and professioial meetings, social functions and special events held at The Centre of Elgin under the tt:rms of this license agreement. 2 Apr .20 10 11 : 35a JRHIRNDn PATELr 7733384130• p. 4 PAGE 04/10 04i16/2010 01:25 8474297650 BANQUET OFFICE 4. Term is 2010, 4.01. This agreement shall begin on the less o terminated as pro provided in this and continue through December 31, 2 license agreement. 5. insurance and Indemnity 5.01. The Caterer shall provide, pay for and maintain in effect, during the term of this agreement, a policy of corrprehonsive general liability insurance, written in occur- rence form, with limits of at (east $1,000,000 per occurrence for bodily injury and 61,000,000 per occurrence for prop(,rty damage. The Caterer shall deliver to the City a certificate of insurance naming the City as an a d'written notice to the City. This l insured. The policy lirnsurl not be modified or terminated without ten (10) daysprior ance shall apply as primary insurance with respect to any other insurance or self- insurance programs afforded te the City. There her available insurance; r if'thelon of this insurance to make it excess over insurance states that it is excess or pro rate, it shall be endorsed rned to Hein preffimary ct during re- spect to the City. The Caterer shall also provide, pay for andthe term of this agreement worker's compensation insurance in amounts required under the laws of the State of Illinois. mnify, 5.42. To the fullest exter t permitted by nawtpeesCaterer arees to agentsgboards andee fend and hold harmless the City, its officers, p o costs, attorneys fees, commis- sions from and against any and all claims, suits, judgments, damages or other relief, including but not limited to worker's compensation claims, in any way resulting from or arising out of negligent agl�gomissCojons ns o�agentsr ,of theons f Cat the �ertarisring in connection herewith, including negliclence o out of the performance of this agreerent_ ln the event�ered by the fogegoing d to f any action aainst the y� to its officers, employees, agents, boards or commiss vns caosing shall indemnify, defend and hold harmless, legal counsel termination of th Sefend such action. The provisions of tiis paragraph shall survive any term agreement. 5.03. No official, director officsr, agent or employee of the City shall be charged personally or held contractually liable unc{tempi d execu or �on of this Agreementrovision of this Agreement or because of their execution, approval or a p 6. Operational Responsibilities 6.01. The Caterer shall p rovida, at its expense, the following: a. Food to be servec; b. Beverages to be served (in accordance with the requirements of para- graph 2.03 of this license agreement); 3 04/16/2010 01:25 8474297650 BANQUET OFFICE PAGE b5/1G c. The management, personnel, agreement labortoe used d edth by the Caters moo meet e its obligations under this license benefits due its employees; d. Linens, dishes, uiensila, and uniforms for its personnel to satisfactorily perform the Caterer's under this agreement; e. Custodial services and supplies; f. Licenses and permits which may be required by federal, state, county or local government for the Caterer to perform its services under this license agreement; g. payment of sales and other taxes on monies collected by the Caterer; h. Cost to repair or replace plumbing, electrical fixtures and other property in The Centre of Elgin damaged by the Caterer's negligence. 6,G2. The City will provide, at its expense, the following: a. Water, gas and electrical utilities for the Caterer's operations; and b. The Heritage Ball•oom or other area within The Centre of Elgin at which the event or funct on is held; and 6.03. The City shall make: the following catering-related equipment within the Heritage Ballroom's Kitchen avziilablE to the w Cater license thewhen agreements servicing pa- trons at The Centre of Elgin in accordance • Work tables • Work table wit''i sink • Soiled dish table ■ Disposer • Dishwasher ■ Clean dish table • Three-comparmenl sink • Hand sink • Gas range 7. Facilities 7,01. The City shall not t:e required to furnish the Caterer with any equipment, nor make any physical alteratio is of Its facilities or equipment. 4 s •d OETbBEEELL -1131dd LIQWdIHdC e9E = TT OT OZ .add Apr. 20 10 11 : 36a JRHIRNDn PRTELr 7733384130 p. 6 04/16I2010 01:25 2474297650 BANQUET OFFICE PAGE 06/10 7.02. The City does not guarantee an uninterrupted supply of water, gas or elec- trical current, nor does the City guarantee uninterrupted service in providing any utilities, The City shall not be liable to the Caterer or to others for any loss, damage, cost or ex- pense that may result from the interruption or failure of any utility service. 7.03. Should the Catere-fail to provide services as required under paragraphs 6.01 (e and f) and paragraph 9.01 of this license agreement, or should the City be re- quired to make any repairs to The Centre of Elgin premises or clean-up any area of The Centre of Elgin as a result the negligence of the Caterer or its employees, the Caterer shall make payment to the City in ar amount equal to the City's costs for repairing or correcting the deficiency caused by •:he Caterer or it employees. The Caterer shall make such payment to the City not less than five (5) business days from the Caterer's receipt of an invoice from the City reprasenling the City's costs for such repairs and remedial services. 7.04. The Caterer shall not st,blease or assign this license agreement or any por- tion of The Centre of Elgin. 7.06. The Caterer shall comply with all specific policies and operating procedures of The Centre of Elgin when the Caterer is providing catering services. 8. Personnel 8.01. The City shall not he bound by any labor union contract affecting the Cater- er's employees. 8.C2. In all hiring or employment made possible or resulting from this license agreement, there shall be no discrimination against any employee or applicant for em- ployment because of sex, age, race, color, creed, national origin, marital status, or the presence of any sensory, mental or physical handicap, unless based upon a bona f del- occupational qualification, and This requirement shall apply to, but not limited to, the lowing: employment advertisinc , layoff or termination, rates fpay or other forms of compensation and selection for train'ng, including apprenticeship. 8.03. No person shall be deni,}d or subjected to discrimination in receipt of the benefit of any services or activities made possible by or resulting from this license agreement on grounds of sex, race, ;olor, creed, national origin, age except minimum age and retirement provisions, -narital status or the presence of any sensory, mental or physical handicap, Any violation of this provision shall be considered a violation of a material provision of this license agreement and shall be grounds for cancellation, ter- mination or suspension, in who e or in part, of the license agreement by the City. 8.04. As a condition of ti-is license agreement, the Caterer shall have written sexual harassment policies that include, at a minimum, the following information: A. The illegality of sexual iarassment_ 5 • 04/18/2010 01: 25 8474297650 BANQUET OFFICE PAGE 07/10 B. The definition of sexual harassment under state law. C. A description of sexual harassment, utilizing examples. D. The vendor's internal complaint process including penalties. E. The legal recourse, investigative and complaint process available through the Illinois Human Rights Commission. F. Directions on hour to contact the department and commission. G. Protection against retaliation, as provided by Section 6-101 of the Illinois Human Rights Act. 9. Cleanliness and Sanitation 9.01. 5. The Caterer shall operate the Caterer's and the City's food service and perform all work in connection ,herewith in a professional and resourceful manner, complying with all public health regulations including a Grade A sanitation rating to the satisfaction of all authorized state, county and local health department offices. Th.e Caterer shall keep all of the premises within The Centre of Elgin under its control, and all furniture, fixtures and equipment therein, in a clean and sanitary condi- tion and will promptly replace all lose and breakage, and at the expiration of each event surrender the same to the City in as good condition as the facilities and equipment were in at the beginning of the event, reasonable wear and tear and loss and damage by force majeure excepted. The Caterer shall dispose of all refuse in designated recep- tacles located at The Centre of Elgin without any cost to the Caterer. 9.02. The City may inspect the facilities and equipment under the Caterer's con- trol with respect to the quality and quantity of and the beverages served, the method of service, and generally with respect to safety, sanitation and the maintenance of the premises within The Centre of Elgin, all of which shall be maintained in a manner satis- factory to the City. The City reserves the right to make reasonable regulations with re- gard to all of these matters, and the waterer agrees to comply with those regulations. 9.03. The Caterer shall comply with all state, federal, county, and the City of El- gin Health and Sanitary Code. 10. Records 10.01. The City's fiscal services manager shall be provided with copies of the Ca- terer's financial records insofar as they apply to the Caterer's duties under this license agreement. The Caterer shall lamints in these records for not less than three years. 6 L 'd OET.17BEEELL -1131171d UQNUIHJC eLE = TT OT oe Jdd . Apr, 20 10 11 : 38a JAHIANDn PATELr 7733384130 p. 8 04/16/2010 01:25 8474297650 BANQUET OFFICE PAGE 08/10 11. Termination of Agreement 11.01. Should the Ca terer fai to maintain the insurance required by this agree- ment the City shall have the right to terminate this agreement immediately and without notice. 11.02. Should the Caterer fail to carry out any of the terms and conditions of this license agreement or fail to comply with any regulations adopted by the City governing the use of facilities within The Centre of Elgin, the City may notify the Caterer of such failure or default in writing and demend that it be remedied within ten (10) days. Should the Caterer fail to remedy the identified problem within ten (10) days, the City may can- cel this license agreement without further notice. 11.03. The Caterer may term nate this license agreement by providing the City not less than sixty (60) days' written notice of the Caterer's intent to terminate this li- cense agreement. Notwithstanding any other provision of this license agreement, the City may terminate this license agreement at any time upon written notice to the Cater- er. In the event this license agreement is so terminated by the City, the Caterer shall pay the City any commission due in accordance with Section 12 of this license agree- ment. 12. Fiscal Arrangements 12.01. The Caterer shal pay the City fifteen percent (15%) of its gross receipts from persons or entities conducting events in The Centre of Elgin's Heritage Ballroom or any other facilities within The {.entrE of Elgin. A copy of the Caterer's billing invoice to the persons or entities conducting events in The Centre of Elgin's Heritage Ballroom or any other facilities within The Gentle,of Elgin shall be attached to the Caterer's commis- sion payment to the City. The Caterer's billing invoice to the sponsoring party, attached to the commission check, will he used as basis for verifying the Caterer's commission paid to the City. 12.02_ The Caterer's cornmiseion to the City shall be paid by a check made pay- able to the "City of Elgin" and delivered to Amy Knorek, Centre Customer Service Man- ager, The Centre of Elgin, 100 Symphony Way, Elgin, Illinois 60120-5555. The Caterer shall tender its commission paymeni to the City at least 48 hours prior to the event. 12.03. As used in this license agreement, the term "gross receipts" shall mean the total amount of compensation the Caterer receives from its food and beverage ales and supp".ies including china, linens, and decorations except any applicable sales tax and/or service fees. 7 . Apr . 20 10 11 : 39a JAHIANDn PATELr 7733384130 p. 10 04/16./2010 01:25 8474297650 BANQUET OFFICE PAGE 10/10 As to the City: As to the Caterer: Amy Knorek Name `1nv-LA13i4 PATGf� Customer Service Manger Title Cvi 0 t,I ACscc= Centre of Elgin Business Name.J 4 t }i ►N.7_ Res rA U 2atiT 100 Symphony Way Address y I 0 NI' CLA R Moi T AN& Elgin, IL 60120-5555 City/State/Zip CA-1 t cAC-cO ,-3- LL , co o 62 L/5 13.07. This license agreement is and shall be deemed to construe to be a joint and collective work product of the City and the Caterer and, as such, this license agreement shall not be construed against the other party, as the otherwise purported same, byany court cf competent jurisdiction in order to resolve any inconsis- tency, ofcontained drafter i ions and provisions con'lict if an of the termsp ambiguity, vagueness or Y� herein. 13.08. This license agreement shall be binding on the parties hereto and their re- spective successors and permitted lissigns. This license agreement and the obligations herein may not be assigned by the Caterer without the express written consent of the City which consent may be withheld at the sole discretion of the City. IN WITNESS WHEREOF, the undersigned have entered into executed this agreement on the date and year first written above. CITY OF ELGIN, a municipal CATERER corporation By �� By \i� f Pa.L? Parks and ecreation actor >�_ 2 0 - Attest: City Cleric • F F L PAGE 01/Cill - - -•':,,,,.•.21,t,'.'t6'1, '''':"''‘,...,,i. :•:!::;:fz:•::-‘•:,7'.;:4•••:,- --''- ' ' • - •--'''''''-'-'-------- ''''': ''' ---'--";47,i,. :11:''....tri:i.gi7 'C'*.-I- --7717•:-4?) 4',.. •..,... •ity 4S ;';'!;•'4..r•W ,'':" 1 F 1 1`.,.',. - .14..N. ..•-.5.-:.•,F;l:... i''''''''':'• '!', •- . - ..•..•. i 1 AP P.I.. .".. ..41111k:•::7:1,..,.,, : 4.:1:.-.... 1...4.,. • - i'...g••1',?';;A.Z..';o.' ,A.'... .......- .., . ..., 1 ' ' -'---- • .”--.•,. -. — , .. c'''. . :..:, -->.'.' r.< ''.. 'i' 40 .f.... 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L.? ..'•.• .,, ,," ,'.., .` ,,-). • Ai.,, ,,,.... ..... 1%. :.: ;•:. ,..1.......N Pr; .....t, ,,,.; :k ..&••rf, - •.. --att.4,- p., •-, qi,'• ,".-, ''':.•:.:, '.''' tHIS.LICENSE MOST:St POSTED,IN A CONSPICUOUS 411.ACE OPONillE:4OrtNtED PREMISES :::,:np"':i e /12"iiiit,":4•,..• '. '-11:::' .:1°- -• • • ' k ;31 %.2i-11- 41'W THE FACE or 1/11S 00c41{111ENT HAS A muLn-COLOI1ED DOCUMENT ON WI IITE PAP . • . '•. • . JUN-14-2010(M01N) 14: 10 ASIR INSURRNCE (FAX)773 262 9509 P. 002/004 ACQFt" CERTIFICATE OF LIABILITY INSURANCE 5/1t0ODlYY �� 05/10/201 10 PRODucCR (773) 262-6161 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Associated Services Insurance Agency,inc ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND. EXTEND OR dba:ASIA. INSURANCE ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 2441 WEST DEVON AVE Chicago IL 60659- INSURERS AFFORDING COVERAGE NAIC X INSURED DIA USA CORP DBA:,TAT HIND RESTAURANT INSURER A;INDIANA INSURANCE COMPANY AND CATERING INSURER 8 6410 N CLAREMONT AVE INSURER C: COOK INSURER D: •- CHICAGO 1 IL 60645- INSURER C: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WH1GH THIS CERTIFICATE MAY BE ISSUED OR I MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES,AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. WSR I D� POLICY EFFECTIVE POLICY EXPIRATION LTR Nb TYPES ANCF POLICY NUMBER DATF IMNVDDIYYYYI DATE IMMIDD/YYYYI LIMITS A GENERALUABILITY CBP 331;455 04/2B/2010 04/28/2011 EACH OCCURRENCE s 1_,_000,000 X COMMERCIAL GENERAL LIABILITY 15 -ENTEO / / / / PRFMI&!:S_IEaoccurreneal .S 100,000 1 CLAIMS MADE rJ OCCUR / / / / MED EXP(Any pne person) $ 15,000 - / / / / PERSONAL S ADV INJURY $ 1,000,000 / / / / GENERAL AGGREGATE $ 2,000,000 GCN'L AGGREGATE LIMIT APPLIES PER: / / / / PRODUCTS•COMP/OP ACC s 2,000,000 POLICY 1-1 T T I LOC ___/_ / _I / AUTOMOBILE LIABILITY / / / / COMBINED SINGLE LIMIT $ ANY AUTO / / / / (Ea acWenl) — -- ALL OWNED AUTOS I / / / I/ODILY INJURY $ SCHEDULED AUTOS / / / / (Per person) HIRED AUTOS / / / / BODILY INJURY $ NON-OWNED AUTOS / / / / (Per accident) ._.. I / / / PROPERTY DAMAGE - -- - i / / I (PR;accident) S GARAGE LIABILITY / / / / AUTO ONLY•EA ACCIDENT $ ANY AUTO / / / / OTHER THAN EA ACC S - _ - .- / / / / AUTO ONLY: AGG $ --EXCESS!UMBRELLA LIABILITY / / / / EACH OCCURRENCE $ OCCUR CLAIMS MADE. / / / / AGGREGATE S .. . / / / / _. `s j� DEDUCTIBLE / / / / � _ _ S _ I i RETENTION S / I / / I S WORKERS COMPENSATION INC:;TATU- i OTH• AND EMPLOYERS LIABILITY I / / / - TORY I IMITS I _I ER ANY I'ROf RIETOR/PARTNER/FxECUTIVE YIN I / I / E.L.EACH ACCIDENT S OFFICER/MEMBER EXCLUDED? -- - IMentlitory In NK) / / / / C.L.DISEASE-EA EMPLOYEE $ If yes,describe Under - _—.Sle6CrAt-FtROIASIONS•6elUw _ 0/ 0/ -EL atsEx5E=pt7CIL"VTIMII-. orNERppQp CBP 3318455 04/28/2010 04/28/2011 / / / / DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES,EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS THTE CERTIFICATE HOLDER 'CITY OF ELGIN' Is Nip ADDITIONAL INSURED UNDER LIABIS,ITY POLICY CERTIFICATE HOLDER CANCELLATION (847) 531-7000 (847) 531-7020 SHOULD ANY OF THE ABOVE DESGRIBEDPOLICIESBE CANCELLED BEFORE THE EXPIRAT1ON DEPARTMENT OF PARKS AND RECREA DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL DAYS WRITTEN NOTICE TO THE CERTIFI TE HOLDER NAMED TO THE LEFT,BUT FAILURE TO 00 SO SHALL CITY OF ELGIN IMPOSE NO OBUGA OR LIABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR 100 SYMPHONY WAY REPRLSENTATIV , AUTHORIZED P . ENTATIVE ELGIN' IL 60120- ACORD 25(2009/01) ©1988-2009 ACORD CORPORATION. II rights resorvsd. —INS02541:49aI) I he ACORD'namo an-d-W ere registoo c marks ofACORD