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HomeMy WebLinkAbout10-0101 AGREEMENT THIS AGREEMENT is made and entered into as of this day of January,2010,by and between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter referred to as "CITY") and SUNGARD PUBLIC SECTOR, organized and existing under the laws of the State of Florida, (hereinafter referred to as"CONSULTANT"). WHEREAS,the CITY desires to engage the CONSULTANT to furnish certain professional services in connection with a City-Wide Needs Assessment Improvement Plan and a Work Management Business Analysis and Fleet Management Consulting Services(hereinafter collectively referred to as the PROJECT); and WHEREAS, the CONSULTANT represents that it has the necessary expertisep and experience to � furnish such services upon the terms and conditions set forth herein below. NOW,THEREFORE,it is hereby agreed by and between the CITY and the CONSULTANT that the CITY does hereby retain the CONSULTANT for and in consideration of the mutual promises and covenants contained herein,the sufficiency of which is hereby acknowledged to perform the services relating to the PROJECT as described herein, subject to the following terms and conditions and stipulations,to-wit: 1. SCOPE OF SERVICES A. All work hereunder shall be performed under the direction of the MANAGEMENT ANALYST of the CITY, herein after referred to as the "DIRECTOR". B. The CONSULTANT shall perform the services for the PROJECT as outlined in the "Needs Assessment and Improvement Plan Scope of Services" and the "Work Management Business Analysis Scope of Service"attached hereto and made a part hereof as Exhibit A. 2. SCHEDULE The PROJECT shall be completed by the CONSULTANT in accordance with the schedules as described in Exhibit A attached hereto. 3. WORK PRODUCTS All work products prepared by the CONSULTANT pursuant hereto including, but not limited to,reports,plans,designs,calculations,work drawings,studies,photographs,models and recommendations shall be the property of the CITY and shall be delivered to the CITY upon request of the DIRECTOR provided, however, that the CONSULTANT may retain copies of such work products for its records. Such work products are not intended or represented to be suitable for reuse by the CITY on any extension to the PROJECT or on any • other project, and such reuse shall be at the sole risk of the CITY without liability or legal exposure to the CONSULTANT. 4. PAYMENTS TO THE CONSULTANT A. The CITY shall reimburse the CONSULTANT for services under this Agreement a lump sum of$16,000 for the City-Wide Needs Assessment and Improvement Plan portion of the PROJECT. The CITY shall also reimburse to the CONSULTANT actual and reasonable travel and living expenses for the CONSULTANT assigned to the PROJECT estimated in the amount of $1,500-$2,000 per week for each CONSULTANT. Travel and living expenses to be reimbursed to the CONSULTANT for the Needs Assessment and Improvement Plan Scope of Services shall not exceed the total amount of$10,000.00. Should it be determined by the parties that additional travel and living expenses will be required, CONSULTANT will submit to the CITY a request for the additional travel and living expenses prior to occurring them. CITY will not unreasonably withhold approval for the additional fees. The CITY shall pay the CONSULTANT $8,000 of such total amount of $16,000 for the City-Wide Needs Assessment and Improvement Plan portion of the PROJECT upon execution of the Agreement and $8,000 upon CONSULTANT's delivery of the written City-Wide Needs Assessment and Improvement Plan,but no later than 30 days after completion of the CONSULTANTS' site visit. Actual and reasonable travel and living expenses for the CONSULTANT assigned to the PROJECT will be due as incurred. B. The CITY shall reimburse the CONSULTANT for the Business Analysis Service Report portion of the PROJECT the total amount of$16,000 to include both the business analysis service and the fleet management consulting services. The CITY shall also reimburse to the CONSULTANT actual and reasonable travel and living expenses for the CONSULTANT assigned to the PROJECT estimated in the amount of$1,200-$1,800 per week for each CONSULTANT. Travel and living expenses to be reimbursed to the CONSULTANT for the Business Analysis Service Report portion of the PROJECT shall not exceed the total amount of$10,000.00. Should it be determined by the parties that additional travel and living expenses will be required,CONSULTANT will submit to the CITY a request for the additional travel and living expenses prior to occurring them. CITY will not unreasonably withhold approval for the additional fees. The CITY shall pay the CONSULTANT$8,000 of such total amount of $16,000 for the Business analysis Service portion of the PROJECT upon execution of the Agreement and $8,000 upon CONSULTANT's delivery of the written Business Analysis Service Report and completion of the fleet management consulting services, but no later than 30 days after completion of the CONSULTANTS' site visit. Actual and reasonable travel and living expenses for the CONSULTANT assigned to the PROJECT will be due as incurred. -2 - • 5. INVOICES A. The CONSULTANT shall submit invoices in a format approved by the CITY. B. The CONSULTANT shall maintain records showing actual time devoted and cost incurred. The CONSULTANT shall permit the authorized representative of the CITY to inspect and audit all data and records of the CONSULTANT for work done under this Agreement. The CONSULTANT shall make these records available at reasonable times during the Agreement period,and for a year after termination of this Agreement. 6. TERMINATION OF AGREEMENT Notwithstanding any other provision hereof,the CITY may terminate this Agreement at any time upon fifteen(15)days prior written notice to the CONSULTANT.In the event that this Agreement is so terminated, the CONSULTANT shall be paid for services actually performed and reimbursable expenses actually incurred prior to termination, except that reimbursement shall not exceed the task amounts set forth under Paragraph 4 above. 7. TERM This Agreement shall become effective as of the date the CONSULTANT is given a notice to proceed and, unless terminated for cause or pursuant to paragraph 6, shall be deemed concluded on the date the CITY determines that all of the CONSULTANT'S work under this Agreement is completed. A determination of completion shall not constitute a waiver of any rights or claims which the CITY may have or thereafter acquire with respect to any term or provision of the Agreement. 8. NOTICE OF CLAIM If the CONSULTANT wishes to make a claim for additional compensation as a result of action taken by the CITY,the CONSULTANT shall give written notice of his claim within 15 days after occurrence of such action. No claim for additional compensation shall be valid unless so made. Any changes in the CONSULTANT'S fee shall be valid only to the extent that such changes are included in writing signed by the CITY and the CONSULTANT. Regardless of the decision of the DIRECTOR relative to a claim submitted by the CONSULTANT,all work required under this Agreement as determined by the DIRECTOR shall proceed without interruption. 9. BREACH OF CONTRACT If either party violates or breaches any term of this Agreement,such violation or breach shall be deemed to constitute a default, and the other party has the right to seek such administrative, contractual or legal remedies as may be suitable to the violation or breach; and, in addition, if either party,by reason of any default, fails within fifteen(15)days after - 3 - notice thereof by the other party to comply with the conditions of the Agreement,the other party may terminate this Agreement. Notwithstanding the foregoing,or anything else to the contrary in this Agreement, with the sole exception of an action to recover the monies the CITY has agreed to pay to the CONSULTANT pursuant to paragraph 4 hereof, no action shall be commenced by the CONSULTANT against the CITY for monetary damages. 10. INDEMNIFICATION To the fullest extent permitted by law,CONSULTANT agrees to and shall indemnify,defend and hold harmless the CITY,its officers,employees,agents,boards and commissions from and against any and all claims, suits,judgments, costs, attorneys fees, damages or other relief,including but not limited to workers compensation claims,in any way resulting from or arising out of negligent actions or omissions of the CONSULTANT in connection herewith,including negligence or omissions of employees or agents of the CONSULTANT arising out of the performance of this Agreement. CONSULTANT'S obligations under this indemnification are expressly conditioned on the following: (i)CITY must promptly notify CONSULTANT of any such claim; (ii) CITY must in writing grant CONSULTANT sole control of the defense of any such claim and of all negotiations for its settlement or compromise(if CITY chooses to represent its own interests in any such action,CITY may do so at its own expense,but such representation must not prejudice CONSULTANT'S right to control the defense of the claim and negotiate its settlement or compromise);(iii)CITY must cooperate with CONSULTANT to facilitate the settlement or defense of the claim. The provisions of this paragraph shall survive any expiration,completion and/or termination of this Agreement. 11. NO PERSONAL LIABILITY No official, director, officer, agent or employee of the CITY shall be charged personally or held contractually liable under any term or provision of this Agreement or because of their execution, approval or attempted execution of this Agreement. 12. INSURANCE A. Comprehensive Liability. The CONSULTANT shall provide,pay for and maintain in effect, during the term of this Agreement, a policy of comprehensive general liability insurance with limits of at least$1,000,000 aggregate for bodily injury and $1,000,000 aggregate for property damage. The CONSULTANT shall deliver to the DIRECTOR a Certification of Insurance naming the CITY as additional insured. The policy shall not be modified or terminated without thirty(30)days prior written notice to the DIRECTOR. The Certificate of Insurance which shall include Contractual obligation assumed by the CONSULTANT under Article 10 entitled"Indemnification" shall be provided. -4 This insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded to the CITY. There shall be no endorsement or modification of this insurance to make it excess over other available insurance, alternatively, if the insurance states that it is excess or prorated, it shall be endorsed to be primary with respect to the CITY. B. Comprehensive Automobile Liability. Comprehensive Automobile Liability Insurance covering all owned,non-owned and hired motor vehicles with limits of not less than$500,000 per occurrence for damage to property. C. Combined Single Limit Policy. The requirements for insurance coverage for the general liability and auto exposures may be met with a combined single limit of $1,000,000 per occurrence subject to a$1,000,000 aggregate. 13. INTENTIONALLY OMITTED. 14. NONDISCRIMINATION In all hiring or employment made possible or resulting from this Agreement,there shall be no discrimination against any employee or applicant for employment because of sex,age,race, color,creed,national origin,marital status,of the presence of any sensory,mental or physical handicap, unless based upon a bona fide occupational qualification, and this requirement shall apply to, but not be limited to, the following: employment advertising, layoff or termination,rates of pay or other forms of compensation and selection for training,including apprenticeship. No person shall be denied or subjected to discrimination in receipt of the benefit of any services or activities made possible by or resulting from this Agreement on the grounds of sex,race,color,creed,national origin,age except minimum age and retirement provisions, marital status or the presence of any sensory,mental or physical handicap. Any violation of this provision shall be considered a violation of a material provision of this Agreement and shall be grounds for cancellation, termination or suspension, in whole or in part, of the Agreement by the CITY. 15. ASSIGNMENT AND SUCCESSORS This Agreement and each and every portion thereof shall be binding upon the successors and the assigns of the parties hereto; provided, however, that no assignment shall be made without the prior written consent of the CITY. 16. DELEGATIONS AND SUBCONTRACTORS Any assignment,delegation or subcontracting shall be subject to all the terms,conditions and other provisions of this Agreement and the CONSULTANT shall remain liable to the CITY with respect to each and every item,condition and other provision hereof to the same extent - 5 - that the CONSULTANT would have been obligated if it had done the work itself and no assignment, delegation or subcontract had been made. Any proposed subcontractor shall require the CITY'S advanced written approval. 17. NO CO-PARTNERSHIP OR AGENCY This Agreement shall not be construed so as to create a partnership, joint venture, employment or other agency relationship between the parties hereto. 18. SEVERABILITY The parties intend and agreed that, if any paragraph, sub-paragraph,phrase,clause or other provision of this Agreement, or any portion thereof, shall be held to be void or otherwise unenforceable, all other portions of this Agreement shall remain in full force and effect. 19. HEADINGS The headings of the several paragraphs of this Agreement are inserted only as a matter of convenience and for reference and in no way are they intended to define,limit or describe the scope of intent of any provision of this Agreement, nor shall they be construed to affect in any manner the terms and provisions hereof or the interpretation or construction thereof. 20. MODIFICATION OR AMENDMENT This Agreement and its attachments constitutes the entire Agreement of the parties on the subject matter hereof and may not be changed,modified,discharged or extended except by written amendment duly executed by the parties. Each party agrees that no representations or warranties shall be binding upon the other party unless expressed in writing herein or in a duly executed amendment hereof, or change order as herein provided. 21. APPLICABLE LAW This Agreement shall be deemed to have been made in,and shall be construed in accordance with the laws of the State of Illinois. Venue for the resolution of any disputes or the enforcement of any rights pursuant to this Agreement shall be in the Circuit Court of Kane County, Illinois. 22. NEWS RELEASES The CONSULTANT may not issue any news releases without prior approval from the DIRECTOR, nor will the CONSULTANT make public proposals developed under this Agreement without prior written approval from the DIRECTOR prior to said documentation becoming matters of public record. - 6- 23. COOPERATION WITH OTHER CONSULTANTS The CONSULTANT shall cooperate with any other consultants in the CITY'S employ or any work associated with the PROJECT. 24. INTERFERENCE WITH PUBLIC CONTRACTING The CONSULTANT certifies hereby that it is not barred from bidding on this contract as a result of a violation of 720 ILCS 5/33E et seq.or any similar state or federal statute regarding bid rigging. 25. SEXUAL HARASSMENT As a condition of this contract, the CONSULTANT shall have written sexual harassment policies that include, at a minimum,the following information: A. the illegality of sexual harassment; B. the definition of sexual harassment under state law; C. a description of sexual harassment,utilizing examples; D. the vendor's internal complaint process including penalties; E. the legal recourse,investigative and complaint process available through the Illinois Department of Human Rights, and the Illinois Human Rights Commission; F. directions on how to contact the department and commission; G. protection against retaliation as provided by Section 6-101 of the Human Rights Act. A copy of the policies shall be provided by CONSULTANT to the Department of Human Rights upon request 775 ILCS 5/2-105. 26. SUBSTANCE ABUSE PROGRAM. As a condition of this agreement, CONSULTANT shall have in place a written substance abuse prevention program which meets or exceeds the program requirements in the Substance Abuse Prevention Public Works Project Act at 820 ILCS 265/1 et seq. A copy of such policy shall be provided to the City's Assistant City Manager prior to the entry into and execution of this agreement. 27. WRITTEN COMMUNICATIONS All recommendations and other communications by the CONSULTANT to the DIRECTOR and to other participants which may affect cost or time of completion, shall be made or - 7 - confirmed in writing. The DIRECTOR may also require other recommendations and communications by the CONSULTANT be made or confirmed in writing. 28. NOTICES All notices, reports and documents required under this Agreement shall be in writing and shall be mailed by First Class Mail, postage prepaid, addressed as follows: A. As to CITY: RuthAnne Hall Management Analyst City of Elgin 150 Dexter Court Elgin, Illinois 60120-5555 B. As to CONSULTANT: Paul T. Brock • Senior Consultant SunGard Public Sector Inc. 100 Business Center Drive Lake Mary, FL 32746 29. COMPLIANCE WITH LAWS Notwithstanding any other provision of this AGREEMENT it is expressly agreed and understood that in connection with the performance of this AGREEMENT that the CONSULTANT shall comply with all applicable Federal,State,City and other requirements of law,including,but not limited to, any applicable requirements regarding prevailing wages, minimum wage, workplace safety and legal status of employees. Without limiting the foregoing, CONSULTANT hereby certifies, represents and warrants to the CITY that all CONSULTANT'S employees and/or agents who will be providing products and/or services with respect to this AGREEMENT shall be legal residents of the United States. CONSULTANT shall also at its expense secure all permits and licenses,pay all charges and fees and give all notices necessary and incident to the due and lawful prosecution of the work, and/or the products and/or services to be provided for in this AGREEMENT. The CITY shall have the right to audit any records in the possession or control of the CONSULTANT to determine CONSULTANT'S compliance with the provisions of this section. In the event the CITY proceeds with such an audit the CONSULTANT shall make available to the CITY the CONSULTANT'S relevant records at no cost to the CITY. CONSULTANT shall pay any and all costs associated with any such audit. - 8 - IN WITNESS WHEREOF,the parties hereto have entered into and executed this agreement effective as of the date and year first written above. FOR THE CITY: FOR THE CONSULTANT: By By: / �� L�°✓ City Manager Attest: Thomas V. Huber President, SunGard Public Sector Inc City Clerk F:U.egal Dept\Agreement\SunGard Public Sector for Naviline Needs Assessment.doc - 9- SUNGARD'PUBLIC SECTOR RESTRICTED DISTRIBUTION LOCAL GOVERNMENT City of Elgin Needs Assessment and Improvement Plan Scope of Services Assumptions SunGard Public Sector's estimates to perform the tasks of analysis herein are based on the following key assumptions: • All tasks included in the engagement are level-of-effort tasks. Each of these tasks will depend on the appropriate resources being made available by City of Elgin (ELGI). If additional time is required to complete any given task, there could be cost and implementation timeline impacts. • City of Elgin and SunGard Public Sector will perform their tasks on a timely basis. Any changes to these assumptions can impact the cost and estimated schedule of this project. Responsibilities The successful completion of the Assessment depends on the commitment and participation of SunGard Public Sector and City of Elgin. It is also predicated on the fulfillment of both City of Elgin and SunGard Public Sector responsibilities. SunGard Public Sector Responsibilities SunGard Public Sector will provide consulting services for the tasks outlined in this document. The SunGard Public Sector consultants' responsibilities include a high level, enterprise wide review of processes with the departments identified for review by City of Elgin management. The purpose of this review is to assess business and operational issues and needs facing the City of Elgin. Recommendations will be compiled concerning how operations might be changed or improved with different practices, training, or other products. A planning session will occur to outline the assessment plan with the City of Elgin, agree upon the assessment strategy and determine the schedule of activities and resources. SunGard Public Sector will initiate a call with the City of Elgin to discuss the site visit in advance, at a mutually agreeable time. SunGard Public Sector will confirm the agenda for the consultants' review of business processes, taking into consideration the business requirements, availability of personnel and a logical processing sequence. SunGard Public Sector-Local Government Consulting Services Page 1 of 4 SUNGARD PUBLIC SECTOR RESTRICTED DISTRIBUTION LOCAL GOVERNMENT City of Elgin The following sub-tasks will be performed: • Review City of Elgin current business processes and standard operating procedures with the appropriate departments. • Determine staffs level of understanding/knowledge of existing applications. • Review City of Elgin's internal or external continuing education policies relating to the applications and business processes. • Conduct interviews with City of Elgin primary contact and other department/division staff to assess issues and needs. • Identify administration's goals to effectively tailor appropriate recommendations. • Typical business units shall include, but not be limited to: Community Development, Financial Management, Human Resource Management, Infrastructure Management, Purchasing/Inventory Management, Revenue Management, and Utilities Management. • Provide City of Elgin a written assessment to include: o Identification of opportunities for change. o Recommendations for more effective use of the SunGard Public Sector system enterprise wide. o Any potential improvements in process and procedures including applicable additional products or services. City of Elgin Responsibilities City of Elgin will designate a person to serve as primary contact between SunGard Public Sector and City of Elgin personnel. The responsibilities listed in this section will require the primary contact have the authority to act on behalf of the entity with respect to all aspects of this engagement. The primary contact responsibilities include: • Ensure the personnel whose subject matter expertise is critical to the completion of the assessment are made available to SunGard Public Sector as required. • Make available personnel required to interpret policy and procedure questions in a timely fashion. • Participate in scheduled calls and/or follow up with the SunGard Public SunGard Public Sector-Local Government Consulting Services Page 2 of 4 SUNGAR@`PUBLIC SECTOR RESTRICTED DISTRIBUTION LOCAL GOVERNMENT City of Elgin Sector consultants. • Review the SunGard Public Sector written assessment document and provide feedback to SunGard Public Sector with any changes desired in the final written product. Completion Criteria SunGard Public Sector will have fulfilled its obligations for this engagement when: • SunGard Public Sector accomplishes the tasks described in this document. • SunGard Public Sector delivers the written Needs Assessment and Improvement Plan. • The SunGard Public Sector consultants conduct a formal review of the document with the primary contact along with any other designated personnel. Estimated Schedule SunGard Public Sector will provide two or more consultants onsite for the Needs Assessment interviews and information gathering process with the City of Elgin's personnel. The onsite Needs Assessment will be followed with offsite document preparation of written recommendations and findings. The proposed dates for the site visit are to be mutually agreed upon by the City of Elgin and SunGard Public Sector. A draft document will be shared with the City of Elgin by SunGard Public Sector consultants via e-mail. This should occur approximately 5-6 weeks after the onsite interviews. The draft document will be discussed with the SunGard Public Sector consultants at a time and date mutually agreed upon by the City of Elgin and SunGard Public Sector. This presentation may be onsite, by web, or by conference call, as mutually agreed, and should occur within 2-3 weeks after receipt of document by the City of Elgin. Estimated Cost and Terms The cost of the Needs Assessment service is $16,000. Actual and reasonable travel and living expenses for the consultants assigned are in addition to the cost of the service. Travel expenses are estimated at $1,500-2,000 per week for each consultant. SunGard Public Sector-Local Government Consulting Services Page 3 of 4 SUNOARD°PUBLIC SECTOR RESTRICTED DISTRIBUTION LOCAL GOVERNMENT City of Elgin Scheduled Resource Changes For training, business analysis, and on site consulting or project management which are cancelled at the request of Customer within fourteen (14) days of the scheduled start date. Customer is responsible for entire price of the training, business analysis, and on site consulting or project management plus incurred expenses. Additional Services Any additional services required will be determined by the City of Elgin and SunGard Public Sector. The associated costs will be determined based on the type of service requested. The City of Elgin agrees SunGard Public Sector will provide the Needs Assessment and Improvement Planning services at the following terms: The cost for the Needs Assessment service is $16,000, due 50% on signing of the agreement, and 50% on delivery of the document, but no later than 60 days after the consultants site visit. Actual and reasonable travel and living expenses for the two consultants assigned will be due as incurred and are estimated at $1,500-2,000 per week per consultant. Signed: Sean R. Stegall City Manager Date: SunGard Public Sector-Local Government Consulting Services Page 4 of 4 SUNGAREE PUBLIC SECTOR RESTRICTED DISTRIBUTION LOCAL GOVERNMENT City of Elgin Work Management Business Analysis Scope of Services Assumptions SunGard Public Sector's ability to perform the tasks of analysis herein are based on the following key assumptions: • All tasks included in the engagement are level-of-effort tasks. Each of these tasks will depend on the appropriate resources being made available by the City of Elgin, Illinois (ELGI). If additional time is required to complete any given task, there could be cost and timeline impacts. • City of Elgin and SunGard Public Sector will perform their tasks on a timely basis. Any changes to these assumptions can impact the cost and estimated schedule of this project. Estimated Schedule SunGard Public Sector will provide the services outlined in this document and provide a Sr. Consultant onsite followed by document preparation with written recommendations within 10 business days. The service would consist of 4 days onsite and 2 days offsite for document preparation. Target dates for the service are January 9-12, 2010. The final document will be presented to the City of Elgin and may be reviewed via web or conference call with SunGard Public Sector personnel. Responsibilities The successful completion of the analysis depends on the commitment and participation of management and personnel for both SunGard Public Sector and the City of Elgin. It is also predicated on the fulfillment of both parties' duties. SunGard Public Sector Responsibilities SunGard Public Sector will provide the business analysis service for the tasks outlined in this document. The business analyst responsibilities include reviewing current operational procedures with various departments in order to make pertinent recommendations. These recommendations, based on the SunGard Public Sector-Local Government Consulting Services Page 1 of 4 SUNGARD PUBLIC SECTOR RESTRICTED DISTRIBUTION LOCAL GOVERNMENT City of Elgin functionality available in the SunGard Public Sector applications, will outline improvements City of Elgin may wish to incorporate in the daily procedures. If necessary, appropriate training days and agendas will be provided to move forward on the recommended process changes. The following sub-tasks will be performed: • Conduct interviews with The City of Elgin's primary contact and other department/division personnel to review processes and business practices along with supporting documentation. • Review The City of Elgin's continuing education policies relating to the application and business processes. • Determine The City of Elgin's desired process improvements and objectives. • Provide written documentation with recommendations for (approved if PS&J) changes to processes and procedures for the most effective use of SunGard Public Sector application City of Elgin Responsibilities City of Elgin will appoint a primary contact between SunGard Public Sector and City of Elgin personnel. The responsibilities listed in this section will require that The City of Elgin's primary contact have the authority to act on behalf of City of Elgin with respect to this project. City of Elgin primary contact responsibilities include: • Ensure the availability of personnel with critical subject matter expertise to describe existing procedures to the SunGard Public Sector analyst(s). • Coordinate the interpretation of policy and procedure questions in a timely fashion. • Review and provide feedback on the SunGard Public Sector consultant's written recommendations. Completion Criteria SunGard Public Sector shall have fulfilled its obligations for this engagement when: • The business analyst has completed the onsite visit, as described, and • The Business Analysis and Process Review document has been delivered. ConsultingServices Page 2 of 4 un and Public Sector Local Government S G g SUNGARD PUBLIC SECTOR RESTRICTED DISTRIBUTION LOCAL GOVERNMENT City of Elgin Additional Services • SPS will provide a Consultant onsite for 4 days during the bar-code hardware/software installation and to provide additional analysis and training for Fleet Management and Purchasing Inventory applications. Any additional services required other that those outlined in this document, will be determined and mutually agreed upon by the City of Elgin and SunGard Public Sector. The costs will be determined based on the type of service to be performed. The City of Elgin agrees SunGard Public Sector will provide: The abovementioned Business Analysis service for the cost of $9,600, 50% due upon signing of the Agreement, and the remaining 50% upon delivery of the written document, but no later than 30 days after completion of the consultants' site visit; and Fleet Management Consulting Services for a cost of$6,400 due as incurred; for a total cost of$16,000. Actual and reasonable travel and living expenses for the consultant will be due as incurred and are estimated at $1,200-1,800 per site visit. Signed: David L. Lawry, P.E. General Services Director Date: SunGard Public Sector-Local Government Consulting Services Page 3 of 4 SUNGARD'PUBLIC SECTOR RESTRICTED DISTRIBUTION LOCAL GOVERNMENT City of Elgin SunGard Public Sector-Local Government Consulting Services Page 4 of 4