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Home My WebLink About09-6 Resolution No. 09-6 RESOLUTION AUTHORIZING EXECUTION OF SERVICE AGREEMENT NO. S00001007873 WITH MOTOROLA, INC. FOR MAINTENANCE OF THE CITY-WIDE TRUNKED RADIO SYSTEM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED that Olufemi Folarin, City Manager, be and are hereby authorized and directed to execute a Service Agreement No.S00001007873 on behalf of the City of Elgin with Motorola,Inc.for maintenance of the city-wide trunked radio system,a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: January 14, 2009 Adopted: January 14,2009 Omnibus Vote: Yeas: 5 Nays: 0 Attest: s/Diane Robertson Diane Robertson, City Clerk • • QMOTOROLA SERVICE AGREEMENT Attn:National Service Support Contract Number: S00001007873 1309 East Algonquin Road Contract Modifier: RN29-SEP-08 12:01:36 Schaumburg,IL 60196 (800)247-2346 Supercedes Agreement(s): 214001875 Date: 10/18/2008 Company Name: ELGIN POLICE DEPT, CITY OF Required P.O.: No Attn: Customer#: 1000260737 Billing Address: 151 Douglas Bill to Tag#: 0004 City, State,Zip: Elgin, IL 60120 Contract Start Date: 01/01/2009 Customer Contact: Communications Director Contract End Date: 12/31/2009 Phone: (847)289-2778 Anniversary Day: Dec 31st Fax: (847)289-2670 Payment Cycle: MONTHLY Tax Exempt: Exempt From All Taxes PO# : Qty Model/Option Description Monthly Ext Extended ***** Recurring Services***** SVC01SVC1101C INFRASTRUCTURE REPAIR WITH ADV REPL* 10 SVC260AA ENH:SMARTNET OPER POSITION $493.90 $5,926.80 5 SVC260AA ENH: SMARTNET OPER POSITION $396.25 $4,755.00 1 SVC261AA ENH: CONVENTIONAL SITE $49.39 $592.68 5 SVC262AA ENH:CONVENTIONAL STATION $205.65 $2,467.80 4 SVC257AA ENH: SMARTNET SITE $197.56 $2,370.72 20 SVC258AA ENH:SMARTNET STATION $822.60 $9,871.20 SVC01SVC1102C DISPATCH SERVICE 1 SVC317AA ENH:911 PSAP(S) $135.00 $1,620.00 1 SVC317AA ENH:911 PSAP(S) $84.13 $1,009.56 1 SVC242AC ENH:DISPATCH CENTER LOCATION $100.00 $1,200.00 1 SVC242AC ENH:DISPATCH CENTER LOCATION $62.32 $747.84 4 SVC240AA ENH:SMARTNET SITE $99.08 $1,188.96 20 SVC241AA ENH:SMARTNET STATION $84.20 $1,010.40 10 SVC243AA ENH:SMARTNET OPERATOR POSITION $34.30 $411.60 5 SVC243AA ENH:SMARTNET OPERATOR POSITION $27.50 $330.00 1 SVC244AA ENH:CONVENTIONAL SITE $24.77 $297.24 5 SVC245AA ENH:CONVENTIONAL STATION $21.05 $252.60 SVC01SVC1103C NETWORK MONITORING SERVICE 20 SVC282AA ENH:SMARTNET STATION $249.20 $2,990.40 10 SVC284AA ENH:SMARTNET OPER POSITION $34.30 $411.60 5 SVC284AA ENH:SMARTNET OPER POSITION $27.50 $330.00 1 SVC273AA ENH: SMARTNET SYSTEM $143.95 $1,727.40 4 SVC281AA ENH: SMARTNET SITE $105.32 $1,263.84 SVC01SVC1220C RADIO REPAIR SERVICE-Depot 28 SVC27AA ENH:XTS5000 $141.12 $1,693.44 15 SVC468AA ENH:RADIO REPAIR MT2000 $64.80 $777.60 434 SVC469AA ENH:RADIO REPAIR MTS2000 $1,137.08 $13,644.96 8 SVC469AA ENH:RADIO REPAIR MTS2000 $40.32 $483.84 39 SVC470AA ENH:RADIO REPAIR N1671A $206.70 $2,480.40 19 SVC467AA ENH:RADIO REPAIR MCS2000 $49.78 $597.36 8 SVC467AA ENH:RADIO REPAIR MCS2000 $40.32 $483.84 3 SVC442AA ENH:RADIO REPAIR GM300 $16.20 $194.40 22 SVC04AA ENH: CDM1250 $95.04 $1,140.48 22 SVC452AA ENH:RADIO REPAIR HT1000 $95.04 $1,140.48 13 SVC495AB XTL5000-MOBILE $96.72 $1,160.64 ISVC01SVC1410C I ONSITE INFRASTRUCTURE RESPONSE 1 SVC317AD 911 PSAP $124.64 $1,495.68 15 SVC318AD 911 PHONE SET $841.35 $10,096.20 12 SVC319AD 911 CALL TAKER POSITION $598.20 $7,178.40 4 SVC218AA SITES $498.56 $5,982.72 25 SVC219AA STATION(S) $1,402.25 $16,827.00 15 SVC220AA OPERATOR POSITIONS $747.75 $8,973.00 5 SVC220AA OPERATOR POSITIONS $400.00 $4,800.00 18 SVC223AA CONTROL STATIONS $280.44 $3,365.28 8 SVC223AA CONTROL STATIONS $200.00 $2,400.00 56 SVC224AA REMOTES $628.32 $7,539.84 1 SVC986AA DISPATCH CENTER LOCATION $124.64 $1,495.68 1 SVC986AA DISPATCH CENTER LOCATION $200.00 $2,400.00 SVC01SVC1420C SP-LOCAL REPAIR(Legacy Equipment) 67 LIGHT BAR $519.25 $6,231.00 15 E911 PHONE SET $616.80 $7,401.60 1 PSAP $49.66 $595.92 12 E911 CALL TAKER POSITION $592.56 $7,110.72 67 SIREN PACKAGE $335.00 $4,020.00 SVC01SVC1423C LOCAL RADIO SUPPORT SERVICE-FSO 1st Echelon 22 SVC04AB ENH: CDM1250 $49.50 $594.00 19 SVC366AA ENH:LRS MCS2000 $32.49 $389.88 15 SVC367AA ENH:LRS MT2000 $33.75 $405.00 433 SVC368AA ENH:LRS MTS2000 $675.48 $8,105.76 9 SVC368AA ENH:LRS MTS2000 $22.50 $270.00 39 SVC369AA ENH:LRS MTS2000 CONVERTACOM 1671A $103.35 $1,240.20 28 SVC27AB ENH:XTS5000 $77.00 $924.00 3 SVC341AA ENH:LRS GM300 $6.75 $81.00 22 SVC350AA ENH:LRS HT1000 $49.50 $594.00 13 SVC587AB XTL5000-MOBILE $45.50 $546.00 SVC01SVC2007C SP-ONSITE INFRASTRUCTURE RESPONSE 4 CHANNEL COMBINER(OnSite Only/T&M Repair) $340.0 $4,080.00 4 UPS(OnSite Only/T&M Repair) $336.00 $4,032.00 2 GENERATOR(OnSite Only/T&M Repair) $100.0 $1,200.00 4 MULTICOUPLER(OnSite Only/T&M Repair) $340.0 $4,080.00 1 PLANT SITE $8.0 $96.00 7 PLANT WORKSTATION $847.00 $10,164.00 2 PLANT VESTA PALMS SERVER $280.00 $3,360.00 SVC01SVC2012C CONTRACT ADMIN -HP Extended Hardware Warranty 1 PEI Support $154.09 $1,849.08 7 PLANT WORKSTATION $184.31 $2,211.72 1 PLANT VESTA PALLAS SERVER $29.16 $349.92 1 PLANT VESTA PALMS SERVER $72.67 $872.04 SVCO2SVC0029C SP-INFRASTRUCTURE REPAIR/ADVANCED REPLACEMENT 5 CONSOLE-COMMANDSTAR $147.15 $1,765.80 SVCO2SVC0030C SP-LOCAL REPAIR WITH ONSITE RESPONSE 1 PLANT-Proprietary Hardware Repair $1,048.11 $12,577.32 SVCO2SVC0072A SP-LOCAL TECHNICAL SUPPORT 1 Centralink 911 PSAP $261.4 $3,137.88 SVCO2SVC0081A SP-PLANT MISSION CONTROL 1 PLANT VESTA PALLAS MTU $53.85 $646.20 1 PLANT PSAP $53.85 $646.20 7 PLANT WORKSTATION $423.99 $5,087.88 2 PLANT VESTA PALMS SERVER $437.48 $5,249.76 , r • SVCO2SVC0082A SP-PLANT SOFTWARE FIRMWARE SUPPORT 1 PLANT VESTA PALLAS MTU $17.31 $207.72 1 PLANT WORKSTATION $888.46 $10,661.52 1 PLANT VESTA PALLAS SERVER $96.03 $1,152.36 SPECIAL INSTRUCTIONS-IATTACH STATEMENT OF WORK FOR Subtotal-Recurring Services $20,755.28 $249,063.36 PERFORMANCE DESCRIPTIONS*6809 Smartnet Controller repair is subject to parts availability Subtotal-One-Time Event $ .00 $ .00 Services Total $20,755.28 $249,063.36 Taxes - Grand Total $20,755.28 $249,063.36 THIS SERVICE AMOUNT IS SUBJECT TO STATE AND LOCAL TAXING JURISDICTIONS WHERE APPLICABLE,TO BE VERIFIED BY MOTOROLA. Subcontractor(s) City State MOTOROLA RADIO SUPPORT ELGIN IL CENTER MOTOROLA SYSTEM SUPPORT ELGIN IL CENTER MOTOROLA-T9 SYSTEM MGR NON IL SCHAUMBURG IL (CE546) MOTOROLA MIDWEST REGION D0074 SCHAUMBURG IL MOTOROLA SYSTEM SUPPORT SCHAUMBURG IL CENTER-NETWORK MGMT D0067 MOTOROLA SYSTEM SUPPORT SCHAUMBURG IL CTR-CALL CENTER D0066 PLANTCML TEMECULA CA PLANTCML TEMECULA CA PLANTCML TEMECULA CA I received Statements of Work that describe the services provided on this Agr ent.Motorola's Service Terms and Conditions,a copy of which Is a reel�ent,Is Incorporated herein by this reference. Tail. Ii, aOb, AUTHORIZE CUSTOM SIGNATURE TITLE DATE c) 1 ° Iari n , C, I +1 VY1anac�N_tr, CI -1 jof E. 111 STOMER(P INT NAME) stab - � � @ucmx SL )pc - r .MOTOROLA REPRESENTATIVE (SIGNATURE) TITL DATE Patty Blocker 1 ( 3 - I5t C2 �)(C1 -L0 ,3 5 n MOTOROLA REPRESENTATIVE(PRINT NAME) PHONE FAX ". if December 11, 2008 TO: Mayor and Members of the City Council ES`I)( ;i�tnt Wit) FROM: Olufemi Folarin, City Manager Jeffrey Swoboda, Deputy Chief of Police SUBJECT: Motorola Radio Infrastructure Maintenance PURPOSE The purpose of this memorandum is to provide the Mayor and members of City Council with information to consider awarding Motorola the contract for maintenance of the city-wide 800 MHz trunked radio system. RECOMMENDATION It is recommended that the City Council approve the Service Agreement with Motorola to continue servicing the 800 MHz trunked radio system for the not-to-exceed amount of $249,063.36. BACKGROUND In September of 2003, Bid #03-098 was let and subsequently awarded to Motorola by the City Council on January 1, 2004. The original contract covered from January 1, 2004 through December 31, 2005. In each of the last three years, the City Council has approved one year agreements with Motorola to maintain the city-wide radio system. This is the last year for renewal under the scope of the original bid, which will cover the system through December, 31, 2009. Motorola has maintained the radio system since 1996, and City staff has been very satisfied with their performance. The amount of the service contract for 2009 is $249,063.36, which is the same amount approved by the Council in 2008 for the same services. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None Motorola Radio Infrastructure Maintenance December 11, 2008 Page 2 FINANCIAL IMPACT The proposed contract with Motorola would total $249,063.36. Contract expenses will be charged to all departments that utilize the radio system based on their pro-rated use. The attached chart outlines each department's monetary responsibility and the account number to be charged. There are sufficient funds budgeted in the proposed FY2009 budget to enter into the maintenance contract. LEGAL IMPACT None. ALTERNATIVES 1. The City Council may choose to approve this Service Agreement with Motorola as presented. 2. The City Council may reject this Service Agreement and direct a new bid be let. Respectfully submitted for Council consideration. js Attachment December 11,2008 I !N TO: Mayor and Members of the City Council --, Sate community, FROM: Olufemi Folarin, City Manager Jeffrey Swoboda, Deputy Chief of Police SUBJECT: Motorola Radio Infrastructure Maintenance PURPOSE The purpose of this memorandum is to provide the Mayor and members of City Council with information to consider awarding Motorola the contract for maintenance of the city-wide 800 MHz trunked radio system. RECOMMENDATION It is recommended that the City Council approve the Service Agreement with Motorola to continue servicing the 800 MHz trunked radio system for the not-to-exceed amount of $249,063.36. BACKGROUND In September of 2003, Bid #03-098 was let and subsequently awarded to Motorola by the City Council on January 1, 2004. The original contract covered from January 1, 2004 through December 31, 2005. In each of the last three years, the City Council has approved one year agreements with Motorola to maintain the city-wide radio system. This is the last year for renewal under the scope of the original bid, which will cover the system through December, 31, 2009. Motorola has maintained the radio system since 1996, and City staff has been very satisfied with their performance. The amount of the service contract for 2009 is $249,063.36, which is the same amount approved by the Council in 2008 for the same services. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None Motorola Radio Infrastructure Maintenance December 11,2008 Page 2 FINANCIAL IMPACT The proposed contract with Motorola would total $249,063.36. Contract expenses will be charged to all departments that utilize the radio system based on their pro-rated use. The attached chart outlines each department's monetary responsibility and the account number to be charged. There are sufficient funds budgeted in the proposed FY2009 budget to enter into the maintenance contract. LEGAL IMPACT None. ALTERNATIVES 1. The City Council may choose to approve this Service Agreement with Motorola as presented. 2. The City Council may reject this Service Agreement and direct a new bid be let. Respectfully submitted for Council consideration. js Attachment Department Division Budget Line Percentage Monthly Amount Annual Amount Police All 010-2306-731.40-08 51% $10,585.18 $127,022.16 Project#289401 Fire All 010-2802-735.40-08 20% $4,151.06 $49,812.72 Public Works Administration 010-3301-751.40-08 15% $3,059.33 $36,711.96 Public Works Water Distribution 401-4005-771.40-08 3.50% $730.59 $8,767.08 Public Works Sewer 430-4202-772.40-08 2% $456.62 $5,479.44 Public Works Fleet 601-4701-796.40-08 1.50% $319.63 $3,835.56 Parks Recreation All 296-5012-762.40-08 1% $207.55 $2,490.60 Parks Sports Complex 296-5070-766.40-08 0.50% $103.78 $1,245.36 Water Operating 401-4002-771.40-08 1.50% $311.33 $3,735.96 Water Meters 401-4004-771.40-08 1% $207.55 $2,490.60 Code Enforcement All 010-1604-717.40-08 2% $415.11 $4,981.32 Building Maintenance All 010-3701-742.40-08 1% $207.55 $2,490.60 100% $20,755.28 $249,063.36 K,1 OF f�0 C` ,� 1, Memorandum o ,f City of Elgin ra tXi it` °./rirr�Fcb, Date: January 16, 2009 To: Jeff Swoboda, Police Deputy Chief From: Jennifer Quinton, Deputy City Clerk Subject: Resolution No. 09-6, Regarding agreement with Motorola, Inc. for maintenance of the city-wide trunked radio system Enclosed please find the above referenced agreement. Please distribute to the appropriate parties and if needed, retain a copy for your records. If you have any questions please feel free to contact our office 847-931-5660 and we will do our best to assist you. Thank you.