HomeMy WebLinkAbout09-235 Resolution No. 09-235
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
MAINTENANCE COATINGS COMPANY"FOR THE 2009 MOTOR FUEL TAX (MFT)
PAINT/EPDXY PAVEMENT MARKING PROGRAM
WHEREAS, the City of Elgin has heretofore entered into a contract with Maintenance
Coatings Company for the 2009 Motor Fuel Tax (MFT)Paint/Epoxy Pavement Marking Program;
and
WHEREAS, it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 1, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN, ILLINOIS, that Sean R, Stegall, City Manager, be and is hereby authorized and directed to
execute Change Order No. 1,a copy of which is attached hereto and made a part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
' Presented: November 4, 2009
Adopted: November 4, 2009.
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
** Fully executed agreement never received.back from Joe Evers in Engineering.
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Resolution No. 09-235
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
MAINTENANCE COATINGS COMPANY FOR THE 2009 MOTOR FUEL TAX (MFT)
PAINT/EPDXY PAVEMENT MARKING PROGRAM
WHEREAS, the City of Elgin has heretofore entered into a contract with Maintenance
Coatings Company for the 2009 Motor Fuel Tax (MFT) Paint/Epoxy Pavement Marking Program;
and
WHEREAS, it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 1, attached hereto.
NOW, THEREFO:_- : 'a• HE CITY COUNCIL OF THE CITY OF
ELGIN, ILLINOIS, tha .-an ' , Stegall, City Manager . and is hereby authorized and directed to
execute Change Order • , _ - - e •• • a tached hereto and made a part hereof by reference.
Ed Schock, Mayor
Presented: November 4, 2009
Adopted:
Vote: Yeas Nays:
Recorded:
Attest:
Diane Robertson, City Clerk
Change Order
City of Elgin g
�aLED: d^"
ELGIN,ILLINOIS
PROJECT 339983
CHANGE ORDER No. 1
CONTRACT: 2009 Paint/Epoxy Pavement Marking Program(Bid No. 09-038)
SCOPE: This change order will provide for the funding to increase contract quatities in order to fully
utilzed Motor Fuel Tax Funds and extend the painting contract for pavement marking.
This change order affects a contract between the City and Maintenance Coatings Company of South El-
gin dated July 22,2009 for the 2009 Paint/Epoxy Pavement Marking Project.
REASONS FOR CHANGE: Change Order No. 1 is in the best interest of and requested by the City
and is authorized by law. The necessity for the change was not foreseeable at the time the contract was
originally executed. The changes contemplated in Change Order No. 1 are germane to the original
agreement as signed.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The original contract will be amended as
to scope and costs to address poor soil conditions, provide additional pavement and make minor adjust-
ments.
ORIGINAL CONTRACT AMOUNT: $67,346.00
CHANGE ORDER No. 1
Contract Quantity Increases $32,654.00
TOTAL FOR CHANGE ORDER NO. 1: ADD $32,654.00
TOTAL REVISED CONTRACT AMOUNT: $100,000.00
The original amount of the contract with Maintenance Coatings Company is $67,346.00. Change Order
No. 1 will increase the original contract amount by a total of$32,654.00, that sum representing forty-
eight and four tenths percent (48.4%) of the original contract amount. The new contract amount, inclu-
sive of all change orders is $100,000.00.
•
•
OTHER CONTRACT PROVISIONS: All other contract provisions remain the same.
CHANGE ORDER No. 1 AND FINAL
October 23,2009
Agreed to this day of _ , 2009.
Recommended by:
PUBLIC WORKS DEPARTMENT
By:
Title:
Date: •
Signature:
Accepted by:
MAINTENANCE COATINGS CO.
Party of the Second Part(Contractor)
By:
Title:
Date:
Signature:
Approved by:
CITY OF ELGIN
Party of the First Part (Owner)
By: Sean Stegall
Title: City Manager
Date:
Signature:
F:\Public_Works\Engineering\Capital Projects\MFT 2009\Paint and Expoxy Pavement Marking Change Order 1 10-21-09.doc
City of Elgin
Change Order No. 1 Maintenance Coatings Co.
543 Woodbury St.
City of Elgin South Elgin
Kane/Cook County Illinois
2009 Pavement Marking Paint& Epoxy 60177
City Cost Center 847-622-0020
16-Oct-09
Awarded Amount $67,346.00
Item Awarded Added Total Unit
No. Item Unit Quantity Quantity Quantity Cost
1 Pavement Marking Letters & Symbols S.F. 4,000 3,000 7,000 $1.50 $10,500.00
2 Paint Pavement Marking-Line 4" Foot 160,000 23,370 183,370 $0.20 $36,674.00
3 Paint Pavement Marking-Line 6" Foot 11,000 4,500 15,500 $0.38 $5,890.00
4 Paint Pavement Marking-Line 8" Foot 700 7,000 7,700 $0.45 $3,465.00
5 Paint Pavement Marking-Line 12" Foot 3,000 3,000 6,000 $0.75 $4,500.00
6 Paint Pavement Marking-Line 24" Foot 1,500 1,500 3,000 $1.50 $4,500.00
7 Paint Pavement Marking Removal S.F. 200 1,000 1,200 $2.00 $2,400.00
8 Epoxy Pavement Marking-Letters & Symbols S.F. 895 1,000 1,895 $6.00 $11,370.00
9 Epoxy Pavement Marking-Line 4" Foot 6,470 1,000 7,470 $0.80 $5,976.00
10 Epoxy Pavement Marking-Line 6" Foot 2,190 1,000 3,190 $1.50 $4,785.00
11 Epoxy Pavement Marking-Line 8" Foot 1,000 200 1,200 $1.60 $1,920.00
12 Epoxy Pavement Marking-12" Foot 470 900 1,370 $3.00 $4,110.00
13 Epoxy Pavement Marking-24" Foot 485 100 585 $6.00 $3,510.00
14 Epoxy Pavement Marking Removal S.F. 100 100 200 $2.00 $400.00
CONTRACT WITH CO $100,000.00
TOTAL CHANGE ORDER $32,654.00
. ,0-OF it0'
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.. City of Elgin
Agenda Item No.
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October 22,2009y i ; 4 c-
TO: Mayor and Members of the City Council .y rr� -=i
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FROM: Sean R. Stegall, City Manager e City GovernmentQ, inanaa!ly
—
Joseph Evers, P.E., City Engineer
SUBJECT: Change Order No. 1 with Maintenance Coatings Company for the 2009 MFT
Paint/Epoxy Pavement Marking Program
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider Change Order No. 1 with Maintenance Coatings Company for the 2009
MFT Paint/Epoxy Pavement Marking Program.
RECOMMENDATION
• It is recommended that the City Council approve Change Order No. 1 with Maintenance
Coatings Company for the 2009 MFT Paint/Epoxy Pavement Marking Program in the amount of
$32,654 with a final contract value of$100,000.
BACKGROUND
On July 22, 2009, the City Council awarded the subject project to Maintenance Coatings
Company for the 2009 MFT Paint/Epoxy Pavement Marking Program. The program provides
for the maintenance of City streets throughout the City by updating pavement markings with
paint and epoxy. The attached change order includes contract increases to allow for full
utilization of Motor Fuel Tax (MFT) funds. The change order represents a 48% increase in the
total contract amount from the original and awarded amount.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
q..\
FINANCIAL IMPACT
The original contract and Change Order No. 1 with Maintenance Coatings Company are $67,346
and $32,654 respectively, resulting in a total contract amount of $100,000. Funding for this
0 change order is available in the Motor Fuel Tax Fund, account number 290-0000-791.41-06,
Change Order No. 1 for 2009 MFT Paint-Epoxy Marking Program
October 22, 2009
Page 2
"MFT Paint Striping," project number 339983, "MFT Paint Striping 2009," with $107,326
budgeted and$39,980 available.
LEGAL IMPACT
WYVNone
ALTERNATIVES
1. The City Council may choose to approve Change Order No. 1 with Maintenance
Coatings Company in the amount of$32,654.
2. The City Council may choose not to approve Change Order No. 1 with Maintenance
Coatings Company.
Respectfully submitted for Council consideration.
JE:cf
Attachment
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1�
•.7 , ECity of Elgin Change OrderrO
• ELGIN,ILLINOIS
PROJECT 339983
CHANGE ORDER No. 1
CONTRACT: 2009 Paint/Epoxy Pavement Marking Program(Bid No. 09-038)
SCOPE: This change order will provide for the funding to increase contract qualities in order to fully
utilzed Motor Fuel Tax Funds and extend the painting contract for pavement marking.
This change order affects a contract between the City and Maintenance Coatings Company of South El-
gin dated July 22,2009 for the 2009 Paint/Epoxy Pavement Marking Project.
REASONS FOR CHANGE: Change Order No. 1 is in the best interest of and requested by the City
and is authorized by law. The necessity for the change was not foreseeable at the time the contract was
originally executed. The changes contemplated in Change Order No. 1 are germane to the original
agreement as signed.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The original contract will be amended as
to scope and costs to address poor soil conditions, provide additional pavement and make minor adjust-
ments.
ORIGINAL CONTRACT AMOUNT: $67,346.00
• CHANGE ORDER No. I
Contract Quantity Increases $32,654.00
TOTAL FOR CHANGE ORDER NO. 1: ADD $32,654.00
TOTAL REVISED CONTRACT AMOUNT: $100,000.00
The original amount of the contract with Maintenance Coatings Company is $67,346.00. Change Order
No. 1 will increase the original contract amount by a total of$32,654.00, that sum representing forty-
eight and four tenths percent (48.4%) of the original contract amount. The new contract amount, inclu-
sive of all change orders is $100,000.00.
OTHER CONTRACT PROVISIONS: All other contract provisions remain the same.
0
CHANGE ORDER No. 1 AND FINAL
October 23,2009tt'}'
Agreed to this day of ,2009.
Recommended by:
PUBLIC WORKS DEPARTMENT
By:
Title:
Date:
Signature:
Accepted by:
MAINTENANCE COATINGS CO.
Party of the Second Part(Contractor)
By:
Title:
Date:
Signature:
Approved by:
CITY OF ELGIN
Party of the First Part(Owner)
By: Sean Stegall
Title: City Manager
Date:
Signature:
F:\Public_Works\Engineering\Capital Projects\MFT 2009\Paint and Expoxy Pavement Marking Change Order 1 10-21-09.doc
• • •
1
City of Elgin
Change Order No. 1 Maintenance Coatings Co.
543 Woodbury St.
City of Elgin South Elgin
Kane/Cook County Illinois
2009 Pavement Marking Paint&Epoxy 60177
City Cost Center 847-622-0020
16-Oct-09
Awarded Amount $67,346.00
Item Awarded Added Total Unit
No. Item Unit Quantity Quantity Quantity Cost
I Pavement Marking Letters& Symbols S.F. 4,000 3,000 7,000 $1.50 $10,500.00
2 Paint Pavement Marking-Line 4" Foot 160,000 23,370 183,370 $0.20 $36,674.00
3 Paint Pavement Marking-Line 6" Foot 11,000 4,500 15,500 $0.38 $5,890.00
4 Paint Pavement Marking-Line 8" Foot 700 7,000 7,700 $0.45 $3,465.00
5 Paint Pavement Marking-Line 12" Foot 3,000 3,000 6,000 $0.75 $4,500.00
6 Paint Pavement Marking-Line 24" Foot 1,500 1,500 3,000 $1.50 $4,500.00
7 Paint Pavement Marking Removal S.F. 200 1,000 1,200 $2.00 $2,400.00
8 Epoxy Pavement Marking-Letters&Symbols S.F. 895 1,000 1,895 $6.00 $11,370.00
9 Epoxy Pavement Marking-Line 4" Foot 6,470 1,000 7,470 $0.80 $5,976.00
10 Epoxy Pavement Marking-Line 6" Foot 2,190 1,000 3,190 $1.50 $4,785.00
11 Epoxy Pavement Marking-Line 8" Foot 1,000 200 1,200 $1.60 $1,920.00
. 12 Epoxy Pavement Marking-12" Foot 470 900 1,370 $3.00 $4,110.00
13 Epoxy Pavement Marking-24" Foot 485 100 585 $6.00 $3,510.00
14 Epoxy Pavement Marking Removal S.F. 100 100 200 $2.00 $400.00
CONTRACT WITH CO $100,000.00
TOTAL CHANGE ORDER $32,654.00
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