HomeMy WebLinkAbout09-186 v
Resolution No. 09-186
RESOLUTION
AUTHORIZING EXECUTION OF A PRELIMINARY ENGINEERING SERVICES
AGREEMENT WITH TRANSYSTEMS CORPORATION FOR FEDERAL PARTICIPATION
FOR THE ELGIN BIKEWAY MASTER PLAN ROUTE 1
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an
exception to the requirements of the procurement ordinance is necessary and in the best interest of
the city; and
BE IT FURTHER RESOLVED that Sean R. Stegall, City Manager, and Diane Robertson,
City Clerk,be and are hereby authorized and directed to execute a preliminary engineering services
agreement on behalf of the City of Elgin with TranSystems Corporation for federal participation for
the Elgin Bikeway Master Plan Route 1, a copy of which is attached hereto and made a part hereof
by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: August 26, 2009
Adopted: August 26, 2009
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
Local Agency Consultant
City of Elgin LO !Blois Department TranSystems
County C 0 Address
Kane A N 1051 Perimeter Dr., Suite 1025
Section L S City
09-00175-00-BT tJ Schaumburg
Project No. A Preliminary Engineering L State
CMM-9003(231) Services Agreement IL
Job No. G For T Zip Code
P-91-304-09 E Federal Participation A 60173
Contact Name/Phone/E-mail Address N N Contact Name/Phone/E-mail Address
Omar Santos, 847-931-5973 C T Brian Fairwood, 847-407-5280
santos_o@cityofelgin.org Y blfairwood@transystems.com
THIS AGREEMENT is made and entered into this ,.,26 +day of a , between the above
Local Agency(LA)and Consultant(ENGINEER)and covers certain professiona engineering services in connection with the PROJECT.
Federal-aid funds allotted to the LA by the state of Illinois under the general supervision of the Illinois Department of Transportation
(STATE)will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIONS.
Project Description
Name Elgin Bikeway Master Plan Route 1 Route various Length 2.7 mile Structure No.
Termini Kimball Street and Fox River Trail to Congdon Avenue
Description Phase I engineering for new bike routes and lanes as part of City-wide bikeway system.
Agreement Provisions
I. THE ENGINEER AGREES,
1. To perform or be responsible for the performance, in accordance with STATE approved design standards and policies, of
engineering services for the LA for the proposed improvement herein described.
2. To attend any and all meetings and visit the site of the proposed improvement at any reasonable time when requested by
representatives of the LA or STATE.
3. To complete the services herein described within 360 calendar days from the date of the Notice to Proceed from the
LA, excluding from consideration periods of delay caused by circumstances beyond the control of the ENGINEER.
4. The classifications of the employees used in the work should be consistent with the employee classifications and estimated man-
hours shown in EXHIBIT A. If higher-salaried personnel of the firm, including the Principal Engineer, perform services that are
indicated in Exhibit A to be performed by lesser-salaried personnel,the wage rate billed for such services shall be commensurate
with the payroll rate for the work performed.
5. That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable for the
PROJECT;and that the ENGINEER has sufficient properly trained,organized and experienced personnel to perform the services
enumerated herein.
6. That the ENGINEER shall be responsible for the accuracy of the work and shall promptly make necessary revisions or corrections
resulting from the ENGINEER's errors,omissions or negligent acts without additional compensation. Acceptance of work by the
STATE will not relieve the ENGINEER of the responsibility to make subsequent correction of any such errors or omissions or for
clarification of any ambiguities.
7. That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by the ENGINEER
and will affix the ENGINEER's professional seal when such seal is required by law. Plans for structures to be built as a part of the
improvement will be prepared under the supervision of a registered structural engineer and will affix structural engineer seal when
such seal is required by law. It will be the ENGINEER's responsibility to affix the proper seal as required by the Bureau of Local
Roads and Streets manual published by the STATE.
8. That the ENGINEER will comply with applicable federal statutes,state of Illinois statutes,and local laws or ordinances of the LA.
Page 1 of 7 BLR 05610(Rev.9/06)
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9. The undersigned certifies neither the ENGINEER nor I have:
a. employed or retained for commission, percentage, brokerage,contingent fee or other considerations, any firm or person(other
than a bona fide employee working solely for me or the above ENGINEER)to solicit or secure this AGREEMENT,
b. agreed,as an express or implied condition for obtaining this AGREEMENT,to employ or retain the services of any firm or
person in connection with carrying out the AGREEMENT or
c. paid,or agreed to pay any firm,organization or person(other than a bona fide employee working solely for me or the above
ENGINEER)any fee,contribution,donation or consideration of any kind for,or in connection with, procuring or carrying out the
AGREEMENT.
d. are not presently debarred,suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency,
e. have not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against
them for commission of fraud or criminal offense in connection with obtaining,attempting to obtain or performing a public
(Federal,State or local)transaction;violation of Federal or State antitrust statutes or commission of embezzlement,theft,
forgery, bribery,falsification or destruction of records, making false statements or receiving stolen property,
f. are not presently indicted for or otherwise criminally or civilly charged by a government entity(Federal, State or local)with
commission of any of the offenses enumerated in paragraph(e)and
g. have not within a three-year period preceding this AGREEMENT had one or more public transactions(Federal, State or local)
terminated for cause or default.
10. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LA.
11. To submit all invoices to the LA within one year of the completion of the work called for in this AGREEMENT or any subsequent
Amendment or Supplement.
12. To submit BLR 05613, Engineering Payment Report,to the STATE upon completion of the project(Exhibit B).
13. Scope of Services to be provided by the ENGINEER:
• Make such detailed surveys as are necessary for the planning and design of the PROJECT.
❑ Make stream and flood plain hydraulic surveys and gather both existing bridge upstream and downstream high water data and
flood flow histories.
❑ Prepare applications for U.S.Army Corps of Engineers Permit, Illinois Department of Natural Resources Office of Water
Resources Permit and Illinois Environmental Protection Agency Section 404 Water Quality Certification.
❑ Design and/or approve cofferdams and superstructure shop drawings.
❑ Prepare Bridge Condition Report and Preliminary Bridge Design and Hydraulic Report,(including economic analysis of bridge or
culvert types and high water effects on roadway overflows and bridge approaches).
® Prepare the necessary environmental and planning documents including the Project Development Report, Environmental Class of
Action Determination or Environmental Assessment, State Clearinghouse, Substate Clearinghouse and all necessary
environmental clearances.
❑ Make such soil surveys or subsurface investigations including borings and soil profiles as may be required to furnish sufficient data
for the design of the proposed improvement. Such investigations to be made in accordance with the current Standard
Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies, Federal-Aid
Procedures for Local Highway Improvements or any other applicable requirements of the STATE.
❑ Analyze and evaluate the soil surveys and structure borings to determine the roadway structural design and bridge foundation.
❑ Prepare preliminary roadway and drainage structure plans and meet with representatives of the LA and STATE at the site of the
improvement for review of plans prior to the establishment of final vertical and horizontal alignment, location and size of drainage
structures, and compliance with applicable design requirements and policies.
® Make or cause to be made such traffic studies and counts and special intersection studies as may be required to furnish sufficient
data for the design of the proposed improvement.
❑ Complete the general and detailed plans,special provisions and estimate of cost. Contract plans shall be prepared in accordance
with the guidelines contained in the Bureau of Local Roads and Streets manual. The special provisions and detailed estimate of
cost shall be furnished in quadruplicate.
❑ Furnish the LA with survey and drafts in quadruplicate all necessary right-of-way dedications,construction easements and borrow
pit and channel change agreements including prints of the corresponding plats and staking as required.
Page 2 of 7 BLR 05610(Rev.9/06)
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'II. THE'LA AGREES,
1. To furnish the ENGINEER all presently available survey data and information
2. To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT,on the basis of the
following compensation formulas:
Cost Plus Fixed Fee ® CPFF= 14.5%[DL + R(DL)+OH(DL)+ IHDC],or
❑ CPFF= 14.5%[DL + R(DL)+ 1.4(DL)+IHDC],or
❑ CPFF= 14.5%[(2.3+ R)DL+ IHDC]
Where: DL= Direct Labor
IHDC= In House Direct Costs
OH =Consultant Firm's Actual Overhead Factor
R=Complexity Factor
Specific Rate ❑ (Pay per element)
Lump Sum ❑
3. To pay the ENGINEER using one of the following methods as required by 49 CFR part 26 and 605 ILCS 5/5-409:
❑ With Retainage
a) For the first 50%of completed work, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to
90%of the value of the partially completed work minus all previous partial payments made to the ENGINEER.
b) After 50%of the work is completed,and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LA, monthly payments covering work performed shall be due and payable to the ENGINEER, such payments to be equal to
95%of the value of the partially completed work minus all previous partial payments made to the ENGINEER.
c) Final Payment—Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have
been made and accepted by the LA and the STATE, a sum of money equal to the basic fee as determined in this
AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to
the ENGINEER.
Without Retainage
e 9
a) For progressive payments—Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA,
monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to the value
of the partially completed work minus all previous partial payments made to the ENGINEER.
b) Final Payment—Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have
been made and accepted by the LA and STATE,a sum o money equal to the basic fee as determined in this AGREEMENT
less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER.
4. The recipient shall not discriminate on the basis of race,color, national origin or sex in the award and performance of any DOT-
assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take all
necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT-assisted
contracts. The recipient's DBE program,as required by 49 CFR part 26 and as approved by DOT, is incorporated by reference in
this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as violation of
this agreement. Upon notification to the recipient of its failure to carry out its approved program,the Department may impose
sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or
the Program Fraud Civil Remedies Act of 1986(31U.S.C. 3801 et seq.).
III. IT IS MUTALLY AGREED,
1. That no work shall be commenced by the ENGINEER prior to issuance by the LA of a written Notice to Proceed.
2. That tracings, plans,specifications,estimates, maps and other documents prepared by the ENGINEER in accordance with this
AGREEMENT shall be delivered to and become the property of the LA and that basic survey notes, sketches, charts and other data
prepared or obtained in accordance with this AGREEMENT shall be made available, upon request,to the LA or to the STATE,
without restriction or limitation as to their use.
Page 3 of 7 BLR 05610(Rev.9/06)
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'3. That all reports, plans, estimates and special provisions furnished by the ENGINEER shall be in accordance with the current
Standard Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies, Federal-Aid
Procedures for Local Highway Improvements or any other applicable requirements of the STATE, it being understood that all such
furnished documents shall be approved by the LA and the STATE before final acceptance. During the performance of the
engineering services herein provided for,the ENGINEER shall be responsible for any loss or damage to the documents herein
enumerated while they are in the ENGINEER's possession and any such loss or damage shall be restored at the ENGINEER's
expense.
4. That none of the services to be furnished by the ENGINEER shall be sublet,assigned or transferred to any other party or parties
without written consent of the LA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished by
the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this agreement.
5. To maintain,for a minimum of 3 years after the completion of the contract,adequate books, records and supporting documents to
verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract;the contract and all
books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and
the STATE; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents
required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under
the contract for which adequate books, records and supporting documentation are not available to support their purported
disbursement.
6. The payment by the LA in accordance with numbered paragraph 3 of Section II will be considered payment in full for all services
rendered in accordance with this AGREEMENT whether or not they be actually enumerated in this AGREEMENT.
7. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or
negligent act in the prosecution of the ENGINEER's work and shall indemnify and save harmless the LA,the STATE, and their
officers, agents and employees from all suits,claims,actions or damages of any nature whatsoever resulting there from. These
indemnities shall not be limited by the listing of any insurance policy.
8. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at the ENGINEER's last known post
office address. Upon such termination,the ENGINEER shall cause to be delivered to the LA all drawings, plats, surveys, reports,
permits,agreements, soils and foundation analysis, provisions, specifications, partial and completed estimates and data, if any from
soil survey and subsurface investigation with the understanding that all such material becomes the property of the LA. The LA will be
responsible for reimbursement of all eligible expenses to date of the written notice of termination.
9. This certification is required by the Drug Free Workplace Act(30ILCS 580). The Drug Free Workplace Act requires that no grantee
or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property
or service from the State unless that grantee or contractor will provide a drug free workplace. False certification or violation of the
certification may result in sanctions including, but not limited to, suspension of contract or grant payments,termination of a contract or
grant and debarment of the contracting or grant opportunities with the State for at least one(1)year but no more than five(5)years.
For the purpose of this certification, "grantee"or"contractor"means a corporation, partnership or other entity with twenty-five(25)or
more employees at the time of issuing the grant,or a department,division or other unit thereof, directly responsible for the specific
performance under a contract or grant of$5,000 or more from the State,as defined in the Act.
The contractor/grantee certifies and agrees that it will provide a drug free workplace by:
a. Publishing a statement:
(1) Notifying employees that the unlawful manufacture,distribution,dispensing, possession or use of a controlled substance,
including cannabis, is prohibited in the grantee's or contractor's workplace.
(2) Specifying the actions that will be taken against employees for violations of such prohibition.
(3) Notifying the employee that,as a condition of employment on such contract or grant,the employee will:
(a) abide by the terms of the statement;and
(b) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five(5)
days after such conviction.
b. Establishing a drug free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The grantee's or contractor's policy of maintaining a drug free workplace;
(3) Any available drug counseling, rehabilitation and employee assistance program; and
(4) The penalties that may be imposed upon an employee for drug violations.
c. Providing a copy of the statement required by subparagraph(a)to each employee engaged in the performance of the contract or
grant and to post the statement in a prominent place in the workplace.
d. Notifying the contracting or granting agency within ten(10)days after receiving notice under part(B)of paragraph(3)of
subsection(a)above from an employee or otherwise receiving actual notice of such conviction.
e. Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by,
f. Assisting employees in selecting a course of action in the event drug counseling,treatment and rehabilitation is required and
indicating that a trained referral team is in place.
g. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act.
Page 4 of 7 BLR 05610(Rev.9/06)
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10. The ENGINEER or subconsultant shall not discriminate on the basis of race,color, national origin or sex in the performance of this
AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of DOT assisted
contracts. Failure by the ENGINEER to carry out these requirements is a material breach of this AGREEMENT,which may result in
the termination of this AGREEMENT or such other remedy as the LA deems appropriate.
Agreement Summary
Prime Consultant: TIN Number Agreement Amount
TranSystems 43-0839725 $42,536.24
Sub-Consultants: TIN Number Agreement Amount
Sub-Consultant Total:
Prime Consultant Total: $42,536.24
Total for all Work: $42,536.24
Executed by the LA: City of Elgin
(Municipality/Township/County)
ATTEST:
By: -til
`, :e:
y ' .. e% Ay met a c45
cs-
tss�: `"��M
(SE s'-` : Z.
O •
Executed by the ENGINEER: '1FE'6,,/4`:1
ATTEST::, TranSystems
By: '" '" J By: /4
Title: / c S 7 I- c c - Pr?r(;sic K� Title: //l(i' P/t i
Page 5 of 7 BLR 05610(Rev.9/06)
Printed on 7/17/2009 10:38:19 AM
Exhibit A- Preliminary Engineering
Route: Elgin Bikeway Master Plan Route 1
Local Agency: City of Elgin, Kane County *Firms approved rates on file with IDOT's
(Municipality/Township/County) Bureau of Accounting and Auditing:
Section: 09-00175-00-BT
Project: CMM-9003(231) Overhead Rate(OH) 156.44 %
Job No.: P-91-304-09 Complexity Factor(R; 0.00
Calendar Days 360
Method of Compensation:
Cost Plus Fixed Fee 1 NI 14.5% [DL + R(DL)+OH(DL)+IHDC]
Cost Plus Fixed Fee 2 ❑ 14.5% [DL + R(DL)+ 1.4(DL)+ IHDC]
Cost Plus Fixed Fee 3 0 14.5% [(2.3+ R)DL + IHDC]
Specific Rate 0
Lump Sum ❑
Cost Estimate of Consultant's Services in Dollars
Employee Man- Payroll Payroll Services by In-House
Element of Work Direct Costs Profit Total
Classification Hours Rate Costs (DL) Overhead* Others
(IHDC)
A-1 Proj Coord and Data Collect Various(attached) 64.00 $ 42.98 $ 2,750.72 $ 4,303.23 $ 67.00 $ 1,032.54 $ 8,153.48
A-2 Field Surveys 52.00 $ 29.73 $ 1,545.96 $ 2,418.50 $ 418.00 $ 635.46 $ 5,017.92
A-3 Preliminary Design Studies 74.00 $ 33.80 $ 2,501.20 $ 3,912.88 $ 71.00 $ 940.34 $ 7,425.41
A-4 Environmental Studies - _ $ - $ - $ - $ - $ - $
A-5 Preferred Improvement Plan 74.00 $ 35.30 $ 2,612.20 _ $ 4,086.53 $ 96.00 $ 985.24 $ 7,779.96
A-6 Public Mtgs and Coordination 40.00 $ 36.39 $ 1,455.60 $ 2,277.14 $ 73.00 $ 551.83 $ 4,357.57
A-7 Project Development Report 93.00 $ 35.74 $ 3,323.82 $ 5,199.78 $ 37.00 $ 1,241.29 $ 9,801.89
Totals 397.00 $ 35.74 $ 14,189.50 $ 22,198.05 $ - $ 762.00 $ 5,386.69 $ 42,536.24
Subconsultant $ -
Direct Costs $ 762.00
Page 6 of 7
Printed on 7/17/2009 11:58 AM BLR 05610(Rev.9/06)
Exhibit B
Illinois Department
of Transportation Engineering Payment Report
Prime Consultant
Name TranSystems
Address Schaumburg, IL
Telephone (847)605-9600
TIN Number
Project Information
Local Agency City of Elgin
Section Number 09-00175-00-BT
Project Number CMM-9003(231)
Job Number P-91-304-09
This form is to verify the amount paid to the Sub-consultant on the above captioned contract. Under penalty of law for
perjury or falsification, the undersigned certifies that work was executed by the Sub-consultant for the amount listed below.
Sub-Consultant Name TIN Number Actual Payment
from Prime
Sub-Consultant Total:
Prime Consultant Total:
Total for all Work
Completed:
Signature and title of Prime Consultant Date
Note: The Department of Transportation is requesting disclosure of information that is necessary to accomplish the statutory
purpose as outlined under state and federal law. Disclosure of this information is REQUIRED and shall be deemed as
concurring with the payment amount specified above.
Page 7 of 7 BLR 05610(Rev.9/06)
Printed on 7/17/2009 12:00:30 PM
Average Hourly Rate Tables
Direct Costs
Hourly Rate Range for Regular Staff
Elgin Bikeway Master Plan Route 1
Phase 1 Engineering an Systems"
City of Elgin
Average Hourly Project Rates
Route Elgin Bikeway Master Plan Route 1
Section 09-00175-00-BT
County Kane Consultant TranSystems Date 07/17/09
Job No. P-91-304-09
PTB/Item Sheet 1 OF 2
A-1 Project Coord and Data A-3 Preliminary Design A-5 Preferred Improvement
Payroll Avg Total Project Rates Collection A-2 Field Survey Studies A-4 Environmental Studies Plan
Hourly Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd
Classification Rates Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg
Principal in Charge _ $70.00 0
Senior Project Manager $69.72 0
Project Manager $57.07 14 3.53% 2.01 4 6.25% 3.57 2 2.70% 1.54 2 2.70% 1.54
Construction Manager $64.29 0
Chief Structural Engineer $70.00 0
Architect $48.86 0
Senior Project Engineer $54.92 12 3.02% 1.66 8 12.50% 6.86 4 5.41% 2.97
Senior Transportation Planner $56.83 0
Transportation Planner $39.04 0 _
Project Engineer $49.43 8 2.02% 1.00
Resident Engineer $54.17 0
Senior Resident Inspector $45.95 0
Resident Inspector $38.65 0
Assistant Resident Inspector $32.96 0
Design Engineer III $43.92 92 23.17% 10.18 30 46.88% 20.59 16 21.62% 9.50 16 21.62% 9.50
Design Engineer II $35.62 81 20.40% 7.27 4 6.25% 2.23 8 15.38% 5.48 16 21.62% 7.70 16 21.62% 7.70
Design Engineer I $28.52 84 21.16% 6.03 8 12.50% 3.57 8 15.38% 4.39 24 32.43% 9.25 22 29.73% 8.48
Construction Inspector V $65.58 0
Construction Inspector IV $40.40 0
Construction Inspector III $31.25 0
Construction Inspector I $18.53 0
Land Surveyor $46.29 4 1.01% 0.47 4 7.69% 3.56
Survey Crew Chief $31.99 16 4.03% 1.29 16 _30.77% 9.84
Instrument Person $31.99 0
Rodman $20.98 16 4.03% 0.85 16 30.77% 6.46
CADD Technician III $29.29 12 3.02% 0.89 4 6.25% 1.83 4 5.41% 1.58 4 5.41% 1.58
CADD Technician II $26.07 50 12.59% 3.28 12 16.22% 4.23 10 13.51% 3.52
CADD Technician I $19.00 0
Senior Administrator $46.27 6 1.51% 0.70 6 9.38% 4.34
Administrative Assistant $23.98 2 0.50% 0.12
TOTALS 397 100% $35.74 64 100% $42.98 52 100% $29.73 74 100% $33.80 0 0% $0.00 74 100% $35.30
Average Hourly Project Rates
Route Elgin Bikeway Master Plan Route 1
Section 09-00175-00-BT
County Kane Consultant TranSystems Date 07/17/09
Job No. P-91-304-09
PTB/Item Sheet 2 OF 2
A-6 Public Meetings and
Payroll Avg Coordination A-7 Phase I Report
Hourly Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd
Classification Rates Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg
Principal in Charge 0$70.0
Senior Project Manager $69.72
Project Manager $57.07 4 10.00% 5.71 2 2.15% 1.23
Construction Manager $64.29
Chief Structural Engineer $70.00 _
Architect $48.86
Senior Project Engineer $54.92
Senior Transportation Planner $56.83
Transportation Planner $39.04
Project Engineer $49.43 8 8.60% 4.25
Resident Engineer $54.17 _
Senior Resident Inspector $45.95
Resident Inspector $38.65
Assistant Resident Inspector $32.96
Design Engineer III $43.92 10 25.00% 10.98 20 _21.51% 9.45
Design Engineer II $35.62 10 _25.00% 8.90 27 29.03% 10.34
Design Engineer I $28.52 6 15.00% 4.28 16 17.20% 4.91
Construction Inspector V $65.58
Construction Inspector IV $40.40
Construction Inspector III $31.25
Construction Inspector I $18.53
Land Surveyor $46.29
Survey Crew Chief $31.99
Instrument Person $31.99 _
Rodman $20.98
CADD Technician III $29.29
CADD Technician II $26.07 10 25.00% 6.52 18 19.35% 5.05
CADD Technician I $19.00
Senior Administrator $46.27
Administrative Assistant $23.98 2 2.15% 0.52
TOTALS 40 100% $36.39 93 100% $35.74 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00
Elgin Bikeway Master Plan Route 1
City of Elgin
Direct Cost Summary
TranSystems
A-1 Project Coordination and Data Collection
Photocopies(8.5"x11")
10 sheets @ 10 copies @ $ 0.12 /sheet $ 12
Vehicle
100 miles @ $ 0.55 /mile $ 55
SUBTOTAL $ 67
A-2 Field Survey
Company Vehicle
5 days @ $ 45.00 /day $ 225
Vehicle
350 miles @ $ 0.55 /mile $ 193
SUBTOTAL $ 418
A-3 Preliminary Design Studies
Vehicle
100 miles @ $ 0.55 /mile $ 55
Photocopies(22"x34"full size plan sheets)
3 sheets @ 4 copies @ $ 1.35 /sheet $ 16
SUBTOTAL $ 71
A-4 Environmental Studies
SUBTOTAL $ -
A-5 Preferred Improvement Plan
Vehicle
100 miles @ $ 0.55 /mile $ 55
Photocopies(22"x34"full size plan sheets)
3 sheets @ 4 copies @ $ 1.35 /sheet $ 16
Overnight Shipping
1 packages @ $ 25.00 /package $ 25
SUBTOTAL $ 96
Elgin Bikeway Master Plan Route 1
City of Elgin
Direct Cost Summary
TranSystems
A-6 Public Meetings and Coordination
Vehicle
100 miles @ $ 0.55 /mile $ 55
Photocopies(22"x34"full size plans)
6 sheets @ 1 copies @ $ 1.35 /sheet $ 8
Photocopies(8.5"x11" handouts)
2 sheets @ 40 copies @ $ 0.12 /sheet $ 10
SUBTOTAL $ 73
A-7 Phase I Report
Photocopies(8.5"x11")
20 sheets @ 4 copies @ $ 0.12 /sheet $ 10
Photocopies(11"x17"reduced size plans)
2 sheets @ 4 copies @ $ 0.25 /sheet $ 2
Overnight Shipping
1 packages @ $ 25.00 /package $ 25
SUBTOTAL $ 37
TOTAL $ 762
ATTACHMENT A
TRANSYSTEMS CORPORATION
MIN/MAX RATE RANGES
CONSULTANT'S REGULAR STAFF
As of 3/4/09
2009 2010 2011
CLASSIFICATION Min Max Min Max Min Max
Principal-In-Charge 77.00 163.00 81.00 171.00 85.00 180.00
Senior Project Manager 52.00 129.00 55.00 135.00 58.00 142.00
Project Manager 42.00 81.00 44.00 85.00 46.00 89.00
Chief Structural Engineer 63.00 99.00 66.00 104.00 69.00 109.00
Senior Project Engineer 39.00 75.00 41.00 79.00 43.00 83.00
Architect 41.00 64.00 43.00 67.00 45.00 70.00
Senior Transportation Planner 40.00 108.00 42.00 113.00 44.00 119.00
Transportation Planner 30.00 46.00 32.00 48.00 34.00 50.00
Project Engineer 36.00 68.00 38.00 71.00 40.00 75.00
Design Engineer III 33.00 60.00 35.00 63.00 37.00 66.00
Design Engineer II 26.00 49.00 27.00 51.00 28.00 54.00
Design Engineer I 21.00 40.00 22.00 42.00 23.00 44.00
Construction Manager 52.00 81.00 55.00 85.00 58.00 89.00
Resident Engineer 37.00 81.00 39.00 85.00 41.00 89.00
Senior Resident Inspector 32.00 67.00 34.00 70.00 36.00 74.00
Resident Inspector 29.00 61.00 30.00 64.00 32.00 67.00
Assistant Resident Inspector 23.00 47.00 24.00 49.00 25.00 51.00
Construction Inspector V 46.00 72.00 48.00 76.00 50.00 80.00
Construction Inspector IV 29.00 58.00 30.00 61.00 32.00 64.00
Construction Inspector III 26.00 40.00 27.00 42.00 28.00 44.00
Construction Inspector II 23.00 35.00 24.00 37.00 25.00 39.00
Professional Land Surveyor 38.00 59.00 40.00 62.00 42.00 65.00
Survey Crew Chief 27.00 42.00 28.00 44.00 29.00 46.00
Instrument Person 27.00 42.00 28.00 44.00 29.00 46.00
Rodman 17.00 26.00 18.00 27.00 19.00 28.00
CADD Technician III 24.00 38.00 25.00 40.00 26.00 42.00
CADD Technician II 21.00 34.00 22.00 36.00 23.00 38.00
CADD Technician I 17.00 26.00 18.00 27.00 19.00 28.00
Senior Administrator 27.00 108.00 28.00 113.00 29.00 119.00
Administrative/Clerical 13.00 37.00 14.00 39.00 15.00 41.00
TranSystems
Scope of Engineering Services
Elgin Bikeway Master Plan Route 1
Phase 1 Engineering an Systeriis"
City of Elgin
Scope of Services
Elgin Bikeway Master Plan Route 1
SCOPE OF ENGINEERING SERVICES
A. Phase I Engineering
Preliminary engineering services for Route 1-Northeast Quadrant of the Elgin Bikeway which is comprised of:
Description Limits Length (estimated)
Kimball Street Fox River to Douglas Avenue 0.25 miles
Douglas Avenue Kimball Street to River Bluff Road 1.00 mile
River Bluff Road Douglas Avenue to Prospect Avenue 0.25 miles
Prospect Avenue River Bluff Road to Congdon Avenue 0.05 miles
Congdon Avenue Prospect Avenue to Indian Drive 1.10 miles
2.65 miles
1. Project Coordination and Data Collection
a. Preliminary conference with the City and IDOT BLR&S staff to discuss(estimated as 1 meeting):
1. Goals and objectives
2. Schedule
3. Budget
4. Participants
5. Communications
6. Other administrative considerations
b. Obtain available existing data for the project area including:
1. Right-of-way data
2. Existing roadway and bikeway plans
3. Conventional and digital map files
4. Aerial photography
5. Jurisdictional boundaries
6. Property boundaries
7. Property owners
8. Pedestrian and vehicular traffic counts(if available)
9. Other area roadway, utility, and signal improvements
10. Current public utility atlases and GIS information
11. Current power,communications, gas,and other private utility atlases
12. Previously prepared plans and reports
13. Development plans
c. Perform a preliminary field inspection of the proposed corridor.
d. Submit State and Sub-state Clearinghouse review forms.
e. Meet with IDOT to present the preferred improvement plan and obtain FHWA approval. (est. 1 meeting)
f. Attend and coordinate meeting with City staff and IDOT during preliminary engineering phase to
present project status, alternatives and recommendations. (est. 2 meetings)
g. Provide project administration, prepare monthly invoicing, and project status reports. (est. 3 months)
h. Provide QA/QC reviews.
i. All meeting minutes will be distributed via email. No hardcopies will be produced.
2. Field Survey
a. Perform topographic design survey for the intersection of Douglas Avenue and Congdon Street including
establishment of fie points; topography; survey for 150ft on all legs of the intersection; utilities; drainage;
and right-of-way verification.
b. Download topographic survey and cross-sections in Microstation and Geopak for use in preliminary design
studies. Plot survey at 1"to 50'scale.
c. Observe and digitally photograph the project to become acquainted with existing conditions.
Attachment "A" 1 fail Systems
•
Scope of Services
Elgin Bikeway Master Plan Route 1
d. Survey pavement marking locations and lane usage. Included will be typical pavement and lane width
measurements.
3. Preliminary Design Studies
a. Establish design criteria for horizontal and develop typical sections of path, and on-street bike lane
based on bikeway needs.
b. Create a basemap for pavement marking and signing layout using detailed aerial photography.
c. Prepare an alignment to confirm the route design.
d. Conduct traffic signal and intersection striping review at the following intersections to identify bikeway
actuation impacts:
• Congdon Avenue and Dundee Avenue
e. Evaluate and summarize environmental issues and community impacts, as well as construction costs.
f. Meet with City, IDOT, and other affected agencies to select a preferred alignment. (est. 1 meeting)
g. Prepare a preliminary bike path plan.
h. Develop cost estimates.
4. Environmental Studies
a. This project is anticipated to be processed as a Categorical Exclusion Type 1 and all work is to be
performed on existing roadway facilities. Therefore,there are no anticipated environmental impacts and no
environmental studies have been included.
5. Preferred Improvement Plan
a. Based on design studies,environmental studies,and public input, prepare the Preferred Improvement Plan.
b. Develop the Preferred Improvement Plan on aerial photography.
c. Prepare typical sections for the proposed improvements.
d. No right-of-way or easements are anticipated as the project is to be constructed on publicly owned land.
6. Public Meetings and Coordination
a. Attend a meeting and/or provide information for a presentation to the City Council for their review of the
recommended improvement plan. (estimated as 1 meeting)
b. Submit Notice of Public Improvement in local newspaper to provide ten (10) days for public comment on
improvement plans.
c. Conduct a Public Meeting to present the project need, preferred improvement plan, project costs,schedules
and environmental impacts. The Public Meeting will be conducted as an open house format per IDOT and
FHWA requirements. Prepare all notifications, handouts,presentation text,exhibits,and minutes.
7. Phase I Report
a. Prepare a Draft Phase I Report. The report will be prepared in the format of a Categorical Exclusion Type 1
(IDOT Form BLR 22111) since it has been assumed that no additional right-of-way will be required, no
environmental impacts are anticipated, and the project is only to consist of pavement markings, signage,
and traffic signal modifications necessary for bikeway installation. This report will summarize the
preliminary engineering efforts including data collection, coordination documentation, alternative analysis,
and Preferred Improvement Plan. The report shall meet IDOT criteria. It is anticipated that an
Environmental Class of Action Determination(ECAD)document will not be required.
b. Prepare a preliminary estimate of cost based on the preferred improvement plan.
c. Submit the Draft Report for City and IDOT review.
d. Update the Final Report based on agency and public review comments.
e. Incorporate the Public Meeting documentation,including disposition of all comments, into the final report.
f. Submit the Final Report for final approval by the City and IDOT to obtain Design Approval.
2 Lir
Attachment "A" Tran Systems
Project Schedule
Elgin Bikeway Master Plan Route 1
Phase 1 Engineering 1145.1
wste111S\
City of Elgin -
1211TySteMS , PROJECT SCHEDULE
Elgin Bikeway Master Plan Route 1 Phase 1 Engineering
Section:09-00175.00-BT
CITY OF ELGIN
2009 2010 2011
No. WORK ITEM J F M A M J J A S 0 N DJ F M A M J J A S ONDJ F
PHASE 1 ENGINEERING
ENGINEERING AGREEMENT APPROVAL .
(Estimated notice to proceed August 2009)
PROJECT COORDINATION 1111 1 1 . ' , I U 1 1 '
FIELD SURVEY 1
PRELIMINARY DESIGN STUDIES 1111
U
PREFERRED IMPROVEMENT PLAN
PROJECT DEVELOPMENT REPORT I
1 • 1 P I I \ I
Duration of 8 to 12 months after Design Approval
PHASE 2 ENGINEERING I I I I I I
• 1
Anticipate that project will take 1 construction season to complete.
CONSTRUCTION LETTING 8 ENGINEERING I I_ I
I (Targ It Januar Calendar Year letting)
i
- TranSystems
Date: July 2009
City I IDOT Review or Processing
TranSystems
1:1ELGIMBike Route 11Contradl7-16-091]Route I Schedule 7-17-09.xls]schedule
1 • r .
�.4 OF Et Ci
y Memorandum
-2_ City of Elgin
[ .
ti.
ORATEDF��'
Date: September 2, 2009
To: Ron Rudd, Engineer II
From: Jennifer Quinton, Deputy City Clerk
Subject: Resolution Nos. 09-186 & 09-188, Adopted at the August 26, 2009, Council
Meeting
Enclosed you will find the agreement listed below. Please retain a copy for your records. If you
have any questions please feel free to contact our office 847-931-5660 and we will do our best to
assist you. Thank you.
• Preliminary Engineering Services Agreement with TranSystems Corporation
for Federal Participation for the Elgin Bikeway Master Plan Route 1
• Preliminary Engineering Services Agreement with TranSystems Corporation
for Federal Participation for the Elgin Bikeway Master Plan Route 4
1?-...,k e. Rom- ,.
Illinois Department of Transportation
2300 South Dirksen Parkway/ Springfield, Illinois/62764
November 12, 2009
City of Elgin
Section 09-00175-00-BT
Project No. CMM-9003(231)
Job No. P-91-304-09
Dolonna Mecum
City Clerk
150 Dexter Ct.
Elgin, IL. 60120
Dear Ms. Mecum:
The agreement for preliminary engineering services, with Transystem
Corporation in the correct amount of$41,782.38 (federal share, $33,425.92) was
authorized by the Federal Highway Administration and approved by the
department effective November 10, 2009.
The city may authorize the consultant to proceed with the engineering work
called for in the agreement.
The corrected amount is based on the following
Proposed overhead should be reduced by $658.39 due to SEFC rate limited to
151.80% FYE 12/31/08, as a result of 0/H adjustment profit reduced by $95.47
Your file copy of the approved engineering agreement is attached. If you have
any questions contact Mr. Hameed, (217)785-1675.
Sincerely,
UV ,
,k‘i/14/(1
la(71(16cZ'
Darrell W. Lewis, P. E.
Acting Engineer of Local Roads and Streets
Cc-
Diane O'Keefe Attn: Chris Holt
Joseph Evers, Municipal Engineer D@EI --,
Transystems Corp.
Debbie Marks, Project Control
NOV 2 5 ''6.1J9 ti
By
Exhibit A- Preliminary Engineering
Route: Elgin Bikeway Master Plan Route 1
Local Agency: City of Elgin, Kane County *Firms approved rates on file with IDOT's
(Municipality/Township/County) Bureau of Accounting and Auditing:
Section:_ 09-00175-00-BT
Project: CMM-9003(231) Overhead Rate(OH) 156.449% 151•$O
Job No.: P-91-304-09 Complexity Factor(R; 0.00
Calendar Days 360
Method of Compensation:
Cost Plus Fixed Fee 1 ® 14.5% [DL+ R(DL)+OH(DL)+IHDC]
Cost Plus Fixed Fee 2 ❑ 14.5% [DL+ R(DL)+ 1.4(DL)+ IHDC]
Cost Plus Fixed Fee 3 0 14.5% [(2.3+ R)DL+ IHDC]
Specific Rate 0
Lump Sum ❑
Cost Estimate of Consultant's Services in Dollars
Employee Man- Payroll Payroll Services by In-House
Element of Work Direct Costs Profit Total
Classification Hours Rate Costs(DL) Overhead* Others
(IHDC)
A-1 Proj Coord and Data Collect Various(attached) 64.00 $ 42.98 $ 2,750.72 $ 4,303.23 $ 67.00 $ 1,032.54 $ 8,153.48
A-2 Field Surveys 52.00 $ 29.73 $ 1,545.96 $ 2,418.50 $ 418.00 $ 635.46 $ 5,017.92
A-3 Preliminary Design Studies 74.00 $ 33.80 $ 2,501.20 $ 3,912.88 $ 71.00 $ 940.34 $ 7,425.41
A-4 Environmental Studies - $ - $ - _ $ - $ - $ - $ -
A-5 Preferred Improvement Plan 74.00 $ 35.30 $ 2,612.20 $ 4,086.53 $ 96.00 $ 985.24 $ 7,779.96
A-6 Public Mtgs and Coordination 40.00 $ 36.39 $ 1,455.60 $ 2,277.14 $ 73.00 $ 551.83 $ 4,357.57
A-7 Project Development Report 93.00 $ 35.74 $ 3,323.82 $ 5,199.78 $ 37.00 $ 1,241.29 $ 9,801.89
Totals 397.00 $ 35.74 $./14,189.50 C22,198.0) $ - $ Vi 762.00 $ 386..• $ 42,536.24
Subconsultant $ - 5:25(.2.2
Direct Costs $ 762.00
Page 6 of 7
Printed on 7/17/2009 11:58 AM BLR 05610(Rev.9/06)
Average Hourly Project Rates
Route Elgin Bikeway Master Plan Route 1
Section 09-00175-00-BT
County Kane Consultant TranSystems Date 07/17/09
Job No. P-91-304-09
PTB/Item Sheet 1 OF 2
A-1 Project Coord and Data A-3 Preliminary Design A-5 Preferred Improvement
Payroll Avg Total Project Rates Collection A-2 Field Survey Studies A-4 Environmental Studies Plan
Hourly Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd
Classification Rates Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg
Principal in Charge $70.00 0
Senior Project Manager $69.72 0
Project Manager $57.07 14 3.53% 2.01 4 6.25% 3.57 2 2.70% 1.54 2 2.70% 1.54
Construction Manager $64.29 0
Chief Structural Engineer $70.00 0
Architect $48.86 0 . _
Senior Project Engineer $54.92 12 3.02% 1.66 8 12.50% 6.86 _ 4 5.41% 2.97
Senior Transportation Planner $56.83 0
Transportation Planner $39.04 0 -
Project Engineer $49.43 8 2.02% 1.00 _
Resident Engineer $54.17 0
Senior Resident Inspector $45.95 0
Resident Inspector $38.65 0
Assistant Resident Inspector $32.96 0
Design Engineer III $43.92 92 23.17% 10.18 30 46.88% 20.59 16 21.62% 9.50 16 21.62% 9.50
Design Engineer II $35.62 81 20.40% 7.27 4 6.25% 2.23 8 15.38% 5.48 16 21.62% 7.70 16 21.62% 7.70
Design Engineer I $28.52 84 21.16% 6.03 8 12.50% 3.57 8 15.38% 4.39 24 32.43% 9.25 - 22 29.73% 8.48
Construction Inspector V $65.58 0 _
Construction Inspector IV $40.40 0
Construction Inspector Ill $31.25 0
Construction Inspector I $18.53 0
Land Surveyor $46.29 4 1.01% 0.47 4 7.69% 3.56
Survey Crew Chief $31.99 16 4.03% 1.29 16 30.77% 9.84
Instrument Person $31.99 0 -
Rodman $20.98 16 4.03% 0.85 16 30.77% 6.46
CADD Technician III $29.29 12 3.02% 0.89 4 6.25% 1.83 4 5.41% 1.58 4 5.41% 1.58
CADD Technician II $26.07 50 12.59% 3.28 12 16.22% 4.23 10 13.51% 3.52
CADD Technician I $19.00 0
Senior Administrator $46.27 6 1.51% 0.70 6 9.38% 4.34 _
Administrative Assistant $23.98 2 0.50% 0.12
TOTALS 397 100% $35.74 64 100% $42.98 52 100% $29.73 74 100% $33.80 0 0% $0.00 74 100% $35.30
Average Hourly Project Rates
Route Elgin Bikeway Master Plan Route 1
Section 09-00175-00-BT
County Kane Consultant TranSystems Date 07/17/09
Job No. P-91-304-09
PTB/Item Sheet 2 OF 2
A-6 Public Meetings and
Payroll Avg Coordination A-7 Phase I Report
Hourly Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd
Classification Rates Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg
Principal in Charge $70.00
Senior Project Manager $69.72
Project Manager $57.07 4 10.00% 5.71 2 2.15%, 1.23
Construction Manager $64.29
Chief Structural Engineer $70.00
Architect $48.86
Senior Project Engineer $54.92
Senior Transportation Planner $56.83
Transportation Planner $39.04
Project Engineer $49.43 8 8.60% 4.25
Resident Engineer $54.17
Senior Resident Inspector $45.95
Resident Inspector $38.65
Assistant Resident Inspector $32.96
Design Engineer III $43.92 10 25.00% 10.98 20 21.51% 9.45
Design Engineer II $35.62 10 25.00% 8.90 27 29.03% 10.34
Design Engineer I $28.52 6 15.00% 4.28 16 17.20% 4.91
Construction Inspector V $65.58
Construction Inspector IV $40.40
Construction Inspector III $31.25
Construction Inspector I $18.53
Land Surveyor $46.29
Survey Crew Chief $31.99
Instrument Person $31.99
Rodman $20.98
CADD Technician III $29.29
CADD Technician II $26.07 10 25.00% 6.52 18 19.35% 5.05
CADD Technician I $19.00
Senior Administrator $46.27
Administrative Assistant $23.98 2 2.15% 0.52
TOTALS 40 100% $36.39 93 100% $35.74 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00
Elgin Bikeway Master Plan Route 1
City of Elgin
Direct Cost Summary
TranSystems
A-1 Project Coordination and Data Collection
Photocopies(8.5 x11 )
10 sheets @ 10 copies @ $ 0.12 /sheet $ 12
Vehicle
100 miles @ $ 0.55 /mile $ 55
SUBTOTAL $ 67
A-2 Field Survey
Company Vehicle
5 days @ $ 45.00 /day $ 225
Vehicle
350 miles @ $ 0.55 /mile $ 193
SUBTOTAL $ 418
A-3 Preliminary Design Studies
Vehicle
100 miles @ $ 0.55 /mile $ 55
Photocopies(22"x34"full size plan sheets)
3 sheets @ 4 copies @ $ 1.35 /sheet $ 16
SUBTOTAL $ 71
A-4 Environmental Studies
SUBTOTAL $ -
A-5 Preferred Improvement Plan
Vehicle
100 miles @ $ 0.55 /mile $ 55
Photocopies(22"x34"full size plan sheets)
3 sheets @ 4 copies @ $ 1.35 /sheet $ 16
Overnight Shipping
1 packages @ $ 25.00 /package $ 25
SUBTOTAL $ 96
Elgin Bikeway Master Plan Route 1
City of Elgin
Direct Cost Summary
TranSystems
A-6 Public Meetings and Coordination
Vehicle
100 miles @ $ 0.55 /mile $ 55
Photocopies(22"x34"full size plans)
6 sheets @ 1 copies @ $ 1.35 /sheet $ 8
Photocopies(8.5"x11" handouts)
2 sheets @ 40 copies @ $ 0.12 /sheet $ 10
SUBTOTAL $ 73
A-7 Phase I Report
Photocopies(8.5"x11")
20 sheets @ 4 copies @ $ 0.12 /sheet $ 10
Photocopies(11"x17" reduced size plans)
2 sheets @ 4 copies @ $ 0.25 /sheet $ 2
Overnight Shipping
1 packages @ $ 25.00 /package $ 25
SUBTOTAL $ 37
TOTAL $ 762
• ,
Local Agency Consultant
• City of Elgin LOlihnois Department TranSystems
County O
Address
C
Kane A N 1051 Perimeter Dr., Suite 1025
Section L s City
09-00175-00-BT lJ Schaumburg
Project No. A Preliminary Engineering State
CMM-9003(231) Services Agreement IL
Job No. G For T Zip Code
P 91 304-09 E Federal Participation A 60173
Contact Name/Phone/E-mail Address N N Contact Name/Phone/E-mail Address
Omar Santos, 847-931-5973 C T Brian Fairwood, 847-407-5280
santos_o@cityofelgin.org Y blfairwood@transystems.com
THIS AGREEMENT is made and entered into this O� dayof v?� between the above
l� C��,c —. 9
Local Agency(LA)and Consultant(ENGINEER)and covers certain professional engineering services in connection with the PROJECT.
Federal-aid funds allotted to the LA by the state of Illinois under the general supervision of the Illinois Department of Transportation
(STATE)will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIONS.
Project Description
Name Elgin Bikeway Master Plan Route 1 Route various Length 2.7 mile Structure No.
Termini Kimball Street and Fox River Trail to Congdon Avenue
Description Phase I engineering for new bike routes and lanes as part of City-wide bikeway system.
Agreement Provisions
I. THE ENGINEER AGREES,
1. To perform or be responsible for the performance, in accordance with STATE approved design standards and policies, of
engineering services for the LA for the proposed improvement herein described.
2. To attend any and all meetings and visit the site of the proposed improvement at any reasonable time when requested by
representatives of the LA or STATE.
3. To complete the services herein described within 360 calendar days from the date of the Notice to Proceed from the
LA, excluding from consideration periods of delay caused by circumstances beyond the control of the ENGINEER.
4. The classifications of the employees used in the work should be consistent with the employee classifications and estimated man-
hours shown in EXHIBIT A. If higher-salaried personnel of the firm, including the Principal Engineer, perform services that are
indicated in Exhibit A to be performed by lesser-salaried personnel,the wage rate billed for such services shall be commensurate
with the payroll rate for the work performed.
5. That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable for the
PROJECT;and that the ENGINEER has sufficient properly trained, organized and experienced personnel to perform the services
enumerated herein.
6. That the ENGINEER shall be responsible for the accuracy of the work and shall promptly make necessary revisions or corrections
resulting from the ENGINEER's errors, omissions or negligent acts without additional compensation. Acceptance of work by the
STATE will not relieve the ENGINEER of the responsibility to make subsequent correction of any such errors or omissions or for
clarification of any ambiguities.
7. That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by the ENGINEER
and will affix the ENGINEER's professional seal when such seal is required by law. Plans for structures to be built as a part of the
improvement will be prepared under the supervision of a registered structural engineer and will affix structural engineer seal when
such seal is required by law. It will be the ENGINEER's responsibility to affix the proper seal as required by the Bureau of Local
Roads and Streets manual published by the STATE.
8. That the ENGINEER will comply with applicable federal statutes, state of Illinois statutes,and local laws or ordinances of the LA.
Page 1 of 7 BLR 05610(Rev.9/06)
Printed on 7/17/2009 10:38:19 AM
9. The undersigned certifies neither the ENGINEER nor I have:
•
a. employed or retained for commission, percentage, brokerage,contingent fee or other considerations, any firm or person(other
than a bona fide employee working solely for me or the above ENGINEER)to solicit or secure this AGREEMENT,
b. agreed,as an express or implied condition for obtaining this AGREEMENT,to employ or retain the services of any firm or
person in connection with carrying out the AGREEMENT or
c. paid,or agreed to pay any firm, organization or person(other than a bona fide employee working solely for me or the above
ENGINEER)any fee, contribution,donation or consideration of any kind for,or in connection with, procuring or carrying out the
AGREEMENT.
d. are not presently debarred,suspended, proposed for debarment,declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency,
e. have not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against
them for commission of fraud or criminal offense in connection with obtaining,attempting to obtain or performing a public
(Federal, State or local)transaction;violation of Federal or State antitrust statutes or commission of embezzlement,theft,
forgery, bribery,falsification or destruction of records, making false statements or receiving stolen property,
f. are not presently indicted for or otherwise criminally or civilly charged by a government entity(Federal, State or local)with
commission of any of the offenses enumerated in paragraph(e)and
g. have not within a three-year period preceding this AGREEMENT had one or more public transactions(Federal,State or local)
terminated for cause or default.
10. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LA.
11. To submit all invoices to the LA within one year of the completion of the work called for in this AGREEMENT or any subsequent
Amendment or Supplement.
12. To submit BLR 05613, Engineering Payment Report,to the STATE upon completion of the project(Exhibit B).
13. Scope of Services to be provided by the ENGINEER:
® Make such detailed surveys as are necessary for the planning and design of the PROJECT.
❑ Make stream and flood plain hydraulic surveys and gather both existing bridge upstream and downstream high water data and
flood flow histories.
❑ Prepare applications for U.S.Army Corps of Engineers Permit, Illinois Department of Natural Resources Office of Water
Resources Permit and Illinois Environmental Protection Agency Section 404 Water Quality Certification.
O Design and/or approve cofferdams and superstructure shop drawings.
❑ Prepare Bridge Condition Report and Preliminary Bridge Design and Hydraulic Report,(including economic analysis of bridge or
culvert types and high water effects on roadway overflows and bridge approaches).
Prepare the necessary environmental and planning documents including the Project Development Report, Environmental Class of
Action Determination or Environmental Assessment, State Clearinghouse, Substate Clearinghouse and all necessary
environmental clearances.
❑ Make such soil surveys or subsurface investigations including borings and soil profiles as may be required to fumish sufficient data
for the design of the proposed improvement. Such investigations to be made in accordance with the current Standard
Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies, Federal-Aid
Procedures for Local Highway Improvements or any other applicable requirements of the STATE.
❑ Analyze and evaluate the soil surveys and structure borings to determine the roadway structural design and bridge foundation.
❑ Prepare preliminary roadway and drainage structure plans and meet with representatives of the LA and STATE at the site of the
improvement for review of plans prior to the establishment of final vertical and horizontal alignment, location and size of drainage
structures, and compliance with applicable design requirements and policies.
® Make or cause to be made such traffic studies and counts and special intersection studies as may be required to furnish sufficient
data for the design of the proposed improvement.
O Complete the general and detailed plans,special provisions and estimate of cost. Contract plans shall be prepared in accordance
with the guidelines contained in the Bureau of Local Roads and Streets manual. The special provisions and detailed estimate of
cost shall be furnished in quadruplicate.
❑ Furnish the LA with survey and drafts in quadruplicate all necessary right-of-way dedications,construction easements and borrow
pit and channel change agreements including prints of the corresponding plats and staking as required.
Page 2 of 7 BLR 05610(Rev.9/06)
Printed on 7/17/2009 10:38:19 AM
I1. THE LA AGREES,
1. To furnish the ENGINEER all presently available survey data and information
2. To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT, on the basis of the
following compensation formulas:
Cost Plus Fixed Fee ® CPFF= 14.5%[DL+ R(DL)+OH(DL)+ IHDC],or
❑ CPFF= 14.5%[DL+ R(DL)+ 1.4(DL)+ IHDC],or
❑ CPFF= 14.5%[(2.3+ R)DL+ IHDC]
Where: DL = Direct Labor
IHDC= In House Direct Costs
OH =Consultant Firm's Actual Overhead Factor
R=Complexity Factor
Specific Rate El (Pay per element)
Lump Sum ❑
3. To pay the ENGINEER using one of the following methods as required by 49 CFR part 26 and 605 ILCS 5/5-409:
❑ With Retainage
a) For the first 50%of completed work, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to
90%of the value of the partially completed work minus all previous partial payments made to the ENGINEER.
b) After 50%of the work is completed, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LA,monthly payments covering work performed shall be due and payable to the ENGINEER, such payments to be equal to
95%of the value of the partially completed work minus all previous partial payments made to the ENGINEER.
c) Final Payment—Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have
been made and accepted by the LA and the STATE,a sum of money equal to the basic fee as determined in this
AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to
the ENGINEER.
® Without Retainage
a) For progressive payments—Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA,
monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to the value
of the partially completed work minus all previous partial payments made to the ENGINEER.
b) Final Payment—Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have
been made and accepted by the LA and STATE,a sum o money equal to the basic fee as determined in this AGREEMENT
less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER.
4. The recipient shall not discriminate on the basis of race,color, national origin or sex in the award and performance of any DOT-
assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take all
necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT-assisted
contracts. The recipient's DBE program, as required by 49 CFR part 26 and as approved by DOT, is incorporated by reference in
this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as violation of
this agreement. Upon notification to the recipient of its failure to carry out its approved program,the Department may impose
sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or
the Program Fraud Civil Remedies Act of 1986(31 U.S.C.3801 et seq.).
III. IT IS MUTALLY AGREED,
1. That no work shall be commenced by the ENGINEER prior to issuance by the LA of a written Notice to Proceed.
2. That tracings, plans, specifications, estimates, maps and other documents prepared by the ENGINEER in accordance with this
AGREEMENT shall be delivered to and become the property of the LA and that basic survey notes,sketches,charts and other data
prepared or obtained in accordance with this AGREEMENT shall be made available, upon request,to the LA or to the STATE,
without restriction or limitation as to their use.
Page 3 of 7 BLR 05610(Rev.9/06)
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3. Thal all reports, plans, estimates and special provisions furnished by the ENGINEER shall be in accordance with the current
'Standard Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies, Federal-Aid
Procedures for Local Highway Improvements or any other applicable requirements of the STATE, it being understood that all such
furnished documents shall be approved by the LA and the STATE before final acceptance. During the performance of the
engineering services herein provided for,the ENGINEER shall be responsible for any loss or damage to the documents herein
enumerated while they are in the ENGINEER's possession and any such loss or damage shall be restored at the ENGINEER's
expense.
4. That none of the services to be furnished by the ENGINEER shall be sublet, assigned or transferred to any other party or parties
without written consent of the LA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished by
the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this agreement.
5. To maintain,for a minimum of 3 years after the completion of the contract, adequate books,records and supporting documents to
verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract;the contract and all
books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and
the STATE;and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents
required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under
the contract for which adequate books, records and supporting documentation are not available to support their purported
disbursement.
6. The payment by the LA in accordance with numbered paragraph 3 of Section II will be considered payment in full for all services
rendered in accordance with this AGREEMENT whether or not they be actually enumerated in this AGREEMENT.
7. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or
negligent act in the prosecution of the ENGINEER's work and shall indemnify and save harmless the LA,the STATE, and their
officers,agents and employees from all suits,claims,actions or damages of any nature whatsoever resulting there from. These
indemnities shall not be limited by the listing of any insurance policy.
8. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at the ENGINEER's last known post
office address. Upon such termination,the ENGINEER shall cause to be delivered to the LA all drawings,plats,surveys, reports,
permits,agreements, soils and foundation analysis, provisions, specifications, partial and completed estimates and data, if any from
soil survey and subsurface investigation with the understanding that all such material becomes the property of the LA. The LA will be
responsible for reimbursement of all eligible expenses to date of the written notice of termination.
9. This certification is required by the Drug Free Workplace Act(301LCS 580). The Drug Free Workplace Act requires that no grantee
or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property
or service from the State unless that grantee or contractor will provide a drug free workplace. False certification or violation of the
certification may result in sanctions including, but not limited to, suspension of contract or grant payments,termination of a contract or
grant and debarment of the contracting or grant opportunities with the State for at least one(1)year but no more than five(5)years.
For the purpose of this certification, "grantee"or"contractor"means a corporation, partnership or other entity with twenty-five(25)or
more employees at the time of issuing the grant, or a department,division or other unit thereof,directly responsible for the specific
performance under a contract or grant of$5,000 or more from the State, as defined in the Act.
The contractor/grantee certifies and agrees that it will provide a drug free workplace by:
a. Publishing a statement:
(1) Notifying employees that the unlawful manufacture, distribution,dispensing, possession or use of a controlled substance,
including cannabis, is prohibited in the grantee's or contractor's workplace.
(2) Specifying the actions that will be taken against employees for violations of such prohibition.
(3) Notifying the employee that, as a condition of employment on such contract or grant,the employee will:
(a) abide by the terms of the statement;and
(b) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five(5)
days after such conviction.
b. Establishing a drug free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The grantee's or contractor's policy of maintaining a drug free workplace;
(3) Any available drug counseling, rehabilitation and employee assistance program;and
(4) The penalties that may be imposed upon an employee for drug violations.
c. Providing a copy of the statement required by subparagraph(a)to each employee engaged in the performance of the contract or
grant and to post the statement in a prominent place in the workplace.
d. Notifying the contracting or granting agency within ten(10)days after receiving notice under part(B)of paragraph(3)of
subsection(a)above from an employee or otherwise receiving actual notice of such conviction.
e. Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by,
f. Assisting employees in selecting a course of action in the event drug counseling,treatment and rehabilitation is required and
indicating that a trained referral team is in place.
g. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act.
Page 4 of 7 BLR 05610(Rev.9/06)
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10. The'ENGINEER or subconsultant shall not discriminate on the basis of race,color, national origin or sex in the performance of this
'AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of DOT assisted
contracts. Failure by the ENGINEER to carry out these requirements is a material breach of this AGREEMENT,which may result in
the termination of this AGREEMENT or such other remedy as the LA deems appropriate.
Agreement Summary
Prime Consultant: TIN Number Agreement Amount
TranSystems 43-0839725 $42,536.24
Sub-Consultants: TIN Number Agreement Amount
Sub-Consultant Total:
Prime Consultant Total: $42,536.24
Total for all Work: $42,536.24
Executed by the LA: City of Elgin
(Municipality/Township/County)
ATTEST: D
By: \ By: i..e40 Q• �7/� L_ - ,.5 k c5--e y
.A/Gt A e. 7"�O,D�!'tsior).y Y ( _ Clerk Title: ?/� /r2444C
• � rJ
tli.
Executed by the ENGINEE" './7' „.� -,''
ATTEST: TranSystems �/
By: �,. �� y
:fi By: (`�lz'!
W /3114---
Title: A ,s ,ti4- VVG` Pecctc/e t Title: 1/4(.(At/dr/it
Page 5 of 7 BLR 05610(Rev.9/06)
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