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HomeMy WebLinkAbout09-0610 Oak Ridge Boys ft- - - 09-ob\0 • . Ockke w,4 NITELITE PROMOTIONS, INC. • • 500 Park Blvd, Ste. 160C, Itasca, IL 60143 Telephone (630) 773-5552 Facsimile (630) 773-3370 / Agreement made /ko/ , 2009 between the CITY OF ELGIN an Illinois municipal corporation H C/ NL (hereinafter referred to as PURCHASER") employing the services of NITELITE PROMOTIONS an Illinois corporation (hereinafter referred to as"PRODUCER"). It is mutually agreed between the parties as follows: The PURCHASER hereby engages the PRODUCER and the PRODUCER hereby agrees to furnish the entertainment Presentation (OAK RIDGE BO Y S) hereinafter described, upon all the terms and conditions herein set forth. • 1. Place of engagement: Hemmens Cultural Center 45 Symphony Way Elgin,IL 60120 Scaling: Golden Circle 47 @$75.00 Main Floor 889@$ 55.00 e Balcony 311 @$45.00 / Artist Comp's 20 @$55.00 Main Floor Tickets H C/ NL Venue/Media Comp's 80 @$55.00 Main Floor Tickets 2. DATE(S)OF ENGAGEMENT: Friday, September 04, 2009 a.Number of shows: 1 b.Time of Show(s): 8:00 PM c. Length of each show: 90 minutes(estimated) 3. BILLING: (In all forms of advertising) Artist shall receive 100%Headline Billing 4. FULL PRICE AGREED UPON: $40,000.00(Forty thousand)ARTIST GUARANTEE FLAT(OAK RIDGE BOYS) ** Purchaser shall provide and pay for all terms and conditions contained in the artist rider attached hereto. ** 0 / Merchandise Rate(reg) 20% of gross receipts to Purchaser on soft goods(artist sells) H C/ NL Merchandise Rate(rea) 0.100 to artist on 10% of gross receipts to Purchaser on all CD/DVD/Book sales. *Purchaser agrees to provide and pay for in-house sound and lights plus four(4)spots as required by artist. . 5. All payments shall be paid by PURCHASER in US funds by CITY OF ELGIN check as follows: / a. A deposit in the amount of$.20,000.00,(Twenty thousand) shall be paid to and in the name of the c/ PRODUCER(NITELITE PROMOTIONS)not later than June 12 May 31,2009. b. The balance in the amount of$20,000.00(Twenty thousand) shall be paid to an in the name of the PRODUCER not later than day of performance(Saturday,December 19, 2009). IN WITNESS WHEREOF, the parties hereto have hereunto set their names and seals on the day and year first above written. by: by: NITELITE PROMO ION CITY OF E GN Don Kronberg an O E_,J-t\ Po LA-ILA . 630.773.5552 °y Return all signed contracts to NITELITE PROMOTIONS; 500 Park Blvd, Ste 160C, Itasca, IL 60143 I ADDITIONAL TERMS AND CONDITIONS 6. All payments shall be made in full without any deductions whatsoever. PURCHASER will advise PRODUCER,or PRODUCER's agent,promptly upon request of the admission prices for the entertainment presentation. . / e„ 7. PURCHASER agrees to furnish and pay for all its own expense (a) on the date and at the time of the performance(s) HCC/ NL abovementioned all that is necessary for the proper presentation of the entertainment presentation, including without limitation a suitable theatre,hall or auditorium,well heated,ventilated,lighted,and in good order,stage curtains,properly tuned grand piano(s) and public address system in perfect working condition including microphones(s)in number and quality required by PRODUCER, dressing rooms, all necessary electricians and stage hands,etc., all licenses(including musical performing rights licenses); (b) all music royalties in connection with PRODUCER's use of music; (c) all amusement taxes; (d) if PRODUCER so requires, all necessary facilities,electricians,stage hands,and other personnel for lighting and dress rehearsals. PRODUCER shall have the right 3. In the event of sickness or of accident to ARTIST,or if a performance is prevented,rendered impossible or infeasible by any act or regulation of any public authority or bureau, civil tumult, strike, epidemic, interruption in or delay of transportation services, war conditions or emergencies or any other similar or dissimilar cause beyond the control of the PRODUCER, it is understood and agreed that there shall be no claim for damages by PURCHASER and PRODUCER?s obligations as to such performances shall be deemed waived in the event of such nonperformance for any type-of the reasons stated in this paragraph, if ARTIST is ready, willing and able to perform, PURCHASER shall pay the full compensation hereunder,otherwise, the monies(if any) advanced to . PRODUCER hereunder shall be returned on a pro-rata basis. 9. inclement weather rendering performance impossible, infeasible or unsafe shall not be deemed a force majeure event and payment of the agreed upon compensation shall be made notwithstanding. If PURCHASER and PRODUCER disagree as to whether rendition of performances)is impossible,not feasible or unsafe because of inclement weather,PRODUCER's determination as to performance shall prevail. • 10. In the event PURCHASER refuses or neglects to provide any of the items or to perform any of its obligations herein stated,and/or fails to make any of the payments as provided herein, PRODUCER shall have the right to refuse to perform this contract, shall retain any amounts therefore paid to PRODUCER by PURCHASER,and PURCHASER shall remain liable to PRODUCER for the . agreed price herein set forth. 11. The entertainment presentation to be furnished by PRODUCER hereunder shall receive billing in such order, form, size and prominence as directed by PRODUCER in all advertising and publicly issued by or under the control of the PURCHASER. ARTIST'S name or likeness may not be used as an endorsement or indication of use of any product or service nor in connection with any name or likeness may not be used as an endorsement or indication of use of any product services nor in connection with any corporate sponsorship or tie-up,commercial merchandising without PRODUCER's prior written consent. 12. PURCHASER shall not itself,nor shall it permit other to record,broadcast or televise,photograph or otherwise reproduce the visual and/or audio performances hereunder,or any part thereof. 3. PRODUCER shall have the exclusive right to sell souvenir programs,ballet books, photographs, records, CD's, DVD's and any HCC/ NL and all types of merchandise including,but not limited to,articles of clothing(i.e.T-shirts,hats,etc.),posters,stickers,etc.on the premises of the place(s)of performance in accordance with the terms set forth in Paragraph 4.. _/ 'tJ". Unless stipulated to the contrary in writing, PURCHASER aggress that PRODUCER may cancel the engagement hereunder HCC/ NL without liability by giving the PURCHASER notice thereof at least thirty(30)sixty(60)days prior to the commencement date of ' 'the engagement hereunder. In the event of such cancellation by PRODUCER, all funds paid by PURCHASER shall be refunded ,. within Thirty(30)days of such cancellation. 15. PRODUCER shall have exclusive control over the production, presentation and performance of the engagement hereunder, including,but not limited to the details means and methods employed in fulfilling each obligation of PRODUCER hereunder in all respects. PRODUCER shall have the sole right, as PRODUCER may see fit, to designate and change at any time the performing personnel other than the ARTIST(s)specifically named herein. 16. PURCHASER agrees(a)to comply promptly with PRODUCER's directions as to stage settings for the performance hereunder,(b) that no performers other than those to be furnished by PRODUCER hereunder will appear on or in connection with the engagement hereunder,(c)that no stage seats are to be sold or used without the written consent of PRODUCER. 17. It is agreed that PRODUCER signs this contract as an independent contractor and not as an employee. This contract shall not, in any way be construed so as to create a partnership,or any kind of joint undertaking or venture between the parties hereto,nor make PRODUCER liable in whole or in part for any obligation that may be incurred by PURCHASER in PURCHASER'S carrying out any of the provisions hereof or Otherwise. . 18. This agreement is the only agreement between the parties hereto regarding the subject matter hereof.There are no other agreements, either oral or implied,between the parties hereto regarding the subject matter hereof. 19. This agreement shall be subject to and governed by the laws of the State of Illinois.Venue for the enforcement of any rights and the resolution of any disputes arising out of or in connection with this agreement shall be in the Circuit Court of Kane County. 20. The terms of this agreement shall be severable. In the event that any of the terms or provisions of this agreement are deemed to be void or otherwise unenforceable for any reason,the remainder of this agreement shall remain in full force and effect. 1. Notwithstanding any other provision of this agreement it is expressly agreed and understood that in 0 HCO,/-i44.-.- ,,vnuca,tiori with the performance of this agreement-that the PRODUCER snail Cuiiipiy-with aii F applicable Federal, State, City and other requirements of law, including, but not limited to, any applicable requirements regarding-prevailing wages, minimum wage,workplace safety and legal status of employees. Without limiting the foregoing,•PRODUCER-hereby certifies, represents and warrants to the PURCHASER that all PRODUCER'S employees and/or.agents who will be providing products andlor services with respect to this agreement shall be legal residents of.the United States. PRODUCER shall also at its expense secure all permits and licenses, pay'all charges and fees and give all notices necessary and incident to the due and lawful prosecution of the work, andlor the products and/or services to be provided for in this agreement. The PURCHASER shall have the right to audit any records in the possession or control of the PRODUCER to determine PRODUCER'S compliance with the provisions of this section. In the event the PURCHASER proceeds with such an audit the PRODUCER shall make available to the PURCHASER the PRODUCER'S relevant records at no cost to the PURCHASER. ATTACHMENT A rE fit The Hemmers Cultural Center ? r , Date: Saturday, December 19, 2009 SHOW: THE OAK RIDGE BOYS ADDENDUM TO AGREEMENT A. To the fullest extent permitted by law, Artist/Producer agrees to indemnify, defend and hold harmless Purchaser, its officers, employees, boards and commissions from and against any and all claims, other relief arising out of or resulting form or through or alleged to arise out of any reckless or negligent acts or omissions of Artist/Producer's officers, employees or agents in the performance of this Agreement. In the event of any action against Purchaser, its officers, employees, agents, boards or commissions covered by the foregoing duty to indemnify, defend and hold harmless, such action shall be defended by legal counsel of the Purchaser's choosing. The provisions of this paragraph shall survive any termination and/or expiration of this Agreement. B. No official director, officer, agent or employee of the City (Purchaser) shall be charged personally or held contractually liable under any term or provision of this Agreement or • because of their execution, approval or attempted execution of this Agreement. c. Artist shall not perform or advertise another performance within a sixty (60) mile radius of Elgin, Illinois sixty (60) days prior or sixty (60) days after the performance at The Hemmens Cultural Center. D. Hemmens' Staff will make every reasonable effort to maintain the spirit of the artist's light plot using the venues lighting system and available inventory (see attached Technical Information Rider and light plot). The Hemmens uses Roscolux Color Filters and will make the suitable substitutions as needed. E. Purchaser will provide Artist/Producer with Box Office report containing total number of tickets distributed including comps, kills and any discounted tickets within fifteen (15) minutes of the end of the performance. F. Purchaser will provide Artist/Producer with a preliminary event expense report detailing expenses incurred by the Purchaser specifically for the presentation of this event within thirty (30) day after the event. Report will include, but not be limited to, costs for labor, hospitality, production, transportation and advertising. G. Notwithstanding anything to the contrary provided herein, Purchaser shall not be liable to Artist/Producer for attorneys' fees or any incidental, indirect or special damages of any kind; and Purchaser shall not be liable to Artist for any reason in an amount greater than the total performance amount of$40,000 provided for herein. AGREED: BY By: J For: The it f El For: Nitelite Promotions • Date: Date: 0 b/Jc/C9 The Hemmens Cultural Center =15 Symphony Way [loin. Illinois 60120 Phone: 847-697-361 h wwtw.henimens.orq Fax: ii 7-93 I-59.10 Oak y Ridge Bos� Inc.® Production Rider This rider is a legal document attached to and a part of the contract. The Oak Ridge Boys will be referred to as Artist or Oak Ridge Boys, Inc. ® throughout this document. The person or entity contracting the service of Oak Ridge Boys, Inc. ®, a Tennessee Corporation, will be referred to as Purchaser. The Purchaser understands that the items listed within are necessary for the Artist to provide the best possible show. If Purchaser has any questions, he should immediately contact: William Morris Agency, LLC. Oak Ridge Boys, Inc.® 1600 Division St., Suite 300 88 New Shackle Island Rd. Nashville, TN 37203 Hendersonville, TN 37075 615/963-3000 615/824-4924 615/963-3091 FAX 615/822-7078 FAX Ryan Gardenhire John Mir jon@oakridgeboys.com The Purchaser understands that Oak Ridge Boys, Inc. ® cannot perform without all of the following, and that the failure to provide any of the items could result in the Purchaser being in default of this contract. All additions and deletions to this contract should be initialed and dated by both parties. PURCHASER AGREES TO FURNISH, AT HIS COST, THE FOLLOWING: • The Oak Ridge Boys, Inc® Revised May 9,2007 • • • PRODUCTION A stage which is at least three feet above the floor of the seating level. This stage is to be forty feet wide by thirty feet deep, or larger. It should be level, free of all obstructions and of a sound physical construction. Stair units are needed for both sides of the stage. The assistance of not less than: Eight stagehands (Twelve stagehands will be needed for full production dates) Truck / loaders are only necessary when stagehands will not unload trailer behind bus. H /,,a_ One qualified, licensed electrician. �C The electrician is required to be on hand at all times. Minors are unacceptable as stagehands due to insurance regulations. All stagehands and other personnel shall comply with the Artist's stage manager regarding placement and use of all equipment. A runner is needed from the first call time until the end of the show. The runner must provide, or be provided with, a vehicle that can comfortably carry four people. • All call times will be set by an Artist representative. Artist's Production Manager will remain in It / creative control of the program and all production aspects of the performance. Artist is H / responsible for determining sound levels for the performance. Max SPL: 105db A representative of the Purchaser should be present and available from load-in through load-out. Tickets need to be pulled before going on sale, for lighting and sound consoles. This area is to be at house right or house center and should be at least 20 feet wide and 10 feet deep. / dit A section under or in a balcony is unacceptable. Mix position is located under shallow HC/ balcony. • Purchaser agrees that the venue (auditorium, coliseum, or theater) in which the performance is to be held, shall be available to the Artist's production staff, for technical set-up, at least eight hours prior to showtime. Two separate dressing rooms with mirrors, soap, sinks and one dozen (12) bath towels. Additionally, ten hand towels are required for stage use. Facilities should be clean and ready for occupancy at load-in. A shower with hot water and toilet facilities are also needed. These facilities should be located in an appropriate area backstage and totally away from the public access areas, or audience sightlines. Purchaser will make arrangements for all lights not specifically required by local safety ordinances to be turned off during the performance. This applies to clocks, scoreboards, advertising billboards and concessions areas. Parking is needed for two buses and one truck with one security guard during, performance. Parking for the buses.should be within two hundred feet of the backstage entrance. If parking is only available on the street, spaces should be blocked off. 2 The Oak Ridge Boys, Inc® Revised May 9, 2007 • For outdoor events, even those with stage tops, two 100' rolls of heavy plastic must be available . at load-in. SOUND & LIGHTS Purchaser will provide, at his cost, a professionally complete sound and light system, that meets .Artist's specifications. Specifications for all aspects of the production are attached or available from Artist's office. Four follow spotlights and four experienced operators are needed for each performance. It is important that there be four identical house follow spots, equal in intensity and at similar distances from the performers. A five or six color boom should be outfitted to each light for color changes. POWER Lights: one 400 amp per leg, 208 volt, three-phase service within fifty feet of stage right. Sound: one 200 amp, 208 volt, three-phase service within one hundred feet of stage left. Buses: two 50 amp shore power outlets near bus parking. �� ECURITY '�urchaser should provide an adequate security staff of experienced non-uniformed personnel lH C ! NL who will comply with Artist's reasonable security requests. These security guards must be available to Artist before, during and after each performance. Should the performances span multiple days, security must be provided for equipment on a twenty-four how basis. Oak Ridge Boys, Inc.® will provide all stage passes. Purchaser agrees that any passes issued by Artist will be recognized by his security personnel. Barriers between the stage and audience are undesirable as The Oak Ridge Boys prefer to have access to the crowd. It is requested that any barriers in place be removed except those at the sides of the stage. Recording, broadcasting or filming of Artist's performances will not be permitted, unless authorized in advance. Working press are permitted backstage only with approval of Oak Ridge Boys, Inc. ®. Amateur still photography (flash photography included) is encouraged, unless house rules prohibit this activity. Patrons are not allowed to video or audio tape performances. 3 The Oak Ridge Boys, Inc® • Revised May 9,2007 -PUBLIC RELATIONS The public relations firm of The Brokaw Company represents Oak Ridge Boys, Inc. ® for publicity and public relations. All advance interviews or other requests involving The Oak Ridge Boys must first be directed to the agency. Requests for press materials, including black • and white photographs, color transparencies and press kits, should be directed to: The Brokaw Company Mr. Sanford Brokaw phone: 310-273-2060 fax: 310-276-4037 e-mail: brokawc@aol.com Press conferences and day of show interviews should be handled a minimum of four weeks prior to the show. Only press materials authorized by Oak Ridge Boys, Inc, ® or The Brokaw Company may be used. PROMOTIONAL MATERIALS The Artist provides various promotional materials (listed below), and requires that The Brokaw Company or Oak Ridge Boys, Inc. ® approve, in advance, any additional advertising copy/artwork. No promotional items bearing. the name or likeness of The Oak Ridge Boys for the purpose of being sold or given away may be produced without the written consent of Oak Ridge Boys, Inc. ® Oak Ridge Boys, Inc. to provide at Artist's cost: For general press/radio - The following items will be provided on CD ROM. • PRESS KIT ITEMS (bio, discography, etc.) • ARTWORK (black & white and color photos, logos, etc.) • RADIO PROMOTION/ADVERTISINC MATERIALS (promotional liners, music, and miscellaneous sound bites) If you prefer a hard copy of any of thee items, please contact Mr. Sandy Brokaw at the Brokaw Company. He can send you a printed press kit, black & white 8"x10" photos, and color slides. • MERCHANDISE FOR PROMOTIONAL USE (10-15 items for giveaway) is also available upon request for use in radio station contests/promotions. For TV - • Footage suitable for creating a TV spot, approximately 40 seconds in length, available on 3/4" cassette, Beta SP, or 1" reel. 4 The Oak Ridge Boys, Inc® Revised May 9, 2007 • All of the materials are to be used under the strict guidance of Artist. To receive any/all of the . above mentioned items please contact The Brokaw Company at least four weeks prior to the tickets going on sale. All requests for interviews or meet & greets must be arranged through The Brokaw Company as well. Purchaser shall pay all costs for any necessary overnight shipments. If a "welcoming station" is proposed for Artist's performance; authorization should be obtained from The Brokaw Company. Purchaser agrees not to commit Artist or any of the members to any personal appearances; interviews, photos or any other type of promotional appearance without prior written consent. Purchaser agrees that there shall be no signs, placards, banners or other advertising materials on or near the stage at any time while the audience is seated. During performance, vending is not permitted in the audience. Any concessions areas requiring lighting, that may interfere with the performance, is to be shut down for the duration of the performance. MISCELLANEOUS The Oak Ridge Boys shall be afforded sole star billing in not less than one hundred (100%) percent size type. This includes prominence in all advertising, lights, displays, and all other types of advertising and publicity. Advertising, media, tickets, and signs must bill the Artist as either "The Oak Ridge Boys" (4 words) or as "Oak Ridge Boys" (3 words). Oak Ridge Boys, Inc. ® retains the right of approval of any and all support talent. Show length of support talent should not exceed forty-five minutes. Any support talent will perform under the supervision; control and direction of Artist. No announcer or Master of Ceremonies, other than those indicated by the Artist's stage manager, shall appear without prior written approval. Artist's show does not require an introduction. • Artist shall have the right to sell merchandise at the show site on the day of show. No programs or souvenir merchandise other than Artist's may be made available to the audience. Artist does not perform in the round. There will be no intermission during Artist's performance, but there will be a minimum of fifteen minutes between acts. Purchaser agrees that Artist will play between sixty and ninety minutes. 5 The Oak Ridge Boys, Inc® Revised May 9, 2007 • • COMPLIMENTARY TICKETS Oak Ridge Boys, Inc. ® considers the appropriate use of complimentary tickets important. / Therefore, Purchaser is to use no more than fifty eighty (80) tickets, for such reasons as CC/ NL advertising, trades or working press. /f-- oak Ridge Boys, Inc. ® will require twenty (20) Lefty tickets for each performance. Thirty of C/ N 'these tickets will be placed at "will call," along with a list provided by Oak Ridge Boys, Inc. ® office. The remaining ten will be presented to Artist's Road Manager two hours before showtime. Two performances will double the complimentary tickets necessary. Each "complimentary" ticket must be so marked and shown as a zero ($0.00) dollar value on the ticket and accounting reports. Any unused complimentary tickets may be placed on sale, after approval, by Artist's Road Manager or Oak Ridge Boys, Inc. / SETTLEMENT C / NL On applicable dates, Puwch-aser agrees to provide copies of the f"^wing f r e by the Artist's representative within one hour of the beginning of the performance: notarized ticket manifest, seating chart, box office statement, all unsold tickets, and tearsheets or advertising bills. NOTE: Total production costs shall not exceed the amount -agreed to as the Purchaser's participation point. Since it is the Purchaser who contracts for all expenses of the show an cost overruns not specifically approved in writing by the Artist's staff will be the sole expense of the participation point figure. If those verifiable, documented expenses fall below that agreed to amount, then the amount at which the producer begins to participate should be lowered proportionately. Purchaser agrees to provide public liability insurance coverage to protect against injuries or Artist. In addition, Purchaser must maintain in-effect a policy of Workmen's Compensation maintenance of the equipment provided by Artist. b harmless from and against any loss, damage or expense including reasonable attorneys fees iiiiurreu ayr ,iuu fferio d b th, toe st n..t;st i-rn connect]-en with or as a result of any claim fv� peror al erty damage ^ otherwise brought by or on behalf of any third party •5 not result directly from Artist, its employees, contractors or agents, active neg Bence. To this end, Purchaser will obtain, at its sole expense, a policy of insurance therefore naming Producer and-Oak-Ridge-Boystne ®-as-additional-inaufedin-an-amount-fectuir-ed-hy-venne-eentr-aefr hut in no event to be less than one million ($1,000,000.00)dollars. 6 The Oak Ridge Boys, Inc® • Revised May 9, 2007 CATERING Purchaser recognizes that the only meals Artists' staff will have on the day of show are those provided on site. Therefore, all food must be prepared by a professional caterer. Purchaser, please have the caterer contact Oak Ridge Boys, Inc. ® office four weeks prior to show date. All meal times, menus and the tear down will be authorized by Artist's Road Manager. Meal times . are not to be set by anyone except Artist's representative. Important note: choices are given, but must be approved by Road Manager. This is to ensure that from day to day the meals are varied. BREAKFAST - Service for twelve One half hour before earliest call: bottled water, soft drinks, coffee and tea should be available along with doughnuts, pastries, etc., one local morning newspaper and one USA Today. NOTE: Soft drinks,water and coffee must be available from load-in through load-out. LUNCH - Service for twelve plus local stagehand crew CHOICES for lunch (CHOOSE ONE): grilled sandwiches (BLT, Rueben, cheese, ham & cheese, etc.), hamburgers or cheeseburgers, Mexican, chicken salad, tuna salad, pimento cheese, Chinese, roast beef, grilled chicken sandwiches, club sandwiches, submarines or hoagies And (CHOOSE ONE): hot soup (vegetable, tomato, mushroom, etc.), potato chips or potato salad or tossed salad Dririks, etc.: Half gallon of skim milk and half gallon of 2% milk 2 gallons of brewed tea (1 sweetened, 1 unsweetened) with clean ice Fresh brewed coffee 2 cases of sodas (Diet Coke & Coke Classic) 1 case of Dasani water (Coke product) Appropriate condiments (sugar, mustard, mayonnaise, salt &pepper, etc.) attendant on duty for service DINNER - Service for twenty-two, plus opening acts and hands as necessary As dinner is the most important meal of the day, it should be prepared and served buffet style. Food must be kept warm for the entire service period in chaffing dishes with stern(); etc. All items should be available in the buffet line. This includes silverware, plates, cups and glasses. CHOICES of entrees (CHOOSE ONE): New York ship steaks, T-bones, beef barbecue, fried chicken, baked chicken, Swiss steak, grilled pork chops, roast beef, braised beef tips with noodles, turkey & dressing, Chinese, meatloaf, standing rib roast, Mexican, chicken fried steak with gravy. • The Oak Ridge Boys, Inc® Revised May 9. 2007 NOTE: We must have a healthy dish of baked fish, chicken or a pasta dish when the entrée is a red meat. fresh salad with fresh fruit, three choices salad dressing, plus red wine vinegar bread, biscuits or rolls CHOICES of vegetables (CHOOSE TWO OR MORE): brown rice, green beans, corn on the cob, broccoli, fried potatoes, white beans, white rice, baked potatoes (with butter, sour cream, chives, bacon bits and cheese), cauliflower, pinto beans, fruit salad, black-eyed peas, macaroni and cheese Drinks, etc.: Half gallon of skim milk and half gallon of 2% milk 2 gallons of brewed tea (1 sweetened, 1 unsweetened) with clean ice Fresh brewed coffee 2 cases of sodas (Diet Coke & Coke Classic) 1 case of Dasani water (Coke product) proper condiments and utensils CHOICES of Desserts (CHOOSE ONE): fruit cobblers, assorted pies, puddings (banana, chocolate), banana splits, sundaes, ice cream and cake a sugar free dessert DRESSING ROOMS & STAGE 1 dozen towels & 10 hand towels 80 pounds of ice (for bus use) 1 case assorted sodas (Coke, Diet Coke) 1 gallon BREWED iced tea, 1 gallon spring water, fresh brewed coffee, hot tea with lemon and honey AFTER SHOW - Service for twelve (to be delivered to Boys bus before show ends) 1 large cheese pizza with extra cheese, thin crust (to be delivered to Oak Ridge Boys crew bus 1/2 hour after the show ends) 3 Pizzas (1 large cheese, 1 large pepperoni, 1 large loaded) or 2 buckets of chicken, wings, turkey, tuna & ham sub sandwiches • The Oak Ridge Boys, Inc® Revised May 9, 2007 By signing below and on the contract attached. Purchaser fully accepts all provisions of this Agreement. ACCEPTED AND AGREED TO: Purchaser Sig tiff Artist Authorized Sign rttu e 4carrstegau fro LA, aftb-e4--) (19 City of Elgin, IL Oak Ridge Boys, Inc. 7=i-etsrit City Manager Executive Vice President OCO/t 0/C Date Date . 9 The Oak Ridge Boys, Inc® Revised May 9, 2007 Please supply the information requested on both sides of this form. The Oak4 age Ooys DATE INFORMATION SHEET DATE OF SHOW Saturday, December 19, 2009 CITY OF SHOW Elgin, Illinois VENUE Hemmens Cultural Center VENUE ADDRESS 45 Symphony Way CITY/STATE/ZIP Elgin, Illinois, 60120 VENUE CONTACT Butch Wilhelmi, Cultural Center Supervisor PHONE 847-931-5905 E—MAIL Wilhelmi bAcityofelgin.orq FAX 847-931-5940 WEB SITE ADDRESS www.hemmens.orq TICKET CONTACT Amanda Rodebeck, Box Office Supervisor PHONE 847-931-5900 E—MAIL rodebeck a(a,cityofelgin.orq FAX 847-931-6007 PROMOTER CONTACT Don Kronberq PHONE 630-773-5552 E—MAIL don@nitelite.com FAX 630-773-3370 10 The Oak Ridge Boys, Inc® Revised May 9, 2007 r MERCHANDISE CONTACT Butch Wilhelmi, Cultural Center Supervisor PHONE 847-931-5905 E—MAIL Wilhelmi b(a�cityofelgin.orc( FAX 847-931-5940 PRODUCTION CONTACT Patrick Raddatz PHONE 847-931-5904 E-MAIL raddatz p(c�cityofelgin.orq FAX 847-931-5940 SOUND CONTACT Patrick Raddatz PHONE 847-931-5904 E-MAIL raddatz p(a�cityofelgin.orq FAX 847-931-5940 LIGHTING CONTACT Jen Prise PHONE 847-931-5904 E-MAIL prise j(a�cityofelgin.orq FAX 847-931-5940 HOTEL RECOMMENDATION Holiday Inn & Suites ADDRESS 495 Airport Road, Elgin, IL 60123 DISTANCE TO VENUE 3 Miles CONTACT Ana Ortiz PHONE 847488-9000 PLEASE FILL IN THE APPROPRIATE BLANKS AND FAX OR MAIL TO KARIN WARF, 615-822-7078, OAK RIDGE BOYS, INC., 88 NEWSHACKLE ISLAND RD, HENDERSONWLLE, TN 37075 11 The Oak Ridge Boys, Inc® Revised May 9, 2007 Sound Specifications HOUSE SOUND • A 4-way speaker system capable of handling the proposed venue with high quality sound at levels described below. Sub-woofers are absolutely essential to The Oak Ridge Boys performance. 4-way active electronic crossovers, controllable from the house mix position should be matched to the system. Sound pressure levels will be maintained at a comfortable and appropriate level for the audience, the venue and the musical content. The sound system must be capable of delivering, to every seat in the venue, a level of plus or minus 3 db as compared to the level at the mix position. Furthermore, the frequency response must be at least 40Hz to 15KHz, plus or minus 3 db. 1/3 octave EQ's are required. 32 channel console is desirable, though 24 can be made to work. This console must have a 3 section parametric EQ, 4 effects sends, phantom power, phase reversal, pads, trim pots, and pan pots on each channel. A provision for ground lifts on each channel is necessary as well. Stereo sub-mixes and a master output fader are desirable. Individual channels, subs and returns should be patchable. Console surface and rack spaces should be well lit during performance. A minimum of six pro-level limiters. A digital reverb unit. A 1/3 octave analyzer. • A cassette deck, ready for playback and recording. A CD player. 12 The Oak Ridge Boys, Inc® Revised May 9, 2007 r MONITOR SYSTEM Note: In most cases, The Oak Ridge Boys will use their own monitor system. Intel face with house sound systems will take place clay of show. Info regarding this may be obtained by contacting Marco Hunt, of Brantley Sound at 615/256-6260. The following specs should be used in the event that ORB Production Manager, Jon Mir determines that the Oaks monitors will NOT be used: 32 channel console is desirable, though a 24 can be made to work. This console must have a 3 section parametric EQ, 2 effects sends, phantom power, phase reversal, pads and trim pots. Individual channels, subs and returns should be patchable. A minimum of 10 output mixes. Post EQ mix listening must be selectable at the console and fed to a monitor not unlike those on stage. Console surface and rack spaces should be well lit during performance. 1/3 octave EQ's are required on each mix A minimum of four pro-level limiters A minimum of four audio gates (may be combination gate/limiters such as DBX 166) Digital reverb A minimum of 15 bi-amplified full range monitor speakers capable of handling in excess of 600 watts low end and 200 watts high end. An intercom system between the house and monitor consoles, which must be separate from the lighting intercom. A complete compliment of microphones, preferably those on the accompanying microphone chart. Power distribution, to include at least 6 quad boxes, for stage power, each on own 20 amp breaker. 5 round base straight stands for vocalists and boom stands for rest of stage. Snakes and cabling for all of the above, including adequate spares of all types. 13 The Oak Ridge Boys, Inc® Revised May 9, 2007