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Home My WebLink About08-43 r Resolution No. 08-43 RESOLUTION APPROVING CHANGE ORDER NO. 2 IN THE CONTRACT WITH TURNKEY NETWORK SOLUTIONS, INC. FOR INSTALLATION OF FIBER OPTIC CABLE WHEREAS,the City of Elgin has heretofore entered into a contract with Turnkey Network Solutions, Inc. for installation of fiber optic cable; and WHEREAS,it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 2, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be and is hereby authorized and directed to execute Change Order No.2,a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: February 27, 2008 Adopted: February 27, 2008 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/ Diane Robertson Diane Robertson, City Clerk CITY OF ELGIN PROJECT RFP 07-055 CHANGE ORDER NO.2 CONTRACT: Turn-Key Network Solutions, Inc. fiber optic cable installation SCOPE: This change order affects a contract entered into between the City of Elgin and Turn-Key Network Solutions, Inc., dated June 13,2007. This Change Order No. 2 will provide additional labor and materials to engineer an alternative route from Airlite Water Treatment Plant to Hawthorn Hill Nature Center and Fire Station 7. A net increase of 1950 linear feet. REASON FOR CHANGE: This Change Order No. 2 is in the best interests of the City of Elgin and is authorized by law. The necessity for the changes was unforeseen at the time of the original agreement, and the changes contemplated hereby are germane to the original agreement. SUMMARY OF CHANGES IN CONTRACT AMOUNT: The original contract will be amended as to scope and costs as provided below: The original contract amount with Turn-Key Network Solutions, Inc. is for the amount of $513,505. Change Order No. 1, dated October 10, 2007 increased the contract amount to $553,805. By reason of this Change Order No. 2, the contract for the installation of fiber optic cable will be increased by$31,335,which represents an increase of approximately 6.1%over the original contract amount. The new contract amount, inclusive of Change Order No. 2, is $585,140. The increased cost amount attributable to the net addition of 1,950 linear feet of directional bore fiber installation. An alternative route for crossing US Route 20 is required by the Illinois Department of Transportation. OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same. Agreed to this 7day of February,2008. TURN-KEY NETWORK SOLUTIONS,INC. CITY OF ELGIN(Owner) (Contractor) By: By: Olufe '•Folarin Title: I C s Title: City Date: 47/2 Dog Item Unit Rate Engineering ft. $ 0.75 Place inner duct ft. $ 1.25 Place fiber ft. $ 0.75 Directional Bore - City ft. $ 9.00 Directional Bore - Rural ft. $ 7.00 Place Hand Hole ea. $500.00 Fusion Splice ea. $ 50.00 Revised 12-17-2007 Original Section 1 Section 1 Difference Change in SOW Materials $ 24,491.48 Materials $ 24,491.48 $ - Equipment $ 15,561.70 Equipment $ 15,561.70 $ - Labor $ 62,246.82 Labor $ 62,246.82 $ - Total Project Section 1 $ 102,300.00 Total Project Section 1 $ 102,300.00 $ - No Change Section 2 Section 2 Materials $ 10,070.49 Materials $ 12,187.45 $ (2,116.96) Add 2100' of Equipment $ 8,057.59 Equipment $ 10,173.51 $ (2,115.92) Engineering, Labor $ 32,230.36 Labor $ 40,694.04 $ (8,463.68) Deduct 1400' Total Project Section 2 $ 50,358.44 Total Project Section 2 $ 63,055.00 $ (12,696.56) Directional Drill Section 3 Section 3 Materials $ 60,288.28 Materials $ 54,965.61 $ 5,322.67 Add 9000' of Equipment $ 44,173.80 Equipment $ 35,776.88 $ 8,396.92 Engieering, Add Labor $ 176,695.20 Labor $ 143,107.52 $ 33,587.68 3650' Directional Total Project Section 3 $ 281,157.28 Total Project Section 3 $ 233,850.00 $ 47,307.28 Drill Section 4 Section 4 Materials $ 21 ,711.31 Materials $ 22,135.10 $ (423.79) Deduct 300' of Equipment $ 17,862.53 Equipment $ 18,432.98 $ (570.45) Engineering, Labor $ 71 ,450.12 Labor $ 73,731.92 $ (2,281.80) Deduct 300' Total Project Section 4 $ 111,023.96 Total Project Section 4 $ 114,300.00 $ (3,276.04) Directional Drill Total Route Change Order $ 31,334.68 E February 8, 2008 GEr� i glE4if TO: Mayor and Members of the City Council N �rl I11 FROM: Olufemi Folarin, City Manager FINANCIALLY STABLE CITY GOVERNMENT Jeffery D. Massey, MIS Director AND O EFFKIENTSERES" LW UTV INFRA EFFICIENT SUBJECT: Change Order No. 2 to Turnkey Network Solutions Agreement for Installation of Fiber Optic Cable PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider Change Order No. 2 to Turnkey Network Solutions Agreement for Installation of Fiber Optic Cable. RECOMMENDATION It is recommended that the City Council approve Change Order No. 2 to the agreement with Turnkey Network Solutions for fiber optic cable installation in the amount of$31,335. BACKGROUND In June 2007, the City Council approved an agreement with Turnkey Network Solutions for the installation of more than 10 miles of new fiber optic cable. Fiber optic cable is being installed from Riverside Water Treatment Plant to Airlite Water Plant in conduit that was installed as part of the 2005 water main project. New conduit is being installed by directional boring from the Airlite Water Plant to Hawthorn Hill Nature Center, to Fire Station 7, to the Bowes Road water pump station, finally to Bowes Creek Country Club. This change order is to engineer an alternate route for crossing US Route 20. The original route, chosen because it was the shortest, most economical route to install the fiber, following existing underground gas, electric and telco utilities, was to go west from Hawthorn Hill, across Randall Road, parallel to US Route 20 on the north side, to Weld Road, then cross US Route 20 to Longcommon Parkway. A utility permit is required by the Illinois Department of Transportation to work in the highway right-of- way. The City's contractor on this project, Turnkey Network Solutions, created drawings of the route (see attached) and prepared an application requesting a permit to install underground fiber optic cable for IDOT. The permit request was denied. The reason stated by IDOT for the denial is that the free-way portion of US 20 (from Weld Road east) is an access controlled right-of-way and the longitudinal installation of new facilities within the access controlled right of way is prohibited. This prohibition was unknown and unexpected. IDOT is requiring a perpendicular crossing of US RT 20 with the east-west portion of the route out of the highway right-of-way. Change Order No. 2 to Turnkey Agreement for Installation of Fiber Optic Cable February 8, 2008 Page 2 The alternative route being considered is to go from the Airlite Water Plant south on Hawthorn Street, cross US RT 20 at Hawthorn Street, to the south side of Weld Road south of US RT 20 (out of the highway right-of-way), then turn west to Longcommon Parkway. The new route adds a net increase of 1,950 linear feet to the installation of conduit and fiber. The additional cost is $31,335 or $16.07 per linear foot. This includes all labor, material and equipment to complete the installation of conduit and fiber. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None FINANCIAL IMPACT Sufficient funds are located in the Riverboat Fund, account number 275-0000-791.92-47, "Communications Equipment, project 219511, MIS Strategic Plan Initiatives, ($2,407,470 budgeted and $550,075 available) to enter into change order no. 2 with Turn-Key Network Solutions in the amount of$31,335. LEGAL IMPACT None ALTERNATIVES 1. The City Council may choose to approve Change Order 2 to the Agreement with Turnkey Network Solutions. 2. The City Council may choose not to approve Change Order 2 to the Agreement with Turnkey Network Solutions. Respectfully submitted for Council consideration. JM Attachment