HomeMy WebLinkAbout08-269 Resolution No. 08-269
RESOLUTION
AUTHORIZING EXECUTION OF A GRANT AGREEMENT
WITH THE OFFICE OF THE ATTORNEY GENERAL OF THE STATE OF ILLINOIS
FOR TWO PART-TIME DOMESTIC VIOLENCE CASE WORKERS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,that
Olufemi Folarin, City Manager, be and is hereby authorized and directed to execute a grant
agreement in the amount of$10,000 on behalf of the City of Elgin with the Attorney General of the
State of Illinois for two part-time domestic violence case managers, a copy of which is attached
hereto and made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: November 5, 2008
Adopted: November 5, 2008
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
OFFICE OF THE ATTORNEY GENERAL
STATE OF ILLINOIS
Lisa Madigan
AI"I'ORNF Y GENERAL,
GRANT AGREEMENT
O9=e , O4( O
This agreement, made this 23 day of Pece...(oe_A- , 2008, by and
between the State of Illinois represented by the Attorney General of the State of Illinois,
hereinafter referred to as Administrator and City of Elgin Police Department, an Illinois not-
for-profit corporation governmental entit [circle one] hereinafter referred to as Grantee,
witnesseth:
WHEREAS, sections 6 and 7 of the Violent Crime Victims Assistance Act (725
ILCS 240/6, 7) authorize the Administrator to designate as victim and witness assistance
centers, any public or private nonprofit agencies, and to award grants to such agencies for
the establishment and operation of such centers pursuant to the Violent Crime Victims
Assistance Act (725 ILCS 240/1 et seq.); and
WHEREAS, the Administrator has promulgated rules to implement the
provisions of the Violent Crime Victims Assistance Act including procedures for the
designation and funding of victim and witness assistance centers; and
WHEREAS, Grantee has submitted to the Administrator a grant proposal dated
February 8 , 2008, together with plans and specifications for the development and operation
of a victim and witness assistance center in the county(ies) of Kane and Cook, State of
Illinois; and
WHEREAS, the grant proposal is acceptable to the Administrator and appears
to comport with the standards, procedures, and objectives of the Violent Crime Victims
Assistance Act and the rules implementing said Act; and
WHEREAS, the Administrator desires that Grantee perform services as
hereinafter set forth in accordance with the terms and conditions hereinafter provided;
NOW, THEREFORE, pursuant to and for the purpose of carrying out the
provisions of the Violent Crime Victims Assistance Act, and in consideration of Grantee's
representations contained in its grant proposal dated February 8, 2008, and of the benefits to
accrue to the People of the State of Illinois from the accomplishment of the project detailed in
said grant proposal:the parties hereto mutually promise and agree as follows:
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500 South Second Street,Springfield,Illinois 62706 • (217)782-1090 • TTY:(877)844-5461 • Fax:(217)782-7046
100 West Randolph Street,Chicago,Illinois 60601 • (312)814-3000 • TTY:(800)964-3013 • Fax:(312)814-3806
1001 East Main,Carbondale,Illinois 62901 • (618)529-6400 • TTY:(877)675-9339 • Fax:(618)529-6416 ®w
1. TERM. The term of this Agreement is for a period of twelve (12)
months, commencing July 1 , 2008, and ending June 30 , 2009, unless sooner terminated as
herein provided.
2. PROVISION OF SERVICES AND GRANT ADMINISTRATION. Grantee
agrees as follows:
(a) Grantee shall operate a program in accordance with "Program
Description B" and "Clients Served C" of the application submitted to the
Administrator;
(b) Grantee shall use $5,000.00 of grant funds to supplement the salary of
one part-time Domestic Violence Case Manager who will devote a
minimum of 4 hours a week to providing 100% direct service and
$5,000.00 to supplement the salary of another part-time Domestic
Violence Case Manager who will devote a minimum of 4 hours a week to
providing 100% direct service.
(c) Grantee shall provide the following services: counseling,
information/referrals, court advocacy and shall network with community
groups, social service agencies and law enforcement organizations that
provide additional services for crime victims;
(d) Grantee shall have funded staff complete one Administrator-sponsored
training during the term of the grant as follows:
(i) Grantee shall have funded staff complete the basic 40-hour Illinois
Victim Assistance Academy if the funded staff has not completed a
basic Academy and the basic Academy is offered during the term of
the grant;
(ii) If funded staff has completed the basic Academy but has not
attended the Advanced Illinois Victim Assistance Academy, grantee
shall have funded staff apply to attend the Advanced Academy if it is
offered during the term of the grant;
(iii) If funded staff has completed the basic 40-hour Illinois Victim
Assistance Academy and does not attend the Advanced Illinois Victim
Assistance Academy during the term of the grant, grantee shall have
funded staff complete any other Administrator-sponsored training
during the term of the grant when available.
(e) Grantee shall maintain an accounting system acceptable to the Administrator
for the implementation and maintenance of the services to be provided under
this Agreement;
(f) Grantee shall submit to the Administrator financial and activity reports each
quarter covering the previous three (3) month period. Such reports shall be on
forms specified by the Administrator. All reporting forms must be received by
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the Administrator no later than fifteen (15) days following the end of the
reporting period. Such reports shall detail clients served, services provided,
expenditures, and revisions, if any, of timetables and activities to reflect the
current program status and future activity. Failure to comply within said 15
day period may result in the delay of award installments or termination of this
Agreement. In addition to such reports, Grantee agrees to render to the
Administrator, upon the demand of the Administrator, a complete and
satisfactory accounting of any and all monies granted to Grantee pursuant to
this Agreement;
(g) Grantee shall provide information regarding the Illinois Crime Victims
Compensation program to all clients who have been victims of violent crime.
To that end, Grantee shall maintain a supply of current materials, including, but
not limited to, Crime Victims Compensation applications and Instruction
Sheets, Crime Victims Compensation brochures and Crime Victims
Compensation FAQ sheets. Grantee shall attend Administrator-sponsored
trainings regarding the Crime Victims Compensation program as requested by
the Administrator. Grantee shall submit to the Administrator data
substantiating Grantee's compliance with this subsection on Grantee's
quarterly activity reports;
(h) Grantee shall permit agents of the Administrator to inspect the financial records
of Grantee as they relate to this Agreement;
(i) Grantee shall permit agents of the Administrator to enter the premises of
Grantee to observe the operation of Grantee's program. The Administrator
shall give Grantee reasonable notice of intent to enter for purposes of
observing, and such observation shall not unreasonably interfere with the
conduct of Grantee in the providing of its services;
(j) Grantees other than State universities shall indemnify and hold the
Administrator and the State of Illinois harmless from all claims, suits,
judgments, and damages arising from the conduct of Grantee, its agents, and
its volunteers in the performance of this Agreement and in the providing of
services as described in this Agreement; and
(k) Grantee shall comply with all laws, statutes, ordinances, rules, and regulations
of all federal, State, county, and municipal authorities now in force, or which
may hereafter be in force, pertaining to the performance of this Agreement.
3. GRANT AWARD. Administrator agrees to contribute and provide financial
support from the Violent Crime Victims Assistance Fund to Grantee in the amount of
$10,000.00. Grantee agrees to use such funds solely for the provision of services as
specified in paragraph 2 of this Agreement and strictly in accordance with the project budget,
which is attached hereto, marked as "Exhibit A", and by reference incorporated herein,
unless Grantee has otherwise modified the program or provision of services, in accordance
with paragraph four (4) of this Grant Agreement. Administrator shall complete processing for
payment of 25 percent of said grant award within 45 days of the execution of this Grant
Agreement. The remaining, unpaid balance of said grant award shall be processed for
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payment in three (3) equal installments within 30 days after the end of each subsequent
calendar quarter, provided that the Grantee has complied with quarterly reporting
requirements as required under paragraph 2 of this Grant Agreement, on the condition that
sufficient funds have been collected under the Violent Crime Victims Assistance Act and that
such funds have been appropriated for the purposes of this Grant Agreement by the General
Assembly of the State of Illinois and are available to the Administrator for disbursement for
purposes of this Grant Agreement.
4. MODIFICATION OF PROGRAM. Grantee shall not change, modify, revise,
alter, amend, or delete any part of the services it has agreed to provide or change, alter, or
extend the time constraints for the provision of such services as provided herein unless it
shall have first obtained the written consent for such change, modification, revision,
alteration, amendment, deletion, or extension from the Administrator. Furthermore, unless
Grantee obtains the prior written consent of the Administrator, Grantee shall not do or cause
to be done any of the following:
(a) Incur any expense or financial obligation from the grant award except as
authorized by and provided in paragraph 2 and the project budget, which is
attached hereto, marked as "Exhibit A," and by reference incorporated herein;
(b) Incur expenses or financial obligations from such grant award in any line item
category of such project budget in excess of the amount provided in such line
item category; or
(c) Transfer any money from one line item category of such project budget to
another line item category of such project budget except that a total amount of
less than $1,000 may be transferred within the budget without prior consent if
done in accordance with the requirements and restrictions of the applicable
Quarterly Report Instructions.
5. PRINTED MATERIAL. Unless otherwise agreed to by both parties of this
Agreement, all printed materials paid for, in whole or in part, with funds provided pursuant to
this Grant Agreement shall specify within such printed materials the following disclaimer;
"Funding for this material provided through the Illinois Violent Crime Victims Assistance
Program, administered by Illinois Attorney General. The views and statements expressed
herein do not necessarily reflect the views and opinions of the Attorney General or the Illinois
Violent Crime Victims Assistance Program."
6. USE AND POSSESSION OF EQUIPMENT. Any and all capital equipment
purchased with grant funds awarded under this Grant Agreement or any amendment,
modification, or supplement thereto, shall be used exclusively by Grantee to perform the
services agreed upon in this Grant Agreement or any amendment, modification, or
supplement thereto. If, at any time during the term of this Grant Agreement, Grantee ceases
to use such capital equipment to perform the services agreed upon in this Grant Agreement
or any amendment, modification, or supplement thereto, Grantee shall immediately deliver
and turn over to the Administrator such item or items of capital equipment in the same
operating order, repair, condition, and appearance as of the date of purchase, excepting only
for reasonable wear and tear and depreciation resulting from the authorized use thereof, and
in conjunction therewith. Grantee shall execute and deliver any and all documents
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necessary to convey marketable title, custody, and possession of such capital equipment to
the State of Illinois. After the expiration or earlier termination of this Grant Agreement, if at
any time during the useful life of any such capital equipment Grantee ceases to use such
capital equipment for a purpose consistent with the purposes of the Violent Crime Victims
Assistance Act, as amended, Grantee shall immediately deliver and turn over to the
Administrator such item or items of capital equipment, and, in conjunction therewith, Grantee
shall execute and deliver any and all documents necessary to convey marketable title,
custody, and possession of such capital equipment to the State of Illinois. This section shall
survive the expiration or earlier termination of this Grant Agreement or any amendments,
modification, or supplement thereto.
As used in this section, capital equipment means items of personal property used for
the conduct of Grantee's business or used to enable Grantee to perform the services agreed
upon in this Grant Agreement, including, but not necessarily limited to, office furniture,
typewriters, copy machines, computers, appliances, printing machines, and motor vehicles.
7. ASSIGNMENT. Grantee shall make no assignment of this Agreement or of
any right accruing under this Agreement or of any monies granted to Grantee pursuant to
this Agreement without the written consent of the Administrator.
8. TERMINATION OF AGREEMENT. This Agreement may be terminated and
canceled by the Administrator, by giving written notice to Grantee thirty (30) days in advance
of such termination and cancellation, delivered by certified mail, return receipt requested, to
Grantee as hereinafter provided. In addition, this Agreement shall terminate without notice in
case of bankruptcy or insolvency, or dissolution, whether voluntary or involuntary, by
Grantee. Furthermore, in the event that the term of this Agreement or any renewal hereof
extends into more than one fiscal year of the State of Illinois, it is understood and agreed by
the parties hereto that the payment of the grant monies and all other terms and conditions of
this Agreement are conditioned upon and subject to termination and cancellation by the
Administrator in any year for which the General Assembly fails to make an appropriation to
fund Violent Crime Victims Assistance grants. In the event that this Agreement is terminated
prior to the expiration date, Grantee shall promptly return to Administrator all unexpended or
lapsed funds, as provided in the rules promulgated by the Administrator for the
implementation of the Violent Crime Victims Assistance Act, or, in the event such rules do
not govern the return of such funds, as instructed in writing by the Administrator.
9. EXPENDITURE OF GRANT FUNDS. All grant funds awarded hereunder shall
be expended within the term of this Grant Agreement unless the parties hereto have agreed
in writing to do otherwise. In any event, no grant funds awarded hereunder may be made
available for expenditure by Grantee for a period longer than two (2) years from the date of
this Grant Agreement unless such funds are to be used for reimbursement of costs
previously incurred by Grantee. Any grant funds not expended or legally obligated by the
end of the term of this Grant Agreement or during the time limitations for the expenditure of
grant funds as otherwise set forth herein must be returned to the Administrator within forty-
five (45) days after the end of the term of this Grant Agreement or the expiration of the time
limitations for the expenditure of grant funds as otherwise set forth herein, whichever applies.
This Grant Agreement is subject to the Illinois Grant Funds Recovery Act (30 ILCS 705/1 et
seq.), as now or hereafter amended; and all the terms, conditions, and provisions of the
Illinois Grant Funds Recovery Act apply to this Grant Agreement and are made a part of this
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Grant Agreement the same as though they were expressly incorporated and included herein.
10. SEVERABILITY. This Agreement and all provisions hereof are intended to be
whole and entire, and no provision or any part hereof is intended to be severable. This
Agreement contains all the terms and conditions agreed upon by the parties hereto, and no
other Agreements, oral or otherwise, regarding the subject matter of the Agreement, shall be
deemed to exist or bind any party hereto.
11. PERSONNEL. Grantee shall appoint, assign, and commit the following named
person or persons to perform the services to be provided by Grantee:
Lark Syriss (Domestic Violence Case Manager) & Diane Haber (Domestic Violence
Case Manager).
If for any reason Grantee finds it necessary or desirable to substitute, add, or subtract
personnel to perform its services under this Agreement, Grantee shall submit a written notice
to Administrator within ten (10) days of the personnel substitution, addition, or subtraction.
Such notice must include the name or names of any substituted or additional personnel,
together with such person's resume and the reason for such personnel substitution, addition,
or subtraction. Any substitutions or additional personnel must meet the qualifications of the
written job description on file with the current application.
12. CHARITABLE ORGANIZATION STATUS. Grantee certifies that it is / s notes)
[circle one] a charitable organization subject to Illinois' Charitable Trust Act (760 ILCS 55t
seq.) and the Solicitation For Charity Act (225 ILCS 460/0.01 et seq.), and, if subject to either
of these Acts, that all appropriate registration materials and annual reports have been filed
with the Attorney General's Charitable Trust Bureau.
13. CONFLICT OF INTEREST. Grantee agrees to comply with the provisions of
the Illinois Procurement Code prohibiting conflicts of interest (30 ILCS 500/50-13) and the
Attorney General's rules relating to ethics (44 III. Adm. Code §§1300.5013 through
1300.5035); and all the terms, conditions, and provisions of those sections apply to this
Agreement and are made a part of this Agreement the same as though they were
incorporated and included herein.
14. DISCRIMINATION.
(a) The provisions of Public Works Employment Discrimination Act (775 ILCS
10/0.01 et seq.) are applicable to this contract.
(b) Grantee hereby agrees to:
1) Refrain from unlawful discrimination and discrimination based on
citizenship status in employment and undertake affirmative action to
assure equality of employment opportunity and eliminate the effects of
past discrimination;
2) Comply with the procedures and requirements of the regulations of the
Department of Human Rights concerning equal employment
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opportunities and affirmative action; and
3) Provide such information, with respect to its employees and applicants
for employment, and assistance as the Department of Human Rights
may reasonably request. (775 ILCS 5/2-105.)
(c) The Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12101 et seq.) and
the regulations promulgated thereunder (28 C.F.R. Sec. 35.130), hereinafter
collectively referred to as the "ADA," prohibit discrimination against persons
with disabilities by the State, whether directly or through contractual
arrangements, in the provision of any aid, benefit, or service. As a condition to
this Grant Agreement, Grantee certifies that services, programs, activities
provided under this Grant Agreement are and will continue to be in compliance
with the ADA.
15. SEXUAL HARASSMENT POLICIES. Grantee agrees to establish and
maintain written sexual harassment policies that shall include, at a minimum, the following
information: (i) the illegality of sexual harassment; (ii) the definition of sexual harassment
under State law; (iii) a description of sexual harassment, utilizing examples; (iv) the vendor's
internal complaint process including penalties; (v) the legal recourse, investigative and
complaint process available through the Department of Human Rights and the Human Rights
Commission; (vi) directions on how to contact the Department of Human Rights and the
Human Rights Commission; and (vii) protection against retaliation as provided by section 6-
101 of the Illinois Human Rights Act. (775 ILCS 5/2-105 B(5)(a).)
16. IMMIGRATION REFORM AND CONTROL ACT OF 1986. Grantee hereby
certifies that, to the extent applicable to this Agreement, Grantee has complied with the
provisions and requirements of the Immigration Reform and Control Act of 1986 (Public
Law 99-603, effective November 6, 1986), and that Grantee is not an unauthorized alien as
defined in section 274A(h)(3) of the Immigration and Nationality Act.
17. BRIBERY. Grantee hereby certifies that neither it nor any of its authorized
agents has been convicted of bribery or attempting to bribe an officer or employee of any
federal, State, or local governmental entity in that officer's or employee's official capacity or
has made an admission of guilt of such conduct which is a matter of record.
18. FELONY CONVICTION. Grantee certifies that it is not barred from being
awarded a contract or subcontract with the State of Illinois or a State agency under Section
50-10 of the Illinois Procurement Code (30 ILCS 500/50-10). Section 50-10 of the
Procurement Code prohibits a person or business entity convicted of a felony from doing
business with the State of Illinois or any State agency from the date of conviction until five (5)
years after the completion of the sentence for such felony, unless the person(s) held
responsible by a prosecutorial office for the facts upon which the conviction was based has
no involvement with the business.
19. SARBANES-OXLEY ACT. Grantee certifies that it is not barred from being
awarded a contract with the State of Illinois or a State agency under Section 50-10.5 of the
Illinois Procurement Code (30 ILCS 500/50-10.5). Section 50-10.5 of the Procurement Code
prohibits a business from bidding on or entering into a contract with the State if the business
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or any officer, director, partner, or other managerial agent of the business has been
convicted of a felony under the Sarbanes-Oxley Act of 2002 (15 U.S.C. §7201 et seq.) or a
Class 3 or Class 2 felony under the Illinois Securities Law of 1953 (815 ILCS 5/1 et seq.) for
a period of five (5) years prior to the date of the bid or contract. Grantee acknowledges that
the Administrator shall declare this contract void if this certification is false.
20. DEBT DELINQUENCY. Grantee certifies that neither it nor any of its affiliates is
prohibited from entering into a contract with a State agency by section 50-11 of the
Procurement Code (30 ILCS 500/50-11), and acknowledges that the Administrator may
declare this contract void if this certification is false. Section 50-11 of the Procurement Code
bars any person, or any affiliate of that person, who is delinquent in the payment of debt to
the State from contracting with a State agency, unless that person, or any affiliate of that
person, has entered into a deferred payment plan to pay off the debt.
21. USE TAX. Grantee certifies that neither it nor any of its affiliates is prohibited
from entering into a contract with a State agency by Section 50-12 of the Illinois Procurement
Code (30 ILCS 500/50-12). Section 50-12 of the Procurement Code bars a person, or any
affiliate of that person, from entering into a contract with a State agency if the person, or any
affiliate of that person, has failed to collect and remit Illinois Use Tax on all sales of tangible
personal property into the State of Illinois in accordance with the provisions of Illinois' Use
Tax Act (35 ILCS 105/1 et seq.). Grantee acknowledges that the Administrator may declare
this contract void if this certification is false.
22. ENVIRONMENTAL PROTECTION ACT. Grantee certifies that it is not barred
from being awarded a contract with the Attorney General or the State of Illinois under Section
50-14 of the Illinois Procurement Code (30 ILCS 500/50-14). Section 50-14 of the
Procurement Code bars the State from awarding a contract to any person or business found
by a court or by the Pollution Control Board to have committed a willful or knowing violation
of the Environmental Protection Act. A State agency is barred from awarding a contract to a
person or business found to have been in violation for a period of five (5) years from the date
of the order containing the finding of violation, unless the person or business can show that
no person involved in the violation continues to have any involvement with the business or
there is no practicable alternative available to the State. Grantee acknowledges that the
Office of the Attorney General may declare this contract void if this certification is false.
23. FORCED LABOR. Grantee certifies, in accordance with Section 10 of the
State Prohibition of Goods from Forced Labor Act (30 ILCS 583/10), that none of the
equipment, materials or supplies furnished pursuant to the provisions of this contract
constitute imported, foreign-made goods which were produced in whole or in part by forced
labor, convict labor or indentured labor. Grantee acknowledges that providing a false
certification under this Section of the contract may result in: (1) this contract being voided at
the Administrator's option; (2) the Grantee being assessed a penalty of $1,000 or an amount
equal to 20% of the value of the equipment, materials or supplies produced by forced labor,
convict labor or indentured labor; and/or (3) the Grantee being suspended from bidding on
any State contract for up to 360 days.
24. CHILD LABOR CERTIFICATION. Grantee certifies, in accordance with
Section 10 of the State Prohibition of Goods from Child Labor Act (Public Act 94-264,
effective July 19, 2005), that none of the equipment, materials or supplies furnished pursuant
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to the provisions of this contract constitute imported, foreign-made goods which were
produced in whole or in part by the labor of a child under the age of 12. Grantee
acknowledges that providing a false certification under this Section of the contract may result
in: (1) this contract being voided at the Attorney General's option; (2) the Grantee being
assessed a penalty of$1,000 or an amount equal to 20% of the value of the equipment,
materials or supplies produced by child labor; and/or (3) the Grantee being suspended from
bidding on any State contract for up to 360 days.
25. EDUCATIONAL LOANS. To the extent that the Educational Loan Default Act
(5 ILCS 385/1 et seq.) applies hereto, Grantee certifies that it is not in default on an
educational loan.
26. BID RIGGING AND BID ROTATING. Grantee certifies that it has not been
barred from bidding on this contract as a result of a violation of Section 33E-3 or 33E-4 of the
Criminal Code of 1961 (720 ILCS 5/33E-3, 33E-4).
27. DUES TO CLUBS WHICH DISCRIMINATE. Grantee certifies that it is not
prohibited from selling goods or services to the State of Illinois or from receiving any award
or grant from the State of Illinois because it pays dues or fees on behalf of its employees or
agents or subsidizes or otherwise reimburses them for payment of their dues or fees to any
club which unlawfully discriminates.
28. INTERNATIONAL ANTI-BOYCOTT. Grantee certifies and agrees that neither it
nor any substantially-owned affiliated company is participating or shall participate in an
international boycott in violation of the provisions of the United States Export Administration
Act of 1979 or the regulations of the United States Department of Commerce promulgated
under that Act.
29. DRUG FREE WORKPLACE CERTIFICATION. This Grant Agreement may be
subject to the Drug Free Workplace Act (30 ILCS 580/1 et seq.). If it meets the definition of
"grantee" under section 2 of the aforementioned Act (30 ILCS 580/2), Grantee certifies and
agrees that it will provide a drug free workplace as provided under section 3 of the Drug Free
Workplace Act by:
(a) Publishing a statement:
1) Notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance, including
cannabis, is prohibited in Grantee's or contractor's workplace;
2) Specifying the actions that will be taken against employees for violations
of such prohibition; and
3) Notifying the employee that, as a condition of employment on such
contract or grant, the employee will:
A) Abide by the terms of the statement; and
B) Notify the employer of any criminal drug statute conviction for a
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violation occurring in the workplace no later than five (5) days
after such conviction.
(b) Establishing a drug free awareness program to inform employees about:
1) The dangers of drug abuse in the workplace;
2) Grantee's or contractor's policy of maintaining a drug free workplace;
3) Any available drug counseling, rehabilitation, and employee assistance
programs; and
4) The penalties that may be imposed upon an employee for drug
violations.
Providingo of the statement required bysubsection (a) to each employee
ac
(c) copy q
engaged in the performance of the contract or grant and to post the statement
in a prominent place in the workplace.
(d) Notifying the contracting or granting agency within ten (10) days aft r recei
ving
9
notice under part (B) of paragraph (3) of subsection (a) above from an
employee or otherwise receiving actual notice of such conviction.
(e) Imposing a sanction on, or requiring the satisfactoryparticipation in a drug
p 9 q 9p p
abuse assistance or rehabilitation program by, any employee who is so
convicted, as required by section 5 of the Drug Free Workplace Act.
(f) Assisting employees in selecting a course of action in the event drug
counseling, treatment, and rehabilitation is required and indicating that a
trained referral team is in place.
(g) Making a good faith effort to continue to maintain a drug free workplace
through implementation of the Drug Free Workplace Act.
30. TAXPAYER IDENTIFICATION NUMBER CERTIFICATION.
Grantee certifies under penalty of perjury that its Federal Taxpayer Identification
Number is 36-600580 and further certifies that it is doing business as (please check one):
Z
Individual / Governmental
Sole Proprietorship Nonresident alien
Partnership/Legal Corporation Estate or trust
Tax-exempt Pharmacy (Non-Corp.)
Corporation providing or billing Pharmacy/Funeral Home/Cemetery
(Corp.)
medical and/or health care services Limited Liability Company (select
applicable tax
Corporation NOT providing or billing classification.)
medical and/or health care services ❑ D = disregarded entity
Other: ❑ C = corporation
❑ P = partnership
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•
31. NOTICES. All notices required to be served shall be served by certified mail,
return receipt requested, duly addressed and postage prepaid. Notices shall be sent to the
parties at the addresses given below, unless otherwise instructed:
ADMINISTRATOR:
Attorney General of the State of Illinois
Violent Crime Victims Assistance Act Program
100 West Randolph Street, 13th Floor
Chicago, Illinois 60601
GRANTEE:
City of Elgin Police Department
150 Dexter Court
Elgin, Illinois 60120
In all correspondence between the parties hereto with respect to this Grant
Agreement, the grant number shall be clearly identified and referred to. The grant number of
this Grant Agreement is 09-0460.
32. MAINTENANCE OF RECORDS. Grantee shall maintain, for a minimum of
three (3) years after the completion of the contract, adequate books, records, and supporting
documents to verify the amounts, recipients, and uses of all disbursements of funds passing
in conjunction with the contract; the contract and all books, records, and supporting
documents related to the contract shall be available for review and audit by the Auditor
General or such other auditor as the Administrator or the Auditor General may deem
appropriate; and Grantee agrees to cooperate fully with any audit conducted hereunder and
to provide full access to all relevant materials. Failure to maintain the books, records, and
supporting documents required by this section shall establish a presumption in favor of the
Administrator for the recovery of any funds paid under the Grant Agreement for which
adequate books, records, and supporting documentation are not available to support their
purported disbursement.
33. INDEPENDENT CONTRACTOR. Nothing in this Agreement shall be
considered to create the relationship of employer and employee or principal and agent
between the parties hereto. In the performance of this Agreement, Grantee shall act as and
shall be deemed at all times to be an independent contractor.
34. MODIFICATION OF AGREEMENT. No alteration, amendment, modification,
variation, addition, or deletion of any provision of this Agreement shall be effective unless it
is in writing and signed by the parties hereto.
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1
IN WITNESS WHEREOF the parties hereto have hereunto set their hands on the day and
year first above written.
ADMINISTRATOR: GRANTEE:
The State of Illinois represented by the City of Elgin Police Department
Attorney General of the State of Illinois
BY:
Lisa M diga
tar tn
ame of Signatory
BY: C
Ann M. piI a e TITLE: x C. ;-}-) A/1GL vl cit r
TITLE: Chief of Staff
DATE:A //- S - °'
DATE: ( Z/Z, C FEDERAL EMPLOYER I.D. #36-600586'
` 2
gj
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EXHIBIT A
VIOLENT CRIME VICTIMS ASSISTANCE ACT PROGRAM
PROJECT BUDGET
PERSONNEL:
SALARIES $10,000.00
BENEFITS
CONTRACTUAL EMPLOYMENT
PROFESSIONAL INSURANCE
OTHER
TOTAL PERSONNEL $10,000.00
OPERATING EXPENSES:
CONTRACTUAL SERVICES
SUPPLIES
PRINTING
OTHER
TOTAL OPERATING EXPENSES $0.00
TRAVEL:
TRAVEL
TRAINING - ATTENDANCE
TRAINING - HOSTING
TOTAL TRAVEL EXPENSES $0.00
TOTAL OPERATING EXPENSES $10,000.00
- 13 -
T �
OFFICE OF THE ATTORNEY GENERAL
STATE OF ILLINOIS
Lisa Madigan
ATTORNEY GENERAL
Dear FY09 VCVA Grantee:
Thank you for the prompt return of your FY2009 grant agreement. Enclosed please find
an original signed contract for your records.
Please remember that any changes in your funded program's provision of services or
budget must be reported to and approved by your grant monitor. Any approved changes should
be accurately reflected in subsequent quarterly reports submitted to the Office of the Attorney
General.
As in the past, the Quarterly Reporting form and instructions will be posted on the
Attorney General's website at www.illinoisattorneygeneral.gov
We look forward to working with you in the upcoming grant year to provide high quality,
consistent services to victims of violent crime. Should you have any questions,please feel free to
contact me or your Grant Monitor.
Sincerely,
Elizabeth Scholz
Director, VCVA&AVN
Elizabeth Scholz
Attorney General's Office
628 Maine Street
Quincy, IL 62301
217.223-2221
escholz@atg.state.il.us
500 South Second Street,Springfield,Illinois 62706 • (217)782-1090 • TTY:(877)844-5461 • Fax:(217)782-7046
100 West Randolph Street,Chicago,Illinois 60601 • (312)814-3000 • TTY:(800)964-3013 • Fax:(312)814-3806
1001 East Main,Carbondale,Illinois 62901 • (618)529-6400 • TTY:(877)675-9339 • Fax:(618)529-6416 •®-
II
October 16, 2008
1 I.
TO: Mayor and Members of the City Council
FROM: Olufemi Folarin, City Manager .�(-community
Cecil Smith, Deputy Chief of Police
SUBJECT: Acceptance of Grant from Illinois Criminal Justice Information Authority for Two
Part-Time Domestic Violence Case Workers
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider acceptance of a grant from the Illinois Criminal Justice Information
Authority(ICJIA) for the continuation of two part-time Domestic Violence Case Managers.
RECOMMENDATION
It is recommended that the City Council accept the ICJIA grant award for two part-time
Domestic Violence Case Managers in the amount of$28,912.
BACKGROUND
In late 2001, the City authorized the formation of two part-time Violence Case Worker positions
using grant funds. These positions have been funded by ICJIA since 2003. The previous
agreement numbers are as follows: 204046, 204546, 206046 and 208046. The City has been
offered a grant for $28,912 to continue this program by the Illinois Criminal Justice Information
Authority. These funds would be combined with a grant in the amount of $10,000 from the
Illinois Attorney General's Office.
The ICJIA has offered funding starting September 1, 2008, through August 31, 2009 for these
positions in the amount of$28,912, with a match of$7,228 from the City. The Office of the
Illinois Attorney General provided a grant of$10,000 for salaries of Domestic Case Managers
running from July 1 to June 30. The City is currently operating under the Attorney General's
July 1, 2008 to June 30, 2009 grant. The $31,268 cost of benefits/salary is short of full funding.
The City Council has, in the past years, authorized partial funding for these positions. It should
be noted that in this funding period, the grant cycle was changed from 12 months to six months
for the ICJIA grant with an additional continuation funding application being required in
September 2008.
The two grants will be combined, $28,912 from the ICJIA and $10,000 from the Attorney
General, for a total funding of $38,912 of an estimated required amount of $70,180 through
Acceptance of Grant from ICJIA for Two Part-Time Domestic Violence Case Worker
October 16, 2008
Page 2
August 2009. Should future grants or additional funding sources fail to materialize, the
department has contemplated discontinuing the program in its present form.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Community Crisis Center; Office of the Kane County States Attorney, Renz Addition Center
FINANCIAL IMPACT
The ICJIA grant totals $28,912. The annual cost for the two part time employees (salaries and
benefits) totals approximately $71,000. When both grants (Office of Attorney General =
$10,000) are combined, the City's portion to fund the initiative will total approximately$32,100.
Sufficient funds will need to be identified within the 2009 budget for this program to be funded.
The City will also be supplying managerial oversight of the program by the Victim Assistance
Coordinator, office space, audit fees and ancillary (non-payroll) expenses for these employees.
LEGAL IMPACT
None
ALTERNATIVES
1. The City Council may choose to accept the grant award from ICJIA to fund the Domestic
Violence Case Workers.
2. The City Council may chose to reject the grant and fund the Domestic Violence Case
Workers with local funds.
3. The City Council may chose to reject the grant and end the Domestic Violence Case
Worker Program within the police department.
Respectfully submitted for Council consideration.
RD