HomeMy WebLinkAbout08-181 Resolution No. 08-181
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
TERRACON CONSULTANTS, INC. FOR PROFESSIONAL SERVICES
AT 464 AND 520 MCBRIDE STREET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an
exception to the requirements of the procurement ordinance is necessary and in the best interest of
the city; and
BE IT FURTHER RESOLVED that Olufemi Folarin, City Manager, and Diane Robertson,
City Clerk,be and are hereby authorized and directed to execute an agreement on behalf of the City
of Elgin with Terracon Consultants, Inc. for professional service in conjunction with additional
environmental testing at 464 and 520 McBride Street,a copy of which is attached hereto and made a
part hereof by reference.
s/Robert Gilliam
Robert Gilliam, Mayor Pro Tem
Presented: August 13, 2008
Adopted: August 13, 2008
Omnibus Vote: Yeas: 5 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
AGREEMENT
XA-
AUfiuct.
THIS AGREEMENT is made and entered into this/6 day of Ilk 2008,by and between the CITY
OF ELGIN, an Illinois municipal corporation (hereinafter referred to as "CITY") and Terracon
Consultants Inc., a corporation organized and existing under the laws of the State of Delaware,
(hereinafter referred to as the "CONSULTANT").
WHEREAS,the CITY desires to engage the CONSULTANT to furnish certain professional services
in conjunction with the City's environmental assessment of the properties commonly known as 464
& 520 McBride Street, Elgin, Kane Count, Illinois 60120, (hereinafter referred to as the
"PROJECT"); and
WHEREAS,the CONSULTANT represents it has the necessary expertise and experience to furnish
such services upon the terms and conditions set forth herein below.
NOW,THEREFORE,it is hereby agreed by and between the CITY and the CONSULTANT that the
CITY does hereby retain the CONSULTANT for and in consideration of the mutual promises and
covenants contained herein, the sufficiency of which is hereby acknowledged, to act for and
represent it in the matters involved in the PROJECT as described in this Agreement, subject to the
following terms and conditions and stipulations, to-wit:
1. SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the City's Director of
Economic Development and Business Services (hereinafter referred to as the
"SUPERVISOR").
B. CONSULTANT shall provide the services for the PROJECT as outlined in the
CONSULTANT'S Scope of Services document entitled"Proposal for Environmental
Assessment Services North Grove Redevelopment Area Elgin Salvage Yard Site—
464 McBride Street, Elgin, Illinois— Terracon Proposal No. N080327", dated May
16, 2007, consisting of fourteen (14) pages and "Proposal for Environmental
Assessment Services North Grove Redevelopment Area Former Elgin Lumberyard
Site — 520 McBride Street, Elgin, Illinois — Terracon Proposal No. N080230"
consisting of fourteen (14) pages, copies of which are attached hereto and made a
part hereof as Exhibit 1. In the event of any conflict between the terms of this
Agreement and the terms contained within Exhibit 1, the terms of this Agreement
shall control.
2. SCHEDULE
The CONSULTANT shall commence with the services for the PROJECT as described herein
upon entry into and execution of the Agreement and shall complete same as expeditiously as
is reasonably practicable.
3. WORK PRODUCTS
All work products prepared by the CONSULTANT pursuant hereto including, but not
limited to, reports,surveys, designs, calculations, work drawings,plans, design documents,
probable construction costs, floor plans, elevations and sections, renderings, studies,
photographs, models and recommendations shall be the property of the CITY and shall be
delivered to the CITY upon request of the SUPERVISOR provided, however, that the
CONSULTANT may retain copies of such work products for its records. Such work
products are not intended or represented to be suitable for reuse by the CITY on any
extension to the PROJECT or on any other project, and such reuse shall be at the sole risk of
the CITY without liability or legal exposure to the CONSULTANT.
4. PAYMENTS TO THE CONSULTANT
A. For services provided by the CONSULTANT pursuant to this Agreement the
CONSULTANT shall be paid by the CITY a not to exceed fee of$122,117 in total
for all tasks combined regardless of the actual costs and expenses incurred by the
CONSULTANT.
B. The CITY shall make periodic payments to the CONSULTANT based upon actual
progress within 30 days after receipt and approval of invoice. Full payment for each
task shall not be made until the task is completed and accepted by the
SUPERVISOR.
C. Additional services and expenses by the CONSULTANT beyond the scope of work
of this agreement,if any, shall require prior written approval of the City Council by
way of written amendment to this agreement or by way of a separate written
agreement.
5. INVOICES
A. The CONSULTANT shall submit invoices in a format approved by the CITY.
B. The CONSULTANT shall maintain records showing actual time devoted and cost
incurred. The CONSULTANT shall permit the authorized representative of the
CITY to inspect and audit all data and records of the CONSULTANT for work done
under this Agreement. The CONSULTANT shall make these records available at
reasonable times during the Agreement period,and for a year after termination of this
Agreement.
6. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof,the CITY may terminate this Agreement at any
time upon fifteen(15)days prior written notice to the CONSULTANT.In the event that this
Agreement is so terminated, the CONSULTANT shall be paid for services actually
performed and reimbursable expenses actually incurred prior to termination, except that
reimbursement shall not exceed the amounts set forth under Paragraph 4 above.
7. TERM
This Agreement shall become effective as of the date the CONSULTANT are given a notice
to proceed and, unless terminated for cause or pursuant to Article 5, shall be deemed
concluded on the date the CITY determines that all of the CONSULTANT'S work under this
agreement is completed. A determination of completion shall not constitute a waiver of any
rights or claims which the CITY may have or thereafter acquire with respect to any term or
provision of the Agreement.
8. NOTICE OF CLAIM
If the CONSULTANT wishes to make a claim for additional compensation as a result of
action taken by the CITY,the CONSULTANT shall give written notice of his claim within
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15 days after occurrence of such action. No claim for additional compensation shall be valid
unless so made. Any changes in the CONSULTANT'S fee shall be valid only to the extent
that such changes are included in writing signed by the CITY and the CONSULTANT.
Regardless of the decision of the SUPERVISOR relative to a claim submitted by the
CONSULTANT, all work required under this Agreement as determined by the
SUPERVISOR shall proceed without interruption.
9. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement, such violation or breach shall
be deemed to constitute a default, and the other party has the right to seek such
administrative, contractual or legal remedies as may be suitable to the violation or breach;
and, in addition, if either party,by reason of any default, fails within fifteen (15) days after
notice thereof by the other party to comply with the conditions of the Agreement,the other
party may terminate this Agreement.
10. INDEMNIFICATION
To the fullest extent permitted by law,CONSULTANT agrees to and shall indemnify,defend
and hold harmless the CITY, its officers, employees, agents,boards and commissions from
and against any and all claims, suits, judgments, costs, attorneys fees, damages or other
relief,including but not limited to workers compensation claims,in any way resulting from
or arising out of negligent actions or omissions of the CONSULTANT in connection
herewith,including negligence or omissions of employees or agents of the CONSULTANT
arising out of the performance of this Agreement. In the event of any action against the
CITY,its officers,employees, agents,boards or commissions, covered by the foregoing duty
to indemnify,defend and hold harmless such action shall be defended by legal counsel of the
CITY'S choosing. The provisions of this paragraph shall survive any completion,expiration
and/or termination of this agreement.
11. NO PERSONAL LIABILITY
No official, SUPERVISOR, officer, agent or employee of the CITY shall be charged
personally or held contractually liable under any term or provision of this Agreement or
because of their execution, approval or attempted execution of this Agreement.
12. INSURANCE
A. Comprehensive Liability. The CONSULTANT shall provide,pay for and maintain
in effect, during the term of this Agreement, a policy of comprehensive general
liability insurance with limits of at least$1,000,000 aggregate for bodily injury and
$1,000,000 aggregate for property damage.
The CONSULTANT shall deliver to the SUPERVISOR a Certification of Insurance
naming the CITY as additional insured. The policy shall not be modified or
terminated without thirty(30) days prior written notice to the SUPERVISOR.
The Certificate of Insurance which shall include Contractual obligation assumed by
the CONSULTANT under Article 10 entitled"Indemnification" shall be provided.
This insurance shall apply as primary insurance with respect to any other insurance or
self-insurance programs afforded to the CITY. There shall be no endorsement or
modification of this insurance to make it excess over other available insurance,
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alternatively, if the insurance states that it is excess or prorated, it shall be endorsed
to be primary with respect to the CITY.
B. Comprehensive Automobile Liability. Comprehensive Automobile Liability
Insurance covering all owned,non-owned and hired motor vehicles with limits of not
less than $500,000 per occurrence for damage to property.
C. Combined Single Limit Policy. The requirements for insurance coverage for the
general liability and auto exposures may be met with a combined single limit of
$1,000,000 per occurrence subject to a $1,000,000 aggregate.
D. Professional Liability. The CONSULTANT shall carry Professional Liability
Insurance Covering claims resulting from error, omissions or negligent acts with a
combined single limit of not less than $1,000,000 per occurrence. A Certificate of
Insurance shall be submitted to the SUPERVISOR as evidence of insurance
protection. The policy shall not be modified or teiniinated without thirty(30) days
prior written notice to the SUPERVISOR.
13. NONDISCRIMINATION
In all hiring or employment made possible or resulting from this Agreement,there shall be no
discrimination against any employee or applicant for employment because of sex,age,race,
color,creed,national origin,marital status,of the presence of any sensory,mental or physical
handicap, unless based upon a bona fide occupational qualification, and this requirement
shall apply to, but not be limited to, the following: employment advertising, layoff or
teiniination,rates of pay or other forms of compensation and selection for training,including
apprenticeship.
No person shall be denied or subjected to discrimination in receipt of the benefit of any
services or activities made possible by or resulting from this Agreement on the grounds of
sex, race, color, creed, national origin, age except minimum age and retirement provisions,
marital status or the presence of any sensory,mental or physical handicap. Any violation of
this provision shall be considered a violation of a material provision of this Agreement and
shall be grounds for cancellation, termination or suspension, in whole or in part, of the
Agreement by the CITY.
14. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the successors and
the assigns of the parties hereto; provided, however, that no assignment shall be made
without the prior written consent of the CITY.
15. DELEGATIONS AND SUBCONTRACTORS
Any assignment,delegation or subcontracting shall be subject to all the terms,conditions and
other provisions of this Agreement and the CONSULTANT shall remain liable to the CITY
with respect to each and every item,condition and other provision hereof to the same extent
that the CONSULTANT would have been obligated if it had done the work itself and no
assignment, delegation or subcontract had been made. Any proposed subcontractor shall
require the CITY'S advanced written approval.
16. NO CO-PARTNERSHIP OR AGENCY
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This agreement shall not be construed so as to create a partnership, joint venture,
employment or other agency relationship between the parties hereto.
17. SEVERABILITY
The parties intend and agreed that, if any paragraph, sub-paragraph,phrase, clause or other
provision of this Agreement, or any portion thereof, shall be held to be void or otherwise
unenforceable, all other portions of this Agreement shall remain in full force and effect.
18. HEADINGS
The headings of the several paragraphs of this Agreement are inserted only as a matter of
convenience and for reference and in no way are they intended to define,limit or describe the
scope of intent of any provision of this Agreement, nor shall they be construed to affect in
any manner the terms and provisions hereof or the interpretation or construction thereof.
19. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the parties on the
subject matter hereof and may not be changed,modified,discharged or extended except by
written amendment duly executed by the parties. Each party agrees that no representations or
warranties shall be binding upon the other party unless expressed in writing herein or in a
duly executed amendment hereof, or change order as herein provided.
20. APPLICABLE LAW
This Agreement shall be deemed to have been made in,and shall be construed in accordance
with the laws of the State of Illinois. Venue for the resolution of any disputes or the
enforcement of any rights pursuant to this agreement shall be in the Circuit Court of Kane
County, Illinois.
21. NEWS RELEASES
The CONSULTANT may not issue any news releases without prior approval from the
SUPERVISOR, nor will the CONSULTANT make public proposals developed under this
Agreement without prior written approval from the SUPERVISOR prior to said
documentation becoming matters of public record.
22. COOPERATION WITH OTHER CONSULTANT
The CONSULTANT shall cooperate with any other CONSULTANT in the CITY'S employ
or any work associated with the PROJECT.
23. INTERFERENCE WITH PUBLIC CONTRACTING
The CONSULTANT certifies hereby that it is not barred from bidding on this contract as a
result of a violation of 720 ILCS 5/33E et seq.or any similar state or federal statute regarding
bid rigging.
24. SEXUAL HARASSMENT
As a condition of this contract, the CONSULTANT shall have written sexual harassment
policies that include, at a minimum, the following information:
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A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment, utilizing examples;
D. the vendor's internal complaint process including penalties;
E. the legal recourse,investigative and complaint process available through the Illinois
Department of Human Rights, and the Illinois Human Rights Commission;
F. directions on how to contact the department and commission;
G. protection against retaliation as provided by Section 6-101 of the Human Rights Act.
A copy of the policies must be provided to the Department of Human Rights upon request
775 1LCS 5/2-105.
25. COMPLIANCE WITH LAWS
Notwithstanding any other provision of this Agreement it
is expressly agreed and understood that in connection
with the performance of this Agreement that the
CONSULTANT shall comply with all applicable Federal,
State, City and other requirements of law, including, but
not limited to, any applicable requirements regarding
prevailing wages, minimum wage, workplace safety and
legal status of employees . Without limiting the
foregoing, CONSULTANT hereby certifies, represents and
warrants to the CITY that all CONSULTANT' S employees
and/or agents who will be providing products and/or
services with respect to this Agreement shall be legal
residents of the United States. CONSULTANT shall also at
its expense secure all permits and licenses, pay all
charges and fees and give all notices necessary and
incident to the due and lawful prosecution of the work,
and/or the products and/or services to be provided for in
this Agreement . The CITY shall have the right to audit
any records in the possession or control of the
CONSULTANT to determine CONSULTANT' S compliance with the
provisions of this section. In the event the CITY
proceeds with such an audit the CONSULTANT shall make
available to the CITY the CONSULTANT'S relevant records
at no cost to the CITY.
26. WRITTEN COMMUNICATIONS
All recommendations and other communications by the CONSULTANT to the
SUPERVISOR and to other participants which may affect cost or time of completion shall be
made or confirmed in writing. The SUPERVISOR may also require other recommendations
and communications by the CONSULTANT be made or confirmed in writing.
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27. NOTICES
All notices, reports and documents required under this Agreement shall be in writing and
shall be mailed by First Class Mail, postage prepaid, addressed as follows:
A. As to CITY:
Raymond H. Moller, Director of Economic Development and Business Services
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
With a copy to:
William A. Cogley, Corporation Counsel
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
B. As to CONSULTANT:
Mr. John Nardozzi
Terracon Inc.
135 Ambassador Dr.
Naperville, Illinois 60540
N WITNESS WHEREOF,the undersigned have placed their hands and seals upon and executed this
Agreement in triplicate as though each copy hereof was an original and that there are no other oral
agreements that have not been reduced to writing in this statement.
FOR THE CITY: FOR Terracon Consultants, Inc.
By: 0.11% _ _ By: M
1 a♦ ; r
ger John M. Nardozzi
Principal
Attest:
City Clerk
F:\Legal Dept\Agreement\Terracon-1337 Dundee Ave.doc
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May 16, 2008 lerracon
Consulting Engineers&Scientists
Mr. Raymond H. Moller 135 Ambassador Drive
0540
Director of Economic Development
Naperville, 30.71llinois .4263
Phone 630.717.4263
City of Elgin Fax 630.357.9489
150 Dexter Court www.terracon.com
Elgin, Illinois 60120
RE: Proposal for Environmental Consulting and Engineering Services
North Grove Redevelopment Area •
Former Elgin Lumberyard Site—520 McBride Street
Elgin, Illinois
Terracon Proposal No. N080230
Dear Mr. Moller:
Terracon Consultants, Inc. (Terracon) is pleased to submit the enclosed proposal to the City
of Elgin to provide continued professional environmental consulting services related to the
North Grove Redevelopment Area (NGRA) in Elgin, Illinois. Under the proposed scope of
work, Terracon will conduct supplemental site investigation work on the Elgin Lumber Yard
site located at 520 McBride Street, Elgin, Illinois.
The Illinois Environmental Protection Agency (IEPA) issued technical comments in February
2008 regarding the status of this site in response to Terracon's Supplemental Site
Investigation/Remediation Objectives Report/Remedial Action Plan (SSIR/ROR/RAP) which
was originally submitted to IEPA in March 2006 with a follow up submittal in March 2007.
IEPA's comments and assessment of the site indicates that further investigation of the site is
required. Some of the key items cited by IEPA are highlighted below:
• IEPA requested new groundwater monitoring be performed based on the discovery of
contamination in the southwest portion of the site and the need to further assess
volatile organic compounds (VOCs) on-site. Because of the fire in the existing
warehouse building in December 2005 and the subsequent building demolition and
grading activity, all but one of the onsite wells have been destroyed and are no longer
available for the collection of samples. Thus, a new set of monitoring wells are
needed.
• IEPA is requesting that changes made to the TACO regulations that became
effective after the submittal of Terracon's report be reflected in the updated report.
The TACO changes affect the allowable remediation objectives for several
constituents of concern at the site including mercury, various VOC compounds and
polynuclear aromatic hydrocarbons (PNA)constituents.
Delivering Success for Clients and Employees Since 1965
More Than 95 Offices Nationwide
City of Elgin 1F
erracon
North Grove Redevelopment Area
Former Elgin Lumberyard Site—520 McBride Street
Terracon Proposal No.N080230
May 16,2008
• In the course of IEPA's recent review, TEPA reevaluated the site data back to the
original Comprehensive Site Investigation report prepared by ENSR in 2002. Certain
assumptions made at that time are now being called into question and need to be re-
evaluated. Notably, in the 2005 CSIR report, groundwater modeling was conducted
and Terracon was not aware of any issues related to the modeling effort. IEPA now
requests that the groundwater modeling be revised and updated based on new data
and to meet potentially more stringent criteria (i.e., surface water quality criteria for
the Fox River).
• IEPA requested corrections and revisions to several specific figures and text
references. Some of these comments reflect a misunderstanding of the information
that was being conveyed on the figures; while other instances reflect minor
deficiencies in Terracon's report. Terracon will assume responsibility for correction of
these items; costs associated with the corrections and clarifications are not included
in the proposed costs outlined herein.
Also, as recently discussed with City representatives, Terracon will incorporate a portion of
the McBride Street right-of-way into the reconfigured Elgin Lumber Yard site. This will allow
the City to obtain NFR coverage for this portion of the North Grove Redevelopment Area
without the need for pursuing a separate site enrollment and report submittal process with
I EPA.
Terracon looks forward to working with the City of Elgin as this site progresses to a No
Further Remediation (NFR) letter. We stand ready to implement a cost-effective project and
will seek out opportunities to minimize environmental clean up costs to allow the City to
maximize its return on its redevelopment investment. If you have any questions or require
clarification of this proposal, please contact the undersigned at(630)717-4263.
Sincerely,
Terracon Consultants, Inc.
M Vlas"°`' i 1/64 (i4e/
ohn M. Nardozzi, P.E. Mark R. Wilson
rincipal Project Engineer
cc: William Cogley, City of Elgin
ATTACHMENTS:
ATTACHMENT A—SCOPE OF WORK
ATTACHMENT B — COMPENSATION AND PROJECT BUDGET
•
Attachment A
SCOPE OF SERVICES
PROPOSAL FOR ENVIRONMENTAL CONSULTING AND ENGINEERING SERVICES
NORTH GROVE REDEVELOPMENT AREA
ELGIN LUMBER YARD SITE
520 McBRIDE STREET
ELIGN, ILLINOIS
Terracon Proposal No. N080230
I PROJECT INFORMATION
A. Site Description
The site that is the subject of this scope of work is as follows:
• Former Elgin Lumberyard Site
520 McBride Street, Elgin, IL 60120
LPC#0894385515
B. Site Investigation Background
Completed environmental assessment of the subject site includes the following:
• Environmental Subsurface Exploration, Testing Service Corporation (TSC),
December 19, 1995
• Phase II Investigation — 520 McBride Street and 502 North Grove Avenue, ATEC
Associates, Inc., April 1996
• 45 Day Report and Corrective Action Completion Report, LUST Incident No. 961875,
Seigle's Facility, 520 North McBride Street, TSC, February 19, 1997
• Phase I Environmental Site Assessment, ENSR, May 2002
• Site Investigation Report, ENSR, November 2002
• Supplemental Site Investigation/Remediation Objectives Report/Remedial Action
Plan, Terracon March 10, 2006
• Response to Comments Submittal, Terracon, March 30, 2007
IL SCOPE OF WORK
Terracon's proposed scope of service to advance the investigation and assessment of the
520 McBride street site will encompass the following tasks:
1
•
City of Elgin lr ,
North Grove Redevelopment Area
Former Elgin Lumberyard Site—520 McBride Street
Terracon Proposal No. N080230
May 16,2008
Task 100—Supplemental Site Investigation
Work Plan
A work plan will be developed to further investigate the site. The work plan will be developed
in accordance with the IEPA's Site Remediation Program (SRP) requirements and will
identify sampling procedures, laboratory analytical methods, and quality control methods for
the work. In addition, a site-specific Health and Safety Plan (HASP) will be prepared to
conduct the field investigation activities. The HASP will be used by Terracon field personnel
to guide drilling and sampling activities. The HASP will provide a list of emergency telephone
numbers and directions to the nearest medical facility in the event of an accident.
Terracon will utilize the results of the initial site investigation to determine the location of
proposed soil and groundwater sampling locations to assess potential contamination source
areas and to address the technical comments issued by IEPA. The Supplemental Site
Investigation (SSI)will focus on the following key objectives:
• Updated assessment of on-site groundwater conditions and specifically the groundwater
downgradient of the southwest corner of the site and the vicinity of former well MW-3R.
• Further delineation of SVOC impacted soil in SRA#2 focusing in the area of the former
structures
• Further delineation of SVOC impacted soil in SRA#3 in the area of former the structures
• Further delineation of VOC impacted soil in SRA #2 and SRA #3 in the area of the
former structures
Consistent with our plan, Terracon will develop the work plan to pursue a Comprehensive (as
compared to Focused) Site Investigation. A comprehensive site investigation will lead to a
No Further Remediation (NFR) letter that is the least restrictive in terms of site conditions
and/or limitations. A comprehensive site investigation is beneficial in situations where the
site use will change from industrial to residential.
Soil and Groundwater Assessment
Terracon will utilize generally accepted environmental sampling procedures to assess current
site conditions including advancement of soil borings and installation of groundwater
monitoring wells. For the soil investigation, GeoProbe sampling will be conducted as a
means of maximizing the production rate of field sampling activity. One soil sample per
boring will be collected and submitted to the laboratory for analysis. However, Terracon also
recommends that both the upper layer of soil (0 to 3 feet) and the subsurface soils (below 3
feet) be independently characterized in selected borings. By analyzing the upper 3-foot soil
interval, a more complete assessment of the soil ingestion pathway can be made as
requested by IEPA.
2
City of Elgin lkrracon
North Grove Redevelopment Area
Former Elgin Lumberyard Site—520 McBride Street
Terracon Proposal No.N080230
May 16,2008
Based on the available preliminary information regarding the sites, Terracon has based its
cost proposal on completing 11 borings at the site. Six borings will be advanced for the
purpose of soil sampling, five borings will be associated with the construction of new
monitoring wells. Proposed analytical testing will be performed as follows:
Analysis Sample Type No.of Locations USEPA Analytical Method
VOCs Soil 1 8260B
SVOCs Soil 6
8270C
TCL Metals(22) Soil 3 6010/7000 Series
TCL(PCBs,VOCs,
SVOCs,Pesticides, Groundwater 3 Various
24 inorganics)
SVOCs Groundwater 3 8270C
Priority Pollutant
Groundwater 3 • 6010/7000 Series
Metals(13)
Further, to fully assess the site, Terracon will obtain key data to conduct a Tier 2 evaluation
in accordance with the Tiered Approach to Corrective Action Objectives (TACO) regulations
including soil pH, and total organic carbon (foc). The proposed suite of analytical parameters
will be reviewed and modified, if necessary.
Terracon will construct and develop five permanent monitoring wells, obtain water level
measurements and collect groundwater samples. One round of groundwater sampling is
included in the proposed scope of services. A total of six groundwater samples will be
collected and analyzed (5 new wells plus one existing on site well). Three samples will be
analyzed for the entire Target Compound List (TCL) of parameters while three samples will
be analyzed for SVOCs and the 13 priority pollutant metals only.
Standard site characterization methods and field procedures will include:
• Notification of JULIE, the utility locating service, to identify utilities at the site prior to
initiating intrusive activities. Terracon will also consult with other knowledgeable parties,
who may have information regarding private on-site utilities, if available.
• Soil screening protocols will include use of a photoionization detector (PID) combined
with olfactory and visual screening to select subsurface soil samples.
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City of Elgin 11•erracon
North Grove Redevelopment Area
Former Elgin Lumberyard Site-520 McBride Street
Terracon Proposal No. N080230
May 16,2008
• Soil cuttings generated during GeoProbe sampling will be returned to the boreholes to
minimize waste disposal costs. For monitoring well installation, soils and purge water will
be containerized and disposed of on a unit cost basis.
• Analytical methods will be in accordance with SW-846 methods; all analytical work will be
performed by an accredited laboratory.
• Terracon expects to utilize Level D personal protective equipment when conducting field
investigation work.
Task 200—SRP Reporting
Supplemental Site Investigation Report
Terracon will prepare an updated Supplemental Site Investigation Report (SSIR) to address
the constituents of concern that are identified during the investigation. The data will be
evaluated in conjunction with the results of the initial site investigation activities. The SSIR
will describe field methods and procedures implemented along with analytical results from
soil and groundwater samples in order to characterize the vertical and horizontal extent of
potential contamination at the site. The SSIR will be prepared in a manner consistent with
the SRP regulations (35 III. Adm. Code Part 740).
As part of the SSIR, analytical data will be compared to TACO Tier 1 soil remediation
objectives to complete a Tier 1 screening. The screening will indicate areas of the site that
exceed residential clean up standards and highlight those areas where additional
assessment by A Tier 2 TACO assessment may be beneficial.
The SSIR will be prepared to qualify the site for a comprehensive NFR letter. Further, the
updated report will compile site investigation data from previous investigations efforts to
represent a complete package of site data to the maximum extent practicable.
The site boundaries will be modified to include a portion of the McBride Street ROW. Site
investigation data from previous soil investigations within the ROW will be incorporated into
the SSIR so that NFR coverage can be pursued for the entire site area.
Remediation Objectives Report
Based on the results of the SSI activities, Terracon will further refine applicable remediation
objectives (ROs) for the Elgin Lumber Yard site. The development of site-specific ROs will
be based on the TACO regulations (35 Ill. Adm. Code Part 742). Further, with the
understanding that the parcels will be redeveloped for residential use, Terracon will focus on
developing remediation objectives consistent with residential standards.
Assuming that there are exceedances of the TACO Tier 1 residential ROs, Terracon will
apply the techniques available within TACO to allow for development of improved site
specific clean up objectives. The specific options that will be appropriate to the site cannot
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City of Elgin liuracon
North Grove Redevelopment Area
Former Elgin Lumberyard Site—520 McBride Street
Terracon Proposal No. N080230
May 16,2008
be determined at this time; however, based on significant experience with similar projects,
the following avenues will be considered for application at this site:
• Calculation of site-specific remediation objectives using a Tier 2 evaluation. Typically this
would apply to the soil component exposure route and/or the determination of
groundwater conditions at the site property boundary. A specific evaluation of surface
water quality conditions for the Fox River will be made for those constituents whose
modeled extent of contamination extends beyond the western property boundary.
• Use of area background concentrations as screening tools or as direct remediation
objectives.
• Application of soil averaging strategies to evaluate compliance with soil ingestion criteria
for the surficial soils.
• Groundwater use restrictions to exclude the groundwater exposure pathway.
• Engineered barriers to prevent exposure to impacted soils through the soil ingestion and
soil inhalation exposure pathways. Engineered barriers may include a variety of
elements that can be integrated into the proposed redevelopment plan. For example,
asphalt parking lots, building foundation slabs, clean soil cover, or other impervious
structures may be utilized that will have no impact on remediation costs as they would be
a necessary element of the desired redevelopment plan.
As part of the updated ROR, Terracon will further evaluate the soil component pathway for all
existing and new site data as requested by IEPA. Contaminants exceeding Tier 1 screening
levels will be modeled as appropriate and compared to surface water quality criteria for the
Fox River at the down gradient point of compliance.
The proposed cost for the ROR services excludes a Tier 3 risk assessment approach or
calculation of site specific remediation objectives for dioxins/furans.
Remedial Action Plan
The updated RAP will be prepared to address the soil contamination that exceeds site
specific remediation objectives. Based on information known at this time, it is not anticipated
that any active remediation effort will be required related to groundwater. The updated RAP
will also address IEPA's comments to include a wider range of contaminants of concern in
confirmation samples.
Soil remediation is expected to be required at this site. Therefore, Terracon will evaluate
various alternatives for site remediation and prepare the RAP based on the most appropriate
method consistent with the proposed residential site development. For estimation of the
project cost, Terracon has assumed that the RAP will be based on an outcome that involves
soil excavation and disposal and/or some combination of engineered barriers.
5
City of Elgin Terracon
North Grove Redevelopment Area
Former Elgin Lumberyard Site—520 McBride Street
Terracon Proposal No. N080230
May 16,2008
The proposed cost for RAP services excludes detailed design specifications for bidding of
remedial services to contractors and does not include implementation of other potential
remedial techniques such as in-situ remediation, or thermal treatment.
Task 300—Regulatory Coordination/Project Management
Terracon will continue to develop and refine a site closure strategy that is consistent with the
site redevelopment objectives and will lead to a comprehensive No Further Remediation
(N FR) letter. The objective of obtaining an NFR will also be facilitated by routine
coordination and contact with the IEPA Project Manager. Two project meetings and routine
telephone contacts have been included in the proposed budget to assist in these
coordination efforts. Terracon has considerable experience working with the IEPA and has
strong professional relationships with key personnel. By maintaining strong communication
with Illinois EPA, the project will benefit by keeping review times under control and taking
advantage of new or emerging techniques.
Project management activities will include review and tracking of project costs against the
budget, maintenance of the project schedule, and assignment of personnel to specific tasks.
As part of this task, the Terracon Project Manager will prepare timely invoices and keep the
City informed of its progress regarding expenditure of the budget. If additional work items
are identified that are not within the proposed scope of services, Terracon will bring these
items to the attention of the City in advance for their consideration of a change order.
During the project, Terracon will be in regular communication with City personnel to ensure
that the environmental aspects of the project are coordinated with the overall development
plan. Terracon will attend up to two meetings with the City during the course of the project.
In-house and Subcontracted Services
Terracon has all necessary resources to undertake this project using existing in-house
technical and support staff. Services that will be subcontracted, and our proposed
subcontract firms, are listed below:
Analytical Laboratory:
First Environmental Laboratories, Inc, Naperville, IL
Environmental Drilling Services:
Environmental Soil Probing, St. Charles, IL (Geoprobe sampling); and/or
Enviro-Dynamics, Hebron, IN (Geoprobe Sampling, alternate provider)
•
6
City of Elgin lierracan
North Grove Redevelopment Area
Former Elgin Lumberyard Site—520 McBride Street
Terracon Proposal No. N080230
May 16,2008
III. COMPENSATION
Terracon will perform the services described herein on a time and expense basis in
accordance with our current fee schedule. The maximum not-to-exceed limit of
compensation for work proposed herein is $37,935. Invoices for services will be issued on a
monthly basis and will itemize staff categories, hours worked, rates and other direct costs
associated with the work.
Table 1 summarizes the overall project cost by task; Table 2 details the level of effort to
conduct the work and indicates the planned personnel and other direct costs, Table 3
itemizes the proposed analytical program and Table 4 presents Terracon's fee schedule.
V. TERMS AND CONDITIONS
Terracon will perform the services in accordance with the terms and conditions of the existing
Agreement between the City of Elgin and Terracon dated October 27, 2004. It is anticipated
that the proposed scope of work will be authorized as an amendment to this existing
contract.
7
• Table 1
Project Cost Summary
520 McBride Street - Elgin Lumberyard Site
City of Elgin
Task Description Total Estimated
No. Effort Fee
(Hours)
100 Supplemental Site Investigation 65 $22,201
200 Updated Supplemental Site Investigation Report 54 $5,371
Updated Remediation Objectives Report/Remedial
300 70 $7,436
Action Plan
400 Regulatory(SRP) Coordination/Project Management 22 $2,927
Total Estimated Labor Effort 211
Total Estimated Project Fee $37,935
•
Proposal No80230
Terracon Consultants,Inc. Page 1 5/16/2008
•
Table 2
Cost Estimate and Level of Effort
SUPPLEMENTAL SITE INVESTIGATION and UPDATED SSIRIROR/RAP
520 McBride Street-Elgin Lumberyard Site
City of Elgin
Cost
Task Description Estimate
100 Supplemental Site Investigation
A Work Plan
TERRACON tabor Personnel Rate Est.Hrs
Sr.Project MgrJ Principal J.Nardoai $160.00 2 $320
Prosed Engineer M.Wilson $95.00 8 $760
Staff Professional G_Hintz $85 00 5 $425
StaffPro(easional 375.00 0 y0
Clencal/Aclrn A.Mesa $45.00 2 $90
In-House ODCs 4,00% Dir_Labor 1.0 $64
Subtotal Task 100A � ;�;T;; $1,659
B. Supplemental Site Investigation-Soil and Groundwater Assessment
Sat Boriruts Sameleslborinq Monitoring Weis
Former Structures Areas 4 1 4
McBride Sheet ROW 1 1 1
Total 5 Total 5 Total
Scope: Two days field investigation effort for sot borings and monitoring well installation,one(1)day for well survey and
sapping,and one(1)day for utility location and boring location.Total four days fled effort.
Ge0Probe borings drilled to mem depth of 12 R
investigation data includes assessment of key TACO evaluation parameters for sad and groundwater.
We0a constructed of 2-in dia.PVC materials Wel Installed to depth of 16 R
One round of ground water samples,(i.e.one sample per well),5 new welts+1 existing well
GW analytical for Target Compound List constituents(3)wells and SVOCs and PP Metals in(3)wets
Level D health&safety protocol
TERRACON Labor Personnel Rate, Est.firs
Principal/Sr.Project Mgr, J.Nardozzl $160.00 4 $640
QA/QC,Coordination E.Powley $130.00 2 $260
Project Professional Mark Wism 595.00 40 $3,800
i lealih&Safety G.Hintz $85.00 2 $170
Clerical'Adnin A.Mesa $45.00 0 $0
Other Direct Costs
Well Installation 1 Quote 52,585.00 1.15 $2,973
Sol Bangs(GeoProbe 1 Quote $1,140.00 1.15 $1,311
rig)-ESP
Analytical Services 1 Quote $6,994.50 1.15 $8,044 (Table 4)
Anatytica'Contingency (TCLP,other analyses) $1,200
Disposal-sal cuttings 4 Drams $200.00 1.15 $920
Field Expendables 4 Days $75.00 1.00 $300
PID 4 Days $75.00 1.00 5300
Survey#GPS Equipment 2 Days $125.00 1.00 $250
Field Vehicles-Truck 5 Days $7500 1 00 $375
Subtotal-Task 1000 :....r,.' ;! $20,542
TOTAL TASK 100 $22,201
•
Terracon Consultants,Inc. 2 Proposal N060230
5/16/2006
Table 2
Cost Estimate and Level of Effort
SUPPLEMENTAL SITE INVESTIGATION and UPDATED SSIR/ROR/RAP
520 McBride Street-Elgin Lumberyard Site
City of Elgin
Cos
Task Description Estimate
200 Updated Supplemental Site Investigation Report
Updated report wit incorporate specific con nraa it.and revisions to site data and characterization based on previously completed SI
work and the new investigation completed under this task.
Compile site data from previous investigations
2 copies of draft report famished for review
6 copies of final report for submission
TERRACON Labor Personnel Rate Est.Hm
PrincipaWsr.Project Mgr. J.Nardozzi $160.00 4 $640
Review/QA/QC E.Powley $130.00 2 $260
Project Professional M.Wilson $95.00 24 $2,280
Sr.Staff Professional G.Hintz $85.00 16 $1,360
CADD Tech.II S.Pena $75.00 4 $300
.Admin Sup ,port A.Me $45.00 g $180
Other Direct Costs
Vehicles 2 Days $75.00 1.0 $150
In-House ODCs 4.00%Dir Labor 1.0 $201
Total Task 200 $5,371
300 Updated Remediation Objectives Report/Remedial Action Plan
ROR revisions to address EPA comments and include McBride Street ROW Ovestigafion data evaluation. Tables and figures to be
updated accordingly.
Scope of remediation based on excavation and removal Of contaminated soil and or construction of engineered barriers. Does not
indude extensive evaluation of remedial alternatives or in-situ remedial lechridues. Plan revisions to address findings from SSI and
addition of portion of McBnde Street ROW to site.
2 copies of draft report fumehed for review
8 copies retinal report Mr submission
TERRACON Labor Personnel Rate Est Hrs
Principal/Sr.Project Mgr. J.Nardozzi 5160.00 10 $1,600
Review/OA/OC E.Pooley $130.00 6 $780
Project Professional M.Wilson $95.00 42 $3,990
CADD Tech.It S.Pena $7500 8 $600
Adorn Support , A.Mee $45.00 g $180
Other Direct Costs
Vehicles 0 Days $75.00 10 $0
In-House ODCs 4.00%Dir.Labor 1.0 5286
Total Task 300 $7,436
400 Regulatory(SRP)Coordination/Project Management
Assume telephone contacts with EPA Project Mgr.
Assume 2 project meetings with City/Project Team perSomeL
Invoicing and scheduling
SRP fees to be paid directly by City
TERRACON Labor Personnel Est His
PrinuipaiSr.Project Mgr. J.Nardozzt $160.00 12 $1,920
Project Professional Mark Wilson $95.00 6 $570
ClericaVAdmin A.Meze $45.00 $180
totalLabor toii __ 22
Other Direct Costs
Vehicles 2 Days $75.00 1.0 $150
In-House ODCs 4.00%Dir Labor 1.0 107
Subtotal-Task 300 $2,927
GRAND TOTAL-Terracon Professional Services $37,935
Proposal N080230
Terraces Consu tants,Inc. 3 57166Q006/2008
•
Table 3
Laboratory Analytical Costs and Unit Rates
520 McBride Street-Elgin Lumberyard Site
City of Elgin
520 McBride and McBride Street ROW
Area of Former Structures McBride Street Assessment Groundwater Assessment
Parameter Method Method Lab Std.Unit Discount Unit Solt Cost Water Cost Soil Cost Water Cost Soil Cost Water Cost
Price `-TQtet Cot;t"
VOCs 5035/8260 8260 First Env, $180 36,0% $117,00 1 $117,00 0 $0,00 1 $117.00 $0.00 $0.00 3 $361.00 ::`1'.:.' '$686,40
Priority Pollutant Metals(13) 6010 First Env. $186 35.0% $120.90 6 $725.40 0 $0.00 1 $120.90 $0.00 $0.00 3 $362.70;. ,.':...;$1,269;00
TCL Inorganics(23)+Cyanide 6010 First Env. $342 35.0% $222.30 3 $666,90 0 $0,00 1 $222,30 $0.00 $0,00 3 $666,90 - c $1,566,.10
Metals Prep 3050 First Env. $18 35.0% $11.70 0 $0.00 0 $0.00 1 $11.70 $0.00 $0.00 0 $0.00 ;2,>.:`$11,70
TPH First Env, $100 35.0% $65,00 $0.00 0 $0,00 $000 $0.00 $0.00 0 $0,00'°;.;:„q`;:;,,$000
Total Lead 6010 First Env. $40 35.0% $26.00 $0.00 0 $0.00 $0.00 $0.00 $0.00 0 $0.00 ';;,,:•,$(1,00,
SVOCs 8270 First Env. $300 35.0% $195.00 6 $1,170.00 0 $0.00 1 $195.00 $0.00 $0.00 6 $1,170.00 .+';,!;';;;$2,$35.110
PNAs 8270 First Env. $150 35,0% $97,50 $0.00 0 $000 $0.00 $0.00 $0.00 0 $0.00 :;', '..;$6,00
Pesticides/PCBs 8081/8082 First Env. $180 35.0% $117.00 $0.00 0 $0.00 $0.00 $0.00 $0.00 3 $351.00:';,-' '>5351.00
pH-Soil 9045 First Env. $12 35.0% $7.80 0 $0.00 0 $0,00 1 $7.80 $0.00 $0.00 0 $0.00 ;";4,;,:..-,..$7;$0
pH-Water 9040 First Env, $8 35,0% $5,20 $000 0 $0,00 $0.00 $0.00 $0,00 0 $0.00 .,;.'' ^40,00
Organic Carbon(Foc) ASTM D2974 First Env, $55 35,0% $35,75 $0,00 0 $0.00 $0.00 $0.00 $0,00 0 $0.00 `(; ;:$000
Reactive Sulfide&Cyanide First Env. $24 35.0% $15.60 $0.00 0 $0.00 $0.00 $0.00 $0.00 0 $0.00,,'•,-';'.,::%$0>00
FlashPt,Paint Filter First Env. $42 35.0% $27,30 $0,00 0 $000 $000 $0,00 $0.00 0 $0,00 4'$0,00
BTEX 5035/8260 First Env. $60 35.0% $39.00 $0.00 0 $0.00 $0.00 $0.00 $0.00 0 $0.00 '.;_'k,k;;''k•.;'$11;00
RCRA Metals(8) First Env. $126 35.0% $81.90 $0.00 0 $0.00 $0.00 $0.00 $0.00 0 $0.00 .'.';',,,,,:,,,,A000
:$0,f10
TCL Inorganics First Env. $306 35.0% $198.90 $0.00 0 $0.00 1 $198.90 $0.00 $0.00 0 $0.00 : .:,:'.:4108,o5
Encore Preservation First Env. $12 0.0% $12.00 4 $48.00 0 $0.00 1 $12.00 $0.00 Woo 0 $0.00 •.s;',;1,4G0,0o
TCLP Lead $120.00 4 $480.00 0 $0.00 $0.00 $0.00 ;:,`.-;"
Totals 20 83,207 0 $0.00 8 $885.60 $0.00 0 $0.00 18 $2,901.60 ,../;,:$0,614.50
. Grand Total . $3,207 $888 . $2,902 1,''.,':$B,995 •
Subcontract Lab: First Environmental Laboratories,Inc.
Naperville,IL
Proposal N080230
Terracon Consultants,Inc. 4 5/18/2008
Table 4
TERRACON ENVIRONMENTAL SERVICES FEE SCHEDULE
City of Elgin
2008
PERSONNEL
Labor Category Billing Rate
A. Professional Staff
1. Staff Professional $75.00
2. Senior Staff Professional $85.00
3. Project Professional $95.00
4. Senior Prof./Project Manager $130.00
5. Principal $160.00
6. Expert Witness $200.00
B. Technician Staff
1. Technician $65.00
2. Remedial Specialist $75.00
C. Support Staff
1. Clerical $45.00
2. CADD Tech I $65.00
3. CADD Tech II $75.00
Note: Hourly rates will be increased by a multiple of 1.3 for Saturday,Sunday and
holiday work or off shift work when required by client or for emergency response
with less than 36 hour notice.
EXPENSES AND SUPPLIES
Vehicle Charge (local area,within 25 miles of office) $75.00 /day
Vehicle Charge (local area,within 25 miles of office, less than $40.00 /1/2 day
4 hours)
Vehicle Charge (outside local area) $0.60 /mile
Per Diem, Lodging and Food Minimum of $100.00 /day
Miscellaneous charges,including analytical laboratory tests, Cost+15%
shipping charges, rental equipment,outside labor,public
transportation,materials, or other contracted services
Proposal PN080230
Terracon Consultants, Inc. 5 5/16/2008
^ .
Maylierracon
16, 2008
consulting Engineers&Scientists
135 Ambassador Drive
Mr. Raymond H. Moller Naperviile, Illinois 60540
Phone 630.717.4263
Director ofEoonornicOgve|oprnent Fax 630.357.9489
City of Elgin www.terracon.com
150 Dexter Court
Elgin, Illinois 60120
RE: Proposal for Environmental Consulting and Engineering Services
North Grove Redevelopment Area
Elgin Salvage Yard Site—464 McBride Street
Elgin, Illinois
Terracon Proposal No. N080327
Dear Mr. Moller:
Ten-aeon Consultants, Inc. (Terracon) is pleased to submit the enclosed proposal to the City
of Elgin to provide continued professional environmental consulting services related to the
North Grove Redevelopment Area (NGRA) in Elgin, I|Uno|a' Under the proposed scope of
vvork. Ten-acon will conduct supplemental sampling work on the Elgin Salvage Yard site
located at 464 McBride Street, Elgin, Illinois.
The Illinois Environmental Protection Agency (IEPA) issued technical comments regarding
the status of this site in response to two reports prepared by Terracon. These reports
included the Supplemental Site Investigation/Remediation Objectives Report/Remedial
Action Plan/Remedial Action Completion Raport (SSVRC)RURAP/RACR) which was originally
submitted to IEPA in October 2006 and the Supplemental Groundwater Investigation report
dated March 27, 2007' Furthe[, representatives of the City of Elgin and Terracon met with
IEPA officials on January 24, 2008 with a subsequent follow up telephone call on January 31,
2008 to discuss IEPA's comments and position regarding the Salvage Yard Site.
IEPA's comments and assessment of the site indicates that further investigation of the site is
required. Some of the key items cited by IEPA are highlighted below:
* IEPA expressed some concern that the quantity of sampling conducted did not
adequately demonstrate that no free product remained in the subsurface soils. In
response to earlier IEPA comments, Terracon did collect and analyze a number of
samples for Total Petroleum Hydrocarbons (TPH) as a means of evaluating this
concern. However, IEPA has stated that more sampling of this type is necessary and
appropriate based on site history and the initial soil investigation results.
• IEPA requested that additional groundwater monitoring be performed at the site.
Tenacon's Supplemental Groundwater Investigation (March 2007\ included the
Delivering Success for Clients and Employees Since 1065
More Than 95 Offices Nationwide
City of Elgin lfcrracon
NorEh Grove Redevelopment Area
Former Elgin Salvage and Supply Company-464 McBride Street
Terracon Proposal No. N080327
May 16,2008
installation of six new monitoring wells onsite and reported on the collection of
groundwater samples over three separate sampling events. It was Terracon's intent
that such a program would provide an overall assessment of the site and was
adequate to address the groundwater issue, especially in consideration that future
use of groundwater would be prohibited. Notwithstanding the available data, IEPA
has requested the installation of additional monitoring wells targeted in areas of the
site that exhibited the presence of free product based on prior sampling efforts and/or
visual site observations.
• IEPA's comments request additional evaluation of potential metals contamination
onsite. Notably, IEPA was concerned that elevated soil pH conditions preclude the
use of pH specific tables provided in the TACO regulations to evaluate the soil
component pathway for various metal constituents.
• IEPA made specific comments reflecting the need for additional soil confirmation
sampling in nine of the 10 identified Areas of Concern (ADCs) at the site. These
comments were specific to each AOC and are presented in detail in IEPA's
correspondence dated October 16, 2007.
Also, as recently discussed with City representatives, Terracon will incorporate a portion of
the McBride Street right-of-way into the reconfigured Salvage Yard Site. This will allow the
City to obtain NFR coverage for this portion of the North Grove Redevelopment Area without
the need for pursuing a separate site enrollment and report submittal process with IEPA.
Terracon looks forward to working with the City of Elgin as this site progresses to a No
Further Remediation (NFR) letter. We stand ready to implement a cost-effective project and
will seek out opportunities to minimize environmental clean up costs to allow the City to
maximize its return on its redevelopment investment. If you have any questions or require
clarification of this proposal, please contact the undersigned at (630)717-4263.
Sincerely,
Terracon Consultants, Inc.
m. rivictep;
rz--- -061t4.4/X AL/emu
hn M. Nardozzi, P.E. Mark R. Wilson
Principal Project Engineer
cc: William Cogley, City of Elgin
ATTACHMENTS:
ATTACHMENT A—SCOPE OF WORK
ATTACHMENT B— PROJECT COST SUMMARY
Attachment A
SCOPE OF SERVICES
PROPOSAL FOR ENVIRONMENTAL CONSULTING AND ENGINEERING SERVICES
NORTH GROVE REDEVELOPMENT AREA
ELGIN SALVAGE YARD SITE
464 McBRIDE STREET
ELIGN, ILLINOIS
Terracon Proposal No. N080327
I PROJECT INFORMATION
A. Site Description
The site that is the subject of this scope of work is as follows:
• Elgin Salvage Yard Site
464 McBride Street, Elgin, IL 60120
LPC#0894383007
B. Site Investigation Background
Completed environmental assessment of the subject site includes the following:
• Phase I Environmental Site Assessment, Terracon
• Comprehensive Site Investigation Report, Terracon, November 4, 2004
• Supplemental Site Investigation/Remediation Objectives Report/Remedial Action
Plan/Remedial Action Completion Report, Terracon, October 2006
• Supplemental Groundwater Investigation/Addendum to Remedial Action Completion
Report, Terracon, March 29, 2007
II. SCOPE OF WORK
Terracon's proposed scope of service to advance the investigation and assessment of the
464 McBride street site will encompass the following tasks:
Task 100— Evaluation of IEPA Comments &Wcirk Plan Development
Evaluation of IEPA Comments
Terracon will review and evaluate the technical comments issued by IEPA in response to the
SSI/ROR/RAP/RACR and will prepare a response including clarification of specific technical
information presented therein.
1
•
City of Elgin Werra=
North Grove Redevelopment Area
Former Elgin Salvage and Supply Company-464 McBride Street
Terracon Proposal No. N080327
May 16,2008
Work Plan
A work plan will be developed to perform confirmation sampling specific to the AOCs
identified in the IEPA's comments. The work plan will be developed in accordance with the
IEPA's Site Remediation Program (SRP) requirements and will identify sampling procedures,
laboratory analytical methods, and quality control methods for the work. In addition, a site-
specific Health and Safety Plan (HASP) will be prepared to conduct the field investigation
activities. The HASP will be used by Terracon field personnel to guide drilling and sampling
activities. The HASP will provide a list of emergency telephone numbers and directions to
the nearest medical facility in the event of an accident.
Terracon will utilize the results of the previous site investigations and the RACR to determine
the location of proposed soil and groundwater sampling locations to address the technical
comments issued by IEPA. The supplemental confirmation sampling will focus on the following
key objectives:
• Assessment of current groundwater conditions to verify that no free product remains in
areas where free product was observed prior to removal and to confirm that on-site
groundwater meets the groundwater remediation objectives.
• Further confirm that subsurface soils which exceeded the soil attenuation capacity have
been completely removed.
• Further characterize soils in specific AOCs through analysis of the Target Compound
List(TCL)constituents.
• Additional investigation of potential metals contamination and evaluation of pH specific
remediation objectives for the soil component of the groundwater exposure route.
Consistent with our plan, Terracon will develop the work plan to pursue a Comprehensive (as
compared to Focused) Site Investigation. A comprehensive site investigation will lead to a
No Further Remediation (NFR) letter that is the least restrictive in terms of site conditions
and/or limitations. A comprehensive site investigation is beneficial in situations where the
site use will change from industrial to residential.
Task 200—Supplemental Confirmation Sampling—Soils
Terracon will utilize generally accepted environmental sampling procedures to assess current
site conditions including advancement of soil borings. One soil sample per boring will be
collected and submitted to the laboratory for analysis.
Based on our preliminary analysis of IEPA's comments, Terracon has based its cost
proposal on completing 42 borings at the site. Proposed analytical testing for soils will be
performed as follows:
2
City of Elgin lferracan
North Grove Redevelopment Area
Former Elgin Salvage and Supply Company—464 McBride Street
Terracon Proposal No. N080327
May 16,2008
Analysis Sample Type No.of Locations USEPA Analytical Method
VOCs Soil 10 8260B
PNAs Soil 5 8270C
Priority Pollutant
Soil 24 6010/7000 Series
Metals(13)
TCL(PCBs,VOCs,
SVOCs, Pesticides, Soil 10 Various
24 inorganics)
TPH Soil 19 8015 1
VOCs—Volatile Organic Compounds SVOCs—Semi-Volatile Organic Compounds
PNAs—Polynuclear Aromatic Hydrocarbons TPH—Total Petroleum Hydrocarbons
TCL-Target Compound List
Further, to fully assess the site, Terracon will obtain key data to conduct a Tier 2 evaluation
in accordance with the Tiered Approach to Corrective Action Objectives (TACO) regulations
including soil pH, and total organic carbon (foc). The proposed suite of analytical parameters
will be reviewed and modified, if necessary.
Standard site characterization methods and field procedures will include:
• Notification of JULIE, the utility locating service, to identify utilities at the site prior to
initiating intrusive activities. Terracon will also consult with other knowledgeable parties,
who may have information regarding private on-site utilities, if available.
• Soil screening protocols will include use of a photoionization detector (PID) combined
with olfactory and visual screening to select subsurface soil samples.
• Soil cuttings generated during GeoProbe sampling will be returned to the boreholes to
minimize waste disposal costs. For monitoring well installation, soils and purge water will
be containerized and disposed of on a unit cost basis.
• Analytical methods will be in accordance with SW-846 methods; all analytical work will be
performed by an accredited laboratory.
• Terracon expects to utilize Level D personal protective equipment when conducting field
investigation work.
Task 300 —Supplemental Groundwater Assessment
Terracon will construct and develop seven additional permanent monitoring wells, obtain
water level measurements and collect groundwater samples. One round of groundwater
3
•
City of Elgin lierracon
North Grove Redevelopment Area
Former Elgin Salvage and Supply Company—464 McBride Street
Terracon Proposal No. N080327
May 16,2008
sampling is included in the proposed scope of services. Thirteen wells will be samples (7
new and 6 existing) Proposed analytical testing will be performed as follows:
VOCs Groundwater 13 8260B
SVOCs Groundwater 13 8270C
Priority Pollutant
Groundwater 13 6010/7000 Series
Metals(13)
Task 400—SRP Reporting
A. Supplemental Site Investigation Report
Terracon will prepare an updated Supplemental Site Investigation Report (SSIR) to address
the comments from IEPA and present analytical results from the supplemental soil and
groundwater analysis proposed herein. The updated report will describe field methods and
procedures implemented along with analytical results from soil and groundwater samples in
order to further confirm that no free product remains in areas where free product was
observed prior to remediation activities and to confirm that on-site soils and groundwater
meet the remediation objectives. The SSIR will be prepared in a manner consistent with the
SRP regulations (35 III. Adm. Code Part 740) and will be prepared to qualify the site for a
comprehensive NFR letter.
Additionally, the site boundaries will be modified to include a portion of the McBride Street
ROW. Site investigation data from previous soil investigations within the ROW will be
incorporated into the updated SSIR so that NFR coverage can be pursued for the entire site
area.
B. Remediation Objectives and Remedial Action Plan (Update)
Terracon will evaluate the soil remediation objectives applicable to metals for the soil
component of the groundwater ingestion exposure route. Terracon will compare results of
metals analysis from the supplemental confirmation sampling and from previous site
investigations to the applicable remediation objectives. Terracon anticipates the evaluation
of analytical results will confirm that on-site soils and groundwater meet the site remediation
objectives. In the event that the analytical results indicate that residual contamination
remains in on-site soils or groundwater, Terracon will update the Remedial Action Plan to
include an evaluation of various alternatives and propose site remediation methods
consistent with the proposed residential site development.
4
City of Elgin Terra=
North Grove Redevelopment Area
Former Elgin Salvage and Supply Company—464 McBride Street
Terracon Proposal No. N080327
May 16,2008
Task 500— Project Management/Meetings/Regulatory Coordination
Terracon will continue to develop and refine a site closure strategy that is consistent with the
site redevelopment objectives and will lead to a comprehensive No Further Remediation
(N FR) letter. The objective of obtaining an NFR will also be facilitated by routine
coordination and contact with the IEPA Project Manager. Three project meetings and routine
telephone contacts have been included in the proposed budget to assist in these
coordination efforts. Terracon has considerable experience working with the IEPA and has
strong professional relationships with key personnel. By maintaining strong communication
with Illinois EPA, the project will benefit by keeping review times under control and taking
advantage of new or emerging techniques.
Project management activities will include review and tracking of project costs against the
budget, maintenance of the project schedule, and assignment of personnel to specific tasks.
As part of this task, the Terracon Project Manager will prepare timely invoices and keep the
City informed of its progress regarding expenditure of the budget. If additional work items
are identified that are not within the proposed scope of services, Terracon will bring these
items to the attention of the City in advance for their consideration of a change order.
During the project, Terracon will be in regular communication with City personnel to ensure
that the environmental aspects of the project are coordinated with the overall development
plan. Terracon will attend up to two meetings with the City during the course of the project.
In-house and Subcontracted Services
Terracon has all necessary resources to undertake this project using existing in-house
technical and support staff. Services that will be subcontracted, and our proposed
subcontract firms, are listed below:
Analytical Laboratory:
First Environmental Laboratories, Inc, Naperville, IL
Environmental Drilling Services:
Environmental Soil Probing, St. Charles, IL (Geoprobe sampling); and/or
Enviro-Dynamics, Hebron, IN (Geoprobe Sampling, alternate provider)
III. COMPENSATION
Terracon will perform the services described herein on a time and expense basis in
accordance with our current fee schedule. . The maximum not-to-exceed limit of
compensation for work proposed herein is $84,182. Invoices for services will be issued on a
monthly basis and will itemize staff categories, hours worked, rates and other direct costs
associated with the work.
5
•
City of Elgin lierracon
North Grove Redevelopment Area
Former Elgin Salvage and Supply Company-464 McBride Street
Terracon Proposal No. N080327
May 16,2008
Table 1 summarizes the overall project cost by task; Table 2 details the level of effort to
conduct the work and indicates the planned personnel and other direct costs, Table 3
itemizes the proposed analytical program and Table 4 presents Terracon's fee schedule.
V. TERMS AND CONDITIONS
Terracon will perform the services in accordance with the terms and conditions of the existing
Agreement between the City of Elgin and Terracon October 8, 2004, as amended. It is
anticipated that the proposed scope of work will be authorized as an amendment to this
existing contract.
6
•
Attachment B
Project Cost Summary
Elgin Salvage Redevelopment Site
City of Elgin
Task Description Total Estimated
No. Effort Fee
(Hours)
'100 Evaluation of IEPA Comments&Work Plan Development 54 $5,951
200 Supplemental Confirmation Sampling-Soils Only 68 $31,119
300 Supplemental Groundwater Assessment 60 $19,911
400 SRP Reporting
A. Supplemental Site Investigation Report 58 $5,925
B. Remediation Objectives and Remedial Action Plan(Update) 126 $12,513
500 Project Management/Meetings/Regulatory Coordination 64 $8,763
Total Estimated Labor Effort 430
Total Estimated Project Fee $84,182
•
Terracon Consultants,Inc. 1 Proposal No.N080327
.7.!
Exhibit 1-B
Table 2
Cost Estimate and Level of Effort
Elgin Salvage Redevelopment Site
City of Elgin
Cost
Task Description Estimate
100 Evaluation of IEPA Comments&Work Plan Development
Terracon Labor Personnel gtv. Units Rate Est.Hrs
Principal J.M.Nardozzi $160.00 12 $1,920
•
Sr.Professional E.Powley $130.00 4 $520
Project Professional M.Wilson $95.00 20 $1,900
Senior Staff Professional G.Hintz $85.00 6 $510
CADD Tech.II D.Chester $75.00 10 $750
ClericaVAdmin A.Meza $45.00 2 $90
-
toiiirliarificTif- - - .
.. ,.......:_..........-.......-_____ . . _
54
Other Direct Casts
Field Vehicles 1 Days $110.00 1.00 $110
In-House ODCs 4.00% Dir.Labor 1.00 $151
Subtotal-Task 100 $5,951
200 Supplemental Confirmation Sampling-Soils Only
Interior AOCs 22 Borings
Fox River AOCs 20 Borings
Estimate 5 days afield time for GeoProbe work,sampling,GPS survey,layout of borings.
TERRACON Labor Personnel Rate Est,Hrs
Principal J.M.Nardozzi $160.00 5 $800
Sr.Professional E.Powley $130.00 3 $390
Project Professional M.Wilson $95.00 40 $3,800
Senior Staff Professional G.Hintz $85.00 8 $880
Health&Safety Off, G.Hintz $85.00 2 $170
CADD Tech.II D.Chester . $75.00 8 $600
ClericaVAdmin A.Meza $45.00 2 $90
In-House ODCs 4.00% Dir.Labor 1.0 $261
Sol Borings(GeoProbe rig)- 3 Days $1,600.00 1.15 $5,520
ESP
Mon Well Instal(GeoProbe 0 Wells $250.00 1.15 $0
wil-ISA)-ESP
Analytical Services
Interior AOCs 1 Quote $8,325.00 1.15 $9,574 (Table 3)
Fox River AOCs 1 Quote $7,443.00 1.15 $8,559 (Table 3)
Disposal-RS Used 01 0 Drums $125.00 1.10 $0
Field Expendables 4 Days' $75.00 1.00 $300
PID 4 Days $75.00 1.00 $300
Survey Equipment 1 Days $75.00 1.00 $75
Field Vehicles-Truck 5 Days $0.00 1.00 $0
Subtotal-Task 200 $31,119 $31,119
Terracon Consultants,Inc. 2 Process;Na.N080327
. p
Exhibit 1-B
Table 2
Cost Estimate and Level of Effort
Elgin Salvage Redevelopment Site
City of Elgin
Cost
Task Description Estimate
300 Supplemental Groundwater Assessment
New Wells Existing Wells
464 McBride Street 7 f
Total 7 Total 6 Total
Scope: Instal 7 new monitoring wells with 10'screens and 12 to 14 ft deep. Use stick up well boxes,2 in
die PVC construction. Install with Geoprobe with Hollow stem auger attachment
One round of GW Samples: 7 new wells,plus 6 existing onsite wells.
Develop new wells,survey all wells to common dates,obtain groundwater elevations
GW analytical for VOCs,SVOCs,and 13 priority pollutant metals
Develop new groundwater contour map,determine flow direction and calculate hydraulic gradient
Level 0 health&safety protocol
•
TERRACON Labor Personnel Rate Est Hrs
Principal J.Nardozzi $160.00 4 $640
Sr.Professional E.Powley $130.00 6 $780
Project Professional M.Wilson $95.00 40 $3,800
Sr.Staff Professional G.Hintz $85.00 10 $850
CADD Tech.II D.Chester $75.00 0 $0
Clerical/AdminK.Bowman $45.00 0 $0
TotafLa E fort : --- - _ _ _..6D
Other Direct CT costs
Soil Borings(GeoProbe rig)- 1 Days $1,000.00 1.15 $1,840
ESP
• Mon Wet Install(Geoprobe 7 Wets $250.00 1.15 $2,013
w/HSA)-ESP
Stick Up Wet Covers 7 Weis $100.00 1.15 $805
Analytical Services
7 New Wets 1 Quote $3,030.30 1.15 $3,485 (Table 3)
6 Existing Wets 1 Quote $2,597.40 1.15 $2,987 (Table 3)
Disposal-RS Used Cl 7 Drums $225.00 1.15 $1,811
Field Expendables 2 Days $75.00 1.00 $150
PID 1 Days $75.00 1.00 $75 .
Interface Probe,Samping 1 Days $125.00 1.00 $125
GPS Unit/Survey Equipment 1 Days $250.00 1.00 $250
Field Vehicles-Truck 4 Days $75.00 1.00 $300
Subtotal-Task 300 $19,911 $19,911
400 SRP Reporting
A. Supplemental Site Investigation Report
SIR prepared for submittal to TEPA Site Remediation Program
2 copies of draft report furnished for review;4 copies of final report for submission
Assumes two separate reports are issued.
SRP Enrollment fee and agency costs are not i-.luded_
TERRACON Labor Personnel Rate EsIHrs.
Principal J.Nardozzi $160.00 4 $640
Sr.Professional E.Powley $130.00 6 $780
Project Professional M.Wdson • $95.00 24 $2,280
Sr.Staff Professional G.Hintz $85.00 12 $1,020
Staff Professional $75.00 0 $0
CARD Tech.II D.Chester $75.00 8 $600
Admin Support A.Meza $45.00 4 $180
Other Direct Costs
Vehicles 2 Days $75.00 1.0 $150
In-house ODCs 5.00% Di-.Labor 1.0 $275
Subtotal-Task 500A $5,925
6.$0r atioy'EHoit..-.. .sk5.3&384.9C . `38,
Terracon Consultants,Inc. 3 Proposal No.N060327
Exhibit 1-B
Table 2
Cost Estimate and Level of Effort
Elgin Salvage Redevelopment Site
City of Elgin
Cost
Task Description Estimate
B. Remedlation Objectives and Remedial Action Plan(Update)
Assumes submission of separate reports for each site.
Scope of remediation based on excavation and removal of contaminated soil and or construction of engineered banters.
Does not include extensive evaluation of remedial alternatives or in-situ remedial techniques.
Development of remediation objectives based on Tier 1 and/or Tier 2 TACO for residential site use. ROR to be based on
pathway exclusion only. No Tier 3 analysis or development of rem.objectives for dioxinffurans.
2 copies of draft report furnished for review
6 copies of final report for submission
TERRACON Labor Personnel Rate Est Hrs
Principal J.Nardozzi $160.00 6 $960
Sr.Professional E.Powley $130.00 12 51,560
Project Professional M.Wilson $95.00 60 $5,700
Sr.Staff Professional G.Hintz $85.00 24 $2,040
Staff Professional $75.00 0 $0
CADD Tech.II D.Chester $75.00 16 $1,200
Admin Support A.Mesa $45.00 a $360
Tf or �nif. - - . . -
Other Direct Costs
Vehicles 2 Days $75.00 1.0 $150
In-House ODCs 5.00% Dir.Labor 1.0 $543
Subtotal Task 400E $12,513
•
Total Task 400-SRP Reporting $18,438
500 Project Management!Meetings/Regulatory Coordination
Assume 2 meetings with IEPA and/or Citypersonnel.
Assume one trip to Springfield
SRP fees to be paid directly by City
TERRACON Labor Personnel Rate Est Hrs
Principal J.Nardozzi $160.00 30 $4,800
Senior Professional E.Powley $130.00 B $1,040
Project Professional M.Wison •
$95.00 24 52,280
Clerical/Admin A.Meza $45.00 Z $90
-- _ _ - _ -- _ - 6,4
Other Direct Costs
Vehicles 3 Days $75.00 1.0 $225
In-House ODCs 4.00%Dir Labor 1.0 '• 28
Subtotal-Task 500 $8,753
GRAND TOTAL- Terracon Professional Services $84,182
Terracon Consultants,Inc. 4 Proposal No.N080327
•
f
Table 3 5/16/2008
Laboratory Analytical Costs and Unit Rates
City of Elgin -Elgin Salvage Redevelopment Site
Y
AOC#2,3,4,5 AOC#1,6,7,9A,98,10 Groundwater
Parameter Method ..r Std.Unit Discount Unit Soli Cost Water Cost ; Soli Cost Water Cost New Cost Existing Cost
Y
VOCs 5035/8260 $180 35.0% $117.00 2 $234.000 $0,00 8 $936.00 0 80.00: 7 $819.00 6 $702.00
TPH $100 35.0% $65.00 4 $260.00 0 $0.00 15 $975.00 0 $0.00, 0 $0.00 0 $0.00
PNAs 8270 $150 35,0% $97.50 7 $682.50 0 $0.00 8 $780.00 0 $0.00 0 $0.00 0 $0.00
Carbazole 8270 $150 35.0% $97.50 0 $0.00 0 $0.00 2 $195.00 0 $0.00 0 $0.00 0 $0.00
TCLP Lead $100 35.0% $65.00 2 $130.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00
Priority Pollutant Metals(13) 6010 $166 35.0% $120.90 7 $846.30 0 $0.00 17 $2,055.30 0 $0.00• 7 $846.30 6 $725.40
Metals Prep 3050 $12 35.0% $7.80 0 $0.00 0 $0.00 0 $0.00 0 $0.00, 0 $0.00 0 $0.00
SVOCs 8270 $300 35.0% $195.00 0 $0.00 0 $0.00, 0 $0.00 0 $0.00' 7 $1,365.00 6 $1,170.00
Pesticides/PCBs 8081/8082 $180 35.0% $117.00 0 $0.00 0 $0.00' 0 $0.00 0 $0.00: 0 $0.00 0 $0.00
pH-Soil 9045 $12 35.0% $7.80 1 $7.80 0 $0.00 4 $31.20 0 $0.00: 0 $0.00 0 $0.00
TCL Parameters $1,002 35.0% $651.30 5 $3,256.50 0 $0.00; 5 $3,256.50 0 $0.00: 0 $0,00 0 $0.00
Used Oil Parameters $642 35.0% $417.30 3 $1,251.90 0 $0.00 t 0 $0.00 0 $0.00• 0 $0.00 0 $0.00
$12 35.0% $7.80 0 $0.00 0 $0.00 t 0 $0.00 0 $0.00, 0 $0.00 0 $0.00
Dioxin/Furans RapldScreen $300 10.0% $270.00 0 $0.00 0 $0.001 0 $0.00 0 $0.00: 0 $0.00 0 $0.00
Dioxin/Furans(Confirm Pos.) 8290 $550 0.0% $550.00 0 $0.00 0 $0.00; 0 $0.00 0 $0.00 0 $0.00 0 $0,00
Dioxin/Furans 8290 $750 0.0% $750.00 1 $750.00 0 $0.00> 0 $0.00 0 $0,00 0 $0.00 0 $0.00
pH-Water 9040 $6 35.0% $3.90 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00
Organic Carbon(Foc) ASTM D2974 or $16 0.0% $15.60 0 $0.00 - 0 $0.00 0 •$0.00 0 $0.00 0 0 •
9060A $0.00 $0.00
$15.60 0 $0.00 0 $0.00 0 $0.00 0
Reactive Sulfide&Cyanide $24 35.0% 0 $0.00 0 $0.00
FlashPt,Paint Filter $42 35.0% $27.30 0 $0.00 0 $0.00[ 0 $0.00 0 $0.00 0 $0.00 0 $0.00
Encore Preservation $12 0.0% $12.00 2 $24.00 0 $0.00„ 8 $96.00 0 $0.000 $0.00 0 $0.00
M
Totals 34 $7,443.00 0 $0.00: 67 $8,325.00 0 $0.00: 21i $3,030.30 18 $2,597.40
Grand Total $7,443 t $8,325 $3,030 $2,597
Subcontract Lab: First Environmental Laboratories,Inc. Note: All analytical costs based on standard laboratory turnaround time(5 to 7
Naperville,IL working days).
Subcontract Lab: Triangle Laborat(Dioxin/Furans only) Note: Standard turnaround time for Dioxin/furans by 8290 is 18 days.
Durham,NC
•
Additional Site Investigation Unit Rates
Unit
Soil Borings 12 ft depth with GeoProbe $275.00 Boring
Drilling Mobilization $250.00 Mob8
Monitoring Well Installation 16 ft.deep, 2-inch diameter,PVC construction $875.00 Well
Photoionization Detector $75.00 Day
Field Vehicle $50.00 Day
Terracon Consultants,Inc 5 Proposal No.N080327
.4 • or
Exhibit 1-B
Table 4
TERRACON ENVIRONMENTAL SERVICES FEE SCHEDULE
City of Elgin
2008
PERSONNEL
Labor Category Billing Rate
A. Professional Staff
1. Staff Professional $75.00
2. Senior Professional $85.00
3. Project Professional $95.00
4. Senior Project Manager/Professional $130.00
5. Principal $160.00
6. Expert Witness $200.00
B. Technician Staff
1. Technician $65.00
2. Remedial Specialist $75.00
C. Support Staff
1. Clerical $45.00
2. CADD Tech I $65.00
3. CADD Tech II $75.00
Note: Hourly rates will be increased by a multiple of 1.3 for Saturday, Sunday and
holiday work or off shift work when required by client or for emergency response
with less than 36 hour notice.
EXPENSES AND SUPPLIES
Vehicle Charge(local area,within 25 miles of office) $75.00 /day
Vehicle Charge (local area,within 25 miles of office,less than $40.00 /1/2 day
4 hours)
Vehicle Charge(outside local area) $0.60/mile
Per Diem, Lodging and Food Minimum of $100.00 /day
Miscellaneous charges, including analytical laboratory tests, Cost+15%
shipping charges, rental equipment,outside labor,public
transportation,materials, or other contracted services
Proposal No. N080327
Terracon Consultants, Inc. 6
;,
June 19, 2008 -
't NORTHWEST
_ P•
TO: Mayor and Members of the City Council
FROM: Olufemi Folarin, City Manager
Raymond H. Moller, Director of Economic
Development and Business Services
SUBJECT: Additional Environmental Testing Service, North Grove Residential
Redevelopment at 464 & 520 McBride Street
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to authorize a contract with Terracon Consulting Engineers & Scientists for
environmental testing services at 464 & 520 McBride Street.
RECOMMENDATION
It is recommended that the City Council authorize an environmental services contract with
Terracon for environmental testing services at 464 & 520 McBride Street in the amount of
$122,117.
BACKGROUND
The North Grove Residential Redevelopment Area consists of over 20 acres of property north of
the new Gail Borden Library. Significant environmental contamination has been present and
environmental testing and remediation has taken place on the various parcels. The Illinois
Environmental Protection Agency (IEPA) is requiring additional soil and ground water testing at
the referenced properties.
464 McBride Street
The IEPA issued technical comments regarding the status of this site in response to two reports
prepared by Terracon. These reports included the Supplemental Site Investigation; Remediation
Objectives Report; Remedial Action Plan; Remedial Action Completion Report
(SSI/ROR/RAP/RACR) which was originally submitted to IEPA in October 2006 and the
Supplemental Groundwater Investigation report dated March 27, 2007. Further, representatives
of the City of Elgin and Terracon met with IEPA officials on January 24, 2008 with a subsequent
follow up telephone call on January 31, 2008 to discuss IEPA's comments and position
regarding the Salvage Yard Site.
Environmental Testing Services—464 and 520 McBride Street
June 19, 2008
Page 2
IEPA's comments and assessment of the site indicates that further investigation of the site is
required. Some of the key items cited by IEPA are highlighted below:
• IEPA expressed some concern that the quantity of sampling conducted did not adequately
demonstrate that no free product remained in the subsurface soils. In response to earlier
IEPA comments, Terracon did collect and analyze a number of samples for Total Petroleum
Hydrocarbons (TPH) as a means of evaluating this concern. However, IEPA has stated that
more sampling of this type is necessary and appropriate based on site history and the initial
soil investigation results.
• IEPA requested that additional groundwater monitoring be performed at the site. Terracon's
Supplemental Groundwater Investigation (March 2007) included the installation of six new
monitoring wells onsite and reported on the collection of groundwater samples over three
separate sampling events. It was Terracon's intent that such a program would provide an
overall assessment of the site and was adequate to address the groundwater issue, especially
in consideration that future use of groundwater would be prohibited. Notwithstanding the
available data, IEPA has requested the installation of additional monitoring wells targeted in
areas of the site that exhibited the presence of free product based on prior sampling efforts
ancUor visual site observations.
• IEPA's comments request additional evaluation of potential metals contamination onsite.
Notably, IEPA was concerned that elevated soil pH conditions preclude the use of pH
specific tables provided in the TACO regulations to evaluate the soil component pathway for
various metal constituents.
• IEPA made specific comments reflecting the need for additional soil confirmation sampling
in nine of the 10 identified Areas of Concern (A0Cs) at the site. These comments were
specific to each AOC and are presented in detail in IEPA's correspondence dated October 16,
2007.
Also, Terracon will incorporate a portion of the McBride Street right-of-way into the
reconfigured Salvage Yard Site. This will allow the City to obtain NFR coverage for this portion
of the North Grove Redevelopment Area without the need for pursuing a separate site enrollment
and report submittal process with IEPA.
Scope of Work
Task 1 — Evaluation of IEPA Comments and Work Plan Development
Task 2 — Supplemental Soil Confirmation Sampling: (42 borings)
Task 3 — Supplemental Groundwater Assessment (7 new monitoring wells)
Task 4—Reporting
Fee—Maximum not to exceed $84,182
Environmental Testing Services—464 and 520 McBride Street
June 19, 2008
Page 3
520 McBride Street
The IEPA issued technical comments in February 2008 regarding the status of this site in
response to Terracon's Supplemental Site Investigation; Remediation Objectives Report;
Remedial Action Plan (SSIR/ROR/RAP) which was originally submitted to IEPA in March 2006
with a follow up submittal in March 2007.
IEPA's comments and assessment of the site indicates that further investigation of the site is
required. Some of the key items cited by IEPA are highlighted below:
• IEPA requested new groundwater monitoring be performed based on the discovery of
contamination in the southwest portion of the site and the need to further assess volatile
organic compounds (VOCs) on-site. Because of the fire in the existing warehouse building
in December 2005 and the subsequent building demolition and grading activity, all but one of
the onsite wells have been destroyed and are no longer available for the collection of
samples. Thus, a new set of monitoring wells are needed.
• IEPA is requesting that changes made to the TACO regulations that became effective after
the submittal of Terracon's report be reflected in the updated report. The TACO changes
affect the allowable remediation objectives for several constituents of concern at the site
including mercury, various VOC compounds and polynuclear aromatic Hydrocarbons (PNA)
constituents.
• In the course of IEPA's recent review, IEPA reevaluated the site data back to the original
Comprehensive Site Investigation report prepared by ENSR in 2002. Certain assumptions
made at that time are now being called into question and need to be reevaluated. Notably, in
the 2005 CSIR report, groundwater modeling was conducted and Terracon was not aware of
any issues related to the modeling effort. IEPA now requests that the groundwater modeling
be revised and updated based on new data and to meet potentially more stringent criteria (i.e.,
surface water quality criteria for the Fox River).
• IEPA requested corrections and revisions to several specific figures and test references.
Some of these comments reflect a misunderstanding of the infotmation that was being
conveyed on the figures; while other instances reflect minor deficiencies in Terracon's
report. Terracon will assume responsibility for correction of these items; costs associated
with the corrections and clarifications are not included in the proposed costs outlined herein.
Also, as recently discussed with City representatives, Terracon will incorporate a portion of the
McBride Street right-of-way into the reconfigured Elgin Lumber Yard site. This will allow the
City to obtain NFR coverage for this portion of the North Grove Redevelopment Area without
the need for pursuing a separate site enrollment and report submittal process with IEPA.
•
Environmental Testing Services—464 and 520 McBride Street
June 19, 2008
Page 4
Scope of Work— 520 McBride Street
Task 1 — Supplemental Site Investigation
- 11 soil borings
- 5 groundwater monitoring wells
Task 2 — Site Report Preparation
- Supplemental Site Investigation Report
- Remediation Objectives Report
- Remedial Action Plan
Task 3 — Regulatory Coordination/Project Management
Fee— Maximum not-to-exceed $37,935
To date approximately $565,000 in contractual environmental services has been awarded to
Ten-aeon for professional services at 464 and 520 McBride Street.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
FINANCIAL IMPACT
The cost of the proposed services by Teracon total $122,117. There is $1,305,000 budgeted and
$1,026,566 available in the Riverboat Fund, account number 275-0000-791.92-32, "Land
Improvements," project number 030100, "North Kimball Remediation" to enter into this
contract.
LEGAL IMPACT
The award of this contract is an exception to the procurement ordinance.
ALTERNATIVES
1. The City Council may choose to enter into a contract with Ten-aeon for environmental
services at 464 & 520 McBride Street in the amount of$122,117.
2. The City Council may choose not to enter into a contract with Teracon for
environmental at 464 & 520 McBride Street in the amount of$122,117.
Respectfully submitted for Council consideration.
RHM/jr
Attachment