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HomeMy WebLinkAbout08-154 Unsigned Resolution No. 08-154 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE TOWN OF ELGIN (2008 Youth at Risk Summer Program) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,and Diane Robertson,City Clerk,be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with the Town of Elgin for the 2008 Youth at Risk Summer Program, a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: June 11, 2008 Adopted: June 11, 2008 Omnibus Vote: Yeas: 6 Nays: 0 Attest: s/Diane Robertson Diane Robertson, City Clerk May 9, 2008 ° TO: Mayor and Members of the City Council FROM: Olufemi Folarin, City Manager Robert Duffy, Deputy Chief of Police r J. SUBJECT: Acceptance of a Grant from Elgin Township—Youth at Risk Summer Program PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider accepting a grant from Elgin Township for the operation of a summer program. RECOMMENDATION It is recommended that the City Council approve the acceptance of a grant from Elgin Township in the amount of$20,000. BACKGROUND The vision of the 2008 Youth at Risk Summer Program is to see children mature into responsible citizens by creating a positive environment for them to make informed and responsible decisions while challenging and supporting the development of life skills. The mission is to provide the youth (ages 8 throughl6) of Elgin Township with the opportunities to comprehend, embrace and practice choices that would ultimately result in a healthy, positive lifestyle. The program incorporates positive peer motivation and mentoring. The summer program will improve personal development skills in all youth by offering programs and services in the areas of academics, life skills, recreation and self-motivation. The lessons and activities are thought provoking, life changing and relevant to the interest of today's youth. The program is fully inclusive for youth of all backgrounds and abilities. This program will collaborate with faith communities, schools and social service organizations to establish and staff the program for Elgin Township youth. In cooperation with school district U-46, Renz Center and Elgin Township, the Elgin Police Department will be conducting courses of instruction which will include: Drug Prevention, Peer Jury, Gang Awareness and Truancy Prevention/Consequences. In addition, we will involve the kids in physical fitness activities. Youth at Risk Summer Program Grant May 9, 2008 Page 2 Police (School) Liaison and DARE officers will be assigned to staff this program. There will be nine officers involved, including the Sergeant and also supplemented by our ROPE officers who have been asked to participate. Additional staffing will be supplied by the Renz Addiction Counseling Center and other community based organizations that wish to participate. Program hours of operation are: 5:00 pm to 9:30 pm, Monday through Friday for 11 weeks from June 9, 2008 through August 22, 2008, at various U-46 middle school locations. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None FINANCIAL IMPACT The grant award from Elgin Township would total $20,000. Program costs would include instructional materials and gym rental expenses from U-46 not to exceed $20,000. The City will also be supplying oversight of the program by School Liaison Officers from Major Investigations Division as part of their regular salaries (no overtime). Renz Center representatives will also participate at no additional cost to the program. LEGAL IMPACT None ALTERNATIVES 1. The City Council may choose to accept this grant. 2. The City Council may choose not to accept this grant and to seek other funding for this program. Respectfully submitted for Council consideration. RD I AGREEMENT AGREEMENT, made this 9th day of June , 2008, by and between the Township of Elgin, Illinois, a municipal corporation ("Township") and the City of Elgin, Illinois, a municipal corporation ("Recipient")". WHEREAS, TOWNSHIP is authorized to expend funds to provide social services for the poor and/or aged of Elgin Township, 60 ILCS 1/85-13(a) (1) (G); and WHEREAS, Recipient has made application for receipt of such funds, for the following specific purpose: Operating expenses to support social service programs of the Recipient to Elgin Township residents. WHEREAS, the Elgin Board of Trustees, on the 2nd day of April , 2008, by formal motion and vote of said Board, did approve the application of Recipient in the amount of Twenty Thousand Dollars ($ 20,000.00 ) Dollars. NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL PROMISES SET FORTH HEREIN, AND OTHER GOOD AND VALUABLE CONSIDERATION, IT IS AGREED BY AND BETWEEN THE PARTIES HERETO AS FOLLOWS: 1. Recipient agrees that all portions of these monies shall be used, directly or indirectly, to provide social services for youth programs, mental health, and the poor or aged who are residents of Elgin Township. 2. Recipient agrees that if more than twenty-five percent (25%) of any construction project is funded by any portion of the funds received under this Agreement, that all laborers and mechanics employed by contractors or subcontractors will be paid wages not less than those specified by the Secretary of Labor under the Davis-Bacon Act for similar construction in the locality in effect at time of project. 3. Recipient agrees that no person shall on the grounds of race, color, creed, national origin or sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded with any portion of the funds received under this Agreement. 4. Disbursement of funds shall be subject to the following further terms and conditions: a. The total grant of Twenty Thousand Dollars ($20,000.00) Dollars shall cover the period commencing on the lst day of April , 2008 through the 315` day of March , 2009 ("the Grant period"). b. The grant funds provided for hereunder shall be disbursed to Recipient on or before , 2008." One time disbursement of funds in full. Agreement Page 2 of 2 c. Recipient agrees to follow proper accounting and auditing procedures; to maintain a record of all monies received from the Elgin Town Board of Trustees, and of the disbursement of said monies; and to submit to the Town Board of Trustees an interim activity report after 6 months and a final account at the end of the Grant Period. Recipient shall expend all grant funds within the Grant Period. d. Recipient agrees to utilize the monies hereunder in strict adherence to the terms and conditions of this Agreement. 5. Recipient makes the following representations and warranties, as a condition of receipt of funds under this Agreement: a. Recipient is authorized to receive such funds, and the persons executing this Agreement have been authorized to do so, all by formal resolution of the Board of Directors or other governing body of Recipient. 6. "This agreement shall not be construed so as to create a joint venture, employment, partnership or other agency relationship between the parties hereto." 7. "This agreement is the only agreement between the parties hereto. There are no other agreements, either oral or implied, affecting the subject matter of this agreement." 8. Other conditions: Program: Open GymEun Summer Program IN WITNESS WHEREOF, the parties hereto have set their hands and seals to this Agreement on the date first above written. CITY OF ELGIN TOWN OF ELGIN: RE IENT: BY: By Annette M. Miller :IOlu mi Folarin Ci Manager ATTEST: ATTEST: BY: Town Clerk x1kkk City Clerk Kathy Granzow From: Kathy Granzow Sent: Monday, June 16, 2008 9:28 AM To: Robert E. Duffy l I Subject: 2008 Youth at Risk Summer Program agreement Hi Bob- I am sending you interoffice mail the copies of the subject agreement that are signed by the City, and I will need you to get them signed by Elgin Township, and return a fully executed original to our office. Thanks. Kathy Granzow City Clerk's office x5660 1