HomeMy WebLinkAbout08-114 Resolution No. 08-114
RESOLUTION
RATIFYING THE EXECUTION OF AN INTERAGENCY AGREEMENT WITH
THE ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY
FOR TWO PART-TIME DOMESTIC VIOLENCE CASE WORKERS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that it
hereby ratifies and approves the execution of an interagency agreement with the Illinois Criminal
Justice Information Authority for Two Part-Time Domestic Violence Case Workers,a copy of which
is attached hereto and made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: April 23, 2008
Adopted: April 23, 2008
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
PROGRAM TITLE: Law Enforcement&Prosecuter-Based Victim Assistance Services
AGREEMENT NUMBER: 206246
PREVIOUS AGREEMENT NUMBER(S): 204046
204546
206046
ESTIlVLATED START DATE: March 1,2008 ( j
SOURCES OF PROGRAM FUNDING: ) "°.
Victims of Crime Act FFY 06 Funds. $20,021
Matching Funds: $ 5,005
Over-Matching Funds: $ 38
Total: $ 25,064
IMPLEMENTING AGENCY: City of Elgin/Police Department
ADDRESS: 150 Dexter Court
Elgin,IL 60120
FEDERAL EMPLOYER IDENTIFICATION
NUMBER: 36-6005862
AUTHORIZED OFFICIAL: Ed Schock
TITLE: Mayor,City of Elgin
TELEPHONE: 847-931-5595
PROGRAM FINANCIAL OFFICER: Jim Nowicki
TITLE: Fiscal Services Manager
TELEPHONE: 847-931-5625
PROGRAM AGENCY: City of Elgin,Police Department, Social Services Unit
ADDRESS:
151 Douglas Avenue
Elgin,IL 60120
PROGRAM DIRECTOR: JoAnn Stingley
TITLE: Victims Assistance Coordinator
TELEPHONE: 847-289-2686
E-MAIL: stingley 1@cityofelgin.org
FISCAL CONTACT PERSON: Robert Duffy
AGENCY: Elgin Police Depai Intent
TITLE: Deputy Chief
TELEPHONE: 847-289-2763
FAX: 847-289-2750
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EMAIL:
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PROGRAM CONTACT PERSON: JoAnn Stingley
TITLE: Victims Assistance Coordi
nator
TELEPHONE: 847-289-2686
FAX : 847-289-2750
E-MAIL: stingley 1@cityofelgin.org
City of Elgin on behalf of the Elgin Police Department
Law-Enforcement Prosecutor-Based Victim Assistance Services
Agreement#206246
INTERAGENCY AGREEMENT
Victims of Crime Act Victim Assistance Grant Program
This interagency agreement is entered into by the Illinois Criminal Justice Information Authority,with its offices at 120
South Riverside Plaza,Chicago,Illinois 60606,hereinafter referred to as the"Authority",and the City of Elgin on
behalf of the Elgin Police Department, hereinafter referred to as the "Implementing Agency,"with its principal offices
at 150 Dexter Court,Elgin,Illinois,60120, for implementation of the Law Enforcement Prosecutor-Based Victim
Assistance Services Program.
WHEREAS,Section 7(k)of the Illinois Criminal Justice Information Act(20 ILCS 3930/7(k))establishes the Authority
as the agency"to apply for,receive,establish priorities for,allocate,disburse and spend grants of funds that are made
available...from the United States pursuant to the federal Crime Control Act of 1973,as amended,and similar federal
legislation,and to enter into agreements with the United States government to further the purposes of this Act,or as may
be required as a condition of obtaining federal funds;"and
WHEREAS,pursuant to the Authority's rules entitled"Operating Procedures for the Administration of Federal Funds,"
(20 Illinois Administrative Code 1520 et seq.)the Authority awards federal funds received by the State of Illinois
pursuant to the Victims of Crime Act and enters into interagency agreements with state agencies,units of local
government,and not-for-profit organizations for the use of these federal funds;and
WHEREAS,pursuant to the Victims of Crime Act,the Authority has been designated as the State agency responsible
for administering this program;and
WHEREAS,the Authority designated the Implementing Agency to receive funds for the purpose of implementing a
program to address one of the named areas.
NOW,THEREFORE,BE IT AGREED by and between the Illinois Criminal Justice Information Authority and the
Implementing Agency as follows:
SECTION 1. DEFINITIONS
"Program": means a planned,integrated approach to an identified problem which is characterized by clear goals,
measurable objectives,the implementation of strategies to achieve those objectives and a mechanism
for assessing the effectiveness of those strategies.
SECTION 2. PERIOD OF PERFORMANCE AND COSTS INCURRED
The period of performance of this agreement shall be from March 1,2008 through August 31,2008.
Costs incurred before the execution date of this agreement may be charged to this agreement if included in Exhibit
B,incurred during the period of performance,and the Implementing Agency performed in accordance with the
terms and conditions of this agreement.
The Authority shall not be responsible for costs incurred before or after the period of performance of this agreement.
SECTION 3. COMMENCEMENT OF PERFORMANCE
If performance has not commenced within 60 days of the original starting date of this agreement,the Implementing
Agency agrees to report by letter to the Authority the steps taken to initiate the program,the reasons for the delay,and
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY
Federal and State Grants Unit
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City of Elgin on behalf of the Elgin Police Department
Law-Enforcement Prosecutor-Based Victim Assistance Services
Agreement#206246
the expected starting date.
If the program is not operational within 90 days of the starting date of this agreement,the Implementing Agency agrees
to submit a second letter to the Authority explaining the implementation delay.The Authority may at its discretion either
cancel this agreement or extend the implementation date of the program past the 90-day period.
If the program is interrupted for more than 30 days after commencement,due to loss of staff or any other reason,the
Implementing Agency agrees to notify the Authority in writing explaining the reasons for the interruption and the steps
being taken to resume operation of the program.The Authority may, at its discretion,reduce the amount of federal funds
awarded and/or terminate this agreement if the program is interrupted for more than 90 days.
If this agreement is terminated due to this section,the Authority will only pay for those services rendered as of the date
service delivery ceased.Any funds advanced to the Implementing Agency and not expended as of that date shall be
repaid to the Authority upon notification by the Authority.
SECTION 4. PAYMENT
The maximum amount of federal funds payable under this agreement is$20,021 and is dependent on the expenditure of
matching funds as described in this agreement and Exhibit B,and the performance of the Implementing Agency in
accordance with the terms and conditions of this agreement.
The Authority agrees to make payment to the Implementing Agency for the administration and implementation of the
program described in Exhibit A.Upon receipt of the fiscal and progress reports described in this agreement,quarterly
payments will be made to the Implementing Agency.No payment will be made until all outstanding reports are
received by the Authority,including outstanding reports from previously funded Authority programs. In addition,
due to the unique requirements of the program being funded,the Implementing Agency may request that an advance
payment be made during any quarter and must include supporting documentation with the request.Requests for
advance payment are subject to review and approval.No payment will be made to an Implementing Agency unless and
until the Implementing Agency is in full compliance with applicable state and federal laws and the terms and conditions
of this agreement.
The Implementing Agency must provide for the deposit of program funds,including federal and matching funds,into a
bank account in the name of the Implementing Agency,either depositing such funds into an account separate from any
of its other bank accounts or treating such funds as a separate line item per its budget and audited financial statements.
Federal funds shall be immediately deposited into such bank account.
SECTION 5. MATCH
The Implementing Agency certifies that it(a)meets the requirements of this agreement and(b)has at least 20 percent of
its support(including in-kind contributions)from sources other than federal funds for the program described in Exhibit
A.Therefore one dollar in cash or in-kind match is required for each four dollars of federal funding received.
Failure of the Implementing Agency to apply non-federal financial support to the program described in Exhibit A in
the amount of at least 20 percent of such program's costs,shall result in a proportionate reduction in the amount of
federal funds awarded under this agreement and may result in the return of funds already awarded. To meet this
matching funds requirement,the Implementing Agency shall apply non-federal fmancial support to the program,as
described in Exhibit B.
SECTION 6. NON-SUPPLANTATION
The Implementing Agency certifies that VOCA funds will not be used to supplant(replace) State or local funds.
VOCA funds must increase the amount that would otherwise be available to the Implementing Agency for the types
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Federal and State Grants Unit
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City of Elgin on behalf of the Elgin Police Department
Law-Enforcement Prosecutor-Based Victim Assistance Services
Agreement#206246
of activities eligible for funding under the Victims of Crime Act.
SECTION 7. FUNDING ELIGIBILITY REQUIREMENTS
Implementing Agency certifies that it,and its subcontractors,shall use VOCA and match funds for only allowable
services,activities and
costs as described in the Victims of Crime Act Crime Victims Assistance Program
,
Guidelines; Section E. Services,Activities, and Costs at the Subrecipient Level.
The Implementing Agency certifies that only those costs related to the delivery of direct services to victims of crime
shall be paid pursuant to this agreement,in accordance with Exhibit B.
In administering the program described in Exhibit A the Implementing Agency agrees that it:
(a) Is a nonprofit organization or public agency that provides services to victims of crime;
(b) Has a record of providing effective service to victims of crime and at least 20 percent of its financial support
(including in-kind contributions)is from non-federal sources;or,if it has not yet demonstrated a record of
providing services,it can demonstrate that 25-50 percent of its financial support comes from non-federal
sources; •
(c) Utilizes volunteers;
(d) Promotes coordinated public and private efforts within the community served to aid crime victims;
(e) Assists victims in seeking available crime victim compensation benefits;
(f) Maintains statutorily required civil rights statistics on victims served by race,national origin,sex,age,and
disability,where such statistics are voluntarily provided by those receiving assistance,and permits reasonable
access to its books,documents,papers,and records to determine whether the Implementing Agency is
complying with applicable civil rights laws;this requirement is waived when the Implementing Agency is
providing a service,such as telephone counseling,where soliciting the information may be inappropriate or
offensive to the crime victim;
(g) Provides services to victims of federal crimes on the same basis as victims of State and local crimes;
(h) Provides services to crime victims,at no charge,through the program described in Exhibit A;and
(i) Maintains confidentiality of client-counselor information,as required by State and federal law.
Implementing Agency certifies that it,and its subcontractors,shall not use VOCA or match funds to pay for
presentations given by VOCA or match funded personnel,unless the following conditions are adhered to. These
presentations should serve as a means of reaching the project's target population either through outreach to individual
crime victims or through agencies that typically have contact with the target population.
• VOCA or match funded staff time,not to exceed an average of 4 hours per month,may be used to provide
public presentations to community groups and schools provided the primary purpose of the presentation is
to inform people about the VOCA funded project and available services.
• VOCA or match funded staff time,not to exceed an average of 10 hours per month,may be used to provide
publicpresentations resentations to criminal justice personnel and medical service providers provided the primary
purpose of the presentation is to inform people about the VOCA funded project and available services.
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SECTION 8. PROGRAM DESCRIPTION,BUDGET,EXHIBITS AND AMENDMENTS
The Implementing Agency agrees to undertake and perform in a satisfactory manner in accordance with the terms
and conditions of this agreement,the program described in the Program Description attached and incorporated as
Exhibit A and the Budget attached and incorporated as Exhibit B.
The documents appended are made a part of this agreement,as exhibits and amendments as the case may be.Any
amendment to this agreement must be signed by the parties to be effective.The Implementing Agency shall perform
the services subject to this agreement in accordance with all terms,conditions,and provisions set forth in such
exhibits and amendments.
SECTION 9. OBLIGATIONAL LIMITATION
Payment under this agreement is subject to passage of a suitable and sufficient appropriation by the Illinois General
Assembly.Obligations of the State of Illinois will cease immediately without penalty of further payment being required
in any fiscal year should the actions of the General Assembly or any applicable funding source result in the failure to
appropriate or otherwise make available sufficient funds for this agreement.
SECTION 10. FINANCIAL CAPABILITY
The Authority may,in its discretion,require the Implementing Agency to provide documentation on its financial
capability. This may include,but is not limited to,copies of the Implementing Agency's annual report,credit
accountingred assurances on the adequacy of the
g Agency's
po , de and operations. The quency status of Federal Implementing Agency must comply with federalpnd state financial
system
management standards.
SECTION 11. REPORTING AND EVALUATION REQUIREMENTS
Unless another reporting schedule has been required or approved by the Authority,the Implementing Agency agrees to
submit the following minimum data to the Authority on a quarterly basis,with quarters beginning at the start of the
calendar year,within 15 days following the quarter covered by the report:
a) Victim Statistics:Total number of victims and significant others served by program,type of crime,
type of services provided,race,sex,age,national origin and disability,where such information is
voluntarily furnished by those receiving services;and
b) Staff Information:Number of hours and types of service contributed during the reporting period by
paid and volunteer staff.
The Implementing Agency agrees to submit the following infonnation as required by the Authority:
a) Changes that have been made in the program since receiving the federal funds that will benefit victims
of crime;
b) A short description of how the program has coordinated its activities with other service providers in
the community;
c) A short description of how the program has assisted crime victims in seeking available crime victim
compensation benefits;
d) Victim statistics,including the total number of victims served by criminal justice status(i.e.
reporting/non-reporting,prosecution/non-prosecution);
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY
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City of Elgin on behalf of the Elgin Police Department
Law-Enforcement Prosecutor-Based Victim As Agreemee nt Services
#20v246
e) Staff information,including the number of hours of training received by volunteers and paid staff;
f) Program information and activities,including the number of hours of training presented,number of
hours of public information and education programs presented;and
g) Number of referrals to/from other agencies.
Unless another reporting schedule has been required or approved by the Authority, the Implementing Agency is also
required to submit quarterly fiscal reports and to file year-end program financial status reports.The Executive
Director of the Authority will determine the content and form of these reports.The Implementing Agency agrees to
report any additional information required by the Executive Director of the Authority.
SECTION 12. MAINTENANCE OF RECORDS
The Implementing Agency agrees to maintain records which document activity reported n o more Authority
than 0 days following a this
agreement.Such records shall be accessible to the Authority for monitoring purposes
request that such records be produced by the Implementing Agency.Inability of the Implementing Agency to produce
such records or failure to produce such records shall be cause for suspension or termination of this agreement.
The Implementing Agency agrees to retain financial and program records for a minimum of 3 years after the
expiration date of this agreement,or 3 years after closure of Implementing Agency's most recent audit report,
whichever is later.The Implementing Agency shall maintain,for this 3-year period,adequate books,records, and
supporting documents to verify the amounts,recipients,and uses of all disbursements of funds passing in conjunction
with this agreement;the agreement and all books,records,and supporting documents related to the agreement shall
be available for review and audit by the Auditor General,federal awarding agency personnel,the Authority,or any
person duly authorized by the Authority; and the Implementing Agency agrees to cooperate fully with any audit
conducted by the Auditor General,the federal awarding agency,the Authority or any person duly authorized by the
Authority,and to provide full access to all relevant materials.Failure to maintain the books,records,and supporting
documents required by this Section shall establish a presumption in favor of the State for the recovery of any funds
paid by the State under the agreement for which adequate books,records,and supporting documentation are not
available to support their purported disbursement.
If any litigation,claim,negotiation,audit,review or other action involving the records has been started before the
expiration of the 3-year period,the records must be retained until the completion of the action and resolution of all
issues that arise from it or until the end of the regular 3-year period,whichever is later.
SECTION 13. CLOSE-OUT REQUIREMENTS
Within 45 days of the expiration date of this agreement or any approved extension thereof the following documents
must be submitted by the Implementing Agency to the Authority:(a)final fmancial status report;(b)fmal progress
reports;(c)property inventory report;and(d)other documents required by the Authority.
SECTION 14.INSPECTION AND AUDIT
If required by revised Office of Management and Budget Circular A-133 "Audits of States,Local Governments, and
Non-Profit Organizations,"the Implementing Agency agrees to provide for an independent audit of its activities.
Audits shall be made annually,unless A-133 allows the Implementing Agency to undergo biennial audits.Audits
shall be made in accordance with the Generally Accepted Government Auditing Standards(GAGAS),
General
Accounting Standards for Audit of Governmental Organizations,Programs,Activities and Functions,the Guidelines
for Financial and Compliance Audits of Federally Assisted Programs,any compliance supplements approved by the
Office of Management and Budget, and generally accepted auditing standards established by the American Institute
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY
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City of Elgin on behalf of the Elgin Police Department
Law-Enforcement Prosecutor-Based Victim Assistance Services
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of Certified Public Accountants. Copies of all audits must be submitted to the Authority no later than 9 months after
the close of the Implementing Agency's audit period.
Known or suspected violations of any law encountered during audits,including fraud,theft,embezzlement,forgery,
or other serious irregularities,must be immediately communicated to the Authority and appropriate federal, State,
and local law enforcemen
t officials.
The Implementing Agency agrees to develop and maintain a record-keeping system to document all agreement
related activities and expenditures.These records will act as the original source material for compilation of the data
required in this agreement and all other program activity.
•
The Authority shall have access for purposes of monitoring,audit and examination to all relevant books,documents,
papers,and records of the Implementing Agency,and to relevant books,documents,papers and records of
subcontractors.
SECTION 15. PROCUREMENT REQUIREMENTS,REQUESTS FOR PROPOSALS
All procurement transactions shall be conducted by the Implementing Agency in a manner to provide,to the
maximum extent practical,open and free competition.The Implementing Agency must use procurement procedures
that minimally adhere to all applicable laws,executive orders and federal guidelines.The Implementing Agency shall
also adhere,and assure that its contractors and subcontractors adhere,to all applicable certification and disclosure
requirements of the Illinois Procurement Code.
The Implementing Agency shall follow its established procurement process if it minimally adheres to applicable
federal guidelines,and the following requirements.If the Implementing Agency's established procurement process is
less competitive than the following requirements,the following more competitive requirements must be adhered to in
lieu of the Implementing Agency's procurement process.
• For procurements of$100,000 or less,the Implementing Agency must solicit quotes or bids from at least three
sources.
• For procurements over$100,000,the Implementing Agency must formally advertise the proposed procurement
through an Invitation for Bids(IFI3),or a Request for Proposals(RFP)process.
All RFPs over$100,000,that involve the use of federal or matching funds,must be submitted by the Implementing
Agency to the Authority for review and written approval prior to their issuance.In addition,the Authority reserves
the right to request that any RFP or IFB,regardless of its dollar amount,be submitted to the Authority for review and
approval prior to its issuance.
As required by the Authority,the Implementing Agency shall submit documentation regarding its procurement
procedures and grant-funded purchases for Authority review and approval,to assure adherence to applicable federal
guidelines.
SECTION 16. SUBCONTRACTING
The use of subcontractors for any work or professional services that involves the use of federal or matching funds is
subject to Authority approval.Any work or professional services subcontracted for shall be specified by written
contract and subject to all terms and conditions contained in this agreement. If the use of subcontractors is approved
by the Authority,the terms and conditions of this agreement shall apply to and bind the party or parties to whom
such work is subcontracted as fully and completely as the Implementing Agency is bound and obligated. The
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY
Federal and State Grants Unit
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City of Elgin on behalf of the Elgin Police Department
Law-Enforcement Prosecutor-Based Victim Assistance Services
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Implementing Agency shall make reasonable efforts to assure that all subcontractors adhere to the terms and
conditions of this agreement. The Authority shall not be responsible for the performance, acts or omissions of any
subcontractor.
Subcontracts over $100,000 that are funded with federal or matching funds must be submitted by the Implementing
Agency for Authority review and approval prior to their effective dates and execution by the Implementing Agency. In
addition, the Authority reserves the right to require that any subcontract funded with federal or matching funds,
regardless of its dollar amount, be submitted to the Authority for review and approval prior to its effective date and
execution by the Implementing Agency.
As required by the Authority,the Implementing Agency shall submit documentation regarding contracts to be funded
with federal or matching funds for Authority review and approval,to assure adherence to applicable federal
guidelines.
Approval of the use of subcontractors by the Authority does not relieve the Implementing Agency of its obligation to
assure performance under this agreement.
SECTION 17. ASSIGNMENT
The Implementing Agency shall make no assignment or transfer of this agreement,any subcontracts under this
agreement or of any of the monies due hereunder without prior written approval of the Authority.In the event that
the Authority approves such an assignment or transfer,the terms and conditions of this agreement shall apply to and
bind the party or parties to whom such work is assigned or transferred as fully and completely as the Implementing
Agency is bound and obligated.
SECTION 18. INDEPENDENT CONTRACTOR
The Implementing Agency,in the performance of this agreement,shall act as an independent contractor and not as an
agent or employee of the Authority.The Authority shall not be responsible for the performance,acts or omissions of
the Implementing Agency.The Implementing Agency shall be liable, and agrees to be liable for,and shall indemnify,
defend and hold the Authority harmless for all claims,suits,judgments and damages arising from the performance of
this agreement,to the extent permitted by law.
SECTION 19. MANAGEMENT AND DISPOSITION OF EQUIPMENT AND COMMODITIES
Equipment and commodities acquired by the Implementing Agency with agreement funds shall be used for purposes
of the program described in Exhibit A only. The Implementing Agency shall retain the equipment and commodities
acquired with agreement funds as long as they serve to accomplish program purposes, whether or not the program
continues to be supported by federal funds. If the equipment or commodities originally purchased for the program
are no longer capable of fulfilling the needs of the program and must be traded in or replaced or there is no longer a
need for the equipment or commodities,the Implementing Agency shall request instructions from the Authority.
The Authority may deny equipment and commodities costs or require that the Implementing Agency relinquish
already purchased equipment and commodities to the Authority, if the Implementing Agency fails to employ an,
adequate property management system, governing the use, protection and management of such property. The
Implementing Agency is responsible for replacing or repairing equipment and commodities that are willfully or
negligently lost, stolen, damaged or destroyed. The Implementing Agency shall provide equivalent insurance
coverage for equipment and commodities acquired with agreement funds as provided for other equipment and
commodities owned by the recipient. Any loss, damage or theft of equipment and commodities shall be investigated
and fully documented,and immediately reported to the Authority.
If, for an item of equipment described in Exhibit B to be funded with either federal or matching funds, the
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Implementing Agency does not have a purchase order dated within 90 days after the start date of the agreement, the
Implementing Agency shall submit a letter to the Authority explaining the delay in the purchase of equipment. The
Authority may,in its discretion:
A. Reduce the amount of federal funding;
B. Cancel this agreement;
C. Allow the Implementing Agency to reallocate the federal or matching funds that were allocated for such
equipment to other allowable,Authority approved costs; or
D. Extend the period to purchase this equipment past the 90-day period.
Equipment purchased using federal or matching funds shall be year 2000 compliant and shall be able to process all
time/date data after December 31, 1999.
SECTION 20. CONFLICTS OF INTEREST
The Implementing Agency agrees to comply with applicable provisions of the Illinois Procurement Code(30 ILCS
500)prohibiting conflicts of interest, and all applicable terms, conditions and provisions of the code are made a part
of this agreement the same as though they were incorporated and included herein.
No employee, officer or agent of the Implementing Agency shall participate in the selection, or in the award or
administration of a contract supported by federal funds if a conflict of interest, real or apparent, would be involved.
The Implementing Agency shall establish safeguards to prohibit employees from using their positions for a purpose
that is or gives the appearance of being motivated by a desire for private gain for themselves or others.
SECTION 21.IMPLEMENTING AGENCY COMPLIANCE
The Implementing Agency agrees to comply with all applicable laws,regulations, and guidelines of the State of
Illinois,the Federal Government and the Authority in the performance of this agreement,including but not limited
to:
The Victims of Crime Act;Office of Justice Programs,Office for Victims of Crime,Victims of Crime Act
Victim Assistance Grant Final Program Guidelines(62 FR 19607,April 22, 1997);and the Office of Justice
Programs'Financial Guide.
Office of Management and Budget Circulars A-21,A-87,A-102,A-110,A-122,and A-133,Executive
Order 12372;Illinois Grant Funds Recovery Act(30 ILCS 705);Illinois Procurement Code(30 ILCS 500);
State Comptroller Act(15 ILCS 405);Authority Federal Grant Financial Guidelines;and the rules of the
Authority(20 Ill.Adm. Code 1520 et seq.).
- Provisions of 28 CFR applicable to grants and cooperative agreements including Part 18,Administrative
Review Procedures;Part 20, Criminal Justice Information Systems;Part 22,Confidentiality of Identifiable
Research and Statistical Information;Part 23, Criminal Intelligence Systems Operating Policies;Part 30,
Intergovernmental Review of Depaituient of Justice Programs and Activities;Part 38,Equal Treatment for
Faith-Based Organizations;Part 42,Non-Discrimination/Equal Employment Opportunity Policies and
Procedures;Part 46,Protection of Human Subjects;Part 61,Procedures for Implementing the National
Environmental Policy Act;Part 63,Floodplain Management and Wetland Protection Procedures;Part 66,
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City of Elgin on behalf of the Elgin Police Department
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Uniform administrative requirements for grants and cooperative agreements to State and local governments;
Part 67,Governmentwide Debarment and Suspension(Nonprocurement);and Part 69,New Restrictions on
Lobbying;Part 70,Uniform administrative requirements for grants and agreements (including subawards)
with institutions of higher education,hospitals and other non-profit organizations;Part 83, Government-
wide requirements for drug-free workplace(Grants).
Section 8136 of the Department of Defense Appropriations Act of 1988 (P.L. 100-463,effective October 1,
1988).
- National Environmental Policy Act of 1969,42 U.S.C.pars. 4321 et seq.
National Historic Preservation Act of 1966, 16 U.S.C.pars.470 et seq.
Flood Disaster Protection Act of 1973,42 U.S.C.pars 4001 et seq.
Clean Air Act of 1970,42 U.S.C.pars.7401 et seq.
- Clean Water Act,33 U.S.C.pars. 1368 et seq.;Executive Order 11738; and EPA regulations(40 CFR Part
15).
Federal Water Pollution Control Act of 1948,as amended,33 U.S.C.pars. 1251 et seq.
Safe Drinking Water Act of 1974,42 U.S.C.pars.300f et seq.
Endangered Species Act of 1973, 16 U.S.C.pars. 1531 et seq.
Wild and Scenic Rivers Act of 1968, as amended, 16 U.S.C.pars. 1271 et seq.
Historical and Archeological Data Preservation Act of 1960,as amended, 16 U.S.C.pars.469 et seq.
Coastal Zone Management Act of 1972, 16 U.S.C.pars. 1451 et seq.
Coastal Barrier Resources of 1982, 16 U.S.C.pars. 3501 et seq.
- Indian Self Determination Act,25 U.S.C.par.450f.
Intergovernmental Cooperation Act of 1968,42 U.S.C.4201 et seq.
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970,42 U.S.C.pars.4601 et
seq.
Hatch Political Activity Act of 1940,as amended, 5 U.S.C. pars. 1501 et seq.
Animal Welfare Act of 1970,7 U.S.C.pars. 2131 et seq.
Demonstration Cities and Metropolitan Development Act of 1966,42 U.S.C.pars. 3301 et seq.
Federal Fair Labor Standards Act of 1938, as amended,29 U.S.C.pars.201 et seq.
SECTION 22. NATIONAL ENVIRONMENTAL POLICY ACT AND RELATED LEGISLATION
If the Implementing Agency undertakes new activities related to the use of federal grant or matching funds in
connection with the program that include one or more of the activities listed below,the Implementing Agency shall
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assist the Authority and the U.S.Department of Justice,Office for Victims of Crime(OVC), in complying with the
National Environmental Policy Act(NEPA)and other related federal environmental impact analyses requirements,
including but not limited to those listed in this agreement.
The Implementing Agency acknowledges that this section applies to new activities whether or not they are being
specifically funded with federal grant or matching funds,in connection with the program.As long as the new activity
is being conducted by the Implementing Agency,or any subgrantee,subcontractor,or any third party, and the new
activity needs to be undertaken in order to use the federal grant or matching funds in connection with the program,
the terms of this section must be met.
Prior to obligating federal grant or matching funds in connection with the program,the Implementing Agency must
determine if any of the following activities will be related to the use of such federal grant or matching funds.The
Implementing Agency must notify the Authority in writing if it will be conducting any of the following activities,
when the activity is undertaken in order to use,or is funded with,federal grant or matching funds in connection with
the program:
• New construction.
• Minor renovation or remodeling of a property either(a)listed or eligible for listing on the National Register of
Historic Places or(b)located within a 100-year flood plain.
• A renovation,lease,or any other proposed use of a building or facility that will either(a)result in a change in its
basic prior use or(b)significantly change its size.
• Implementation of a new program involving the use of chemicals other than chemicals that are(a)purchased as
an incidental component of a funded activity and(b)traditionally used,for example,in office,household,
recreational, or educational environments.
For existing and continuing programs or activities that will be funded with federal grant or matching funds through
the Authority,upon request by the Authority as directed by OVC,the Implementing Agency shall cooperate with
OVC in any preparation by OVC of a national or program environmental assessment of that funded program or
activity.
SECTION 23. NATIONAL HISTORIC PRESERVATION ACT COMPLIANCE CERTIFICATION
If the Implementing Agency is considering renovation work that would alter or otherwise improve the exterior or
interior of a structure that will be used to accommodate the grant program,the Implementing Agency certifies it shall
assist the Authority and the Office of Victims of Crime(OVC)in complying with the National Historic Preservation
Act(NHPA).
The Implementing Agency must establish and maintain records to deter ine if the structure is 50 years or older. If
any portion of the structure is 50 years or older,the Implementing Agency shall contact the Authority. The
Implementing Agency shall provide the Authority with any information needed to comply with NHPA. This may
include assisting the Authority and OVC in consulting with the State Historic Preservation Office and amending the
proposed renovation to avoid any potential adverse impact to an historic structure. The Implementing Agency
cannot begin the proposed renovation of a structure 50 years or older until the Implementing Agency receives written
approval from the Authority.
The Implementing Agency acknowledges that this section applies to proposed renovation work whether or not it is
being specifically funded with federal grant or matching funds. As long as the proposed renovation is being
conducted by the Implementing Agency or any third party to accommodate the use of the federal grant or matching
funds,the Implementing Agency must assist the Authority and OVC in complying with the NHPA.
If the records established and maintained by the Implementing Agency clearly document that the structure is less
than 50 years old,the Implementing Agency must submit these documents to the Authority to receive approval for
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY
Federal and State Grants Unit
10
City of Elgin on behalf of the Elgin Police Department
Law-Enforcement Prosecutor-Based Victim Assistance Services
Agreement#206246
the proposed renovation being exempt from the NHPA.
SECTION 24. EQUAL EMPLOYMENT OPPORTUNITY PROGRAM CERTIFICATION
If the Implementing Agency has 50 or more employees and is receiving at least$25,000 through this agreement or
another grant subject to 28 CFR Part 42 (Nondiscrimination;Equal Employment Opportunity;Policies and
Procedures),the Implementing Agency shall formulate,implement and maintain an equal employment opportunity
program in accordance with 28 CFR Part 42.If required by this section,the Implementing Agency certifies that an
equal employment opportunity program will be in effect during the period of performance of this agreement. In
addition,an Implementing Agency receiving$500,000 or more through this agreement,or$1,000,000 or more in
aggregate grant funds in an 18 month period,shall submit a copy of its equal employment opportunity plan to the
Authority.
The Implementing Agency shall complete and submit an EEO Plan Certification to the Authority.This Certification
will indicate if the Implementing Agency is required to have an EEO Plan or if the Implementing Agency is exempt
from this requirement.
SECTION 25. CIVIL RIGHTS COMPLIANCE CERTIFICATION
The Implementing Agency certifies that no person shall be excluded from participation in,denied the benefits of,
subjected to discrimination under,or denied employment in connection with any activity funded under this
agreement on the basis of race,color,age,religion,national origin,disability,or sex.The Implementing Agency
agrees to have written sexual harassment policies which satisfy the requirements set forth in the Illinois Human
Rights Act.(775 ILCS 5).
The Implementing Agency assures compliance with the following laws, and all associated rules and regulations:
- Non-Discrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended,
42 U.S.C.3789(d);
Title VI of the Civil Rights Act of 1964,as amended;
Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National
Origin Discrimination Affecting Limited English Proficient Persons(Federal Register,June 18,2002,
Volume 67,Number 117,Page 41455-41472),and Executive Order 13166 Limited English Proficiency
Resource Document: Tips and Tools from the Field;
Section 504 of the Rehabilitation Act of 1973,as amended;
The Americans with Disabilities Act,42 U.S.C. 12101 et seq.;
Title IX of the Education Amendments of 1972;
The Age Discrimination Act of 1975;
The Department of Justice Non-Discrimination Regulations,28 CFR Part 42,subparts C,D,E, and G;
The Department of Justice regulations on disability discrimination,28 CFR Part 35 and Part 39;
The Department of Education Non-Discrimination Regulations,34 CFR Part 106;
The Illinois Human Rights Act, 775 ILCS 5;
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY
Federal and State Grants Unit
11
City of Elgin on behalf of the Elgin Police Department
Law-Enforcement Prosecutor-Based Victim Assistance Services
Agreement#206246
- The Public Works Employment Discrimination Act, 775 ILCS 10;
- The Illinois Environmental Barriers Act,410 ILCS 25;
- The Illinois Business Enterprise for Minorities,Females, and Persons with Disabilities Act,30 ILCS 575;
- The State Prohibition of Goods from Forced Labor Act,30 ILCS 583.
All applicable provisions,rules and regulations of these Acts are made a part of this agreement by reference as
though set forth fully herein.
The Implementing Agency shall complete and submit a Civil Rights Certification. In the event that a federal or State
court or administrative agency has made a fmding of discrimination within the past 5 years after a due process
hearing on the grounds of race, color, age,religion,national origin,disability,or sex against the Implementing
Agency,or any subgrantee or contractor of the Implementing Agency,the Implementing Agency will forward a copy
of the finding to the Authority along with the Certification.The Authority will forward a copy of the fording to the
Office for Civil Rights,Office of Justice Programs.
The Implementing Agency certifies that it shall not pay any dues or fees on behalf of its employees or agents or
subsidize or otherwise reimburse them for payment of their dues or fees to any club which unlawfully discriminates,
and that it shall comply with all provisions of the Discriminatory Club Act(775 ILCS 25).
SECTION 26. CONFIDENTIALITY OF INFORMATION
The Implementing Agency agrees not to use or reveal any research or statistical information furnished under this
program by any person and identifiable to any specific private person for any purpose other than the purpose for
which such information was obtained in accordance with this program and all applicable federal guidelines and
legislation.Such information shall be immune from legal process and shall not,without the consent of the person
furnishing the information,be admitted as evidence or used for any purpose in any action, suit or other judicial,
legislative or administrative proceeding.
SECTION 27. DEBARMENT AND A DRUG-FREE WORKPLACE CERTIFICATION
As required by the Authority, the Implementing Agency shall complete and submit the Certification Regarding A
Drug-Free Workplace and shall certify that neither it nor its principals are presently debarred, suspended,proposed
for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal
department or agency.
The Implementing Agency certifies that it has not been barred from contracting with any unit of State or local
government as a result of a violation of Section 33E-3 or 33E-4 of the Criminal Code of 1961,as amended.
SECTION 28. LOBBYING CERTIFICATION
Federal funds are prohibited from being used for influencing or attempting to influence persons in connection with
covered federal transactions,which include the awarding,making, entering into,extension,continuation,renewal,
amendment,or modification,of federal grants or contracts. No funds under this grant may be used,either directly or
indirectly,to support the enactment,repeal,modification, or adoption of any law,regulation,or policy, at any level
of government.
If receiving more than$100,000 pursuant to this agreement,Implementing Agency agrees to provide a Certification
Regarding Lobbying to the Authority and,if applicable, a Disclosure of Lobbying Activities form. If a subcontractor
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY
Federal and State Grants Unit
12
City of Elgin on behalf of the Elgin Police Department
Law-Enforcement Prosecutor-Based Victim Assistance Services
Agreement#206246
will receive more than$100,000 in federal funds pursuant to this agreement,Implementing Agency will provide to
the Authority a Certification Regarding Lobbying and,if applicable,a Disclosure of Lobbying Activities form signed
by the subcontractor. The Implementing Agency must provide these certifications and disclosures as required by the
Authority.
SECTION 29. INTERNATIONAL ANTI-BOYCOTT CERTIFICATION
The Implementing Agency certifies that neither it nor any substantially-owned affiliated company is participating or
shall participate in an international boycott in violation of the provisions of the U.S.Export Administration Act of
1979;or the regulations of the U.S.Department of Commerce promulgated under that Act.
SECTION 30. DRUG FREE WORKPLACE CERTIFICATION
If the Implementing Agency has 25 or more employees and is receiving$5,000 or more under this agreement,the
Implementing Agency certifies that it provides,and will continue to provide,a drug free workplace in accordance
with the Drug Free Workplace Act(30 ILCS 580).
The Act requires that no grantee or contractor shall receive a grant or be considered for the purposes of being
awarded a contract for the procurement of any property or services from the State unless that grantee or contractor
has certified to the State that the grantee or contractor will provide a drug free workplace.False certification or
violation of the certification may result in sanctions including,but not limited to,suspension of contract or grant
payments,termination of the contract or grant and debarment of contracting or grant opportunities with the State for
at least one(1)year but not more than five(5)years.
For the purpose of this certification, "grantee" or"contractor"means a corporation,partnership,or other entity with
twenty-five(25)or more employees at the time of issuing the grant,or a department,division, or other unit thereof,
directly responsible for the specific performance under a contract or grant of$5,000 or more from the State.
The contractor/grantee certifies and agrees that it will provide a drug free workplace by:
(a) Publishing a statement:
(1) Notifying employees that the unlawful manufacture,distribution,dispensing,possession or use of a
controlled substance,including cannabis,is prohibited in the grantee's or contractor's workplace.
(2) Specifying the actions that will be taken against employees for violations of such prohibition.
(3) Notifying the employee that,as a condition of employment on such contract or grant,the employee
will:
(A) abide by the terms of the statement;and
(B) notify the employer of any criminal drug statute conviction for a violation occurring
in the workplace no later than five(5)days after such conviction.
(b) Establishing a drug free awareness program to inform employees about:
(1) the dangers of drug abuse in the workplace;
(2) the grantee's or contractor's policy of maintaining a drug free workplace;
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY
Federal and State Grants Unit
13
City of Elgin on behalf of the Elgin Police Department
Law-Enforcement Prosecutor-Based Victim Assistance Services
Agreement#206246
(3) any available drug counseling,rehabilitation,and employee assistance program;and
(4) the penalties that may be imposed upon an employee for drug violations.
(c) Providing a copy of the statement required by subparagraph(a)to each employee engaged in the
performance of the contract or grant and to post the statement in a prominent place in the workplace.
(d) Notifying the contracting or granting agency within ten(10)days after receiving notice under part(B) of
paragraph(3)of subsection(a) above from an employee or otherwise receiving actual notice of such
conviction.
(e) Imposing a sanction on,or requiring the satisfactory participation in a drug abuse assistance or
rehabilitation program by,any employee who is so convicted, as required by section 580/5 of the Drug Free
Workplace Act.
(f) Assisting employees in selecting a course of action in the event drug counseling,treatment, and
rehabilitation is required and indicating that a trained referral team is in place.
(g) Making a good faith effort to continue to maintain a drug free workplace through implementation of the
Drug Free Workplace Act.
SECTION 31. DISCLOSURE OF SOLICITATION FOR EMPLOYMENT
The Implementing Agency shall notify the Authority's Ethics Officer if the Implementing Agency solicits or intends
to solicit for employment any of the Authority's employees during any part of the award funding process or during
the term of any interagency agreement awarded.
SECTION 32. ELIGIBILITY FOR EMPLOYMENT IN THE UNITED STATES
The Implementing Agency shall complete and keep on file,as appropriate,the Immigration and Naturalization
Service Employment Eligibility Form(I-9).This form shall be used by the Implementing Agency to verify that
persons employed by the Implementing Agency are eligible to work in the United States.
SECTION 33. DISPOSITION REPORTING CERTIFICATION
The Implementing Agency certifies that it is in compliance with the reporting provisions of the Criminal
Identification Act(20 ILCS 2630),when applicable, and agrees to cooperate with the Authority and other parties in
the implementation of
the States Criminal Records Improvement Plan, developed by the Authority pursuant to
m
federal law.
SECTION 34.CRIMINAL INTELLIGENCE SYSTEM OPERATING POLICIES CERTIFICATION
If the program described in Exhibit A is subject to requirements of the Criminal Intelligence System Operating
Policies,28 CFR Part 23,the Implementing Agency certifies to the Authority that the program shall conform with
the operating set fo
rth in 28 CFR Part 23.20 and meets funding criteria set forth in 28 CFR Part 23.30.If the
eratin
program is subject to these requirements,the Implementing Agency shall cooperate with specialized monitoring and
1 operating auditin of the program as may be required by 28 CFR Part 23.40(a),and shall comply with policies
g
CFR Part 23.40(b).
required by 28
SECTION 35. COPYRIGHTS,PATENTS
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY
Federal and State Grants Unit
14
City of Elgin on behalf of the Elgin Police Department
Law-Enforcement Prosecutor-Based Victim Assistance Services
Agreement#206246
If this agreement results in a copyright,the Authority and the Office for Victims of Crime reserve a royalty-free,
nonexclusive and irrevocable license to reproduce,publish or otherwise use,and to authorize others to use, for
government purposes,the work or the copyright to any work developed under this agreement and any rights of
a contractor purchases ownership with grant support.
copyright to which a grantee,subgrantee or
If this agreement results in the production of patentable items,patent rights,processes, or inventions,the
Implementing Agency shall immediately notify the Authority.The Authority will provide the Implementing Agency
with further instruction on whether protection on the item will be sought and how the rights in the item will be
allocated and administered in order to protect the public interest,in accordance with federal guidelines.
SECTION 36. STATEMENTS,PRESS RELEASES,ETC.
When issuing statements,press releases,requests for proposals,bid solicitations, and other documents describing
projects or programs funded in whole or in part with federal money,the Implementing Agency shall clearly state(1)
the percentage of the total cost of the program or project which will be financed with federal money,and(2)the
dollar amount of federal funds for the project or program.
SECTION 37. PUBLICATIONS
The Implementing Agency shall submit to the Authority for review,a draft of any publication that will be issued by the
Implementing Agency describing or resulting from programs or projects funded in whole or in part with federal or
matching funds,no later than 60 days prior to its printing.
For publications over 20 pages,the Authority will submit comments to the Implementing Agency no later than 30 days
after receipt of the draft.If more than one such publication is submitted,the Authority reserves the right to extend the
30-day review period.
For publications of 20 pages or less,the Authority will submit comments to the Implementing Agency no later than 10
working days after receipt of the draft.If more thanpublication
one such is submitted,the Authority reserves the right to
extend the 10-day review period.
The Authority reserves the right to require the resubmission of any publication for additional review and comment,prior
to its printing.
The Implementing Agency shall submit to the Authority,copies,the number of which will be specified by the Authority,
of the final publication no later than 20 days prior to release of the final publication.
Exceptions to the above publication requirements may be granted upon prior Authority approval.
Any such publication shall contain the following statement:
"This project was supported by Grant#2006-VA-GX-0054,awarded by the Office for Victims of Crime,Office of
Justice Programs,U.S.Department of Justice,through the Illinois Criminal Justice Information Authority.Points of
view or opinions contained within this document are those of the author and do not necessarily represent the"official
position or policies of the U.S.Department of Justice,or the Illinois Criminal Justice Information Authority.
Publications subject to these requirements include any planned,written,visual or sound materials,including but not
limited to,brochures,booklets,videos,posters,radio and television announcements,training fliers,interim or final
materials,that are substantively based on the project and prepared by the
conference and presentation
reports, and
Implementing Agency. These requirements are inapplicable to press releases,newsletters and issue analyses.
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY
Federal and State Grants Unit
15
City of Elgin on behalf of the Elgin Police Department
Law-Enforcement Prosecutor-Based Victim Assistance Services
Agreement#206246
SECTION 38. FEDERAL TAXPAYER IDENTIFICATION NUMBER
Under penalties of perjury,the Implementing Agency certifies that the name, correct taxpayer identification number,
and legal status listed below are correct:
Name: City of Elgin on behalf of the Elgin Police Department
Taxpayer Identification Number:
Social Security Number
or
Employer Identification Number 36-6005862
(If you are an individual, enter your name and SSN as it appears on your Social Security Card.If completing this
certification for a sole proprietorship, enter the owner's name followed by the name of the business and the owner's
SSN or EIN.For all other entities, enter the name of the entity as used to apply for the entity's EIN and the EIN.)
Legal Status(check one):
Individual X Governmental
Sole Proprietor Nonresident Alien
Partnership/Legal Corporation Estate or trust
Tax-exempt Pharmacy(Non-Corp.)
Corporation providing or billing Pharmacy/Funeral Home/Cemetery(Corp.)
medical and/or health care
services Other:
Corporation NOT providing or
billing medical and/or health care
services
SECTION 39.FEDERAL GRANT INFORMATION
By signing this agreement,the Implementing Agency acknowledges that it has been informed of the following
information regarding the federal funds received under this agreement:
• Federal Awarding Agency: Office of Justice Programs,Office for Victims of Crime
• Catalog of Federal Domestic Assistance(CFDA)Number and Title: 16.575 Crime Victims Assistance
• Grant Award Name and Number: Crime Victim Assistance Grant Program(2006-VA-GX-0054)
• Grant Award Year:Federal Fiscal Year 2006
SECTION 40. RENEGOTIATION,MODIFICATION,OR AMENDMENT OF THE INTERAGENCY
AGREEMENT
No alteration,variation,modification,termination,addition to or waiver of any provisions of this agreement shall be
valid or binding unless in writing, and signed by the parties.For purposes of modification of this agreement which do
not involve increases or decreases in funding,the signature of one representative of the Implementing Agency is
sufficient.The parties agree to renegotiate,modify,or amend this agreement to ensure continued consistency with
federal and State laws,and regulations.
SECTION 41. INTEGRATION
This document and the exhibits, amendments, and items incorporated by reference constitute the entire agreement
between the parties pertaining to the subject matter of this agreement and supersede all prior and contemporaneous
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY
Federal and State Grants Unit
16
City of Elgin on behalf of the Elgin Police Department
Law-Enforcement Prosecutor-Based Victim Assistance Services
Agreement#206246
agreements and understandings of the parties, oral or written,which are not fully expressed herein.No alleged
covenant,representation,or condition not expressed in this agreement shall affect or be effective to interpret, change
or restrict the express provisions of this agreement.
SECTION 42. SEVERABILITY
If any term or provision of this agreement is held invalid,unenforceable,voidable or void, that term or provision
shall not affect the other terms or provisions of this agreement which can be given effect without the invalid term or
provision.
SECTION 43. TERMINATION OR SUSPENSION OF THE INTERAGENCY AGREEMENT
The Executive Director of the Authority may suspend or terminate performance of this agreement, in whole or in
part,when an Implementing Agency fails to comply with any State or federal law or regulation or with the terms or
conditions of this agreement. The Authority may take one or more of the following actions:
• Temporarily withhold cash payments pending correction of the deficiency by the Implementing Agency
• Disallow all or part of the cost of the activity or action not in compliance
• Wholly or partly suspend or terminate the current agreement
• Withhold further awards to the Implementing Agency
• Pursue other legal remedies,as applicable.
If the Authority terminates an agreement, the Authority will notify the Implementing Agency in writing of its decision,
specify the reason, afford the Implementing Agency a reasonable time to terminate project operations, and request the
Implementing Agency seek support from other sources. An agreement that is terminated pursuant to this section will be
subject to the same requirements regarding audit,recordkeeping,and submission of reports as an agreement that runs for
the duration of the period of performance. Any appeals will be conducted in accordance with the Authority's Operating
Procedures for the Administration of Federal Funds(20 Il.Adm.Code 1520.60).
ILLINOIS CRIMINAL JUSTICE INF
ORMATION AUTHORITY
Federal and State Grants Unit
17
City of Elgin on behalf of the Elgin Police Department
Law-Enforcement Prosecutor-Based Victim Assistance Services
Agreement#206246
SECTION 45. ACCEPTANCE
The terms of this interagency agreement are hereby accepted and executed by the proper officers and officials of the
parties hereto:
• (/151-9
Lori in Date
G
ii
ecutive erector J
Illinois Criminal Justice Information Authority ! /!5/1
/ lt„ait;11 ..1/ tel-/ 5-.C.f. .
/2/4",/,, ,,,,,z4, _,,/ 3 ,2K0
Ed Schock ! ate .....5Z7
d
Mayor APS
City of Elgin
- 'D
Jim Novicki Date
Fiscal Services Manager
City of Elgin 3/,: -.)(cV
n _ ..,s\
--- l'iil
Robert Duffy ate
De uty Chief,Elgin Police Department
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY
Federal and State Grants Unit
18
ljkr
Office of the Mayor
Ed Schock 150 DEXTER COURT 847/931-5595
MAYOR ELGIN, ILLINOIS 60120 Fax 847/931-6023
April 8, 2008
Sherry J. Barnett
Federal and State Grants Unit Monitor
Illinois Criminal Justice Information Authority
300 W. Adams Street Suite 700
Chicago, IL 60606
Re: Grant Agreement Number 206246
Dear Sherry,
This letter acknowledges that Sean Stegall, Assistant City Manager, has authorization to
sign this document on my behalf in the event that I am not available.
Sincerely,
Cs�
Mayor Ed Schock
`0t
R
;;,". U.S. DEPARTMENT OF JUSTICE
9:�r"i OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE COMPTROLLER
Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion
Lower Tier Covered Transactions
(Sub-Recipient)
This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension,
28 CFR Part 67, Section 67.510, Participants' responsibilities.The regulations were published as Part VII of the May 26,
1988 Federal Register(pages 19160-19211).
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE)
(1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals are
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal department of agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such
prospective participant shall attach an explanation to this proposal.
/11a0r
Name and T tle of Authorized Representative
3 2,c g
i/? :,2 ii 1hA
Y/'QETZ /�/ /s-,eJ IG 1�, • Oe t r,ii-r 3 27�8
Signature /9 D te /-
o.r;MS
ir-1
Name of ani tion
/5--- e-ert/- kt 71 /,', /Z- 6 0/2-0
Address of Organization 6_,e
OJP FORM 4061/1 (REV.2/89)Previous editions are obsolete
EXHIBIT A:
PROGRAM NARRATIVE
VICTIMS OF CRIME ACT
Organization Name: City of Elgin, Police Department, Social Services Unit
Organization Address: 151 Douglas Avenue
Elgin, IL 60120
Type of Implementing Agency (Check one)
X Criminal Justice- Government
X Law Enforcement
Prosecution
Probation
Other
Private Non-Profit
Please Provide the Total Amounts of Funding Allocated to Victim Services Based on
Your Agency's Current Fiscal Year Budget:
Federal (Excluding VOCA) $ 0
VOCA Funds $20,021
State $ 10,000
Local $ 10,246
Other $0
1
How many FTE (Full-time Equivalent) volunteer staff are used by your agency as a
whole? Varies between 2 to 6 agency-wide, and between 2 to 4 social work interns
within the Social Services Unit The Unit can only allow social work interns to work in
the unit due to the confidentiality nature of the work performed.
What activities do they perform?
Agency-wide volunteers perform mostly clerical work. They work in the Drug Unit,
Training unit, and the Community Relations unit. These volunteers perform the following
duties: updating files and information related to accreditation standards,the policies, and
procedures; and assisting in neighborhood watch and special events.
The volunteers in the Social Services Unit provide direct services such as case
management, intake assessment, follow-up, and counseling. Most of these interns do not
work in the Domestic Violence program,but they do sometimes work with Domestic
Violence Case Managers on certain cases.
If you do not use volunteers please check this box and complete the volunteer
waiver certification included in the continuation packet.
The following information is required (attachments are acceptable).
Federal Congressional Districts 14
Counties Served by VOCA Program Kane and a small part of Cook
Cities Served by VOCA Program Elgin
State Legislators representing these Areas Munson &Noland
Population of Service Area 94,487 (as of year 2000 census)
XThis proposal makes a special effort to target any Un-Served or Underserved
Populations (Check if Applicable)
If So, Please Check All Un-Served or Underserved Populations being Targeted
African American Mentally Disabled
Hispanic Physically Disabled
Rural Underserved Urban
Elderly Children
x Other(specify) Teenage mothers Non-English Speaking
2
Identify the Victim(s) to be served through this VOCA-Funded Program and the amount
of federal funds allocated accordingly
$ All Victims of Crime
$ Survivors of Homicide Victims $ Child Physical Abuse
$ Adult Sexual Abuse $ Child Sexual Abuse
$ 20,021 Domestic Violence $ Robbery
$ Elder Abuse $ Other Violent Crimes
$ DUI/DWI Crashes $ Other(name type)
II'
Please respond to each of the items in the following seven sections. The answers to these
questions will be your proposal. You may use additional sheets if necessary.
I. Description of Organization
In this section, we are trying to gain a general sense of your agency's overall goals and
activities.,NOT solely the program for which you are seeking VOCA funds.
1. Please .rovide a brie descri•tion of our a.enc .
The Elgin Police Department (PD)is a full-service law enforcement agency, with 250
employees, including 187 sworn personnel. Centered along the banks of the Fox River,
the City of Elgin, Illinois is located approximately 38 miles northwest of Chicago. The
Elgin PD takes law enforcement to another level with community-oriented policing,
which involves a collaborative effort among police officers and citizens to lessen crime
n
and to change conditions that contribute to social disorder. Community policing involves
working with the public and private agencies, local businesses, schools, churches, and
residents. Efforts to improve the community include forging a lasting partnership
between the community members and the Elgin Police Department.
In September of 1991, the police department initiated a new method of interaction with
the through h the hiring of a Victims Assistance Coordinator. The Victims
publicg
Assistance Coordinator was charged with the responsibility of providing short-term
counseling for individuals and families who live in the City of Elgin.
Today, the Victims Sevices Unit provides specialized assistance to victims of domestic
violence and many other services to elgin citizens that may improve levels of functioning
in the areas of family relations,school, community,interpersonal relations and services
that encompass early intervention and prevention. The unit shares the mission of the
3
Elgin Police Department to serve the citizens of Elgin. The unit provides the following
free services to all citizens seeking services:
-- Individual, family and group counseling
-- Consequences, a first time offender program
-- PETALS, a support group for adolescent girls
--Services to victims of domestic violence
The Domestic Violence program provides case management and crisis counseling
services to victims of domestic violence and their children. Licensed counselors who are
trained in the field of domestic violence provide these services. The domestic violence
case managers have also developed public outreach programs about domestic
violence.These presentations were held at the middle school,high schools and the
community college as well as the police citizens academy.
2. Besides the services funded through this grant, what other services does your agency
provide?
The Victims Services Unit provides short-term individual, family and group counseling
for juveniles who are involved in criminal activities and or other teen-related behavioral
problems. The unit also provides services to assist with homelessness issues, mental
health isssues, family crisies, and victimization.
3. Please indicate the total number of staff dedicated to victim services at your agency.
Type of staff
Number of staff
Number of staff providing direct service. 2 part-time Domestic
(Do not include managerial and support staff in this count). ViolenceManagers
Case
Number of managerial staff 1 (Victims Assistant
Coordinator)
Number of administrative support staff 1 (Deputy Chief)
II. Summary of Program
This section will help us understand the program for which you are seeking VOCA funds.
This must include all direct services to be provided to crime victims with VOCA and
match funds. Do not include a description of activities that will not be funded with
VOCA or match funds.
1. How many staff members are funded under this grant program (Federal &Match)?
Title of Staff Person *FTE % for VOCA
funded program
Part TimeDomestic Violence Case Manager 100%
Part TimeDomestic Violence Case Manager 100%
*FTE is defined as Full Time Equivalent*
2. Please provide a brief summary of the VOCA funded program.
4
The Domestic Violence program of the Social Services Unit at Elgin PoliceDepartment
provides services to victims of domestic violence and their family members. DV victims
come from every population--female and male, young and elderly, all races and religions,
wealthy and poor.
The DV program is not limited to partner abuse. It also addresses family violence,
including violence between siblings, parents and their children, and room mates. In
addition,the DV program provides services to children who witness violence in their
homes. The DV program services include:
--Review all DV police reports
-- Contact the victims cited on the reports via phone or letter to offer services,
information, and referrals
--Assist victims who directly request help (with or without police reports)
--Provide referrals to other community resources,mostly for legal advocacy and
assistance in obtaining orders of protection, emergency shelter, and finanical aid
--Provide crisis counseling/crisis intervention(including home visits when necessary)to
victims and their family members
--Provide personal advocacy
--Assist victims in safety planning
--Develop and implement outreach programs to increase public awareness of domestic
violence
The DV Case Managers' primary goal is to reach out to as many victims as possible to
offer information and services to help them and their children to be safe. To do this,the
case managers make as much use of other community resources as possible. For example,
when victims wish to obtain help in resolving legal issues such as orders of protection,
divorce, and custody of children,the DV case managers refer them to agencies who have
specialized legal advocates. Victims in the Kane county area in Elgin are referred to the
Community Crisis Center and Praire State Legal Services for free legal assistance.
Victims in the Cook County area in Elgin are referred to LifeSpan in Rolling Meadows
for free legal assistance. However, the DV Case Managers will directly assist victims in
obtaining orders of protection and provide criminal justice support when other agencies'
legal advocates are not available within the critical timeframe.
With the rate of teen pregnancy on the rise and some of those teens on our case load due
to domestic violence, it has come to our attention that there is a need for a social support
group for teenage mothers and mothers to be. We looked throughout the community and
found that while other support services
e Providing a nonjudgmental and relaxe social
support groups.We decided to fillthat niche
atmosphere to share thoughts, ideas and common experiences will help teen mothers find
social supports and build friendships in order to increase their sense of belonging and to
educate them as to domestic violence. We hope to begin the group in March, 2008.
3. Which of the following direct client services to crime victims will this program
provide? (Please refer to the Instructions'section,for service definitions)
Check all Direct Client Services
that apply
X Crisis Counseling
Therapy
X Follow Up Contact
Group Treatment
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X Information and Referral (In-person)
X Information and Referral (Telephone Contacts)
X Criminal Justice Support /Advocacy
Emergency Financial Assistance
X Emergency Legal Advocacy
X Assistance in Filling Compensation Claims
X Personal Advocacy
Medical Advocacy
Crisis Hotline Counseling
Other(Specify)
X Information and Referrals via Letters
Other(Specify)
X Home Visits as needed for crisis intervention and crisis counseling
4. Does this program provide direct services for all crime victims that come into
contact with your agency, OR a sub-population of crime victims (e.g. domestic
violence victims, non-English speaking victims, disabled victims, teenage victims)?
CHECK ONE:
ALL CRIME VICTIMS
X SUB-POPULATION OF CRIME VICTIMS
If SUB-POPULATION OF CRIME VICTIMS,please identify:
Victims of domestic violence and their family members,primarily their children
5. What are the primary qualifications of program—funded staff? Please attach an
updated job description for each position including duties and qualifications. If
this position is not 100%VOCA funded, asterisk the duties that apply to this
program on the job description.
Masters degrees in counseling or social work
6. Who oversees this program?
The Victims Assistance Coodinator
7. How does this program complement the other activities and services provided at your
agency?
The DV program enables the Social Services Unit to work with officers to address
domestic violence at the police level. The DV Case Managers bring specialized expertise
in DV to the police department. The collaboration between officers and DV case
managers helps to effectively serve DV victims. The relationship is important because as
part of the police team there is a better understanding for the issues surrounding the
special needs of DV victims. It gives the officers the opportunity to make quick and direct
referrals, to have questions answered and to problem solve together with the DV case
managers. With new officers, DV Case Managers provide an orientation that includes an
overview of DV issues and helps improve new officers' understanding and sensitivity to
DV victims. Feedback from victims' expressing appreciation for assistance from the
Social Services Unit is seen as a positive extension of the police department.
III. Review of Goal(s) and Objectives
6
This section provides an overview of your program's accomplishments during the current
performance period, and also helps us learn about what helped or hindered your program
during this time. (This section should provide guidance as to whether objectives or
program strategies should be modified for the upcoming year.)
A universal goal was developed for your current grant program. Please indicate the goal
that was chosen for your current performance period.
To provide direct services to (CHECK ONE BELOW):
ALL CRIME VICTIMS
X Domestic violence CRIME VICTIMS
(Insert sub-population of crime victims here.)
for the purpose of alleviating trauma and suffering incurred from victimization.
A list of objectives was included in the materials the Authority provided to you for your
current performance period. The following is a list of those objectives. Please respond
only to the questions that pertain to the objectives you identified for your current
VOCA funded program. Authority staff recognize that the period of performance
may not have ended for your program.
1. Provide Crisis Counseling Services to clients each year.
a. How many clients did you anticipate would receive this service during your entire
period of performance? 160
b. To date,how many clients actually received this service during your period of
performance? 136
c. To date, what percentage of your objective has been met (item b_item a)? 85%
d. Do you anticipate that your objective will be met by the end of your period of
performance?yes
e. If you do not anticipate meeting you objective(or you percentage indicated in [c] is
less than 75%),please explain why?
2. Provide Therapy to clients each year.
a. How many clients did you anticipate would receive this service during your entire
period of performance? 0
b. To date,how many clients actually received this service during your period of
performance? 0
c. To date, what percentage of your objective has been met(item b _item a)?N/A
d. Do you anticipate that your objective will be met by the end of your period of
performance?N/A
e. If you do not anticipate meeting you objective(or you percentage indicated in [c] is
less than 75%),please explain why?
3. Provide Follow-Up contact to clients each year.
a. How many clients did you anticipate would receive this service during your entire
period of performance? 900
b. To date, how many clients actually received this service during your period of
performance? 1038
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c. To date, what percentage of your objective has been met (item b ± item a)? 115
d. Do you anticipate that your objective will be met by the end of your period of
performance? Exceed
e. If you do not anticipate meeting you objective (or you percentage indicated in [c] is
less than 75%), please explain why?
4. Provide Support Group Services to clients each year.
a. How many clients did you anticipate would receive this service during your
entire period of performance? 0
b. To date, how many clients actually received this service during your period of
performance? 0
c. To date, what percentage of your objective has been met (item b ± item a)?N/A
d. Do you anticipate that your objective will be met by the end of your period of
performance? N/A
e. If you do not anticipate meeting you objective (or you percentage indicated in [c] is
less than 75%),please explain why?
5. Provide In-Person Information and Referral Services to clients each year.
a. How many clients did you anticipate would receive this service during your entire
period of performance? 80
b. To date,how many clients actually received this service during your period of
performance? 75
c. To date,what percentage of your objective has been met (item b -item a)? 94%
d. Do you anticipate that your objective will be met by the end of your period of
performance? yes
e. If you do not anticipate meeting you objective (or you percentage indicated in [c] is
less than 75%), please explain why?
6. Provide Telephone Information and Referral Services to clients each year.
a. How many clients did you anticipate would receive this service during your entire
period of performance? 520
b. To date, how many clients actually received this service during your period of
performance? 740
c. To date,what percentage of your objective has been met (item b -item a)? 140%
d. Do you anticipate that your objective will be met by the end of your period of
performance? Exceed
e. If you do not anticipate meeting you objective (or you percentage indicated in [c] is
less than 75%),please explain why?
7. Provide Criminal Justice Support/Advocacy Services to clients each year.
a. How many clients did you anticipate would receive this service during your entire
period of performance? 0
b. To date,how many clients actually received this service during your period of
performance? 0
c. To date,what percentage of your objective has been met (item b _item a)?N/A
d. Do you anticipate that your objective will be met by the end of your period of
performance? N/A
e. If you do not anticipate meeting you objective (or you percentage indicated in [c] is
less than 75%),please explain why?
8. Provide Criminal Court Orientation or Criminal Court Escort services to clients each
8
year.
a. How many clients did you anticipate would receive this service during your
entire period of performance? 0
b. To date, how many clients actually received this service during your period of
performance? 13
c. To date, what percentage of your objective has been met(item b - item a)?N/A
d. Do you anticipate that your objective will be met by the end of your period of
performance? N/A
e. If you do not anticipate meeting you objective (or you percentage indicated in [c] is
less than 75%),please explain why?
9. Provide Information regarding Criminal Case Status Disposition or Appearance
Notification to clients each year.
a. How many clients did you anticipate would receive this service during your
entire period of performance? 0
b. To date,how many clients actually received this service during your period of
performance? 0
c. To date,what percentage of your objective has been met(item b _item a)?N/A
d. Do you anticipate that your objective will be met by the end of your period of
performance?N/A
e. If you do not anticipate meeting you objective (or you percentage indicated in [c] is
less than 75%),please explain why?
10. Provide Assistance with Preparing Impact Statements to clients each year.
a. How many clients did you anticipate would receive this service during your entire
period of performance? 0
b. To date,how many clients actually received this service during your period of
performance? 0
c. To date, what percentage of your objective has been met(item b -item a)?N/A
d. Do you anticipate that your objective will be met by the end of your period of
performance?N/A
e. If you do not anticipate meeting you objective (or you percentage indicated in [c] is
less than 75%),please explain why?
11. Provide Assistance with Childcare to clients each year.
a. How many clients did you anticipate would receive this service during your
entire period of performance? 0
b. To date, how many clients actually received this service during your period of
performance? 0
c. To date, what percentage of your objective has been met(item b ±item a)?N/A
d. Do you anticipate that your objective will be met by the end of your period of
performance?N/A
e. If you do not anticipate meeting you objective (or you percentage indicated in [c] is
less than 75%),please explain why?
12. Provide Assistance with Transportation to clients each year.
a. How many clients did you anticipate would receive this service during your
entire period of perfonnance? 0
b. To date,how many clients actually received this service during your period of
performance? 0
c. To date,what percentage of your objective has been met(item b - item a)?N/A
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d. Do you anticipate that your objective will be met by the end of your period of
performance? N/A
e. If you do not anticipate meeting you objective(or you percentage indicated in [c] is
less than 75%), please explain why?
13. Provide Emergency Legal Advocacy to clients each year.
a. How many clients did you anticipate would receive this service during your entire
period of performance? 0
b. To date,how many clients actually received this service during your period of
performance? 0
c. To date, what percentage of your objective has been met (item b _ item a)?N/A
d. Do you anticipate that your objective will be met by the end of your period of
performance?N/A
e. If you do not anticipate meeting you objective(or you percentage indicated in [c] is
less than 75%), please explain why?
14. Provide Assistance in Obtaining an Order of Protection to clients each year.
a. How many clients did you anticipate would receive this service during your
entire period of performance? 0
b. To date,how many clients actually received this service during your period of
performance? 4
c. To date,what percentage of your objective has been met(item b _item a)?N/A
d. Do you anticipate that your objective will be met by the end of your period of
performance?N/A
e. If you do not anticipate meeting you objective(or you percentage indicated in [c] is
less than 75%),please explain why?
15. Provide Assistance in Filling Compensation Claims to clients each year.
a. How many clients did you anticipate would receive this service during your entire
period of performance? 0 of
b. To date,how many clients actually received this service during your period
performance? 1
c. To date, what percentage of your objective has been met(item b _item a)?N/A
d. Do you anticipate that your objective will be met by the end of your period of
performance?N/A
e. If you do not anticipate meeting you objective (or you percentage indicated in [c] is
less than 75%),please explain why?
16. Provide Personal Advocacy Services to clients each year.
a. How many clients did you anticipate would receive this service during your entire
period of performance? 40
b. To date,how many clients actually received this service during your period of
performance? 37
c. To date, what percentage of your objective has been met(item b _item a)? 92%
d. Do you anticipate that your objective will be met by the end of your period of
performance? yes
e. If you do not anticipate meeting you objective (or you percentage indicated in [c] is
less than 75%), please explain why?
17. Provide Medical Advocacy Services to clients each year.
a. How many clients did you anticipate would receive this service during your..
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entire period of performance? 0
b. To date, how many clients actually received this service during your period of
performance? 0
c. To date, what percentage of your objective has been met(item b _ item a)?N/A
d. Do you anticipate that your objective will be met by the end of your period of
performance? N/A
e. If you do not anticipate meeting you objective (or you percentage indicated in [c] is
less than 75%),please explain why?
18. Provide Crisis Hotline Counseling Services to clients each year.
a. How many clients did you anticipate would receive this service during your
entire period of performance? 0
b. To date,how many clients actually received this service during your period of
performance? 0
c. To date, what percentage of your objective has been met(item b ±item a)?N/A
d. Do you anticipate that your objective will be met by the end of your period of
performance? N/A
e. If you do not anticipate meeting you objective (or you percentage indicated in [c] is
less than 75%),please explain why?
Specify other direct services provided to clients each year.
19. Provide Letter Information-Referral services to 320 clients each year.
a. How many clients did you anticipate would receive this service during your
entire period of performance? 320
b. To date, how many clients actually received this service during your period of
performance? 380
c. To date, what percentage of your objective has been met(item b -item a)? 119%
d. Do you anticipate that your objective will be met by the end of your period of
performance? Exceed
e. If you do not anticipate meeting you objective(or you percentage indicated in [c] is
less than 75%),please explain why?
21. Provide services to clients each year.
a. How many clients did you anticipate would receive this service during your
entire period of performance?
b. To date, how many clients actually received this service during your period of
performance?
c. To date, what percentage of your objective has been met(item b _item a)?
d. Do you anticipate that your objective will be met by the end of your period of
performance?
e. If you do not anticipate meeting you objective (or you percentage indicated in [c] is
less than 75%),please explain why?
22. What were the successes of your program during the current performance period?
We achieved over 100% of our goals,both in terms of the number of clients we served
and the types of servcies we provided. We were able to provide public outreach programs
including, the "Cut it Out" program, which is geared toward educating hair stylists on
identifying victims among their clientele, and how to discreetly offer them information
and referrals to agencies that can help them.
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23. What barriers did you experience in implementing your program during the current
performance period? How did you respond to them?
There were no barriers in this grant period.
24. Is there anything else you would like us to know based on your experiences with the
current performance period? If so, please describe here.
There has been an increase of reported incidents of domestic violence. Also, the number
of police reports that indicate males as victims appears to be increasing. The City of
Elgin's quarterly newsletter, "The Elrin Spirit," was dedicated to community safety. This
newsletter featured an article, "Helping Victims of Domestic Violence," which discussed
our Domestic Violence program.
IV. Statement of Problem
This section will help us understand why your program is important to crime victims that
come into contact with your agency as well as the community you serve. This section
should document the problem(s)the organization continues to face and justify a need for
continued funding.
1. What is the problem(s) identified among crime victims that come into contact
with your agency that this program addresses? (What do crime victims need that
they would not get or would receive less of if this program were not continued?)
Safety is the key issue for victims of domestic violence,but most victims do not have
support from extended family or friends to be able to leave their abusers and stay safe. Of
those victims who do have supportive extended family or friends, many victims would
prefer to come to a neutral agency for help because they do not want to put their loved
ones at risk. Victims often find themselves in a double-bind situation. That is, they can be
in grave danger if they leave the abusive relatioship,knowing their abuser's threats to kill
them if they leave, could easily be carried out, and they are in grave danger if they stay in
the abusive relationship,knowing that the violence will only escalate and get worse as
time goes on. Without help from our Domestic Violence Case Managers,many victims
would never be able to leave their abusers successfully. Also,victims who are ambiguous
about their feelings toward their abusers and confused about their options for themselves
and their children, can receive help from the case managers in resolving these issues so
they can make informed decisions, and they can receive help for overcoming any obstacle
that prevents them from rebuilding their lives and staying safe.
2. How are you aware that this problem exists? (Please provide data that supports
the need for your proposed program and include the source of any such data. You
may also use anecdotal information based on experiences of agency staff or other
sources within your jurisdiction. Please do not use names or any other
information that would identify a ecific victim. The Instructions section
contains a list of potential data sources for your use.)
We are made aware of DV victims through daily police reports and daily contact with the
victims. We are also aware of national trends and statistics in domestic violence that
show the grave dangers victims face and the impact on their children. For example,we
know that 80% of abusers will respect orders of protection,but the 20%who do not are
especially dangerous. One of the more severe cases we have witnessed was a female
victim whose abuser had slashed her face several times and then poured bleach on her
face. The victim obtained an order of protection,
fthrou h stabbing when shefener vilated the ord .
soon as the abuser was released from jail,he murdered her g
was directly outside her place of employment. Even though the victim was surrounded by
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co-workers during the stabbing, no one was able to stop the abuser. We know, from
events such as these, that the most effective way to keep a victim safe from future
assaults is to help the victim to set up a new life in a new place,but this is rarely possible
due to employment, financial, and childcare issues.
3. How will your program be affected if VOCA funds were not available?
Our program would cease to exist if VOCA funds were not available.
V. Goal and Objectives
This section will help us better understand where your program is ultimately going
(GOAL) and how it will get there (OBJECTIVES). Remember that goals and objectives
should only include VOCA grant and match funded activities.
1. Goal: A universal goal has been developed for all VOCA funded programs. Please
indicate the appropriate goal for your intended program.
To provide direct services to (CHECK ONE BELOW):
ALL CRIME VICTIMS AND/OR NON-OFFENDING SIGNIFICANT OTHERS
X Victims of domestic violence and their family members
(Insert sub-population of clients here.)
for the purpose of alleviating trauma and suffering incurred from victimization.
2. Objectives: Please complete the following objectives by inserting the number of
clients that will be provided with that service each quarter. If you will not be
providing a specific type of service,place a zero in the blank.
Example: Provide court accompaniment to 6 victims each quarter.
1. Provide crisis- counseling services to 40 clients each quarter.
2. Provide therapy to 0 clients each quarter.
3. Provide follow-up contact to 240 clients each quarter.
4. Provide support group services to 0 clients each quarter.
5. Provide in-person information and referral services to 20 clients each quarter.
6. Provide telephone information and referral services to 150 clients each quarter.
7. Provide criminal justice support/ advocacy services to 0 clients each quarter.
Of the clients indicated above, will any of them receive the following services? If so
how many do you anticipate receiving the following services each quarter:
Criminal court orientation or criminal court escort services? 0
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Information regarding criminal case status disposition or appearance notification
services? 0
Assistance with preparing victim impact statement?0
Assistance with childcare for clients while they are attending criminal court or
other case proceedings? 0
Assistance with transportation to criminal court or other appointments regarding
the criminal case? 0
8. Provide emergency financial assistance to 0 clients each quarter.
9. Provide emergency legal advocacy services to 0 clients each quarter.
Of the clients indicated above,will any receive assistance in obtaining an order of
protection? If so how many do you anticipate receiving this service each quarter?
10. Provide assistance in filing compensation claims to 0 clients each quarter.
(Although VOCA regulations mandate that you provide this service in order to receive
VOCA funds, this objective should only be filled in if the VOCA funded position provides
this service.)
11. Provide personal advocacy to 10 clients each quarter.
12. Provide medical advocacy to 0 clients each quarter.
13. Provide crisis hotline counseling services to 0 clients each quarter.
14. Provide case management services to 40 clients each quarter.
Objectives 15 and 16 are blank so that you may indicate other direct services not
listed above. Please note you will be required to maintain the data relative to these
objectives and report their progress on your quarterly data report.
15. Provide Letter Information-Referral services to 90 clients each quarter.
16. Provide services to clients each quarter.
VI. Program Implementation
The problem statement has described the issue(s)to be addressed. Goals/objectives have
defined the ends to be achieved. This section will tell us how these ends are going to be
accomplished by describing how the VOCA grant and match funded activities will be
implemented in clear, logical detail and should provide a clear picture of how the
program will operate in order to achieve its goals and objectives.
1. Please describe the specific activities each staff member under this program will
provide to crime victims.
The Domestic Violence Case Managers will continue to pefonn the following primary
activities:
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--Review police reports on DV incidents and contact victims via phone or letter to offer
information, services, and referrals
--Assist victims who directly ask for help, without police intervention
-- Provide crisis counseling to victims and their family members, including home visits
whern necessary
-- Provide personal advocacy
--When legal advocates from other community agencies are not available, provide legal
advocacy such as criminal justice support and assistance in obtaining orders of protection
2. How do the activities listed above benefit your target population?
Victims of domestic violence and their family members receive the help they need to try
and break the cycle of violence, rebuild their lives in safe home environments, and
improve their overall ability to function independently.
3. Given any new issues or barriers to implementation that you encountered during the
current performance period,what steps will be taken to address these issues during
the new program period?
Continue to make use of other community agencies and continue to be active in county
level activities which promote better intervention for DV victims
4. What training needs have you identified for the staff funded under this program?
The DV Case Managers have and will continue to attend seminars/workshops for the
continuing education hours required for their state licensure(LPC), and these
seminars/workshops pertain to serving victims of domestic violence and their family
members.
5. How will you address those training needs? If unable to address those needs, please
explain why:
The DV Case Managers will attend appropriate seminars/workshops as they are offered
throughout the year.
VII. Implementation Schedule
The implementation schedule should be used as a planning tool for the program and
should reflect a realistic projection of how the program will proceed. The Implementation
Schedule should indicate: the VOCA funded activities and services that will be provided;
the month the activity/service begins; the month the activity/service is completed; the
personnel responsible for each activity/service; and the frequency with which the
activity/service will be provided. Please use the following implementation schedule form
using examples as a guide.
Activity/Service Month Month Personnel Frequency
Begun Completed Responsible _
EXAMPLE
Distribute brochures Month 1 Ongoing Volunteers As Needed
EXAMPLE
Hire medical advocate Month 1 Month 2 Coordinator N/A
EXAMPLE
, Provide support groups Month 2 Month 12 Advocate Weekly
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Month 1 Ongoing DV As Needed
Provide crisis counseling Case
Managers
Provide follow-up contact Month 1 Ongoing DV Case As Needed
Managers and
social work
interns
Provide telephone information and Month 1 Ongoing Managers Case As Needed
referrals and social
work interns
Provide letter information and referrals Month 1 Ongoing Managers Case As Needed
When other agencies'legal advocates Month 1 Ongoing DV Case Managers As Needed
are not available,provice criminal
justice support and legal advocacy
Provide public outreach, education, and Month 1 Ongoing DV CaseAs Needed
support programs when time allows
ers
(VOCA allowable activities only)
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Domestic Violence Case Manager Job Description
General Definition and Condition of Work:
Performs duties related to assisting victims of domestic violence and their families; does
related work as required. Work is performed under the general supervision of the Victim
Assistant Coordinator.
This is light work requiring the exertion lif up to 20 ble amount pounds forcef constantly to movece
objects. to
10 pounds of force frequently, and a negligible ' le fingering, grasping, and
walking, operating g g,
Work requires standing,wa g, p g a vehicle,
expressing
repetitive motions. Vocal communication is required for or exchanging ideas
by means of the spoken word. Hearing is required to perceive information at normal
spoken word levels; visual acuity is required for preparing and analyzing written or
computer data, determining the accuracy of work, and observing general surroundings
and activities. The worker is subject to inside and outside environmental conditions. The
worker may be exposed to blood borne pathogens and may be required to wear
specialized personal protective equipment.
Essential Functions/Typical Tasks:
Reviewing domestic violence(DV)police reports, contacting the victims and their
families and offering and providing case management services, including maintaining
records and files.
Coordinates and refers DV victims to various community agencies as needed.
Maintains detailed case files and documentation of services.
Facilitates court advocacy services.
Assists victims with filing compensation claim forms.
Provides crisis counseling services to DV victims.
Facilitates training on DV in conjunction with the Elgin Police Training Director.
Coordinates the department CR/CP division educational presentation on domestic
violence to interested groups.
Conducts home visits to DV victims with police backup if needed.
Organizes and conducts meetings with partnering agencies.
Transports domestic violence clients to court hearings if needed.
Assists victims in obtaining orders of protection.
Meets with the assigned DV detective to coordinate client case work if indicated.
Develops and disseminates DV information to coordinate client case work if needed.
Completes monthly statistical reports.
Disseminates service surveys to DV victims.
Performs related tasks as required.
Knowledge, Skills, and Abilities:
Knowledge of interviewing techniques and human behavior; knowledge of the dynamics
of domestic violence,knowledge of domestic violence laws,principles and practices of
the criminal justice system; ability to communicate effectively both orally and in writing:
ability to prepare concise written reports, computer knowledge, ability to establish and
maintain an effective working relationship with court officials and the local domestic
violence shelter and the general public.
Education and Experience:
Any combination of experience equivalent to graduation from an accredited college or
university with a Bachelors Degree,preferably a Masters Degree, in social work or a
related field and some prior experience in social services and counseling.
EXHIBIT B: BUDGET
IDENTIFICATION OF SOURCES OF FUNDING
Implementing Agency: City of Elgin, Police Dept.
Agreement#: 206246,
SOURCE AMOUNT
Federal Amount: Victims Of Crime Act (VOCA) $20.021
Subtotal: $20,021
Match: City of Elgin,Police Dept. $5,005
Subtotal: $5,005
Over Match: City of Elgin,Police Dept. $38
Subtotal: $38
GRAND TOTAL $25,064
B1
Budget&Budget Narrative City of Elgin,Police Dept. Agreement# 206246
PERSONNEL SERVICES Annual #Months %Time On Federal Match
Job Title Salary On Program Program Amount Contribution Total Cost
P/T Domestic Violence Case Manager $ 25,064.00 6 100% $ 10,010.50 $ 2,521.50 $ 12,532.00
P/T Domestic Violence Case Manager $ 25,064.00 6 100% $ 10,010.50 $ 2,521.50 S 12,532.00
$ - $ - $ - $ -
$ - $ - $ - $ -
$ - $ - 5 - $ -
$ - $ - S - $ -
$ - $ - $ - $ -
Total FTE 1.00 $ - $ -
Total Salary $ 20,021.00 $ 5,043.00 $ 25,064.00
Fringe Benefits(Use figure from Fringe Benefit Worksheet) $ - $ $ -
•
TOTAL PERSONNEL SERVICES $ 20,02l.00 $ 5,043.00 $ 25,064.00
Budget Narrative for Personnel.Please give a brief description for each line of the Personnel Services Budget.
(See Attached Budget Instructions)
The Domestic Violence Case Managers provide crisis counseling/intervention to victimsof domestic violence and their non_offending family
members.Their responsibilitiesincludethe following activities:reviewing all domestic violence police report and contacting the victims indicated on
the reports,provide crisis counseling,personal and legal advocacy,homevisits as needed,referrals and follow up with victims, maintaining
confidential case files and other VOCA allowed duties as assigned.The Case Managers work 20 hours each per week for a total of 40 hrs per week.
The two Domestic Case Managers salary is $25,064 yearly each. Their hourly rate is $24.10 per hour x 40hrs. ea. per pay period their are 26 pay .
periods ($24.10x40hrs.=$964.00 x 26 pay periods=$25,064 per year each in salary only. Federal fund amount is $20,021 for a 6mts period with a
match of$5,005 and a$ 38,00 over match=$25,064.
Budget&Budget Narrative City of Elgin,Police Dept. Agreement# 206246
EQUIPMENT Pro-rated Federal Match
Item Cost per Unit #of Units Share Amount Contribution Total Cost
N/A $ - $ - $ - $ -
$ _ $ - $ - S -
$ _ $ - $ - $ -
$ - $ - $ - $ -
$ - $ - $ - $ -
$ - $ - $ - $ -
$ - $ - $ - $ -
$ - $ - $ - S -
$ $ - $ - $ -
TOTAL EQUIPMENT COST $ - S - S -
-
Budget Narrative for Equipment.Please give a brief description for each line of the Equipment Budget.
(See Attached Budget Instructions)
N/A
Budget&Budget Narrative City of Elgin, Police Dept. Agreement# 206246
COMMODITIES Federal Match
Item Cost/Month #of Months Amount Contribution Total Cost
N/A $ - $ - $ - $
$ - $ - $ - S
$ - $ - $ - S -
$ - $ - $ - S -
$ - $ - $ - $
$ $ - $ - $
$ - $ - $ - S -
TOTAL COMMODITIES COST $ - $ - S -
Budget Narrative for Commodities.Please give a brief description for each line of the Commodities Budget.
(See Attached Budget Instructions)
N/A
Budget&Budget Narrative City of Elgin, Police Dept. Agreement# 206246
TRAVEL Federal Match
N/A Cost/Mile #of Miles/mo #of Months Amount Contribution Total Cost
Program Staff Mileage* $ - $ - $ - $
$ - $ - $ - $ -
Client Transportation $ - $ - $ - $ _
Conference Travel** • Cost/person #of people #of days $ - $ - S -
Airfare $ - $ - $ -
PerDiem $ - $ - $ - S -
Lodging $ - $ - $ - $ _
Other(Specify) $ - $ - $ - S -
*State rate is calculated at$.405/mile.If agency rate is lower use that lower rate.
**Out of State Travel requires prior Authority approval. TOTAL TRAVEL COST $ - $ - S -
Budget Narrative for Travel.Please give a brief description for each line of the Travel Budget.
(See Attached Budget Instructions)
N/A
Budget&Budget Narrative City of Elgin,Police Dept. Agreement# 20624 6
CONTRACTUAL I #of hours Federal Match
N/A Cost/montl Dollar/hour per month Pro rated Share Amount Contribution Total Cost
.000•.O❖.•.00oo•.0••:4•::.O•.O•.000•.00•.00•.
Cell $I - ♦...........•••... ............... • S
Service •000•0�•!di.•000Oi.i i�•000.00•P�•�00•�•i0•�4♦ -
l.Ovi:it'i: �•i 0.00•4..:.:�OO•.000000•.O•i000•.
::::::::;+.;:::7.::_,:t:;:;:;:;;:;:;:;:;:;:i;:;:;:;:;:;:;:;:�:;:;:�:;:;i _ _ _
Telephone Service $ ;.;.;.00.•.o•{.;.•O.•00.•.O•OOPOO.O'O� $ $ S::::: :: :`•:JVJYt:V:J Y:0••00•..•.*,:••l4.:•: 4000.•lA0••I:1 Oi:❖:'•i::;:�:;ii;:;:;:;:0;:;i $ - $ - SPager service $ - ..............t........e......e.......
Conference Registration Fees $ ....qq. ,...•❖.:..,;.S%%%•,00.❖.•o
Y !♦Vl ♦Vf!l ��V ll�!
❖❖.❖. ..00d�0...OV�00..0 0�•••Op�•0000•.
Other: (Specify) $ - .. ............e......... . ...... $ - $ +
.•IOO.00O•**0.00•.01100.Jdd•000•d0000•• _
Other(Specify) $ ❖:;5:;:;:;:❖:;:;:;:; :❖:•<:•:;y,:iiii..:,,,,,•:, $ - $
.•.o•.000lo•.000roo•
:• s - $ - $ -
Use Boxes Below for Contractual Personnel ,•oo.•.00•.•.o•¢.o•.oio�o
Swot.....:v. .•.
.0.•.•0.•:+:•••. v•••0000000•.0000 0•
$ $
l aP. 'i� ��N��•Y,IAYlA�
::.: :: :•:•: $ _ :44++:p.•!p•••:•:*:.• -
.�;:;:;•;:•::::•:�.� v�0011i•P:0•l0000000.•
•
TOTAL CONTRACTUAL COST $ - $ - S
Budget Narrative for Contractual.Please give a brief description for each line of the Contractual Budget.
(See Attached Budget Instructions)
N/A
Budget&Budget Narrative City of Elgin, Police Dept. Agreement# 206246
GRAND TOTAL Federal Match
Amount Contribution Total Cost
PERSONNEL SERVICES $ 20,021.00 $ 5,043.00 $ 25,064.00
EQUIPMENT $ - $ - $
COMMODITIES S $ - $ -
TRAVEL S - $ - $ -
CONTRACTUAL S $ - $ -
TOTAL COST $ 20,021.00 $ 5,043.00 $ 25,064.00
All procurements must be competitive
EQUAL EMPLOYMENT OPPORTUNITY PLAN (EEOP) CERTIFICATION
(Complete SECTION A OR SECTION B below, as applicable. Complete ONLY ONE SECTION.)
Grant Program(circle applicable federal grant program):
ADAAJBYRNE,,J/AIBG,LLEBG,NCHIP,RSAT,VAWA, VOITIS,Other(Specify)
Grant Number: a0� Z`� 6, Federal Grant Award Amount:nn $ .20)o
Grantee/Organization Name(hereafter referred to as the"Entity"): l�l. d ,L04 9/N
Address: i50 C/(c
Contact Person: (a' ` C_.4\at"
��_ �i U b E-mail address: Cp�2 v+-- L° Ci t`'I G� [g .O
Telephone#: $�-l'c-- �{ 3t -S(oCfA- Fax#:• �1-`5 3
SECTION A. CERTIFICATION (EEOP NOT REQUIRED)
I [responsible official]CERTIFY THAT THE FUNDED ENTITY IS
NOT REQUIRED TO PREPARE AN EEOP FOR THE REASON(S)CHECKED BELOW,PURSUANT TO 28 CFR 42.302.
Check all of the following that apply:
0 FNTITY HAS LESS THAN 50 EMPLOYEES 0 ENTITY DOES NOT RECEIVE A GRANT OR AWARD OF AT LEAST$25,000
.ENTITY IS A NON-PROFIT ORGANIZATION 0 ENTITY IS A MEDICAL INSTITUTION
❑ENTITY IS AN INDIAN TRIBE ❑ENTITY IS AN EDUCATIONAL INSTITUTION
[Signature of Responsible Official] [Print Name and Title] [Date]
OR SECTION B. CERTIFICATION(EEOP REQUIRED AND ON FILE)
(For information regarding EEOP development, see: http:/Iwww.ojp.usdoj.goviocrleeop.htm)
Certification Statement(For Entities with 50 or more employees that receive a single grant or award of$25,000 or more):
I, 0-14-1 L COl-- _'' [responsible official],certify that the
Entity has formulated an Equal Employment Opportunity Plan in accordance with 28 CFR 42.301,et seq.,subpart E,that was signed into effect
witkn the past two years by the proper authority and that it is available for review.The EEOP is on file in the office of
)vw A✓‘ VIaSOU-*cL (GP.cr
CUe-i E-(i tv i(_ [agency/organization name],at
S C) 62 c fc — CX" Q 1 v\ CP 01 IAD [address]
for review by the public and employees,or for review or audit by officials of the Illinois Criminal Justice Information Authority or the U.S.
Department of Justice,Office of Justice Programs,Office of Civil Rights as required by relevant laws and regulations.
In addition to the above requirements,if Entity receives$500,000 or more through a single grant,or$1,000,000 or more in aggregate grant
funds in an 18-month period,Entity shall submit a copy of its Equal Employment Opportunity Plan to the Authority.The Authority shall
forward the Equal Employment Opportunity Plan to the:Office of Civil Rights for review and approval.
GA-c L._ CaH W /--f( �I C�c
[Signature of Responsible Official]
[Print Name and Title] [Date]
CIVIL RIGHTS COMPLIANCE CERTIFICAT]ON
(Complete ENTIRE certification
Grant Program(circle applicable grant program):
ADAABYRNE-, .(AIBG,LLEBG,NO-lIP, LSAT,VAWnnA, VO '- VOITIS, Other(Specify)
Grantee/Organization Name (hereafter referred to as the "Entity"): t ,f. 0�� Ei
Address: j CeVCourt-
El3t'n J 1j, (0 01
Contact Person: ` COW
Telephone#: G'`)l Sk0CA---- Tax#: Vyr)r G'51 SC\Ot, E-mail address: C 0 vt— ���^-t (Stin
Grant Nitmbei7Contract Name:
oG a.t/ A.u,Joi71- -temr C PrizezPdaktcnc,- Allideoditmct ,o-1 ,
Certification Statement:
Cy-aI t , (`,,,kQNe1 _ [Responsible Official], certify to the following statements:
• Entity is in compliance with all applicable local, state and federal civil rights laws,regulations and guidelines, including but not
linnted to those listed in the Interagency Agreement(s)/Contract(s)in effect for the grant(s)and contract(s)listed above.
• No person shall be excluded from participation in, denied the benefits of, subjected to discrimination under, or denied employment
in connection with any activity funded under this grants)/contract(s) on the basis of race, color, age,religion,national origin,
disability, or sex.
• Entity is in compliance with the following federal guidance materials regarding the provision of meaningful access to services and
programs to persons with limited English proficiency(LEP): Guidance to Federal Financial Assistance Recipients Regarding Title
VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons (Federal Register,June 18,
2002,Volume 67,Number 117,Page 41455-41472).
(Additional information regarding LEP requirements may be found at: http://www.ojp.usdoj.gov/ocr/lep.htm)
In addition,I certify thatin the event that a federal or State court or administrative agency makes a finding of discrimination after a due
process hearing on the grounds of race,-color;-age,religion,national origin,disability,or sex against-the Entity, or any-subgrantee or
contractor of the Entity, the Entity will forward a copy of the finding to the Authority.The Authority will forward a copy of the finding to the
Office for Civil Rights, Office of Justice Programs.
•
Check the following item(s)that apply:
HE ENTITY,ITS SUBGRANTEES AND CONTRACTORS HAVE HAD NO FINDINGS OF DISCRIMINATION WTHIN THE
PAST 5 YEARS
❑THE ENTITY,ITS SUBGRANTEES OR CONTRACTORS HAVE HAD FINDINGS OF DISCRIMINATION WITHIN THE
PAST 5 YEARS (You MUST attach a copy of all finding(s) made within the past 5 years that have not yet been submitted to the
Authority)
01 All current findings have already been submitted to the Authority;no additional findings have been made and no additional
findings are attached
4oF
[Signature of Responsible Official] [Title] [Date]
"°FE` City of Elgin
�•�u"�'�ciy Mayor
V 4
Ed Schock
Council Members
Juan Figueroa
Robert Gilliam
David J. Kaptain
Michael Powers
F.John Steffen
John Walters
March 28, 2008 City Manager
Olufemi Folarin
Sherry J. Barnett
Illinois Criminal Justice Information Authority
300 West Adams
Suite 700
Chicago, Illinois 60606
Opportunity RE: City Of Elgin Equal Employment Program
Dear Ms. Barnett:
The City Of Elgin is updating its 2007 Equal Employment Opportunity Program. I will
provide the completed documentation to JoAnn Stingley, Elgin Police Department, as
soon as possible.
Thank you for your consideration and I apologize for any inconvenience this delay may
create.
Sincerely,
/ I
Gail Cohen
Human Resources and Purchasing Director
`per
150 Dexter Court• Elgin, IL 60120-5555 • Phone 847/931-6076 • Fax 847/931-5906 •TDD 847/931-5616
www.cityofelgin.org
® Printed on recycled paper
CIVIL RIGHTS COMPLIANCE CERTIFICATION
(Complete ENTIRE certification)
Gram Program(circle applicable grant progran7):
ADAA'BVRNE, JIAIBG,LLEBG, NC'HIP, RSAT,VA111A, VOC', VO1T1S, Other(Spec.ify)
Grantee/Organization Name (hereafter referred to as the "Entity"):
Address: /s / . 14, S /q� /�i Z:
Contact Person: 1'p heed I q M 7 (�
Telephone#. EU7 c�(�9- o�7(p3
Fax#: 3L�7- 969- D750 E-mail address: Qt,.bby __A' ee i-1-� o 42_I ''1J' ofr
:want Number/Contract Name:
02060.7V6 .. 1- , -,l3eLaid U,U /0/4 aairia -u
Certifications Statement:
I, I 1 Ob' # t`\ .bby ------- - [Responsible Official],certify to the following statements:
• Entity is in compliance with all applicable local, state and federal civil rights laws,regulations and guidelines, including but not
limited to those listed in the Interagency Agreement(s)/Contract(s)in effect for the grant(s) and contract(s)listed above.
• No person shall be excluded from participation in, denied the benefits of,subjected to discrimination under, or denied employment
in connection with any activity funded under this grant(s)/contract(s) on the basis of race, color, age,religion,national origin,
disability, or seal
• Entity is in compliance with the following federal guidance materials regarding the provision of meaningful access to services and
programs to persons with limited English proficiency(LEP): Guidance to Federal Financial Assistance Recipients Regarding Title
VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons (Federal Register, June 18,
2002,Volume 67,Number 117,Page 41455-41472). •
(Additional information regarding LEP requirements may be found at: http://www.ojp.usdoj.gov/ocrilep.htm)
In addition,I certify that in the event that a federal or State court or administrative agency makes a finding of discrimination after a due
process hearing on the grounds of-race,_color, age,religion,national origin, disability,or sex against-the-Entity, or any subgrantee or
contractor of the Entity,the Entity will forward a copy of the fmding to the Authority.The Authority will forward a copy of the fmding to the
Office for Civil Rights, Office of Justice Programs. .
Check the following item(s) that apply:
S!THE ENTITY,ITS SUBGRANTEES AND CONTRACTORS HAVE HAD NO FINDINGS OF DISCRIMINATION WTHIN THE
PAST 5 YEARS •
D THE ENTITY,ITS SUBGRANTEES OR CONTRACTORS HAVE HAD FINDINGS OF DISCRIMINATION WITHIN THE
PAST 5 YEARS (You MUST attach a copy of all finding(s) made within the past 5 years that have not yet been submitted to the
Authority) '
,,/ 0 All current findings have already been submitted to the Authority;no additional findings have been made and no additional
findings ai atta e.
. ir.Q}A_E_
C. Z
. \ , 0 NI lop
Tie [Date]
[Signatur- of Responsible Official] [ ]
VOCA VOLUNTEER WAIVER CERTIFICATION
According to federal VOCA guidelines,recipients of VOCA funds must use volunteers unless the Illinois Criminal Justice
Information Authority(Authority)determines there is a compelling reason to waive this requirement. A"compelling reason"may be
a statutory or contractual provision concerning liability or confidentiality of counselor/victim information,which bars using volunteers
for certain positions,or the inability to recruit and maintain volunteers after a sustained and aggressive effort.
1. If you do not use volunteers,explain why your agency does not use volunteers. (attach additional pages, if necessary)
The Victims Services Unit can not use volunteers due to the nature of the work that is performed to implement the
program.Staff has to be trained qualified personnel and all information is of a confidential nature.
2. If you plan to use volunteers in the future,explain your recruitment efforts and what activities you anticipate they performing.
(attach additional pages,if necessary)
No plan to use volunteers.
I hereby certify that the above information is true and correct to the best of my knowledge:
J�-/� l
/�/ Gr,�.�vrc e .
r v o f-1/tl/l� j/i/v_ ,Na o Orga ' ation Name and Title of Aut�rizepresentative C o o r c1-• .
Z '7 2 coo 9
Signature Dat
LI Waiver Approved
❑ Wnied
(1k- e L
John C ojnacki,Associate D ector Date
Illinoi Criminal Justice Inf ation Authority
•
March 21,2008
1 !
TO: Mayor and Members of the City Council -°
FROM: Olufemi Folarin, City Manager community
Robert Duffy, Deputy Chief of Police
SUBJECT: Acceptance of Grant from Illinois Criminal Justice Information Authority for Two
Part-Time Domestic Violence Case Workers
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider acceptance of a grant agreement from the Illinois Criminal Justice
Information Authority (ICJIA) for the continuation of two part-time Domestic Violence Case
Managers.
RECOMMENDATION
It is recommended that the City Council accept this grant award from 206046 ICJIA in the
amount of$20,021.
BACKGROUND
In late 2001, the City authorized the formation of two part-time Violence Case Worker positions
using grant funds. These positions have been funded by ICJIA since 2003. The previous
agreement numbers are as follows: 204046, 204546 and 206046. The City has been offered a
grant for $20,021 to continue this program by the Illinois Criminal Justice Information
Authority. These funds would be combined with a grant in the amount of $10,000 from the
Illinois Attorney General's Office.
The ICJIA has offered funding starting March 1, 2008 through August 31, 2008 for these
positions in the amount of $20,021, with a match of$5,005 from the City. The Office of the
Illinois Attorney General provided a grant of$10,000 for salaries of Domestic Case Managers
running from July 1 to June 30. We are currently operating under the Attorney General's July 1,
2007 —June 30, 2008 grant. The $5,241 cost of benefits/salary plus the $5,005 match is $10,246
short of full funding. The City Council has, in the past years, authorized partial funding for these
positions. It should be noted that in this funding period the grant cycle was changed from 12
months to six months for the ICJIA grant with an additional continuation funding application
being required in September 2008. The Department has communicated to ICIJA our intention to
file a grant application for these positions for the period of September 1, 2008 through February
28, 2009 in the amount of$20,021.
ICJIA Grant approval
March 21, 2008
Page 2
The two grants will be combined, $20,021 from the ICJIA and $10,000 from the Attorney
General, for a total funding of $30,021of an estimated required amount of $40,267 through
August 2008, with the City required to provide matching funding in the amount of $10,246.
Should future grants or additional funding sources fail to materialize, the department has
contemplated discontinuing the program in its present form.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Community Crisis Center; Office of the Kane County States Attorney, Renz Addition Center
FINANCIAL IMPACT
The ICJIA grant award will total $20,021. The ICJIA grant requires a match from the City in the
amount of $10,246 for this six month period. A portion of this required match will be met
through the use of an Office of the Illinois Attorney General's grant in the anticipated amount of
$10,000. Application for this Attorney General grant has been made and we anticipate receiving
notification of grant award on or about June 29, 2008. This will require additional City funding
in the amount of $5,203 for this six month period. The total cost for these two part time
employees is $50,135.70 annually. There are sufficient funds budgeted ($77,210) and available
($67,432) in the General Fund, account number 010-2304-731.01-03, Part-time Earnings for this
expenditure in 2008. The City will also be supplying managerial oversight of the program by the
Victim Assistance Coordinator, office space, audit fees and ancillary (non-payroll) expenses for
these employees.
LEGAL IMPACT
None
ALTERNATIVES
1. The Council may choose to accept this grant award from ICJIA to fund the Domestic
Violence Case Workers.
2. The Council may chose to reject this grant and fund the Domestic Violence Case
Workers with local funds.
3. The Council may chose to reject this grant and end the Domestic Violence Case Worker
Program within the police department.
Respectfully submitted for Council consideration.
RD