HomeMy WebLinkAbout08-1119 Church Cia VA
Art Fegan,President/CEO Sandra Freeman Gh% rc3n
320 Old Hickory Blvd.,Unit 408 320 Old Hickory Blvd.,Unit 408
Nashville,TN 37221 Nashville,TN 37221
T: (615)646-9606 T: (615) 646-9606
F: (615) 646-9608 F: (615)646-9608
art@artfegan.com sandra@artfegan.com
Art Fegan Entertainment. Inc.
320 Old Hickory Blvd., Ste 408
Nashville,TN 37221; 615-646-9606 fx.615-646-9608
art@artfegan.com
PERFORMANCE CONTRACT
Church Basement Ladies
Contract No. CBL8/12-16/09
THIS PERFORMANCE AGREEMENT (this "Agreement"), dated this November 19, 2008, is by and
between CBL Productions, LLC., a Tennessee limited liability company, F/S/O Church Basement
Ladies ("Producer" or "Artists"), Federal Identification No. 20-5984955, through ART FEGAN
ENTERTAINMENT, Inc., a Tennessee corporation ("Agent"), and The City of Elgin, an Illinois
S'/ Municipal Corporation(hereinafter referred to as "per Presenter").
HCC/CB
In consideration of the mutual promises and agreements set forth herein, and for other good and valuable
consideration, the sufficiency of which is hereby mutually acknowledged, Church Basement T adiec
Producer and Rufehasef Presenter hereby agree as follows:
HC/CB 1. PERFORMANCE. Producer will Perform 8 Shows (collectively, the
"Performance")as set forth below:
a. Performance Dates and Times:
Wednesday August 12,2009 2:00pm
Thursday August 13,2009 2:00pm
Thursday August 13,2009 7:30pm
Friday August 14,2009 7:30pm
Saturday August 15,2009 2:00pm
Saturday August 15,2009 7:30pm
Sunday August 16,2009 2:00pm
Sunday August 16,2009 6:00pm
b. Performance Site: The Performance will be held at The Hemmens Cultural Center(the
"Performance Site"), the address of which is 45 Symphony Way Elgin, IL 60120 with
capacity of 1200 seats.
c. Show Ticket Prices: Golden Circle: $45.00,Main Floor: $35.00,Balcony: $27.00
d. Gross Potential show(s)earnings est.: $333,576.50
f l 2. FEE: Box Office Receipt shall be distributed as outlined below:
HCC/CBL a. First payment, made by City of Elgin check, shall be applied to an artist royalty of
10%of the gross and shall be made payable to Troupe America, Inc. (Federal ID No. 41-
1595874)to the following address:
John Tsafoyannis
Troupe America,Inc.
528 Hennepin Ave.
Art Fegan Entertainment, Inc. Page 2 of 7
Suite 206
Minneapolis,MN 55403-1810
b. Second payment shall be retained by The City of Elgin will-reeeive-the-fir-st-meney
for documented expenses incurred by City for labor and marketing support estimated
at-$2-87900.00
c. Third payment of$48,000, made by City of Elgin check, shall be made payable to
CBL Productions, LLC. ` it re e e the next $48,000 00 of the adjusted box office
d. Fourth payment of 15% of the adjusted box office gross, shall be made by City of
Elgin check payable to CBL Productions, LLC. will o 0 0 'C0' oter p ofit
from the net adjusted box office gr . "Adjusted Box Office Gross" shall refer to
Box office Gross less Credit Card fees.
e. All remaining revenue shall be split 70/30 with 70%going being paid by City of Elgin
check to CBL Productions, LLC. and 30% going-te being retained by the City of
Elgin.
Notwithstanding anything to the contrary herein, City shall not be liable under any
circumstances for any deficiency of box office receipts to cover any listed payments
herein.
3. BALANCE: Any monies for CBL Productions, LLC. shall be paid as follows:
Balance: All monies to CBL Productions, LLC. shall be paid ASAP to:
CBL Productions, LLC.
320 Old Hickory Blvd.
Unit 408
Nashville,TN 37221-1308
a. Percentage or additional payments: In the event that payment to the artists shall be
based in part on receipts of the Presenter hereunder:
1. The scale of the ticket prices must be submitted to and approved by the artists-in
writing concurrently with the execution agreement
2. The Presenter shall deliver to the artists a certified statement of the gross receipts of
each performance(s)within 2 hours following such performance(s);
3. The artists shall have the right to have a representative in the box office or examine
the box office records relating to gross receipts of the performance
ti 5
4. RELATIONSHIP AND STATUS OF PARTIES:
HCC/CB
a. The parties agree that the artists are independent contractors, are not the employees of the
Presenter, shall have exclusive control of the details of the performance(s) and the means
and methods employed in fulfilling their obligations, and that this agreement shall not be
construed as creating a partnership or joint venture between the artists-and Presenter.
b. The Presenter, , represents
and warrants it has the authority to enter into this agreement.
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Art Fegan Entertainment, Inc. Page 3 of 7
y�s 5. ARTISTS' WARRANTIES: The artists warrant and agree to the following:
HCC/CB a. Each party shall be responsible for claims, losses, damages, and expenses proximately
caused by the negligent or wrongful acts or omissions of its employees. The artists agree
to hold the Presenter harmless from any claims, suits, demands, actions, injury, damage,
cost, and expenses with respect to any accident, injury, damage, cost or expense caused
by negligent actions of employees of the artists acting within the scope of their
employment.
b. The artists will be responsible for payment of all wages to its employees, including
performing artists and technicians employed by the artists.
c. The artists will be responsible for payment of any and all income taxes on performance(s)
fees.
d. The artists—agree to comply with all local, state, and federal laws relating to the
performance(s) and any local or regional ordinances or covenants relating to the
performance(s)stated in writing to the artists.
e. The artists agree to maintain general liability insurance naming the Presenter as an
additional insured covering the performance(s) date(s) in an amount of at least one
million dollars($1,000,000.00)per occurrence.
40/ 6. PRESENTER WARRANTIES: The presenter warrants and agrees to the following:
HCC/CBL a. Producer shall hold harmless and indemnity Presenter from and against any and
all claims, suits, demands, actions, injury, damage, cost or other liability of
whatsoever nature arising out of or alleged to have arisen out of or in connection
with Producer's or Producer's employee's, contractor's or agent's negligent acts
or omissions.
ee.,ter . s to t,ol ♦he artists 1..,...,.less f.om ., .,1.,i s ,:ram de..,.nds ctio s
a, ost n a ith ect t„ ci ent ,a.,..age ost ection .itl ctions of a ployees ntractors of the p nter acti g
b. The Presenter will be responsible for ensuring compliance with and shall perform at its
sole cost and expense all local, state, and federal governmental rules and all regulations
and requirements of any national of local union or unions that may have jurisdiction over
any of the materials, facilities, services, and personnel to be furnished by the Presenter
and by the artists in regard to this presentation. The Presenter agrees to provide a lawful,
safe, and secure venue for performance(s) with all necessary permits, insurance, and
licenses for the performance(s)described in this agreement.
c. The Presenter represents that it owns or has a lease for the theater, hall, or auditorium
performance(s)site covering the dates of this agreement.
d. The Presenter claims and affirms that it has the performance(s) rights for all music or
other works of copyright in the touring repertory and that the artists will not be liable for
any claims, suits, or judgments by copyright holders, licensees, or their representatives
based on claims of copyright infringement.
e. The Presenter agrees to provide a suitable and appropriate hall for the performance(s) of
the artists that meets the"Safe and Sanitary"code of the Actors Equity Association. The
Presenter further agrees to supply a house manager, all ushers, ticket sellers, and other
personnel reasonably necessary to permit the presentation.
f. The Presenter and the representative signing this agreement agree to underwriting and
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Art Fegan Entertainment, Inc. Page 4 of 7
hold the artists and all affiliated personnel harmless from and against any claims, suits,
demands, actions, injury, damage, cost, and expenses incurred with respect to any
damage, cost or expense in connection with failure or inaccuracy of any representation,
warranty or covenant under this agreement.
' / 7. PROMOTIONS:
HCC/CB
a. The artists agree that the Presenter may access, download, and use any promotional
materials from the following websites: (www.artfegan.com) or
(www.troupeamerica.com) for promotional or advertising purposes. Such materials
include information about the performance and the artists, press releases, digital
photographs, logos and images, program copy, and video clips. The Presenter may not
use such materials for sale or to create items for sale or for any commercial purpose other
than promotional or advertising. Additional requests for publicity materials or interviews
should be directed to the artists, care of John Tsafoyannis at (612) 333-3302 or
johnt@troupeamerica.com.
b. If desired, the Presenter shall provide at its expense all printed programs, tickets,posters,
fliers, handbills, or other printed materials necessary, and the Presenter is responsible for
the costs of any promotional materials used in the marketing of the presentation. All such
house programs shall prominently display the name the artists on the title page and shall
exclusively use copy provided by the management. The presenter agrees to allow the
a..tists to i sert performance p ith plemental mateF als Producer shall
be entitled to insert supplemental materials into printed programs.
c. The artists agree to make their best efforts to avail themselves to the Presenter and
audience but are not obligated to do so unless any promotion of the artists through
interviews,receptions, special autograph sessions, meet-and-greets, or any type of special
public or private appearance is submitted for approval to the artists a minimum of thirty
(30)days prior to the performance date(s).
d. The artists shall not be liable to the Presenter in any way whatsoever for the ability or
lack thereof of the Presenter to promote or sell tickets to the performance(s). F.,. o
the Presenter to sell mber of tickets deemed adeg..ate f the pert....,aate(s) shall not
exeu.se-the-Presenter-Ccem-the-4erms-ef-this-agreementTiler-alter-the-teRffs-thereef.50, 8. TECHNICAL REQUIREMENTS:
HCC/CBL a. The Presenter agrees to the artists' performance requirements and conditions on the
attached technical addendum and lighting requirement, and these requirements and
conditions are an integral part of this agreement and are hereby incorporated by
reference.
b. The Presenter agrees that lighting instruments are to be pre-hung, according to the artists'
lighting plot or guide, prior to the artists' arrival, and all sides and overhead masking and
sound equipment made available,when required.
c. It is agreed that the artists shall be guaranteed ex-elusive-and uninterrupted access to the
full stage auditorium area and dressing rooms from arrival time to departure time.
d. The Presenter agrees to furnish, at its own expense, a stage crew as specifically described
in the technical addendum to assist the artists in unloading and equipment, setting up the
production, running the production, "striking" the production, and in loading any
equipment. The-c-r-ew-member-s-whe-set-up-and-refreues-must-be-the-same-individuals
The Presenter shall make reasonable efforts to insure
that the crew members who set-up and run cues are the same individuals who
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Art Fegan Entertainment, Inc. Page 5 of 7
run the performance(s). This crew shall be responsible to the technical director or
production stage manager provided by the artists in cooperation with the presenter's
Technical Assistant. Should the f e enter f it p ide the re red pe el it is
ametint-ef-thifty-five-Elellars-(--$3-5,003-per--heur--for--eaeh-pecsen-under--the-requife€1-number
e. If the theater or other venue at which the artists are to perform has other minimum
requirements regarding stage crews, etc., including requirements of various unions, the
presenter agrees to provide and pay for these requirements.
9. COMPLIMENTARY TICKETS: The Presenter shall hold a minimum of twelve (12)
complimentary tickets to each performance(s) for the artists, with conditions as stated in the
technical rider,until the artists or a representative of the artists arrives at the venue, at which time
such tickets may be released for sale by the Presenter if not claimed by the artists or by another
,,� representative of the artists.
1 10. MERCHANDISE: The presenter agrees there will be no more than a twenty percent (20.0%)
Hcc/cg charge for concession sales made by the artists. The artists shall have the sole and exclusive
right, but not the obligation, to sell souvenir programs and other souvenir items including audio
or video recordings in connection with, and at, the performance(s) under this agreement, and all
the pts therefrom shall belong a clusively to the..+:st.
11. BILLING: The artists are to receive top billing in all advertising, to include but not be limited to
newspaper, radio, posters, television, and marquees. The artists are to be billed only as "The
Church Basement Ladies."
12. REPRODUCTION: Unless authorized in writing by the artists, the presenter will not authorize
or permit, and shall take all steps reasonably necessary to prohibit the recording, photography,
reproduction, transmission,or broadcast of the performance(s).
13. LIABILITY and FORCE MAJEURE: Neither the presenter nor the artists shall be under any
liability for failure to appear or perform in the event that such failure is caused by or due to a
force majeure or "Act of God," including the physical disability or incapacitation of the artists,
acts or regulations of public authorities, labor difficulties, civil tumult, strike, epidemic,
interruption or delay of transportation, acts of terrorism, weather, or other similar or dissimilar
cause beyond the control of the artists or the presenter. The artists assume no liability for non-
performance for reasons outside of their direct and immediate control, including, acts of God,
fire, acts of federal, state, local, or foreign authorities and airlines, railways, taxis, or other forms
of transportation. In the event that the performance(s)by the artists is (are) made impossible due
to such an occurrence, the deposit paid by the presenter shall be retained by the artists and shall
be applied to any rescheduling of the performance(s) for a date within one (1) year of the
scheduled performance(s). In the event that the cause of non-performance by the artists is within
their exclusive control, any deposit paid shall be refunded to the presenter within sixty(60) days
after the performance date(s).
CANCELLATION:
HCC/CBLY.
a. The artists reserve the right to cancel this (these) performance(s) for the purpose of
television, film, or major international tour, provided notice is given to the presenter in
writing not less than ninety (90) days prior to the date of the performance(s), or for any
other reason, provided notice is given to the presenter not less than one hundred eighty
I
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Art Fegan Entertainment, Inc. Page 6 of 7
(180) days prior to the performance date(s), and in case of such cancellation, any deposit
paid shall be refunded to the presenter. If the performance(s) is (are) cancelled by or at
the request of the artists for any other reason than those listed in section 13 above or
outside the time periods specified herein,the presenter and the artists agree that the artists
shall be held liable only for the actual documented, non-refundable expenses of the
presenter related to the performance(s)to include expenses for advertising and promotion
and fees for services or wages actually expended.
b. If before the ,fete e a chedule perf (sl the ar ists artists' a ent
> > e
artists e nt e h f;„,1s that the .. nter as failed7 e glected T f;re ,sed to ..pefo.-..,
contract with a third party for an earlier engagement, or if the artists, artists'
.+
� a tists� .t le..., th.t the f:..,.e: l e a:t f the me 1 .� be e e • e • e e e
miststhis ..t. t . ith
, e e
c. If the performance(s) is (are) cancelled due to inclement weather, the presenter agrees to
make its best efforts;Coschedule the performance(s) at a mutually agreeable time and
date, and the artists shall have the right to retain any deposit paid or due, but they shall
credit such deposit to any performance(s) rescheduled for a date within one (1) year of
the cancelled performance(s).
15. ACCEPTANCE AND NOTIE:
HCC/CB
a. All notices required to be given herein or changes or modifications to this agreement
shall be given in writing to the party entitled to receive such notice at the address stated
above.
b. This contract cannot be assigned or transferred without the written consent of the artists,
and it contains the complete understanding of the parties respecting the subject matter
hereof.
c. Any changes or additions to this agreement must be in writing and approved by the
artists, and in the case of additions, any conflicts, inconsistencies, or incongruities, the
terms of this agreement shall and will prevail.
d.
and itialed-any changeslf this-agreementis gned and-reti ed--by thepresentei is
the artists at the address above withi„ xty(60) days from the d to of submission by the
to hold the above d te(s)
ILS
5 16. CONFIDENTIALITY: The parties shall keep the terms of this agreement confidential except
(0
HCC/CBL to the extent required by law.
505/ 17. CHOICE OF LAW: This-agreement-shall governed the-laws the-State Texas,and
HCC/CBL
for disputes nde_this ee ent. This agreement shall be subject to and governed
by the laws of the State of Illinois. Venue for the enforcement of any rights and the
resolution of any disputes arising out of or in connection with the provisions or
performance of this agreement shall be in the Circuit Court of Kane County, Illinois.
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Art Fegan Entertainment,Inc. Page 7 of 7
Sf'"i 18.
Hcc/CB bi„di„g arbitratie in the State ofTexas b y a single arbitrator knowlo.lgeable about a„tertain nt
award_attefneysz_fees_443_4he_wevailing_paivl,„
19. INDEPENDENT COUNSEL: Each of the parties to this agreement warrants and represents that
in executing this agreement, each party has relied solely upon their own judgment, belief, and
knowledge and the advice and recommendations of their own counsel experienced in such
matters as contained in this agreement concerning the nature, extent, and duration of their rights
and claims and that they have not been influenced to any extent whatsoever in executing this
agreement by any representations or statements with respect to any matters made by any party or
representative of any party.
20. HEADINGS: The headings in this agreement are provided for convenience of reference only
and shall not be included in any interpretation or construction of the substantive provisions of this
agreement.
21. MULTIPLE COUNTERPARTS: This agreement may be executed in multiple counterparts,
each of which shall be considered original.
22. CONTACT INFORMATION:
Butch Wilhelmi,Cultural Center Supervisor, wilhelmi_b@cityofelgin.org 847-931-5905
Patrick Raddatz,Technical Director, raddatz_pAcityofelgin.org 847-931-5904
,�}� Cherie Murphy, Marketing Officer Murphy c(a�cityofelgin.org 847-931-5905
' I ) 23. SEVERABILITY:
HCGCB The terms of this agreement shall be severable. In the event that any of the terms or
provisions of this agreement are deemed to be void or otherwise unenforceable for any
reason, the remainder of this agreement shall remain in full force and effect.
511"
24. RELATIONSHIP:
Hcc c 9 This Agreement shall not be construed so as to create a joint venture, employment,
partnership or other agency relationship between the parties hereto.
IN WITNESS WHEREOF,the parties hereto have executed this agreement as of the date first written.
PROMOTER: PURCHASER:
CBL Productions,LLC. City of Elgin,Illinois
(CBL Pro • , LC. 40111r,fir
AL ID#20- 84955) by: ,I. _ 4 ' TIP
Signa 7 of Officer or Author!d
CBL Pro c ' ns, LC. Sean Stegall,Assistant City Manager
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TROUPE AMERICA INC.
Theatrical Productions, Road Shows,Convention Entertainment
CHURCH BASEMENT LADIES 2008 TECHNICAL RIDER
This is the final technical rider for the 2008 Tour of CHURCH BASEMENT LADIES,and is considered to be a portion
of the performance contract.
ARRIVAL
The Road Crew and Set will arrive approximately 9 Hours prior to the scheduled performance time. Please see that
your loading area is completely free of all obstructions,debris,ice snow,etc and that a clear 8 foot wide path exists to
the stage area.
The Cast will arrive at the theater for sound check,approximately 2 hours before the performance. We request that all
vehicles be allowed to remain at the load in area for the entire day. If this is not possible,please arrange for parking
nearby.
Vehicles: CHURCH BASEMENT LADIES travels via 2 vehicles, 1 —48'Tractor Trailer,and 1 —45'Motor Coach.
Shore Power:(where available)will be required for the Motor Coach. If a qualified person is not included in your load-
in crew,one must be provided at the beginning of load-in and near the end of load-out to do the connect and disconnect
of the shore power for the crew bus.(This person may also do the stage power tie in at this time.)
LOAD IN AND OUT TIMES
CHURCH BASEMENT LADIES takes approximately 6 hours to load in,set up,focus and cue. The load out takes
approximately 1 and 1/2 hours after the final performance. PLEASE NOTE: The estimates of"IN"and"OUT"may
vary with local house conditions. Exact load in times will be scheduled by our Production Manager,approximately three
weeks before the scheduled performance
LABOR CALL
PLEASE NOTE: CHURCH BASEMENT LADIES has been designed to fit a variety of venues for this tour. As such
local crew needs may vary from the call listed below. However it is critical that once a crew call has been determined by
the shows Production Manager,that it be maintained and correct upon the companies arrival. Failure to due so could
result in a cancellation of the performance.
The labor calls are based on the premise that all able-bodied stagehands can and will assist from one department to
another as the need arises during load-in and load-out.
Road Staff: The production company travels with 1 Production Stage Manager, 1 Master Electrician, 1 Sound
Engineer, 1 Wardrobe Supervisor, 1 Technical Director,and 1 Ass't TD/Concessionaire,each managing their own
department. Their function is to coordinate,oversee and instruct the local crew and to assure an efficient load-in,load-
out,and run of the show.
CHURCH BASEMENT LADIES is NOT a yellow card attraction. As such all local labor will be provided by the local
presenter or the presenters designated staff,after consultation with our Production Manager.
Labor Call* Load In Show Call Load Out
Scenery/Props 4 1 4
Lighting/AV 4 2 4
Sound 1 0 1
Wardrobe 1 0 1
Totals 10 3 10
*Venues with Union Crews may require additional crew(ie: Loaders,Flys,Gallery Weight Loaders,and other
dedicated departments)as required by local rules. Please contact our Production Manager Scott Herbst at 612-333-3302
or via email at sherbst@troupeamerica.com for confirmation of exact crew size.
Please Note: THAT THE ABOVE NUMBERS ARE SUBJECT TO CHANGE DUE TO LOCAL CONDITIONS.
These are the minimum requirements for this production and all crew members are expected to have basic tools present
with them at call time.
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TROUPE AMERICA INC.
Theatrical Productions,Road Shows,Convention Entertainment
STAGE REQUIREMENTS
MINIMUM LOADING DOOR SIZE 7'by 7' or 6'by 8'
MINIMUM PROSCENIUM OPENING 30'6"Wide by 15'High
MINIMUM STAGE DEPTH 20'measured from curtain line to last hang position
CROSSOVER There Must be a X over upstage or below stage.
MINIMUM BACKSTAGE CLEARANCE 5'Off stage Left&Right of proscenium
MINIMUM FLY LINES 3 for electrics
1 Lineset for"Banners"
1 Lineset for Projectors
HOUSE CURTAIN Not Required
CYCLORAMA Not Required
MASKING Black Masking for Electrics
Black Legs Downstage for Set or an adjustable
Proscenium for Downstage masking.
Black Or Dark Colored Backdrop Upstage
The set consists of one freestanding box set. We will need access to house stage weights and/or sandbags,for weighting
scenery jacks and plates. If unavailable please provide at least 12-25#sandbags,or other comparable weighting devices
(ie"Sand in a tube"or cinder blocks).
PLEASE NOTE: The set does include three large Kitchen Appliances,which require able bodied personnel to remove
from Dollies and place on the set
Stage Must Be free of all obstructions,and hanging goods other than those mentioned in the STAGE REQUIREMENTS.
The back wall of the theatre should be clear for storage of scenery as it is unloaded. Also an 8'wide path should be clear
the full distance from the loading area to the stage.
Stage Floor: A black or neutral colored floor is preferred.This floor must be level and even.
Please Note: For venues which are unable to accommodate the above specifications,the technical aspect of the show
will be adapted by the tour's production staff in order to provide for the best performance possible. NO
MODIFICATIONS will be made to the show which will be detrimental to the safety and structural integrity of the
scenery or to future bookings. All adaptations are solely at the discretion of our technical staff,who will keep the
production's best interests in mind at all times.
ELECTRICS
CHURCH BASEMENT LADIES will use the house lighting system operated by our technician via our lighting console.
A DMX512 input must be available to tie our console into your system. If no DMX is available the presenter must
provide a DMX interface or a lighting console in addition to the lighting system. The"A"Plot consists of
approximately. 40 instruments in the front of house positions,and 50 instruments onstage. The"B"Plot will consist of
approximately 30 Instruments in the front of house position,and 40 instruments onstage. A"C" Plot will also be
available for smaller venues.
Note: The Light Plot must be hung,patched,and colored before the Company's arrival.
For Non Traditional Theatres and Auditoriums: For those venues which do not have a traditional theatrical lighting
system. The show will require a smooth dimmable front wash of the stage.
FOLLOWSPOTS
2 Followspots are required for CHURCH BASEMENT LADIES. Two Operators(indicated in Show Crew Call)are to
be provided by the local venue.
LADDERS
Lighting: The local venue must have on hand at time of load in one A frame ladder or personal lift(Genie)which will
reach the Lighting when at trim position approx. 20'.
Scenic: The venue must also have on hand two-8 or10'stepladders
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3/16/09
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TROUPE AMERICA INC.
Theatrical Productions,Road Shows,Convention Entertainment
SOUND
The production company carries a complete sound system. The sound console will be operated by our road engineer. If
it is advantageous,we will tie into your house system via a line feed and use it in addition to our system. We will require
an area 6 feet deep by 6 feet wide for our mix position which should be near the center at the rear of the first set of
orchestra seating. We prefer not to be underneath a deep balcony. The location can be in an aisle,or where seats have
been removed. For this area please provide one 6'table or one 3/4"plywood sheet to lay over seats at the sound position
prior to our arrival. If seats must be removed or the area needs to be leveled in some way,this should happen in advance
of our load in.
Please Note: This show is a mix of acoustic and amplified vocals. The show must be mixed from the house. A closed
room or room with a window will not be considered acceptable.
Power: The show uses a single phase 208 power drop(minimum of 60 Amps)backstage for sound,a qualified
electrician should be on hand at the beginning of load in and out to connect and disconnect this feed. If a dedicated
power drop is unavailable the show will require 6-Dedicated 20 Amp outlets backstage. These should be clear of any
other power usage by lighting and other items which may cause interference.
Headset Communications: The production will travel with headset communications
Orchestra Pit and Piano: No Orchestra Pit or Piano is Required
PROPERTIES
Tables and Running Lights: The Production uses it own road boxes for Prop tables. Please keep stage clear of all
other tables and obstructions. The cross over should be equipped with"running" lights for visibility.
Brooms and Mops: Push brooms and mops with buckets must be available. The stage floor must be mopped prior to
every performance at the Presenter's expense.
WARDROBE
The Local Venue shall provide the following items:
2-Rolling racks
Wardrobe racks in each dressing room
1-6'to 8'work table in wardrobe room
If your venue has laundry facilities on site please inform our production team in advance. Our Wardrobe Supervisor will
contact you in advance if they have any other special needs for your load in(ie: Dry Cleaning,major repairs).
Hair and Wigs: The hair and wig department is self contained. However if one of the Wardrobe Assistants has wig and
hair piece experience,they may be asked to assist in maintenance.
Dressing Rooms: All dressing rooms are to be equipped with chairs,counters,clothing racks,and lighted make up
spaces-(make up lights should be incandescent not fluorescent.). All dressing rooms must be in close proximity to hot
and cold running water,clean towels and rest room facilities which are separate from those used by the general public or
audience members. Shower facilities are appreciated but not required.
Principles: 1 room for 1 man
1 room for 4 women
Office: 1 room for the Production and Company Manager if available.
RUNNING TIMES
The first act runs approximately 60 minutes,and the second 60 minutes. There is one 15 or 20 minute intermission.
(Length determined by House)
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TROUPE AMERICA INC.
Theatrical Productions, Road Shows,Convention Entertainment
HOSPITALITY
Load In: (For 6 persons)* At arrival, the local Presenter shall provide coffee, tea, juices, and soft drinks. For the
morning break Presenter shall provide light breakfast foods such as muffins, bagels, and fruit. For the midday break,
light lunch foods such as sandwiches, pizza or chicken. Approximate break times will be determined during the
advance calls.
Hot Meal: (12 Persons)* Approximately 2 Hours prior to curtain, the local Presenter shall provide a hot meal (with
beverage assortment) for the entire company. Daily menu suggestions will be provided along with the shows advance
paperwork. For two show days this meal may be moved to between shows.
Show Hospitality: (For 12 Persons)* Approximately 1 hour prior to curtain, the local Presenter shall provide coffee,
tea,juices, soft drinks and light snack foods such as cheese and crackers, potato chips/pretzels, salsa and chips, fresh
fruit,cookies or similar snack food.
Backstage Water: Venue must provide fresh drinking water backstage and in the dressing rooms.
*In the event you are providing refreshments for local crew please be sure to adjust these numbers accordingly
GENERAL NOTES
Curtain Time: We will always attempt to start the performance exactly at the advertised curtain time, unless otherwise
advised.
Company Size: There are 5 actors (including 1 Wardrobe/Actor, 1 Wig Maintenance/Actor and 1 Co. Mgr/Actor), 1
Production Stage, 1 Master Electrician, 1 Sound Engineer, 1 Technical Director, 1 Ass't TD/Concessionaire, 1 Bus
Driver, and 1 Truck Driver.
Pertinent Information: Please provide us with an up to date copy of your venues Information packet, or a link to
access this information online. If you do not have a prepared information packet or website with this information,please
contact our Production Manager to receive a questionnaire of pertinent information we will need for your venue
CLOSING AND ACCEPTANCE
The best performance will be achieved if you can meet all of these technical requirements. We are, however, flexible in
many areas. If changes must be made please contact Troupe America Inc., so that these changes can be discussed and
finalized. Changes must be approved in advance by our Production Manager to avoid any on site surprises and conflicts,
as well as to insure the safety -b our company and the local personnel.
In the event of chan o this ' ,a will be issued by our office in advance of the tours commencement.
If these changes a o 1 discuss necessary adaptations at that time.
Accepted: �f
(Signature of Pre enter or Presenter's representative required)
Print name: Butch Wilhelmi Date: March 16, 2010
venue: Hemmens Cultural Center
Presenters Phone: 847-931-5905 Email: Wilhelmi b(a�cityofelgin.orq
Technical Director/Production Manager: Patrick Raddatz
TD/PM Phone: 847-931-5904 Email: raddatz p(a�cityofelgin.orq
Venue Website: www.hemmens.orq
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