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HomeMy WebLinkAbout07-251 . Resolution No. 07-251 RESOLUTION APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH TURN-KEY NETWORK SOLUTIONS, INC. FOR INSTALLATION OF FIBER OPTIC CABLE WHEREAS,the City of Elgin has heretofore entered into a contract with Turn-Key Network Solutions, Inc. for installation of fiber optic cable; and WHEREAS,it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be and is hereby authorized and directed to execute Change Order No. 1,a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: October 10, 2007 Adopted: October 10, 2007 Vote: Yeas: 7 Nays: 0 Attest: s/Diane Robertson Diane Robertson, City Clerk CITY OF ELGIN PROJECT CHANGE ORDER NO. 1 CONTRACT: Turn-Key Network Solutions, Inc. fiber optic cable installation SCOPE: This change order affects a contract entered into between the City of Elgin and Turn-Key Network Solutions, Inc., dated June 13, 2007. This Change Order No. 1 will provide additional labor and materials to install 24,000 feet of#10 stranded tracer wire, install an underground conduit and add fiber between the Fox River water pump station and the Riverside Water Plant. REASON FOR CHANGE: This Change Order No. 1 is in the best interests of the City of Elgin and is authorized by law. The necessity for the changes was unforeseen at the time of the original agreement, and the changes contemplated hereby are germane to the original agreement. SUMMARY OF CHANGES IN CONTRACT AMOUNT: The original contract will be amended as to scope and costs as provided below: The original contract amount with Turn-Key Network Solutions, Inc. is for the amount of $513,505. By reason of this Change Order No. 1, the original contract for the installation of fiber optic cable will be increased by $40,300, which represents an increase of approximately 7.8% over the original contract amount. The new contract amount, inclusive of Change Order No. 1, is $553,805. The increased cost amount attributable to the installation of 24,000 feet of #10 tracer wire is $14,400. The increased cost to install an underground conduit and to add fiber is $25,900. OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same. Agreed to this o day of October, 2007. TURN-KEY NETWORK SOLUTIONS, INC. CITY OF ELGIN (Owner) (Contractor) By: � By: 9//1 Olu i'Folar> Title: U r r c��a r Title: • er Date: /D- e 'D"7 F:\Legal Dept\Agreement\Change Order-Turn-Key Network Solutions doe E w I.G . :l r October 5, 2007 ' :11::::11 TO: Mayor and Members of the City Council N #9 FROM: Olufemi Folarin, City Manager CUSTOMER SERVICE Jeffery D. Massey, MIS Director SUBJECT: Change Order No. 1 to Turnkey Network Solutions Agreement for Installation of Fiber Optic Cable PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider Change Order No. 1 to Turnkey Network Solutions Agreement for Installation of Fiber Optic Cable. RECOMMENDATION It is recommended that the City Council approve change order no. 1 to the agreement with Turnkey Network Solutions for fiber optic cable installation in the amount of$40,300. BACKGROUND In June, the City Council approved an agreement with Turnkey Network Solutions for the installation of almost 10 miles of new fiber optic cable. Fiber optic cable is being installed from Riverside Water Treatment Plant to Airlite Water Plant in conduit that was installed as part of the 2005 water main project. This will provide a fiber loop between the water plants to allow the water SCADA management system to remain fully operational in the event of a break in the network and provide fiber capacity for new City facilities west of Randall Road. During the installation two unforeseen situations have occurred dealing with the fiber run from Riverside Water Treatment Plant to the Airlite Water Treatment Plant. Item one is the lack of tracer wire in the conduit installed in 2005 during the water main project. As the fiber installation began it was discovered that tracer wire was not previously installed. Tracer wire is needed to locate buried fiber and avoid damage during future construction. The cost to install the 24,000 feet of tracer wire is $14,400. The original scope of services did not include tracer wire installation. Item two addresses a problem discovered with conduit from the Fox River water pumping station to the Riverside Water Plant. There is existing conduit running from the Riverside Water Plant to the Fox River Pump Station installed in the middle 1990's. It was anticipated that the existing Change Order No. 1 to Turnkey Network Solutions Agreement for Installation of Fiber Optic Cable October 5, 2007 Page 2 conduit would accommodate the new fiber cable, a visual inspection indicated a pull rope that could be used to pull in the new fiber. At the time of installation the pull rope broke due to age and deteriorated condition and it became apparent that the new fiber could not be installed without damage to the existing cables in the conduit. To address this issue a new conduit will be directionally drilled underground from the pump station to the water plant. At the same time additional fiber will be added to connect the pump station to the water plant allowing for additional security and SCADA connections between these two buildings. The cost to install the underground conduit and to add fiber between the pump station and the water plant is $25,900. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None FINANCIAL IMPACT There are sufficient funds budgeted and available for the installation of the fiber optic cable. The project has been divided into four segments. Each segment has its own funding source. Segment 1 Riverside WTP - Airlite WTP ; $40,300; Water Operating Fund, account number 401-4002-771.91-46, project 409011, $205,000 budgeted and $122,982 available. LEGAL IMPACT None ALTERNATIVES 1. The City Council may choose to approve Change Order 1 to the Agreement with Turnkey Network Solutions. 2. The City Council may choose not to approve Change Order 1 to the Agreement with Turnkey Network Solutions. Respectfully submitted for Council consideration. JM