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Home My WebLink About06-306 Resolution No. 06-306 RESOLUTION AUTHORIZING EXECUTION OF A GRANT AGREEMENT WITH THE ILLINOIS HISTORIC PRESERVATION AGENCY FOR A DOWNTOWN AREA ARCHITECTURAL SURVEY AND INVENTORY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS, that Ed Schock, Mayor,be and is hereby authorized and directed to execute a grant agreement with the Illinois Historic Preservation Agency for a Downtown Area Architectural Survey and Inventory, a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: December 20, 2006 Adopted: December 20, 2006 Omnibus Vote: Yeas: 6 Nays: 0 Attest: s/Dolonna Mecum Dolonna Mecum, City Clerk Illinois Historic ..... Preservation Agency Ijut. 1 Old State Capitol Plaza • Springfield, IL 62701-1507 • (217) 782-4836 • TTY(217) 524-7128 GRANT AGREEMENT Grantee/Sponsor: City of Elgin Heritage Commission 150 Dexter Court Elgin IL 60120- Kane County Grant Number: CL20060119 Project Name: Dowtown Elgin Intensive Survey Grant Term: March 1, 2006 to August 31, 2007 General Description of Proiect/Scope of Work: Conduct an intensive level survey of the central commercial and business area that makes up Elgin's downtown. Financial Breakdown Total Project Cost: $15,600.00 State Grant: $10,920.00 (Maximum amount reimbursable under this agreement.) Local Match: $4,680.00 Incorporations The following items are hereby incorporated into this Grant Agreement: ATTACHMENTS: General Provisions, Special Conditions APPLICATION MATERIALS: Grant Manual: Certified Local Government Grant Program FFY2006L ON FILE SEPARATELY: IRS W-9 form, Assurances, US Dept of Interior Certifications Disclosure Certification Under penalties of perjury, I certify that 366-00-5862 is my correct Federal Taxpayer Identification Number(FEIN). I am doing business as a: ❑Not For Profit Corporation ❑Government Entity DOther ELGIN CITY OF agency name as shown on W-9 Signatures STATE OF ILLINOIS GRANTEE/SPONSOR 4,04",„: et eA,........ ieC-Zeit-- signature signatu William L. Wheeler ED SCHOCK, MAYOR printed name printed name State Historic Preservation CITY OF ELGIN Officer, IHPA title and agency name title and agency name STATE OF ILLINOIS HISTORIC PRESERVATION AGENCY GRANT AGREEMENT General Provisions DEFINITIONS Agreement: Grant Agreement Grantee: Entity which has applied for and been selected to receive a grant paid by the State of Illinois. Sponsor: Entity to which grant payments are made. Usually the same as the grantee. Contractor: A vendor, working under the supervision of the grantee, whose work is either paid with state grant funds, paid by grantee matching funds, or donated and allocated to the grant project. IHPA: Illinois Historic Preservation Agency Grantor: Illinois Historic Preservation Agency GMS: The Grants Management Section of the Preservation Services Division of the Illinois Historic Preservation Agency SHPO: State Historic Preservation Officer NPS: National Park Service, Department of the Interior Grant Term: The period of time for grant activity and payment. Timeline: An approved project timeline with beginning and ending dates, dated milestones, and planned due dates for events, draft products, final products, and the completion report. Products: Surveys, Brochures, Photographs of building preservation, etc. — but NOT the completion report. Completion Report: A two part report (narrative and financial spreadsheet) reviewing the project plans, activity, and outcome which conforms to a specific format criteria. LAWS LAWS OF ILLINOIS: This Agreement shall be construed in accordance with the laws of the State of Illinois including but not limited to: (a) The Illinois Grant Fund Recovery Act (30 ILCS 705 et. seq.) (b) The Illinois State Agency Historic Resources Preservation Act(20 ILCS 3420) (c) Public Officer Prohibited Activities Act(50 ILCS 105) (d) Illinois Governmental Ethics Act (5 ILCS 420) TERMINATION FOR CAUSE: The Illinois Historic Preservation Agency has the absolute right, at its discretion, but with cause, to terminate this Agreement and not to render payment for any or all services provided for in this Agreement upon giving five days prior written notice. The Illinois Historic Preservation Agency has the absolute right to require repayment subject to the provisions of the Illinois Grant Fund Recovery Act. CERTIFICATIONS: By signing this Agreement, the grantee certifies compliance with each of the laws and contractual requirements listed below. Additional information for each requirement is available from the GMS. A letter of explanation for any area of non-compliance should be submitted prior to IHPA fully executing the Agreement. (e) The Americans with Disabilities Act(42 U.S.C. 12101 et esq.) and the regulations thereunder(28 CFR 35.130) (f) Default on Repayment of Educational Loan (5 ILCS 105/15a) (g) Illinois Purchasing Act (30 ILCS 505/10.1, 505/10.3) especially debarment under Section 10.1 or 10.3. (h) Non-Bribery (30 ILCS 500/50-5) (i) Drug Free Workplace Act (30 ILCS 580/1) (j) International Anti-Boycott (30 ILCS 582) (k) Equal Employment Opportunities — Affirmative Action/Sexual Harassment (775 ILCS 5/2-105) • STATE OF ILLINOIS HISTORIC PRESERVATION AGENCY GRANT AGREEMENT (I) The Illinois Human Rights Act, the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, The Public Works Employment Discrimination Act, and the Business Enterprise of Minorities, Females and Persons with Disabilities Act. (m)Section 33-E3 or 33-E4 of the Criminal Code of 1961 (720 ILCS 5/33E-3, 720 ILLS 5/33E (n) Discriminatory Club Dues (775 ILCS 25/1) (o) The Prevailing Wage Act(820 ILCS 130/0.01 et seq.) and The Interagency Wetlands Policy Act (20 ILCS 830/1 et seq.) (p) Historic Preservation Fund grants must conform to the provisions of 18 U.S.C. 1913. (q) Single Audit Act of 1984. GRANT PROJECT WORK RULES: All work to be performed pursuant to this Agreement will be completed in accordance with: the "Secretary of the Interior's Standards and Guidelines for Rehabilitation" or the "Secretary of the Interior's Standards and Guidelines for Archaeology and Historic Preservation" (copy available from the GMS); the grant proposal as approved by IHPA; and any plans and specifications which were submitted to and approved by the Illinois Historic Preservation Agency. DESIGNATED ADMINISTRATOR: Grantee shall notify Grantor in writing of the person(s) designated by the Grantee to administer the grant on behalf of the Grantee, sign required reports, submit billings, and shall provide written notice of any changes in that designation. APPROVAL OF WORK: The Grantor shall approve all work undertaken with grant funds. Changes in the scope of work, timeline, products, or budget must have prior written approval of the Grantor. The execution of this Agreement is not authorization to begin work. Once specific work plans have been reviewed and approved, a "Begin" letter from IHPA will authorize commencement of the work. AMENDMENTS: Except for minor changes to work timeline, budget allocations, or scope of work, this agreement may be amended only by a written amendment signed by both parties. GRANT TERM: All costs charged to the grant must be incurred within the grant term. The grantee must have prior written approval from the Illinois Historic Preservation Agency for any deviation from the grant term requirements. TIMELINE: An approved timeline must be on file with the Illinois Historic Preservation Agency within 30 days of the date of this Agreement. The grantee must meet the performance milestones and other due dates in the timeline regardless of the term of the contract. DURATION: This Agreement shall become effective on the date of signature by the Illinois Historic Preservation Agency. It shall remain in force until 1) the grant term expires, 2)full completion of work and final payment, or 3) termination of the grant. PROGRESS REPORTING: Acceptable Progress Reports (IHPA Form 7) must be submitted to the GMS Office on or before the 10th of every month for the previous review period (month or quarter). PRODUCTS: Both interim (draft) and final products must be approved by the Grantor. Those which do not conform to the terms and conditions of this grant agreement or which do not meet the Secretary of the Interior's Standards must be corrected within the grant term or the Grantee will not be reimbursed. COPYRIGHT, PATENTS, TRADEMARKS: No work produced under this Agreement shall become in whole or in part the subject of any application for copyright, patent, or trademark. Products and reports produced under this Agreement shall become the property of the State of Illinois, including any rights that • STATE OF ILLINOIS HISTORIC PRESERVATION AGENCY GRANT AGREEMENT otherwise might be available to the Grantee under copyright, patent, and trademark laws. Grantee specifically agrees that the compensation provided for hereunder also includes such rights to the State. COMPLETION: A completion report is due 30 days from the end of the project. The required content and format of completion reports is described in specific detail in the Grants Manual. All completion reports must contain a narrative (a. through f.) and a spreadsheet (g.) as shown below, but certain grant types have additional narrative requirements or products required: a. A complete description of the project components. For construction projects, include clear, labeled photographs of the completed project. b. An assessment of the degree of success achieved by the project. c. A description of all promotional and publicity activities involved in the project. This should include copies of all newspaper articles, handouts, news releases, etc. d. Resumes relating relevant experience for the principal individuals or firms engaged in the project. e. At least two copies of any publications including brochures, guidebooks, newsletters, planning documents, videotapes, or any other items prepared for distribution or implementation as local policy. f. A discussion of the problems that were encountered in the implementation of the project. g. A Fiscal report formatted as follows: Final work-cost breakdown (Actual vs. Planned). Item Budgeted Actual Difference Amount Cost TOTAL Donor (individual, government, etc.), Source (private funds, state funds, etc.), Kind (volunteer time, cash, etc.), and amount of other federal or non-federal funds applied during the project period. Donor Source Kind Budgeted Actual Difference Amount Cost • • TOTAL • • STATE OF ILLINOIS HISTORIC PRESERVATION AGENCY GRANT AGREEMENT FINANCIAL FUNDING: Obligations of the State shall cease immediately if, in any fiscal year, the State of Illinois Legislature, the President, or the U.S. Congress fails to appropriate or otherwise make available funds for this contract. The State will use its best efforts to secure sufficient appropriations to cover this contract. The grantee acknowledges that this is a one-time grant which obligates neither the grantor nor the State of Illinois to provide further funding for completion or continuation of projects or ongoing costs of any future undertakings incurred by the grantee. FINANCIAL RECORDS: The Grantee shall maintain an adequate accounting system and auditing procedures to provide effective accountability and control of property, funds, and assets sufficient to meet grantee needs. If the grantee receives federal funds as a result of this Agreement, they shall comply with the Single Audit Act of 1984 and, if required under the Act, will forward the most recent audit performed under the Single Audit Act of 1984 to the Historic Preservation Agency with this signed agreement. CONTRACTING: The Grantee shall provide the Grantor with copies of Requests for Proposals, Requests for Bids, or other requests for goods or services exceeding $25,000 or for professional services exceeding $20,000. A copy of the resulting agreement shall be retained as part of the permanent grant record. Selected professional contractors must meet the minimum qualifications in 36 CFR Part 61. COMPENSATION: This Agreement will be paid on a reimbursement basis only upon receipt of acceptable proof of expenditure, except that the last 20% of the grant will be disbursed after Grantor's acceptance of final completion report in accordance with the applicable program manual. RETENTION OF RECORDS: The Grantee shall maintain and preserve for a period of five years after date of final payment to Grantee and during that period shall produce, upon request of the agency, all books, accounts, reports, files, data, electronic records, and other evidence pertaining to costs incurred by Grantee in connection with this agreement for the purposes of audit. The five year period begins after all payments, litigation, audits, and claims are closed. Records of durable property will be kept for five years beyond the final disposition date. AUDIT: IHPA reserves the right to require or conduct a Financial/Compliance Audit if it deems such action to be in the best interest of the State of Illinois. STATE OF ILLINOIS HISTORIC PRESERVATION AGENCY GRANT AGREEMENT Special Conditions — Heritage Grants Program COVENANT: By signing this Agreement, the Grantee agrees that for a period of five years from the date of completion of the project, any and all improvements to the property must conform to the "Secretary of the Interior's Standards and Guidelines for Rehabilitation" or the "Secretary of the Interior's Standards for Archaeology and Historic Preservation", regardless of the funding source for the improvement. If the grant exceeds $25,000, the period is ten years. CONTINUED MAINTENANCE AND REPAIR: The Grantee shall assume the cost of continued maintenance and repair of the property which is the subject of this agreement so as to preserve the architectural, historical or archaeological integrity of the same, and that no visual or structural changes will be made to the property without prior written permission of the Grantor for a period of five years commencing at the completion of the project. ACKNOWLEDGMENT: The Grantee will provide proof that the IHPA project sign (provided by grantor) was publicly displayed during the grant term. Any and all publications of any type produced through this grant, including audio-visual materials, must bear the Illinois Historic Preservation Agency logo and acknowledgment. PROGRESS REPORTING: Reports are due quarterly by: October 10th for July, August, and September January 10th for October, November, and December April 10th for January, February, and March July 10th for April, May, and June Special Conditions —Certified Local Government Grants Program LAWS: This Agreement shall be construed in accordance with the National Register Programs Guidelines (NPS-49) issued by the National Park Service, Department of the Interior. CERTIFIED LOCAL GOVERNMENTS: Applicants must be eligible for grant funds under the Department of the Interior rules for certified local governments, and must have maintained good standing as a certified local government for the duration of the grant to receive final payment. COMPLETION: Certified Local Government Grantees must provide six copies of publications or other products to allow for distribution at the federal level. Certain products do not easily lend themselves to this requirement. See the manual or contact the GMS for specific exceptions. BILLING: The IHPA Billing Form #6 may be submitted monthly, but at a minimum must be completed each September 30 that falls within the project timeline and at the end of the project. PUBLICATIONS: All publications must have prior written approval by the Illinois Historic Preservation Agency before publication. If written approval by the IHPA is not given, all costs pertinent to the publication may be disallowed. ACKNOWLEDGEMENT: Any and all publications of any type produced through this grant, including audio-visual materials, must bear the Illinois Historic Preservation Agency logo and acknowledgment. All meetings, publications, and products must acknowledge the NPS and include required Civil Rights, ADA, and Equal Rights language or bulletins per the instructions in the Grant Manual. PROGRESS REPORTING: Reports are due monthly by the 10th of the next month: June 10th for May, July 10th for June, and so on for all 12 months. SIGNATURE AUTHORIZATION 1. The following person(s) are authorized to sign the agreement and any financial or scope of work amendments. Ed Schock Name Title Signature Name Title Signature by: Signature ED SCHOCK, MAYOR, CITY OF ELGIN Printed Name, Title, and Organization 2. The following person(s) are authorized to sign the grant management documents certifying such things as monthly reports of work completed, expenditures, volunteer and paid time, except that they may not verify their own time worked. S vtea MN t! E Name Title Signature •• Name Title Signature Name Title Signature Name Title Signature by: Name Printed Name, Title, and Organization • '( OF El. `i �� City of Elgin Agenda Item No. \'c op,irro��% rig December 1, 2006 05 TO: Mayor and Members of the City Council we D tntowtt FROM: Olufemi Folarin, City Manager Sarosh Saher, Urban Design& reservation Specialist SUBJECT: Downtown Area Architectural Survey and Inventory PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider entering into an agreement with the Illinois Historic Preservation Agency (IHPA) to receive a grant. The grant will be used towards the completion of an architectural survey and inventory of properties in the City's downtown area. RECOMMENDATION It is recommended that the City Council authorize an agreement between the Illinois Historic Preservation Agency (IHPA) and the City of Elgin to obtain a $10,920.00 grant to complete an architectural survey and inventory of properties in the downtown area. BACKGROUND The City has regularly conducted building inventories and surveys of older established neighborhoods. Since 1972, eleven surveys have been completed in various neighborhoods under the guidance of the Elgin Heritage Commission. Of these, nine have been funded through grants obtained from the Certified Local Government (CLG) Grant program administered by the Illinois Historic Preservation Agency (IHPA). The Heritage Commission has undertaken a plan to continue these architectural inventories as part of a comprehensive effort to inventory the city's older established neighborhoods. The plan has also been made a part of the City's Comprehensive Plan and Design Guidelines adopted in 2005. A survey and inventory of structures in the oldest portions of the downtown area is being proposed to assess approximately 272 structures, prepare an inventory of architectural features, document current condition and note any changes to the structures over time. The required fieldwork involves taking three black and white photographs of each principal structure from the public right of way. This information will be provided to the City in the form of a computerized Downtown Area Survey and Inventory December 1, 2006 Page 2 data base as well as hard copy. A summary report on the findings of the survey will include the architectural and historic context of the neighborhood. The information obtained from the survey will be used for development plans, rehabilitation guidelines for individual buildings, and broader community based projects. The information will be useful in the event the neighborhood considers creating a historic district, or a conservation district, which would provide the neighborhood with the means of achieving preservation at a neighborhood level without some of the perceived burdens of the traditional historic district regulatory approach. Additionally, residents have used the information contained in the individual inventory forms to research the architecture and history of their homes to obtain heritage building plaques. In recent years, neighborhood groups and real estate agents within the areas already surveyed have been using the information to promote the homes' historical and architectural heritage in order to foster the wider public knowledge and appreciation of such neighborhoods. The City of Elgin has been offered a grant from the Illinois Historic Preservation Agency (IHPA) in Springfield to complete the architectural survey of the downtown area. The grant was approved as part of the Certified Local Government grant program for which Elgin is eligible. The total cost of the project is $15,600.00. The grant to the City of Elgin from the state historic preservation office is in the amount of$10,920.00(approx. 60%). The local share from the City of Elgin will be $4,680.00 (approx 40%). Of the local share, $2,000 is required to consist of in- kind staff time to administer the project. The in-house administration of the program will be carried out by the Urban Design & Preservation Specialist. The City will enter into a grant agreement with the State Preservation Office prior to approving a contract with a consultant to survey the downtown area. A copy of the grant agreement is attached. The City will need to pay the entire project cost and then be reimbursed by the IHPA after completion of the project, anticipated in July 2007. The IHPA has reimbursed the City in a timely manner on several previous projects of this nature. COMMUNITY GROUPS/IN TERESTED PERSONS CONTACTED The project is identified in the Elgin Heritage Commission's long term plan to survey older established neighborhoods in the city. The Commission's Survey Review Subcommittee will review proposals submitted by contractors and make a recommendation to select the firm to complete the project. FI ANCIAL IMPACT 91bit, The IHPA grant would total $10,920.00 and require $4,680.00 in matching funds from the City. The City would need to bear the total cost of survey work at $15,600.00 prior to reimbursement from the State preservation office. Sufficient funds are available in the General Fund, account Downtown Area Survey and Inventory December 1, 2006 Page 3 number 010-0902-709.80-04, Contributions/Elgin Heritage Commission, project number 039693. The remaining $2,000 (staff time) will be funded from the General Fund, Planning Department Administration Full Time Salaries, account number 010-1501-715.01-01. It is anticipated that the reimbursement of the $10,920.00 grant from the state will likely be received in July 2007. EGAL IMPACT The Illinois Historic Preservation Agency (IHPA) will require the City of Elgin to enter into an agreement to participate in the grant program. ALTERNATIVES 1. Authorize an agreement between the Illinois Historic Preservation Agency (IHPA) and the City of Elgin to obtain a grant to complete an architectural survey and inventory of properties in the downtown area to be funded by the IHPA in the amount of$10,920.00, and matched by the City in the amount of$4,680.00. 2. Reject the agreement to obtain the grant to survey the downtown area. Respectfully Submitted for Council consideration. SBS/sr Attachments , \ \II Elgin Downtown / L ! /7Y \ Survey Area EllinMks,/ i Illiv . \ \ \. I --f--- 1111111111r t - 1 - 1 = _ irmun, =Km MIR _ • 11=111111•11 OKI \ n '' •' I i I / I \ ...—, HI . MEW, -1111i Amami _I • row, /111111111 ! • • - miff • __. wiff. / _, - SYMPHONY WAY \ \ V I 1 — 1\ I \ \ I I \1 \\ 1 I \ ' Ill I I I / DIE(TIER AVE — 4 4 I -I • sN\ ,\'-, I 1 I 1 1 i ' - \\. E HIGHLAND AVE " — /4116\\. ' •,,. 1 v-r.)\'C<\ • -. .-"— ‘r-LLI"I j '1 II ' 11----'1— . , , u, I I . i 1 1 —7 i •• liiii \ \ f !i!iiiL ;\`‘, .14, ! Hi I 1 . 1 1 _ ( _ ..-----\ I \ \ „, i , I 1 c‘,, • \ I niiiii 1 ' ' t 1 , , I . ql \,. , Li 1 r :I 41 ' Li '''"IP ,.•\,• v. ...7 .... ... mtai • ... .2,)-_ .\\I m.o. .. ..... . , m..... —IN ...., EIN).<.- 111110 , PFMAI 8 RIE 7' ,,''' .. 1 -, ' ',....' • - .\ ,., \ \ \ '• \ .\• .\ \N`X. : •. •\\ '+,:r`, '''), \ N\2:.'s's'• .. ‹*‘:,s ...\\\\ Y . i "-,, , \ _ ' \ -: ) ,--.1-"... - ----• - ... .\. \ ).,: ,•,. s.' \ \ \ , . \ \ \ , x„.k\\: .\\,..\•),, .. \ \ /, .-\ \ .\.< V\----- - . ••• ••- \••- --...\_ . . • . 1 . • • . \‘\.." \.•••':. •It'''.. .\\\Ikez, 1 \v _.__. . \ • \\•• • Legend \._ . . I=Elgin Downtown Survey Boundary A \ 1 CROSAY-Sr-\ .... • Ma prepared by City of Elgin-No 2005 N • Cll. - t / gure 4.1 "`�'T° 4 - Survey Inventory of Older ______ _, • _=� :�, ��ir_.�__T T- - - i I-sa Established Neighborhoods ' :.��• -._.,,._a 1- -14 - 1 itiv 'v Legend 1 i y► i �((r, - Map / ._ r,.. o ! ^ —.`.l.—t `l, �i ✓ T \ 'I Q Surveys Completed _' _��'T l , - [Vit -':'r -` 1 Elgin Historic Di �_�' ` - . 'T P '♦ • l t _� I i / _.. - 9 strait(1981) � �� _ 2 Center City(1991) — .— ' 3 Near Westside 1995 i �� ?�' \ — • i 4 Laurel Area(1995) �'�?;...,.ry} Downtown Elgin ` mI I,,'r""'I I■ �1 ! _� 5 Michigan Triangle(1995) r' i�•..y Survey Area - � ,■■■■■��■A/a t -I- 7'`�, 6 Spring Douglas Disfid(1995) / (s;=r_ v II \L. 7 Northeast Nei hborhood 1997 - -X ,- ( .�' /,\tll'1I ■■4■■ , � I -�f 8 Southeast Neighborhood(1998) / ? 7 t, �' Area(2000) t - -1- Y _ a 9 Lords Park -1-:"' , .. �. ■I I■1J■■�■=Ly , R, �'y I' 10 Ryerson Park/Southwest Neighborhood(2002) 'r- _'' • - --' - 1--- -iikli I ■1 liI IUU e4 - - !- -, Surveys Proposed I ■I oar■■■� 11 Northwest Neighborhood Pt 1 OI�ss — 12 Northwest Neighborhood PL 2 I I � ■'iww t?._ ;�IVO = 1 ( 13 Shoe Factory Area on I■I INI.P,' -s�;i -�■ ,7 j- • l l 15 MidwestSunset PNei / ; ' _ ��,■■ +'?1r , "r. 1 ■11', f L i x- �( 15 Neighborhood r.. Wilt\ �■■ ,�� i f 1 1- 1— . .i 17 SouthwestNeighborhood 2 2 ��in 1.� I! � 1 17 Midwest Neighborhood PL 2�, .___l ..� 1� _- - 18 Wing Park Neighborhood 0 �••�■■ ■ I■ T_� l •' 19 Hi h,e' = r�— �A �f1N ■��_� i:� J" g land/larkin Neighborhood j,-._ 20 Midwest Neighborhood Pt.3 % 1 'itt4j' I - �� ; t 53 -t`.-1- 21 Huff Neighborhood Pt 1 -L I • r _ 1_..- 1 rir ( � Fox River .1111! ,,,k,,,,,,,, -_1 ■■■simii, /` (41 I I 1 U 2000 Feat ,�, ! `, I �' -�..;, — City of Elgin Y - ' ! A i Comprehensive Plan I and Design Guidelines;0 • • _, i i / ; I ,,_, r, 1 ._`� City of Elgin n i ' I' •"Y' j ��r --�� r -y-� �, '� \ _� Community Development Group s . >1Ns. Illinois Historic ..... Preservation Agency PIll1 Old State Capitol Plaza • Springfield, IL 62701-1507 • 217 782-4836 • TTY 217 524-7( ) ( ) 128 -- --------------- ------------- Proposed Project Timeline-Pleaser vi,. February27, 2006 review Project Begin Date: 3/1/2006 Sarosh Saher, Grant Manager City of Elgin Heritage Commission Project End Date: 7/31/2007 150 Dexter Court Final Completion Report and 8/31/2007 Billings Due: Elgin, IL 60120 _,.. .. RE: Dowtown Elgin Intensive Survey GRANT NUMBER CL20060119 Congratulations! I am pleased to inform you that your application for a 2006 Certified Local Government Grant has been selected for a grant award. We will contact you soon to discuss your grant, particularly any modifications we are suggesting for your scope of work, budget, or timeline. You may already know that the Illinois budget for federal Historic Preservation Grants is not yet finalized. You should be mindful that payment under the Certified Local Government grants is always subject to an award of sufficient funds to Illinois by the Federal Government. It is important that grants be recorded in the state's accounting system as soon as possible after I they are awarded. To expedite that, you will find a grant agreement and other required paperwork enclosed with this letter. The forms should be signed and returned to IHPA no later than June 1, 2006. This allows about 60 days for you to resolve any questions or concerns, discuss the grant I agreement at the local level, and get the agreement signed by the proper authority. If you have any question or need training, please do not hesitate to phone Ted Hild, Grants Administrator at (217) 785-4993 or your IHPA project manager listed below. We are very happy to help you with your grant, because your success is also our success. You are to be commended for your preservation efforts that serve the citizens of Illinois. Sincerely, 62,....--11...-OceN,,,„-- , Robert J. Coomer Director LIHPA Project Manager Tracey Sculle Name and Number: `- -" 1(217) 785-4324