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Home My WebLink About06-302 • Resolution No. 06-302 RESOLUTION AUTHORIZING EXECUTION OF A PACE PARATRANSIT LOCAL SHARE AGREEMENT FOR THE DIAL-A-RIDE PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that Ed Schock,Mayor, and Dolonna Mecum, City Clerk,be and are hereby authorized and directed to execute a Pace Paratransit Local Share Agreement on behalf of the City of Elgin with the Suburban Bus Division of the Regional Transportation Authority for the Dial-a-Ride program,a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: December 20, 2006 Adopted: December 20, 2006 Omnibus Vote: Yeas: 6 Nays: 0 Attest: s/Dolonna Mecum Dolonna Mecum, City Clerk • - PACE PARATRANSIT LOCAL SHARE AGREEMENT -"r City of Elgin ‘,2c)operating This agreement is made this A 7 day of , 200% by and between the Suburban Bus Division of the Regional Transportation Auth ity (RTA) operating under the name of and hereinafter referred to as "Pace", an Illinois municipal corporation, and the City of Elgin, an Illinois municipal corporation, hereinafter referred to as the "City". NOW THEREFORE, in consideration of the mutual promises and covenants contained herein, the sufficiency of which is hereby mutually acknowledged, the parties hereto hereby agree as follows: 1. TERM -This agreement will be in effect beginning January 1, 2007 and ending December 31, 2007. 2. SERVICE DESCRIPTION-The City will participate in the financial support of the transportation service described in the attached Exhibit "A". Exhibit "A" is hereby incorporated and made a part of this Agreement. 3. REPORTING - Pace will provide to the City on a monthly basis, a report with the following: A. Number of one way trips. B. Total Vehicle service hours (provided for Dial-A-Ride service as outlined in Exhibit "A" of this Agreement). C. A billing for Local Share, determined as outlined in Section 4 of this Agreement. 4. LOCAL SHARE FUNDING-The City agrees to reimburse Pace monthly for the Local Share incurred in operating the service described in Exhibit"A"of this Agreement. The Local Share will be calculated in the following manner: A. The Total Expense of the project will be calculated by multiplying the actual number of vehicle service hours attributed to service delivered per this Agreement by the hourly rate for providing service. Operating Deficit will be defined as Total Expense less fare revenue. B. The Pace Contribution will be the lesser of 1) 75% of the actual Operating Deficit attributed to a maximum of 5,635 vehicle hours of service, 2) $2.25 multiplied by the number of one-way passenger trips, or 3) $53,412. The Pace Contribution shall be calculated monthly on a year-to-date basis to adjust for actual vehicle hours of service and ensure that the annual Pace Contribution is not depleted in advance before the end of the term of this agreement. The Local Share is the Total Expense, as described in Section 4.B.1., minus fares, minus the Pace Contribution. Charges to the City for service provided under this Agreement will not exceed $63,047. C. The City shall pay Pace within thirty(30)days of receiving the monthly bill for service costs. 2007 LSA Page 1 City of Elgin 5: AMENDMENT - This Agreement constitutes the entire Agreement between the parties hereto. Any proposed changes in this Agreement shall be submitted to Pace for its prior approval. Except for minor service changes, no modification, addition, deletion, revision, alteration or other change to this Agreement shall be effective unless and until such changes are reduced to writing and executed by the authorized representatives of parties hereto. 6. TERMINATION-This contract can be terminated upon thirty(30)calendar days written notice by Pace, if: 1) sufficient funds have not been appropriated to cover the estimated requirements by Pace or by any other agency funding the service;2)Pace develops alternative public transportation services which, as determined by Pace will better meet the transportation needs of the public; or, 3) the City fails to make payments as required by Section 4 of this agreement. 7. FAILURE TO PERFORM - Pace shall not be liable for any failure to provide service due to circumstances beyond the reasonable control of Pace. Pace shall make every reasonable effort to have service restored as soon as practical under the circumstances. No fees will be charged for service not performed. 8. INDEMNIFICATION - Pace agrees to and shall defend, indemnify, and hold harmless the City, and other municipalities or townships which contribute to the payment of the City's Local Share and their respective officers, agents, and employees from all and any liability, losses, costs,damage or expense, or injury to person or property, including reasonable attorneys fees, and other reasonable costs of defense,arising out of or resulting from this Agreement or from the services provided or to be provided under this Agreement. 9. RESOLUTION OF DISPUTES-Venue for the resolution of any disputes and the enforcement of any rights arising out of or in connection with this agreement shall be in accordance with the laws of the State of Illinois. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be made effective and executed as of the date first set forth above by their duly authorized officials. SUBURBAN BUS DIVISION OF THE REGIONAL TRANSPORTATION AUTHORITY PACE CITY OF ELGIN By: r By: Thomas J. Ross, Executive Director Edward Schock, Mayor Date: ?may ( Date: /.2 o 7,20 0 7 Attest:(_,- AVii' }y� �- Attest: 64-�^-F' Date: / °' !- c' Date: / 9-42 o /Zoo 7 2007 LSA Page 2 City of Elgin • Exhibit A TRANSPORTATION SERVICES CITY OF ELGIN TYPE OF SERVICE Curb to Curb Dial-A-Ride Bus Service SERVICE OPERATED BY Pace-River Division TRIP RESERVATION METHOD 24-48 Hours Advance Reservation SERVICE AREA City of Elgin and surrounding areas. SERVICE HOURS Monday through Friday 9:00 a.m.-4:30 p.m. Dial-A-Ride Service for Subscription Riders: Monday through Friday 7:30 a.m.-9:00 a.m. 2:30 p.m.—4:00 p.m. Trips to Spring Hill Mall Wednesdays,if 3 or more trip requests are received HOLIDAYS Service will not operate on the following holidays: ➢ New Year's Day > Memorial Day > Independence Day > Labor Day > Thanksgiving Day > Christmas Day ONE-WAY FARE Full Fare $2.00 Reduced Fare $1.00 Transfers: Full Fare $.25 Reduced Fare $.15 Surcharge for pass users: Full Fare $.50 Reduced Fare $.25 Spring Hill Mall Trips: Full Fare $2.50 Reduced Fare $1.25 FARE STRUCTURE All fares are subject to change at the discretion of Pace. The applicable fares listed above are defined as follows: The Reduced Fare category includes,senior citizens age 65 years of age and older, and persons with disabilities who have an RTA Reduced Fare Card or an RTA ADA Paratransit Services Card. Full Fares are paid by adult traveling companions. RIDER ELIGIBILITY Persons age 65+and persons with a disability. Exhibit A 2007 Local Share Agreement • COST ESTIMATE WORKSHEET 2007 LOCAL SHARE AGREEMENT PROJECT: CITY OF ELGIN REVENUE $ 22,500 EXPENSE $138,959 DEFICIT $116,459 PACE SUBSIDY $ 53,412 LOCAL SHARE $ 63,047 RIDERSHIP 30,000 HOURS OF SERVICE UP TO 5,635 Cost Estimate Worksheet 2007 Local Share Agreement • December 1, 2006 TO: Mayor and Members of the City Council FROM: Olufemi Folarin, City Manager Janice Ward, Senior Planner SUBJECT: City Support for Pace Dial-a-Ride Service PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to approve a local share contribution of$63,047 for 2007 support of the Dial-a-Ride Program. RECOMMENDATION It is recommended that the City Council approve the local share agreement with Pace in the amount of$63,047 for 2007 Pace Dial-a-Ride service. BACKGROUND Pace provides Dial-a-Ride service in Elgin and the surrounding area. This service is available to senior citizens age 65 and over, and to persons with disabilities. Service is available with a 24- hour advance reservation and in the morning and afternoon, Monday through Friday. Since January of 1994, the City Council has approved a series of one-year agreements with Pace for the City to provide a local share contribution for Dial-a-Ride service. Elgin Township provided funding in 1993, yet was unable, for financial reasons, to continue the support for the service. Prior to that, the service was part of the City-provided bus service. Around the area, municipalities pay the local share of the Dial-a-Ride services as opposed to townships. Cost estimates provided by Pace show the proposed 2007 program budget as $138,959, consisting of $22,500 in farebox revenue (16.2%), a $53,412 Pace subsidy (38.4%) and a $63,047 City contribution (45.4%). This budget provides up to 5,635 hours of Dial-a-Ride service for the year. • a 0 City Support for Dial-a-Ride Service December 1, 2006 Page 2 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED The Fox Valley Center for Independent Living and Association for Independent Development have indicated this service provides a critical link for residents to maintain their independence. FINANCIAL IMPACT The City of Elgin's share is a maximum of$63,047 and is included in the proposed 2007 budget, Riverboat Fund, account number 275-0000-791.80-43, Pace Contributions. LEGAL IMPACT None. ALTERNATIVES 1 The City Council could fund the Dial-a-Ride program as recommended. 2 The City Council could choose not to fund the Dial-a-Ride program. 3 The City Council could choose to fund the Dial-a-Ride program for a limited number of vehicle hours of service. Respectfully submitted for Council consideration. JAW/sr Attachments