HomeMy WebLinkAbout06-292 Resolution No. 06-292
RESOLUTION
ESTABLISHING FEES FOR THE USE OF THE HEMMENS CULTURAL CENTER
WHEREAS, the Office of the City Manager of the City of Elgin has recommended that the
fees and charges heretofore established for the use of the Hemmens Cultural Center be revised;and
WHEREAS, the City Council of the City of Elgin concurs in the recommendations of the
Office of the City Manager for the years 2007, 2008, and 2009.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN, ILLINOIS:
Section 1. That from and after January 1, 2007 fees and charges for the use of the
Hemmens Cultural Center shall be in accordance with the following schedule:
I. Event Time 2007 2008 2009
Stage
Monday-Thursday per hour, three hour minimum $295 $310 $325
Friday-Sunday per hour, three hour minimum $330 $350 $365
(includes lobby, dressing & rehearsal rooms)
Second Performance, same day
Monday-Thursday $110 $115 $120
Friday-Sunday $136 $145 $155
Exhibition Hall
Monday-Thursday, per hour, three hour minimum $147 $155 $165
Friday-Sunday, per hour, three hour minimum $184 $195 $205
One half of Exhibit Hall: 50% full rate
Lobby
Monday-Thursday per hour, three hour minimum $273 $285 $300
Friday-Sunday per hour, three hour minimum $310 $325 $340
Entire Building
Monday-Thursday, per hour, three hour minimum $336 $355 $375
Friday-Sunday, per hour, three hour minimum $399 $420 $440
II. Rehearsal & Move-In/Out Times
(3 hour minimum, unless consecutive to public event)
2007 2008 2009
Stage Per Hour
Monday-Thursday $ 63 $ 66 $ 69
Friday-Sunday $ 79 $ 83 $ 87
Friday-Sunday other than day of event $116 $122 $128
Exhibition Hall Per Hour
Monday-Thursday $ 47 $ 49 $ 51
Friday-Sunday $ 63 $ 66 $ 69
Friday-Sunday other than day of event $ 90 $ 95 $100
Entire Building Per Hour
Monday-Thursday $ 79 $ 83 $ 87
Friday-Sunday $105 $110 $115
Friday-Sunday other than day of event $147 $155 $165
III. Other Spaces
Rehearsal Room, Art Gallery, Green Room, (Non-Performance Use) Per Hour
Monday-Thursday $ 63 $ 66 $ 69
Friday-Sunday $ 79 $ 83 $ 87
Kitchen, per day $ 58 $ 61 $ 64
(included with Exhibit Hall and Entire
Building rentals)
Equipment Storage per day $132 $140 $147
(for days not within contract period)
Equipment used for and personnel working the event shall be additional.
Individuals and organizations with not-for-profit status will receive a 35%discount offthe base
building rental rate upon receipt of appropriate documentation.
Elgin resident individuals and organizations will receive a 25%discount off the base building
rental rate.
Only one of the discounts listed above may be applied per contract.
A 100% discount on building rental shall be given for weekday(Monday-Thursday) events
presented by School District U-46, Kane County or the State of Illinois.
An additional 10%will be discounted from the building rental for Elgin Symphony Orchestra
events.
Building rental rates on observed city and federal holidays are charged at one and a half times
the base rate.
Contracts will not be written with more than two consecutive days of non-use.
IV. 2006- 2008 Equipment Rates 2007 2008 2009
1. Acoustical Reflectors (floor per unit) $ 10.00 $ 10.50 $ 11.00
2. Acoustical Reflectors (hanging, per set) $ 14.00 $ 14.50 $ 15.25
3. Chairs, metal folding $ .80 $ .80 $ .80
4. Chairs, padded $ 1.50 $ 1.50 $ 1.50
5. Tables, rectangle $ 4.75 $ 4.75 $ 5.00
6. Tables, round (including cocktail tables) $ 5.25 $ 5.25 $ 5.50
7. ROSCO Dance Floor $110.00 $115.00 $120.00
8. Electric Truck, per day $ 35.00 $ 37.00 $ 39.00
9. Mics &Dl's (1 included with rental) $ 21.50 $ 22.50 $ 23.50
10. Wireless Mic Surcharge, per day $ 5.25 $ 5.25 $ 5.50
11. Mirrorball, Blacklights $ 49.50 $ 52.00 $ 52.00
12. Fog Machines, Strobe Lights $ 56.75 $ 59.50 $ 62.00
13. Movie Screen $ 21.50 $ 22.50 $ 23.50
14. Manhasset Music Stands $ .75 $ .75 $ .80
15. Music Stand Lights $ 1.75 $ 1.75 $ 2.00
16. Stage Lectern $ 14.25 $ 15.00 $ 15.75
17. Backstage Podium $ 0.00 $ 0.00 $ 0.00
18. Orchestra Pit $ 73.50 $ 77.00 $ 81.00
19. Piano, Steinway $136.00 $143.00 $150.00
20. Piano, Upright $ 78.75 $ 82.50 $ 86.50
21. Piano, Tuning $126.00 $126.00 $126.00
22. Portable Sound System $ 56.75 $ 59.50 $ 62.00
23. Projector, 16mm sound, LCD video $ 49.50 $ 52.00 $ 54.00
24. Slide Projector $ 28.25 $ 29.50 $ 31.00
25. Band Risers $ 6.75 $ 7.00 $ 7.25
26. Choral Risers, per tier $ 4.25 $ 4.50 $ 4.75
27. Followspots $ 81.00 $ 85.00 $ 85.00
28. Table Skirts $ 4.75 $ 5.00 $ 5.25
29. Tape Recorders (analog, digital or, CD player) $ 38.25 $ 40.00 $ 40.00
30. Pipe& Drape (i.e. for quick change booths-per foot) $ 1.00 $ 1.00$ $ 1.00
31. Hanging Flag, Scrim or Drops $105.00 $110.00 $110.00
32. 100 Cup Coffee Urns (one N/C) $ 4.25 $ 4.50 $ 4.75
33. Pyrotechnical Effects must be provided by licensed professional (at discretion of venue
management)
34. Portable Theatre Seating $ 2.75 $ 3.00 $ 3.15
35. VCR&Monitor $ 43.00 $ 45.00 $ 47.00
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Note: The above equipment rates do not include the cost of the operation. Except where
otherwise indicated, the rates are on a per contract basis.
An additional 10%will be discounted from rental ofHemmens owned equipment for
Elgin Symphony Orchestra events.
Under normal use, clean up service is included in the base rental. However, at the
discretion of the building manager, sponsoring organizations will be assessed for
clean up service when the building is left unusually messy or dirty.
V. Labor Rates (per person per hour) 2007 2008 2009
Technicians $ 28.50 $ 30.00 $ 31.50
Senior Technicians $ 42.75 $ 44.75 $ 47.00
Stage Manager $ 42.75 $ 44.75 $ 47.00
Ushers $ 14.25 $ 15.00 $ 15.75
Box Office Ticketing Agents $ 22.00 $ 23.00 $ 24.00
Security Rates established by
Police Department
Labor rates for Hemmens personnel on observed city and federal holidays are charged at one
and a half times the regular rate. The Hemmens reserves the right to determine minimum crew
call for event. The Hemmens requires regularly scheduled breaks for crew calls exceeding 5
hours.
No individual or group, including the Elgin Symphony Orchestra shall receive a discount on
labor charges.
VI. Ticketing Services 2007 2008 2009
Event Set-Up $ 35.00 $ 37.00 $ 39.00
(Using existing seating configuration)
Event Set-Up $210.00 $220.00 $230.00
(Requiring the creation of a new seating configuration)
Labor Surcharge, Per Ticket Printed $ .35 $ .35 $ .35
Processing Fee, Per Order $ 3.00 $ 3.25 $ 3.25
A per order processing fee will be charged to all
tickets orders placed with The Hemmens Box Office
by any means other than in person at The Hemmens
Box Office window located at 45 Symphony Way,
Elgin,IL 60120. Lessee shall have no participation in
revenues generated by this fee.
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Ticket Exchange Fee, Per Ticket $ 1.75 $ 2.00 $ 2.10
A per ticket exchange fee will be charged for all
tickets exchanged, reprinted, re-issued or returned to
The Hemmens Box Office by any means and for any
reason. Lessee shall have no participation in revenues
generated by this fee.
Credit card service fee of 4% of gross credit card sales charged to lessee events will be
deducted from lessee gross sales.
s/ Ed Schock
Ed Schock, Mayor
Presented: December 20, 2006
Adopted: December 20, 2006
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk