HomeMy WebLinkAbout06-286 Resolution No. 06-286
RESOLUTION
APPROVING CHANGE ORDER NO. 2 IN THE CONTRACT WITH
BRANDENBURG INDUSTRIAL SERVICE COMPANY
FOR DEMOLITION OF VARIOUS BUILDINGS
WHEREAS, the City of Elgin has heretofore entered into a contract with Brandenburg
Industrial Service Company for demolition of various buildings; and
WHEREAS,it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 2, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be and is hereby authorized and directed to
execute Change Order No.2,a copy of which is attached hereto and made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: December 6, 2006
Adopted: December 6, 2006
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
City Clerk
ELGIN, ILLINOIS
PROJECT 039062 & 030099
CHANGE ORDER No. 2
CONTRACT: Demolition of Various Buildings (Bid# 06-053)
SCOPE: This Change Order No. 2 will provide for the removal of an underground tank, on the
site of the former Unilever property, additional grading and seeding at the Water Road Park site,
and removal of buried debris, footings and railroad tracks on the former Public Works site on
Ann Street. These items could not be seen until demolition was well under way therefore
removal was unforeseen at the time of the award of the original contract. This change order
would also add sod in lieu of seed at the Unilever site. Sod was bid as an alternate on the original
bid but was not awarded at that time.
This change order affects a contract entered into between the City of Elgin and Brandenburg
Industrial Service Co. Chicago, IL, an Illinois corporation, dated June 27, 2006 for the
Demolition of Various Buildings.
REASONS FOR CHANGE: This Change Order No. 2 is in the best interests of the City and is
authorized by law. The necessity for the changes was unforeseen at the time of the original
agreement, and the changes contemplated hereby are germane to the original agreement.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The original contract will be
amended as to scope and costs to include additional work as in attachment A and summarized
below:
Water Road—additional grading and seeding $14,025.00
Ann St. —Removal of additional debris and grading $36,740.00
51 N. State St. —Removal of underground tank $12,740.00
51 N. State St. — Sod in lieu of seed $52,550.00
Total S 116,065.00
The original contract with Brandenburg Industrial Service Co. is $720,200.00. By reason of
Change Order No. 2, the contract for the Demolition Project will be increased in the amount of
one hundred sixteen thousand sixty five and 00/100 dollars ($116,065.00) or approximately 16%
of the original contract amount. The new contract amount, inclusive of Change Order No. 1
($19,140.96) and Change Order No. 2 ($116,065.00) is eight hundred fifty five thousand four
hundred five and 96/100 dollars ($855,405.96).
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same.
CHANGE ORDER No.2
November 10,2006
Page 2
Agreed to this day of , 2006.
Recommended by:
BUILDING MAINTENANCE DEPARTMENT
By: Rich Hoke
Title: Building Maintenance Superintendent
Date: November 10, 2006
Signature:
Accepted by:
BRANDENBURG INDUSTRIAL SERVICE CO.
Party of the Second Part (Contractor)
By: (%vd") Sc+iAvtDA-
Title: 1"20J pz1— MArr 6 Oil,
Date: 1404-inn 10 '-oo (o
Signature:
Approved by:
CITY OF ELGIN
Party of the First Part (Owner)
By: Olufemi Folarin
Title: City Manager
Date: I - r: - Q
Signature: 2
•
Attachment A
Bid # 06-053 Project#039062 & 030099
Water Road Location:
1. Grading of the site on Water Road to meet surrounding grade. Existing grade was
very steep to the surrounding grade.
$3,850.00
2. Bring in Additional dirt to grade holes and low areas outside of the work zone.
$2,750.00
3. Till, finish, seed and fertilize all areas outside of the work zone.
$7,425.00
Ann Street Location:
1. Remove eight concrete piers and debris associated to clean up area, approximately
eight loads of debris
$2,750.00
2. Mass grade northwest corner of site and clean up tree line.
$2,475.00
3. Removal of railroad tracks.
$1,650.00
4. Stump removal including pulling stumps, filling holes, and disposal of stumps.
$10,890.00
5. Mass grading of area along west side of property.
$3,025.00
6. Finish grade, seed and fertilize along west side of property.
$2,750.00
7. Excavate and remove foundations from the former sanitation garage.
$13,200.00
51 North State Street(Unilever):
1. Removal of 15,000 gallon underground storage tank including testing and disposal of
3200 gallons of oil and 10 cubic yards of contaminated soil.
$12, 750.00
2. Sod in lieu of seed(alternate on original bid)
$52,550.00
Grand Total $116,065.00
y OF EL
• ``�°" •
�" City of Elgin
Agenda Item No.
^•r ;
November 24, 2006
TO: Mayor and Members of the City Council
FROM: Olufemi Folarin, City Manager
Rich Hoke, Building Mainten ce Superintendent
SUBJECT: Change Order# 2 for Bid#06-053 Demolition of Various Buildings
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information for a change order in the contract with Brandenberg Industrial Services for the
demolition of various City owned buildings.
RECOMMENDATION
It is recommended that the City Council approve Change Order #2 with Brandenburg Industrial
Service of Chicago, IL, in the amount of $116,065.00 for additional work related to the
demolition and site cleanup at 51 N. State St. (Unilever), 40 Ann St. (former Public Works site)
and the Water Road park.
BACKGROUND
A contract in the amount of$720,200.00 was awarded to Brandenberg Industrial Services at the
June 14, 2006, City Council meeting for demolition at various sites. Work has been progressing
well on the Unilever and other sites on the contract. As work progressed on the sites some
unforeseen issues were discovered. On the Unilever site an underground storage tank was
discovered which needed to be removed. On the old Public Works site large quantities of
concrete, railroad tracks and other debris were discovered just below the surface which needed to
be removed. After the buildings were removed on the Water Road site it was determined that the
site needed additional fill, grading and seeding to make it presentable and usable. This change
order also includes the installation of sod on the Unilever site which was included as an alternate
on the original bid, but was not awarded at that time. The contract with Brandenburg is currently
$739,340.96 including change order number one, approved at the September 27, 2006 City
Council meeting, for ComEd charges relating to the removal of their equipment from the
Unilever site. The new amount of Brandenburg's contract will total $855,405.96. A copy of the
change order is attached for your review.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
Bid#06-053 —Demolition of Various Buildings
November 24, 2006
Page 2
T.FINANCIAL IMPACT
The cost of the change order with Brandenburg Industrial Service will total $116,065.00. There
are sufficient funds budgeted ($1,301,100) and available ($560,433) in the general portion of the
2006 General Obligation Bond Fund, account number 366-0000-795.92-31, "Capital Additions-
Land," project number 039062 "Unilever Acquisition," to pay for the Unilever portion of the
change order. The project budget for this project totaled $4.842 million.
Funds are also budgeted ($540,000) and available ($81,985) in the Riverboat Fund, account
number 275-0000-791.92-32, "Capital Additions/Land Improvements," project number 030099
"Property Demolition," to pay for the remaining portion of the change order.
L GAL IMPACT
None
ALTERNATIVES
1. Approve Change Order#2 with Brandenburg Industrial Services.
2. Reject the Change Order and stop the project.
Respectfully submitted for Council consideration.
Rh
Attachment
Bid#06-053 —Demolition of Various Buildings
November 24, 2006
Page 3
ELGIN,ILLINOIS
PROJECT 039062
CHANGE ORDER No.2
CONTRACT: Demolition of Various Buildings(Bid# 06-053)
SCOPE: This Change Order No. 2 will provide for the removal of an underground tank, on the site of the
former Unilever property, additional grading and seeding at the Water Road Park site, and removal of
buried debris, footings and railroad tracks on the former Public Works site on Ann Street. These items
could not be seen until demolition was well under way therefore removal was unforeseen at the time of
the award of the original contract. This change order would also add sod in lieu of seed at the Unilever
site. Sod was bid as an alternate on the original bid but was not awarded at that time.
This change order affects a contract entered into between the City of Elgin and Brandenburg Industrial
Service Co. Chicago, IL, an Illinois corporation, dated June 27,2006 for the Demolition of Various
Buildings.
REASONS FOR CHANGE: This Change Order No. 2 is in the best interests of the City and is
authorized by law. The necessity for the changes was unforeseen at the time of the original agreement,
and the changes contemplated hereby are germane to the original agreement.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The original contract will be amended as to
scope and costs to include additional work as in attachment A and summarized below:
Water Road—additional grading and seeding $14,025.00
Ann St.—Removal of additional debris and grading $36,740.00
51 N. State St.—Removal of underground tank $12,740.00
51 N. State St.—Sod in lieu of seed $52,550.00
Total $116,065.00
The original contract with Brandenburg Industrial Service Co. is$720,200.00. By reason of Change
Order No. 2,the contract for the Demolition Project will be increased in the amount of one hundred
sixteen thousand sixty five and 00/100 dollars ($116,065.00)or approximately 16% of the original
contract amount. The new contract amount, inclusive of Change Order No. 1 ($19,140.96)and Change
Order No.2 ($116,065.00) is eight hundred fifty five thousand four hundred five and 96/100 dollars
($855,405.96).
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same.
•
Resolution No. 06-237
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
BRANDENBURG INDUSTRIAL SERVICES FOR
DEMOLITION OF VARIOUS CITY OWNED BUILDINGS
WHEREAS, the City of Elgin has heretofore entered into a contract with Brandenburg
Industrial Services, for demolition of various city owned buildings; and
WHEREAS,it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 1, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be and is hereby authorized and directed to
execute Change Order No. 1,a copy of which is attached hereto and made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: October 11, 2006
Adopted: October 11, 2006
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
WNW
ELGIN, ILLINOIS
PROJECT 039062
CHANGE ORDER No. 1
CONTRACT: Demolition of Various Buildings (Bid#06-053)
SCOPE: This Change Order No. 1 will provide for the removal of Corned equipment,by
Corned, on the site of the former Unilever property. This equipment relates to the Unilever
building only and expenses related to its removal were unforeseen at the time of the award of the
original contract.
This change order affects a contract entered into between the City of Elgin and Brandenburg
Industrial Service Co. Chicago, IL, an Illinois corporation, dated June 27, 2006 for the
Demolition of Various Buildings.
REASONS FOR CHANGE: This Change Order No. 1 is in the best interests of the City and is
authorized by law. The necessity for the changes was unforeseen at the time of the original
agreement, and the changes contemplated hereby are germane to the original agreement.
SUNIMARY OF CHANGES IN CONTRACT AMOUNT: The original contract will be
amended as to scope and costs to include the removal of Corned equipment located on the former
Unilever property. The equipment will be removed by Corned as provided by Attachment A
hereto:
See Attachment A (Corned Customer Work Agreement)
The original contract with Brandenburg Industrial Service Co. is $720,200.00. By reason of
Change Order No. 1,the contract for the Demolition Project will be increased in the amount of
nineteen thousand one hundred forty and 96/100 dollars ($19,140.96) or approximately 3% of the
original contract amount. The new contract amount, inclusive of Change Order No. 1 is seven
hundred thirty nine thousand three hundred forty and 96/100 dollars ($739,340.96).
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same.
CHANGE ORDER No.!
September 12, 2006
Page 2
Agreed to this day of , 2006.
Recommended by:
BUILDING MAINTENANCE DEPARTMENT
By: Rich Hoke
Title: Building Maintenance Superintendent
Date: September 12, 2006
Signature: 62 l
Accepted by:
BRANDENBURG INDUSTRIAL SERVICE CO.
Party of the Second Part (Contractor)
By: 'JAvto S a2_
Title: e4J XX- i4/1AN4-66Y(L-
Date: Ste. 200
Signature:
Approved by:
CITY OF ELGIN
Party of the First Part (Owner)
By: Olufemi Folarin
Title: City Manager
Date: ( Q (A.- O(o
Signature: .,,,+� �.•a.v.
Rug 25 06 02: 36p p. 2
COmEd®
An Exelon Company
08/08/06
David Schauer
Brandenburg Industrial Service Company
2625 South Loomis St
Chicago, IL 60608-5414
Dear Mr. Schauer,
Enclosed are the documents related to the removal of ComEd's facilities at 51 N State
Street in Elgin, Illinois. Please sign all of the enclosed documents and sketches as
indicated. Return the signed documents and your payment in the enclosed pre-addressed,
pre-stamped/metered envelope.
An authorized copy of each document will be returned to you for your files.
Access to our terms&conditions and all rates& riders may be obtained via our intemet
site at www.ceco.com.
Commonwealth Edison cannot proceed with your project until the signed copies of the
enclosed contract have been returned.
Be aware that weather can affect the scheduling and completion of your project.
Feel free to contact me with any questions at(847)608-2371.
Sincerely,
546ke
Adel Gilroy
Commonwealth Edison Co.
New Business—Design Construction Consultant
350 S Second St
Elgin, IL 60123
AUG-25-2006 FRI 15:22 TEL:8479316043 NAME:CITY OF ELGIN MAINT DEPT P. 2
WOW
Rug 25 06 02: 3Gp
p.3
CUSTOMER WORK AGREEMENT
PL#: 432142 CWA # : WF060469 R:0000
Date: 08/08/2006
BRANDENBURG DOCK & MATERIALS ("Customer") and ComEd ("Company') agree that the Company
will furnish at the Customer's expense the labor and materials necessary to do the work for the
Customer on or adjacent to the Customer's premises at 51 N STATE ST, ELGIN, ILLINOIS, described
below. REM OF URD AND OVD TRANS, VAULT, AND ALL ASSOC EQUIP AND FACILITIES
$ 19,140.96
Base Tax $ 0.00
Regulatory Tax $ 0,00
Municipal Tax $ 0.00
Total Customer Charge $ 19,140.96
The Customer agrees to pay to the Company the sum of $ 19,140.96, payment in full due prior to
beginning of Company work.
The charges listed in this contract are for performing the work identified herein under normal field
conditions. If abnormal field conditions are encountered and additional labor and material are required
to complete the work, or if the scope of work is altered, CornEd reserves the right to collect, and the
owner agrees to pay, additional money io cover the increased costs.
The sketch, if any, attached hereto is hereby made a part of this Agreement and expressly designates
ownership of the facilities referred to,
This charge reflects only the work performed by the Company. There may be additional costs required
by other utility or communication companies. They should be contacted for their associated charges.
For Ameritech, call 1-600-244-4444.
Work will be done during the Company's regular working hours, unless otherwise specified.
This Agreement shall be void if not accepted by the Customer within thirty days from dale submitted.
Transformers and metering equipment installed in conjunction with this work, shall in all cases, remain
the property of the Company.
In the event the work covered by this Agreement cannot be completed within one year from the above
date as a result of delays on the part of the Customer or because the Company has been denied access
to the premises, the charge to the Customer shall be recomputed based on the level of costs prevailing
ai the time of completion of the work as stipulated in the Company's General Company Order No. 25.
This agreement is subject to the provisions of the Company's Schedule of Rates and Information and
Requirements for Electric Services as on file with the Illinois Commerce Commission.
FOR THE COMPANY: FOR THE APPLICANT:
Submitted By Print Name Accepted By Signature
Accepted By Signature Print Name
Print Name Ottiaai Capacity
Account Number: 1743011039
Work Task Number: 0586922601 M.O.: Payment Stamp
Mail Bills To: BRANDENBURG DOCK & MATERIALS
2625 S LOOMIS ST
CHICAGO, IL.60608-
ALk -25-20R6 FRI 15:23 TEL_:847931 F,R47
7��i OF E,Ci
, ,, ,,..,
City of Elgin Agenda Item No. �- .
I I
ti,
°'ATGDF��.
September 22, 2006
TO: Mayor and Members of the City Council
FROM: Olufemi Folarin, City Manager
Rich Hoke, Building Mainten a Superintendent /K ,,.di a&soun:e
SUBJECT: Change Order# 1 for Bid#06-053 Demolition of Various Buildings
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to change order in the contract with Brandenberg Industrial Services for the
demolition of various City owned buildings.
RECOMMENDATION
It is recommended that the City Council approve Change Order #1 with Brandenburg Industrial
Service of Chicago, IL, in the amount of $19,140.96 for charges from ComEd related to the
removal of equipment from the former Unilever site.
BACKGROUND
A contract in the amount of$720,200.00 was awarded to Brandenberg Industrial Services at the
June 14, 2006, City Council meeting for demolition at various sites. Work has been progressing
well on the Unilever and other sites on the contract. After contacting ComEd about
disconnecting and removing equipment from the Unilever site, we were informed that because
this equipment was installed for the sole purpose of serving that site, there would be a fee for
removing the equipment. These fees were not foreseen at the time of the bid. The fee from
totals 19 140.96. The change order for Brandenburgis for $19 140.96 to cover the
ComEd o $ ,
charges from ComEd. Brandenburg is getting no markup or administration fees for handling the
payments to ComEd. The new amount of Brandenburg's contract will total $739,340.96. A copy
of the change order is attached for your review.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None 1
, I
Bid #06-053 —Demolition of Various Buildings
September 22, 2006
Page 2
FINANCIAL IMPACT
00.7
The cost of this change order with Brandenburg Industrial Service will total $19,140.96. There
are sufficient funds budgeted ($1,301,100) and available ( $204,574) in the general portion of the
2006 G.O. Bond Fund, , account number 366-0000-795.92-31, "Capital Additions-Land," project
number 039062 "Unilever Acquisition,"to pay for the cost of this change order.
EGAL IMPACT
VVW None
ALTERNATIVES
1. Approve Change Order#1 with Brandenburg Industrial Services.
2. Reject the Change Order and stop the project.
Respectfullysubmitted for Council consideration.
Rh
Attachment