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HomeMy WebLinkAbout05-86 Resolution No. 05-86 RESOLUTION AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH THE ELGIN AREA CHAMBER OF COMMERCE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that Ed Schock, Mayor, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute a Purchase of Service Agreement on behalf of the City of Elgin with the Elgin Area Chamber of Commerce for economic development activity, a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: March 23, 2005 Adopted: March 23, 2005 Omnibus Vote: Yeas: 6 Nays: 0 Attest: s/Dolonna Mecum Dolonna Mecum, City Clerk • FINAL SERVICE AGREEMENT THIS AGREEMENT is made and entered into on this 21 of f-e\el , 2005, by and between the ELGIN AREA CHAMBER OF COMMERCE, an Illinois not-for-profit organization, (hereinafter referred to as the "Chamber") and the CITY OF ELGIN, ILLINOIS, a municipal corporation, (hereinafter referred to as the"CITY"). WHEREAS, the City, has determined it to serve a beneficial public purpose to foster economic growth within the community through the expansion and redevelopment of existing business and industry; and WHEREAS,the City has further determined it to serve a beneficial public purpose to foster economic growth through the attraction of new business and industry; and WHEREAS, the Chamber has developed an economic development program (hereafter referred to as the"ED"); and NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1. The City shall pay to Chamber the sum of$130,076 to be made in four equal payments. The first payment will be made following the execution of this agreement. The second payment shall be made byApril 1, 2005. The third payment shall be made by1, 2005. The pYn► July fourth payment shall be made by October 1, 2005. 2. Chamber shall address all inquiries and requests made pursuant to this agreement to City's Director of Economic Development and Business Services. 3. Chamber shall apply the$130,076 payment provided for herein solely to operating expenses such as staff salary and benefits, rent, meeting expenses, and expenses associated with sponsorship of communityevents. Chamber shall substantiallyconform to the line item p p budget attached hereto and made a part hereof as Attachment A. 4. In addition to the payment of$130,076 provided for herein, City shall pay to Chamber an additional sum of$76,000 for use by Chamber as part of the"Enhancing Elgin Marketing Program"; and Chamber shall raise not less than $38,000 in contributions as provided for herein at paragraph 8 (c). 5. The Chamber shall follow its Years 2005-2008 prioritized four-year strategy focusing on five priorities: Workforce Development,Business Retention&Expansion,Enhancing the Elgin Area, Business Recruitment and Transportation &Development. 6. Workforce Development Initiatives proposed for Year 2005. - 1 - FINAL The Chamber shall: a) Continue as an active participant of the River Valley Investment Development Board (hereinafter referred to as the "Workforce Investment Board (WIB)"), the primary workforce oversight agency of the State of Illinois. b) Continue collecting labor market information;wage,benefit and salary data;and other pertinent data from existing sources. c) Coordinate on City's behalf with county, state and federal workforce agencies. d) In coordination with the WIB Marketing Committee, continue the marketing of the Elgin Area workforce and training partners of the "One-Stop" partnership and its "Business Solutions Strategy,"providing coordinated services to employers. e) Continue to facilitate the workforce and training requests made by new and existing Elgin employers. f) Use the Workforce Development Committee,established in 2000,to assist in items a) through e). 7. Business Retention &Expansion Initiatives proposed for Year 2005. The Chamber shall: a) Visit a minimum of 30 specific businesses and industries where retention efforts will likely be most productive. b) Conduct no less than three round tables with Elgin employers,to be coordinated with the City. c) Prepare an annual report for 2004 to the City in the first quarter of 2005. 8. Enhancing Elgin Initiatives proposed for Year 2005. The Chamber shall: a) Raise $38,000, matching the City's commitment of$76,000. (See Item 4 above.) b) Provide staff support, as necessary, to steer the process. c) Extend the Enhancing Elgin Campaign. A proposed Project Schedule for the Enhancing Elgin Campaign is attached hereto as Attachment B. The tasks for the fourth year of the Enhancing Elgin Campaign shall consist of those tasks in Attachment B listed in the Months of January 2005 through December 2005. The Chamber shall provide the City a written report regarding the completion of the Enhancing Elgin Campaign on or before January 31, 2006. The Chamber shall also make a presentation to the City Council regarding the Enhancing Elgin Campaign at a time as requested by the City. For the services related to fourth year of the Enhancing Elgin Campaign the City shall pay to the Chamber the lump sum of $76,000 for all fees,costs and expenses related thereto in addition to the payment of $130,076 provided for herein. Such payment shall be made by the City to the Chamber within thirty(30) days of the execution of this agreement. - 2 - FINAL 9. For the Year 2005, The Transportation &Development Committee of the Chamber shall: a) Budget $1,000 for the committee. b) Develop, in conjunction with City staff, a program of work for 2005. 10. Business Recruitment Initiatives proposed for Year 2005. The Chamber shall: a) Attend three trade shows: The Spring and Fall Chicago shows of International Council of Shopping Centers (ICSC), and the Association of Industrial Real Estate Brokers (AIRE). b) Continue to write and distribute quarterly press releases highlighting Elgin. c) With the Business Recruitment Committee, continue to identify available retail, commercial and industrial properties not currently on the market. d) The Business Recruitment Committee will continue to set appointments with targeted retail site selectors. 11. In order to complete items six through ten, Chamber volunteers will contribute more than 2,000 hours of time, based upon actual hours logged in the years 2002, 2003 and 2004. 12. Other Economic Development (ED) activities and reports not specified under the above mentioned committees. The Chamber shall: a) Continue to collaborate with the City to develop a strategy for attracting desirable retail businesses to the Randall Road Corridor. This includes, but not limited to, reviewing current marketing data,actively marketing the Randall Corridor to various corporate retail representatives. b) Continue to respond to prospective and existing business inquiries on a daily basis, providing data, information and technical advice regarding business growth and development. Typically, 300 such inquiries are made annually with many requiring follow up. c) Continue the maintenance of an Elgin employer database. This database provides the information to produce industrial reports, including a manufacturing list, on any of the eight SIC/NAIC sectors. d) Maintain the building and sites databases for Chamber members and Challenge 21 investors. Continue distributing building and site information for other Elgin properties through a license agreement with Loopnet.com. e) Maintain customized data of the Elgin market not provided above to address prospect requests. Information is maintained on demographics, wage, salary and benefit information, labor information and other data gathering as required. f) Provide technical support to DNA, as requested by Ray Moller, City Economic - 3 - • FINAL Development Director. g) Provide additional support to the City staff, including attendance at Development Review Team meetings. h) Continue to provide monthly and quarterly ED reports to City representatives and an annual report to the City Council. i) Maintain formal relationship with the Kane County Economic Development Advisory Commission and staff. j) Maintain formal relationship with the WIB and seat on the Executive Committee. (Monthly meetings and related committee work fulfills many of the workforce committee requirements). k) Represent the City at required DCEO functions. (In 2004, these activities ranged from participating in The Governor's Regional Economic Development Planning Meeting to attending prospecting meetings). 1) Prepare and conduct the annual economic development session of the Elgin Leadership Academy. m) Other duties as circumstances require. 13 The Chamber shall facilitate the activities and meetings of the Economic Development Council (EDC) and the Economic Development Advisory Council (EDAC). The ED staff shall function consistent with the budget provided as Attachment A. 14. The Chamber shall provide two written reports detailing the disbursement of$206,076. These reports shall be provided to the City Council by July 31, 2005 and January 31, 2006, and shall be submitted to the City Manager's Office,City Hall, 150 Dexter Court,Elgin,IL 6020. 15. Chamber shall have audits performed on its financial statements for the years ended December 31, 2004 and December 31, 2005. The audits shall be performed by an independent Certified Public Accountant recognized in good standing by the American Institute of Certified Public Accountants and licensed by the State of Illinois.Chamber shall provide the City with said audited financial statements relative to the organization's total operations on or before July 15,2005 for the December 31,2004 audit and July 15,2006 for the December 31, 2005 audit. These statements shall be submitted to the City Manager's Office, City Hall, and 150 Dexter Court, Elgin, Illinois 60120. 16. The City shall have the right to review all accounting records related to the use of the $206,076, given 72 hours notice, and at a time agreed upon by both parties. 17. Failure to perform the above services to the satisfaction of the City Council shall result in a termination of this agreement. 18. The Chamber shall to the fullest extent permitted by law indemnify, defend and hold harmless the City,its officers,employees,agents,boards and commissions from and against -4 - • • FINAL any and all claims,suits,judgments,costs,attorney's fee,damages or other relief arising out of or in any way connected with the existence of or the performance of this agreement including but not limited to as a result of any negligent or unlawful actions by the Chamber, its officers, employees or agents in the performance of this agreement. Nothing herein affects the Chamber's duty to defend the City. In the event of any action against the City,its officers, employees, agents, boards or commissions covered by the foregoing duty to indemnify, defend and hold harmless such action shall be defended by legal counsel of the City's choosing. 19. In the event this agreement is terminated or in the event the program for which City funds provided hereunder to be applied is discontinued or the Chamber ceases operations prior to December 31, 2005, the Chamber shall refund to the City on a prorated basis funds paid hereunder for the portion of the year remaining after any such termination or for the portion of the year such programs or the Chamber operations were not conducted. 20. This agreement shall not be construed so as to create a partnership, joint venture, employment or other agency relationship between the parties hereto. 21. This agreement shall be in full force and in effect from the date of its execution through December 31, 2005. 22. The City shall be recognized as a sponsor of Chamber and shall receive the benefits of sponsorship consistent with the level of support provided.At a minimum,the City's support shall be acknowledged in the Chamber's Annual Report and Web page information. Samples of this acknowledgement shall be provided to the City for its prior approval. 23. The terms of this agreement shall be severable. In the event any of the terms or provisions of this agreement are deemed to be void or otherwise unenforceable for any reason, the remainder of this agreement shall remain in full force and effect. 24. This agreement shall be subject to and governed by the laws of the State of Illinois. Venue for the resolution of any disputes or the enforcement of any rights arising out of or in connection with this agreement shall be in the Circuit Court of Kane County, Illinois. 25. This agreement represents the entirety of the agreement between the parties hereto.There are no other oral or implied agreements between the parties hereto. No amendments to this agreement shall be effective unless made in writing between the parties hereto. 26. Time is of the essence of this Agreement. - 5 - FINAL IN WITNESS WHEREOF, the parties hereto have executed this agreement on the date and year written above. CITY OF ELGIN A municipal corporation BY 5-.TC"-/..4 Ed Schock Attest: City Clerk ELGIN AREA CHAMB OF COMMERCE A of-fo rofit corporation 1 By : " VI Leo lson President - 6 - FINAL ATTACHMENT A - 7 - I. 2/8/2005 4:04 PM Elgin Area Chamber of Commerce Page 1 2005 Economic Development Budget 1.1 T, Jaffe w pr ry Economic Development Ordinary Income •. ,City of Elgin Contract for ED Services 130,076 100% `4 Challenge 21 Supplement dollars 118,368 100% OA a South Elgin Economic Development 8,000 100% Total ED Ordinary Income 268,444 v0 ,..Administrative Services .` Administrative Expenses 259,837 See right Employee ED Percent (Includes Salary,Benefits 8 Service Expense) 259,837 Crawford 0% Gajewski 35% • Professional Fees ees Manheim 100% tr,, Audit 1,290 30% Mihalec 0% Custodial vi 900 30% Nelson 60% 2,190 Stancati 50% `.i Tindle 75% a''iI Dues/Subscriptions/Memberships Salary increases 46% • InfoUSA.com - Overtime 0% LoopNet.com 450 100% NiCar/Comet 500 100% ; IEDC formerly know as AEDC 435 100% Courier News 43 50% Daily Herald _ 105 50% °" Elgin Country Club 40 5% Mid-America EDC 250 100% Illinois Development Council 150 100% Rotary AM 600 100% Other 250 50% Rotary PM 195 30% Mid-West Real Estate 60 100% 3,078 5 Office Supplies 3,300 30% 3,300 Telephone Expense 2,100 30% 2,100 ED Marketing Developer Tours(Moved to CH21 Business Recuritment) - 100% Tradeshows - 100% • • Postage&Shipping 2,700 30% 2,700 Rent 6,000 30% 6,000 2/8/2005 4:04 PM Elgin Area Chamber of Commerce Page 2 2005 Economic Development Budget Equipment Lease AKA Equipment Rental 606 30% 606 Maintenance Copier 666 30 Postage meter 84 30 0Computer 900 30 Website Hosting - Other P,;;,� 150 30 1,800 Promotional ! Advertising(Moved to Ch21 Business Recruitment) - 50 Promotional Materials(Moved to Ch21 Business Recruitment; - 50 X-mas Cards 500 30 el5 500 .'Travel Expense Employee ED Percent u7_ Auto allowances 6,360 See right Manheim 100% - 6,360 Nelson 60% Meetings and Training ' ",+ Meetings 4,200 70% 4,200 i:it.Banking Fees 0'' Fees 600 30% 600 Total Economic Development Expense 293,271 Net ED Ordinary Income (36,827) 1 • 278/2005 4:04 PM Elgin Area Chamber of Commerce Page 3 2005 Economic Development Budget cP ti r gib6 Economic Development Challenge 21 Income 2005 Pledges 253,020 100% Interest Income 1,500 100% Enhancing Elgin City of Elgin 76,000 100% 11. Chamber - 100% Private - 100% 76,000 Total ED Ordinary Income 330,520 ,, ,..-- ,„...„.......,..---,y•-•,,...mi,..•'.- _.•Administrative Expense 141,587 100% Annual Report 500 100% 142,087 III Committee Support - Business Recruitment 7,500 100%11 Business Retention 1,000 100% 7 Image Enhancement 145,000 100%II _Transportation 1,500 100% r:` Workforce Development 2,500 100%- 157,500 Interest on Note(Note was paid at end of 2004) - 100% XI Marketing 4,000 100% 4,000 Professional Development Illinois Development Council 550 100% MAEDC Company Conferences chicago(1) 860 100% , IEDC 1,620 100% t'P' 3,030 3, Website Development 3,000 100% 3,000 Total Challenge 21 Expense 309,617 Net Challenge2l income 20,903 Net Economic Development and Challenge 21 (15,924) FINAL ATTACHMENT B Enhancing Elgin Campaign Media Plan for 2005 - 8 - ELGIN IMAGE ENHANCEMENT CAMPAIGN- 2005 MY SAMPLE W/CCMCAST REVISE Media hNk flop Info. January-CS 9 190..Y-05 March-05 April-DS May-05 June-O5 July-OS August-05 I September-05 Ott ober-05 ���� 7��g V November-GS December-Da real (Mgr Merril Ill ro.�at2 Dar n19J1�1ra �LT'`oe., .+0 yLyf� yyN'yl itaa.Ja SZw.33 yx w3yl 1 l�Z.-9_)_.S v.. yx'ra"3, 12aM33 Aaa10.R Mel Re rune 523e0m 1pm 1DA0 10m f0.00 10m 10m 10m 30m 50..00 tom Viacom Its*mew 5 NO e193s R0tati-MOalt tam SIR,m � 1lrr5m PATS. LRS0 f rd7t90 L4r7m Lgs m *0.0o s4Sm m_ E59RH-Carrltr Mays 4 ex the Dyke of 1 10m WO., LRsm LRsm 31,a)5.m S 0.01ym MAIM MC-AK 100Ie0im0 Dap,worry moult E�9 Wiwi) taco 0Z2 Jrie k� >> 4 0i7 949 bm ipmm u,311m 0'� sa0 amm nmam f)QiA2 F2mm 3270om fx[,wmm IPrvlrRly pram T9P 3) . 0d0 1n.ae �- 1y700W 00DP4o STORM s3T0000 s3mm 3fmm SWAM amm yyppap tom nm.m n�.m sr.na.m m.m .m sza,mp.m =y0am Slee1149 SWUM 11511e1M 3409,433 S1o3y33 AJWI Q,9e633 SW 119.461133 310.461..33 f10.461133 3144,104.07 2005 BUDGET S145,000.00!GRAND TOTAL 1 5144,994.97 MON2N MEDIA S12E/COLOR 1 FREQUENCY MONTHLY MICE MONTH MED1n SIZE/COLOR FREQUENCY MONTHLY PRICE MONTH MEDIA 1 SIZE/COLOR FREQUENCY MONTHLY PRICE lANIIAAY Daw herald Ili ro.,K 2 told MAY Rally herald 12 Pp.,K 2 f2.eM.3s SEPTEMBER Daily Herald 1/2 Pg.,IC : Elgin Area 30 Sec. ___-�- -_ E4e Area 30 Sec. f;eM33 Com(a31Carde Comm. 0 30.m COmCaOt Cable Comm. MO.,moms 22.040.00 ComCast Cable Elgin Area 305ec.Comm. 2.0per month Web Site 24,7 R.Ogm_ 373mm Web she __ 1 24/7 b.m web SRe 24/7 _ So.m '-11115 Viacom Bus 5lgnape 5 Tan tight 0lsolav3 b.m 2005 Viacom bus SI9na9e S ran light mslOaYi OaRr 31sm 2001 Viacom Bus slpnaq! 5 Tall Light Displays Daily E•In-CWIer Mlrl _ K[a�,K e� b.m El ln-Courier Mew3 kra",K I 30Ry0 3 2 fa.0.m EEATRE CONE- 3CxE",K 2 mom n-E ram.-r N waus101oN _3 x 8-,All ihlaltn LrWv uro.r MOM our-AMC aAYINOmN ac x 11"f/AN Meat f.M Mer4 TOO TOD -._ 32700.00 THEATRE(OM:AM(MRRInONN 35110e5/All Theaters Frm Mov4 Sx,>m.00 Producton T15mo.m Production ROe.m TBD Tsm.m P1Od Production f7m.00 $s00.m 500.00 TOTAL 310065.33 FEBRUARY Daps Herald .1/2 ro K • 3 1432600 JUNE Deny Herald 1/2 Pg..K 2 12304.33 OCTOBER Daily Herald iR Elgin Area SO Sec. lgi I En Area30 Sec ro'•K 2 3Lw.33 ComCasl Cable _ Comm. xe per month ' .m ComCau C NI Comm. ma. MOM COmCast Call El.In Area 305ec.Comm. 240•rmonth Wets SRe 24/7 ' y0.m Web SRe 24/7 " 32 ob.�• 32• 201)iWeb site 24/7 sold s'iacom Bus%gape 5 Tail light Dsplays away I f 1.R5m 2005 Viacom Bus Slgna9e 5 TMI llghl DbIsia Ogg f1A75.00 2005 Viacom Bus SIgnage 5 Tall Light Displays 09111. 31,911.00 Bain-Courier Nays -K Aa-.K 2 { spbm CI.In-Courer News x8-aC 2 Eeln-[outlet News 4c[8",4C 2 mold tom-AK sapwood 3 Slides,All Theallrs !r s.sose K)W.m H,If,,IO 3 Slid .All th..e! f 4 f x0.m O1021RF(Om-AMC 52flINmpN 3$II400/All Theater, 12.720.000 Production 27.000.041 --�•�' WRMN Every Movie33uam 350000 Production 20.00 "n TOTAL Flo •33 MARCH Daw Herald 1/2 Pg..K ! 3 y+saw JULY Dairy Nereid IR �9R�3�t1}� ro.K 3AaM.33�LL71L11'Daily Harald R Pg.,K 2 sxA433 Elgin Area lO Sec. E44 Area 305K. ComCa9 Cable COMM. ............ m N.ob.W CoCase Cattle COMM. �� ConiCast come Elgin Area3 NO goer moms s2,w000 W DSR • 24/7 :. W . He _- -- b.00 201)5 Viacom Bus*usage S tail Light DNp1aN s Saar 1.RSm 2005 Viacom Bus SlgnaOe STNIIlgM DNpayJ oaav T1,niop 2005 Viacom Bus SlOnage STall Light Displays Mny $1•RS00 EIONKouser Mews tic tr.aC 2 *Mom Elgin-Courier News K[E".K-; 2 3M0.m Elgin-Courier News 4c x I".4C 2 t0q.00 MGM MR,AMC 4alne 1_35VAli Theaters swmrsep4 *Z220m Mre COM.-AM(WLL)N010N 3 J.All Tfe.t! Crory Moro 00,00 3002111E Mk-AMC 9ARRINOTON 3511des/All Theaters Every 12.720.00 0m w m 3lvN17o0 on 3o0.m ~� I 7300.00 Production .® SO.m TOTAL 51ow6823 AM7JiiiIIIIIIMEMIEN AUGUST 1/2 Pg.,K DECEMBER Dolly Herald 1/2 Pg,4C 2 12311433 Elgin Area 30 SK.�s'A�i�Li •�:LJ �� Comm. WebCorn Site Cable Elgin Area 305eG Comm. 240 per mono tx,MODo -®�� Web SI[e 24 20it Viacom Bus yMnape •S Tall LqM Displays Omer 31275m 2005 Viacom Bus Slgnage 5 Tall Light Dlfp4 Net S1,R5.00 2005 Viacom Bus SI9na9e 5 Tall Light Displays away m EHW1-Colder News 'Ka5-.K f 1.Rt.m Eels-Courier News 4C[0•,K 2 MAMmm-AMC Lemma. 351E01y/NI Theaters Weer motet 10FAM(Ow.-MAC 9Amlaotool 3 Slides/All Thee Every � y movie Elgin-COurler News ayiC_r aC_ .�� 220. C- _ m TBD TO non ' Ei]IEfT]/ . SfOom �- few ao Production TBD Smm bm • R9 TOTAL SI• .. Tmae SO4,70033 4-E4plt Totals t37,e3332 4-Month Totals 32 Grand Total S144.99.97 • 1 • 0 of Ezo r g City of Elgin Agenda Item No.14 II E RATED,,% L February 18, 2005 G .; TO: Mayor and Members of the City Council ECONOMIC GROWTH FROM: Olufemi Folarin, Interim City Manager er Raymond H. Moller, Director of Econo is Development SUBJECT: Purchase of Service Agreement with Elgin Area Chamber of Commerce PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider a Purchase of Service Agreement with the Elgin Area Chamber of Commerce for economic development activity. RECOMMENDATION It is recommended that the City Council approve the Purchase of Service Agreement in the amount of $206,720 with the Elgin Area Chamber of Commerce to provide economic development services. BACKGROUND The Elgin Area Chamber of Commerce was chartered in 1908 as the Elgin Commercial Club. Since that time, the Chamber has served the community with the mission to be "the collective voice of commerce" as it "maintains and improves the economic environment, and provides leadership for improving the quality of life in the Elgin area". The Chamber has a professional staff of 7.5 full-time employees. Currently, there are approximately 693 members of the Chamber including approximately 120 new members added in 2004. The adopted 2005 budget for the Elgin Area Chamber of Commerce is $1,013,698. The City provides direct financial support for economic development activities of the Chamber. The economic development budget for the current year is attached. The Chamber continues to be vital partner in local economic growth through efforts to retain and expand existing businesses and attract new businesses to the area. During the 2004 fiscal year, a total of 278 businesses located or expanded in the Elgin area, resulting in the addition or retention of 1,501 jobs. The average unemployment rate for Elgin in 2004 was 8.2%, down from 9.3% a year ago. In May, 2004, the Elgin Area Chamber of Commerce was selected as one of the "Top Ten" local economic development groups in North America for the year 2003 by Site Selection Magazine. Within the 2005 budget, $130,720 was earmarked for the Elgin Area Chamber of Commerce to serve as a partner with the City in addressing Elgin's economic development needs. In addition to funding projects for economic development, $76,000 is budgeted in 2005 for the Enhancing • PSA/Elgin Area Chamber of Commerce February 18, 2005 Page 3 F. Provide monthly and quarterly reports to City Council. G. Interact with the Kane County Economic Development Advisory Commissions, World Business Chicago, and other economic development groups and agencies. H. Coordinate the activities of the Economic Development staff. A Purchase of Service Agreement has been drafted by the Elgin Area Chamber of Commerce President and City staff for City Council consideration. The agreement is designed to establish the public purpose for City support and proves a mechanism for accountability of the Chamber and the Economic Development Council for the use of public funds. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED The proposed agreement was drafted in conjunction with the Elgin Area Chamber of Commerce. FINANCIAL IMPACT The cost of the agreement with the Chamber will total $206,720. There are sufficient funds budgeted and available ($206,720) in the Riverboat Fund, Contributions, account number 275-0000-791.80-02 to fund this agreement. LEGAL IMPACT None. ALTERNATIVES 1. The City Council can approve the agreement as drafted. 2. The City Council can decline to provide support to the Elgin Area Chamber of Commerce. Respectfully submitted for Council consideration. RHM Attachment • • FINAL 6. Workforce Development Initiatives proposed for Year 2005. The Chamber shall: a) Continue as an active participant of the River Valley Investment Development Board (hereinafter referred to as the "Workforce Investment Board (WIB)"), the primary workforce oversight agency of the State of Illinois. b) Continue collecting labor market information;wage,benefit and salary data;and other pertinent data from existing sources. c) Coordinate on Elgin's behalf with county, state and federal workforce agencies. d) In coordination with the WIB Marketing Committee, continue the marketing of the Elgin Area workforce and training partners of the "One-Stop" partnership and its "Business Solutions Strategy,"providing coordinated services to employers. e) Continue to facilitate the workforce and training requests made by new and existing Elgin employers. f) Use the Workforce Development Committee,established in 2000,to assist in items a) through e). 7. Business Retention& Expansion Initiatives proposed for Year 2005. The Chamber shall: a) Visit a minimum of 30 specific businesses and industries where retention efforts will likely be most productive. b) Conduct no less than three round tables with Elgin employers,to be coordinated with the City. c) Prepare an annual report for 2004 to the City of Elgin in the first quarter of 2005. 8. Enhancing Elgin Initiatives proposed for Year 2005. The Chamber shall: a) Raise$38,000,matching the City's commitment of$76,000. (See Item 4 above.) b) Provide staff support, as necessary,to steer the process. c) Extend the Enhancing Elgin Campaign. A proposed Project Schedule for the Enhancing Elgin Campaign is attached hereto as Exhibit B.The tasks for the fourth year of the Enhancing Elgin Campaign shall consist of those tasks in Exhibit B listed in the Months of January 2005 through December 2005.The Chamber shall provide the City a written report regarding the completion of the Enhancing Elgin Campaign on or before January 31, 2006. The Chamber shall also make a presentation to the City Council regarding the Enhancing Elgin Campaign at a time as requested by the City. For the services related to fourth year of the Enhancing Elgin Campaign the City shall pay to the Chamber the lump sum of $76,000 for all fees, costs and expenses related thereto. Such payment shall be made by the City to the Chamber within thirty(30) days of the execution of this agreement. - 2 - FINAL g) Provide additional support to the City staff, including attendance at Development Review Team meetings. h) Continue to provide monthly and quarterly ED reports to City representatives and an annual report to the City Council. i) Maintain formal relationship with the Kane County Economic Development Advisory Commission and staff. j) Maintain formal relationship with the WIB and seat on the Executive Committee. (Monthly meetings and related committee work fulfills many of the workforce committee requirements). k) Represent the City at required DCEO functions. (In 2004, these activities ranged from participating in The Governor's Regional Economic Development Planning Meeting to attending prospecting meetings). 1) Prepare and conduct the annual economic development session of the Elgin Leadership Academy. m) Other duties as circumstances require. 13 The Chamber shall facilitate the activities and meetings of the Economic Development Council (EDC) and the Economic Development Advisory Council (EDAC). The ED staff shall function consistent with the budget provided as Attachment A. 14. The Chamber shall provide two written reports detailing the disbursement of$206,076. These reports shall be provided to the City Council by July 31,2005 and January 31,2006, and shall be submitted to the City Manager's Office,City Hall, 150 Dexter Court,Elgin,IL 60120. 15. The City shall have the right to review all accounting records related to the use of the $206,076, given 72 hours notice, and at a time agreed upon by both parties. 16. Failure to perform the above services to the satisfaction of the City Council shall result in a termination of this agreement. 17. The Chamber shall to the fullest extent permitted by law indemnify, defend and hold harmless the City,its officers,employees,agents,boards and commissions from and against any and all claims,suits,judgments,costs,attorney's fees,damages or other relief arising out of or in any way connected with the existence of or the performance of this agreement including but not limited to as a result of any negligent or unlawful actions by the Chamber, its officers, employees or agents in the performance of this agreement. Nothing herein affects the Chamber's duty to defend the City. In the event of any action against the City,its officers, employees, agents, boards or commissions covered by the foregoing duty to indemnify, defend and hold harmless such action shall be defended by legal counsel of the City's choosing. 18. In the event this agreement is terminated or in the event the program for which City funds provided hereunder to be applied is discontinued or the Chamber ceases operations prior to December 31, 2005, the Chamber shall refund to the City on a prorated basis funds paid hereunder for the portion of the year remaining after any such termination or for the portion of the year such programs or the Chamber operations were not conducted. -4- FINAL IN WITNESS WHEREOF, the parties hereto have executed this agreement on the date and year written above. CITY OF ELGIN A municipal corporation BY Ed Schock Attest: City Clerk ELGIN AREA CHAMBER OF COMMERCE A not-for-profit corporation By Leo Nelson President - 6 - r . 2/8/2005 4:04 PM Elgin Area Chamber of Commerce Page 1 2005 Economic Development Budget r IDo Jai co o o `bo Economic Development Ordinary Income City of Elgin Contract for ED Services I' 130,076 100% Challenge 21 Supplement dollars I 118,368 100% South Elgin Economic Development 8,000 100% f y Total ED Ordinary income 256,444 il 7 kf _ 1' flg ?4'. a,, ''4, ", f"ti -fit, - .. M:',i:i,444, Administrative Services Administrative Expenses 259,837 See right Employee ED Percent (Includes Salary,Benefits 8 Service Expense) 259,837 Crawford 0% Gajewski 35% Professional Fees Manheim 100% `' Audit 1,290 30% Mihalec 0% '" Custodial �;� 900 30% Nelson 60% M: 2,190 Stancati 50% Tindle 75% r; Dues/Subscriptions/Memberships 046% InfoUSA.com - 45 Overtime 0% LoopNet.com 0 100% Salary increases NiCar/Comet 500 100% R IEDC formerly know as AEDC 435 100% al Courier News 43 50% Daily Herald 105 50% Elgin Country Club 40 5% AN sil Mid-America EDC 250 100% -, Illinois Development Council 150 100% 7,01 Rotary AM 600 100% Other 250 50% Rotary PM 195 30% iMid-West Real Estate 60 100% 3,078 i Office Supplies 3,300 30% t's4 3,300 .,a Telephone Expense 2,100 30% 2,100 ED Marketing r Developer Tours(Moved to CH21 Business Recurttment) - 100% `r Tradeshows - 100% Postage&Shipping 2,700 30% 2,700 Rent 6,000 30% 6,000 I 2/8/2005 4:04 PM Elgin Area Chamber of Commerce Page 3 2005 Economic Development Budget co 0 -0� �0` = ID �oj�> o cv fi-: Economic Development Challenge 21 Income 2005 Pledges 253,020 100% Interest Income _ 1,500 100% Enhancing Elgin City of Elgin 76,000 100% Chamber - 100% _ Private - 100% fy - 76,000 Total ED Ordinary Income 330,bY0 y K=•Administrative Expense 141,587 100% ,` Annual Report 500 100% c* 142,087 z i.A 2 Committee Support f*:a Business Recruitment 7,500 100% PII Business Retention 1,000 100% i Image Enhancement 145,000 100% Transportation 1,500 100% Workforce Development 2,500 100% xy 157,500 04 Interest on Note(Note was paid at end of 2004) - 100% sail _ .pax; s Marketing 4,000 100% 4,000 0 Professional Development Illinois Development Council 550 100% _ MAEDC Company Conferences chicago(1) 860 100% A ,4- IEDC 1,620 100% 44 3,030 ". Website Development 3,000 100% 3,000 ?° Total Challenge 21 Expense 309,617 4F Net Challenge2l Income 20,903 Net Economic Development and Challenge 21 (15,924) ELGIN IMAGE ENHANCEMENT CAMPAIGN- 2005 MY SAMPLE WI CCAICAST REVISE _._ Publication Info. lama -OS Fenno -05 hSnb 05 A•rlF-0S Ma-05 June-OS Jul-05 Au.ust-05 Se•ember-OS O1.11ctober-05s�. NovemOeP-05 M: Total �.. _._:e_>il.:�.•L�2J••.•�E tR1 A0 OgAO 000.OD , ON.00 •� a.0.00 W.�.. Pact. .1�...•f �.._ R .. I'_.. IJem mmon iat0 �ME:'.1S 111 • 4ler • eot v �.... _ i i91.- !.•23e� •• �..11021'_ � IIj'.1 S u0D' aow. �ibls M,....•a.�T- •7�.r.'f�*1 .,. .al... ` < :7Iu.211 7rrl,,.•� a.000 ,� 030430, ae0m ® ® 50.00 00 0006 35oo.w ..... .'.• fo.00 MIIIIIIIMEM • 900A0 __••AO 1 910m f1-lom 100e11 1006923 510961.33 I096a>7 310468.33 SOaaa.3l 0 461113 144 904.97 ����rr33�_�� R9�l�� 2005 BUDGET SM5,000.00 � 1M 9M.97 ®� ��� us0'.'1LL9��..uuW 2:12l.111WIMEMIIMI111111.11® 11.11111�rrslt.re 27. -� SEPTEMBER Delly'Wt.. 1/2 P9.DC x _y'1•x3.+a1411M1 I IIIIIIECMMIIIIIM .. Ebm Area lO set. Comm. Web see 24/7ST,ypo_y0 Web Stte 24/I 50.00 Web She 24/7 f0.00 ?ill)♦ VIaCOm Pus SIgnage -9 Tall LIpM 00391ys • 943. b.00 ZOII; Viacom Pu3513Mp! S 1411 LqM Display DMY fI,415.00 2005 Viacom PYSSgMp! S Tall Light Displays Da3Y 00,473.00 E•In-Coveter Neva K.3'iC a SOAP E•In-Courier N0rs E�r�ef���� I r�� 3N4111F(ON.-De.CaMMN410N r+A�.s-'41I...Wi1Lx� Saa0.0o ��0 �� = s.0D,00 Sa3 33 FEBRwur � INIMEIMMIMINIEMI MiaoonmOa� ®©® FpMMIM IIIMIMMEMII NIMIIII IMPRIMMIIIPPI r Revs act,P`K Displays ® 2005 Viacom Sus sTallLq pgpla OCTOBER ®Stau Light 0•I 305ec Comm.m. Viacom Bus swMs1,.Ts.Do 2005 vle<om Bussl 47300 •10-Co �' 241 ©�rw•• �_�'', IRUI.E C.a..4.50 4.001.10n _:3 Slides/All theaters ' E.-um* Tx0.00 ®3 Ilde.All lheale 2000 '•rJ �� � Production1],000Ao .I, �. ®--® 10 •31 MARCH r IMMIMIll ©� NOVEMBER I/O Pg.,4C EgmA 3osec. Comm. IFIMMIIIIIIMI_ W 2 ( El.In Area 30 Sec.Comm. 24 �:�.',1 ��-® 0 50.00 '_Olh VLAOm Pus Sgnape 5 Tall lien(DeiMAYs ' 'IP 3147380 2005 Viacom Eus 510.. 5 Tall Light DIspia Daily 1,47500 2005 Viacom Bus Sly nape 5 Tall Light Displays Dale IME •.�� 5" x MIMIIMITI 1!13.11a 9 f1,aISDO E•Io-C Ourle1Nevs I KaP"aC "I"34.I40 � � •1 Twux.E co s-u1c aDMINGIW •351W All in* !rs • [ 709.00 V.L I 17Qp-. MIIMyr�.1Mr�l®,,, 709.00 t. =IIIIIIII nw.00 Preductlon ---- • I 1500.0 ®-- 5203.0D 123 T50.00 sxro.ao �+.� w.00 AM APRIL IMEEMMINIMI®� `� ©� DECEMBER ��Eg1n Area -lipMENIMIli ®®©� ��J Comm. PIIMIMII El.In Area 30 Sec.Comm MIPMINIIIMIN . -IIMMEM'EMIII • _'l llR 0. 51.05. 2003 Vacom Pus Sgnage SIW light Okpla 0. 11,475.00 2005 V.010 Pus Sig nage 5 Tall Light Dsplays Duly SIA73A0 R E �� s MIll n ear©_ a� ar1125 3a1I.1 � *01' 09.00 (3F1. 3024TI®- �1EMIIIIIIMIlionisrm cr:tammi •. },11�•�llll(Car�� '+'� W'.•++"v �- 5100.0 GIZZE'I, .• .. 90a.11 TO r y.781‘.33 • TOWS 83332 4-ASom0T0 - 'rend ot.l • ....... eDO...ha..rw.C•04* Ml ✓ • • • Miii