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HomeMy WebLinkAbout05-36 Resolution No. 05-36 RESOLUTION AUTHORIZING ACCEPTANCE OF A GRANT FROM THE NORTHWEST SUBURBAN MASS TRANSIT DISTRICT FOR VIDEO SURVEILLANCE AT THE CHICAGO STREET METRA STATION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that the City of Elgin, Illinois hereby accepts the a grant from the Northwest Suburban Mass Transit District for video surveillance at the Chicago Street Metra Station in the amount of$9,586.50. BE IT FURTHER RESOLVED that Olufemi Folarin, Acting City Manager, is hereby authorized and directed to execute all documents necessary in conjunction with the subject grant program. s/Ed Schock Ed Schock, Mayor Presented: February 9, 2005 Adopted: February 9, 2005 Omnibus Vote: Yeas: 6 Nays: 0 Attest: s/Dolonna Mecum Dolonna Mecum, City Clerk \'°OF C,ti Agenda Item No. - , City of Elgin U L January 21, 2005 G TO: Mayor and Members of the City Council N FROM: Olufemi Folarin, Acting City Manager SAFE COMMUNITY James Burns, Deputy Police Chief SUBJECT: Acceptance of a Grant from the Northwest Suburban Mass Transit District for Video Surveillance at the Chicago Street METRA Station PURPOSE The purpose of this memorandum is to provide the Mayor and members of City Council with information to consider acceptance of a grant from the Northwest Suburban Mass Transit District for$ 9,586.50. RECOMMENDATION It is recommended that the City Council authorize a resolution accepting the grant from the Northwest Mass Transit District for $9,586.50 and authorize a contract with Certified Security to install the proposed video surveillance system at the METRA Train Station at Chicago Street in the amount of$9,586.50. BACKGROUND The Police Department was notified by the local representative from the Northwest Suburban Mass Transit District (NSMTD), Millie Kelly, that NSMTD would be willing to entertain a grant application from the City for a video surveillance project at the METRA stations in the City of Elgin. They had recently funded a similar project in River Grove in cooperation with their police department and they had interest in a similar project in Elgin. The Police Department worked with the same vendor that did the work for River Grove, Certified Security. Certified Security was highly recommended by the police chief of River Grove and he expressed complete satisfaction with their knowledge of the issues at the METRA stations and their handle on the best technology for this type of application. Deputy Chief Burns worked with METRA and the City's MIS department to design a system that would allow the full-time capture of video at the station and in the warming shelter that would also be retrievable and viewable at the Police Department. Since we are unable to devote full-time attention to these cameras, remote access was important. It was also important that there not be any on-going cost to the City for this system, since this is a one-time grant. A solution was developed and presented to NSMTD at their December 13, 2004, meeting. They were excited by the project and authorized $9,856.50 for the project, subject to an acceptance Acceptance of a Grant for Video Surveillance at the Chicago Street METRA Station January 21, 2005 Page 2 resolution from the Elgin City Council. The NSMTD Board also expressed interest in expanding this project to the new National Street lot should we achieve the desired results, and they are encouraging the City to make further applications as appropriate. This is a reimbursed grant, so the City must front the funds for the project and then be reimbursed upon completion of the project. This project will include a relatively new technology for the City called the Motorola CANOPY system. This high-speed wireless system is currently owned by the City and is being explored as a means to expand the City's network for various uses, without the high expense of burying cable. This technology has been primary used for high-speed internet transmission by internet service providers. The use of this technology for a private network holds great promise for the future. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED The Northwest Suburban Mass Transit District Board. FINANCIAL IMPACT There are sufficient funds budgeted ($9,587) and available($9,587) in the Riverboat Fund, account number 275-0000-791.92-46, Project number 231009 Riverboat Fund, Capital — Other Equipment, for this $9,586.50 expense. Upon completion of the project, the grant will reimburse the City for the cost of the equipment. LEGAL IMPACT None. ALTERNATIVES 1. The City Council may chose not to accept this grant and not do this project. 2. The City Council may direct the police department to develop a request for proposals and seek competitive bids for this project. Respectfully submitted for Council consideration. Jjb Attachments REQUEST FOR FUNDS TO NORTHWEST SUBURBAN MASS TRANSIT DISTRICT FROM CITY OF ELGIN NORTHWEST SUBURBAN MASS TRANSIT DISTRICT POST OFFICE BOX 8150,BARTLETT,IL 60103 Telephone(630) 837-4877 Fax(630)837-4878 APPLICATION FORM APPLICANT'S NAME: City of Elgin APPLICANT'S CONTACT PERSON: Deputy Chief James Burns APPLICANT'S ADDRESS: 151 Douglas, Elgin, IL 60120 APPLICANT'S CITY: Elgin TELEPHONE: (847)289-2761 FAX: (847)289-2750 E-MAIL: dcbums@cityofelgin.org STATE THE NATURE OF THE PROJECT: The City of Elgin wishes to install video surveillance equipment at the Downtown Elgin Depot, with the ability to be remotely controlled and monitored by the Elgin Police Department. STATE THE AMOUNT OF REQUEST: $9,586.50 CERTIFICATION: The applicant shall file a resolution by the proper authority indicating that this request is approved by the local authority. At the end of the project, another resolution, certifying that the project is completed and paid in full, shall be submitted to the NWSMTD. Date APPROVED BY NWSMTD BOARD QUESTIONNAIRE FORM rimmk APPLICANT'S NAME: City of Elgin APPLICANT'S CONTACT PERSON: Deputy Chief James Burns APPLICANT'S ADDRESS: 151 Douglas, Elgin, IL 60120 APPLICANT'S CITY: Elgin TELEPHONE: (847)289-2761 FAX: (847)289-2750 E-MAIL: dcburns@cityofelgin.org PROJECT NAME: Chicago Street Depot video surveillance HOW DOES THIS PROJECT RELATE TO MASS TRANSIT? METRA operates three depots in the City of Elgin. The Chicago Street Depot is in downtown Elgin and has experienced problems with homeless and other undesirables. rik WHAT IS THE ESTIMATED TIME TABLE FOR THIS PROJECT? One year. WHAT IS THE ESTIMATED COST OF THIS PROJECT? Total route cost: $9,586.50 Local share: $0 Pace share: $0 Estimated revenue: $0 ARE THERE ANY FUNDS AVAILABLE FROM METRA, STATE OR FEDERAL AGENCIES FOR THIS PROJECT? No r HAVE YOUR ELECTED OFFICIALS APPROVED THIS PROJECT? Following acceptance of this proposal, a resolution must be brought before the Elgin City Council for final approval. OTHER PERTINENT DATA BY APPLICANT: Received at the NWSMTD on: Reviewed by the NWSMTD Planning Committee on: Reviewed by the NWSMTD Board of Trustees on: Comments: See attached letter and proposal December 13,2004 Northwest Suburban Mass Transit District Board Dear Board Members: The Elgin Police Department is seeking your assistance in providing video surveillance at the Downtown Elgin METRA depot. The depot is located on Chicago Street in Elgin and on the western boarder of our downtown area.The area has historically been challenging for the police department and the entire City. The Chicago Street depot is a frequent area of concern for the department and we wish to begin pro-active measures to address this. Attached to this letter is a proposal from Certified Security for the installation of an exterior PTZ(pan, tilt, zoom)camera on the northwest corner of the depot in the amount of$9,586.50. The proposal further calls for the installation of an interior camera inside the shelter on the west side of the tracks. Both of these cameras would be tied to a computer that will be placed inside of the depot and will provide 24/7 recording of both cameras. The Elgin Police Department does not currently have the resources to monitor these cameras live,but the City will be providing the use of a"Canopy" system that will allow the remote viewing of all cameras and the retrieval of any of the captured video, should it become necessary. By providing remote access, the department will have the ability to monitor the cameras when possible and to focus on any issues that may arise at the depot. This project is relatively small. We hope to gain experience with the use of this type of equipment of police monitoring of public places and we see this as a logical start to a more extended project involving the other depots in Elgin.There is also an alternative proposal for an additional monitoring station inside of the depot for use by the ticket agent in the amount of$425. The ticket agent has expressed concerns with his inability to see inside of the shelter and for the security of the facility when he is not present. This option would be for the sole use of METRA personnel. Lastly, Certified Security has provided an estimated cost of$1,100 for any additional cameras desired at this location, the recording system is expandable to up to eight cameras. This project has been put together through the cooperation of local METRA personnel, the METRA Police Department, METRA computer services and METRA property • personnel. Certified Security was chosen to prepare this bid at the recommendation of the River Grove Police Department. They have experience with this type of system after installing a similar system in the METRA depot in River Grove for their police department. Any funds considered would require acceptance by the Elgin City Council before it was fully authorized. Sincerely, James J Burns Deputy Chief for Administration 1111 I 111 iii 1 ® aro t !i a L . L-. p �TaN November 11,2004 Elgin Police Department(Revision 2) Deputy Chief Burns 151 Douglas Avenue Elgin,IL.60120 Dear Deputy Chief Burns, Thank you for allowing me the opportunity to present you with a proposal for a CCTV System. As a professional security service organization serving the Chicago area for over twenty years, our role is to assist our customers in managing the risks related to protecting their physical assets, property, and human resources. We have gained the trust and respect of our customers because we strive to be the best in every aspect of our business. At Certified, our customers are our highest priority and meeting your needs with quality products at competitive rates is our focus. Our staff -14 of trained professionals has designed a system for you based on our understanding of your needs. Outlined is our recommended schedule of protection: Scope of Work Install one new Outdoor PTZ (pan, tilt, and zoom) Camera at the downtown Metra station for observation of activity on the platform and tracks. Install one Vandal Proof Camera in the passenger enclosure. Both Cameras will be connected to a Digital Video Recorder located in the Metra Station and will to be connected to a high speed internet connection provided by the customer. All system activity and control will be viewable remotely at the Elgin Police Department or any other location with high speed internet connectivity. Certified will also provide as an option, a Monitor, Keyboard, and Mouse tied to the Digital Video Recorder with PTZ control software for local viewing of system activity by Metra employees. S Elgin Police Department Page 2 lj Elgin Metra Station 1 Digital Video Recorder— Elgin Metra Station GeoVision/Dell 4 CAM, 120fps, 120GB Hard Drive, Pentium 4 Processor,256 RAM,WIN XP Prof, CD-RW 1 Camera Power Supply Pass. Enclosure 1 Videolarm Vandal Proof Camera Elgin Metra Pass. Enclosure 1 Pelco PTZ Camera Elgin Metra Station 1 Pelco PTZ Power Supply Elgin Metra Station 41111) Purchase Price: $9586.50 • Installation Acp The installation will be performed in a neat and craftsmen like manner and incorporate only the highest quality materials. All cable connectors, brackets and hardware will be included with the exception of any high voltage electrical work that may be needed. it reputation for high quality, responsive service reflects our commitment to : establishing and maintaining solid, on-going relationships with our customers. Our standard service agreement provides you with a low cost, RA a on site support program for the maintenance and service of your CCTV system. It includes labor and material during normal business hours. I greatly appreciate the opportunity to be of service to you and look forward to serving you In the future. In the meantime, if you should have any questions,please feel free to call me at(708)452-2000. Sincerely, Richard Lavenka Security Consultant Certified Security Systems,Inc. (708)456-0200 Fax (708)751-1636 Cell Rlavenkana certifiedsecurity.net CN