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Home My WebLink About05-340 Resolution No. 05-340 RESOLUTION APPROVING CHANGE ORDER NO. 1 AND FINAL IN THE CONTRACT WITH FUERTE SYSTEMS, INC. FOR MULBERRY GROVE PARK CONSTRUCTION CONTRACT WHEREAS,the City of Elgin has heretofore entered into a contract with Fuerte Systems,Inc. for construction of the Mulberry Grove Park; and WHEREAS,it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1 and Final, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be and is hereby authorized and directed to execute Change Order No. 1 and Final,a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: December 21, 2005 Adopted: December 21, 2005 Omnibus Vote: Yeas: 5 Nays: 0 Attest: s/Dolonna Mecum Dolonna Mecum, City Clerk ELGIN, ILLINOIS PROJECT 509622 CHANGE ORDER No. 1 and Final CONTRACT: Mulberry Grove Park SCOPE: This Change Order No. 1 will provide additional items necessary to complete the Mulberry Grove Park Project in an acceptable manner. This change order affects a contract entered into between the City of Elgin and Fuerte Systems, Inc. of Plainfield, IL an Illinois corporation, dated May 16th, 2005 for Mulberry Grove Park Project. REASONS FOR CHANGE: This Change Order No. 1 and Final is in the best interests of the City and is authorized by law. The necessities for the changes were unforeseen at the time of the original agreement, and the changes contemplated hereby are germane to the original agreement. SUMMARY OF CHANGES IN CONTRACT AMOUNT: The amount the contract will be revised is as follows: Itemized List of Changes 1. August 11, 2005—Addition of$8,764.00 for installation of seat wall and additional unit pavers. 2. October 3,2005—Addition of$7,900.00 for installation of Fibar Safety surfacing, power raking, over seeding and fertilization of athletic field. . i The original contract with Fuerte Systems, Inc. is $358,308. By reason of Change Order No. 1 and Final, the contract for the Mulberry Grove Park Project will be increased in the amount of sixteen thousand six hundred forty and 00/100 dollars ($16,640). The new and final contract amount, inclusive of Change Order No. 1 and Final is three hundred seventy-four thousand nine hundred seventy-two and 00/100 dollars($374,972.00). The total addition to the original contract price is 4.6%. CHANGE ORDER No.! and Final November 16,2005 Page 2 OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same. Agreed to this l,'Sday of Novts4c- —,2005. Recommended: PARKS AND RECREATION DEPARTMENT By:Jeremy Helton Title:Park Development Coordinator Date:November 14,200 Accepted: .404404) 1411; Fuerte Syste ��'� Party of p<<�.s . tor) •BY: Title: if EkSIchM 4- lir Date: j I — IS-6_S Approved: CITY OF ELGIN Party of the First Part(Owner) By: ..C�ia a. ,(J eztve,.. 6` Title: %e "2./Plii,eJ Date: /.2 .)-- N0V-42005 09:56A FROM:FUERTESYSTEMS 815 436 0566 TO:18479315983 P.2 FU E Ri Systems, INC. Till 11111RONC, NA . Il IN 1111 •VIIIIS BRICK PAVER-RETAINING WALL•N TURAL STONE SPECIALIST • DRIVEWAYS • PATIOS • !P ONT ENTRANCES SIDEWALKS • PAR ING LOTS COMMEROI•L RESIDENTI•L August 11, 2005 5 • City of Elgin 150 Dexter Court Elgin,IL. 60120 ATT: Jeremy Helton RE: Mulberry Grove Park Seat wall and pavers • Involo- FUERT.E SYSTEMS, INC. is to provide all lab• to: Install 126 L.F of seat wall with coping paverlo•k retaining wall. Install 182 S.F of Unilock hollanstone pavers • Seatwall 126L.S x$58.00 $7,c 00.00 Brick pavers 182 S.F.x $8.00 - $1 56.00 Total change order: $8 64.00 Any alteration from the above specification invidying extra cost, will be executed only upon written orders, and will become and extra harge over and above the estimate. All agreements contin = • Don strike, accidents, 0 delays beyond our control. FUERTE SYSTE INC/to all necessary insuf, ce upon above work. AdOF ' = • urtado / P sident • 2007 Cumberland Drive • Plainfield, IL 60$ • • 815-436-6186 • Cell: 847-312-9393 www.fuertea -tems.com F V E R E Systems, INC. THE STRONG NAME IN PAYERS BRICK PAVER-RETAINING WALL-NATURAL STONE SPECIALIST DRIVEWAYS • PATIOS • FRONT ENTRANCES fIf SIDEWALKS • PARKING LOTS COMMERCIAL RESIDENTIAL October 3,2005 City of Elgin 150 Dexter Court Elgin,IL. 60120 ATT: Jeremy Helton RE: Mulberry Grove Park Install play surface,power rake, seed and fertilizer Invoice FUERTE SYSTEMS,INC. is to provide all labor and materials _ I Install play surface Power rake, seed and fertilize. Total Invoice: $ 7,900.00 Any alteration from the above specification involving extra cost,will be executed only upon written orders, and will become and extra charge over and above the estimate. All agreements contingent upon strike,accidents, or delays beyond our control. FUERTE SYSTEMS,INC.is to carry all necessary insurance upon above work. Raphael Hurtado President 2007 Cumberland Drive • Plainfield, IL 60586 • 815-436-6196 • Cell:847-312-9393 www.fuertesystems.com xttaa5fielat • PAGE ONE OF APPLICATION AND CERTIFICATE FOR PAYMENT MA DOCUMENT G702 To0At 1 Oc ��c�1 PROJECT:Ftul` 1� ( ern' tcm) h APPLICATION ND:063 i ONM R to: � 3MOOt ,� „�y � k40 RCM\ A PERIOD TO: I)ARCHITECT I i.y (0012-3 /�jJtJ GCC NO: I I CONTRACTOR FROM(CONTRACTOR):f re, G1401'2 VIA ARCHITECT: II �� r?d.b�tc"�:S�-4il . n 11 CONTRACT FOR A r I •i' • 0.C�'Or CONTRACT DATE: CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for Payment,as shown below,In connection with the Contract. CHANGE ORDER SUMMARY Continuation Sheet,which is attached. V. Change Orders approved In VALUES 1,ORIGINAL CONTRACT SUM s: •• o– previous months by Owner 2.Net change by Change Orders , .. . TOTAL 0 3.CONTRACT SUM TO DATE(Line 1 ±2) �E Approved This Month 4.TOTAL COMPLETED&STORED TO DATEi>� � Number Date Approved un e, r�- (Column I on Continuation Sheet) I 0-t I – Os- 4&–?(oy. 0 5.RETAINAGE: . o-0 r— c7 � Z /0 ..C3,-OS"... O—c3_Q S— l+/r 900. a. %of Completed Work 0 J� (Column F+G on Continuation Sheet) 0 (J� b. %of Stored Material. ,• •�:,.')4 f all,0, , TOTALS a 0 i (Column H on Continuatic�k i I' ' Net change by Change Orders I (/rhs"' 0 %",,` Total Retainage(Line 5a+5b ? ("'�`A 3 t S Total In Column L of Conratfon Sheet) c' The undersigned Contractor certifies that to the best of the Contractor's knowledge, 6.TOTAL EARNED LESS RETAINAGE tl�t #3'�l j C}f rm infoation and belief the Work covered by this Application for Payment has been (Line 4 less Line 5 Total) f'S7 £ \ I 1} completed in accordance with the Contract Documents,that all amounts have been 7.LESS PREVIOUS CERTIFICATES•;FOR paid by the Contractor for Work for which previous Certificates for Payment were PAYMENT(Line 6 from prior Certificate)) .,..r-,L.( S'�.. ...1) , 0.40•-7 cf issued and payments received from the Owner,a that current payment shown B.CURRENT PAYMENT DUE...... i:[:�( Qv I- .,i et, ;ate herein is now due. / 9.BALANCE TO FINISH,PLUS RETAINAGE �-ry — C, 'nos (Line 3 less 6) ,- /fir - CONTRACTOR: ,j l '��`�Ji�� ""—'1- State of: Illinois County of: iiisli � Subscribed and sworn to before t• - O • da.'f r v By: �� DATE:ia)3)ts- Notary Public-00w t,. /7/7 i OFFICIr..`ZEAL ��- �/ My Commission expires: ri, O . aOO , MARIA G.ht1;TAD+ `� ` `o. m 'PUBLIC-STATE OF ILLINOIS ARCHITECT'S OR PAYMENT AMOUNT CERTIFIED MY.COMLOBSIONl'xPIRESBEBL-06,2ooq a (An.ch as planation it amount cahbad dNbrs from IN,amount apprwd for. In accordance with • ontract Documents,based on on-site observations and the data comprising the above application,the Architect certifies to the ARCHIT Tr Owner that the Work has progressed to the point indicated;that to the best • of his knowledge,information and belief,the quality of the Work is In accordance By: - 'ri my Date: & . with the Contract Documents;and that the Contractor is entitled to payment of the AM• m+o=-'- • MATERIAL;SE F',.:;;27.,i This certificate is not negotiable. The AMOUNT CERTIFIED is payable only to Or Contractor +� —1 r.� y�V`U Ir. named herein. Issuance,payment and acceptance of payment are without prejudice to any I`{�`.{` rights of the Owner or Contractor under this Contrail. 1 ,<.<OF k-,,, L ¢G` a '~• City of Elgin Agenda Item No. �;;t aur E L November 23, 2005 TO: Mayor and Members of the City Council (pm/ N T, ,n FROM: Olufemi Folarin, City Manager " � EGR . QN^`,`U�' 10, ANC>F Ft114 Al I CIPPo F.nis T1fa 5. Randy Reopelle, Director of Parks and Recreation SUBJECT: Mulberry Grove Park Project- Change Order Number 1 and Final Payment PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider the authorization of Change Order Number 1 and Final Payment to Fuerte Systems, Inc. for the Mulberry Grove Park construction. RECOMMENDATION Pk' It is recommended that the City Council authorize execution of Change Order Number 1 in the amount of $16,664, and authorize final payment to Fuerte Systems, Inc. in the amount of $43,671.21 for the Mulberry Grove Park construction contract. BACKGROUND In May, 2005, the City entered into a contract with Fuerte Systems Inc. of Plainfield, Illinois for the construction of Mulberry Grove Park in the amount of $358,308.00. The contract amount was based upon bid documents consisting of construction drawings and specifications prepared by Park and Recreation Department staff. The original budget for this project was $446,410. During the course of construction, it became apparent that several steel benches included in the original construction drawings and specifications would not be available until several months after the park construction was completed. The addition of a decorative block unit seating wall was added to the project to replace the seating capacity near the playground. Additionally, soil and turf conditions on the site required additional landscape work and over-seeding to remove existing debris and assure the survival of the turf on the grass practice field. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None ".,. FINANCIAL IMPACT The original budget for Mulberry Grove Park was as follows: CO #1 & Final Payment for Mulberry Grove Park Construction Contract November 23, 2005 Page 2 Revenues Riverboat Fund , account number 275-0000-791.92-37 $205,425 Park Development Fund, account number 340-0000-795.92-32 • 241,065 Total Revenues $446,490 Expenditures Fuerte Systems $358,308 Change Order 1 16,664 Sub Total $374,972 Miscellaneous 4,771 Total Expenditures $379,743 Balance Remaining $66,747 A copy of the Change Order Summary and documentation are attached as Exhibit A. el""k A copy of the final pay application is attached as Exhibit B. • There are sufficient funds available ($27,007) in account number 275-0000-791.92-37, and sufficient funds available, ($83,411) in account number 340-0000-795.92-32, project number 509622 for Change Order Number 1 and Final Payment to Fuerte Systems in the amount of $43,671. \INI//EGAL IMPACT None ALTERNATIVES 1. Approve Change Order Number 1 and Final Payment. 2. Do not approve Change Order Number 1 and Final Payment. Respectfully submitted for Council consideration. (mjh) Attachments