HomeMy WebLinkAbout04-117 Resolution No. 04-117
RESOLUTION
APPROVING GRANT RECIPIENTS UNDER THE
NEIGHBORHOOD IMPROVEMENT GRANT PROGRAM
WHEREAS,the Neighborhood Improvement Grant Program has been established to provide
financial assistance and incentives for neighborhood groups and organizations in the development
and implementation of projects benefitting their respective neighborhoods; and
WHEREAS, in 2004 applications have been made by four citizen groups for four projects
under the Neighborhood Improvement Grant Program; and
WHEREAS, said applications have been reviewed and recipients selected by the City
Council.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN, ILLINOIS,that grant assistance be provided under the Neighborhood Improvement Grant
Program to the following organizations:
Organization Project Grant
Sheridan Elementary School Sheridan Community Playground $ 6,935.00
Woodlands Meadows East HOA Fawn Lane Focus $ 8,000.00
Country Trails Neighborhood Assn. CTNA Entrance Monuments $ 15,000.00
Nearwest Neighbors Association Crystal Street Railroad Terminal Memorial $ 6,358.00
TOTAL $ 36,293.00
BE IT FURTHER RESOLVED that the projects shall be in conformance with all applicable
codes and ordinances.
s/Ed Schock
Ed Schock, Mayor
Presented: May 12, 2004
Adopted: May 12, 2004
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
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April 23, 2004 G
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TO: Mayor and Members of the City Council n �
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FROM: David M. Dorgan, City Manager . Yr L
RuthAnne Hall, Management Analy
SUBJECT: 2004 Neighborhood Improvement Grant Program— Large Project Applications
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider applications for the 2004 Neighborhood Improvement Program — Large
Project Fund.
RECOMMENDATION
It is recommended that the City Council approve the grant recipient eligibility list for a total of
four grants in the amount of$36,293 and direct staff to execute the grant agreements.
BACKGROUND
The Neighborhood Improvement Grant Program was established in 1996, using Riverboat funds,
to provide financial assistance to neighborhood groups and organizations in the development and
implementation of public projects benefiting their respective neighborhoods. Since its inception
the NIGP has awarded $636,614.22 to 87 neighborhood projects throughout the community,
including projects such as neighborhood signage, parkway tree replacements, newsletters,
neighborhood festivals and community-building events.
The Large Project Fund is targeted for projects with a cost between $1,000 and $15,000 and that
can be completed within one year. Organizations are limited to receiving one grant from the
Large Project Fund per program year.
A pre-application deadline for the Large Project Fund was established for February 27, 2004.
The pre-application meeting was recommended to interested neighborhood groups to present
their ideas to staff and address any outstanding issues with compliance with City codes and
ordinances. Three out of the four groups submitting final applications participated in the pre-
application process.
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2004 Neighborhood Improvement Grant Program—Large Project Applications
ellibk April 23, 2004
Page 2
Four final applications were submitted, with a total request of funding of$36,293.00. The total
amount of funding budgeted by the City for the Large Project Fund is no less than 60% of the
overall $95,000 2004 budget for the Neighborhood Improvement Grant Program ($57,000) and
no more than 70% of the overall budget ($66,500).
Organization Project Name Project Neighborhood Grant Grant
Cost Match Request Allocation
Sheridan Elementary Sheridan $13,670.00 $ 6,935.00 $ 6,935.00 $ 6,935.00
School Community
Playground
Woodlands Meadows Fawn Lane $18,311.00 $10,311.00 $ 8,000.00 $ 8,000.00
East HOA Focus
Country Trails CTNA $46,760.00 $31,760.00 $15,000.00 $15,000.00
Neighborhood Assoc. Entrance
Monuments
Nearwest Neighbors Crystal St. $19,694.00 $13,336.00 $ 6,358.00 $ 6,358.00
Association Railroad
Terminal
Memorial
TOTAL $98,635.00 $62,342.00 $36,293.00 $36,293.00
The applications were reviewed by the Neighborhood Services Committee and a City staff
committee composed of representatives of various City departments for the purpose of reviewing
and making recommendations to the City Council on issues related to the safety and maintenance
of local neighborhoods and the community as a whole.
The following criteria were used to evaluate and score submitted applications. Each application
was reviewed on the basis of a 100 point rating system, with 100 points being the highest rating
and 50 points being the minimum threshold for consideration of eligibility. Points for specific
criterion are indicated in parenthesis:
1. Community Benefit
a. Project proposes a creative approach to a neighborhood need or
enhancement (0 to 10 points)
b. Project activities address a highly recognized need within the neighborhood
(0 to 15 points)
2. Participation
a. Project includes opportunities to involve neighbors in shaping and carrying
out the project (0 to 10 points)
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ow 2004 Neighborhood Improvement Grant Program—Large Project Applications
April 23, 2004
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b. The project promotes opportunities to form partnerships with other groups
or organizations to complete joint projects or activities (0 to 15 points)
3. Project Feasibility
a. The proposal demonstrates excellence in design, planning, and execution of
the proposed project or activity (0 to 15 points)
b. Budget reliably represents the projects expenses and revenue (0 to 10
points)
4. Municipal Compatibility
a. Project integrates with the City's Master Plan and is consistent with City
policy and ordinances (0 to 15 points)
b. Project or activities requires minimal maintenance and city staff time (0 to
10 points)
The ad-hoc committee recommended funding for all 4 of the applications submitted.
There are $30,207 remaining in the Large Project Fund. This will be set-aside for future projects
in the Neighborhoods. A potential project is the lighting improvement requested by businesses
eill‘ along South State Street between Highland Avenue and Chicago Street.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Various neighborhood organizations throughout the city.
FINANCIAL IMPACT
The 2004 proposed budget for the Neighborhood Improvement Grant Program is $95,000. Per
the ordinance the funds for the various fund distributions is as follows:
1. Small Project Fund—no less than 10%, no more than 15% of the annual funding.
2. Large Project Fund—no less than 60%, no more than 70% of annual funding.
3. Neighborhood Planning Fund — no less than 20%, no more than 25% of annual
funding.
Funding for the Large Project Fund is included in the 2004 Riverboat Fund budget ($95,000),
account number 275-0000-791.78-99, project number 079851. Funds for the Small Project Fund
and Neighborhood Planning Fund ($28,500)will be allocated later in the year.
myV LEGAL IMPACT
None.
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2004 Neighborhood Improvement Grant Program—Large Project Applications
April 23, 2004
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ALTERNATIVES
1. Approve the list of recommended grant recipients eligible for the Large Project Fund of the
Neighborhood Improvement Grant Program.
2. Reject the list of selected recipients.
Respectfully submitted for Council consideration.
RKH