HomeMy WebLinkAbout03-52 Resolution No. 03-52
RESOLUTION
AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH
THE ELGIN AREA CHAMBER OF COMMERCE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Ed Schock, Mayor, and Dolonna Mecum, City Clerk, be
and are hereby authorized and directed to execute a Purchase of
Service Agreement on behalf of the City of Elgin with the Elgin
Area Chamber of Commerce for the purpose of fostering economic
growth through the expansion and redevelopment of existing business
and industry and the attraction of new business and industry, a
copy of which is attached hereto and made a part hereof by
reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: February 26, 2003
Adopted: February 26, 2003
Omnibus Vote : Yeas : 6 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
r
Final 01/27/03
SERVICE AGREEMENT
THIS AGREEMENT is made and entered into on this S�'(f of 441ai4,
2003 , by and between the ELGIN AREA CHAMBER OF COMMERCE, an
Illinois not-for-profit organization, (hereinafter referred to as
the "Chamber" ) and the CITY OF ELGIN, ILLINOIS, a municipal
corporation, (hereinafter referred to as the "CITY" ) .
WHEREAS, the City of Elgin, Illinois has determined it to
serve a beneficial public purpose to foster economic growth within
the community through the expansion and redevelopment of existing
business and industry; and
WHEREAS, the City of Elgin has further determined it to serve
a beneficial public purpose to foster economic growth through the
attraction of new business and industry; and
WHEREAS, the Chamber has developed an economic development
program to be implemented by the Economic Development staff
(hereafter referred to as the "ED" ) ; and
NOW, THEREFORE, in consideration of the mutual promises and
covenants contained herein, the sufficiency of which is hereby
acknowledged, the parties hereto agree as follows :
1. The City shall pay to Chamber the sum of$172,000 to be made in four equal payments. The
first payment will be made following the execution of this agreement. The second payment
shall be made by April 1, 2003. The third payment shall be made by July 1, 2003. The
fourth payment shall be made by October 1, 2003.
2. Chamber shall address all inquiries and requests made pursuant to this agreement to City's
Director of Economic Development and Business Services.
3. Chamber shall apply the$172,000 contribution to operating expenses such as staff salary and
benefits, rent, meeting expenses, and expenses associated with sponsorship of community
events. See Attachment A for a line-item budget.
4. The City of Elgin will commit $100,000 in additional funding for the Enhancing Elgin
Marketing Program, matching $50,000 in Chamber and private contributions.
5. The Chamber shall follow its Years 2000-2004 prioritized five-year strategy focusing on five
priorities: Workforce Development,Business Retention&Expansion,Enhancing the Elgin
Area, Government Relations, Business Recruitment.
F:\City Manager_Office\Moller 03\2003 PSA Chamber.doc - 1 -
6. Workforce Development Initiatives proposed for Year 2003.
The Chamber shall:
a) Continue collecting labor market information; wage, benefit and salary data; and
performing analysis as required.
b) Continue as an active participant of the River Valley Investment Development Board
(hereinafter referred to as the "Workforce Investment Board (WIB)"), the primary
workforce oversight agency of the State of Illinois.
c) In coordination with the WIB Marketing Committee,further enhance the marketing
of Elgin Area workforce and training partners for the purpose of creating a true"One-
Stop"partnership; providing coordinated services to employers.
d) Use the Workforce Development Committee,established in 2000,to assist in items
a)through c).
e) Coordinate on Elgin's behalf with other county,state and federal workforce agencies.
f) Continue to facilitate the workforce and training requests made by new and existing
Elgin employers.
7. Business Retention&Expansion Initiatives proposed for Year 2003.
The Chamber shall:
a) Visit a minimum of 30 specific businesses and industries where retention efforts will
likely be most productive.
b) Conduct no less than four round tables with Elgin employers,to be coordinated with
the City.
c) Prepare an annual report to City of Elgin in the first quarter of 2004.
8. Enhancing Elgin Initiatives proposed for Year 2003.
The Chamber shall:
a) Raise $50,000, matching the City's commitment of$100,000. (See Item 4 above.)
b) Provide additional staff support, as necessary, to steer the process.
c) Complete the second year of the Enhancing Elgin Campaign.A Project Schedule for
the Enhancing Elgin Campaign revised January 13,2003 is attached hereto as Exhibit
B. The tasks for the second year of the Enhancing Elgin Campaign shall consist of
those tasks in Exhibit B listed in the Months of January 2003 through December
2003. The Chamber shall provide the City a written report regarding the completion
and effect of the Enhancing Elgin Campaign on or before January 31, 2004. The
Chamber shall also make an in-person presentation to the City Council regarding the
Enhancing Elgin Campaign at a time as requested by the City.For the services related
to second year of the Enhancing Elgin Campaign the City shall pay to the Chamber
the lump sum of$100,000 for all fees, costs and expenses related thereto. Such
F:\City_Manager_Office\Moller 03\2003 PSA Chamber.doc - 2 -
payment shall be made by the City to the Chamber within thirty (30) days of the
execution of this agreement.
9. For the Year 2003, The Government Relations Committee of the Chamber shall:
a) Plan and conduct an "Elgin" community advocacy campaign in Washington, D.C.
during the first quarter of 2003.
b) The Chamber will contribute $10,000 to the campaign.
c) Continue to monitor legislation affecting the City and community, coordinating
efforts and information with City staff.
10. Business Recruitment Initiatives proposed for Year 2003.
The Chamber shall:
a) Conduct at least one development-related special event.
b) Develop and conduct a marketing campaign to attract businesses impacted by the
proposed O'Hare expansion.
c) Attend the following trade shows in partnership with Kane County Economic
Development and the Illinois Department of Commerce & Community Affairs
(hereinafter referred to as DCCA): International Council of Shopping Centers
(ICSC),Association of Industrial Real Estate Brokers(AIREB),and at least one other
show designated by the partners.
d) Explore collaborative marketing efforts with the Elgin Area Convention and Visitors
Bureau, and the Downtown Neighborhood Association(DNA).
e) Continue the economic development marketing efforts with the U.S.-China Chamber
of Commerce, including the feasibility of a trade mission in 2003.
0 Continue to write and distribute quarterly press releases highlighting Elgin.
g) Continue a pro-active industrial recruiting program to targeted markets.
11. In order to complete items six through ten, Chamber volunteers will contribute more than
2,400 hours of time, based upon actual hours logged in the years 2000, 2001 and 2002.
12. Other Economic Development (ED) activities and reports not specified under the above
mentioned committees.
The Chamber shall:
a) In collaboration with the City of Elgin, develop a strategy for attracting desirable
retail businesses Randall
to the anda 1 Road Corridor. This includes, but not limited to,
reviewing current marketing data,actively marketing the Randall Corridor to various
corporate retail representatives. Estimated time of 50 hours.
b) Continue to respond to prospective and existing business inquiries on a daily basis,
F:\City_Manager_Office\Moller 03\2003 PSA Chamber.doc - 3 -
providing data, information and technical advice regarding business growth and
development. Typically, 300 such inquiries are made annually with many requiring
follow up. Based on 2002 logs, staff will provide 582 hours of assistance.
c) Continue the maintenance of an Elgin employer database. This database provides the
information to produce industrial reports, including a manufacturing list, on any of
the eight SIC/NAIC sectors. Estimated at 52 hours of staff time.
d) Maintain the building and sites databases on the following Internet services:Ameren
Economic Development/Location One and Development Alliance.com. Continue
collecting and maintaining building and site information for Chamber members and
Challenge 21 investors,and through a license agreement with Loopnet.com.Average
time allowance. Estimated at 100 hours of staff time.
e) Maintain customized data of the Elgin market not provided above to address prospect
requests. Information is maintained on demographics, wage, salary and benefit
information,labor information and other data gathering as required. (This year,data
is being converted to National Data Standards and posted on Location One and Site
Selection Network websites.) Estimated staff time: 446 hours.
f) Continue to provide marketing assistance for the Fox River Plaza site.Estimated time
of 26 hours.
g) Provide technical support to DNA, as requested by Ray Moller, City Economic
Development Director. Estimated at 30 hours of staff time.
h) Provide additional support to the City staff, including attendance at Development
Review Team meetings. Estimated at 135 hours of staff time.
i) Continue to provide monthly and quarterly ED reports to City representatives and
semi-annual reports to the City Council. Estimated time of 178 hours.
j) Continue to serve small and minority businesses by maintaining membership on the
Fox River Micro Loan Program Board and the Fox River Micro Loan Review
Committee. Estimated at 48 hours of staff time.
k) Maintain an international marketing presence by continuing participation with World
Business Chicago,the Illinois Trade Office and the U.S.-China Chamber. Estimated
at 40 hours of staff time.
1) Maintain formal relationship with the Kane County Economic Development
Advisory Commission and staff. Estimated at 20 hours of staff time.
m) Maintain formal relationship with the WIB and seat on the Executive Committee.
(Monthly meetings and related committee work fulfills many of the workforce
committee requirements). Estimated at 100 hours of staff time.
n) Maintain formal relationship with the Elgin Employers Council of the Illinois
Employment Training Center. Estimated at 8 hours of staff time.
o) Represent the City at required DCCA functions. (In 2002, these activities ranged
from participation on the Five Year Economic Development Strategic Plan to
attending prospecting meetings). Estimated at 50 hours of staff time.
p) Prepare and conduct the annual economic development session of the Elgin
Leadership Academy. Estimated at 25 hours of staff time for preparation.
q) Other duties as circumstances require.
F:\City_Manager_Office\Moller 03\2003 PSA Chamber.doc -4 -
13. The Chamber shall facilitate the activities and meetings of the Economic Development
Council (EDC). The ED staffs hall function c onsistent with the budget provided attached a s
Attachment A.
14. The Chamber shall provide two written reports detailing the disbursement of$272,000.
These reports shall be provided to the City Council by July 31,2003 and January 31,2004,and shall
be submitted to the City Manager's Office, City Hall, 150 Dexter Court, Elgin, IL 60120.
15. The City shall have the right to review all accounting records related to the use of the
$272,000, given 72 hours notice, and at a time agreed upon by both parties.
16. Failure to perform the above services to the satisfaction of the City Council shall result in a
termination of this agreement.
17. The Chamber shall to the fullest extent permitted by law indemnify, defend and hold
harmless the City,its officers,employees,agents,boards and commissions from and against any and
all claims, suits,judgments, costs, attorney's fees, damages or other relief arising out of or in any
way connected with the existence of or the performance of this agreement including but not limited
to as a result of any negligent or unlawful actions by the Chamber,its officers,employees or agents
in the performance of this agreement. Nothing herein affects the Chamber's duty to defend the City.
In the event of any action against the City, its officers, employees, agents,boards or commissions
covered by the foregoing duty to indemnify,defend and hold harmless such action shall be defended
by legal counsel of the City's choosing. The provisions of this paragraph shall survive any
termination and/or expiration of this Agreement.
18. In the event this agreement is terminated or in the event the program for which City funds
provided hereunder to be applied is discontinued or the Chamber ceases operations prior to
December 31,2003,the Chamber shall refund to the City on a prorated basis funds paid hereunder
for the portion of the year remaining after any such termination or for the portion of the year such
programs or the Chamber operations were not conducted.
19. This agreement shall not be construed so as to create a partnership,joint venture,employment
or other agency relationship between the parties hereto.
20. This agreement shall be in full force and in effect from the date of its execution through
December 31, 2003.
21. The City Shall be recognized as a sponsor of Chamber and shall receive the benefits of
sponsorship consistent with the level of support provided.At a minimum,the City's support shall be
acknowledged in the Chamber's Annual Report and Web page information. Samples of this
acknowledgement shall be provided to the City for its prior approval.
F:\City_Manager_Office\Moller 03\2003 PSA Chamber.doc - 5 -
IN WITNESS WHEREOF, the parties hereto have executed this agreement on the date and year
written above.
CITY OF ELGIN
A municipal corporation
BY
Ed Schock
Attest:
krfre&tv—e_
City Clerk
ELGIN AREA CHAMBER OF COMMERCE
A n t-for-profit corporation
By )il`Ai \\6
Leo son
President
F:\City Manager_Office\Moller 03\2003 PSA Chamber.doc - 6 -
ATTACHMENT A
City of Elgin Expenses:
Manheim@60% $ 66,240
Tindle@35% $ 14,490
Gajewski@10% $ 6,210
Nelson@25% $ 31,050
Stancati@10% $ 3,174
Business Recruitment $ 2,665
Professional Fees@ 33% $ 8,217
Dues related to Economic Development $ 3,345
Office Supplies@ 40% $ 5,200
Telephone Expense@ 40% $ 4,200
Postage & shipping@ 33% $ 3,300
Rent@ 33% $ 9,663
Equipment Lease@40% $ 808
Maintenance (copier, etc.)@ 50% $ 2,530
Promotional@25% $ 2,500
Utilities@ 33% $ 1,258
Travel Expense @100% (ED staff only) $ 3,900
Meetings and Training@ 50% $ 3,250
Enhancing Elgin Campaign $ 100,000
GRAND TOTAL: $ 272,000
F:\City Manager_Office\Moller 03\2003 PSA Chamber.doc - 7 -
Staff Hours:
Committee Programs - staff time 2,213
Administration 282
Item 7:
7. a) Prospect inquiries 582
7. b) Maintenance of employer database 52
7. c) Building and site maintenance- Location One/Dev.
Alliance 100
7. d) Maintenance of demographic and profile information 446
7. e) Fox River Plaza site. 26
7. f) Randall Road Retail Corridor 50
7. g) DNA support 30
7. h)City staff support 135
7. i) Monthly and quarterly ED reports 178
7.j) Small business support, Micro Loan Board 48
7. k) International Marketing via World Business Chicago, etc. 40
7. I) Formal relationship with Kane County EDC 20
7. m)Workforce Investment Board 100
7. n) Elgin Employers Council 8
7. o) Illinois Dept. of Commerce & Community Affairs 50
7. p) Leadership Academy 25
Item 7 Subtotal: 1,890
Total Staff Hours: 4,385
Volunteer Hours (All Committees, based on 2002): 3,932
GRAND TOTAL, ALL HOURS: 8,317
F:\City_Manager_Office\Moller 03\2003 PSA Chamber.doc - 8 -
ATTACHMENT B
Enhancing Elgin Campaign
Media Plan for 2003
F:\City_Manager_Office\Moller 03\2003 PSA Chamber.doc - 9 -
t
ELGIN IMAGE ENHANCEMENT CAMPAIGN- 2003 Forecast
Media l Publication Info. j January-03 l February-03 l Marrh-03 April-03 May-03 June-03 July-03 August-03 September-03 October-03 November-03 December-03 Total
y'n . u " s"t.tu-i• : r-' _3 ._ . . r, o.r.r.,�. -/4i 'O' 4._;. _"'•,aG n - - .. 'nusY �* .t.-
„-..a,'F.-w.'s; -:aY..'��y max,e_� _ ',oi,.m,. �;. _ _ ;_ ,,
Elgin Courier News Daily and Sun, $0.00 S0.-o0 $0.00 - ^,$0.00 . - "$0.00 so.00 so.00 $0.00 so.00 $0.00 $0.00 $0.00 MOO $o.Do
Daily Herald Daily and Sun. $4,089.74 $4,089.74 $4,089.74 $4,089.74 $4,089.74 $4,089.74 $4,089.74 $4,089.74 $4,089.74 $4,089.74 $4,089.74 $4,089.74 $49,076.88
Chicago Parent Monthly Publication $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.0o $0.00 $0.00
The Business Ledger Bi-weekly Publication $1,768.00 51,768.00 $1,768.00 $1,768.00 $1,768.00 $1,768.00 $1,768.00 $1,768.00 $1,768.00 $1,768.00 $1,768.00 $1,768.00 $21,216.00
AMC Barrington Every Movie/Theatre $2,671.63 $2,671.63 $2,671.63 $2,671.63 $2,671.63 $2,671.63 $2,671.63 $2,671.63 $2,671.63 $2,778.49 $2,778.49 $2,778.49 $32,380.14
Billboards Monthly Contracts $1,950.00 $1,950.00 $1,950.00 $1,950.00 $1,950.00 $1,950.00 $1,950.00 $1,950.00 $1,950.00 $1,950.00 $1,950.00 $1,950.00 $23,400.00
Radio WRMN Monthly $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Production $6,000.00 S5,000.00 $5,000.00 $500.00 $500.00 $500.00 $500.00 $500.00 $4,000.00 $500.00 $500.00 $500.00 $24,000.00
Total Out of Pocket $16,479.37 -$15,479.37 $15,479.37 $10,979.37 $10,979.37 $10,979.37 $10,979.37 $10,979.37 $14,479.37 $11,086.23 $11,086.23 $11,086.23 S150,073.02
Total Contributions $12,896.41 $14,056.41 $12,896.41 $14,056.41 $12,896.41 512,896.41 514,056.41 $12,896.41 $12,896.41 $12,896.41 $14,056.41 512,896.41 $159,396.92
'GRAND TOTAL I $309,469.94
MONTH MEDIA SIZE/COLOR FREQUENCY 14ONTHLY PRICI MONTH MEDIA SIZE/COLOR FREQUENCY MONTHLY PRICE MONTH MEDIA SIZE/COLOR FREQUENCY MONTHLY PRICE
JANUARY Elgin Courier News(Main Newa) 1/2 Page,4 Color Four times a month $0.00 MAY Elgin Courier News Main News 1/2 Page,4 Color Four times a month $0.00 110=1IEhin Courier News(Main News) 1/2 Pate,4 Color Four times a month $0.00
'»r sx ''. Daily Herald (Main News-full run) 1/2 Page,4 Color Twice a month(1 free ad) $4,089.74 °f° s Daily Herald (Main News-full run) 1/2 Page,4 Color Twice a month(1 free ad) $4,089.74 - - Daily Herald (Main News-full run) 1/2 Page,4 Color Twice a month(1 free ad) $4,089.74
r rr-r ,w Chica.o Parent Full run _ 50.00 x M° 1' "' Chicago Parent(Full run) _ $0.00 - • Chicago Parent(Full run) $0.00
i�;;, t r xis:.. The Business Ledger(Full run) 1/2 Page,4 Color Once a month $1,768.00 1 �4,The Business Ledger(Full run) 1/2 Page,4 Color Once a month 51,768.00 - •`The Business Ledger(Full run) 1/2 Page,4 Color Once a month $1,768.00
0,(„ ,"k i,. `AMC Bamn•ton Theatre 3 Ads Every movie/theatre $2,671 63 7 �1 ;AMC Barrington Theatre 3 Ads Every movie/theatre $2,671.63 - AMC Barrington Theatre 3 Ads Every movie/theatre $2,671.63
,1. as -Billboards 3 Boards Monthly $1,950.00 Billboards 3 Boards Monthly $1,950.00 Billboards 3 Boards _ Monthly _ $1,950.00
,$,, �' ,"Radio 60 Sec. Weekly $0.00 °f- .Radio 60 Sec. Weekly $0.00 Radio 60 Sec. Weekly $0.00
Production New creative/revise ad in B.Ledpr $6,000.00 , _ -Production Revisions 5500.00 _� ,-Production - .. - - 00.00
�1 - -TOT4,-
TOTAL 516 479.37 � 'TCTAL 1 S14.479.37
FEBRUARY Elgin Courier News(Main News) 1/2 Page,4 Color Five times a month $0.00 I,-NE Elgin Couner News(Main News) 1/2 Page,4 Color Four times a month $0.00 OC TOPER Elgin Courier News(Main News) 1/2 Page,4 Color Four times a month $0.00
.i _ Sk ' Daily Herald (Main News-full run) 1/2 Page,4 Color Twice a month(1 tree ad) $4,089.74 Dai Herald Main News-full run 1/2 Pa•e,4 Color Twice a month 1 free ad $4,089.74 Dail Herald Main News-full run 1/2 Pate,4 Color Twice a month 1 free ad $4,089.74
rrga ".�Chloe to Parent Full run $o.: Chicago Parent(Full run) $0.00 • -, Chicago Parent(Full run) $0.00
0: z!,� «" 4„'.-The Business Ledger(Full run) 1/2 Page,4 Color 06/17/02 $1,768.00 Cl -t The Business Ledger(Full run) 1/2 Page,4 Color 10/21/02 $1,768.00 The Business Ledger(Full run) 1/2 Page,4 Color Once a month $1,768.00
t4fi,_ -y, .0 s:'AMC Banin•ton Theatre 3 Ads Every movie/theatre $2,671.63 D N o AMC Barrington Theatre 3 Ads Every movie/theatre $2,671.63 ' M AMC Barrington Theatre 3 Ads Every movie/theatre $2,778.49
7031migt Billboards 3 Boards Monthly $1,950.00 m 3 .r Billboards 3 Boards Monthly $1,950.00 Billboards 3 Boards Monthly $1,950.00
, $ Radio 60 Sec. Weekly,_ $0.00 i 'Radio 60 Sec. Weekly $0.00 Radio 60 Sec. Weekly $0.00
-^� 1,. � t,/0 Production New Creative $5,000 00 Production - Revisions $500.00 Production Revisions $500.00
,_ , -%� .t TOTAL S15,479.37 ..' '- r ,1 TOTAL $10 979.37 TOTAL $11,086.23
MARCH Elgin Courier News(Main News) 1/2 Page,4 Color Four times a month $0.00 JULY Elgin Courier News(Main News) 1/2 Page,4 Color Five times a month $0.00 NOVEMBER Elgin Courier News(Main News) 1/2 Page,4 Color Five times a month $0.00
,,h.,r 6,, Daily Herald (Main News-full run) 1/2 Page,4 Color Twice a month(1 free ad) $4,089.74 .. a Daily Herald (Main News-full run) 1/2 Page,4 Color Twice a month(1 free ad) $4,089.74 Daily Herald (Main News-full run) 1/2 Page,4 Color Twice a month(1 free ad) $4,089.74
.4 4,' ,sm, '' Chicago Parent(Full run) $0.00 -' d i-Chicago Parent_(Full run) $0.00 Chicago Parent(Full run) $0.00
a,*' � aQ+a� x, The Business Ledger Full( run) 1/2 Pa e,4 Color 07/29/02 $1,768.00 /'°� 11 '-,, �"The Business Led.er Full run 1/2 Pa•e,4 Color 11/18/02 $1,768.00 - The Business Ledger(Full run) 1/2 Page,4 Color Once a month $1,768.00
.-« �-0 y z,? AMC Barrington Theatre 3 Ads Every movie/theatre $2,671 63 , ' I s "AMC Barrington Theatre 3 Ads Every movie/theatre $2,671.63 AMC Barrin•ton Theatre _ 3 Ads Every movie/theatre $2.778.49
x g x� , Billboards 3 Boards Monthly $1,950.00 ..'N- Billboards 3 Boards Monthly $1,950.00 I" Billboards 3 Boards Monthly $1,950.00
,d ^Radio 60 Sec. Weekly $0 On ,y "� `Radio 60 Sec. Weekly $0.00 £ Radio 60 Sec. Weekly
P k s g Production New Creative $5 000 Production Revisions $500.00 Production Revisions 5500.00
,T�OTA�. „ ..• �. .,.,.. 1 ,TOTAL 610,979.37 InT4,._ $11.086.23
. fZ. .;z',....s..,-,••o•n�dpi"a` '^?' _ ..,.r;..11..;. .-y... ,. •r� .,, A ..a.:::...,
Y:.P I'.IL4'4__-�- Elgin Courier News(Main News) 1/2 Pat-,4 Color Five times a month $0.00 PPM Elgin Courier News(Main News) 1/2 Page,4 Color Four times a month 50.00 DEC C' i LR Elgin Courier News(Main News) I 1/2 Page,4 Color Four times a month $0.00
Daily Herald (Main News-full run) 1/2 Pape,4 Color Twice a month(1 free ad) $4,089 74 Daily Herald (Main News-full run) 1/2 Page,4 Color Twice a month(1 free ad) $4,089.74_ i Caily Herald (Main News-full run) 1/2 Page,4 Color J Twice a month(1 free ad) $4,089.74
°' 2 Chicago Parent(Full run) $0.00 • Chicago Parent(Full run) _ $0.00 2 l nicago Parent(Full run) $0.00
" m,- 0 --The Business Ledter(Full run) 1/2 Page,4 Color 08/12/02 $1,768.00 The Business Ledter Full run 1/2 Pa•e,4 Color 12/2/02 $1,768.00 0 ''ie Business Ledger(Full run) 1/2 Page,4 Color Once a month $1,768.00
, " 0 ' AMC Barrington Theatre-8/23 3 Ads Every movie/theatre $2,671.63 - AMC Benin!on Theatre 3 Ads Eve movie theatre $2,671.63 Ct sMC Barrington Theatre 3 Ads Every movie/theatre 52,778.4E
IiI`a'"" 3 Billboards 3 Boards Monthly $1,950 00 Billboards 3 Boards Monthly $1,950.00 3 Billboards 3 Boards Monthly $1,950.00
'zT': 4,
Radio 60 Sec. W:_ $0.00 Radio 60 Sec. I Week $0.00 ' Radio 60 Sec. Weekly $0.00
Revisions $500.00 101111,41-10,11
Production Revisions `Production Revisions $500.00
TOTAL $10,979.37 • TOTAL 510,979.37-I «TOTAL $11,086.23
litlr
4-Month Totals $58,417.48 4-Month Totals $43,917.48 4-Month Totals $47,738.06
1/18/03 Grand Total $150,073.02
•4%RATE INCREASE FOR EACH PUBLICATION
Circulation/Readershio' Coverage Area-
Elgin-Courier News 20,000 Daily/Sun. Circulation Elgin-Courier News Carpentersville,East/West Dundee,Sleepy Hollow,Gilberts,Hampshire,Geneva,Huntley,Algonquin,Crystal Lake,Marengo,Bartlett,Streamwood,South/East/West Elgin,St.Charles, Burlington,and Sycamore
Daily Herald 148,856 Daily/146,927 Sun. Cir Daily Herald Cook,Lake,McHenry,Kane,DuPage,and Will Counties
Chicago Parent 200,000 Readership Chicago Parent Cook,Lake,McHenry,Kane,DuPage,and Will Counties
The Business Ledger 55,860- Readership The Business Ledger Barrington,Elgin,St.Charles,Aurora,Bolingbrook,Naperville,Downers Grove,Wheaton,West Chicago,Oak Brook,Oak Park,Schaumburg,and Arlington Heights
Barrington AMC Theatres 1.75 Million Viewers Barrington AMC Surrounding NW Suburbs
O� „,„rw.k .��
5
$, ` ,' City of Elgin Agenda Item No. K
,_ ,,,,n .,F
4TED CCU.
I
Em
February 7, 2003 G `a r _, ,'u
l: r R"
N .
TO: Mayor and Members of the City Council :,,q,7 >�
ECONOMIC GROWTH
FROM: Olufemi Folarin, Interim City Manager
SUBJECT: Purchase of Service Agreement with Elgin Area Chamber
of Commerce
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider a
Purchase of Service Agreement with the Elgin Area Chamber of
Commerce for economic development activity.
BACKGROUND
The 2003 Budget includes a total of $272 , 000 for support of the
Elgin Area Chamber of Commerce related to economic development
activity and image enhancement .
The Elgin Area Chamber of Commerce was chartered in 1908 as the
Elgin Commercial Club. Since that time, the Chamber has served
the community with the mission to be "the collective voice of
commerce" as it "maintains and improves the economic
environment, and provides leadership for improving the quality
of life in the Elgin area" . The Chamber has a professional
staff of 7 full-time employees . Currently, there are
approximately 666 members of the Chamber including approximately
82 new members added in 2002 .
The City provides direct financial support for economic
development activities of the Chamber. The economic development
budget for the current year is attached. The Chamber continues
to be vitalpartner in local economicgrowth through efforts to
retain and expand existing businesses and attract new businesses
to the area. During the 2002 fiscal year, a total of 317
added in the El in area, resulting located or exp g in
I��
11,
PSA/Elgin Area Chamber of Commerce
February 7, 2003
Page 2
addition or retention of 621 jobs . The average unemployment
rate for Elgin in 2002 was 8 . 6%, up from 6 . 8% a year ago .
Within the 2003 budget, $172 , 000 was earmarked for the Elgin
Area Chamber of Commerce to serve as a partner with the City in
addressing Elgin' s economic development needs . In addition to
funding projects for economic development, $100, 000 is budgeted
in 2003 for the Enhancing Elgin Marketing Project . An
additional $50, 000 will be generated for the Image Enhancement
project from both Chamber and private resources .
The Chamber of Commerce, working with City staff, proposes that
this funding be utilized to support the following programs :
1 . Business Retention and Expansion Efforts
The Chamber will retain the Business Retention Committee,
continue the strategy of focusing on specific businesses
and industries where retention efforts will likely be
most productive.
2 . Workforce Development Initiative
Workforce development initiatives, including labor
market analysis, wage and benefit survey, and
maintaining the Workforce Development Committee to
oversee and coordinate program efforts with other
workforce development agencies, such as U-46, Elgin
Community College, the Illinois Department of Employment
Security, Kane County, and Judson College .
3 . Enhancing Elgin
Continued implementation of the Enhancing Elgin
Marketing Program. Its purpose is to educate regional
businesses, regional realtors, various other agencies,
and the general public about the positive growth climate
and quality of life of Elgin.
4 . Government Relations
Continue to efforts of the Government Relations
Committee thus allowing the Chamber to design and
implement pro-active legislative policy initiatives at
both the state and federal level , complementing present
efforts by the City.
I ,
PSA/Elgin Area Chamber of Commerce
February 7, 2003
Page 3
5 . Business Recruitment
Continuation of work with prospective new businesses
that are interested in relocation to Elgin. The Chamber
will be the lead agency in promoting and marketing Elgin
in the development community. As business locations
within Elgin turn over, the Chamber will work with
property owners and the City to develop options for re-
use or redevelopment of the site .
6 . Other Economic Development Activities
A. Respond to daily information requests .
B. Maintain employer data base .
C. Maintain building and site data base .
D. Technical support for Downtown Neighborhood
Association.
E. Regularly meet with City of Elgin staff .
F. Provide monthly and quarterly reports to City
Council .
G. Interact with various minority-oriented business
Forum.
H. Interact with the Kane County Economic Development
Advisory Commissions, World Business Chicago, and
other economic development groups and agencies.
I . Coordinate the activities of the Economic
Development staff .
A Purchase of Service Agreement has been drafted by the Elgin
Area Chamber of Commerce President and City staff for City
Council consideration. The agreement is designed to establish
the public purpose for City support and proves a mechanism for
accountability of the Chamber and the Economic Development
Council for the use of public funds .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
The proposed agreement was drafted in conjunction with the Elgin
Area Chamber of Commerce .
PSA/Elgin Area Chamber of Commerce
February 7, 2003
Page 4
Ylit FINANCIAL IMPACT
There are sufficient funds budgeted and available ($272 , 000) in
the Riverboat Fund, Contributions, account number
275-0000-791 . 80-02 to fund this agreement .
\NVLEGAL IMPACT
None .
ALTERNATIVES
1 . The City Council can approve the agreement as drafted.
2 . The City Council can decline to provide support to the
Elgin Area Chamber of Commerce .
RECOMMENDATION
It is recommended that the City Council approve the Purchase of
Service Agreement in the amount of $272 , 000 with the Elgin Area
Chamber of Commerce to provide economic development services .
Respectfully submitted,
Ilk
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Olufemi v
Interim Ci 'anager
RHM/dr
Attachment