HomeMy WebLinkAbout03-207 Resolution No. 03-207
RESOLUTION
AUTHORIZING EXECUTION OF A CATERING AGREEMENT WITH
CUISINE AMERICA, INC. FOR BANQUET SERVICES AT THE CENTRE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that David M. Dorgan, City Manager, and Dolonna Mecum,
City Clerk, be and are hereby authorized and directed to execute a
Catering Agreement on behalf of the City of Elgin with Cuisine
America, Inc. for banquet services at the Heritage Ballroom in The
Centre, a copy of which is attached hereto and made a part hereof
by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: July 9, 2003
Adopted: July 9, 2003
Vote : Yeas : 5 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
CATERING AGREEMENT
BY AND BETWEEN
THE CITY OF ELGIN
AND
CUISINE AMERICA, INC.
TABLE OF CONTENTS
Article
I. DEFINITIONS
I. ASSIGNED AND SHARED PREMISES
I. RECAPTURE
I. LEASE TERM
I. SURRENDER OF PREMISES
I. USES AND PRIVILEGES
I. OPERATIONAL STANDARDS
I. HAZARDOUS MATERIALS
I. RENTALS, FEES, CHARGES, AND ACCOUNTABILITY
I. UTILITIES
I. IMPROVEMENTS TO ASSIGNED PREMISES
I. MAINTENANCE AND REPAIRS
I. LIABILITY, INDEMNITY, AND INSURANCE
I. ASSIGNMENT, DELEGATION, AND CHANGE OR OWNERSHIP
I. DAMAGE OR DESTRUCTION OF ASSIGNED OR SHARED PREMISES
I. COMPLIANCE
I. CANCELLATION BY CATERER
I. CANCELLATION BY THE CITY
I. SEXUAL HARASSMENT AND DISCRIMINATION PROHIBITIONS
. GENERAL PROVISIONS
I. ENTIRE AGREEMENT
XXII. TERMINATION OF OCTOBER 2002 CONCESSION AGREEMENT
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CATERING AGREEMENT
EXHIBITS
Exhibit Description
Exhibit A Assigned Premises within The Centre
Exhibit B Shared Premises
Exhibit C Permitted Menu Items and Merchandise
Exhibit D PepsiAmericas Agreement
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CATERING AGREEMENT
This Catering Agreement ("Agreement") is made and entered into this 9,h day of July, 2003
by and between the CITY OF ELGIN, an Illinois municipal corporation hereinafter referred to as the
"City" and CUISINE AMERICA, INC., a corporation organized and existing under the laws of the
State of Illinois, hereinafter referred to as the "Caterer."
WITNESSETH:
WHEREAS, the City now operates a indoor recreation center known as The Centre of Elgin
("The Centre") located in Elgin, Kane County, Illinois; and
WHEREAS, the City desires that the "Heritage Ballroom" and other areas be developed and
operated in The Centre also upon the terms and conditions in this Agreement; and
WHEREAS, Caterer desires and is ready, willing and able to provide catering services for
the Heritage Ballroom and other areas at The Centre upon the terms and conditions herein.
NOW, THEREFORE, in consideration of the foregoing recitals, which recitals are contrac-
tual in nature, the mutual covenants herein and for other good and sufficient consideration the City
and the Caterer hereby mutually agree, each for itself and its successors and assigns, as follows:
ARTICLE I
DEFINITIONS
1.1 "Agreement" shall mean this Catering Agreement between the City and the Caterer
for the right, privilege and obligation to continuously and uninterruptedly through the Term of this
Agreement, to occupy, operate and manage the Assigned Premises as defined herein for the spe-
cific purpose described in Article VI herein under the terms and conditions expressly set forth
herein.
1.2 "The Centre" shall mean the tract of land and any enlargements thereof with all im-
provements thereon and to be erected thereon, designated as "The Centre of Elgin," including the
existing indoor recreation facility, (together, the "Facilities") all as depicted on Exhibit A.
1.3 "Assigned Premises" shall mean the area or areas in the Facilities designated by
this Agreement and as depicted on Exhibit A as the "Banquet Storage Facility," the "Bar," and the
"Banquet Sales Office" as the place where the Caterer may conduct its business operations pur-
suant to this Agreement.
1.4 "Caterer" shall mean Cuisine America, Inc. or its permitted successors or assigns.
1.5 "Director" shall mean the City of Elgin Director of Parks and Recreation or his or her
designee, as from time to time appointed by the City.
1.6 "Effective Date" shall mean the date upon which the City Council of the City of Elgin
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approves this Agreement.
1.7 "Fixed Improvements" shall mean all structural or permanent-type trade fixture im-
rovements made p by pursuant to Paragraph 11.1 of this Agreement that are affixed to the
Assigned Premises.
1.8 "Gross Alcoholic Beverage Revenue" shall mean all monies or other consideration
paid to Caterer, its officers, employees and agents from all alcoholic beverage sales of Caterer
from all business conducted upon or from the Assigned Premises or the Shared Premises by Ca-
terer and all other parties permitted by Paragraph 14.1 hereof. When properly recorded and ac-
counted for, Gross Alcoholic Beverage Revenue shall not include the amount of any sales tax, use
or gross receipts tax imposed by any federal, state, municipal or governmental authority directly on
sales and collected from customers, provided that the amount thereof is added to the selling price
or absorbed therein, and paid by the Caterer to such governmental authority. No franchise or
capital stock tax and no income or similar tax based upon income or profits as such shall be de-
ducted from Gross Alcoholic Beverage Revenue in any event whatsoever. Each charge or sale
upon installment or credit shall be treated as a sale to the extent that Caterer shall receive payment
(whether full or partial)thereof.
Notwithstanding anything to the contrary in this Agreement, the term Gross Alcoholic Bev-
erage Revenue shall not include the following:
a. Any sale or transfer of all, or such a substantial part of the alcoholic liquor stock of
the Caterer so as to constitute a "bulk transfer" defined as a transfer in bulk, and
not in the ordinary course of business in connection with the winding down or dis-
solution of the Caterer's business at the Assigned Premises or the Shared Premises
or the sale or transfer of all or substantially all of the Caterer's assets or business at
the Assigned Premises or the Shared Premises;
b. Transfers of alcoholic liquor between similar stores owned or operated by Caterer in
the ordinary course of business; and
c. Any money received from an insurance or indemnity company or companies as a
result of loss, damage, or destruction of or to the alcoholic liquor of the Caterer,
unless otherwise provided in this Agreement.
1.9 "Gross Revenue" shall mean all monies or other consideration paid to Caterer, its
officers, employees and agents from all sales of Caterer from all business conducted upon or from
the Assigned Premises or the Shared Premises by Caterer and all other parties permitted by Para-
graph 14.1 hereof, with the exception of alcoholic beverage sales, and whether such sales be evi-
denced by cash, check, credit charge account, exchange or otherwise. Gross Revenue shall spe-
cifically include any monies or other consideration paid to Caterer, its officers, employees and
agents for the use and occupancy of any product display areas, window display areas or signage
areas. Gross Revenue shall not include sales of merchandise for which verifiable refunds, or allow-
ances have been made on merchandise claimed to be defective or unsatisfactory. When properly
recorded and accounted for, Gross Revenue shall not include the amount of any gratuity, service
charges, rental charges, sales, use or gross receipts tax imposed by any federal, state, municipal
or governmental authority directly on sales and collected from customers, provided that the
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amount thereof is added to the selling price or absorbed therein, and paid by the Caterer to such
governmental authority. No franchise or capital stock tax and no income or similar tax based upon
income or profits as such shall be deducted from Gross Revenue in any event whatsoever. Each
charge or sale upon installment or credit shall be treated as a sale to the extent that Caterer shall
receive payment (whether full or partial) thereof.
Notwithstanding anything to the contrary in this Agreement, the term Gross Revenue shall
not include the following:
a. Any sale or transfer of all, or such a substantial part of the stock or merchandise of
the Caterer so as to constitute a "bulk transfer" defined as a transfer in bulk, and
not in the ordinary course of business, of materials, supplies, merchandise, inven-
tory, or equipment or sale of the stock or merchandise or business of Caterer in
connection with the winding down or dissolution of the Caterer's business at the
Assigned Premises or the sale or transfer of all or substantially all of the Caterer's
assets or business at the Assigned Premises;
b. Transfers of merchandise or goods between similar stores owned or operated by
Caterer in the ordinary course of business; and
c. Any money received from an insurance or indemnity company or companies as a
result of loss, damage, or destruction of or to the merchandise of the Caterer or the
Caterer's trade fixtures, unless otherwise provided in this Agreement.
1.10 "Lease Year" or "Year" shall have the meaning ascribed to it in Paragraph 4.1
herein.
1.11 "Minimum Rent" shall mean the minimum amount of money due to the City annually
from the Caterer in consideration of the rights granted Caterer under this Agreement.
1.12 "Percentage Rent" shall mean the sum of money due the City on account of the
City's share of Gross Revenue or Gross Alcoholic Beverage Revenue as hereinafter provided.
1.13 "Personal Property" shall mean all furniture and other portable property furnished
and used by Caterer in its operations hereunder not affixed to the Assigned Premises.
1.14 "Shared Premises" shall mean those common dining areas of The Centre that the
Caterer will share with the City including the kitchen and banquet rooms of the Heritage Ballroom,
and any other area of The Centre which Caterer utilizes for providing its services, all as depicted on
Exhibit B.
1.15 "Term" shall have the meaning ascribed to it in Paragraph 4.1 herein.
1.16 "Trade Fixtures" shall mean all appliances, signage and any other major equipment
or improvements commonly regarded as trade fixtures with a useful life in excess of three (3)years,
installed by Caterer pursuant to Article XI of this Agreement for use in its operations hereunder.
Trade Fixtures may be affixed to the Assigned Premises provided the same may be easily removed
without damage to the Assigned Premises. The term Trade Fixtures as used herein shall not in-
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clude attached shelving, lighting fixtures other than freestanding lamps. Any item normally defined
as a Trade Fixture, which is affixed to the Assigned Premises in such a manner as to cause dam-
age to the Assigned Premises upon such items removal, shall be deemed a Fixed Improvement.
For purposes of this Agreement, Caterer's exterior store signage shall be deemed a Trade Fixture.
ARTICLE II
ASSIGNED AND SHARED PREMISES
2.1 Description and General Obligations: The City hereby grants to the Caterer and the
Caterer takes from the City the right to use various locations in the Facilities as hereinafter de-
scribed and more specifically set forth on Exhibit B, incorporated herein by reference, and hereafter
referred to as the Shared Premises.
2.2 Possession: The City represents and warrants that (a) it has the authority to grant
the rights to the Caterer set forth in Paragraph 2.1 and the power and the authority to enter in to
this Agreement; (b) this Agreement has been duly authorized by the City Council of the City of Elgin
and no further action or approval is required in order to constitute this Agreement as a binding and
enforceable obligation of the City; (c) to the best of the City's knowledge, this Agreement does not
and will not violate any agreement to which the City is a party, and; (d) to the best of the City's
knowledge, the improvements on the Assigned Premises, Facilities and The Centre now and on
completion of any construction referenced in Paragraph 2.1, including, without limitation, the
structural condition and all mechanical systems are in good condition and repair. The City and
Caterer hereby agree that the Caterer's taking possession of the Assigned Premises shall be
deemed conclusive evidence of Caterer's acceptance of the Assigned Premises in satisfactory
condition and in full compliance with all covenants and obligations of the City in connection there-
with.
2.3 Upon the Caterer satisfying all of its obligations under this Agreement, it shall have
quiet possession of the Assigned Premises for the entire term hereof.
ARTICLE III
RECAPTURE
3.1 The City reserves the right to recapture the Assigned Premises and the Shared
Premises anytime during the Term of this Agreement if the City, in its sole and absolute discretion,
determines that the Assigned Premises and the Shared Premises are required for changes in or
expansion of The Centre. This Agreement shall terminate thirty (30) days after the giving of written
notice by the City to the Caterer of the City's determination to recapture such Assigned Premises,
the Shared Premises, or both. The Caterer shall refund any deposits tendered by customers to the
Caterer used to reserve space and service within the Heritage Ballroom at a future date within thirty
(30) days of the Caterer's receipt of written notice by the City to the Caterer of the City's determi-
nation to recapture the Assigned Premises, the Shared Premises, or both.
3.2 The City may offer substitute space to the Caterer in connection with recapture of
the Assigned Premises or the Shared Premises. Nothing in this Agreement shall be deemed to re-
quire that the City offer substitute space, or that the Caterer accept substitute space. The offering
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of substitute space will be in the sole and absolute discretion of the City; provided, however, that
any such substitute space shall be offered (if at all) by the City to the Caterer at least thirty (30)
days before the effective date of the recapture.
ARTICLE IV
LEASE TERM
4.1 The Initial Term of this Agreement shall begin on 9 July 2003 in accordance with
Paragraph 2.1 (the "Effective Date") and shall continue in full force and effect until 31 December
2003, unless terminated prior thereto as provided in this Agreement. Following the initial Term of
this Agreement, each Lease Year shall be a successive period of twelve (12) calendar months be-
ginning on January 1 S' of each year. The Agreement shall be automatically extended for four con-
secutive one-year terms unless either party hereto notifies the other party hereto of its intention not
to renew the Agreement in writing not less than thirty (30) days before the expiration date of the
current term.
4.2 All rentals, fees, charges and payments due hereunder shall begin on the Effective
Date.
ARTICLE V
SURRENDER OF PREMISES
5.1 Condition on Surrender: At the expiration or earlier termination of this Agreement,
Caterer shall quit and surrender up the Assigned Premises and the Shared Premises to the City,
peaceably, quietly and broom clean and in the same condition as when tendered by the City, or
hereinafter improved by Caterer, reasonable wear and tear and insured casualty excepted. All
Trade Fixtures or Personal Property installed in the Assigned Premises by Caterer shall be removed
by Caterer, provided that Caterer is not in default hereunder, and further provided that the same
can be removed without damage to the Assigned Premises or to The Centre. At the sole option of
the City, all Fixed Improvements shall, without compensation to the Caterer, become the property
pP p P Y
of the City, free and clear of all claims to or against them by Caterer or any third person, upon sur-
render of the Assigned Premises by the Caterer for whatever reason. Should the City elect not to
take ownership of any Fixed Improvements, prior to the date of surrender, Caterer shall be solely
responsible for the expense of the removal of said Fixed Improvements and restoring the Assigned
Premises to the same condition as when originally tendered by the City. In the event that Caterer
shall fail to remove its Personal Property and/or Trade Fixtures on or before the termination
(whether by expiration of the Lease Term, cancellation, forfeiture, or otherwise, whichever first oc-
curs) of this Agreement, at the sole option of the City, (i) said Personal Property and Trade Fixtures
(ii) title
or elsewhere at Caterer's sole cost and expense; or to
may be stored at a public warehouse e se p
such Trade Fixtures and Personal Property shall vest in the City, free and clear of all claims to or
against them by Caterer or any third person, at no cost to the City, in the manner allowed by law.
In such event the City shall not be responsible for any losses related to such Personal Property or
Trade Fixtures and the City may sell or otherwise dispose of such items.
5.2 Holding Over: In the event Caterer shall hold over and remain in possession of the
Assigned Premises, the Shared Premises, or both, after the expiration of the Term of this Agree-
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ment without the consent of the City, such holding over shall not be deemed to operate as a re-
newal or extension of this Agreement (or any lease or license hereunder) but shall only create a
month-to-month permit at the same rentals, fees, charges, and other terms, conditions and cove-
nants contained in this Agreement and effective at the time holdover commenced, which may be
terminated at any time by the City or the Caterer by providing written notice to the other to be ef-
fective on the first day of the month following the month in which such notice was served.
ARTICLE VI
USES AND PRIVILEGES
6.1 The Caterer has the exclusive right, privilege, and obligation to continuously and
uninterruptedly occupy, operate and manage the Assigned Premises in accordance with the provi-
sions of this Agreement, subject to the provisions of Paragraph 9.1, for the purposes of operating a
banquet facility, and conferences and meetings, and for no other purpose whatsoever.
Caterer's business in the Assigned Premises shall be conducted under the common name
of the "Heritage Ballroom Facility." Caterer shall not use or permit the Assigned Premises to be
used under any other trade name without the City's written consent, such consent not to be un-
reasonably withheld. Caterer acknowledges and hereby agrees that the identity, skill, experience
and reputation of the Caterer, the specific character of the Caterer's business, the anticipated use
of the Assigned Premises, potential for payment of Percentage Rent and the relationship between
such use and other uses within the Facilities were all relied upon by the City and served as signifi-
cant and material inducements contributing to the City's decision to entering into this Agreement
with the Caterer. Any change in the character of Caterer's business, trade name or use shall con-
stitute a material default under this Agreement.
6.2 In the event the Director, in his or her sole opinion, determines that any item or
service displayed, offered for sale or sold by the Caterer is objectionable, Caterer shall, upon writ-
ten notice from the Director, immediately remove such item or service from display and from its
inventory and Caterer agrees that it shall not thereafter display, offer for sale, or sell such item or
service.
6.3 The sale of items or services other than those identified in Exhibit C or discontinu-
ance of the sale of items or provision of services identified in Exhibit C by Caterer shall not be per-
mitted without prior written approval of the Director, who may withhold approval for any reason
whatsoever or for no reason. Caterer shall be required to provide the Director, at a minimum, in
written form, the following information for consideration of any modification of Exhibit C:
a. Clear description of the items to be added/deleted;
b. Current prices for the affected item(s) at off-premises locations other than The Cen-
tre;
c. Rationale for the addition/deletion with supporting justification, such as sales vol-
ume, trends, etc.
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The Director's consideration of Caterer's written request to alter Exhibit C, either by addi-
tion or deletion, shall be based upon, among other items, the determination that such addition or
deletion reflects and enhances the overall theme of the catering.
6.4 The Caterer shall have no right under this Agreement to provide, display, dispense,
offer or sell any beverages on the Assigned Premises other than those permitted by the City's
agreement with PepsiAmericas, Inc., a copy of said agreement being attached to and made part of
this agreement as Exhibit D. Caterer shall not install or suffer to be installed any amusement, dis-
pensing or vending machine on the Assigned Premises.
6.5 Exclusivity: It is expressly provided that the rights and privileges granted hereunder
are granted on an exclusive basis.
6.6 The Caterer has the non-exclusive right of ingress and egress from the Assigned
Premises, subject to any rules or regulations which may have been established or may be estab-
lished in the future by the Director or the City. Such rights of ingress and egress shall apply to the
Caterer's employees, guests, patrons, invitees, suppliers and other authorized individuals. The
rights of ingress and egress likewise apply to the transport of equipment, material, machinery and
other property. In connection with any such ingress or egress, the Caterer shall not, and shall not
permit others, to obstruct or otherwise interfere with the City's or any other tenant's operations or
use of the Facilities or The Centre.
6.7 Should a conflict arise between the Caterer and other tenants or concession op-
erators at The Centre regarding the scope of catering privileges, the decision of the Director shall
be final.
6.8 The City shall provide reasonably convenient parking facilities for the Caterer's em-
ployees. The City retains the right to impose a reasonable charge for the privilege of utilizing these
parking facilities.
6.9 If applicable, Caterer shall provide the Director a copy of any health inspection re-
port within twenty-four(24) hours after Caterer receives such report. If a health inspection does not
result in a report, Caterer shall submit a written summary of the nature and findings of such in-
spection as they were communicated to the Caterer. Caterer shall also provide the Director with
any required corrective actions and timeframes for each corrective action to be continuously im-
plemented.
ARTICLE VII
OPERATIONAL STANDARDS
7.1 Adherence to Standards: Caterer, its employees, agents, and servants shall at all
times observe, obey and adhere to all reasonable standards, rules, regulations and procedures
which may from time to time be promulgated by the City. Further, Caterer, its employees, agents
and servants shall comply with all laws and regulations of the United States of America, the State
of Illinois and of governmental authorities having jurisdiction over Caterer's operation hereunder.
The Director, in his or her sole opinion, shall have the right to reasonably determine the Caterer's
10
compliance with all operational standards, rules, regulations or procedures.
7.2 The Centre Performance Operating Standards: Caterer shall be required to ob-
serve, obey and abide by all such applicable reasonable operating performance standards, rules,
regulations or procedures, as may be promulgated or amended from time to time by the Director.
7.3 Caterer Standards: Caterer shall be required to submit to the City a copy of any
customer service, operations, etc. standards and shall ensure continuous adherence to Caterer's
own standards in addition to the City standards as set forth herein.
7.4 Testing and Inspection by the City: Caterer hereby acknowledges and agrees that
the City may monitor, test or inspect Caterer's services at any time through the use of its own di-
rect review and/or the use of third parties and/or by other reasonable means that do not unduly
interfere with Caterer's business.
7.5 Hours of Operation: The Caterer shall provide all services and sales activities as re-
quired by this Agreement at such hours as may be established by the Director, from time to time,
in consultation with the Caterer.
7.6 Entrances: Caterer shall ensure that the customer entrances to the Shared Prem-
ises are kept clear of any boxes, cartons, barrels or other similar items which would impede en-
trance/exit from the Shared Premises. Piling of boxes, cartons, barrels or other similar items in an
unsightly or unsafe manner within the Shared Premises is forbidden.
7.7 Merchandising: Caterer shall be specifically required and obligated to have continu-
ously available for sale a full and complete stock of such permitted food and beverages from the
Assigned Premises as is defined and described in Exhibit C.
7.8 Entertainment Systems: No radio or television or other similar device shall be in-
stalled without first obtaining in each instance the Director's written consent, which consent may
be withheld for any reason whatsoever or for no reason. No antenna or aerial shall be erected on
the roof, interior walls or exterior walls of the Assigned Premises, the Facilities or The Centre with-
out in each instance first obtaining the prior written consent of the Director. Any radio, television, or
other similar device, antenna or aerial so installed without such prior written consent shall be sub-
ject to removal and/or forfeiture without notice at any time. The cost of said removal shall be borne
by the Caterer. No loudspeakers, televisions, phonographs, radios, or other devices shall be used
in a manner so as to be heard or seen outside the Assigned Premises without the prior written
consent of the Director, whose consent may be withheld for any reason whatsoever or for no rea-
son.
7.9 Promotions: Caterer may be required to submit to the Director by the 1st day of
each Lease Year a promotional program, including dates, types of merchandise and theme of
promotions, for the upcoming year. Caterer shall ensure that all promotions conducted in the As-
signed Premises are located in a prominent location and are timely.
7.10 Employee Discount: Caterer shall not be required to provide discounts for any per-
son employed at The Centre, either by the City or by any other tenant or Caterer of The Centre.
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7.11 Delivery: All loading and unloading of goods, the delivery or shipping of merchan-
dise, supplies, and fixtures to and from the Shared Premises shall be done only at such time, in the
areas, and through the routes designated for such purposes by the City, as determined in the sole
and absolute discretion of the Director. Caterer shall be required to make significant efforts to avoid
using the public areas for large quantity deliveries during peak periods. Caterer shall ensure that
any items being transported within The Centre are handled with care in a manner that ensures that
items are safely packaged within appropriate containers. Caterer may be required to utilize delivery
carts or devices as determined by the Director.
7.12 Plumbing Facilities: The plumbing facilities shall not be used for any purpose other
than that which they are constructed, and no foreign substance of any kind shall be thrown therein,
and the expense of any breakage, stoppage, or damage resulting from a violation of this provision
by Caterer or its employees, agents, invitees shall be borne by the Caterer.
7.13 Method of Payment: The Caterer shall accept and honor United States currency
and at least the following two major credit cards, Visa and MasterCard, for any purchase for serv-
ices provided to customers in conjunction with the rental and use of the Heritage Ballroom.
7.14 Foreign Currency: Caterer shall not be required to accept foreign currency. If Ca-
terer independently elects to accept foreign currency, such may only be accepted for payment of
goods at the prevailing exchange rate. No foreign currency exchange shall be permitted.
7.15 Level of Service: Caterer shall conduct its catering operation in a first class manner
in accordance with industry standards. Caterer shall conduct its operation to provide prompt and
timely service. Caterer shall maintain the Assigned Premises and conduct its operations at all times
in a safe, clean, orderly and orderly condition. The Caterer shall not create any nuisance, annoy, or
be offensive or disturbing to others.
7.16 Management: All catering shall be supervised at all times by an active, qualified,
competent manager or a qualified assistant manager in the manager's absence. The manager or
qualified assistant manager shall be available during any hours the Caterer is on the premises for
events. Said manager shall have full authority to make day-to-day business decisions on behalf of
Caterer with respect to the Assigned Premises and events and shall be responsible for ordering
and receiving merchandise, maintaining merchandise and supplies, and supervising personnel em-
ployed in the business of the Caterer, represent the Caterer in dealings with the City, and coordi-
nate all catering activities with the City.
7.17 Staffing Levels: Caterer shall recruit, train, supervise, direct and deploy the number
of representatives, agents and employees, collectively referred to as "personnel" necessary to
promptly provide services to all customers and to meet all of the requirements of this Agreement.
Any degradation in (a) the customer service requirements set forth in this Agreement or other du-
ties, rights or responsibilities set forth in this Agreement provided by Caterer in the course of con-
ducting Caterer's permitted uses; or (b) the training and competence of Caterer's personnel shall
be conveyed to the Caterer and Caterer hereby agrees that it shall promptly institute training pro-
grams and/or add additional adequately trained and capable staff to cure any such defect.
Upon the Director's or his or her designee's request, the Caterer shall remove any em-
ployee, agents, partner or assign from the building and not allow that person to again serve without
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the written approval of the Director or his or her designee.
7.18 Personnel: Caterer shall ensure that all personnel utilized in its Assigned Premises
shall conform to the following:
a. All personnel employed by the Caterer shall be neat, clean and courteous at all
times. Caterer shall provide and maintain uniforms for all employees.
b. Caterer shall insure that employees working at The Centre report to work and re-
main drug-free during all work hours.
c. All Caterer employees shall be subject to criminal background checks performed by
the Illinois State Police at Caterer's cost and effort. The Caterer is prohibited from
hiring any prospective employee or continuing the employment of any current em-
ployee with a known criminal record identifying a felony conviction.
d. No loud, boisterous or otherwise improper actions or language shall be permitted
while on or about The Centre.
e. Caterer shall, at its sole cost and expense, provide each member of the sales staff
with a uniform of a design to be approved by the City, in its reasonable discretion,
which shall be worn whenever said staff are on the Facilities.
f. Personnel shall prominently display nametags, The Centre identification badges and
any other specified The Centre badges and/or pins while on The Centre.
g. All personnel shall be attentive to customer needs, display a positive attitude and
refrain from discussing personal issues/problems within the of the Assigned Prem-
ises and the Shared Premises.
h. All personnel shall know and utilize practices of good customer service such as (1)
assisting customers with purchase decisions; (2) identify product alternatives; (3)
posses and display good product knowledge; and (4) utilize appropriate suggestive
selling.
All personnel shall provide warm, friendly, smiling, prompt and courteous service.
j. All personnel shall be proficient with and trained in the required operations of all
equipment and devices used in the Assigned Premises and the Shared Premises to
facilitate the provision of catering services.
k. All personnel shall be familiar will all applicable polices of this Agreement, The Cen-
tre and the Caterer.
All personnel engaged in sales activities shall speak and comprehend English, at a
level appropriate to their duties.
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7.19 Customer Complaints: Caterer shall be required to respond to any complaints in
writing within ten (10) days of receipt, with a good faith effort to explain, resolve or rectify the corre-
sponding problem. Caterer shall provide The Centre with a copy of any complaint received the
same day it is received by the Caterer and shall provide The Centre with a copy of the written re-
sponse the same day it is sent. Complaints received by The Centre shall be forwarded to the Ca-
terer, who shall respond utilizing the above procedure.
7.20 Pricing: Caterer acknowledges by its entering into this Agreement, the City's desire
and obligation to provide the public with a mix of high quality products and a high level of public
service at prices comparable to off-site locations from The Centre. Caterer shall adhere to this
pricing requirement,
Prices and charges for all items or services sold or offered from the Assigned Premises
shall not exceed the greater of (i) manufacturer's printed suggested retail price (pre-price), if appli-
cable; or (ii) the highest price charged for the same or similar products sold at the same or similar
concepts located off-site from The Centre in the Chicago metropolitan area.
7.21 Product: All items sold or offered at the Assigned Premises shall be first quality and
conform to all applicable regulations. Caterer shall at all times maintain the degree of quality and
quantity for all items offered for sale comparable to items offered for sale at similar restaurants in
the area commonly referred to as the "Fox Valley." The quality, quantity and specifications of all
items shall at all times be subject to the review and approval of the Director. Caterer shall restore
products and/or specifications to the Director's reasonable satisfaction within ten (10) days of such
notice.
7.22 Interfere with Systems: Caterer shall not do, or permit, anything which may interfere
with the effectiveness of utility, heating, ventilating or air-conditioning systems or portions thereof
on or adjoining the catering facilities (including lines, pipes, wires, conduits and equipment con-
nected with or appurtenant thereto) or interfere with the effectiveness of elevators or escalators in
or adjoining the catering facilities, or overload any floor in the catering premises.
7.23 Smoking: The Centre is a non-smoking facility.
7.24 Unauthorized Locks: Caterer shall not place, or suffer to be placed, any additional
lock of any kind upon any window or interior or exterior door in the Assigned Premises, or make
any change in any existing door or window lock or the mechanism thereof. Caterer shall pay the
City, on demand, the cost for replacement thereof, and the cost of re-keying any such locks.
7.25 Auction: Caterer shall not permit, or undertake itself in any sale by auction upon the
Assigned Premises.
7.26 Loitering or Lodging: Caterer shall not permit undue loitering on or about the As-
signed Premises or use the Assigned Premises, for lodging or sleeping purposes.
7.27 Liquor License. Caterer shall annually apply for a Class V Retail Alcoholic Liquor
Dealer's License from the City of Elgin. The Class V Retail Alcoholic Liquor Dealer's License
authorizes the retail sale and consumption of alcoholic liquor in conjunction with events conducted
at The Centre provided (1) the retail sale of alcoholic liquor is conducted with the operation of a
14
food service facility operating at The Centre, (2)the retail sale and consumption of alcoholic liquor
is performed solely during events, and (3)the retail sale and consumption of alcoholic liquor is con-
ducted solely within the Heritage Ballroom area of The Centre. The Caterer shall pay the annual
license fee of$100.00 for the Class V Retail Alcoholic Liquor Dealer's License.
ARTICLE VIII
HAZARDOUS MATERIALS
8.1 Except in compliance with any applicable federal, state, county or local statutes,
laws, regulations, rules, ordinances, codes, standards, orders, licenses or permits of any govern-
mental authorities, relating to environmental matters (being hereafter collectively referred to as the
Environmental Laws) including by way of illustration and not by way of limitation; the Clean Air Act,
the Federal Water Pollution Control Act of 1972, the Resource Conservation and Recovery Act of
1976, the Comprehensive Environmental Response, the Compensation and Liability Act of 1980
and the Toxic Substances Control Act (including any amendments or extensions thereof and any
rules, regulations, standards or guidelines issued pursuant to any Environmental Laws), Caterer, its
subsidiaries, subcontractors and suppliers, and anyone on The Centre with the consent of the
Caterer shall not discharge "Hazardous Substances" (as defined hereinafter) into the sewer and/or
storm water drainage system serving The Centre, or cause any Hazardous Substances to be
placed, held, stored, processed, treated, released, or disposed of on or at The Centre. Upon ter-
mination of this Agreement, Caterer shall, at its sole cost and expense, immediately remove from
The Centre all Hazardous Substances and all tanks and other containers which are being used or
were used, by the Caterer, its subsidiaries, subcontractors, or suppliers, or anyone on The Centre
with the consent of the Caterer, to hold Hazardous Substances, discharged or occasioned from
the Caterer's operations or the operations of any of its subsidiaries, subcontractors, or suppliers,
or anyone on The Centre with the consent of the Caterer. "Hazardous Substances" shall mean any
material that, because of its quantity, concentration or physical or chemical characteristics, is
deemed by any federal, state or local governmental authority authorities having jurisdiction over
Caterer's operation hereunder to pose a present or potential hazard to human health safety or to
the environment. Hazardous Substances include, by way of illustration and not by way of limitation,
any substance defined as a "hazardous substance" or "pollutant" or"contaminant' pursuant to any
Environmental Law; any asbestos and asbestos containing materials; petroleum, including crude oil
or any fraction thereof, natural gas or natural gas liquids; and any other toxic, dangerous or haz-
ardous chemicals, materials or substance of waste(s).
8.2 Neither Caterer, its shareholders, officers, agents, servants, employees nor cus-
tomers shall cause any Hazardous Substance to be brought upon, kept, used, stored, generated
or disposed of in, on, or about the Assigned Premises or The Centre, or transported to or from the
Assigned Premises or The Centre unless such action is in compliance with all applicable Environ-
mental Laws and The Centre's guidelines and rules and regulations. Caterer shall be required to
keep, at the Assigned Premises in an orderly and easily accessible manner, all records evidencing
its compliance with all applicable Environmental Laws and The Centre's guidelines and rules and
regulations for all Hazardous Substances brought upon, kept, used, stored, generated or disposed
of in, on, or about the Assigned Premises or The Centre, or transported to or from the Assigned
Premises. Caterer shall maintain such records from the Effective Date until the expiration or earlier
termination of this Agreement. Caterer expressly understands, acknowledges and agrees that all
such records shall be kept for a period of three (3)years after the expiration or earlier termination of
this Agreement.
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8.3 Caterer shall indemnify, defend, and hold harmless the City from and against any
and all claims, damages, costs, losses and liabilities arising during or after the Term as a result of
or arising from: (a) a breach by Caterer of its obligations contained in the preceding Paragraphs 8.1
and 8.2, or(b) any release of Hazardous Substance from, in, on or about the Assigned Premises or
The Centre caused by any act or omission of Caterer, its shareholders, officers, agents, servants,
employees and customers.
8.4 Upon reasonable notice, the Director shall have, upon his or her reasonable direc-
tion, to conduct an environmental audit of the interior portions of the Assigned Premises for Ca-
terer's possible environmental contamination or violation of any applicable Environmental Laws or
violation of The Centre's guidelines and rules and regulations. Caterer shall pay all costs associated
with said investigation in the event such investigation shall disclose any Hazardous Substance
contamination or violation of Environmental Law or violation of The Centre's guidelines and rules
and regulations, in each case, as to which the Caterer is liable hereunder.
8.5 Upon Caterer's default under this Article VIII and prior to the expiration or earlier
termination of the Agreement, Caterer, upon the written request of the Director, may be required to
provide documentation, prepared by a firm acceptable to the Director, that the interior portions of
the Assigned Premises are free of Hazardous Substance Contamination and removal of all Haz-
ardous Substances permitted herein have been removed in compliance with The Centre's guide-
lines, rules and regulations and all applicable laws. Such documentation may require an immediate
remediation plan and/or long-term care and surveillance of any contamination identified and an ac-
knowledgement of responsibility and indemnification for any and all losses associated with such
contamination.
ARTICLE IX
RENTALS, FEES, CHARGES AND ACCOUNTABILITY
9.1 Caterer Rent: For all of its right to the Assigned Premises during the entire Term of
this Agreement, Caterer covenants and agrees to pay the City, in lawful money of the United
States, without any prior demand and free from all claims, demands, set-offs or counter-claims of
any kind, the greater of a. or b. below:
a. Minimum Rent:
Commencing 9 July 2003, and subject to Article XV hereof, a Minimum Rent of Five Thou-
sand Sixty-Three and 10/100 Dollars ($5063.10) for the Initial Term. The Minimum Rent
shall be adjusted annually to equal fifty percent (50%) of the prior year's total payments by
Caterer; however, in no event shall the Minimum Rent in any Lease Year after the Initial
Term of this Agreement be less than Ten Thousand Five Hundred and no/100 Dollars
($10,500.00). Minimum Rent for any partial Lease Year during the Term shall be prorated
on a per diem basis.
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b. Percentage Rent:
Caterer shall pay to the City the sum of the following percentages of annual Gross Revenue
or Gross Alcoholic Beverage Revenue for catering services provided in the Heritage Ball-
room and conference and party rooms:
• Fifteen percent (15%) of Gross Revenue.
• Twenty-five percent (25%) of Gross Alcoholic Beverage Revenue when the alcoholic
beverages are not served as part of a"cocktail and hors d'oeuvre hour" of a "wed-
ding package," said wedding packages being subject to the sole discretion and
approval of the Director.
• Fifteen percent (15%) of Gross Alcoholic Beverage Revenue for that portion of alco-
holic beverages served as part of a "cocktail and hors d'oeuvre hour" during a
"wedding package," said wedding packages being subject to the sole discretion
and approval of the Director.
9.2 Payments: Beginning on the twentieth (20th) calendar day of the second month of
the Term, and continuing until and including the month immediately following the expiration or
other termination of this Agreement, the Caterer shall pay to the City an amount equal to the differ-
ence (if any) between the Percentage Rent for the immediately preceding month and the then ap-
plicable Minimum Rent; it being understood and agreed that even though the Percentage Rent is
computed and payable monthly, it shall be recomputed on an annual or prorated basis as the case
may be. Caterer shall make all payments of all rentals, fees and charges required by this Agree-
ment to the City of Elgin. All payments shall be mailed to the following address:
The Centre of Elgin
Attn: Centre Manager
100 Symphony Way
Elgin, IL 60120
9.3 Caterer Reports: Beginning on the second month of the Term of this Agreement,
and continuing until and including the month immediately following the termination or expiration of
this Agreement, on or before the twentieth (20th) calendar day of each calendar month, without
prior demand, the Caterer shall submit to the City reports setting forth the amount of Caterer's
Gross Revenue and Gross Alcoholic Beverage Revenue for the preceding calendar month. Such
reports shall be signed by a responsible accounting representative of the Caterer.
9.4 Both the City and the Caterer acknowledge and agree that the Caterer's monthly
payments of the Percentage Rent and Minimum Rent shall be computed and reconciled on an an-
nual or prorated basis as the case may be on or before the twentieth (20th) calendar day of the
next calendar month following the last calendar month of the Initial Term or any subsequent Lease
Year. If it is established that Caterer has overpaid the City, then such overpayment shall be cred-
ited to the fees and charges next thereafter due to the City from Caterer, provided that if the Term
shall have expired or shall have been sooner terminated, then any such overpayment shall be re-
mitted to the Caterer within thirty (30) calendar days provided Caterer is not in default as herein
defined. If the Caterer shall be in default at such time and such default and all related damages,
losses, costs and expenses have been determined and reduced to a monetary amount, then the
excess of such overpayment, if any, over such amount shall be remitted to the Caterer within thirty
17
(30) calendar days of such determination. If it is established that Caterer has underpaid the City,
then such underpayment shall be due with the fees and charges next thereafter due to the City
from Caterer, provided that if the Term shall have expired or shall have been sooner terminated,
then any such underpayment shall be remitted to the City within thirty (30) calendar days.
9.5 The Caterer shall keep full and accurate books and pertinent original and duplicate
records, which Caterer shall make available at The Centre within 30 days of any request by the
City, showing all of Caterer's and its subtenants, assignees and licensees said Gross Revenue and
Gross Alcoholic Beverage Revenue in a form consistent with good accounting practices for at least
a three (3) year period after the expiration or earlier termination of the Term of this Agreement. The
City shall have the right itself or through its representatives at all reasonable times to audit and oth-
erwise examine and inspect such books and records, including sales tax returns for the State of
Illinois. If Caterer requests, and the City agrees, that such audit or examination of records be con-
ducted at a location other than at The Centre, Caterer shall reimburse the City for travel, expense
and additional labor involved. Failure by the Caterer to provide such records within the time speci-
fied shall be considered an event of default. Pertinent original sales records shall include: (a) cash
register tapes, including tapes from temporary registers; (b) serially numbered sales slips; (c) such
other sales records, if any, which would normally be examined by an independent accountant pur-
suant to accepted accounting standards in performing an audit of Caterer sales.
9.6 The Caterer shall employ an independent certified public accountant who shall fur-
nish a written report to the City stating that in its opinion all of Caterer's, its subtenants, assignees
or licensees Gross Revenue and Gross Alcoholic Beverage Revenue during the preceding Year
were correctly and completely reported in accordance with the terms of this Agreement. The Certi-
fied Public Accountants reports for the Caterer shall contain a list of the Gross Revenue and Gross
Alcoholic Beverage Revenue as shown on the books and records of Caterer reported to the City or
Caterer during the period covered by the report. The independent certified public accountant shall
certify that its review of the Caterer's gross sales was performed in accordance with generally ac-
cepted auditing standards and that the report was performed in accordance with the terms and
provisions of this Agreement.
An officer of the Caterer who holds at a minimum the title of Vice President shall certify the
Caterer's report. Attached to Caterer's report shall be the independent Certified Pubic Account-
ant's reports as hereinabove described. These reports shall be completed within sixty (60) calendar
days after the Year and shall be furnished to the City within five (5) calendar days of said report's
completion.
Any financial statements or materials which reflect the financial condition (the "financial in-
formation") of the Caterer as a company or as operator of the Assigned Premises shall constitute
the proprietary, confidential material of the Caterer. The City covenants that, subject orders of
courts of competent jurisdiction:
a. None of the financial information shall be disclosed to any third person for any rea-
son, except to agents, servants, employees, representatives, contractors or direc-
tors of the City, their staff or attorneys and on the condition that they likewise ob-
serve these conditions. Provided, however, this provision shall not include the City's
disclosure in connection with its pursuit or defense of any claim arising under this
Agreement.
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b. Any notations or remarks recorded for the City's records shall likewise be treated
confidentially and not disclosed. Provided, however, this provision shall not include
the City's disclosure in connection with its pursuit or defense of any claim arising
under this Agreement.
c. Upon completion of review, the originals of all proprietary and confidential materials
shall be returned to Caterer. However, Caterer agrees that upon the City's request,
and in accordance with the terms hereof, Caterer will provide the financial informa-
tion again to assure continued access by the City thereto.
9.7 Should any examination, inspection, and audit of such books and records by the
City disclose an understatement of the Gross Revenue and Gross Alcoholic Beverage Revenue
received from all operations of Caterer in the Assigned Premises by three (3%) percent or more,
the entire expense of such audit shall be paid by Caterer. Any additional Percentage Rent due shall
be paid by Caterer to the City with interest thereon at the lesser of the rate of eighteen percent
(18%) per annum or the maximum interest rate permitted by law from the date such additional per-
centage rental became due.
9.8 Upon request one copy of any financial statements, quarterly or annual shareholder
reports, or other publications of the Caterer shall be furnished to the City, within 10 days of receipt
of such request, by the Caterer at Caterer's sole cost and expense.
9.9 Caterer shall within thirty (30) days of preparation provide the City with any copies
of internal or external audit reports conducted for the Assigned Premises.
9.10 Past Due Percentage Rent and Minimum Rent: If Caterer shall fail to pay, when the
same is due and payable, any Percentage Rent or Minimum Rent, or amounts or charges as con-
tained herein, such unpaid amounts shall bear interest from the due date thereof to the date of
payment at the rate which is the lesser of eighteen percent (18%) per annum or the maximum in-
terest rate permitted by law.
ARTICLE X
UTILITIES
10.1 Caterer shall, in addition to any other rental fee or charge, be solely responsible for
the following utilities required, used or consumed in the Assigned Premises: telephone service. Ex-
cept as otherwise provided herein, the City shall be responsible for all other utilities relating to the
Assigned Premises.
10.2 Caterer shall be responsible for the proper disposal of all refuse and waste materials
created by its operations. The City shall dispose of all refuse when placed in designated recepta-
cles. The Caterer shall regularly monitor these areas for cleanliness and trash removal during the
day/event.
10.3 Non-interference with utilities: Caterer shall do nothing, and shall permit nothing to
be done, that may interfere with the utilities on The Centre, by way of example without limitation
19
such drainage or sewerage systems, fire hydrants, heating and air conditioning systems, electrical
systems, domestic hot water, domestic cold water, gas, fire suppression systems, fire alarm sys-
tem, or plumbing. Caterer's duty under this section includes but is not limited to preventing grease
and oils from entering waste lines, drains, and sewers.
ARTICLE XI
IMPROVEMENTS TO ASSIGNED PREMISES
11.1 Caterer Trade Fixture Installation: Caterer may, at Caterer's sole cost and expense,
install any additional Trade Fixtures and Fixed Improvements and equipment required to operate its
business (all of which shall be of first-class quality and workmanship) during the Term of this
Agreement. All structural improvements, equipment and interior design and decor constructed or
installed by the Caterer, its agents, or contractors, including the plans and specifications shall
conform to all applicable statutes, ordinances, building codes, and rules and regulations of the
City, other appropriate agencies, and commissions. All Trade Fixtures, signs, or other Personal
Property installed in the Assigned Premises by Caterer shall remain the property of Caterer and
may be removed at any time provided that Caterer is not in default hereunder and provided the
removal thereof does not cause, contribute to, or result in Caterer's default hereunder; and further
provided that the removal shall not cause damage to the Assigned Premises or The Centre. If Ca-
terer removes Trade Fixture or Personal Property during the term of this Agreement, Caterer shall
replace the same with Trade Fixtures or Personal Property of like or better quality. At the sole op-
tion of the City, all Fixed Improvements shall become the property of the City upon surrender of the
Assigned Premises by the Caterer for whatever reason, however, the City may require Caterer to
remove its Fixed Improvement (including Trade Fixtures and Personal Property) prior to surrender
of the Assigned Premises. Caterer shall not attach any fixtures or articles to any portion of the As-
signed Premises, nor make any alterations, additions, improvements, or changes or perform any
other work whatsoever in and to the Assigned Premises, without in each instance obtaining the
prior written approval of the City. Any alterations, additions, improvements, changes to the As-
signed Premises or other work permitted herein shall be made by Caterer at Caterer's sole cost
and expense.
11.2 Approval Process: With respect to the Caterer's improvements to the Assigned
Premises, the Caterer agrees as follows:
a. The Caterer agrees to follow the City's Construction Approval Process. This proc-
ess, among other things, contains provisions for submission of construction sched-
ules and plans.
b. The Director shall either approve or disapprove the plans and specifications sub-
mitted to the City. The approval by the Director of any plans and specifications re-
fers only to the conformity of such plans and specifications to the general architec-
tural and aesthetic plan for the Assigned Premises. Such plans and specifications
are not approved for architectural or engineering design or compliance with appli-
cable laws or codes and the City does not assume liability or responsibility thereof
or for any defect in any structure or improvement constructed according to such
plans and specifications by the City's approval of such plans and specifications.
The Director reserves the right to reject any plans submitted and require the Caterer
20
to resubmit designs and specifications until they meet the Director's approval.
11.3 All Caterer-installed Trade Fixtures at the Assigned Premises shall be and remain
the property of Caterer until the expiration of the Term of this Agreement or upon termination of
this Agreement (whether by expiration of the Term, cancellation, forfeiture, or otherwise, whichever
first occurs); at which time the said Caterer-installed trade fixtures shall become, at the option of
the City, the property of the City. Any Trade Fixtures and Personal Property of Caterer shall remain
the property of Caterer except as provided in Paragraph 5.1.
11.4 Upon completion of any Caterer-installed improvements to the Assigned Premises
outlined hereinabove, the Caterer shall have the right to install or erect additional, non-structural
improvements in the Assigned Premises; provided however, that all such alterations shall be com-
menced only after plans and specifications have been submitted to and approved by the Director.
Any such alterations and/or repairs shall be without cost to the City, completed within the time
specified in the written approval, and with the least disturbance possible to the operation of The
Centre, The Centre tenants, and to the public.
11.5 The ultimate control over the quality and acceptability of the finishes in the Assigned
Premises shall be retained by the City. All improvements and finishes shall conform to The Centre
standards, all building, health, fire, and other applicable codes, ordinances, rules and regulations.
11.6 Within ninety (90) calendar days of the completion of any construction authorized
under this Agreement, the construction contractor(s), architect(s), and engineer(s) must provide the
City with: (1) a certified statement from the construction contractor(s), architect(s) and engineer(s)
specifying the total construction cost; (2) a certification that the improvements have been con-
structed in accordance with the approved plans and specifications, and in strict compliance with all
applicable building codes, laws, rules, ordinances and regulations; and (3) certified proof in writing
demonstrating that no liens exist or have been filed or may be filed by reason of any or all of the
construction.
11.7 The Caterer shall not remove or demolish, in whole or in part, any Fixed Improve-
ments upon the Assigned Premises without prior written consent of the Director, which consent
may be conditioned upon the obligation of Caterer to replace the same by a specified Fixed Im-
provement.
ARTICLE XII
MAINTENANCE AND REPAIRS
12.1 Subject to Paragraph 2.2 and the terms herein, the Caterer agrees to provide at its
own expense maintenance, custodial, and cleaning services for the Assigned Premises and the
kitchen area portion of the Shared Premises. Caterer shall keep all of the Assigned Premises, and
the kitchen area portion of the Shared Premises and all of the Fixed Improvements, Trade Fixtures,
Personal Property, stock, etc. located therein, clean and in good order and shall observe superior
sanitation standards at all times. Caterer shall keep the Assigned Premises and surrounding areas
free of debris, trash, merchandise delivery or packing boxes. Caterer shall ensure that all of its per-
sonnel conform to personal hygiene and product handling requirements established by Caterer,
the City or applicable laws, rules, regulations and ordinances.
21
•
` 12.2 • At no costto the City, the Caterer agrees to keep and 'maintain, in good working
order, and necessary repairs, which repairs,shall include all necessary replacements, capital
expenditures and compliance with all laws now or hereafter adopted, the Assigned Premises and
every part thereof and any and all appurtenances thereto wherever located, including by way of
example only but without limitation, the Fixed Improvements, Trade Fixtures and Caterer's equip-
ment, the window frames, interior windows, plate glass, doors, door frames and checks, keys,
locks and entrances, storefronts, security gates, utility lines and connections, signs, lighting fix-
tures, bulbs and tubes, floors, floor coverings, interior walls,.wall coverings, ceiling, any columns or
structural improvements erected by Caterer, partitions , utility systems, utility lines, utility equip-
ment, HVAC systems, connections and ductwork, sprinkler systems, electrical systems, electrical
lines, electrical equipment and all other work, improvements and repairs and replacements, renew-
als and restorations, interior and exterior, ordinary and extraordinary, foreseen and unforeseen.
Caterer shall ensure that all equipment, devices, electrical lights and bulbs in the Assigned Prem-
ises are fully functional at all times. Caterer shall ensure that all security and fire exits in the As-
signed Premises are fully operational and in excellent working order at all times. Caterer shall utilize
its best efforts to repair these items if required. Notwithstanding anything to the contrary, the City
shall be solely responsible for the maintenance and repair of the roof and structural components of
the Assigned Premises, Facilities and The Centre except to the extent any repair is required be-
cause of actions by the Caterer.
12.3 All work, repairs done by the Caterer or on its behalf shall be of first class quality in
both materials and workmanship. All work and repairs shall be subject to inspection, review and
approval by the Director and shall be made in conformity with the rules and regulations prescribed
from time to time by the City and/or Federal, state, or local authorities having jurisdiction over the
work in the Caterer's Assigned Premises. All service companies utilized by Caterer shall be subject
to The Centre security and other regulations governing The Centre.
12.4 Caterer shall provide a complete and proper arrangement for the adequate sanitary
gathering, sorting, transportation, handling and disposal, away from The Centre, of all trash, gar-
bage and other refuse caused as a result of its operations as described herein (trash:removal).
Caterer shall provide and use transportation devices and receptacles for all,garbage, trash, or
other refuse which meet.The Centre's specifications. Piling of boxes, cartons, barrels or, other
similar items in an unsightly or unsafe manner on or about the Assigned Premises is forbidden. All
garbage and refuse shall be prepared for collection in the manner and at the time.and. places
specified by the City. If the City shall provide or designate a service for picking up refuse and gar-
bage, Caterer shall be required to use said service at Caterer's proportional cost of said service.
Caterer shall provide garbage and refuse containers as specified by the City. Caterer shall be re-
quired to regularly clean and sanitize such containers on a regular basis, or as directed by the Di-
rector.
12.5 The City and its agents shall have the right to enter the Caterer's Assigned Prem-
ises to:
a. Inspect the Assigned Premises during The Centre's regular business hours and/or
at any time in case of emergency, to determine whether the Caterer has complied
with and is complying with the terms and conditions of this Agreement. The Direc-
22
tor may, at his or her sole discretion, require the Caterer to effect repairs resulting
from Caterer's obligations hereunder at the Caterer's sole cost and expense;
b. Perform any and all things which the Caterer is obligated to and has failed to do
after fifteen (15) calendar days written notice to act, or if said obligation cannot rea-
sonably be completed in said fifteen (15) days and Caterer either does not promptly
commence said obligation or is unable to complete such obligation, or at any time
in case of an emergency, including: maintenance, repairs and replacements to the
Caterer's Assigned Premises. The cost of all labor and materials, and other charges
required for performance of such work, plus fifteen (15) percent thereof for admin-
istrative overhead, will be invoiced to the Caterer and Caterer shall remit payments
in full thereof to the City within ten (10)calendar days following receipt of invoice by
Caterer; or
c. Perform any duty or function that the City may have in relation to the operations of
The Centre. In exercising its rights hereunder, the City shall take all reasonable ac-
tion not to disrupt Caterer's operations at the Assigned Premises.
ARTICLE XIII
LIABILITY, INDEMNITY,AND INSURANCE
13.1 Increase Liability: Caterer shall not do or permit any act or thing upon the Assigned
Premises or the Shared Premises which will invalidate, suspend or increase the rate of any insur-
ance policy carried by the City covering the Assigned Premises, or the buildings in which the same
are located or The Centre, or which, in the reasonable opinion of the City, may constitute a haz-
ardous condition that will increase the risks normally attendant upon the operations contemplated
under this Agreement.
If, by reason of any failure on the part of Caterer after receipt of notice in writing from the
City to comply with the provisions of this paragraph, any insurance rate shall at any time be higher
than it normally would be, then Caterer shall pay the City, on demand, that part of all insurance
premiums paid by the City which have been charged because of such violation of failure of Caterer.
13.2 Each party hereto shall give to the other prompt and timely written notice of any
claim made or suit instituted coming to its knowledge which in any way directly or indirectly, con-
tingently or otherwise, affects or might affect either, and each shall have the right to participate in
the defense of the same to the extent of its own interest.
13.3 Indemnity: Caterer shall hold City completely harmless and indemnify, protect and
defend City and City's officials, members, employees, volunteers and agents against any and all
claims, judgments, fines, penalties, forfeitures, damages, demands, liabilities, suits, notices, costs
and expenses (including all reasonable costs and expenses for investigation and defense thereto
(including, but not limited to attorney fees, court costs and expert fees)) (collectively, "Damages"),
or any one, more or all of these, of any nature whatsoever, arising or allegedly arising, directly or
indirectly, out of, as a result of, or incident to, or in any way connected with: (1) Caterer's use of
any part or all of the Assigned Premises; (2) Caterer's exercise of any one, more or all of the rights
and privileges herein granted; (3) any breach or default in the performance of any obligation on
23
Caterer's part to be performed under the terms of this Agreement; and/or (4) any act(s) or omis-
sion(s) on the part of Caterer and/or officer(s), agent(s), employee(s), contractor(s), sub-
contractor(s), servant(s), or representative(s) of Caterer during the term hereof, except for any
damages to the extent caused by the active negligence or by the willful misconduct of City or any
of its officials, officers, or employees or agents acting within the scope of their duties for City.
City shall give to Caterer reasonable notice of any such claims or actions.
THE PROVISIONS OF THIS SECTION OF THIS ARTICLE SHALL SURVIVE THE EXPIRATION OR
EARLY TERMINATION OF THIS LEASE.
13.4 City Exemption. The City shall not be liable for, and is hereby released from, all li-
ability to the Caterer, Caterer's insurance carrier(s), or any person claiming under or through Les-
see, for any loss or damage to Caterer 's business or any loss of income therefrom or for damage
to the goods, wares, merchandise or other property located in, upon or about the Assigned Prem-
ises or the Shared Premises, whether belonging to Caterer or any other person; nor shall the City
be liable for injury to Caterer or Caterer's employees, agents, contractors, subcontractors, cus-
tomers, or invitees caused by fire, steam, electricity, gas, water, rain, leakage, breakage, obstruc-
tion, pipe defects, sprinkler, wires, appliances, plumbing, air conditioning, lighting fixtures, or any
other cause, arising on the Assigned Premises or the Shared Premises. Caterer shall be solely re-
sponsible for the safety and security of the Assigned Premises and the safety and security of all
equipment, supplies, and commodities used or sold by Caterer. Caterer also covenants and
agrees that Lessor shall not be liable for damages arising from any act or neglect on the part of any
third parties except to the extent caused by the negligence or willful misconduct of the City or any
of its officials, officers, employees or agents.
13.5 Insurance During the life of this Agreement. The Caterer shall pay for and maintain
in full force and effect all policies of insurance required hereunder with an insurance company(s)
either (i) admitted by the Illinois Insurance Commissioner to do business in the State of Illinois and
rated not less than "A-VII" in Best's Insurance Rating Guide; (ii) authorized by the City's Fiscal
Services Manager. The following policies of insurance are required:
13.6 Commercial General Liability: Commercialgeneral liabilityinsurance which shall Y
in-
clude Owners, Landlords and Tenant's liability, premises liability, contractual, products and com-
pleted operations coverage, fire legal liability, bodily injury and property damage liability insurance
with combined single limits of not less than $1,000,000 per occurrence.
13.7 Commercial Automobile Liability: Commercial automobile liability insurance en-
dorsed for "any auto" with combined single limits of liability of not less than $1,000,000 per occur-
rence.
13.8 Worker's Compensation: As required under the Illinois Labor Code.
13.9 Dram Shop Insurance. A policy of insurance in the sum of not less than $5000 is-
sued by an insurance company approved by the City of Elgin Local Liquor Control Corn-
mission in the form commonly known as "dramshop insurance."
13.10 Proof of Insurance: The above described policies of insurance shall be endorsed to
24
provide an unrestricted thirty (30) day written notice in favor of the City, of policy cancellation,
change or reduction of coverage, except for the Workers' Compensation policy which shall provide
a ten (10) day written notice of such cancellation, change or reduction of coverage. In the event
any policies are due to expire during the term of this Agreement, the Caterer shall provide a new
certificate evidencing renewal of such policy(ies). Upon issuance by the insurer, broker, or agent of
a notice of cancellation, change or reduction in coverage, the Caterer shall file with City a new cer-
tificate for such policy.
The General Liability and Automobile Liability insurance policies shall be written on an oc-
currence form and shall name the City, its officers, officials, agents, employees and volunteers as
an additional insured. Such policy(ies) of insurance shall be endorsed so the Caterer's insurance
shall be primary and no contribution shall be required of the City. The Caterer shall furnish the City
with the certificate(s) and applicable endorsements for all required insurance prior to City's execu-
tion of the Agreement.
13.11 Failure to Maintain Insurance: If at any time during the life of the Agreement or any
extension the Caterer fails to maintain the required insurance in full force and effect, all work under
this Agreement shall be discontinued immediately and all payments due or that become due to the
Caterer shall be withheld until notice is received by the City that the required insurance has been
restored to full force and effect and that said insurance premiums have been paid for a period sat-
isfactory to City. Any failure to maintain the required insurance shall be sufficient cause for City to
terminate this Agreement. If the Caterer should subcontract all or any portion of the work to be
performed under this Agreement, the Caterer shall require each subcontractor to provide insurance
protection in favor of the City, its officers, officials, employees, agents and volunteers in accor-
dance with the terms of each of the preceding paragraphs, except that the subcontractors' certifi-
cates and endorsements shall be on file with the Caterer and City prior to the commencement of
any work by the subcontractor.
13.12 General Insurance Provisions: Caterer's insurance shall be primary and noncon-
tributory with respect to any other insurance or insurance retentions available to or for the benefit
of the City. Caterer's insurance policies shall contain a severability of interest clause. Any deducti-
bles or retentions are subject to approval by the City.
13.13 Waiver of Subrogation: The City and Caterer hereby release the other from any and
all liability or responsibility for any loss or damage to property caused by an insured fire or any
other insured peril to the extent of any insurance proceeds received by the releaser, even if such
fire or other casualty shall have been caused by the fault or negligence of the other party or anyone
for whom such party may be responsible; provided, however, that the City's and the Caterer's
policies contain a clause or endorsement or policy wording to the effect that any such release shall
not adversely affect or impair said policy or prejudice the right of the releaser to recover thereun-
der. The foregoing release shall not apply to the intentional acts or omissions of either party.
ARTICLE XIV
ASSIGNMENT, DELEGATION,AND CHANGE OF OWNERSHIP
14.1 This Agreement and the rights and privileges contained herein are personal to Ca-
terer and Caterer agrees that it shall not assign, mortgage, pledge, or transfer this Agreement or
25
any other right, privilege or license conferred by this Agreement, either in whole or in part, or permit
use of any Assigned Premises or the Shared Premises by another, or in any manner encumber the
Assigned Premises or the Shared Premises or any part thereof, without obtaining in advance the
written consent of the City.
14.2 The Caterer shall obtain the written consent of the City prior to any change in form
of business organization or merger or any change or transfer of the controlling interest in Caterer
and any change, transfer or merger without such consent of the City shall constitute a breach of
the Agreement. Caterer agrees to provide the City with sufficient financial and other records and
information as determined by the City, for any such person, corporation or entity. Such records
and information shall be used by the City to accurately evaluate and assess the financial qualifica-
tions, responsibility, standing and capability of said person, corporation or entity.
14.3 This Agreement and the rights and privileges contained herein are personal to Ca-
terer and the Caterer shall agree that it will not assign, sublet or sublicense the same or any portion
thereof, or assign, sublet or sublicense the Agreement or any portion thereof or advertise for as-
signment, sublet or sublicense of the Assigned Premises, the Shared Premises or Agreement with-
out the expressed prior consent of the City, in writing, and any purported assignment in violation
hereof shall be void and shall be a breach of this Agreement. In determining whether to grant its
consent, the Caterer shall provide sufficient financial and other records and information, as deter-
mined by the City, of any proposed assignee or sublessee or sublicensee in order for the City to
accurately evaluate and assess the financial qualifications, responsibility, standing and capability of
proposed assignee or sublessee or sublicensee.
14.4 The City reserves the right to deny any assignment, subcontract, sublease or subli-
cense or other use, right or permit hereunder for any reason. Any approved assignee, sublessee,
sublicensee or transferee, shall comply with all of the items, conditions and obligations of Caterer
as provided in the Agreement.
ARTICLE XV
DAMAGE OR DESTRUCTION OF ASSIGNED OR SHARED PREMISES
15.1 Notice; Options: If all or a portion of the Assigned Premises or the Shared Premises
are damaged or destroyed by fire, explosion, the elements, or other casualty, the City in its sole
discretion may cause within its sole and absolute discretion such affected premises to be repaired
or reconstructed at no cost to Caterer, subject to the limits as set forth in Paragraph 15.3. The Di-
rector shall notify Caterer within forty-five (45) calendar days of such occurrence of the City's inten-
tions to repair or reconstruct or not to repair or reconstruct and in the event of the City's election
not to repair or reconstruct, this Agreement shall be terminated. Provided, however, if said damage
is caused by the negligent or wrongful act or omission to act of Caterer agents or employees, and
the City elects to repair or reconstruct, Caterer shall be responsible for reimbursing the City for the
cost and expense incurred in such repair.
15.2 Destruction: In the event all or a portion greater than fifty-percent (50%) of the As-
signed Premises or the Shared Premises is completely destroyed by fire, explosion, the elements,
public enemy or other casualty, or are so damaged that they are untenantable and notice of intent
not to repair or reconstruct has been issued, Caterer may terminate this Agreement in its entirety
26
as of the date of such destruction, provided that if such destruction is a result of the negligent or
wrongful act or omission to act of Caterer, its agents, servants, employees, contractors, suppliers,
customers, or invitees, Caterer shall not have the right to terminate this Agreement and the City
may, in its discretion, require Caterer to repair and reconstruct said premises within sixty (60) cal-
endar days of such destruction and Caterer shall pay the cost therefore.
15.3 Limits of City's Obligations Defined: It is understood that, in the application of the
foregoing provisions, the City's obligations shall be limited to: (i) repair or reconstruction of the As-
signed Premises or the Shared Premises to the same extent and of equal quality as existed at the
Commencement Effective Date of this Agreement; and (ii) the extent of insurance proceeds avail-
able to the City for such purposes. Fixed Improvements, Trade Fixtures, redecoration and re-
placement of furniture, equipment and supplies shall be the responsibility of the Caterer unless
such damage is caused by the City or its employees or agents and any such redecoration and re-
fumishing/re-equipping shall be equal in quality to that originally installed. Nothing in this Article XV
shall waive or limit indemnity, defense and hold harmless obligations incurred by Caterer under this
Agreement.
15.4 Notwithstanding anything to contrary herein, any Minimum Rent requirement
hereunder, and Caterer's obligations shall be abated from the date of such casualty until either any
repair or construction is completed or this Agreement is terminated in accordance with this Article
XV.
ARTICLE XVI
COMPLIANCE
16.1 The Caterer, its officers, agents, servants, employees, contractors, licensees, and
any other person over which the Caterer has the right to exercise control shall comply with all pre-
sent and future laws, ordinances, orders, directives, codes, rules, regulations, directives and con-
tract/grant assurances of, or imposed by, the federal, state, and local governmental agencies, in-
cluding those of the City, which may be applicable to Caterer's operations at The Centre.
16.2 Caterer shall pay on or before their respective due dates, to the appropriate col-
lecting authority, all federal, state, and local taxes and fees, which are now or may hereafter be
levied upon the Assigned Premises, or upon Caterer, or upon the Caterer's business conducted at
The Centre, or upon Caterer's interest hereunder, or upon any of the Caterer's property used in
connection therewith, including possessory interest as and when such be applicable to Caterer.
The Caterer agrees to protect and hold harmless City and the Assigned Premises and any and all
improvements located therein or thereon and any and all facilities and fixtures appurtenant thereto
and any and all other property(ies) located therein or thereon and any and all of Caterer's interest(s)
in and/or to said Assigned Premises, improvements, appurtenant facilities, fixtures and/or other
property(ies), from any and all such taxes and assessments, including any and all interest, penalties
and other expenses which may be imposed thereby or result therefrom, and from any lien therefore
or sale or other proceedings to enforce payment thereof. Nothing in this paragraph shall be
deemed to limit any of Caterer's rights to appeal any such levies and/pr assessments in accor-
dance wit the rules, regulations, laws, statutes, or ordinances governing the appeal process of the
taxing authority(ies) making such levies and/or assessments.
27
Caterer acknowledges and agrees that any interest in real property which exists as a result
of possession, exclusive use, or a right to possession or exclusive use of any real property (land
and/or improvements located therein or thereon) which is owned by the City of Elgin is a taxable
possessory interest unless the possessor of interest in such property is exempt from such taxation.
With regard to any possessory interest to be acquired by Caterer under this Agreement, Caterer,
by its signatures hereunto affixed, warrants, stipulates, confirms, acknowledges and agrees that,
prior to its executing this Agreement, Caterer either took a copy hereof to the office of the Kane
County Tax Assessor or by some other appropriate means independent of City or any employee,
agent, or representative of City determined, to Caterer's full and complete satisfaction, how much
Caterer will be taxed, if at all.
16.3 Caterer agrees to pay, and hereby guarantees payment of all lawful fines and pen-
alties as may be assessed by the City, Federal, State or local agencies or against the City for viola-
tions of federal, state or local laws, ordinances, ruling or regulations, or City rules and regulations
by Caterer or its officers, agents, servants, employees, contractors, licensees, or any other person
over which Caterer has the right to exercise control within the earlier of delinquency or thirty (30)
calendar days of written notice of such fines or penalties.
16.4 Caterer will operate its services hereunder in a safe manner and without interfering
with the City's use of the Facilities, for themselves and for its customers and other business invit-
ees.
16.5 Caterer shall obtain, pay for and continuously maintain current all licenses and per-
mits necessary or required by all applicable Federal, State, county or local laws, regulations, rules,
ordinances, codes, standards, orders, licenses or permits for the conduct of the permitted activi-
ties hereunder. Caterer is expressly required to obtain a retail alcoholic liquor dealer's license from
the State of Illinois and the City of Elgin Local Liquor Control Commission as a material condition to
the performance of this Agreement and Caterer's failure to obtain and maintain in lawful effect such
retail alcoholic liquor dealer's licenses shall constitute a breach of this Agreement. Caterer shall en-
sure that any such required items are displayed prominently and/or in conformance with applicable
guidelines.
ARTICLE XVII
TERMINATION BY CATERER
17.1 In addition to all other remedies otherwise available to the Caterer at law or in equity,
the Caterer may terminate this Agreement by giving a thirty (30) calendar day written notice to the
City of its intent to do so, should any one or more of the following events occur:
a. The assumption by the United States government, or any authorized agency
thereof, of the operation, control or use of The Centre, or any substantial part or
parts thereof in such manner as to substantially restrict Caterer from operating
thereon for a period of at least ninety(90) consecutive calendar days;
b. The breach by the City in the performance of any material covenant of this Agree-
ment required to be performed by the City and the failure of the City to commence
to remedy such breach for a period of thirty (30) calendar days after receipt of writ-
28
ten notice of such breach by the City; or
c. The issuance of an injunction by a court of competent jurisdiction preventing the
use of The Centre in such a manner as to substantially restrict the Caterer from
conducting its operations hereunder; which prevention or restraint is not caused by
the act or omission of the Caterer and which injunction remains in force for at least
ninety (90) consecutive calendar days.
d. The permanent disability or death of James Walsh or Mary Catherine Walsh.
Notwithstanding anything to contrary herein, any Minimum Rent requirement hereunder shall be
abated from the date of such breach or event until either the cure of such breach or discontinu-
ance of such event, or this Agreement is terminated in accordance with this Article XVII.
ARTICLE XVIII
TERMINATION BY THE CITY
18.1 In addition to all other remedies otherwise available to the City at law or in equity,
the City may terminate this Agreement or may, without terminating this Agreement, take posses-
sion of the Assigned Premises by giving a thirty (30) calendar day written notice of its intent to do
so to the Caterer, should any one or more of the following events occur:
a. Caterer fails to cooperate with any inspection of books and records by the City
and/or fails to maintain its books and records as required hereunder;
b. Except as otherwise permitted in this Agreement a majority of the ownership inter-
est of Caterer is transferred, passes to or devolves upon, by operation of law or
otherwise, to any other person, firm or corporation without the written consent of
the City;
c. Except as otherwise permitted in this Agreement, Caterer becomes, without the
prior written approval of the City, a successor or merged corporation in a merger, a
constituent corporation in a consolidation, or a corporation in dissolution;
d. Caterer shall breach, any promise, covenant or condition set forth in this Agreement
after the giving of written notice of such failure by the City to Caterer, and such
breach shall continue for ten (10) days after notice thereof from the City to Caterer,
provided that if such cure shall reasonably take more than ten (10) days, City may
not terminate the Agreement under this subparagraph d provided Caterer com-
mences said cure within said ten (10) days and diligently prosecutes said cure to
completion.
18.2 In addition to all other remedies otherwise available to the City at law or in equity,
the City may immediately terminate this Agreement or may, without terminating this Agreement,
take immediate possession of the Assigned Premises by giving written notice of its intent to do so
to the Caterer, upon the occurrence of any one or more of the following:
a. Caterer fails to pay the Minimum Rent or Percentage Rent or any other payments
29
i
when due under this Agreement to provide and maintain insurance, all as required
in accordance with this Agreement, and such failure continues for five (5) business
days after notice thereof from the City to Caterer;
b. Any lien is filed against the Assigned Premises arising by or through the Caterer or
because of any act or omission of Caterer and such lien is not removed, enjoined or
a bond for satisfaction of such lien is not posted within sixty(60) calendar days after
Caterer receives notice of the filing thereof;
c. Caterer permits to continue, for a period of three (3) days after receipt of written no-
tice from the Director or other agency having jurisdiction, the existence of unsani-
tary conditions or practices in or about the Assigned Premises; provided however, if
the unsanitary condition is such as to require replacement, repair or construction,
Caterer shall have a reasonable time in which to correct, but must begin action on
the matter immediately upon receipt of said notice;
d. Caterer abandons, deserts, vacates or discontinues its operation of the business
herein authorized from the Assigned Premises for a period of three (3) calendar
days without prior written consent of the City; or
e. A voluntary or involuntary bankruptcy petition is filed by or against Caterer and not
dismissed within sixty (60) calendar days; or Caterer makes an assignment for the
benefit of creditors; or Caterer is adjudged a bankrupt;
18.3 Acceptance by the City of any rentals or other payments specified in this Agree-
ment, after a breach, material breach, default under, neglect or failure to perform or observe any of
the terms of this Agreement shall not be deemed a waiver of any right on the part of the City to
terminate this Agreement on account thereof.
18.4 On or before the termination or reentry dates set forth in the written notice by the
City to Caterer as set out in Paragraphs 3.1, 18.1 and 18.2, Caterer shall surrender the Assigned
Premises according to and as provided in Paragraph 5.1 herein.
18.5 Upon termination or reentry by the City, the City may reassign the Assigned Prem-
ises and any improvements thereon or any part thereof to be operated by one or more sub-
operators or any other party acceptable to the City, at such rentals, fees and charges and upon
such other terms and conditions as the City, in its sole discretion, may deem advisable, with the
right to make alterations, repairs or improvements on said Assigned Premises.
18.6 Bankruptcy: If the City shall not be permitted to terminate this Agreement as here-
inabove provided because of the provisions of Title 11 of the United States Code relating to Bank-
ruptcy, as amended ("Bankruptcy Code"), then Caterer as a debtor-in possession or any trustee
for Caterer agrees to promptly, within no more than sixty (60) days upon request by the City to the
Bankruptcy Court, assume or reject this Agreement. In such event, Caterer or any trustee for Ca-
terer may only assume this Agreement if (a) it cures and provides adequate assurance that the
trustee will promptly cure any default hereunder, (b) compensates or provides adequate assur-
ances that the trustee or Caterer will promptly compensate the City for any actual pecuniary loss to
the City resulting from Caterer's default, and (c) provides adequate assurance of performance dur-
30
ing the fully stated term hereof of all of the terms, covenants, and provisions of this Agreement to
be performed by Caterer. In no event after the assumption of this Agreement shall any then existing
default remain uncured for a period in excess of the earlier of ten (10) days or the time period set
herein.
ARTICLE XIX
SEXUAL HARASSMENT AND DISCRIMINATION PROHIBITIONS
19.1 Nondiscrimination
a. Caterer, for itself, its personal representatives, successors in interest, and assigns,
as part of the consideration hereof, does hereby covenant and agree that (1) no
person, on the grounds of race, color, or national origin shall be excluded from par-
ticipation, denied the benefits of, or be otherwise subjected to discrimination in the
use of said Facilities; (2) that in the construction of any improvements and the fur-
nishing of services, no person on the grounds of race, color, creed, or national ori-
gin shall be excluded from participation in, denied the benefits of, or otherwise be
subjected to discrimination.
b. That in the event of breach of any of the above nondiscrimination covenants, the
City shall have the right to terminate this Agreement and re-enter and repossess
said Assigned Premises, and hold the same as if said Agreement had never been
made or issued and no reimbursement shall be made to Caterer.
c. The Caterer shall furnish its accommodations and/or services on a fair, equal, and
nondiscriminatory basis to all users thereof, and it shall charge fair, reasonable, and
nondiscriminatory prices for each unit of services provided however, the Caterer
may make reasonable and nondiscriminatory discounts, rebates and other similar
types of price reduction to volume purchasers unless otherwise provided in this
Agreement.
19.2 Sexual Harassment Policy. As a condition of this Agreement, the Caterer shall have
a written sexual harassment policy that includes, at a minimum, the following information:
a. The illegality of sexual harassment;
b. The definition of sexual harassment under state law;
c. A description of sexual harassment, utilizing examples;
d. The vendor's internal complaint process including penalties;
e. The legal recourse, investigative and complaint process available through the Illinois
Human Rights Commission;
f. Directions on how to contact the department and commission;
g. Protection against retaliation as provided to the Department of Human Rights upon
request. P.A.87-1257.
31
ARTICLE XX
GENERAL PROVISIONS
20.1 Nonwaiver of Rights: No waiver of breach by the City or Caterer of any of the terms,
covenants, and conditions hereof to be performed, kept, and observed by the other party shall be
construed as, or shall operate as, a waiver of any subsequent breach of any of the terms, cove-
nants, or conditions herein contained, to be performed, kept, and observed by the other parties.
20.2 Notices: Notices required herein shall only be deemed given if sent by registered or
certified mail deposited in the United States mail, postage prepaid. Any such notice so mailed shall
be presumed to have been received by the addressee seventy-two (72) hours after deposit of the
same in the U.S. mail. Caterer and the City shall have the right, by giving written notice to the
other, to change the address at which its notices are to be received. Notices to the City shall be
addressed as follows:
Parks and Recreation Director
City of Elgin
150 Dexter Court
Elgin, IL 60120-5555
Notices to Caterer shall be addressed as follows:
Cuisine America, Inc.
403-407 Bluff City Boulevard
Elgin, IL 60120
Attn: Mary Catherine Walsh
If any notice is given in any other manner or at any other place, it shall also be given at the
place and in the manner specified above. Any Notice given by facsimile received after 3:00 p.m.
local time shall be deemed to have been received at 8:00 a.m. local time, of the recipient, the next
business day.
20.3 Captions: The headings of the several articles and paragraphs of this Agreement
are inserted only as a matter of convenience and for reference and in no way define, limit, or de-
scribe the scope or intent of any provisions of this Agreement and shall not be construed to affect
in any manner the terms and provisions hereof or the interpretation or construction thereof.
20.4 Severability: In the event any covenant, condition or provision herein contained is
held to be invalid by any court of competent jurisdiction, the invalidity of any such covenant, condi-
tion or provision herein contained shall not affect the validity of the remaining covenants, conditions
or provisions of this Agreement.
20.5 Waiver of Claims: The Caterer hereby waives any claim against the City and its di-
32
rectors, officers, agents, or employees for loss of anticipated profits caused by any suit or pro-
ceedings directly or indirectly attacking the validity of this Agreement or any part thereof, or by any
judgment or award in any suit or proceeding declaring this Agreement null, void or voidable, or de-
laying the same or any part thereof from being carried out.
20.6 Right to Develop The Centre: It is further covenanted and agreed that the City re-
serves the right to further develop or improve The Centre regardless of the desires or views of the
Caterer and without interference or hindrance.
20.7 Incorporation of Exhibits: All exhibits, documents and instruments referred to in this
Agreement are intended to be and hereby are specifically made a part of this Agreement. It is spe-
cifically agreed that any or all Exhibits may be modified and substituted in accordance with the
provisions of this Agreement without formal amendment hereto.
20.8 Incorporation of Required Provisions: The parties incorporate herein by this refer-
ence all provisions lawfully required to be contained herein by any governmental body or agency.
20.9 Relationship of Parties: Nothing contained herein shall be deemed or construed by
the City or the Caterer, or by any other parties, as creating the relationship of employer and em-
ployee, principal and agent, partners, joint venturers, or any other similar such relationship, be-
tween the parties hereto. The City and Caterer shall understand and agree that neither the method
of computation of rent, nor any other provision contained herein, nor any acts of the City and the
Caterer creates a relationship other than the relationship of Caterer as permitted of the City.
20.10 Non-liability of Agents or Employees: No director, officer, agent, or employee of the
City or the Caterer shall be charged personally or held contractually liable by or to the other party
under the provisions of this Agreement or because of any breach thereof or because of its or their
execution or attempted execution.
20.11 Successors and Assigns Bound: This Agreement shall be binding upon and inure to
the benefit of the successors and assigns of the parties hereto, where permitted by this Agree-
ment.
20.12 Time of Essence: Time is expressed to be of the essence in this Agreement.
20.13 Gender: Words of any gender used in this Agreement shall be held and construed
to include any other gender and words in the singular number shall be held to include the plural,
unless the context otherwise requires.
20.14 Force Majeure: Except for the payment of any rent or fee or charge required by this
Agreement, neither the City nor the Caterer shall be liable to the other for any failure, delay or in-
terruption in the performance of any of the terms, covenants or conditions of this Agreement due
to causes beyond the control of that party or persons or entities for whose acts or omissions that
party is responsible under this Agreement or applicable law, including, without limitation, strikes,
boycotts, labor disputes, embargoes, acts of God, acts of the public enemy, acts of superior gov-
ernmental authority, weather conditions, floods, riots, rebellion, sabotage or any other circum-
stance for which such party is not responsible or which is not in its own power to control, provided
that, should said cause(s) continue for a period beyond six (6) months, such shall be a grounds for
33
termination by either party.
20.15 Representative of the City: The Elgin City Manager, or his/her representative, shall
be designated as the official representative of the City in all matters pertaining to this Agreement.
To the extent expressly authorized by City Council, the Elgin City Manager, or his/her representa-
tive, shall have the right and authority to act on behalf of the City with respect to all action required
of the City in this Agreement.
20.16 Governing Law and Venue: This Agreement is governed by the laws of the State of
Illinois. Any disputes relating to this Agreement or the interpretation thereof must be resolved in ac-
cordance with the laws of Illinois. The Caterer and The City agree that any legal or equitable action
for claims, debts, or obligations arising out of or to enforce the terms of this Agreement shall be
brought by Caterer or the City in the Circuit Court for the Sixteenth Judicial Circuit, Kane County,
Illinois and that such court shall have personal jurisdiction over the parties and venue of the action
shall be appropriate in each such court.
20.17 Writing Required: This Agreement may not be amended or otherwise modified in
any way whatsoever, except in writing approved by City Council and signed by the parties author-
ized agents.
20.18 Rights Cumulative: Each right of the parties hereto is cumulative and in addition to
each of the other legal rights that a party may have in law or equity.
20.19 Sub-agreements: The Caterer hereby assures that it shall include all of the terms,
conditions, convents, obligations, etc. contained herein in any and all agreements and contracts or
sub-agreements and subcontracts entered into by it under which the Caterer grants a right or
privilege to any person, firm or corporation to render accommodations and/or services within or for
the Assigned Premises. Caterer requiredocument so entered into is subordinate in
shall ll a that any
all terms to this Agreement. Caterer hereby also assures that it shall similarly cause the same to be
included in any further subleases, subcontracts or sub-agreements. The voluntary or other surren-
der of this Agreement by Caterer or a mutual termination hereof, or a termination by City, or an
automatic termination, or termination by a court of competent jurisdiction, or any other termination
hereof shall not work a merger, and shall, at the option of City, terminate any or all existing Sub-
Leases/Tenancies or may, at the option of City, operate as an assignment to City of any or all such
Sub-Leases/Tenancies.
20.20 Inspection of Records: The Caterer shall provide all information and reports and
shall permit access to and audit of its books, record, accounts and other sources of information
and its facilities as may be determined by the City to be pertinent to ascertain compliance with this
Agreement for the term of this agreement and three (3) years thereafter. Where any information re-
quired of the Caterer is in the exclusive possession of another who fails or refuses to furnish this
information, the Caterer shall so certify to the City and shall set forth what efforts it has made to
obtain the information. This paragraph shall survive termination of the Agreement.
20.21 Precedence of Document. In the event of any conflict between this Agreement and
any exhibit or attachment hereto, the terms and conditions of the Agreement shall control and take
precedence over the terms and conditions expressed within the exhibit or attachment. Further-
34
more, any terms or conditions contained within any exhibit or attachment hereto which purport to
modify the allocation of risk between the parties provided for within the Agreement shall be null and
void.
ARTICLE XXI
ENTIRE AGREEMENT
21.1 The parties hereto understand and agree that this document contains the entire
Agreement between the parties. The parties further understand and agree that neither party nor its
agents have made representations or promises with respect to this Agreement except as expressly
set forth herein; and that no claim or liability shall arise for any representations or promises not ex-
pressly stated in this Agreement, any other writing or parol agreement with the other party being
expressly waived.
P Y
ARTICLE XXII
TERMINATION OF OCTOBER 2002 CONCESSION AGREEMENT
22.1 The parties hereto agree that the 17 October 2002 Concession Agreement be-
tween the parties having an effective date of 23 October 2002 is hereby terminated.
IN WITNESS WHEREOF, the parties hereto have executed these presents through their re-
spective officers duly authorized so to do this 9,h day of July, 2003.
CITY OF ELGIN CUISINE AMERICA
By:
By:
C G
City Manager Ja s L. Walsh, President
Attest: Attest:
e4i4f ht.
By: $4,1-41,--42_ By: 11
City Clerk MaryCatherine alsh, Secretary
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SHARED PREMISES 1 1 I 64,- a 41/4: ')i i
Shared Premises are depicted in
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Classic WeddingPacka
ge
THE COCKTAIL HOUR
Includes a one hour open bar,
feat finghouse brand liquors, wine, beer, and soda
Hors d'oeuvres
Will be batlerpassed to your guest on silver trays by our staf'
Your choice offaur of the following:
Teriyaki Chicken Kabob's
Sundried Tomato &Mozzarella
Chicken Sesame with Raspberry Dipping Sauce
Miniature Assorted Quiche
Miniature Egg Rolls with Spicy Plum Sauce
Wrapped Shrimp
(julienne of fresh vegetables with bite size shrimp wrapped in phyllo dough)
Roast Beef
with earmelized Onion Savory Tart
Bruchetta
with Basil Tomato Salsa
Rumaki (Bacon wrapped"water chestnuts)
Sausage in Puff Pastry
Chicken Quesadillas
Mushrooms stuffed with Seafood or Pesto
Brie Sca 'Pion Wontons withrico inger Sauce .
Melon wrapped with Prosciutto (seasonal)
Clams Casino wrapped in Phyllo
Ham and Cheese Tart with Dijon Mustard
Rueben Tart
To add a Fruit, Cheese and Crudite Display
(add$3.5o per person)
EXHIBIT
fi
_.
THE WEDDING DINNER
Champagne Toast
Appetizer
Choice of Fresh Fruit Cup, Homemade Soup
or Melon Wedge with Strawberry (seasonal)
Salad
Mixed Green Salad with your choice of dressing
Choose from our specialty-Buttermilk Ranch,
Honey Dijon, Italian or French
Heritage Classic Caesar Salad
(add $i.00 per person)
Entrees
Sage Stuffed Chicken
Chicken Breast Stuffed with Homemade Sage Dressing
topped with a natural Chicken Gravy
$29.95 per person
Roasted Prime Rib of Beef Au Jus
$34.95 per person
Grilled Salmon
With Lemon Hollandaise Sauce
$32.95 per person
Above Entrees are served with Chefs selection ofseasonal vegetable
and yourchoice of Roasted Baby Red Potatoes,
Chive Duchess Potatoes orBlended Wild Rice
Twice Baked Potato(add$,.oo Per Person)
Coffee, Tea&Decct fService
•
DELUXE DINNER BUFFET
Choice ofan Appetizer and Salad
followed by your choice ofBufetEntrees
Choose two from Entry Category
Chicken
Chicken Cacciatore, Sage Stuffed Chicken, Grilled Lemon Herb Chicken,
Chicken Chausseur, Chicken Piccatta or Marsala
Beef
London Broil, Beef Burgundy, Beef Stroganoff,
Sliced Tenderloin of Beef,* or Mesquite Grilled Beef Skirt Steak,*
Pork
Roast Pork Loin, Pit Style Pork Shoulder, Center-Cut Pork Chop
or Pork Tenderloin Medallions
*
Fish or Seafood °
Chardonnay Poached Halibut, Teriyaki Glazed Swordfish,
or Grilled Alaskan Salmon
Pasta, Potatoes or Rice
Penne Pasta or Fusilli
with choice of Marinara, Alfredo or Vodka Cream Sauce
Roasted Baby-Red-Potatoes, Roasted Potatoes Spears, Au Gratin Potatoes,
Blended Wild Rice or Rice Pilaf
Chefs selection ofseasonal vegetable
Coffee, Tea &DecafService
$34.95 per person
*Surcharge will apply
We Cake
�'d�►ng
Your selection of the many beautifully designed cakes,from our album
Petite Pastries&Cookies (add $3.5o per person)
European Sweet Table
a dessert smorgasbord of ours finest confections
(add$7.5o per person)
Additional Bar Options
For additional three hours of open bar
(add $10.5o per person)
For additional three hours of open bar serving wine,beer and soda only
(add $8.5o per person)
Premium Labeled Liquor offered for an additional $7.00 per person
Additional Plate Service Entree Options
Smoked Roast Beef Tenderloin with Lobster Tail Center
with Tomato Bernaise Sauce
Teriyaki Glazed Swordfish
with Wasabi Cream and Pickled Ginger
Medallions of Veal
with Wild Mushroom Marsala Sauce
Grilled Breast of Duck
with Brandied Cherry Sauce
Green Peppercorn Crusted Filet of Beef
with Natural Au Jus Reduction
Chardonnay Poached Halibut
with Chive Butter Sauce
and.Oyster Mushroom Confit Garnish
New Zealand Rack of Lamb
with Fresh Mint Apple Jelly
Alaskan Salmon in Parchment
with Baby Shrimp and Bay Scallops
Thank you for your interest in Heritage Banquets
for your Wedding Reception.
General Information
With 23 years of experience, we offer you the finest in cuisine and service.
Our experienced sales staff will assist you with planning and coordinating
your wedding reception.
Accommodations
The Heritage Banquet facility accommodates up to 30o people for
Wedding Receptions and can be divided into two smaller rooms for more
intimate affairs. A beautifully appointed Bride's Room is available for use
during your reception. Coat check is available upon request.
Tables &Tableware
Heritage Banquet features 72 " round guest tables draped with white linen
tablecloths and a beautifully skirted Bridal table. You may select your color
of linen napkin. Included in your wedding package are fine quality china,
flatware and stemware.The Heritage provides Silk Floral Centerpieces for
guest tables.
Policies
All prices are subject to 18%service charge and 7.25%o sales tax.Printed pricer are subject to
change due to product availability and market price.A deposit of$500.oo and a signed
contract are required to confirm your date.Deposit to be applied fvzal bill and is not
refundable Allfnalpayments to be made by cash, certified-check, or money order.
Wedding Receptions are based on five hoursextensions of Any that time period is at
P
inanagement:r discretion and overtime charges will apply.
E . P.•
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MEETING P I�A� ,
BREAKFAST #i - BREAKFAST#2. ' BREAKFAST#
Assorted Breakfast Breads Assorted Bagels Protein., Cran la
Fresh Fr• uit Tray &Cream,Cheese• &C " a•r•s,
to oz Juice Bottles :,: anno Yogur Dannon Yogart : .
Coffee Service Fresh •Fruit Tray•,... . Fresh Fruit Basket '
$6.75. ro oz Juice.Bottles. to oz Juice Bottles
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offee Service Coffee Service , •
7.75 $7.25;
.
Above served before rrA�--=-=$25 Set-Up-fee-for�AfPackagge .. :..
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Chicken or Beef Enchiladas . Kaluha Glazed Ham Strip Steak
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Sour Cream,Jalepenos `�SquashMedley • Rolls '`
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•
PREMIUM DEER BUFFET; *.1
Choice of One Entree $2: •
:50 ,
• Choice of Two Entrees $2.50 `"' =:'
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•
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y • Choice of Two E trees $2050 _s'
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BEVERAGE MARKETING AGREEMENT
This Beverage Marketing Agreement(the"Agreement")is made on this ,S?7l,iday of
�l A , 2002, by and between the City of Elgin, an Illinois municipal corporation (the
"City') and PepsiAmericas,Inc. ("PepsiAmericas"). PepsiAmericas and City hereby agree
as follows:
1. The City, after independently seeking proposals from all interested persons and
entities, has independently selected PepsiAmericas to provide the services and
products as set forth in this Agreement.
2. The use of the term "Beverages" within this Agreement shall mean any and all non-
. alcoholic drinks except milk and hot beverages.
3. The use of the term "Brands" within this Agreement shall mean any and all
Beverages sold and distributed by PepsiAmericas and any and all Beverages
PepsiAmericas may sell or distribute in the future including, but not limited to,
carbonated soft drinks, non-carbonated soft drinks, juices, juice-containing
beverages, teas, sports or isotonic drinks, bottled waters and bottled coffees.
4. The use of the term "Facilities" within this Agreement shall collectively mean the
City's Lords Park Family Aquatic Center,the Wing Park Family Aquatic Center and
The Centre of Elgin.
5. The term of this Agreement shall commence on 23 May 2002 and terminate on
22 May 2003 unless it is terminated earlier pursuant to the provisions of this
Agreement. The Agreement shall be automatically extended for four consecutive
one-year terms unless the City notifies PepsiAmericas of its intention not to renew
the Agreement in writing not less than thirty (30) days before the expiration date of
the current term.
6. During the entire term of this Agreement,PepsiAmericas shall provide and supply
City with all necessary equipment to dispense the Brands at the Facilities without
charge; provided that all Beverages are supplied to City at the Facilities by
PepsiAmericas as set forth in this Agreement and that the only products dispensed
from such equipment are the Brands. PepsiAmericas will provide service on all
equipment without charge to City. All rights, title and interest in all PepsiAmericas
equipment supplied to City shall at all times remain with PepsiAmericas.
7. PepsiAmericas shall provide the City with not less than six (6)vending machines to
be used for dispensing Brands at The Centre. The vending machines shall be
installed at The Centre in locations determined by the City.The City shall stock the
EXHIBIT
vending machines with Brands purchased from PepsiAmericas and the City shall
retain the proceeds from all Brands sold from the vending machines.
8. During the first term of the Agreement, the City shall purchase from PepsiAmericas
not less than one thousand (1000) cases of the following Brands in any combination
as determined by the City: Soda in twenty (20) ounce containers; sport drink in
twenty (20) ounce containers; water in twenty (20) ounce containers, or; juice in
eleven and one-half(11.5) ounce containers. During each of the four one-year terms
that may be extended pursuant to the terms of this Agreement, the City shall
purchase from PCBG not less than two thousand five hundred (2500) cases of the
following Brands in any combination as determined by the City: Soda in twenty
(20) ounce containers; sport drink in twenty (20)ounce containers;water in twenty
(20) ounce containers, or;juice in eleven and one-half(11.5) ounce containers. The
price at which City will purchase said quantities of Brands in cases from
PepsiAmericas shall be fixed at the following rates during the first term of the
Agreement: Soda in twenty (20) ounce containers—$12.15 per case; sport drink in
twenty (20) ounce containers—$12.65 per case; water in twenty (20) ounce
containers—$7.00 per case;juice in eleven and one-half (11.5) ounce containers—
$12.50 per case. During each of the four one-year renewal terms that may be
exercised by the parties pursuant to the terms of this Agreement, PepsiAmericas
may increase the per case price of the Brands purchased by City in an amount equal
to the April consumer price index (CPI)or three (3)percent,whichever is less, over
the per case price of Brands being paid by the City to PepsiAmericas during the
immediately preceding term of the Agreement.
9. During the first term of the Agreement,the City shall purchase from PepsiAmericas
not less than four hundred (400) gallons of"bag-in-the-box"soda. During each of
the four one-year terms that may be extended pursuant to the terms of this
Agreement, the City shall purchase from PepsiAmericas not less than six hundred
(600) gallons of"bag-in-the-box" soda. The price at which City will purchase said
gallons of"bag-in-the-box" soda from PepsiAmericas shall be fixed at the rate of
thirty-nine and 10/100 dollars($39.10)per five(5)gallon container during the first
term of the Agreement.During each of the four one-year renewal terms that may be
exercised by the parties pursuant to the terms of this Agreement, PepsiAmericas
may increase the per case price of soda purchased by City in an amount equal to the
April consumer price index (CPI) or three (3) percent, whichever is less, over the
per case price of soda being paid by City to PepsiAmericas during the immediately
preceding term of the Agreement.
10. PepsiAmericas shall provide the City with an annual marketing fund in the amount
of two thousand dollars ($2000.00) upon the parties' execution of this Agreement.
During each of the four one-year terms that may extended pursuant to the terms of
this Agreement, PepsiAmericas shall provide the City with an annual marketing
fund in the amount of six thousand dollars ($6000.00), payable to the City at the
commencement of each one-year term.
2
11. PepsiAmericas.shall provide to the City at no cost two hundred and sixteen (216)
shirts to be used for marketing purposes upon the parties' execution of this
Agreement. During each of the four one-year terms that may extended pursuant to
the terms of this Agreement,PepsiAmericas shall provide to the City at no cost two
hundred and sixteen (216) shirts to be used for marketing purposes at the
commencement of each one-year term.
12. The City or PepsiAmericas may terminate this Agreement by providing the other
not less than sixty(60)days'written notice of its intent to terminate this Agreement.
Sixty (60) days' written notice shall be required except for PepsiAmericas' or the
City's breach of any condition in this Agreement. Upon the termination of this
Agreement, the City shall return all PepsiAmericas equipment on the Facilities to
PepsiAmericas.
13. Notwithstanding the provisions of Paragraph 12 of this Agreement,should the City
or PepsiAmericas violate or breach any term of this Agreement, such violation or
breach shall be deemed to constitute a default, and the other party has the right to
seek such administrative, contractual or legal remedies as may be suitable to the
violation or breach; and in addition, if either party, by reason of any default,fails
within fifteen (15) days after notice thereof by other party to comply with the
conditions of the Agreement, the other party may terminate this Agreement.
14. The City hereby appoints PepsiAmericas, through its Brands, as the official
Beverage supplier, distributor and advertiser for Beverages at the Facilities. The
City further recognizes and sanctions PepsiAmericas to use,on a royalty-free basis,
the City's name and location of the Facilities in any and all Brand advertising,
promotional and merchandising materials that PepsiAmericas may develop or
produce,if any,in connection with this Agreement.The City shall cause the Brands
to be available at the Facilities and no Beverages or Beverage-related items
including but not limited to, cups or premium items, that compete with or are the
same as or similar to the Brands shall be made available,advertised or promoted at
the Facilities or by City.
15. PepsiAmericas shall be afforded space in a prominent location at various locations
at the Facilities, as determined by the City, for exclusive Brand identification
including, but not limited to, any and all menu and message boards in the event
any space is provided on such menu and message boards for Brand identification.
PepsiAmericas shall purchase all signs for Brand identification and shall install all
signsunder the direction and supervision of the Cityin compliance with all
P P
applicable ordinances and other requirements of law.The installation of any Brand
identification signs shall be limited to the interior of the Facilities. PepsiAmericas
shall be responsible for the maintenance of all Brand identification signs erected at
the Facilities.Any and all space afforded to PepsiAmericas shall be dearly visible to
the purchasing public.The City agrees that it will be responsible for policing those
3
locations in the immediate vicinity of the Facilities under its control to insure that
assigned areas for Brand-identified advertising are maintained and further agrees
that it will prohibit the placement of any and all advertising or promotional
materials of any Beverages that compete with or are the same as or similar to the
Brands at all areas in and around the Facilities.
16. Notwithstanding the provisions of Paragraphs 14 and 15 of this Agreement,the City
reserves the right to honor national sponsorship agreements with soft drink
companies for special events or tournaments conducted at the Facilities.
17. The City represents and warrants to PepsiAmericas that all appropriate approvals
required to enter into this Agreement have been granted and the individual
executing this Agreement on behalf of the City has been duly authorized to enter
into this Agreement on behalf of City. The City also agrees that at no time will it
challenge, contest, disclaim or deny the authority of the individual signing this
Agreement on behalf of City or use as a basis to void, cancel or nullify this
Agreement or claim that the individual signing below was not authorized to sign
this Agreement on behalf of City.Further,the City guarantees and warrants that the
execution, delivery and performance of this Agreement by City will not and does
not violate any agreements with or the rights of third parties.No official,director,
officer, agent or employee of the City shall be charged personally or held
contractually liable under any term or provision of this Agreement or because of
their execution, approval or attempted execution of this Agreement.
18. In all hiring or employment made possible or resulting from this Agreement,there
shall be no discrimination against any employee or applicant for employment
because of sex,age,race,color,creed,national origin,marital status,or the presence
of any sensory, mental or physical handicap, unless based upon a bona fide
occupational qualification, and this requirement shall apply to,but not limited to,
the following;employment advertising,layoff or termination,rates of pay or other
forms of compensation and selection for training, including apprenticeship. No
perso
n n shall be denied or subjected to discrimination in receipt of the benefit of any
services or activities made possible by or resulting from this Agreement on grounds
of sex,race, color,creed,national origin,age age t minimum a e and retirement
Provision s, marital status or the presence of any sensoIY ment
al or physical
handicap. Anyviolation of this provision shall be considered a
P P violation of a
• material provision of this Agreement and shall be grounds for cancellation,
termination or suspension,in whole or in part, of the Agreement by the City.
19. As a condition of this contract, PepsiAmericas shall have a written sexual
harassment policies that include, at a minimum, the following information;
A. The illegality of sexual harassment.
B. The definition of sexual harassment under state law.
4
C. A description of sexual harassment, utilizing examples.
D. The vendor's internal complaint process including penalties.
• E. The legal recourse, investigative and complaint process available through the
Illinois Human Rights Commission.
F. Directions on how to contact the department and commission.
G. Protection against retaliation, as provided to the Department of Human
Rights upon request.
20. This Agreement and each and every portion thereof shall be binding upon the
successors and the assigns of the parties hereto; provided, however, that no
assignment shall be made without the prior written consent of the City.
21. It is understood and agreed that nothing herein contained is intended or shall be
construed to, in any respect, create or establish the relationship of co-partners
between the City and PepsiAmericas or as constituting PepsiAmericas as a general
representative or general agent of the City for any purpose whatsoever.
22. This Agreement shall be deemed to have been made in, and shall be construed in
accordance with the laws of the State of Illinois. Venue for any legal proceedings
shall be in the Circuit Court for the Sixteenth Judicial Circuit,Kane County,Illinois.
23. In the event any of the covenants,agreements,terms or provisions contained in this
Agreement shall be invalid,illegal or unenforceable in any respect, the validity of
the remaining covenants,agreements,terms and provisions contained herein shall
not in any way be affected,prejudiced or disturbed thereby. Any failure by either
party hereto to enforce one or more of the terms or conditions of this Agreement
shall not constitute a waiver of such terms or conditions or of either party's right to
thereafter enforce this Agreement.
24. This Agreement fully expresses the entire understanding of PepsiAmericas and the
City. Any and all understandings are hereby canceled. No future changes in the
terms of this Agreement shall be valid unless reduced to writing and signed by both
PepsiAmericas and the City by their legally authorized officials.
IN WITNESS WHEREOF,the parties have executed this Agreement on the date and
year first above written. .
CITY OF ELGIN PEPSIAMERICAS, INC.
5
1
By •,,. :..., B 0
ttx___
Mana er•
Attest
p“,„.„,__Q /4,_ .
City Clerk
•
I
, , ..
"Bottles To Go" 2002 Products / Pricin _ �f � ,
Chicagoland -,
12 oz.cans 20 OUNCE BOTTLES ALL SPORT 20 OZ. DOLE 11.5 OZ CANS SOBE 24pk Glass 20oz
$13.50 PER /$.56 $12.50 per /$.52 $24.00 PER/$1.00
PEPSI-COLA PEPSI-COLA LEMON LIME r CRANBERRY GRAPE GREEN TEA
DIET PEPSI DIET PEPSI ,} FRUIT PUNCH w RUBY RED GRAPEFRUIT ORMGE/CARROT ELIXIR
btry.
PEPSI ONE t PEPSI ONE ;' ORANGE 100%ORANGE JUICE CRANBERRY/GRAPEFRUIT
PEPSI TWIST PEPSI TWIST ;,:4;, CHERRY SLAM `•..• PARADISE BLEND ENERGY
DIET PEPSI TWIST - DIET PEPSI TWIST BLUE ICE STRAWBERRY KIWI POWER
CAFF.FREE PEPSI DIET CAFF.FREE PEPSI • FRUIT WORKS 20oz Plastic 100%APPLE WISDOM
DIET CAFF.FREE PEPSI MOUNTAIN DEW DOLE 16 OZ PLASTIC DRIVE
MOUNTAIN DEW DIET MOUNTAIN DEW STRAWBERRY MELON $18.50 per /$.77 LIZ BUZZ
DIET MOUNTAIN DEW MOUNTAIN DEW CODE RED TANGERINE CITRUS i:::.• CRANBERRY COCKTAIL LIZARD FUEL
MOUNTAIN DEW CODE RED WILD CHERRY PEPSI PEACH PAPAYA :7,4:`t,: CRANBERRY GRAPE LIZARD LIGHTNING
aa w
WILD CHERRY PEPSI SIERRA MIST PINK LEMONADE RUBY RED GRAPEFRUIT TSUNAMI
SIERRA MIST DIET SIERRA MIST /IS,
APPLE RASPBERRY 100%ORANGE JUICE PEACH TEA
DIET SIERRA MIST HAWAIIAN PUNCH . . ' AQUAFINA WATER PLASTIC 100%APPLE JUICE DIET CRAN/GRAPEFRUIT
ORANGE SLICE SUNNY DELIGHT 12 oz $10.00 I$.42 ~. STRAWBERRY KIWI DIET TROPICAL
HAWAIIAN PUNCH MUG ROOT BEER � ., 20 oz {M ORANGE STRAW BANANA SOBE 16 OZ GLASS
,...
SUNNY DELIGHT NESBITT LEMONADE 1 Liter $9.60(12)/$.80 . RA PARADISE BLEND $22.00 PER/$.917
MUG ROOT BEER LtPTON BRISK SWEET W/LEM 1 LIPTON BREW 16 OZ. LOVE BUS BREW
NESBITT LEMONADE DIET LIPTON BRISK WITH LEM $18.50 PER /$.77
LIPTON BRISK TEA 10 oz.Glass UN SWEET NO LEMON
DIET LIPTON BRISK TEA $7.25 per /$.302 .__.] SWEETENED NO LEMON
SEAGRAMS GINGER ALE . PEPSI Energy Drinks 8.3 OZ CANS SWEETENED WITH LEMON
FRAPPUCCINO 9.5 OZ. DIET PEPSI 51' $29.95 PER!$1.248 DIET LEMON FLAVOR
$22.00 per /$.917 SIERRAMIST MT.DEW AMP GREEN TEAW/HONEY ..• _
COFFEE Free Promo Giveaway ADRENALINE RUSH RASPBERRY
MOCHA 1 Liters$7.20/$.60 e PEACH tow
HAZEL NUT �j> 2 Liters $7.60/$.95 `E
SOBE SPORTS SYSTEM
i- ? a 20 OZ SPORT CAP
CARAMEL °'?' I
r $2550!$1.06
LEMON LINE
*Prices subject to change as market conditions change_ TROPICAL _
1/7/02 FRUIT PUNCH -
ORANGE
Classic Wedding Package
THE COCKTAIL HOUR
Includes a one hour open bar,
featuring house brand liquors, wine, beer, and soda.
Hors d'oeuvres
Will be butler passed to your guest on silver trays by our sta
Your choice offvurof thefollowing.-
Teriyaki Chicken Kabob's
Sundried Tomato &Mozzarella
Chicken Sesame with Raspberry Dipping Sauce
Miniature Assorted Quiche
Miniature Egg Rolls with Spicy Plum Sauce
Wrapped Shrimp
(julienne of fresh vegetables with bite size shrimp wrapped in phyllo dough)
Roast Beef
with carmelized Onion Savory Tart
Bruchetta
with Basil Tomato Salsa
Rumaki (Bacon wrapped water chestnuts)
Sausage in Puff Pastry
Chicken Quesadillas
Mushrooms stuffed with Seafood or Pesto
- -- _—_-___ -- Brie&Scallion Wontons with Apricot Ginger Sauce
Melon wrapped with Prosciutto (seasonal)
Clams Casino wrapped in Phyllo
Ham and Cheese Tart with Dijon Mustard
Rueben Tart
To add aFruit, Cheese and Crudite Display
(add$3.50 per person)
THE WEDDING DINNER
Champagne Toast
Appetizer
Choice of Fresh Fruit Cup, Homemade Soup
or Melon Wedge with Strawberry (seasonal)
Salad
Mixed Green Salad with your choice of dressing
Choose from our specialty-Buttermilk Ranch,
Honey Dijon, Italian or French
Heritage Classic Caesar Salad
(add $i.00 per person)
Entrees
Sage Stuffed Chicken
Chicken Breast Stuffed with Homemade Sage Dressing
topped with a natural Chicken Gravy
$29.95 per person
Roasted Prime Rib ofBeefAuJus
$34.95 per person
Grilled Salmon
With Lemon Hollandaise Sauce
$32.95 per person
Above Entrees are served with Chefs selection ofseasonal vegetable
and yourchoice of Roasted Baby Red Potatoes,
Chive Duchess Potatoes or Blended Wild Rice
Twice Baked Potato(add Shoo Per Person)
Coffee, Tea&DecafService
DELUXE DINNER ER BUFFET
Choice of an Appetizer and Salad
followed by your choice ofBuffet Entrees
Choose two from Entry Category
Chicken
Chicken Cacciatore, Sage Stuffed Chicken, Grilled Lemon Herb Chicken,
Chicken Chausseur, Chicken Piccatta or Marsala
Beef
London Broil, Beef Burgundy, Beef Stroganoff,
Sliced Tenderloin of Beef,* or Mesquite Grilled Beef Skirt Steak,*
Pork
Roast Pork Loin, Pit Style Pork Shoulder, Center-Cut Pork Chop
or Pork Tenderloin Medallions*
Fish or Seafood
Chardonnay Poached Halibut, Teriyaki Glazed Swordfish,
or Grilled Alaskan Salmon
Pasta, Potatoes or Rice
Penne Pasta or Fusilli
with choice of Molinaro, Alfredo or Vodka Cream Sauce
Roasted-RabyRed-Potatoes Roasted Potatoes Spear-,-Au Gratin Potatoes,
Blended Wild Rice or Rice Pilaf
Chefs selection ofseaconal vegetable
Coffee, Tea&DecafService
$34.95 per person
*Surcharge will apply
Wedding Cake
Your selection of the many beautifully designed cakes,from our album
Petite Pastries&Cookies (add$3.5o per person)
European Sweet Table
a dessert smorgasbord of ours finest confections
(add$7.5o per person)
Additional Bar Options
For additional three hours of open bar
(add $1o.50 per person)
For additional three hours of open bar serving wine,beer and soda only
(add $8.5o per person)
Premium Labeled Liquor offered for an additional$7.0o per person
Additional Plate Service Entree Options
Smoked Roast Beef Tenderloin with Lobster Tail Center
with Tomato Bernaise Sauce
Teriyaki Glazed Swordfish
with Wasabi Cream and Pickled Ginger
Medallions of Veal
with Wild Mushroom Marsala Sauce
Grilled Breast of Duck
with Brandied Cherry Sauce
Green Peppercorn Crusted Filet of Beef
with Natural Au Jus Reduction
Chardonnay Poached Halibut
with Chive Butter Sauce
and Oyster Mushroom Confit Garnish
New Zealand Rack of Lamb
with Fresh Mint Apple Jelly
Alaskan Salmon in Parchment
with Baby Shrimp and Bay Scallops
Banquets
Thank you for your interest in Heritage Ban
for your Wedding Reception.
General Information
With 23 years of experience, we offer you the finest in cuisine and service.
Our experienced sales staff will assist you with planning and coordinating
your wedding reception.
Accommodations
The Heritage Banquet facility accommodates up to 30o people for
Wedding Receptions and can be divided into two smaller rooms for more
intimate affairs. A beautifully appointed Bride's Room is available for use
during your reception. Coat check is available upon request.
Tables &Tableware
Heritage Banquet features 72 " round guest tables draped with white linen
tablecloths and a beautifully skirted Bridal table. You may select your color
of linen napkin. Included in your wedding package are fine quality china,
flatware and stemware.The Heritage provides Silk Floral Centerpieces for
guest tables.
Policies
All pricer are subject to 18%service charge and 725%sales tax.Printed prices are subject to
change clue to prodfirtavailability and market price.A deposit of$500.00 and a signed
contract are required to con ftim your date. Deposit to be applied food bill and is not
r undable Alfinatpiaymenms to -made by cash certifectcheck;or money orckr
Wedding Receptions are based on five hours.Any extensions of that time period is at
management's discretion and overtime charges will apply.
MEETING PLANNER PACKAGES
BREAKFAST #i BREAKFAST#2 BREAKFAST#3
Assorted Breakfast Breads Assorted Bagels Protein, Granola
Fresh Fruit Tray & Cream Cheese & Cereal Bars
To oz Juice Bottles Dannon Yogurt Dannon Yogart
Coffee Service Fresh Fruit Tray Fresh Fruit Basket
$6.75 To oz Juice Bottles To oz Juice Bottles
Coffee Service Coffee Service
$7.75 $7.25
Above served before IT AM $25 Set Up fee forAll Packages
BREAK#r BREAK#2 BREAK#3
Granola Bars Doughnuts & Danish Fresh Baked Cookies
4., :i,..A.-. Whole Fruit Basket Fresh Fruit Tray ::2 Popcorn
Trail Mix '' Coffee Service M Prezels
Bottled Water& y yX i' Soft Drinks Bottled Water
I. Li ` 4 Soft Drinks tf �r ' „, $6.75 Soft Drinks.
• 1
jy . B�# BREAK-#5w ,Ate
r -4-'.4 , _ BREAK# t
r R - Chocolate Brownies Domestic Cheese Wrapped Assorted
t
., ,- P. ' : 4 Peanuts & Cracker Tray `''' :",;;,t Candies ...
x �.�„ :_ , Pretzels Vegetable Crudite with Dip )1,,,,.. Snack Chips;
. � i„��'A `. Bottled Water ` ' Bottled Water * �'' Bottled Water '
' Soft Drinks ° ....
;-�" ,` ', Soft Drinks ' Soft Drinks `f_
't ''- ; 5.75 fi,74,,. : * .,.,,7. r $7.75 . _ 5 5 ! � ;
r b ri` ;Y' $1;
t.
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THEME PACKAGES
MEXICAN HOLIDAY TEXAS BBQ
Chicken or Beef Enchiladas Kaluha Glazed Ham Strip Steak
Spanish Rice or Roasted Turkey Baked Beans
Pinto Beans Mashed Potatoes Potato Salad
Lettuce,Tomato Sweet Potatoes Green Salad
Sour Cream,Jalepenos Squash Medley Rolls
Homemade Tortillas Homemade Bread Apple Cobbler
Chips & Salsa Pumpkin Pie
Flan
GERMAN COUNTRY DINNER SOUTHERN BBQ
Beef Stroganoff Meatloaf Center Cut Pork Chops
Buttered Egg Noodles Mashed Potatoes&Gravy Au Gratin Potatoes
. `:r'f , __. Steamed Vegetables Mixed Vegetables Corn on the Cob
k` : x,�.". Tomato, Cucumber& Garden Salad Cole Slaw
;` `° i^ ' Onion Salad Buttermilk Biscuits Corn Bread Muffins
1 4 r '-. ."'. Rolls Old Fashion Bread Pecan Pie ;t,� 4
' „ :-.
- = APPle Strudel et- Pudding. A
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, Chicken Vesuvia �„ Roast Pork Loin
':' ;-�•` + Chicken Breast 4, Roasted Potato Spears - Polynesian Rice
r{ �,; Brown Rice Pilaf: , . . `► : :' Broccoli Stir Fry Vegetables
.� r A, ' ` Steamed Vegetables - - Italian Salad . ;, ` Tropical Mandarin Salad,;ts,,,
Fruit Salad ,, Garlic Bread r` ..r Hawaiian Bread
Melba Toast ' : , , ,- Cheesecake Pineapple Upside Down ,.
9 y' Angel Food Cake '•' ' +`;��""i " { ;# "3t7 4 �e• 1 . r *..
ei Lf. �.ya�.�{ s , ..4 " .4. �.•� �,.u ', 44.r. ;,I , k 4,, crt. ,,t, LAB,.. ^."b r}�i t ."..t,, rA,
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HERITAGE I ,IJNCH BUFFETS
I. Chicken Parmesan 2. Sage Stuffed Chicken
Garlic Bread Homemade Bread and Butter
Italian Salad Tossed Garden Salad
with Parmesan Croutons and with Choice of Dressings
Olive Oil Vinaigrette Yukon Gold Mashed Potatoes
Penne Marinara with Basil Fresh Broccoli, Cauliflower and
Steamed Green Beans Carrot
$1..50 $13.50
Rotisserie S Chicken - Chicken Fa itas or
3. 4•-
Fresh Baked Potato Rolls and Butter Came Asada
Lettuce Wedge Salad Homemade Tortilla Chips and Salsa
Butter Roast Baked Potato Spears Lettuce, Tomato, Sour Cream,
Snap Peas and Carrots &Jalepeno Peppers
$z2.5o 7 1 Spanish Rice
. 1�h.. ` t Y 4 C• . .,f R F°� r3 t'r(, Pinto Beans
-• a; ,;'' ,, . •y.. "4. Tortillas , ,
r
• t r '�' `' � r„
$13.501
•
ti' a M `<+ a_ ►f ?r`': P. .Pair ?4; ,�$``1 -r r eh... tx• f � ,,,,464,...
" ,�L,:'e� ��-'ietsr-i., � R
-
6. Grilled Lemon Herb 5. Deli-Sandwich Buffet
. '. -, Chicken Breast , , -' �
x
Yr.
. Prepared Hearty-Sandwiches
= � - • °' ' to include Honey Roast Turkey,
1. :'� �� �,3, & Beef Burgundy y , _.:
r ; , Natural Ham dr T.
..* ;' ,� Fresh Baked Honey Wheat Bread r ( ti� &Roast Beef, , `�T"...t,c-.s 1 !21.. n,
Classic Caesar Salad - :��-'
' ,��+ ,� •—n��"{ a � ,y, fir. and Italian Combination �4 ,>
t
� Rice Pilaf ;, i 4 .gPesto Pasta Salad : ,°°4 '
,r•, ;, Julienne Carrots and Zucchini ` '.
� ;,,��' -,American Potato Salad . ,M
. x've, ;.. ' f 4,•~` ¢. y$16.50 ,. , , �` , Sweet and Soar Slaw ,
• � ��f T C 1
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Pour Bar Hourly Packages
Full bar service is provided,
including liquor, wines, beers, & soft drinks
Length of party House Brands Call Brands Premium Brands
Priced Per Person
Two Hours $8.50 $11.50 $13.50
Three Hours $11.5o $15.50 $18.5o
Four Hours $1M.50 $17.50 $2,0.50
Each Additional Hour after four hours on above packages add $3.00
Premium Beers & House Wines
$8.5o per person
(Three Hour Minimum)
House Brands Call Brands
McCormick Brand Whiskey, Gin, In Addition to House Brands
• .e.. Vodka& Scotch Vermouths/Sweet , ;: Christian Brothers
4 '` & Dry Domestic Beer-Domestic ' Brandy Smirnof
• ' 17 :' Lite Beer SharpsWhite Table Vodka-Beefeaters Gin Canadian
. Wine Red Table Wine Domestic Club-Seagram's V.O.-Dewars
41.
' ,4 1 ' White Zinfandel-Assorted ., *r Scotch-Bacardi Rums Jack
t.r.
C
ci
�` :. Mixers Soft Drinks�Juices N y,; Damals Imported White& Red
� � •a . ._ `' w, �4.. N. ' 7 `�"4: Wines
——
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J� _ t - T ��� Pi. remium Brans f_ , -
' ' ''�- x . 4. in addition to House & Call Brands .,' ; ; :Age �
'iti
i 'r #• ' i t .: Courvoisier VS Cognac-Stoli .., M ,
tr K• ikitk' , ,, ,.. Vodka�Tanqueray Gin-Crown , M `- - .1.q.. <, U
. i r. $ 4 ., ., • ,. Royal-Chivas Regal�Myers �.., .
t* %` Rums-Premium Imported White & Red
I,� y } } ,_r� Wines- Assorted Appertifs & $$.
r,
s 4r1', .' Y Cordials-Other Brands Available by � �'
.''. ; A +. il , Request :� t
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{ '."�`, 'w akf ` s. '�- r ' * '1 os 1�'+►71J*ili.,,•f
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am,,. ��q�. ..ittooti .•
« v Selections are subject to a mmimum guest allowance,Sales Tax, , `'+ .
"r �%
f i r.. '. �„4 &Service Charges ,,, . ,cA; . set . .,
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HERITAGE DINNER
PLATED MENUS
Entrees are erved with Our Homemade Bread
Tossed Garden Salad with choice of dressing
Chefs selection of seasonal vegetable and your choice of Roasted Baby
Red Potatoes; Whipped Idaho Potatoes or Rice Pilaf
Twice Baked Potato(add$i.00 Per Person)
Coffee, Tea&DecafService
Roast Beef Tenderloin with th Lobster Tail Center
with Tomato Bernaise Sauce $32.95
Teriyaki Glazed Swordfish -
with Wasabi Cream and Pickled Ginger $28.95
Medallions of Veal •
$"K., with Wild Mushroom Marsala Sauce $32.95
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4 4'' 4 '-I ;" { ' `, with Brandied Cherry Sauce $28.95 " 4.'$;;.
$:,)4, i$•• 1-si..tf,k l,
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1 '"�' P1 E. „ .4 Green Pe scorn Crusted Filet of Beef �-• ` �` ,k •
+J� ` �� 11. with Natural All Jus Reduction$29.95 ,. . is,
r , c \ti va,� a 1 • /-1 � i 444 �..`i�` +6- 4; ^w Ids t,
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1: � �•�' � ardonna Poached Hahbut. . . .
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.c '' r . .,, ` ` w. yi'f.. ,y,. . with Chive Butter Sauce { Wyss :_,,�, - ;�."'Y`
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and r Mushroom Confi
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'. - New Zealand Rack of Lamb a c,
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`- +�'', ` -:with Fresh Mint.Apple Jelll$28. ..
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{ • 1+7. 1 1, �,ills t* q • ,� t
'a, � 4- 41 `4 4.,;e�` with Baby Shrimp and Bay Scallops,$28.95' �' , 4j' ' 1. .•
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PREMIUM DINNER BUFFET
Choice of One Entree $24.50
Choice of Two Entrees $28.50
Chicken Marsala
Chicken Oscar
Prime Rib of Beef
Pork Tenderloin Medallions
New York Strip Steak
1'.V,Iesquite Grilled Beef Skirt Steak
• Louisiana Shrimp Kebobs
Hickory Smoked Pork Back Ribs
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"A. ' •n� ' ' Salad Selections:• . , . r ` `` Starch Selections:
Choice of One I •. •
` R� ` ' '4 Tossed Garden w, �' .. .-�, Chive Duchess Potatoes
+) fir• en„
> _ Tropical Mixed Greens : L°f t Butter Braised Yukon Gold
.� ,' Classic Caesar �4 -- ?"-{, a,. Potatoes '- .. ,, .- .
''' Antipasto Over Greens 4. . '' Whipped Idaho Potatoes
Traditional Spinachgala f X
Oven Roast 'ottoes — --
' ' -�, Seasonal Melon Blend k. Twice Baked Potatoes:
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;J 5 5 y €4 ,. ;44''V '= {4 ; : 5, z _ '; ,. "-, Bowtie Alfredo
` i. ,,, -,.,,at s..,.rit .*' K{ w ^.,, i% •. h ,-1. r ,; ryY. Rice P
� `�' % ..� L i ` � ` , r. 'o.Blended Wild Rice
"): .� - Vegetable Selections s ; —1. -
7 } v t� ,it �y/h�Z' f• (+►�� .'yam l _••r' ,. y ::' • a�4 SS 44:`
), Choice --r t
�K ' , • ' HomemadeBreads. :$41'..... ..,,,4-'7?t-'-'''
P- f r -„#. resh Broccoli,Cauliflower, Carrot 4 -.r " r
:. - c 4i rr u� r• ndin� 4t.�t, :41:`:s�S .. r i;7+. Choice afoot :y+}� r ,•.t ;}r
" Green Beans Almo ``.., ,. Soft French ,•
1 r Carrots and Snap Peas' �w , � � �o.., �`Y
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:� ` ' . r Toasted Onion ,,
Wood,Grilled Vegetables ;, , , . " . `' Y,'
•! F ..% �p 4 ' _ Assorted Rolls ;, ). ` V
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HERITAGE DINNER BUFFET
Choice of One Entree $18.50
Choice of Two Entrees $20.50 •
Entrees are served with Our Homemade Breac,4
Tossed Garden Salad with choice of dressing,
Chefs selection ofseasonal vegetable and your choice of RoastedBaby
Red Potatoes, Whipped Idaho Potatoes or Rice Pilaf
Twice Baked Potato(add$1.00 Per Person)
Cofee, Tea&DecafService
. Roast Turkey Breast
Sage Stuffed Chicken
London Broil of Beef
} . , :� Roast Pork Loin ht `1�
Is, ' •t 'Pit Style Pork Shoulder I
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Morning Selections
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Wheat or Homemade White Toast
Two Slices . 75
English Muffin 1 .00
Bagel w/Cream Cheese 1 . 75
Assorted Muffins 1 . 50
Granola w/Milk 2 .00
Oatmeal 2 . 25
Fresh Whole Fruit . 75
Dannon Yogurt 8oz 1 . 75
Assorted Energy Bars 1 . 50 - 2 .00
Biscotti 1 .00
Morning Specials
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Fresh Baked Cinnamon Rolls 1 . 50
Fresh Baked Pecan Rolls 1 . 50
Fresh Baked Danish 1 . 50
Fresh Baked Scones 1 . 50
SandichSeIeC)tions
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Create your own Sandwich or Wrap
Served with your choice of Potato Chips or
Watermelon Wedge (in season) & Dill Pickle Spear
Meats Cheese Veggies Condiments Bread
Turkey American Lettuce Mayonnaise Homemade White
Ham Sharp Cheddar Tomato Mustard Oat Bran Wheat
Roast Beef Swiss Onion Dijon Mustard 7" French Roll
Tuna Salad Provolone Green Pepper Ranch Pita
Roasted .Red Peppers Italian Wraps
any one Meat combination 5 . 50
Sandwich Specials
Daily Sandwich Specials will be rotated in the menu cycle based on customer response
4.25 - 7.25
Cold Selections Warm Selections
Grilled Vegetables Grilled Portabella Mushrooms
on Foccocia with Provolone with Zucchini, Fresh Mozzarella,
Dagwood Sandwich Roasted Red Pepper & Tomato
Ham, Turkey & Salami Egg White Sandwich
with Thousand Island Dressing Philly Steak
Corned Beef Meatball Submarine
on Rye Bread Italian Beef
American Submarine Grilled Chicken Breast
Turkey, Ham, Salami & American Cheese
Italian Submarine Barbecue Beef or Chicken
Capicolla, Mortadella, Salami & Provolone Malibu Chicken
Corned Beef Chicken Breast with Ham
& Melted Swiss Cheese
Chicken Salad Turkey Club
Egg Salad Classic Rueben
Chicago Style Hot Dog
Beef & Cheddar
French Dip
Chicken Parmesan
Soup Selections
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to be rotated in the menu cycle based on customer response
Cup $2.00 Bowl $3 . 50
Minestrone Beef Noodle
Potato Bacon Vegetable Lentil
Wisconsin Cheddar Beef Consomme
Broccoli Cheese French Onion
Ham and Navy Bean Cajun Chicken Rice
Chicken Noodle Northern Bean
Split Pea with Ham Chicken Tortellini
Potato Chive Chinese Vegetable
Crab Chowder Seafood Chowder
Cream of Crab Boston Clam Chowder
Turkey Noodle Cream of Tomato
Chili - Beef or Chicken Tomato Florentine
Texas Steak Chili Cream of Asparagus
Chili Mac Twice Baked Potato
Cream of Chicken Cream of Spinach with Bacon
Cream of Chicken with Wild 10 Bean
Rice Cream of Mushroom
Chicken Corn Chowder Chilled Gazpacho
Corn Chowder Cuban Black Bean
Egg Drop Chunky or Garden Vegetable
Beef Barley Low Fat Vegetarian
Chicken Couscous
German Harvest
Salad Selections
All of the following salads are accompanied by our Homemade Bread
Classic Cafe Salad
Romaine lettuce and mixed greens topped with tomato, cucumbers,
julienne carrots, red cabbage and a choice of dressing.
5.25
Tropical Salad
Mixed greens and romaine lettuce with sliced almonds, mandarin orange,
julienne carrots, red cabbage and our poppy seed or fat-free raspberry
vinaigrette dressing.
5.75
Florida Fresh Fruit Plate
Fresh Cut Melons, Pineapple, Strawberries, Kiwi & Grapes
served with Cottage Cheese, Shredded Carrot and a slice of Date Bread
6.25
Caesar Salad
Romaine lettuce, Asiago-Parmesan cheese, homemade croutons
and our special Caesar dressing.
5.75
Grilled Chicken Caesar Salad
Romaine lettuce, tender grilled chicken, Asiago-Parmesan cheese, homemade
croutons and our special Caesar dressing.
7.50
Grilled Chicken or 98% Fat free Smoked Turkey may be added to any salad
for an additional charge of$ 1.75
During the summer months Specialty Salads will be added to the Menu
Dessert Selections
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Fresh Baked Cookies 1 .00 Brownies 1 .50
Chocolate Chip Lemon Bars 1 .50
Oatmeal Raisin Assorted Cookie Bars 1 .50
Peanut Butter Raspberry Struesel Bars 1 .50
Toffee Chip Eli's Cheese Cake 2. 50
Double Chocolate
White Chocolate & Macadamia Nut
Beverage Selections
Coffee
c� � Gatorade 1 . 75
Small 1 .00 Senior .60 Large 1 .35 Bottled Fruit juice 1 . 75
Pepsi Fountain Drinks Tropicana Smoothie 2 . 75
Small 1 .00 Medium 1 .25 Large 1 .35 Smoothie 3 . 50
Milk . 75
Protein Drink 4. 75
Water 1 . 25 Fantasia 3 . 25
Specialties Coffee Selections
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Espresso 2 . 75
Capp uccino3 .00
Cafe Latte 2 . 75
Cafe Mocha 3 .00
Kids Selections
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Selections come with Chips, Fruit Snack & Milk or small Soft Drink
Peanut Butter & Jelly
Hot Dog
Grilled Cheese
Mac & Cheese
2 . 75
jell-0 Cups . 50
Chips . 50
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Concession Stand
All Beef Hot Dogs 1 .50 Ice Cream 1 .25
Cheese Dog 2.00 Premium Ice Cream 2.00
Ketchup, Mustard, Pickle Relish, Chopped Onion Good Humor & Blue Bunny Products
Sport Peppers add .25 The Champ
Nachos 2.00 Bomb Pop
Super Nacho 3.50 Popsicle
Pizza by the Slice 2.00 Reduced fat Star Bar
Cheese FrozFruit Bars in assorted flavors
Pepperoni Lemon Super Freeze Cup
Malt Cup
Sausage Sundae Crunch Bar
14" Pizza 12.00 Strawberry
Chocolate
Potato Chips .50 Royal Toffee Crunch Bar
Ice Cream Sandwiches
Assorted Snack Chips Chocolate Chip w/Vanilla
Jays products Cookies -n- Cream
Pretzel 1 .25
Pretzel with Cheese 1 .75 Coffee
Popcorn 1 .50 Small 1 .00 Senior .60 Large 1 .35
Cotton Candy 1 .50 Pepsi Fountain Drinks
Fresh Baked Cookies 1 .00 Medium 1 .25 Large 1 .35
Chocolate Chip Bottled Fruit Juice — 1 .75
Oatmeal raisin Milk .75
Peanut butter Gatorade 1 .75
Toffee Chip Water 1 .25
Double Chocolate Tropicana Smoothie 2.75
White Chocolate & Macadamia Nut Smoothie 3.50
Protein Drink 4.75
Fantasia 3.25
Prices include Tax
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BEVERAGE MARKETING AGREEMENT
This Beverage Marketing Agreement(the"Agreement")is made on this ,Z�Wda of
A� `/ ' Y
2002, by and between the City of Elgin, an Illinois municipal corporation (the
"City') and PepsiAmericas,Inc. ("PepsiAmericas"). PepsiAmericas and City hereby agree
as follows:
1. The City, after independently seeking proposals from all interested persons and
entities, has independently selected PepsiAmericas to provide the services and
products as set forth in this Agreement.
2. The use of the term"Beverages" within this Agreement shall mean any and all non-
alcoholic drinks except milk and hot beverages.
3. The use of the term "Brands" within this Agreement shall mean any and all
Beverages sold and distributed by PepsiAmericas and any and all Beverages
PepsiAmericas may sell or distribute in the future including, but not limited to,
carbonated soft drinks, non-carbonated soft drinks, juices, juice-containing
beverages, teas, sports or isotonic drinks, bottled waters and bottled coffees.
4. The use of the term "Facilities" within this Agreement shall collectively mean the
City's Lords Park Family Aquatic Center,the Wing Park Family Aquatic Center and
The Centre of Elgin.
5. The term of this Agreement shall co
mmence
ce on 23 May 2002 and terminate on
22 May 2003 unless it is terminated earlier pursuant to the provisions of this
Agreement. The Agreement shall be automatically extended for four consecutive
one-year terms unless the City notifies PepsiAmericas of its intention not to renew
the Agreement in writing not less than thirty(30) days before the expiration date of
the current term.
6. During the entire term of this Agreement,PepsiAmericas shall provide and supply
City with all necessary equipment to dispense the Brands at the Facilities without
charge; provided that all Beverages are supplied to City at the Facilities by
PepsiAmericas as set forth in this Agreement and that the only products dispensed
from such equipment are the Brands. PepsiAmericas will provide service on all
equipment without charge to City. All rights,title and interest in all PepsiAmericas
equipment supplied to City shall at all times remain with PepsiAmericas.
7. PepsiAmericas shall provide the City with not less than six(6)vending machines to
be used for dispensing Brands at The Centre. The vending machines shall be
installed at The Centre in locations determined by the City.The City shall stock the
EXHIBIT
lb
vending machines with Brands purchased from PepsiAmericas and the City shall
retain the proceeds from all Brands sold from the vending machines.
8. During the first term of the Agreement, the City shall purchase from PepsiAmericas
not less than one thousand (1000) cases of the following Brands in any combination
as determined by the City: Soda in twenty (20) ounce containers; sport drink in
twenty (20) ounce containers; water in twenty (20) ounce containers, or; juice in
eleven and one-half(11.5)ounce containers. During each of the four one-year terms
that may be extended pursuant to the terms of this Agreement, the City shall
purchase from PCBG not less than two thousand five hundred (2500) cases of the
following Brands in any combination as determined by the City: Soda in twenty
(20) ounce containers; sport drink in twenty (20)ounce containers;water in twenty
(20) ounce containers, or;juice in eleven and one-half (11.5) ounce containers. The
price at which City will purchase said quantities of Brands in cases from
PepsiAmericas shall be fixed at the following rates during the first term of the
Agreement: Soda in twenty (20) ounce containers—$12.15 per case; sport drink in
twenty (20) ounce containers—$12.65 per case; water in twenty (20) ounce
containers—$7.00 per case;juice in eleven and one-half (11.5) ounce containers—
$12.50 per case. During each of the four one-year renewal terms that may be
exercised by the parties pursuant to the terms of this Agreement, PepsiAmericas
may increase the per case price of the Brands purchased by City in an amount equal
to the April consumer price index(CPI) or three(3)percent,whichever is less,over
the per case price of Brands being paid by the City to PepsiAmericas during the
immediately preceding term of the Agreement.
9. During the first term of the Agreement,the City shall purchase from PepsiAmericas
not less than four hundred (400) gallons of"bag-in-the-box" soda. During each of
the four one-year terms that may be extended pursuant to the terms of this
Agreement, the City shall purchase from PepsiAmericas not less than six hundred
(600) gallons of"bag-in-the-box" soda. The price at which City will purchase said
gallons of "bag-in-the-box" soda from PepsiAmericas shall be fixed at the rate of
thirty-nine and 10/100 dollars($39.10)per five(5)gallon container during the first
term of the Agreement. During each of the four one-year renewal terms that may be
exercised by the parties pursuant to the terms of this Agreement, PepsiAmericas
may increase the per case price of soda purchased by City in an amount equal to the
April consumer price index (CPI) or three (3) percent, whichever is less, over the
per case price of soda being paid by City to PepsiAmericas during the immediately
preceding term of the Agreement.
10. PepsiAmericas shall provide the City with an annual marketing fund in the amount
of two thousand dollars ($2000.00) upon the parties' execution of this Agreement.
During each of the four one-year terms that may extended pursuant to the terms of
this Agreement, PepsiAmericas shall provide the City with an annual marketing
fund in the amount of six thousand dollars ($6000.00), payable to the City at the
commencement of each one-year term.
2
11. PepsiAmericas shall provide to the City at no cost two hundred and sixteen (216)
shirts to be used for marketing purposes upon the parties' execution of this
Agreement. During each of the four one-year terms that may extended pursuant to
the terms of this Agreement,PepsiAmericas shall provide to the City at no cost two
hundred and sixteen (216) shirts to be used for marketing purposes at the
commencement of each one-year term.
12. The City or PepsiAmericas may terminate this Agreement by providing the other
not less than sixty (60) days'written notice of its intent to terminate this Agreement.
Sixty (60) days' written notice shall be required except for PepsiAmericas' or the
City's breach of any condition in this Agreement. Upon the termination of this
Agreement, the City shall return all PepsiAmericas equipment on the Facilities to
PepsiAmericas.
13. Notwithstanding the provisions of Paragraph 12 of this Agreement,should the City
or PepsiAmericas violate or breach any term of this Agreement, such violation or
breach shall be deemed to constitute a default, and the other party has the right to
seek such administrative, contractual or legal remedies as may be suitable to the
violation or breach; and in addition, if either party, by reason of any default,fails
within fifteen (15) days after notice thereof by other party to comply with the
conditions of the Agreement, the other party may terminate this Agreement.
14. The City hereby appoints PepsiAmericas, through its Brands, as the official
Beverage supplier, distributor and advertiser for Beverages at the Facilities. The
City further recognizes and sanctions PepsiAmericas to use,on a royalty-free basis,
the City's name and location of the Facilities in any and all Brand advertising,
promotional and merchandising materials that PepsiAmericas may develop or
produce,if any,in connection with this Agreement.The City shall cause the Brands
to be available at the Facilities and no Beverages or Beverage-related items
including but not limited to, cups or premium items, that compete with or are the
same as or similar to the Brands shall be made available,advertised or promoted at
the Facilities or by City.
15. PepsiAmericas shall be afforded space in a prominent location at various locations
at the Facilities, as determined by the City, for exclusive Brand identification
including, but not limited to, any and all menu and message boards in the event
any space is provided on such menu and message boards for Brand identification.
PepsiAmericas shall purchase all signs for Brand identification and shall install all
signs under the direction and supervision of the City in compliance with all
applicable ordinances and other requirements of law.The installation of any Brand
identification signs shall be limited to the interior of the Facilities. PepsiAmericas
shall be responsible for the maintenance of all Brand identification signs erected at
the Facilities.Any and all space afforded to PepsiAmericas shall be dearly visible to
the purchasing public.The City agrees that it will be responsible for policing those
3
locations in the immediate vicinity of the Facilities under its control to insure that
assigned areas for Brand-identified advertising are maintained and further agrees
that it will prohibit the placement of any and all advertising or promotional
materials of any Beverages that compete with or are the same as or similar to the
Brands at all areas in and around the Facilities.
16. Notwithstanding the provisions of Paragraphs 14 and 15 of this Agreement,the City
reserves the right to honor national sponsorship agreements with soft drink
companies for special events or tournaments conducted at the Facilities.
17. The City represents and warrants to PepsiAmericas that all appropriate approvals
required to enter into this Agreement have been granted and the individual
executing this Agreement on behalf of the City has been duly authorized to enter
into this Agreement on behalf of City. The City also agrees that at no time will it
challenge, contest, disclaim or deny the authority of the individual signing this
Agreement on behalf of City or use as a basis to void, cancel or nullify this
Agreement or claim that the individual signing below was not authorized to sign
this Agreement on behalf of City.Further,the City guarantees and warrants that the
execution, delivery and performance of this Agreement by City will not and does
not violate any agreements with or the rights of third parties. No official, director,
officer, agent or employee of the City shall be charged personally or held
contractually liable under any term or provision of this Agreement or because of
their execution, approval or attempted execution of this Agreement.
18. In all hiring or employment made possible or resulting from this Agreement,there
shall be no discrimination against any employee or applicant for employment
because of sex,age,race,color,creed,national origin,marital status,or the presence
of any sensory, mental or physical handicap, unless based upon a bona fide
occupational qualification, and this requirement shall apply to,but not limited to,
the following: employment advertising,layoff or termination,rates of pay or other
forms of compensation and selection for training, including apprenticeship. No
person shall be denied or subjected to discrimination in receipt of the benefit of any
services or activities made possible by or resulting from this Agreement on grounds
of sex, race, color, creed, national origin,age except minimum age and retirement
provisions, marital status or the presence of any sensory, mental or physical
handicap. Any violation of this provision shall be considered a violation of a
material provision of this Agreement and shall be grounds for cancellation,
termination or suspension,in whole or in part, of the Agreement by the City.
19. As a condition of this contract, PepsiAmericas shall have a written sexual
harassment policies that include, at a minimum, the following information:
A. The illegality of sexual harassment.
B. The definition of sexual harassment under state law.
4
•
C. A description of sexual harassment, utilizing examples.
D. The vendor's internal complaint process including penalties.
E. The legal recourse, investigative and complaint process available through the
Illinois Human Rights Commission.
F. Directions on how to contact the department and commission.
G. Protection against retaliation, as provided to the Department of Human
Rights upon request.
20. This Agreement and each and every portion thereof shall be binding upon the
successors and the assigns of the parties hereto; provided, however, that no
assignment shall be made without the prior written consent of the City.
21. It is understood and agreed that nothing herein contained is intended or shall be
construed to, in any respect, create or establish the relationship of co-partners
between the City and PepsiAmericas or as constituting PepsiAmericas as a general
representative or general agent of the City for any purpose whatsoever.
22. This Agreement shall be deemed to have been made in, and shall be construed in
accordance with the laws of the State of Illinois. Venue for any legal proceedings
shall be in the Circuit Court for the Sixteenth Judicial Circuit,Kane County,Illinois.
23. In the event any of the covenants,agreements,terms or provisions contained in this
Agreement shall be invalid, illegal or unenforceable in any respect, the validity of
the remaining covenants,agreements,terms and provisions contained herein shall
not in any way be affected, prejudiced or disturbed thereby. Any failure by either
party hereto to enforce one or more of the terms or conditions of this Agreement
shall not constitute a waiver of such terms or conditions or of either party's right to
thereafter enforce this Agreement.
24. This Agreement fully expresses the entire understanding of PepsiAmericas and the
City. Any and all understandings are hereby canceled. No future changes in the
terms of this Agreement shall be valid unless reduced to writing and signed by both
PepsiAmericas and the City by their legally authorized officials.
IN WITNESS WHEREOF,the parties have executed this Agreement on the date and
year first above written.
CITY OF ELGIN PEPSIAMERICAS, INC.
5
By. ` By:
Mana er
Attest
City Clerk
6
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HAWAIIAN PUNCH MUG ROOT BEER ti 20 oz ORANGE STRAW BANANA SOBE 16 OZ GLASS
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NESBITT LEMONADE DIET LIPTON BRISK WITH LEM $18.50 PER I$.77
LIPTON BRISK TEA 10 oz.Glass UNSWEET NO LEMON
DIET LIPTON BRISK TEA $7.25 per /$.302 _.] SWEETENED NO LEMON
SEAGRAMS GINGER ALE PEPSI Energy Drinks 8.3 OZ CANS SWEETENED WITH LEMON
FRAPPUCCINO 9.5 OZ. DIET PEPSI 2 $29.95 PER/$1.248 DIET LEMON FLAVOR ..
--•'i$22.00 per /$.917 SIERRAMIST MT. DEW AMP GREEN TEAW/HONEY 1
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'
Corporation License No.
Limited Liability Company(LLC) (Office use only)
CITY OF ELGIN, ILLINOIS
APPLICATION FOR ALCOHOLIC LIQUOR LICENSE
TO: Local Liquor Control Commission
City of Elgin, Illinois
Pursuant to the provisions of Chapter 6.06 of the Elgin Municipal Code, regulating the sale of
alcoholic liquors in the City of Elgin, Kane and Cook Counties, State of Illinois, and all amendments
thereto now in force and effect, the undersigned hereby makes application for issuance of a retail
liquor license. Applicant provides the following information, attaching additional sheets as necessary
to provide all information required, together with all required documents and application and license
fees.
Class of License Applied For For term Ending April 30, 200
1. Name of establishment to be licensed
Address of premises
Business Telephone
2. Registered corporate name of applicant
Corporate headquarters address
Telephone
Date of Incorporation State of Incorporation
Date Charter Issued
If foreign corporation, date of being qualified to do business under the "Business Corporation
Act of 1983"
If foreign corporation, give name and address of registered agent in Illinois
Copy of Certificate of Incorporation issued by Secretary of State
is attached. Yes No
3. Business office address and telephone number which is to be used for all correspondence
regarding this license, if approved.
Telephone EXHIBIT
1
4. Provide the following information for all officers, directors, and other persons or entities
owning more than 5 percent of the stock of the applicant corporation. (Attach additional
sheets if necessary)
Name Date of birth
Residence address
Home telephone Social Security No.
Position with business % of stock owned
Driver's License No.
Name Date of birth
Residence address
Home telephone Social Security No.
Position with business % of stock owned
Driver's License No.
5. Manager of the business
Residence address
Home telephone Social Security No.
Date of birth Driver's License No.
Length of time resident of Illinois City of Elgin
County of Kane/Cook(circle appropriate one)
6. Nature of business
7. If this application is for a class E or E-1 license, complete the following:
Amount of anticipated gross monthly revenue from:
Sale of food $
Other sources within the proposed premises $
8. Nature of entertainment proposed to be offered
9. Provide a detailed description of the premises (specify number of rooms, floorspace,
entrance, etc.)
Photograph of exterior is attached. Yes No
-3-
Set of floor and site plans prepared under the seal of an architect or engineer licensed to
practice in Illinois accompanies this application. Yes No (Required for the initial
license at a premises and for Class E and E-1)
10. Premises for which application is made were:
(a) Purchased by applicant on
(Attach proof of ownership or contract for purchase)
OR
(b) Leased by applicant for period from to
(Attach copy of lease)
11. Is the premises for which license is sought within 100 feet of any church, school, hospital,
home for aged, for indigent persons, or for veterans, or any military or naval station?
12. List any convictions of non-traffic violations of any ordinance or statute of any city, county,
state, or of the federal government indicating the name of the offense (s) and date (s) of
conviction. This information must be provided concerning all shareholders, directors,
officers, and managers. (Attach additional sheets if necessary)
13. Have the officers of the applicant corporation and designated manager read and do they
understand the liquor laws of the State Of Illinois and the City of Elgin?
14. Is any officer, director, or shareholder of applicant corporation or manager of the proposed
business disqualified from receiving a liquor license by reason of any matter contained in the
aforesaid laws?
15. Is applicant aware of the provision of the Elgin Municipal Code which requires that all persons
who serve or sell alcoholic beverages must complete a state-certified Beverage Alcohol Sellers
and Servers Education and Training (BASSET) program?
16. Does applicant have dram shop insurance to cover the premises sought to be licensed?
(Certificate of insurance must be attached or furnished prior to issuance of license)
17. Has applicant or any shareholder, directors, or officer of applicant corporation, previously
submitted an application for a liquor license to any governmental entity in the United States?
If"Yes," attach a separate sheet with the following information for each application submitted:
(a) Governmental entity to which application was submitted.
(b) Date of application.
(c) Was application approved?
-4-
(d) If application was approved state the name and address of the establishment(s).
(e) Period of time during which a liquor license was held for each establishment.
(f) Were any fines imposed for any of the aforesaid establishments?
(g) If fines were imposed, furnish dates, reasons, and amounts of fine.
(h) Was any liquor license ever suspended or revoked?
(i) If license was ever suspended or revoked, furnish dates, reasons, and length of
suspension or revocation.
(j) Does the above information pertain to the applicant corporation? If not, state the name
of the corporation that was the licensee.
(k) If the above information does not apply to the applicant corporation, state which one
(or more) of the shareholders, directors, or officers of the applicant corporation said
information pertains to.
AFFIDAVIT
We,the undersigned officers of the above-named corporation, each first being duly sworn, state that each of us
has read the above and foregoing application, the matters stated thereon are true and correct, are made upon
our personal knowledge and information, and are made for the purpose of inducing the City of Elgin to issue
the license herein applied for.
We further agree that any license issued shall be issued on the basis of the foregoing facts,which are hereby
acknowledged to be material, and that if any of the following facts are changed without prior approval of the
Local Liquor Control Commission, or are incorrect, said license may be revoked or suspended at the sole
discretion of the Local Liquor Control Commission.
We further acknowledge that a criminal history background check will be made with respect to the applicant
and in the case of corporate applicants all shareholders owning five prevent or more of the shares of the
applicant corporation and its directors, officers, and managers. Each such person for whom a criminal history
background check will be conducted shall execute any and all necessary documents to allow for such criminal
history background check. Costs of said background check shall be paid in advance by the applicant.
We further agree not to violate any of the laws of the United States, the State of Illinois, or any of the
ordinances of the City of Elgin in the conduct of business described herein.
We further swear that we are the duly constituted and elected officers of said applicant and as such are
authorized and empowered to execute this application for and on behalf of said applicant.
Name of Corporation
(Corporate Seal)
President
Secretary
SUBSCRIBED AND SWORN TO BEFORE ME
THIS , 200
NOTARY PUBLIC
Ordinance No. G
AN ORDINANCE
AMENDING CHAPTER 6.06 OF THE ELGIN MUNICIPAL CODE, 1976
AS AMENDED, ENTITLED "ALCOHOLIC LIQUOR DEALERS"
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS:
Section 1. That Chapter 6.06 of the Elgin Municipal Code, 1976, as amended,
entitled "Alcoholic Liquor Dealers," be and is hereby amended by amending Section
6.06.040, entitled, "License Classes; Fees," to add the following new subsections to read
as follows:
W. Class U: For the retail sale and consumption of alcoholic liquor for consumption
on the premises of a "musical entertainment club," as that term is defined in this
subsection, and subject to the following conditions:
1. "Musical entertainment" shall mean the playing of live music by a person
or person using string, brass, reed, woodwind, percussion, electronic or
digital instruments at a volume which does not create a public nuisance
and/or performances by individuals and/or groups which may involve
acting, singing, dancing, comedy and the reading and/or recital of poetry.
2. "Musical entertainment club" shall mean a facility in which "musical
entertainment," as that term is defined in this subsection, shall be
provided to patrons of the establishment on Fridays and Saturdays
between the hours of 8:00 P.M. and 1:00 A.M. the following day, and on
such other days and hours as determined by the licensee, subject to the
provisions of this chapter.
3. A "restaurant," as that term is defined in article I, paragraph 2.23 of the
Illinois Liquor Control Law, shall be established on the licensed premises
of a musical entertainment club in accordance with the following
conditions:
a. The restaurant established as part of a musical entertainment club
within the premises of a musical entertainment club shall have a
regular capacity, in accordance with existing city and state public
health and fire prevention ordinances and statutes, to serve meals
to not less than one hundred (100) persons at any one time, that
thirty-five percent (35%) or more of the gross revenue in any month
from the operation of the licensed premises must be from serving
meals and that fifty percent (50%) or more of the floor area of the
musical entertainment club must be utilized for dining room area
for the regular service of meals.
b. For the purposes of this Section, "gross revenue" shall be defined
as the total amount of cash or other consideration, including all
taxes collected by the seller, received by the licensee as the result of
the transfer of goods, or the provision of services to another.
c. The licensee shall maintain adequate books and records in
accordance with generally accepted accounting standards which
shall clearly indicate gross revenue from the sale of alcoholic liquor
separately from the gross revenue from the serving of meals. The
licensee shall make such books and records available for inspection
by the Local Liquor Control Commission or it's designee. Such
inspection may be conducted during normal business hours on the
licensed premises or at such other location in the City as directed
by the Local Liquor Control Commission. The Local Liquor Control
Commission shall determine, as a result of such inspection,
whether, in the Local Liquor Control Commission's opinion, the
books and records maintained by the licensee meet the
requirements of this Section and whether there is cause for the
Local Liquor Control Commission to revoke or suspend the license,
impose a fine on the licensee, or impose a fine in addition to
revoking and suspending the license in accordance with the
provisions of this Title.
4. There shall be no signage outside the musical entertainment club
indicating or advertising the sale of alcoholic liquor.
5. The licensee shall provide for the service of meals to its patrons during all
times in which alcoholic liquor is being served on the premises, provided
however, the licensee may discontinue the service of meals to its patrons
not more than one (1) hour before termination of the service hours for the
sale of alcoholic beverages as set forth in section 6.06.117A of this chapter.
6. The license fee per year shall be$1500.00.
X. Class V: For the retail sale and consumption of alcoholic liquor in conjunction
with events conducted on the premises of the city-owned "The Centre of Elgin,"
provided (1) the retail sale of alcoholic liquor is conducted with the operation of
a food service facility operating on the premises, (2) the retail sale and
consumption of alcoholic liquor is performed solely during times when food is
being served on the premises, and (3) the retail sale and consumption of alcoholic
liquor is conducted solely within the Heritage Ballroom area of the premises,
notwithstanding the prohibitions regarding the consumption of alcoholic liquor
on any public property as provided by subsection 6.06.150B of this chapter. The
license fee per year shall be$100.00.
Section 2. That Section 6.06.050 of the Elgin Municipal Code,1976,as amended,
entitled "LICENSES; NUMBER TO BE ISSUED," be and is hereby amended by adding
new subparagraph E to read as follows:
The number of Class U licenses shall not exceed one(1) in number.
Section 3. That Section 6.06.115 of the Elgin Municipal Code, 1976,as amended,
entitled "BASSET TRAINING REQUIREMENTS," be and is hereby amended by
amending subparagraph A to read as follows:
For licenses effective on or after May 1, 1990, the original or renewal application
for a Class A, AA, B, B-1, C, D, E, E-1, F, G, J, K, N, N-1, 0, P, R, T, U and V
license shall be accompanied with proof of completion of a State certified
"Beverage Alcohol Sellers and Service Education and Training Program"
(BASSET) for all persons who serve or sell alcoholic beverages pursuant to that
license.
Section 4. That Section 6.06.117 of the Elgin Municipal Code, 1976, as amended,
entitled "Service Hours," be and is hereby amended by amending the first paragraph of
subparagraph A to read as follows:
A licensee holding a Class A, AA, B, B-1, C, D, E, E-1, F, G, H, J, 0, P, T, U or V
license may sell or permit to be sold alcoholic liquors only between the following
hours:
Section 5. That all ordinances or parts of ordinances in conflict with the
provisions of this ordinance be and are hereby repealed.
Section 6. That this ordinance shall be in full force and effect upon its passage
and publication in the manner provided by law.
Ed Schock, Mayor
Presented:
Passed:
Vote: Yeas Nays:
Recorded:
Published:
Attest:
Dolonna Mecum, City Clerk
��OF F<
G` U c City of Elgin Agenda Item No.
ITED�E%' E let
L r
G
July 3, 2003 m.'" I
/WC/IC.9,01,1AL LEISURE
"NE) ,ES
TO: Mayor and Members of the City Council "'"". ""`"`
FROM: David M. Dorgan, City Manager
Monica Meyers, Director, Parks & Recreation
SUBJECT: Cuisine America Contract Amendment
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of
the City Council with information to consider an amendment to the
contract with Cuisine America for café and concession operations in
The Centre.
BACKGROUND
Currently, Cuisine America holds a contract for banquet, Café and
concession operations in The Centre. On June 18, 2003, Cuisine
America provided the City a 30 day written notice requesting a
modification to the contract . This request was to eliminate Cuisine
America' s participation with the Café and concession operations at The
Centre. According to Cuisine America, since the facility opened in
December 2002, they have not met financial projections based on their
Proforma in the Café and concession operations at The Centre.
According to the current agreement, the City does not have to honor
the written request by Cuisine America to withdraw from the operation
of the café and concession portion of their contract. The current
agreement, as written, could force Cuisine America to fulfill this one
year obligation. Staff believes, however, it is in the best interest
of the City and Cuisine America to discontinue this portion of service
from their contract to enable them to focus more attention to the
banquet and meeting services at The Centre.
The Parks and Recreation Department is proposing that the Café and
concession operations be run in-house. Based on experiences at our
golf courses, outdoor aquatic Centers, and Sports Complex, we feel we
can, in turn, establish a successful operation at The Centre as well.
The current contract with Cuisine America provides a financial return
of 15% of gross sales to the City for the café and concession
operations alone. To date, the City has received $5, 811 .61 from
Cuisine America based on $63 , 665 .60 in café and concession gross sales
through May 31 (5% December 2002 - February 2003 and 15% after
February 28, 2003) . By managing the Café and concession operations
1 _
Cuisine America Contract Amendment
July 3 , 2003 r
Page 2
in-house, there is an opportunity to improve customer service and
increase the revenues returned to The Centre. Based on Cuisine
America' s actual gross sales to date, staff has developed a financial
projection report for the remainder of 2003, which is attached.
The financial projection report calls for the hiring of one permanent,
part-time manager and 8 part-time cashiers. A total of $58, 800 .00
will be required to operate the Café and concession operations for the
remainder of 2003 . The Cafe and concession operation will be run
experimentally for 2003 . An evaluation will be conducted to determine
the continuation in-house versus alternative operations or another
contract with an outside vendor.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
Di/ FINANCIAL IMPACT
k•--- owp—
Total revenue anticipate Ito be received from this operation for the
remainder of 2003 is $6 l
, 500 and will be credited to the Recreation
Fund, account number 296-0000-587 .40-00 .
Total expenses to support this operation for the remainder of 2003 are
estimated to total $58, 800 .00 broken out in the following account
numbers: 296-5051-762 .01-04, Part Time,�Omployee Earnings, $25, 975 ;
296-5051-762.32-04, ; 296-5051-762 .22-99,
Merchandise for Resale, $29, 500; 296-5051-762 .17-06, Clothing, $325
and 296-5051-762 .17-19, Miscellaneous Supplies; $1, 000; . A budget
adjustment will be necessary.
AL IMPACT
None.
ALTERNATIVES
1. Approve this contract amendment for Cuisine America to
discontinue the Café and concession operations while continuing
the banquet and meeting food/beverage services at The Centre.
2 . Not approve this amendment for Cuisine America to discontinue the
Café and concession operations at The Centre and force Cuisine
America to operate under the original terms of the agreement.
3 . Not approve this amendment for Cuisine America to discontinue the
Cuisine America Contract Amendment
July 3, 2003
Page 3
Café and concession operations at The Centre and send out a
Request for Proposal for concessionaires . When a new
concessionaire is hired and operating, Cuisine America would be
released from the agreement.
RECOMMENDATION
It is recommended that the City council approve this contract
amendment for Cuisine America to discontinue the Café and concession
operations while continuing the banquet and meeting food/beverage
services at The Centre.
Respectfully submitted for Council consideration.
LAR
Attachments
II
The Centre of Elgin
Café and Concession Financial Projection Report
Overview
The evaluation of the Centre of Elgin's current Café and Concession operations and the impending reality
that both operations will no longer be handled by an outside party have provided Centre staff with
numerous issues.
The first and most obvious issue in taking over the current operations from Cuisine America is the cost of
staffing that will be needed to maintain the current operations.
The second issue is the hours of operations for both the Café and the Concession. This issue along with
staffing will have the biggest impact on the profitability of these operations.These operations can only be
supported during high traffic times. All low to moderate usage periods should be supported by vending
operations which have fixed profit margins.
The third issue is the cost of securing the start up capital equipment that will be needed to maintain the
proposed menu and handle point of sale operations.
The fourth issue will be to put together a marketing plan that will target both primary and secondary
potential customers.
The fifth and final issue will be to develop a menu with both healthy choices for many of the adult patrons
as well as low cost items that will appeal to many youth and young adults that frequent The Centre.
Special attention will be given to products that have long shelf life, high potential profit margin and ease
of preparation.
Staffing
Staffing presents a very big challenge in making the cafe/concession a profitable venture for The Centre
of Elgin. To give the venture the best chance possible to succeed, a very lean staffing schedule will need
to be implemented. Since the proposed menu will require little or no preparation the café and pool
concession stand should be able to be staffed by one person. The Monday through Friday café hours
would be handled by a permanent part time café manager who would work the lunch shift from 11am to
2pm and prep food for the following day and make food orders as needed from 2pm to 5pm daily. This
manager would also over lap hours with pool concession staff to ensure that pool concession staff has
everything they need daily.
Listed below are the estimated staffing costs for café/concession operations:
*This staff could be rotated with main courtesy desk and pool courtesy desk.
1 Permanent Part Time Employee @ 1,560 hours @$13.41 per hour $20,919.60
Benefits @ 20% $4,183.92
Total $25,103.52
*8 Part Time Employees @ 350 hours @$7.14 per hour $19,992.00
Benefits @ 20% $3,998.40
Total $23,990.40
Total Staffing Cost $49,093.92 annually
Birthday Party
1 staff @ 200 hours @$7.14 per hour $ 1,428.00
•
Total Staff required Cafe/Concessions $24,547.00(6 months)
Birthday Party $ 1,428.00
$25,975.00
Hours of Operation
Another key element is to make sure that staffing operation costs do not cut into hard earned profit margin
that is earned during peak times such as lunch.Most participants that use The Centre between the hours of
5:30am and 9am are fitness class participants and Fitness Center members. Most people are looking to
buy products that can be purchased at the Fitness Center or in vending machines. Traffic patterns from
9am to 11am are fairly slow and can also be served by the Fitness Center and vending machines. Peak
programming and usage periods are generally 11 am to 7pm Monday through Friday. Peak usage on
Saturdays seems to be loam to 4pm and 1pm to 4pm on Sundays. Peak times will change drastically as
seasons change but because every hour of operation is very costly it would only be cost effective to
extend hours if there was guaranteed traffic flow pattern such the youth basketball program or special
event.
Café(Spring/Summer) Café(Fall/Winter)
Monday—Friday(11am—5pm) Monday—Friday(11am—5pm)
Saturday (loam—3pm) Saturday ( 8am—3pm)
Sunday (12pm—3pm)
Pool Concession(Spring/Summer) Pool Concession(Fall/Winter)
Monday-Friday(3pm—7pm) Monday—Friday(3pm—7pm)
Saturdays (3pm-6pm) Saturdays (1pm—6pm)
Sundays (1pm-4pm) Sundays (1pm-4pm)
Menu
A menu consistent with the other in-house food and beverage operations (i.e.: golf courses, aquatic
facilities and Sports Complex)will be offered.
The proposed café menu will be similar to the offerings at the Highlands of Elgin golf course as well as
incorporating other healthy options. The concession menu will be the same menu offered at the City's
other concession stands.
Start up Equipment
Listed below is a preliminary list of start up equipment that will be needed to prepare the café's proposed
menu. The prices for the proposed equipment were calculated from tab sheets used from bids for
concession stands at Wing and Lords Park Pools. Since the bids were not tabulated from this year, 10%
was added to all bid prices.Additional equipment not listed below will be secured free of charge through
supplying vendors which we will purchase supplies from for the operation. Cuisine America has agreed
to allow the City to use their equipment currently housed at The Centre thru November 2003 until
equipment can be secured. Listed below is the estimated cost for the café/concession start up equipment.
*These necessary items will be paid through the Sponsorship Fund for Capital Improvements/Equipment
for The Centre.
Description Amount
Hot/Brat Cooker(Roller) $ 591.00
Bun Warmer $ 447.00
Sneeze Guard $ 121.00
Popcorn Machine $ 1,036.00
Popcorn Base $ 535.00
Electric Convection Oven $2,625.00
Pots,Pans and Silverware $ 200.00
Serving Utensils $ 100.00
Toaster $ 75.00
Ice Maker $ 960.00
Serving Utensils $ 140.00
Quick and Crispy Cooker $ 1,700.00
Total Estimated Cost: $ 8,530.00
Computer/Registers
In order to track sales, inventory, cost of goods sold and profit margin the café would have enter all data
into Rec Trac. In order to do this, the café as well as the concession stand would each need a personal
computer with Rec Trac software. In addition,each personal computer would need a keyboard/mouse and
cash drawer. The computer and keyboard/mouse will be provided in-house from the MIS Department
with existing re-built hardware. The estimated cost of the registers/printers are listed below:
2 Cash Drawers @$500.00 each
2 Ithaca Thermal Printers @$410.00 each
Total Estimated Cost: $1,820.00
Marketing
Due the constantly changing traffic and attendance patterns in The Centre, it will be critical that every
effort is made to market the Café to reach its primary audience, which is The Centre's patrons as well as
its full and part time staff. There should also be great deal of effort to market its secondary audience
which would include staff at City Hall, Hemmens, Public Works, Gail Borden Library, and other
businesses in the close proximity of The Centre.This could be done by placing easels with the Café daily
specials at secondary locations.
Menus
Signs and Easels
Flyers
Total Cost: $2,000.00
Uniform Costs
In order to keep consistent with The Centre uniform policy,uniforms will have to be purchased for all
Cafe/Concession staff. Estimated costs are listed below:
25 Polo Shirts
Total Cost: $325.00
Timeline for Conversion
Many steps need to be resolved to implement this proposed business plan.The first step is to secure
Foodservice Sanitation Certification from an approved Illinois Department of Public Health and
Education organization.The second step is to compile a projected profit/loss statement for the remainder
of the calendar year.The third step is to secure all equipment necessary for starting Cafe/Concession
operations.The fourth step is to conduct interviews and guide all candidates through the hiring process.
The fifth step is to meet with potential food venders to discuss delivery and additional to menu offerings.
The final step would be to conduct new employee training on food preparation,using the RecTrac point
of sale systems,preparing cash journal and general ledger reports,and providing superior customer
service.
Wayne Carlstedt,Assistant Manager,The Centre,has taken Foodservice and Sanitation Certification class
and the exam. The certification is pending dependant on test results.
A projected profit/loss statement has been completed based on monthly gross revenues reports supplied
by Cuisine America and is included.
Securing equipment for the Cafe/Concession start up is another factor that will involve Cuisine America.
They have agreed to allow the City to use of their equipment through November 2003. This will be a
critical issue insuring that there is not a long shut down in operations when conversion takes place.There
will have to be some small equipment such as serving utensils that will need to be purchased this should
be able to be accomplished by July lS`. In addition, $10,350.00 has been allocated to the purchase of food
preparation equipment,if needed.
All new positions could be posted on July 10th and interviews could begin on July 15t.All candidates
should be through the hiring process no later than July 29t. All food preparation,Rec Trac,and customer
service training could take place from July 29`'through August l s`.All new staff should be trained and
ready to go no later than Monday August 4,2003. Conversion could happen immediately following
Cuisine America's last day of operation(July 17,2003)by using current Wing and Lords Park concession
staff as well as other Centre desk staff.This could continue until all new employees are in place.
•
Ehe Centre of Elgin
;afe/Concession
Profit/Loss Statement (projected)
July - December 2003
Revenues:
Sales $63,500
Total Revenues $63,500
Expenses:
Operational Expenses
Staff $25,975
Cost of Goods Sold $29,500
Marketing $2,000
Uniforms $325
Miscellaneous Supplies $1,000
Total Operational Expenses $58,800
Net Income $4,700
Cost of Goods Sold/Total Sales = % Cost of Goods Sold
$29,500/$63,500 = 46%
Capital Expenses
Equipment $8,530
Computers/Registers $1,820
Total Capital Expenses* $10,350
Total Expenses $69,150
*Capital expenses were not included in net profit/loss because they will be purchased through
the sponsorship, if needed and therefore, will not effect operational expenses.
Attachment A