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HomeMy WebLinkAbout03-0321 PACE o3-03 \ - e ce , 550 West Algonquin Road, Arlington Heights, Illinois 60005-4412 (847) 364-8130 www.pacebus.com Thomas J. Ross Executive Director March 21, 2003 Honorable Edward Schock Mayor, City of Elgin 150 Dexter Court Elgin, IL 60120-5570 Dear Mayor Schock: Enclosed is a fully executed copy of the Hold Harmless Agreement for emergency transportation services in your area. The original agreement will be held in our Legal Department. Also enclosed are the emergency phone numbers and call procedures. Please ensure that your emergency personnel are made aware of and have this information. Thank you for your continued support and cooperation with Pace. Sincerely, /7/42). Melinda J. Me Lger Deputy Executive Director Revenue Services \,I\l L h,ddh.0 wlrw ciuni,ipuc.l.ipnm Enclosures cc: Mr. David Dorgan, City Manager Deputy Chief Lamkin, City of Elgin Police Dept. RELEASE AND HOLD HARMLESS AGREEMENT This agreement made on March 21, 2003 by and between Pace, the Suburban Bus Division of the Regional Transportation Authority("Pace") and The city of Elgin WHEREAS, The Village/City has requested Pace to provide transportation services to The Village/City if there is available manpower and equipment at the time of the emergency, and on the conditions that Pace is indemnified for the services rendered; NOW THEREFORE, Pace and The Village/City agree as follows: 1. Pace shall provide emergency transportation services to The Village/City for the purpose of evacuation of its residents, to the extent that equipment and manpower are available at the time of the emergency. In most cases, Pace will waive its cost to provide emergency services. However, if the event is of a long duration, The Village/City should discuss the actual costs of providing emergency transportation services and The Village/City shall reimburse Pace for such costs within thirty(30) days of receipt of the invoice. The Village/City agrees to waive, release and hold harmless Pace, its directors, officers, employees and agents from and against any claims, injuries, losses, or any causes of action whatsoever, arising out of or in any way relating to the provision of transportation services. 2. The Village/City agrees to indemnify Pace, its directors, officers, employees and agents from and against any claims, liabilities, losses, suits,judgements or settlements of any party arising out of or in any way relating to the provision of transportation services under this Agreement, including but not limited to any claims by The Village/City residents. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the date above written. Pace Suburban Bus Village/City Name Authorized Signature Autho. ►.e. f/. ature Melinda J. Metzger Print Name Print Name yjigyp/ Deputy Executive Director Print Title Print Title MJ M/mol-holdharm AFTER HOURS EMERGENCY CALL PROCEDURES During regular business hours,you can contact a Pace official directly by calling(847)228- 4200. In the event that you must reach a Pace official after hours, please follow the procedure listed below: 1. Dial 1-888-706-7223 from touch tone phones only. 2. Listen for the phone to be answered by a recorded message and follow directions. 3. After the tone, punch your number on the touch tone buttons. Be sure to enter your area code. 4. Hang up after your telephone number has been entered. 5. If you enter the wrong telephone number, hang up and start with Step #1 above. If a Pace official does not return your telephone call within minutes, repeat the procedure outlined above; however, replace the telephone number in Step #1 with 1-888-706-7222. Note: These emergency procedures can only be used on a touch tone telephone. 170 ce 550 West Algonquin Road, Arlington Heights, Illinois 60005-4412 (847) 364-8130 www.pacebus.com Thomas J. Ross — — -- Executii'e Director February 27, 2003 I P,":ISR — 3 ;;3 Honorable Edward Schock City of Elgin 150 Dexter Court Elgin, IL 60120-5570 Dear Mayor Schock: Pace should be a part of your community's emergency plan. Pace has in the past provided buses to be used in situations such as warming shelters by firemen in the winter or be able to provide buses for evacuation. Pace makes every attempt to assist, but we sometimes may be limited due to manpower and equipment available at the time of the emergency. We also provide training for your police and fire staff in the event one of our buses is involved in an emergency situation. If your community is interested in this arrangement and has not already done so, please sign the enclosed Hold Harmless Agreement and return it to my attention at Pace. Once a signed agreement is in place, procedures will be provided to contact Pace staff during an emergency. Pace cannot provide this emergency assistance service to municipalities without a Hold Harmless Agreement. If you have any questions, please feel free to call me at 847-228-2302. Thank you for your continued support and cooperation with Pace. Sincerely, • 1114q( Melinda J. Metzger Deputy Executive Director Revenue Services MJ M/wd:.1 to klHamiless-New/Request Enclosure cc: David Dorgan, City Manager Deputy Chief Lamkin, City of Elgin Police Dept.