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Home My WebLink About02-403 Resolution No. 02-403 RESOLUTION AUTHORIZING EXECUTION OF A PACE PARATRANSIT LOCAL SHARE AGREEMENT WITH THE SUBURBAN BUS DIVISION OF THE REGIONAL TRANSPORTATION AUTHORITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Ed Schock, Mayor, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute a Pace Paratransit Local Share Agreement on behalf of the City of Elgin with the Regional Transportation Authority for the Pace Dial-a- Ride program, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: December 18, 2002 Adopted: December 18, 2002 Omnibus Vote: Yeas : 7 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk — ee 550 West Algonquin Road, Arlington Heights, Illinois 60005-4412 (847) 364-8130 www.pacebus.com Thomas J. Ross Executive Director January 6, 2003 Ms. Loni Mecum City Clerk City of Elgin 150 Dexter Court Elgin, IL 60120-5555 Dear Ms. Mecum: Enclosed is a copy for your files of a fully executed 'Pace Paratransit Local Share Agreement' between Pace and the City of Elgin for Dial-A-Ride services in 2003. Thank you for your cooperation. Sincerely, 1/00. Melinda Y. Me ger Deputy Executive Director Revenue Services MJM:ns\Return of Agreement Enclosure PACE PARATRANSIT LOCAL SHARE AGREEMENT . City of Elgin This agreement is made this 3_2day of TAA/V4 R , 20Q3, by and between the Suburban Bus Division of the Regional Transportation Authority(RTA) ope ating under the name of and hereinafter referred to as "Pace",an Illinois municipal corporation,and the City of Elgin,an Illinois municipal corporation,hereinafter referred to as the "City". NOW THEREFORE, in consideration of the mutual promises and covenants contained herein, the sufficiency of which is hereby mutually acknowledged, the parties hereto hereby agree as follows: 1. TERM- This agreement will be in effect beginning January 1, 2003 and ending December 31, 2003. 2. SERVICE DESCRIPTION - The City will participate in the financial support of the transportation service described in the attached Exhibit"A". Exhibit"A"is hereby incorporated and made a part of this Agreement. 3. REPORTING - Pace will provide to the City on a monthly basis, a report with the following: A. Number of one way trips. B. Total Vehicle service hours (provided for Dial-A-Ride service as outlined in Exhibit "A" of this Agreement). C. A billing for Local Share, determined as outlined in Section 4 of this Agreement. 4. LOCAL SHARE FUNDING-The City agrees to reimburse Pace monthly for the Local Share incurred in operating the service described in Exhibit"A"of this Agreement. The Local Share will be calculated in the following manner: A. The Total Expense of the project will be calculated by multiplying the actual number of vehicle service hours attributed to service delivered per this Agreement by the hourly rate for providing service. Operating Deficit will be defined as Total Expense less fare revenue. B. The Pace Contribution will be the lesser of 1) 75% of the actual Operating Deficit attributed to a maximum of 5,125 vehicle hours of service, 2) $2.25 multiplied by the number of one-way passenger trips, or 3) $48,768. The Pace Contribution shall be calculated monthly on a year-to-date basis to adjust for actual vehicle hours of service and ensure that the annual Pace Contribution is not depleted in advance before the end of the term of this agreement. The Local Share is the Total Expense, as described in Section 4.B.1.,minus fares,minus the Pace Contribution. Charges to the City for service provided under this Agreement will not exceed $23,084. C. The City shall pay Pace within thirty(30) days of receiving the monthly bill for service costs. 2003 LSA Page 1 City of Elgin 5. AMENDMENT -This Agreement constitutes the entire Agreement between the parties hereto. Any proposed changes in this Agreement shall be submitted to Pace for its prior approval. Except for minor service changes, no modification, addition, deletion, revision, alteration or other change to this Agreement shall be effective unless and until such changes are reduced to writing and executed by the authorized representatives of parties hereto. 6. TERMINATION - This contract can be terminated upon thirty (30) calendar days written notice by Pace,if: 1) sufficient funds have not been appropriated to cover the estimated requirements by Pace or by any other agency funding the service; 2) Pace develops alternative public transportation services which,as determined by Pace will better meet the transportation needs of the public;or,3)the City fails to make payments as required by Section 4 of this agreement. 7. FAILURE TO PERFORM - Pace shall not be liable for any failure to provide service due to circumstances beyond the reasonable control of Pace. Pace shall make every reasonable effort to have service restored as soon as practical under the circumstances. No fees will be charged for service not performed. 8. INDEMNIFICATION-Pace agrees to and shall defend, indemnify, and hold harmless the City, and other municipalities or townships which contribute to the payment of the City's Local Share and their respective officers, agents, and employees from all and any liability,losses, costs, damage or expense, or injury to person or property, including reasonable attorneys fees, and other reasonable costs of defense, arising out of or resulting from this Agreement or from the services provided or to be provided under this Agreement. 9. RESOLUTION OF DISPUTES-Venue for the resolution of any disputes and the enforcement of any rights arising out of or in connection with this agreement shall be in accordance with the laws of the State of Illinois. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be made effective and executed as of the date first set forth above by their duly authorized officials. SUBURBAN BUS DIVISION OF THE REGIONAL TRANSPORTATION AUTHORITY PACE CITY OF ELGIN By: Y\ B 111& Thomas J. Ross, Executive Director dward c ock, Mayor Date: Date: 0/r'7/0 Attest: `�/ 1 �' Attest: Date: / Date: 2003 LSA Page 2 City of Elgin COST ESTIMATE WORKSHEET 2003 Local Share Agreement PROJECT: CITY OF ELGIN REVENUE $20,808 EXPENSE $92,660 DEFICIT $71,852 PACE SUBSIDY $48,768 LOCAL SHARE $23,084 RIDERSHIP 30,000 HOURS OF SERVICE UP TO 5,125 2003 LSA • • EXHIBIT A TRANSPORTATION SERVICES CITY OF ELGIN TYPE OF SERVICE Dial-A-Ride Bus Service SERVICE OPERATED BY Pace- River Division TRIP RESERVATION METHOD 24 hours in advance SERVICE AREA City of Elgin and surrounding areas SERVICE HOURS Monday through Friday 9:00am-2:30pm 4:00pm-4:30pm Dial-A-Ride Service for Subscription Riders Monday through Friday 7:30am-9:00am 2:30pm-4:00pm Trips to Spring Hill Mall Wednesdays, if 3 or more trip requests are received Service will not operate on the following holidays: • New Year's Day • Memorial Day • Independence Day • Labor Day • Thanksgiving Day • Christmas Day ONE-WAY FARE Basic Fare (Spring Hill Mall) Full Fare(Attendants) $1.30 $1.70 Reduced Fare $ .65 $ .85 Transfers $ .05 $ .05 Daily Subscription Service-$30.00 per month FARE STRUCTURE All fares are subject to change at the discretion of Pace. The applicable fares listed above are defined as follows: The Reduced Fare category includes children ages 7-11, senior citizens age 65+, and persons with disabilities who have an RTA Reduced Fare Card or an RTA ADA Paratransit Services Card, and students (high school or younger with proper identification)traveling to/from school only, during school hours. Children under the age of 7 can only ride when accompanied by a fare paying passenger. The first two children under the age of 7 can ride free,with any additional children paying the Reduced Fare Rate. RIDER ELIGIBILITY Persons age 65+ and persons with a disability. 2003 LSA OF E( CXIN\ Agenda Item No. City of Elgin flow E L 711: G mu December 13 , 2002 p�j�l (1 F"" tar TO: Mayor and Members of the City Council FINANCIALLY STABLE CITY GOVERNMENT EFFICIENT SERVICES, AND OUALIT Y INFRASTRUCTURE FROM: Olufemi Folarin, Interim City Manager SUBJECT: City Support for PACE Dial-A-Ride Service PURPOSE The purpose of this memorandum is to transmit a request to the Mayor and members of the City Council from PACE, the suburban bus service, for 2003 support of the Dial-A-Ride Program. BACKGROUND PACE provides Dial-A-Ride service in Elgin and the surrounding area. This service is available to senior citizens age 65 and over and persons with a disability. Service is available only with a 24-hour advance reservation and only in the morning and afternoon, Monday through Friday. The Dial-A-Ride service goes beyond the requirements of the ADA. Commencing in January of 1994 , the City Council has approved a series of one-year agreements with PACE for the City to provide a local share for Dial-A-Ride . This resulted from the City being approached by Elgin Township officials who were unable, for financial reasons, to continue the support for the service . Elgin Township had only been supporting the program since 1993 . Prior to that, the service was part of the City-provided bus service . Around the area, municipalities pay the local share of the Dial-A-Ride services as opposed to townships . Cost estimates provided by PACE show the program costing $92 , 660 , with revenue covering 22 . 4%, PACE subsidizing 52 . 7%, and the City requested to cover 24 . 9% r City Support for PACE Dial-A-Ride Service rft December 13, 2002 Page 2 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED The Fox Valley Center for Independent Living has indicated this service provides a critical link for residents to maintain their independence. FINANCIAL IMPACT The City' s share is a maximum of $23, 084 and will be paid out of the Riverboat Fund, account number (275-000-791 . 80-43) . Sufficient funds have been allocated in the proposed 2003 budget for this purpose . LEGAL IMPACT 'sYZone. ALTERNATIVES The City could choose not to fund the Dial-A-Ride program. RECOMMENDATION It is recommended that City Council approve the local share agreement of $23 , 084 . Respectfully submitted, O��`eeemi -olari Interim it - ager SRS: srs Attachment r