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HomeMy WebLinkAbout02-268 w Resolution No. 02-268 RESOLUTION AUTHORIZING EXECUTION OF A FOURTH AMENDMENT AGREEMENT WITH WILLIAMS ASSOCIATES ARCHITECTS, LTD. FOR THE CENTRE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Olufemi Folarin, Interim City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute a Fourth Amendment Agreement on behalf of the City of Elgin with Williams Associates Architects, Ltd. for design and construction services for the development of The Centre, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: July 24 , 2002 Adopted: July 24, 2002 Omnibus Vote : Yeas : 7 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk • • FOURTH AMENDMENT AGREEMENT THIS FOURTH AMENDMENT AGREEMENT is made and entered into this / day of (JCS US T 2002, by and between the CITY OF ELGIN, an Illinois municipal corporation hereinafter referred to as the "City") and WILLIAMS ASSOCIATES ARCHITECTS, LTD., an Illinois corporation (hereinafter referred to as "Architect"). WHEREAS, the City and Architect have previously entered into an Agreement dated November 17, 1999, relating to the Architect providing certain professional services for the City's proposed new recreation center (hereinafter referred to as the "Agreement"); and WHEREAS, the City and Architect have also previously entered into a First Amendment Agreement dated June 14, 2000, a Second Amendment Agreement dated October 25, 2000, and a Third Amendment Agreement dated February 22, 2001, providing for certain amendments to the Agreement; and WHEREAS, the City has requested and the Architect has agreed to provide additional services; and WHEREAS, Section IIA of the Agreement provides that additional services by the Architect beyond the scope of work of the Agreement requires prior written approval of the City Council. WHEREAS, in order to provide consistent terms between the City's existing Agreement with the Architect and the City's existing agreement with Gilbane Building Company, it is necessary to make certain amendments to the City's Agreement with the Architect. NOW, THEREFORE, for and in consideration of the mutual undertakings as contained herein, and the mutual undertakings as contained in the Agreement between the City and the Architect of November 17, 1999, as amended by the First Amendment Agreement dated June 14, 2000, Second Amendment Agreement dated October 25, 2000, and Third Amendment Agreement dated February 22, 2001, along with all other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1. That the foregoing recitals are incorporated into this Fourth Amendment Agreement in their entirety. 2. That the Agreement between the City and the Architect dated November 17, 1999, as amended by the First Amendment Agreement dated June 14, 2000, Second Amendment Agreement dated October 25, 2000, and Third Amendment Agreement dated February 22, 2001, is hereby further amended as follows: A. Section VI.B entitled "Percentage of Construction Cost Method" should be revised by adding an additional paragraph at the end of Subparagraph 4 thereof to read as follows: 1 • r . Fourth Amendment Agreement/ Elgin Family Recreation Center and Parking Garage 1) That in accordance with Section VI.B.1. Fee Basis of 5.5%: The Owner has approved a construction budget through the Bidding Phase to include the Base Bid and all Accepted Alternates, thus establishing the Architects / Engineers Base Fee accordingly as follows: a. Project Base Bid Cost $30,415,493 x 5.5% = $1,672,852.00 b. Remaining Pool $ 1,178,962 x 5.5% = $ 64,843.00 Construction Cost c. Climbing Wall $ 146,125 x 5.5% = $ 8,037.00 Construction Cost d. CM's Pre-Construction $ 202,620 x 5.5% = $ 11,144.00 Fee e. FF&E @ $ 500,000 x 5.5% = $ 27,500.00 f. Total Cost @ $32,443,200x 5.5% = $1,784,376.00 Therefore, the Project value noted in the last sentence of the second paragraph in the Agreement, which reads "PROJECT budget of $29,049,180", assumed a Construction budget which established the Architects Base Fee and shall be revised accordingly. Pursuant to the enclosed cost summary, and as previously noted herein, the Project Bid Results (Exhibits A and B), establishes the revised total Base Fee of One Million Seven Hundred Eighty-Four Thousand Three Hundred Seventy-Six Dollars ($1,784,376). B. Section VI. entitled "Payments to the Architect" is amended by adding the following Subparagraph E thereto: 1) That in accordance with Section II.B.3. Value Engineering Scope Changes: The Owner has directed the Architect and their Consultants to provide significant design changes, during 99% Construction Document Phase in an effort to successfully reduce the overall construction costs of the Parking Structure. The enclosed summary of the Architect's Parking Structure Consultant incurred Value Engineering Costs (Exhibit D), establishes an Additional Fee increase in the amount of Ten Thousand Four Hundred Forty Dollars ($10,440). Therefore, the revised total Fee for Walker Parking (Parking Structure Consultant) shall be revised to One Hundred Sixty Seven Thousand Four Hundred Forty Dollars ($167,440). Such additional Consultant shall be contracted directly by the Architect at a direct fee to the Owner without the 15% markup. The 15% mark-up provision in Section II.D of the Agreement dated November 17, 1999 is hereby waived for the aforementioned Consultant services by this Fourth Amendment. 2) That in accordance with Section II.B.10. Fast Track: The Owner and the Construction Manager have revised the previous Fast Track Construction Schedule, which deemed it necessary for the Architect / Engineers to prepare an Additional Bid Document Package. The cost for the Architect/ Engineers to provide this One (1) Additional Fast Track Bid Document Package is at a lump sum Addition Service Fee of Ten Thousand Dollars ($10,000). 2 • Fourth Amendment Agreement/ Elgin Family Recreation Center and Parking Garage 3) That in accordance with Section 11.13.17. Services for Tenant Rental Spaces: The Owner has entered into a lease agreement with Sherman for a Wellness Center within the Recreation Center. The costs to provide Architectural / Engineering and Interior Design Services, pursuant the enclosed Sherman Wellness Summary of Fees (Exhibits A and B), establishes a total base fee of One Hundred Five Thousand Five Hundred Ninety-Eighty Dollars ($105,598). 4) That in accordance with Section 11.13.22. Additional Consultants: The Owner recognizes the need for Additional Consultants than those listed in the Basic Services of the Agreement dated 17 November 1999. The Owner has requested the inclusion and coordination of Interior Specialty Banner Services for the design and installation of interior banners within the Facility. The enclosed cost summary of Judy Dioszegi Design to perform these Interior Specialty Banner Services (Exhibit E), establishes an Additional Services Fee in the amount of Fifty Six Thousand Three Hundred Seventeen Dollars (56,317). Such additional consultant shall be contracted directly by the Architect at a direct fee to the Owner without a 15% markup. The 15% mark-up provision in Section II.D of the Agreement dated November 17, 1999, is hereby waived for the aforementioned Consultant services by this Fourth Amendment. 5) That in accordance with Section II.D. Additional Parking Consultant Site Visit Services: The Owner has directed the Additional Services of the Parking Structure Consultant to perform eight (8) additional site visits than that originally contracted. The enclosed cost summary of the Architect's Parking Structure Consultant to perform these Additional Service Site Visits (Exhibit D), establishes an Additional Fee increase in the amount of Three Thousand Two Hundred Dollars ($3,200). Therefore, the revised total Fee for Walker Parking (Parking Structure Consultant) shall be revised to One Hundred Seventy Thousand Six Hundred Forty Dollars ($170,640). Such additional consultant shall be contracted directly by the Architect at a direct fee to the Owner without a, 15% mark-up. The 15% mark-up provision in Section II.D. of the Agreement dated November 17, 1999 is hereby waived for the aforementioned consultant services by this Fourth Amendment. 6) That in accordance with Section III.H. "Alternates": The Owner has approved the Architect to provide Architectural Engineered Project Alternates for bids that have subsequently not been accepted, therefore contractually termed Unaccepted Alternates. Pursuant the enclosed cost summary of the Project's Unaccepted Alternate Bid Results (Exhibits A and C), establishes the total Unaccepted Alternate Architect/ Engineering Fee of Twenty-Nine Thousand Eight Hundred Seventy-Seven Dollars ($29,877). C. Section VI. entitled "Payments to the Architect" is amended by adding the following Subparagraph E thereto: 3 Fourth Amendment Agreement/ Elgin Family Recreation Center and Parking Garage 1) The total compensation to the Architect in accordance with the original Agreement and the inclusion of Amendments One, Two, Three and Four as summarized in Exhibit A is at a fee of Two Million Five Hundred Ninety-Two Thousand Two Hundred Forty Six Dollars ($2,592,246). 3. The reasons for the changes, as outlined by this Amendment Number Four, are germane to the original contract as signed. 4. That except as amended herein the terms and provisions of the Agreement between the City and the Architect of November 17, 1999, as amended by the First Amendment Agreement dated June 14, 2000, the Second Amendment Agreement dated 25 October 2000, and the Third Amendment Agreement dated 22 February 2001, shall remain in full force and effect. 5. That in the event of any conflict between the provisions of this Fourth Amendment Agreement and the Agreement of November 17, 1999, as amended by the First Amendment Agreement dated June 14, 2000, the Second Amendment Agreement dated October 25, 2000, and the Third Amendment Agreement dated February 22, 2001, the terms of this Fourth Agreement shall control. IN WITNESS WHEREOF the parties have entered into and executed this Fourth Amendment Agreement on the date and year first written above. CITY OF ELGIN WILLIAMS ASSOCIATES ARCHITECTS, LTD. .By �! , By City Man ' Attest: Attest: City Clerk G.\1999\99036\Owner Contracts\4th Amend Agr.doc 4 • • WILLIAMS ARCHITECTS ARCHITECTS PLANNERS 21-May-2002 31 May 2002 Revised 19 June 2002 Revised Mr. Dave Lawry Exhibit A General Services Manager City of Elgin 150 Dexter Court Elgin IL 60120 Re: Total A& E Fee Summary with Respect to Amendment No. Four City of Elgin Parks and Recreation The"Centre" of Elgin Project No. 1999-036 Dear Dave: Please find enclosed a summary of the Total Architect's and Engineer's Fee as they relate to the original Agreement, as well as all Amendments to date using the results of current bidding results as follows: A. Original Fee per the Owner/Architect Agreement 1. 5.5% of total Construction Cost-See Amendment No. 4 for dollar value N/A 2. Land Development Services $ 25,850 3. Reimbursables (not to include Bid printing)and Renderings/ Models $ 165,000 4. Master Plan Modifications $ 20,934 Subtotal $ 211,784 B. Revised Fee per the Second Amendment to the Owner/Architect Agreement 1. RCAT Tours and Project Scope Changes $ 21,460 2. Zoning Documentation and Presentations $ 4,072 3. Fast Track and Separate Bid Packages $ 20,000 4. Preliminary Engineering for Pedestrian Link $ 10,800 5. Detailed Construction Cost Estimates $ 6,567 6. Wellness Coordination $ 8,345 7. Owner's Add Service Consultants $ 278,110 8. Expanded Land Development Costs $ 3,300 Subtotal $ 352,654 C. Revised Fee per the Third Amendment to the Owner/Architect Agreement 1. Add Service Engineering for Parking Structure -Additional Level $ 28,000 Subtotal $ 28,000 Williams Associates Architects, Ltd.450 East Gundersen Drive Carol Stream,IL 80188 Phone 630-221-1212 Fax 630-221-1220 Williams-Architects.com • • EXHIBIT A Mr. Dave Lawry/City of Elgin /The"Centre"of Elgin / 19 June 2002 / Page 2 D. Revised Fee per the Fourth Amendment to the Owner/Architect Agreement 1. 5.5% A&E Fee based on the Difference of the Original Construction Budget and $1,784,376 the Bid Results to include Accepted Alternates/ FF&E. ($32,443,200 x 5.5%) 2. Parking Consultant's Pre-Bid, V.E. Scope Changes and Additional Site Visits $ 13,640 3. Additional Fast Track Bid Release Package $ 10,000 4. 5.5% A&E Fee for the Sherman Wellness Component $ 105,598 ($1,873,510 x 5.5% + $4,200 Interior Designers Additional Fee) 5. Interior Banners Specialty Professional Services $ 56,317 6. Unaccepted Alternate (not in Base Fee) $ 29,877 (1.2)Subtotal $1,999,808 TOTAL A&E FEE TO DATE $2,592,246 (1) Please note the A&E fees listed above for items (D.1-D.6) are based on Owner's approved project budget to date and are subject to change as the project value/budget, contingencies and acceptance of Alternates is modified. (2) Please refer to the attached documentation for additional back-up information with respect to Amendment Number Four. We hope this information will assist the City in their review and approval of Amendment Number Four. Should you have any questions or require additional information, please call to discuss at your earliest convenience. "...."......00.0. Tom C. Poulos, AIA Senior Associate /ads Encl. xc: Sonja Sporleder/Williams Architects \\servert\data\1999\99036\letters't059.doc Williams Associates Architects, Ltd.450 East Gundersen Drive Card Stream,IL 60188 Phone 630-221-1212 Fax 630-221-1220 Williams-Architects.com (bane 2/18/02 City of Elgin Family Recreation Center EXHIBIT B Job#2884 Elgin Recreation Center Guaranteed Maximum Price Amendment#3 Exhibit A-Cost Summary Bid Base Bid Pkg. Description Contractor Amount Total Trade Contractor Costs-GMP Amendment#3 04B Masonry Midwest Masonry $ 2,527,200 $ 2,527,200 04C Precast Planks Spancrete $ 92,670 $ 92,670 05C Miscellaneous Metals Waukegan Steel Sales $ 912,000 $ 912,000 06B General Trades Edwin Anderson $ 1,521,000 $ 1,521,000 07A Roofing/Sheetmetal Elgin Roofing $ 723,520 $ 723,520 07B Spray on Fireproofing Spray Insulation $ 399,000 $ 399,000 08A Glass&Glazing C.A.D.Contract Glazing $ 1,540,500 $ 1,540,500 09A Drywall/Plaster/Acoustical Ceilings OPC Construction $ 1,389,000 $ 1,389,000 09B Ceramic/Quarry Tile/Terrazzo R.D.Roman $ 187,424 $ 187,424 09C Resilient Flooring/Carpeting Libertyville Tile&Carpet $ 361,665 $ 361,665 09D Resilient Athletic/Wood Flooring Floors Inc. $ 398,000 $ 398,000 09E Painting Ascher Brothers $ 231,900 $ 231,900 10A Lockers/Gym Bleachers Larson Equipment $ 267,900 $ 267,900 12A Gymnasium Equipment Porter Athletic Equipment $ 96,200 $ 96,200 - 13A Swimming Pools Paragon Aquatech $ 392,988 $ 392,988 14A Kitchen Equipment Boelter Companies $ 116,737 $ 116,737 15B HVAC/Temperature Controls Oak Brook Mechanical $ 2,481,000 $ 2,481,000 15C Plumbing Jensen's Plumbing&Heating $ 1,048,000 $ 1,048,000 15D Fire Protection Century Automatic Sprinkler $ 358,600 $ 358,600 16B Electrical Work Preferred Electrical $ 1,965,298 $ 1,965,298 16C Sound Reinforcement Systems Advent Systems $ 284,135 $ 284,135 16D Data/Telephone/CATV Cabling Chicagoland Cabling $ 76,998 $ 76,998 16E Security System MidCo Inc. $ 108,145 $ 108,145 Subtotals $ 17,479,880 $ 17,479,880 Allowances for Rec Center not included above per Exhibit C $ 93,000 Subtotal $ 17,572,880 Alternates Accepted by City per Exhibit E $ 852,365 • Subtotal-All Contractor Costs $ 18,425,245 Construction Management Construction Phase Services* $ 1,397,418 $ 19,822,663 Construction Manager's Construction Contingency for GMP Amendment#3 $ 111,238 Owner's Contingency $ 19,588 Total Guaranteed Maximum Price for Amendment#3 $ 19,953,489 .. Partial amount for noted bid package for initial shop drawings/engineering and initial work on site. Remainder of contract value($1,178,962)to be included in future amendment. G ' EXHIBIT B 2/18/02 City of Elgin Family Recreation Center Job#2884 Contingency Calculations Construction Manager's Contingency Total Contractor Costs-Amend.#1 $ 5,540,609 Total Contractor Costs-Amend.#2 $ 5,468,757 Total Contractor Costs-Amend.#3 $ 18,425,245 Total-All Contractor Costs through Amendment#3 $ 29,434,611 Contingency per Section 2.2.2 of Agreement $ 883,038 Voluntary Reduction per Amendment#3 $ 441,519 Contingency through Amendment#3 $ 441,519 Less:Contingency in Amendment#1 $ 166,218 Contingency in Amendment#2 $ 164,063 Additional Contingency to be included in Amendment#3 $ 111,238 Owner's Contingency Amendment#1 $ 110,812 Amendment#2 $ 109,375 Owner Direct Costs(Summary by City Staff) $ 85,255 Amendment#3 $ 19,558 Total through Amendment#3 $ 325,000 (bane EXHIBIT B 2/18/02 City of Elgin Family Recreation Center Job#2884 Calculation of Parking Garage CM Construction Phase Services: Parking Garage(from bids above,incl.Extra level) $ 5,540,609 19.4% Rec Center Underground/Structural Work $ 5,468,757 19.2% Rec Center MEP/Building Enclosure/Interior Finishes Phase $ 17,479,880 61.4% $ 28,489,246 100.0% Original CM Construction Phase Fee $ 1,697,112 Increase for Parking Garage Additional Level $ 62,550 Increase for actual project schedule extension to November 1,2002 $ 358,663 Increase for markup on Accepted Alternates $ 24,853 $ 2,143,178 Allocation Between Garage and R.C.on a%basis: Parking Garage $ 400,305 19% Rec Center-GMP Amendment#2 $ 345,455 16% Rec Center-GMP Amendment#3 $ 1,397,418 65% $ 2,143,178 Summary of Guaranteed Maximum Price to Date Guaranteed Maximum Price-Amendment#1 $ 6,217,945 Guaranteed Maximum Price-Amendment#2 $ 6,087,650 Guaranteed Maximum Price-Amendment#3 $ 19,953,489 Total Guaranteed Maximum Price to Date $ 32,259,084 ' Ibane Wellness Area Costs EXHIBIT B Elgin Family Recreation Center GBCo. Job#2884 Estimated Bid Amount or Actual(A) Wellness Bid Wellness Original or Percent(P) Costs Pkg. Bid Pkg. Description Contractor Costs Contract Cost 1 Recreation Center 02A Site Utilities Advance Mechanical $ 12,774 $ 212,900 P $ 11,071 02B Mass Excavation/Grading J S Riemer _ $ 24.840 $ 514.000 P $ 26,728 02C Site Paving $ 43,000 P $ 43,000 02D Landscaping $ 8,037 P $ 8,037 03B Building Concrete Corona Construction $ 117,000 $ 2,200,000 P $ 114,400 04B Masonry Midwest Masonry $ 151,620 $ 2,527,200 P $ 131,414 04C Precast Planks Sprancrete of Illinois N/A 05A/B Structural Steel/Metal Deck J. P. Cullen&Sons $ 172,311 $ 2,871,857 P $ 149,337 05C Miscellaneous Metals Waukegan Steel $ 65,416 N/A 06B General Trades Edwin Anderson $ 173,375 $ 1,533,000 A $ 179,691 07A Roofing/Sheetmetal Elgin Roofing $ 43,411 $ 723,520 P $ 37,623 07B Spray-on Fire Protection Spray Insulations $ 30,671 $ 399,000 P $ 20,748 08B Glass& Glazing CAD Contract Glazing $ 106,862 $ 1,540,500 A $ 82,284 09A Drywall/Plaster/Acoustical Clgs OPC Construction . $ 155,628 $ 1,389,000 A $ 121,257 09B Soft Flooring Libertyville Tile&Carpet $ 27,045 $ 361,665 A $ 26,659 09C Hard Flooring R.D. Roman $ 24,597 $ 187,424 A $ 3,426 09D Painting Ascher Brothers $ 23,966 $ 231,900 A $ 20,639 09E Resilient Gym Flooring Floors, Inc $ 398,000 A $ 10,875 10A Lockers Larson Equipment $ 16,820 $ 243,600 , A $ 2,638 10C Bleachers/Gym Equipment Larson Equipment N/A 11A Climbing Wall N/A 12A Kitchen Equipment _Boelter Companies N/A 13A Pool Pargon-Aquatech $ 89,400 $ 1,571,950 A $ 61,000 15B HVAC Vent/Pipe/Temp. controls Oakbrook Mechanical $ 133,024 $ 2,481,000 A $ 239,168 15C Plumbing Jensen's Plumbing& Htg $ 66,400 $ 1,048,000 A $ 103,437 15D Fire Protection Century Atuomatic Sprinkler $ 19,200 $ 358,600 A $ 24,120 16B Electrical Work Preferred Electrical $ 163,600 $ 1,965,298 A $ 219,523 16C Sound Reinforcement Systems Advent Systems $ 13,000 $ 284,135 A $ 9,375 16D Data/Phone/TV Cabling Chicagoland Cabling $ 5,000 $ 76,998 A $ 8,125 16E Security System MidCo Inc. $, 12,178 $ 114,899 A $ 2,735 Subtotal: $ 1,699,175 $ 1,657,310 Construction Contingency(3%) $ 49,719 Gilbane Fee(8%) $ 136,562 Williams Fee(5.5%) $ 101,398 TOTAL $ 1,944,989 NOTE: Percent calculation is based on total SF of building and Wellness area( 9,400/180,698=5.20% ) using centerline of glass based on BOMA guidelines fo tenants. Wellness 9.302 Health Fitness 98 TOTAL 9,400 Building 180,698 TOTAL 180,698 • Fry! WILLIAMS ARCHITECTS ARCHITECTS PLANNERS 19 June 2002 Mr. Dave Lawry General Services Manager City of Elgin Exhibit C 150 Dexter Court Elgin, IL 60120-5555 RE Unaccepted Alternates to Date with Respect to Amendment No. Four City of Elgin Parks and Recreation The "Centre"of Elgin Project No. 1999-036 Dear Dave: Enclosed is an itemized summary, to date, of the Recreation Center and Parking Structure fully engineered Unaccepted Alternates through the Bidding and Negotiations Phase. Also, per the terms of our Owner/ Architect Agreement, please find our Architectural and Engineering Fee for the same. Prime Contractor Alt. No. Unaccepted Alternates Description Value CM Fees Total Value 2 Lobby Railings $ 11,500 $ 920 $ 12,420 3 Track Cable Railings $ 136,200 $ 10,896 $ 147,096 4 Natatorium Sun Control $ 112,521 $ 9,002 $ 121,523 5 Gym Sun Control $ 113,310 $ 9,065 $ 122,375 7 Second Body Flume Slide $ 51,820 $ 4,146 $ 55,966 20 Natatorium Etched Glass $ 43,900 $ 3,512 $ 47,412 -- Relocate Phone System Analog $ 6,754 $ 540 $ 7,294 -- 90 Day Digital Sec. Storage $ 27,725 $ 2,218 $ 29,943 102 PVC Underground Piping $ 60,000 $ 4,800 $ 64,800 103 PVC Aboveground Piping $ 65,000 $ 5,200 $ 70,200 Unaccepted Alternates Total $ 628,730 $ 50,299 $ 679,029 Williams Associates Architects, Ltd. 450 East Gundersen Drive Carol Stream,IL 60188 Phone 630-221-1212 Fax 630-221-1220 Williams-Architects.com EXHIBIT C Mr. Dave Lawry/City of Elgin/ Project No. 1999-036/Fourth Amendment/ 19 June 2001 / Page 2 Based on the above information, the Architects and Engineer's associated fee is as follows: Total Unaccepted Alternate Cost Architect Fee % % Through Bidding Phase A&E Fees $679,029 x $5.5% x 80% _ $29,877 We hope the enclosed information will assist the City in their review and approval of Amendment No. Four. Should you have any questions or require additional information, please call to discuss at your earliest convenience. Cordially, om C. Poulos, AIA Senior Associate /cs xc: Sonja Sporleder/Williams Architects G:\1999\99036\LettersUt061.doc Williams Associates Architects, Ltd. 450 East Gundersen Drive Carol Stream,IL 60188 Phone 630-221-1212 Fax 630-221-1220 Williams-Architects.com WALKER EXHIBIT D Walker Parking Consultants PARKING CONSULTANTS SOS Uav,s RixoJ rInin II60173 www wolkerporking corn January 16, 2001 Revised March 7, 2001 Mr. Tom Poulos Williams Associates Architects, LTD. 210 North Hale Street Wheaton, II 60187 Re: Elgin Family Recreation Center Parking Structure Elgin, Illinois Walker No. 31-5817.00 Dear Tom: The Parking Structure Engineer's Construction Document Phase incurred significant drawing changes as a result of decisions made at the Value Engineering Meeting. These decisions occurred on Friday December 15, 2000 when the Construction Documents were 99% complete and scheduled to be submitted on Monday December 18, 2000. The complexity of the changes include: 1. Removing rounded corners from south elevation and provide man doors at each. • Project manager provided coordination • Architect had to revise floor plans (Drawings PSA1.1, PSA1.2, PSA1.3, PSAS3.1), building elevations (Drawings PSA2.1, PSAS3.2) and provide details for the man- doors. • Engineer had to redesign foundations at southwest corner since there is no longer any stair load on the common foundations. He deleted the slab and revised the post- tensioning at the southeast corner. Details on drawings PSS1.2, PSS2.2, and PSS2.3 had to be revised. P.M. Coordination - 2hr x $105 =$210 Architect- 12hrs x $1 10 =$1320 Engineer- 6hrs x $90 =$540 Total =$2070 2. Raise entire site by 1 foot. • Project manager provided coordination. • Architect had to revise building elevations and coordinate with Landmark for revised exterior grades. (Drawings PSA2.1 PSA3.1 PSA6.1 PSA6.2, PSAS 1 .2 PSAS2.2) • Engineer had to revise all floor elevations on floor plans, top of wall, footing and future bridge conriection elevations and redesign the retaining wall. (Drawings • WALKER January 16, 200 i PARKING CONSUETANTS EXHIBIT Mr Tom Poulos Revised March 7, 2001 PSAS5. 1 , PSS 1 . 1, PSS1 .2, PSS1 .3, PSS2. 1 , PSS2.2, PSS2.3) • Technician updated drawings from engineer. (Drawings PSAS5.1, PSS1 .1, PSS1 .2, PSS1 .3, PSS2.1, PSS2.2, PSS2.3) Project Manager — 2hrs x $ 103 =$2 1 0 Architect (elevations) — 6hrs x $1 10 =$660 Engineer — 6hrs x $90 =$540 Technician - 6hrs x $80 =$480 Total =$1890 3. Canopies to be removed. Insulated panels removed and replaced with glazing. • Project manager provided coordination. • Architect had to revise building elevations, reconfigure stair/elevator and stair tower elevations and redesign details. (Drawings PSA2.1, PSAS 1 .1, PSAS 1 .2, PSAS2.1 , PSAS2.2,) • Engineer had to delete canopy details and revise floor plans and/or details referring to canopy. (Drawing PSAS5.3, PSAS5.4) • Technician updated drawings from engineer. (Drawing PSAS5.3, PSAS5.4) P.M. Coordination - 2hrs x $105 =$210 Architect- 8hrs x $110 =$880 Engineer-2hrs x $90 4180 Technician - 1 hr x $80 .$80 Total 41350 4. Remove bumper walls with cables to all cables for the interior bumper wall • Project manager provided coordination. • Engineer had to revises longitudinal section and floor plans, deleted details referring to bumper wall with cables and added new anchorage details for cables passing through columns. Column design calculations were reviewed due to tension required for cables. (Drawings PSA 3.1, PSS1 .2, PSS2.1, PSS2.2, PSS2.3, PSS4.1) • Technician updated drawings from engineer. (Drawings PSA 3.1, PSS1 .2, PSS2.1, PSS2.2, PSS2.3, PSS4.1) P.M. Coordination - 2hrs x $105 =$210 Engineer- 4hrs x $90 =$360 Technician - 2hrs x $80 4160 Total =$730 5. Removing notch from south elevation • Project manager provided coordination. • Architect had to revise floor plans and building elevations. (Drawings PSAI .1, PSA1 .2, PSA1 .3, PSA2.1) • Engineer had to redesign the foundations since the wall location changed to adjacent Mr. Tom Poulos WALKER EXHIBIT D Junuury 16, 2001 PARKING CONSULTANTS Roviced Mnrch 7 21)n 1 the columns. Engineer revised the foundation plan and the floor plans. Cantilevered beam details were deleted, beam schedules revised, slab profiles revised, and column schedules reviewed. (Drawings PSS1 .1, PSS2.1, PSS2.2, PSS2.3, PSS3.2, PSS4.1, PSS4 2) • Technician updated drawings from the engineer. (Drawings PSS 1 . 1 , PSS2. 1 , PSS2.2, PSS2.3, PSS3.2, PSS4.1, PSS4.2) P.M. Coordination — 4hrs x $105 =$420 Architect— 8 hrs x $110 =$880 Engineer— 22 hrs x $90 =$1980 Technician — 14 hrs x $80 41120 Total =$4400 6. Walker to include 8 additional site visits as suggested in their original proposal due to the selection of cast-in-place concrete construction. These site visits will incur a cost of Four Hundred Dollars per visit ($400/visit; 8X$400= $3200) Pursuant to the above listed Construction Document Design Phase Summary of fee spent and the additional 8 site visits during construction, the Parking Structure Engineer shall be paid a total lump sum Additional Parking Structure Engineer Fee of Ten Thousand Four Hundred Forty Dollars ($10,440) and Three Thousand Two Hundred Dollars($3200) for a total fee of Thirteen Thousand Six Hundred Forty Dollars ($13640). Please notify me if you have any comments or questions. Thank you, a- Doris A. Hohertz, P.E. Project Manager DAH: Cc: Tom Hannula J:\31-5817.00\Correspondance\LTRO 1 1601-FParisi EXHIBIT E Judy Dioszegi des,gne Elgin Recreation Center Banner Propo.al - revised COMMENTS 2628 Roslyn Circle Highland Park,Illinois boo All design areas include cable,and rods 847-433 2585 Cable—stainless steel, I/32" diameter, 140 pound test Rods —3/8" solid aluminum Gym Track Banners 2 complete sets—72 banners per set 18 spectral colors per set 4 banners of each color per set Each set contains 3 groupings 30'in length above Iong dimension of track 2 groupings 22'in length above short dimension of track Children's Pool(2 toucans, 2 parrots) 4 bird heads approximately 6' to 7'wide with two feather-like motifs (approximately 40'long) acting as tails or wing. Two additional streamer banners as accents. • Health&Fitness Area (2 areas) Colors as specified Recreation Area Rods at top and bottom for 6 banners 30" wide Health/Fitness Area Due to the low ceiling in this area,banners need to be flush to the ceiling and only 2'6"deep.This leaves approximately 4'clearance.Any less clearance would greatly lower the ceiling visually. EXHIBIT E February 20, 2002 Elgin Recreation Center Banner Proposal -. revised Gym Track 144 spectral banners 10' wide x 3' deep $18,978.00 Lap Pool 7- 7' triangular banners with streamer tails $1525.00 10,675.00 4 with 3 tails fff?24',32', 24' 3 with 2tails 32' Children's Pool 4 bird heads $2500.00 10,000.00 (2 toucan- 2 parrot) with feather- like streamers Health-Fitness Area (2 areas) Recreation Area- 6 banners 30" wide x 9', 12', 15'. 3,600.00 Health/ Fitness Area-5 banners 6,350.00 3 at 12' wide x 2'6" deep 2at9' widex2'6" deep Design,Consultation and Installation Supervision 4,000.00 Subtotal $53,603.00 Installation Labor 4.0 man days Labor 4.0 man days •- • OO Motorized Lift Rental Boom Lift Rental Deliver&Pick up Lift Deliver 4r Pick up Lift Damage Waiver Lift Damage Waiver 2,996.00 3,464.00 410.00' -750 00' 2,586.00 2,714.00 �/� 42 'Deduction if suitable lift is on site. Accepted instillation total is to be added to above subtotaL truta1Ltnon prices reflect one-time installation. Figures ire for installation in Oct./Nov.2002. Additional Installations may require rental of necessary equipment. 1/2 of the total due upon acceptance of proposal. Remainder due within 10 dayc of final installation. Additional krurane.,twndiw6,O.C.LL G .Liabtliry,If requited will be art additional charge. IS accepted Judi Dionresi deliver will need a*toed primeval or Purchase order with terms add cvn4hiorr Exclusions-permitel(a.s and ovartirs Respectfully submitted, Judy Dioeugi Accepted y•OF f�C © :\ § City of Elgin Agenda Item No. (:]; L June 21, 2002 G I TO: Mayor and Members of the City Council N RECREATIONAL LEISURE FROM: Olufemi Folarin, Interim City Manager ANUCFLOTRU RA;OTPORTUNITIES IZ FNS SUBJECT: Amendment #4 To The Contract With Williams Architects For The Centre Design and Construction PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider approval of amendment number four to the City' s agreement with Williams Architects for The Centre design and construction. BACKGROUND On November 17, 1999, the City Council authorized a contract with Williams Architects for design and construction related services associated with The Centre. Amendment #1 was approved on June 14 , 2000 and resolved architectural language conflicts between the architectural and construction management contracts . Amendment #2 was approved on November 1, 2000 and incorporated several subconsultant costs into the subject contract such as Walker for the parking deck, Landmark for the civil site work and CID for interior design. Amendment #3 was approved on February 22 , 2001 and incorporated the design cost of the additional parking deck level into the subject contract . Amendment #4 , among other issues, reconciles the cost of Williams contract as it relates to the construction cost of The Centre. When the contract was initially approved in November 1999, the estimated construction value was less than current cost . Williams is contractually compensated at a rate of 5 . 5% of the construction value . Amendment #4 is structured such that costs to Williams are calculated based on the total cost to date. The value of the amendment is then determined by subtracting all previously approved encumbrances . The construction value is currently $32 , 443, 200 . This construction value consists of all low bid awards to date, plus Gilbane' s construction services fee including wellness costs . Sherman Hospital' s wellness costs are paid by the City and are reimbursed by Sherman through the annual lease payments . Other issues resolved by amendment #4 include: Williams Amend. 4 June 21, 2002 Page 2 1 . $13 , 640 for the Walker Parking consultant subcontract to redesign the parking deck design elements to reduce overall costs and for additional site inspection visits due to the addition of the additional level . 2 . $10, 000 for Williams to fasttrack certain design elements to keep bidding on schedule. 3 . $105, 598 for Williams to provide interior office and design services to Sherman Hospital for the Wellness Center. 4 . $56, 317 to contract services to produce the banners to be placed throughout the interior of the building as part of the interior design package. This cost is part of the $550, 000 Furniture, Fixture and Equipment (FF&E) budget already incorporated into the overall project budget . 5 . $29, 877 for unaccepted alternatives . Williams is contractually compensated at a rate of 80% of the 5 . 5% rate for the estimated value of any unaccepted alternatives developed. Costs previously encumbered on behalf of Williams for The Centre design include : 1 . Initial Contract Value $ 1, 738, 814 2 . Amendment #1 0 3 . Amendment #2 352 , 654 4 . Amendment #3 28, 000 Total $ 2 , 119, 468 Amendment #4 increases the City' s total obligation to Williams to: 1 . 5 . 5% of $32 , 443 , 200 $ 1, 784, 376 . 00 2 . Amendment #2* 352 , 654 . 00 3 . Amendment #3* 28, 000 . 00 4 . Land development services* 25, 850 . 00 5 . Reimbursables* 165, 000 . 00 6 . Master Plan Modification* 20, 934 . 00 7 . Add' l . Walker expenses 13 , 640 . 00 8 . Fasttrack 10, 000 . 00 9 . Sherman 105, 598 . 00 10 . Banners 56, 317 . 00 11 . Unacceptable Alternates 29, 877 . 00 Total $ 2 , 592 , 246 . 00 3 Williams Amend. 4 June 21, 2002 Page 3 *Indicates previous unaltered approved costs . The additional cost of amendment #4 is calculated as follows : Total costs to date $ 2, 592 , 246 . 00 Previously encumbered costs 2, 119, 468 . 00 Amendment #4 cost = $ 472, 778 . 00 The above cost is consistent with and was considered part of the project budget when additional funds were approved during the 2002 budget process . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None . 40INANCIAL IMPACT The budget for The Centre and Parking Structure, project number 509560, is $37, 620, 092 . A summaryof the fundingallocation is found below. Account Number Amount 270-0000-791 . 92-36 $ 2 , 000, 000 275-0000-791 . 92-36 16, 359, 812 340-0000-795 . 92-36 300, 000 380-0000-795 . 92-36 16, 750, 000 275-0000-601 . 60-00 50, 280 382-0000-795 . 92-36 2 , 160, 000 $37, 620, 092 To date, encumbrances against this budget are: 1 . Gilbane GMP#1 $ 6, 217, 945 2 . Gilbane GMP#2 6, 087, 650 3 . Gilbane GMP#3 19, 953 , 489 4 . Williams Contract 1, 738, 814 5 . Williams Amendment #2 352 , 654 6 . Williams Amendment #3 28, 000 7 . Miscellaneous Expenses 43 , 696 Total $34 , 422 , 248 Funds Remaining $ 3, 197, 844 Amend. #4 Williams Architects for The Centre June 21, 2002 Page 4 Sufficient funds remain for Amendment #4 in account number 275- 0000-791 . 92-36, project number 509560 . *Note - Two additional memos are under consideration for furniture and equipment totaling $420, 710 . 00 . LEGAL IMPACT None . ALTERNATIVES 1 . Approve amendment #4 as outlined. 2 . Do not approve amendment #4 . The City is contractually obligated to cover the costs as outlined above . RECOMMENDATION It is recommended that the City Council approve amendment #4 with Williams Architects in the amount of $472, 778 . 00 and direct Staff to execute the required documents . Respectfully submitted, Olufemi Fo in Interim City Manager DLL:cm attachments