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Home My WebLink About02-249 (2) Resolution No. 02-249 RESOLUTION AUTHORIZING EXECUTION OF AN ENHANCED 9-1-1- NETWORK SERVICE CUSTOMER ACCEPTANCE AGREEMENT WITH AMERITECH BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Olufemi Folarin, Interim City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute an Enhanced 9-1-1 Network Service Customer Acceptance Agreement on behalf of the City of Elgin with Ameritech for prepayment of 911 access line charges, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: July 10 , 2002 Adopted: July 10 , 2002 Omnibus Vote : Yeas : 6 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk 02-237 Resolution Authorizing Execution of a Real Estate Sales Contract 06-26-02 with Elgin Township for the South McLean Boulevard Improvement Project 02-238 Resolution Authorizing Execution and Acceptance of an Easement 06-26-02 Agreement from Elgin Township for the South McLean Boulevard Improvement Project 02-239 Resolution Authorizing Execution of a Real Estate Sales Contract 06-26-02 with the Jayne Shover Easter Seal Rehabilitation Center, Inc. for the South McLean Boulevard Improvement Project 02-240 Resolution Authorizing Execution and Acceptance of an Easement 06-26-02 Agreement from Jayne Shover Easter Seal Rehabilitation Center, Inc. for the South McLean Boulevard Improvement Project 02-241 Resolution Authorizing Execution of a Real Estate Sales Contract 06-26-02 with Jilcar Development, L.L.C. for the South McLean Boulevard Improvement Project 02-242 Resolution Authorizing Execution and Acceptance of an Easement 06-26-02 Agreement from Jilcar Development L.L.C. for the South McLean Boulevard Improvement Project 02-243 Resolution Authorizing Execution of an Agreement with Slavin 06-26-02 Management Consultants for Executive Search Services 02-244 Resolution Establishing Prevailing Wage Rates on Public Works 06-26-02 Contracts 02-245 Resolution Authorizing Execution of a Service Agreement with 06-26-02 the Downtown Neighborhood Association for Fourth of July Parade 02-246 Resolution Authorizing Execution of a Grant Applicatioan from 06-26-02 the Illinois Department of Natural Resources for Trinity Terrace Park 02-247 Resolution Authorizing Execution of Amendment No. 12 to the 06-26-02 Solid Waste Collection Services Contract with Waste Management-West 02-248 Resolution Approving a 2002 Scavenger License 06-26-02 02-249 Resolution Authorizing Execution of a Enhanced 9-1-1 Network 07-10-02 Service Customer Acceptance Agreement with Ameritech 02-250 Resolution Authorizing Execution of an Engineering Services 07-10-02 Agreement with Baxter & Woodman, Inc. for a Sanitary Sewer Master Plan Update 02-251 Resolution Authorizing Execution of an Amendment to Service 07-10-02 Agreement with the Elgin Area Chamber of Commerce for the Elgin Image Enhancement Campaign 02-252 Resolution Authorizing Execution of Amendment No. 2 to an 07-10-02 Engineering Services Agreement with Civil Design Group, Inc. for the 2001 Sewer Rehabilitation ProjectBCountry Knoll Relief Sewers 02-253 Resolution Authorizing Execution of an Agreement with Curbside, 07-10-02 Inc. for Hazardous Waste Collection and Disposal Services I • it ° Ameritech ENHANCED 9-1-1 NETWORK SERVICE CUSTOMER ACCEPTANCE AGREEMENT (NON-COUNTY SYSTEMS) This confirms an agreement between Ameritech Illinois("Ameritech")and City of Elgin,a municipal corporation ("Customer") located at 150 Dexter Ct.,Elgin,Illinois 60120 to continue Enhanced 9-1-1 service as described in Ameritech's I.C.C.Tariff No.20,Part 8,Section 3. Customer's Service Area is defined as the area within the boundaries of Elgin,Illinois. The contract becomes effective when signed and shall automatically terminate 60 month(s)from date of this Agreement. In the event the Customer cancels this Agreement prior to establishment of the Enhanced 9-1-1 service,Ameritech will be reimbursed by the Customer for all costs incurred. Enhanced 9-1-1 is a telecommunications service which provides certain features such as Automatic Number Identification("ANI"),Automatic Location Identification("ALI")and Selective Routing of 9-1-1 calls to a specific Public Safety Answering Point("PSAP")which is selected from the various PSAP's servicing customers within the Enhanced 9-1-1 customer's service area. Enhanced 9-1-1 is further defined by tariff. The customer elects to pay Enhanced 9-1-1 subject to the following conditions. A. Customer elects a contract period of 60 months. During this period the monthly rate for Enhanced 9-1-1 is$ 162.00 per 1000 exchange access lines and is not subject to Ameritech-initiated rate changes. B. The Customer shall be responsible for Enhanced 9-1-1 monthly rates for the period of months stated in A above. The maximum termination charges associated with this Agreement are $495,720.00. If Customer requests termination for convenience of any or all Enhanced 9-1-1 services prior to the expiration of this Agreement,Customer will be liable for an amount equal to the number of months remaining in the term multiplied by the monthly rate per 1000 exchange access lines multiplied by the then existing number of such items being billed. C. An Initial Non-Recurring Charge("I.N.C.")of N/A per 1000 exchange access lines at the time of renewal is applicable to thecontinuation of the Enhanced 9-1-1 service. No portion of the I.N.C. will be refunded. Customer shall be responsible for all I.N.C.and monthly charges and applicable taxes. D. Customer may elect to prepay all or a portion of the monthly rate in accordance with the Regulations of I.C.C.Tariff No.20.The prepayment amount for 51,000 access lines is $423,295.00 including taxes. Ameritech has entered into agreements with companies referred to as Ameritech Authorized Representatives. g P P Ameritech Authorized Representatives are independent companies. If selected by you,they are compensated by Ameritech to assist you in the selection and ordering of Ameritech products and services under applicable Ameritech agreements. Page 1 • Ameritech's Authorized Representatives may offer their own line of non-Ameritech products and services under separate agreements for price,terms,and conditions. The evaluation,selection and performance of these non- Ameritech products,and integration thereof,should be done independently of Ameritech's offerings. The service and performance standards of Ameritech's network offerings are governed by tariff,Ameritech ultimately is only responsible for proper performance of its network offerings. All terms and conditions of the Enhanced 9-1-1 service offering are set forth in the applicable tariff,which fully determines the rights and obligations of the Customer and Ameritech. NO REPRESENTATIONS OR AGREEMENTS,EITHER WRITTEN OR ORAL,SHALL ALTER OR IN ANY WAY AFFECT THESE RIGHTS OR OBLIGATIONS. Customer: City of Elgin,a municipal corporation Ameritech By: By: • Title: a-' 3` Title: '�^ Q Date:— ��— Date: Attest: Authorized Representative: 1,41j Date: Page 2 f � June 7, 2002 TO: Mayor and Members of the City Council FROM: Olufemi Folarin, Interim City Manager SUBJECT: Ameritech E-911 Five Year Contract PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider renewing an agreement with Ameritech to pre-pay our 911 access line charges for the next five years . BACKGROUND Ameritech is the sole supplier of E-911 services available to the City of Elgin. The City currently has 51, 000 hard-wired telephone lines that have access to our emergency communications through Ameritech. The City has been given three options for the purchase of these services through Ameritech: 1 . No agreement and the service will be supplied at a monthly cost of $17, 183 . 00 per month, or $1, 030 , 980 . 00 over five years . The City would also be subject to price variations every month. 2 . A five-year agreement with no pre-payment option, locking the month price at $162 per thousand lines, or $495, 720 . 00 over five years . 3 . A five-year agreement with a pre-pay option of $423 , 295 . 00 for the five years . Options 2 and 3 lock our rate at $162 per thousand lines . Should the number of lines change, the City will be charged the agreed rate for those lines under Options 2 and 3 , but the prevailing rate will be charged under Option 1 . The number of lines has remained unchanged for the last three yearsdespite des ite the City' s growth, largely due to migration to wireless phones . 4 1 Option 3 is recommended because it will save the City $72 , 425 . 00 over the monthly pay option over three years . With the possible investment offset, the City will realize a savings of over $25, 000 by pre-paying this contract . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Option 3 has been recommended by the E-911 Board. FINANCIAL IMPACT There are sufficient funds available in account number 220-0000-791 . 38-01, Utilities/Telephone to pay Ameritech $423 , 295 for the five year contract . Additionally, the City currently has $1, 031, 560 budgeted in the Riverboat Lease Fund in 2004 to assist with the purchase of replacement equipment . LEGAL IMPACT The agreement is being reviewed by the Legal Department . ALTERNATIVES There is no other supplier for this service, so Ameritech must be chosen for one of the three options . Options 1 and 2 are significantly more expensive . RECOMMENDATION It is recommended that the City Council approve Option 3 and enter into the five-year contract with pre-payment of the $423 , 295 . 00 from the E-911 Fund. Respectfully submitted, Olufemi Folarin Interim City Manager jb attachment JULY, 2007 IN REVIEWING THIS FILE,IT WAS DETERMINED THAT AN EXECUTED COPY OF THE AGREEMENT LISTED BELOW WAS NEVER RETURNED TO THE CLERK'S OFFICE. ALL THAT IS AVAILABLE IS THE ATTACHED DRAFT COPY OF THE AGREEMENT AND ITS SUPPORTING PAPERWORK. REFERENCE: RESOLUTION NO. 02-249 PASSED: JULY 10, 2002 SUBJECT: AGREEMENT WITH AMERITECH FOR PREPAYMENT OF 911 ACCESS LINE CHARGES gi SPEED MESSAGE TO rm FROM 7- i t j _ _ f n SUBJECT jn_,. 0,,,x_f-c� c7 / 141 2rt-^�1-t,�`i c C s1^ / ru jP1 1 ter. f� L ?s'vvi.[. �&'-! i"' /7 DATE •�•r •� s_LG.i rJ k_C'.., "RAriN' e e `( LY-'"-'Z 9j-.'Y21 /s< <y"9 . 1 `"''V ) j -., , ei „Cf. --1 :: .. ,/ i t 3 4441 fk-6-' -,,-.(- -% 4 a N m O i ., Ci SIGNED `tA 6Y 4 IIIWilsonJones® WHITE—ORIGINAL CANARY—DUPLICATE 44-900•Duplicate • Resolution No. 02-249 RESOLUTION AUTHORIZING EXECUTION OF AN ENHANCED 9-1-1- NETWORK SERVICE CUSTOMER ACCEPTANCE AGREEMENT WITH AMERITECH BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Olufemi Folarin, Interim City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute an Enhanced 9-1-1 Network Service Customer Acceptance Agreement on behalf of the City of Elgin with Ameritech for of 911 access line charges, prepayment � a copy of which is 9 attached hereto and made a part hereof by reference . Ed Schock, Mayor Presented: July 10, 2002 Adopted: Vote : Yeas Nays Recorded: Attest : Dolonna Mecum, City Clerk -- • Ameritech's Authorized Representatives may offer their own line of non-Ameritech products and services under separate agreements for price,terms,and conditions. The evaluation,selection and performance of these non- Ameritech products,and integration thereof,should be done independently of Ameritech's offerings. The service and performance standards of Ameritech's network offerings are governed by tariff,Ameritech ultimately is only responsible for proper performance of its network offerings. All terms and conditions of the Enhanced 9-1-1 service offering are set forth in the applicable tariff,which fully determines the rights and obligations of the Customer and Ameritech. NO REPRESENTATIONS OR AGREEMENTS,EITHER WRITTEN OR ORAL,SHALL ALTER OR IN ANY WAY AFFECT THESE RIGHTS OR OBLIGATIONS. Customer:City of Elgin,a municipal corporation Ameritech By: By: Title: Title: Date: Date: Attest: Authorized Representative: Date: —Z! -6 2- Page 2 OF E,ci Agenda Item No. - § City of Elgin 1611: i ��'I111111� E L Y G I III June 7, 2002 N • #1 SAFE COMMUNITY TO: Mayor and Members of the CityCouncil Y FROM: Olufemi Folarin, Interim City Manager SUBJECT: Ameritech E-911 Five Year Contract PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider renewing an agreement with Ameritech to pre-pay our 911 access line charges for the next five years. BACKGROUND Ameritech is the sole supplier of E-911 services available to the City of Elgin. The City currently has 51, 000 hard-wired telephone lines that have access to our emergency communications through Ameritech. The City has been given three options for the purchase of these services through Ameritech: 1 . No agreement and the service will be supplied at a monthly cost of $17, 183 . 00 per month, or $1, 030, 980 . 00 over five years . The City would also be subject to price variations every month. 2 . A five-year agreement with no pre-payment option, locking the month price at $162 per thousand lines, or $495, 720 . 00 over five years. 3 . A five-year agreement with a pre-pay option of $423, 295 . 00 for the five years. Options 2 and 3 lock our rate at $162 per thousand lines. Should the number of lines change, the City will be charged -the agreed rate for those lines under Options 2 and 3 , but the prevailing rate will be charged under Option 1 . The number of lines has remained unchanged for the last three years despite the City' s growth, largely due to migration to wireless phones. Ameritech E911 line contract June 7, 2002 Page 2 Option 3 is recommended because it will save the City $72, 425 . 00 over the monthly pay option over three years . With the possible investment offset, the City will realize a savings of over $25, 000 by pre-paying this contract . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Option 3 has been recommended by the E-911 Board. /(C(..„, FINANCIAL IMPACT There are sufficient funds available in account number 220-0000-791 . 38-01 , Utilities/Telephone to pay Ameritech $423 , 295 for the five year contract . Additionally, the City currently has $1 , 031, 560 budgeted in the Riverboat Lease Fund in 2004 to assist with the purchase of replacement equipment . L GAL IMPACT The agreement is being reviewed by the Legal Department . ALTERNATIVES There is no other supplier for this service, so Ameritech must be chosen for one of the three options . Options 1 and 2 are significantly more expensive . RECOMMENDATION It is recommended that the City Council approve Option 3 and enter into the five-year contract with pre-payment of the $423 , 295 . 00 from the E-911 Fund. Respectfully submitted, Olu emi lari Interim Ma ager jb attachment L