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Home My WebLink About02-157 . . Resolution No. 02-157 RESOLUTION APPROVING GRANT RECIPIENTS UNDER THE NEIGHBORHOOD IMPROVEMENT GRANT PROGRAM WHEREAS, the Neighborhood Improvement Grant Program has been established to provide financial assistance and incentives for neighborhood groups and organizations in the development and implementation of projects benefitting their respective neighborhoods; and WHEREAS, in 2002 applications have been made by sixteen citizen groups for twenty-one projects under the Neighborhood Improvement Grant Program; and WHEREAS, said applications have been reviewed and recipients selected by the City Council . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that grant assistance be provided under the Neighborhood Improvement Grant Program to the following organizations : Organization Project Grant Nearwest Neigh. Assoc . Beautification/Vitality $ 3 , 850 . 90 Century Oaks West Signage and Landscaping $ 13 , 265 . 00 Northeast Neigh. Assoc. Tree Replacement $ 15, 000 . 00 Neigh. of South East Elgin Unity Fest 2002 $ 2, 500 . 00 Southwest Area Neigh. Lowrie Elem. Playground $ 15, 000 . 00 Creekside Elem School Sign & Landscaping $ 3 , 000 . 00 Columbine Sub-Division Sign $ 7, 500 . 00 Woodridge South HOA Landscape Improvement $ 15, 000 . 00 Sunset Park Area Neigh. Picnic $ 2 , 000 . 00 Eagle Heights Res . Assoc . Park Improvement $ 6, 800 . 00 Lord' s Park Assoc . Parkway Trees $ 9, 000 . 00 Organization Project Grant Downtown Neighborhood Assoc . Property Survey $ 12 , 084 . 10 TOTAL $105, 000 . 00 BE IT FURTHER RESOLVED that the projects shall be in conformance with all applicable codes and ordinances . s/ Ed Schock Ed Schock, Mayor Presented: April 24 , 2002 Adopted: April 24 , 2002 Omnibus Vote : Yeas : 7 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk .c.(OF f /\// § City of Elgin Agenda Item No. , err ",. E . _ i. L l'114.;,'4'1...C# April 5, 2002 Gz -" t$ Fs , s TO: Mayor and Members of the City Council NEIGHBORHOOD VITALITY FROM: Olufemi Folarin, Interim City Manager SUBJECT: 2002 Neighborhood Improvement Grant Program PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider applications for the 2002 Neighborhood Improvement Grant Program (NIGP) . BACKGROUND SELECTION OF GRANT RECIPIENTS: The Neighborhood Improvement Grant Program is intended to assist neighborhood groups identify priorities and work collaboratively on developing solutions for their neighborhoods . The grant program was initially advertised to interested neighborhood groups at Neighborfest in January 2002 and by a posting on the City' s website . In addition, a cover letter and application packet were mailed to each neighborhood group with the January 2002 Neighborhood Network Newsletter mailing, which reaches over 200 individuals including neighborhood groups and interested individuals . An eligible project or combination of projects must have a minimum City cost of $1, 000 and a maximum of $15, 000 per grant . Neighborhood groups may submit multiple applications, but only one grant per applicant, per year will be awarded. Twenty-one applications were received from 16 organizations, with a total request for funding of $205, 482 . 90 . The total costs for the City' s portion of the projects start at $2 , 000 . 00 for one project and go up to the maximum $15, 000 . 00 for several projects . The total amount of available funds budgeted by the City for the grant program is $105, 000 . 00 . Neighborhood Improvement Grant Program em. April 5, 2002 Page 2 Four of the proposals are for landscaping/beautification improvements and two are for trees, six are for signage, three are for newsletters, and two are for neighborhood picnics . The remaining are for an elementary school playground, a property survey and swans . A team of staff members from various City departments met as an ad- hoc committee and made recommendations for grant awards . Committee Members were : Jim Bell (Parks/Recreation) , Jerry Deering (Code Enforcement) , Gilbert Feliciano (Planning and Neighborhood Services) , Olufemi Folarin (City Manager' s Office) , RuthAnne Hall (Historic Preservation) , Sgt . Tom Linder (Police Department) , John Loete (Public Works Department) , Cheri Murphy (Neighborhood Liasion) , Sarosh Saher (Historic Preservation/Urban Planning) , and Sean Stegall (City Manager' s Office) . The following criteria were used to evaluate and score submitted applications . Points for specific criterion are indicated in parenthesis : 1 . Quality and scope of the proposed project or activity - The maximum number of points will be awarded to projects or activities demonstrating excellence in the design, planning and execution. (0-10) 2 . Level of neighborhood participation and support - The maximum number of points will be award to projects or activities that form partnerships with other groups or organizations . (0-20) 3 . Necessity of the project or activity - The maximum number of points will be awarded to projects or activities addressing highly-recognized needs within the neighborhood. (0-20) 4 . Neighborhood matching contribution - The maximum number of points will be awarded to projects or activities contributing 50% or greater of the total cost of the project in labor, materials or money. (0-20) 5 . Integration with the City of Elgin' s Master Plan - The maximum number of points will be awarded to projects integrating the City of Elgin' s Master Plan. (0-10) 6 . Maintenance requirements - The maximum number of points will be awarded to projects or activities requiring minimal maintenance . (0-15) Neighborhood Improvement Grant Program April 5, 2002 Page 3 7 . Tangibility and permanence - The maximum number of points will be awarded to projects or activities which are tangible, permanent, and visible to the surrounding neighborhood. (0-5) The ad-hoc committee met formally twice and verbally discussed each application. Each committee member was requested to individually award points to each project based on the point criteria and point scale found in the ordinance . The lead staff people, Gilbert Feliciano and RuthAnne Hall , averaged the scores and ranked projects in descending order by average point totals . The committee recommended funding for the 13 top-ranked submissions (except submission number 10) . Submission number 10 was the second priority for the applicant . Since they are only allowed one grant per year, they requested their submission number 2 be funded rather than their submission number 10 . In addition, it should be noted that the initial funding allocated to the project number 13 proposed for the Downtown Neighborhood Association is slightly less ($12 , 084 . 10) than the initial grant request ($15 , 000 . 00) . It was decided by members of the ad-hoc committee that due to constraints of the budget, they would offer the neighborhood group a significant percentage (80%) of the maximum allowed funding for the project . Three groups, Gifford Park Association (GPA) , Grant Park Neighborhood Association, and Southeast Elgin Neighbors (SEEN) , are not recommended to receive funding. GPA, Grant Park, and SEEN were three of the four groups which submitted requests for way-finding signage, which was reviewed by the ad-hoc committee and deemed to be a premature request for funding. The City has recently sent out an RFP to contract a consultant to design a master plan for way- finding signage for the entryway and corridors of the City. It is estimated that a plan should be developed by November 2002 . Therefore, the committee felt that it was best to wait for the plan to be in place prior to allocating funding to the project . In the meantime, interested groups are welcome to participate in the City' s entry corridor committee, which will review the proposals submitted by the chosen consultant . A table listing each of the projects, total project cost, grant amount requested and grant amount recommended by staff is attached (Exhibit A) . The figures used were submitted by each group and may include estimated labor costs . The projects are listed in order of ranking by the committee. Neighborhood Improvement Grant Program elow April 5 , 2002 Page 4 Funds are disbursed when receipts are submitted by the respective neighborhood groups once the project is completed. Partial payments and direct billing from vendors is allowed if requested by the neighborhood representative . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Various neighborhood organizations throughout the city. ikFINANCIAL IMPACT Funding for the program is included in the 2002 budget for $105, 000 in account number 275-0000-791 . 78-99, project number 079812 . EGAL IMPACT ti None . ALTERNATIVES r The alternative is to fund recommended recipients pursuant to City Council discretion. RECOMMENDATION It is recommended that the City Council award NIGP grants as recommended in Exhibit A. Respectfully submitted, NIN t.. - .4-.....s,. Olufemi Fo ,;rin Inter'm Ci Ma - - -r OF/gf Attachments low Exhi A 2002 Neighborhood Improvement Grant Program Staff Recommendations TAB RANKING' TOTAL ORGANIZATION PROJECT NAME PROJECT COST GRANT RECOMMENDED ;SUB TOTAL POINTS REQUEST $105,000.00 1 88 Nearwest Neigh.Assoc. Beautification/Vitality $13,850.90 $3,850.90 $3,850.90 $101,149.10 2 78 Century Oaks West Signage& Landscaping $13,265.00 $13,265.00 $13,265.00 $87,884.10 3 77 Northeast Neigh. Assoc. Tree Replacement $30,000.00 $15,000.00 $15,000.00 ` $72,884.10 4 77 Neigh. Of South East Elgin Unity Fest 2002 $3,000.00 $2,500.00 $2,500.00 $70,384.10 5 76 Southwest Area Neigh. Lowrie Elem. Playground $25,351.49 $15,000.00 $15,000.00 $55,384.10 6 75 Creekside Elem. School Sign & Landscaping $8,050.00 $3,000.00 $3,000.00 $52,384.10 7 72 Columbine Sub-Division Sign $10,000.00 $7,500.00 $7,500.00 $44,884.10 8 72 Woodridge South HOA Landscape Improvement $50,000.00 $15,000.00 $15,000.00 $29,884.10 9 64 Sunset Park Area Neigh. Picnic $2,000.00 $2,000.00 $2,000.00 $27,884.10 10 63 Century Oaks West Newsletter $1,717.00 $1,717.00 $0.00 $27,884.10 11 62 Eagle Heights Res.Assoc. Park Improvement $7,500.00 $6,800.00 $6,800.00 $21,084.10 12 61 Lord's Park Assoc. Parkway Trees , $9,300.00 $9,000.00 $9,000.00 $12,084.10 13 57 Downtown Neighborhood Assoc. Property Survey $15,000.00 $12,084.10 $0.00 14 55 Lord's Park Assoc. Website/Newsletter $5,100.00 $1,600.00 $0.00 15 47 Lord's Park Assoc. Swans $5,290.00 $4,250.00 $0.00 16 35 Grant Park Neigh.Assoc. Newsletter $15,000.00 $15,000.00 $0.00 17 0 Grant Park Neigh.Assoc. Grant Park School $15,000.00 $15,000.00 $0.00 ' 18 0 Grant Park Neigh. Assoc. Wayfinding Signage $15,000.00 $15,000.00 $0.00 19 0 Gifford Park Assoc. Wayfinding Signage $15,000.00 $15,000.00 $0.00 20 0 Northeast Neigh.Assoc. Wayfinding Signage $15,000.00 $15,000.00 $0.00 21 0 Southeast Elgin Neigh. Wayfinding Signage $15,000.00 $15,000.00 $0.00 $205,482.90 $105,000.00 1 Recommendation ranking based on a 100 point scale pursuant to§2.31.050F. 02 matrx.wpd