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Home My WebLink About02-100 Resolution No. 02-100 RESOLUTION APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH ILLINOIS CONSTRUCTORS CORP. FOR THE 2001 BRIDGE MAINTENANCE PROGRAM WHEREAS, the City of Elgin has heretofore entered into a contract with Illinois Constructors Corp. for the 2001 Bridge Maintenance Program; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Olufemi Folarin, Interim City Manager, be and is hereby authorized and directed to execute Change Order No. 1, a copy of which is attached hereto and made a part hereof by reference . s/ Ed Schock Ed Schock, Mayor Presented: March 13 , 2002 Adopted: March 13 , 2002 Omnibus Vote : Yeas : 7 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk Ili . ELGIN, ILLINOIS PROJECT 339594 CHANGE ORDER No. 1 SCOPE: This Change Order No. 1 will increase the quantity for the Furnish and Erect Structural Steel. The general contractor for this project is Illinois Constructors of St. Charles, Illinois. REASON FOR CHANGE: This Change Order No. 1 is in the best interest of the City and is authorized by law. SUMMARY OF CHANGES IN CONTRACT AMOUNT: ITEM TOTAL Furnish and Erect Structural Steel $12,424.10 TOTAL CHANGE ORDER NO. 1 $12,424.10 The original contract with Illinois Constructors Corp. is $52,460. By reason of Change Order No. 1, the contract for the 2001 Bridge Maintenance Program - MFT will be increased in the amount of twelve thousand four hundred twenty four and 10/100 dollars ($12,424.10). The new contract amount, inclusive of Change Order No. 1 is sixty four thousand eight hundred eighty,four and 10/100 dollars ($64,884.10). CHANGE ORDER NO. 1 February 4,2001 PAGE 2 OF 2 OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same. Agreed to this day of , 2002. Recommended: Public Wor s D partment By: Title: OcoS upeC't, 2v,� Date: Fete 1"f Z0 02. Accepted: Illinois Constructors Corp. Part Second Part (Contractor) By: Title: Date: 2O �-- Approved: CITY OF ELGIN Party of the First Part (Owner) By: • ..., Title: Date: Q..�,c.G�. 1 ?r .2.0 O' ?� F:\General Services\Public_Works\pw\MFT info\2001 Bridge Maint.change order#l.wpd .0 OF.Etc, ' \� City of Elgin Agenda Item No. DDD gr ,, j Il E F, . °/irru�� L 7 February 22 , 2002 G tz, N r-`. TO: Mayor and Members of the City Council gAFE COMMUNITY FROM: Olufemi Folarin, Interim City Manager SUBJECT: Change Order No. 1 for 2001 MFT Bridge Maintenance Contract PURPOSE The purpose of this memorandum is to provide the Mayor and the members of the City Council with information to consider Change Order No. 1 for the 2001 MFT Bridge Maintenance Contract . BACKGROUND On September 26, 2001, the City Council awarded to Illinois Constructors the contract for 2001 MFT Bridge Maintenance for the replacement of the roller bearings on the National Street bridge . The contract was awarded in the amount of $52 , 460 . 00 . When the contractor was placing the order with the steel manufacturer, an error in the bid quantity for the steel needed for the bearings was discovered. The cost of the steel was based on a unit price bid of $13 . 00/pound. This erroneous quantity in the original bid documents was established by Hampton, Lenzini and Renwick, Inc . (HLR) , the City' s consultant for engineering services related to the Motor Fuel Tax contracts . The awarded contract incorrectly lists the steel quantity at 1, 320 pounds while the corrected quantity is 2 , 275 . 7 pounds . The increased cost to the contract is $12 , 424 . 10 and the revised awarded contract amount is $64 , 884 . 10 . HLR has agreed to charge their construction inspection services against the original awarded amount of $52, 460 . 00 . Their fee for inspection is 6% of the actual awarded contract amount . This is a realized savings of $745 .45 for the construction inspection cost for the project . Final payment is not being processed at this time due to the fact that painting of the new steel could not be complete due to temperature requirements of the paint . A second payment will be made to the contractor after this change order is approved with a retainage held until the painting is complete in the spring. The project will be finaled out at that time . 71111111 $ e Change Order No. 1 for 2001 MFT Bridge Maintenance Contract February 22 , 2002 Page 2 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. `v�INANCIAL IMPACT The subject project has budgeted funds of $100, 000 . 00 in account number 290-0000-791 .41-08, project number 339648 . The total amount of Change Order No. 1 (Attachment A) is $12 , 424 . 10 . The revised contract amount with Illinois Constructors is $64 , 884 . 10 . Original Award Amount $52 , 460 . 00 Change Order No. 1 $12 , 424 . 10 Revised Award Amount $64, 884 .10 i EGAL IMPACT None . ALTERNATIVES None . RECOMMENDATION It is recommended that the City Council authorize the execution of Change Order No. 1 in the amount of $12 , 424 . 10 and direct staff to prepare the necessary resolution. Respectfully submitted, Olufemi Iari Interi C ' ty Ma ager JML:cab Attachment rSF`PTEMBER 26, 2001 VOLUME LXVI BID 01-127 AWARDED FOR 2001 BRIDGE MAINTENANCE CONTRACT Councilmember Gilliam made a motion, seconded by Councilmember Figueroa, to award a contract to Illinois Constructors Corporation, the low responsible bidder, at the price of $52 , 460 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . BID 01-114 AWARDED FOR RECREATION CENTER CONSTRUCTION Councilmember Walters made a motion, seconded by Councilmember Wasilowski, to authorize Gilbane to execute contracts with Midwest Masonry in the amount of $2 , 527, 200, to Edwin Anderson Construction in the amount of $1, 533 , 000, to Elgin Roofing Company in the amount of $723 , 520, and to CAD Contract Glazing in the amount of $1, 540, 500 for masonry, general trades, roofing and glass/glazing associated with the Recreation Center construction. Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor Schock. Nays : Councilmember Yearman. BID 01-120 AWARDED FOR VEHICLE LIFT FOR THE FIRE DEPARTMENT Councilmember Munson made a motion, seconded by Councilmember Wasilowski, to award a contract to Standard Equipment and Automotive Equipment in the amount of $55, 100 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . BID 01-122 AWARDED FOR PLOW BLADES Councilmember Yearman made a motion, seconded by Councilmember Munson, to award a contract to the overall low bidder, Central Parts Warehouse, in the amount of $6, 552 . 90 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schack. Nays : None . BID 01-123 AWARDED FOR MULTI FIELD LIGHTING PROJECT Councilmember Walters made a motion, seconded by Councilmember Figueroa, to award contracts for the base bid to light Wing and Lords Park tennis courts, the youth sports associations and the Sports Complex Soccer Field lighting alternate to the lowest responsive bidders, Lauderdale Electric in the amount of $96, 175 and Musco Lighting in the amount of $211, 735 . Upon a roll call vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski, Yearman and Mayor Schock. Nays : None . 661