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HomeMy WebLinkAbout01-324 f Resolution No. 01-324 RESOLUTION AUTHORIZING EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT WITH HNTB CORPORATION FOR A COMPREHENSIVE PLAN AND UNIFIED DEVELOPMENT ORDINANCE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5 . 02 . 020B (6) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interests of the city; and BE IT FURTHER RESOLVED that Joyce A. Parker, City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute a Professional Services Agreement on behalf of the City of Elgin with HNTB Corporation for the preparation of a comprehensive plan and unified development ordinance, a copy of which is attached hereto and made a part hereof by reference . s/ Ed Schock Ed Schock, Mayor Presented: November 28, 2001 Adopted: November 28, 2001 Omnibus Vote : Yeas : 7 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk Professional Services Agreement THIS AGREEMENT is made and entered into this&day of APO t't=rn,6C/2., 2001 by and between the City of Elgin, Illinois, a municipal corporation (hereinafter referred to as "City" ), and HNTB Corporation, a Delaware Corporation with an office at 111 N. Canal Street, Chicago, Illinois, Illinois (hereinafter referred to as "Consultant"). Whereas, the City has determined it to be in its best interests to obtain the assistance of a Consultant concerning the preparation of a comprehensive land-use plan and unified development regulations (the "project"). Whereas, Consultant is experienced in the preparation of community land-use development plans and development regulations and desires to render Consultant services to the City. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the receipt and sufficiency of which is hereby acknowledged, the parties hereto hereby agree as follows: 1. Scope of Work Consultant shall perform and direct the necessary qualified employees to perform the services of Parts I and II of the Scope of Services proposal, a copy of which is attached hereto and made a part hereof as Exhibit 1. Each Part of the Scope of Services shall be separately authorized in writing by the City, and, upon completion of Part I, the City may exercise the option not to proceed with Part II. The City may authorize Part III at anytime during the course of the project. The City agrees to provide services to the project as outline under Exhibit 1, Part IV of this agreement. 2. Time Schedule and Term Consultant shall perform and complete various tasks within Part I within a eleven (11) month timeline and the tasks within Part II within a twelve (12) month timeline. The services of the consultant will begin upon delivery to the Consultant of an executed copy of this agreement, and shall, absent causes beyond the reasonable control of the Consultant, be completed within said timeline. The completion of services by the Consultant shall be, among other things, contingent upon the timely receipt of the services, data, and other reports described in Exhibit 1, Scope of Services and upon the timely conduct by the client of meetings and decisions required for its purposes in the execution of Exhibit 1. If the required reviews are not provided in a timely manner, or if the City requests that Consultant perform extra work not now included in Exhibit 1, the Consultant, if agreed to by the client, may suspend work on the project or a portion of the project, and may extend the period of time allotted to perform the services identified in Exhibit 1 under this Agreement, to a mutually agreed upon period of time necessary to compensate for the delay or additional Extra Work. City of Elgin Professional Services Agreement Comprehensive Plan and Unified Development Regulations Page 1 of 26 Pages 3. Fee So long as Consultant is discharging its obligations hereunder pursuant to the terms hereunder, Consultant shall be paid a lump sum fee for such services not to exceed $265,711 in total for all authorized tasks combined regardless of the actual time expended or cost incurred by the Consultant. Said fee is divided as follows: Part I, Comprehensive Plan and Design Guidelines: $154,211; and Part II, Unified Development Ordinance $111,500. The City may also, at its discretion, authorize Site Development Plan Review Services not to exceeded a total $19,500, nor exceed $3,900 per each development plan reviewed. Consultant's expenses incurred in the performance of basic Services herein are included in the lump sum fees stated herein. Progress Payments Each month the Consultant shall provide an invoice that describes the invoice period, the services rendered (including percent work completed), fees and expenses due, payment due date, billing history, and other appropriate information. Payment for services rendered shall be payable within thirty (30) days following receipt of invoice. Unpaid accounts shall accrue interest at the rate of eight percent per year for each month the amount remains unpaid. Extra Work Extra work and expenses by the Consultant beyond the Scope of Work of this contract require prior written approval of the City of Elgin and shall be compensated according to terms agreed upon in such written approval. 4. Meetings The consultant (and its subconsultants) will attend meetings associated with certain tasks, as set forth Exhibit 3. Additional meetings the Consultant and subconsultants are requested to attend by the City shall be charged on a per diem basis under regular hourly rates as set forth in the fee schedule attached hereto and made a part hereof as Exhibit 2, generally up to no more than $1,500. per diem. 5. Rights in Results of Services Upon payment therefor, the results of Consultant's services under this Agreement shall be the exclusive property of City, and all documents (including, without limitation, all writings, drawings, blueprints, pictures, recordings, computer or machine-readable data, and all copies or reproductions hereof) which describe or relate to the services performed or to be performed pursuant to this Agreement or the results thereof, including, without limitation, all notes, data, reports or other information received or generated in the performance of this Agreement shall be the exclusive property of City and shall be delivered to City upon request (except for one copy, which may be retained by Consultant for its confidential files). Provided, however, Consultant shall retain its ownership in its databases, computer software and other proprietary property. No articles, papers, treatises, or presentation related to or in any way based upon or associated with the services performed pursuant to this Agreement shall be presented or submitted for publication without the prior City of Elgin Professional Services Agreement Comprehensive Plan and Unified Development Regulations Page 2 of 26 Pages written consent of City. It is agreed that the results of Consultant's services and the work product provided under this Agreement are not intended or represented to be suitable for reuse by the City on any project not contemplated by this Agreement and such reuse shall be without liability to the Consultant. 6. Other Agreements Consultant warrants that it is not a party to any other existing or previous agreement which would prevent Consultant from entering into this Agreement or which would adversely affect Consultant's ability to perform services under this Agreement. During the term of this Agreement, Consultant shall not, without the prior written consent of City, perform services for any persons, firm or corporation other than City if such services could foreseeably lead to a conflict with Consultant's obligations under this Agreement. 7. Subcontracting If Consultant intends to hire or retain any person, firm or corporation to perform services under this Agreement, Consultant shall first secure the written agreement of such party that such party (1) shall assume and agree to be bound by the same obligations as Consultant has assumed under the provisions of this Agreement, and (2) that such party shall not be or act as an agent or employee of City, not assume or create a commitment or obligation on behalf of nor bind City in any respect whatsoever. Subconsultants approved under this agreement include: DLK Architecture, Wolff Clements and Associates, and Real Estate Planning Group. Consultant shall provide City with a copy of each such written agreement. Prior to subcontracting, Contractor shall obtain prior written approval of the City for each individual subcontractor. City shall have the right to refuse approval of any subcontractor for any reason. Any fees, payments or other costs associated with any sub contractor or other persons or firm shall be at the sole cost of the Consultant payable from the fees the City is paying to Consultant pursuant to this Agreement. 8. Assignment of Contract/Agreement Neither this Agreement nor any of the rights or obligations hereunder may be assigned or otherwise transferred by Consultant, nor shall the benefits of this Agreement inure to the benefit of any trustee in bankruptcy, receiver or creditor of either party, except as may be required by law, whether by operation of law or otherwise, without the prior written consent of either party. Any attempt to assign or transfer this Agreement or any rights hereunder without such consent shall be null and void and of no force or effect. 9. Project Representatives The City designates Mark T. Biernacki to act as its representative with respect to the work to be performed under this agreement, and such person shall have authority to transmit instructions, receive information, interpret and define client's policies and City of Elgin Professional Services Agreement Comprehensive Plan and Unified Development Regulations Page 3 of 26 Pages provide decisions in a timely manner pertinent to the work covered by this agreement until the consultant has been advised in writing by the City that such authority has been revoked. The consultant designates Philip W. Hanegraaf, Principal, as the Project Director who acts as the consultant's representative to the City. Should Philip W. Hanegraaf not be made available as Principal consultant for the project, the City may terminate this agreement by written notice to the Consultant. 10. Independent Contractor Consultant is and shall perform its services under this Agreement as an independent contractor, and shall not be deemed an agent, employee or legal representative of City. Consultant has no authority to assume or create any commitment or obligation on behalf of or to bind City in any respect whatsoever. 11. Licenses Consultant shall obtain at its cost any and all licenses required by federal, state, or local statutes, regulations or ordinances necessary for the performance of its serves pursuant to this Agreement. 12. Compliance with Laws Consultant shall at all times impose work orders on its employees and subcontractors which are designed to assure that they comply with all applicable federal, state and local laws and regulations (including, but not limited to, occupational safety and environmental protection statutes and regulations) in performing services hereunder, and shall comply with any directions of governmental agencies and City relating to site safety, security, traffic or other matters. Failure to comply with this Section shall constitute a material breach of this Agreement, and shall entitle City to terminate this Agreement upon ten (10) days written notice without penalty to City. 13. Indemnification of City Consultant shall hold harmless and indemnify City from and against any and loss, cost, expense, damages and any other liability to the extent caused by the negligent acts of the Consultant, its subcontractors or agents in the performance of its services under this Agreement. 14. Force Majeure The Consultant shall not be liable to the City for any failure, delay or interruption of service or for any failure or delay in the performance of any obligation under this Agreement due to strike, walkouts, acts of God, governmental restrictions, enemy action, civil commotion, unavoidable casualty, unavailability of fuel or parts or any other acts beyond the reasonable control of the Consultant. City of Elgin Professional Services Agreement Comprehensive Plan and Unified Development Regulations Page 4 of 26 Pages 15. Consultant's Insurance Consultant shall obtain and maintain the following policies of insurance: (1) Worker's compensation and occupational disease insurance in amounts required under the laws of the State of Illinois; (2) Comprehensive general liability and automobile liability insurance for bodily injury, death or loss of or damage to property of third persons in the minimum amount of $1 million per occurrence which policy shall name City as additional insureds. Consultant shall furnish to City of Elgin a certified copy of such policies concurrently with the execution of this Agreement. (3) Professional liability insurance for errors and omissions in the minimum amount of $1 million per occurrence and in aggregate. Consultant shall furnish to the City a Certificate of Insurance as evidence of such policy concurrently with the execution of this Agreement. 16. Severability If any portion of this Agreement, or application thereof to any person or circumstance, shall to any extent be deemed to be invalid, void, or otherwise unenforceable for any reason, the remainder of this Agreement, and the application of such provision to persons or circumstances other than those as to which it is held invalid, shall not be affected thereby, and each provision of this Agreement shall be valid and shall remain in full force and effect. 17. Governing Law Venue for the resolution of any disputes or the enforcement of any rights pursuant to this Agreement shall be in the Circuit Court of Kane County, Illinois. 18. Termination The City may by written notice to the Consultant terminate the whole or any part of this contract if the Consultant fails to make delivery of the services within the time specified herein or any extension thereof: or if the Consultant fails to perform any of the other provisions of this Agreement, or fails to make progress so as to endanger performance of this Agreement in accordance with its terms, and in either of theses two circumstances does not cure such failure within ten (10) days (or such longer period as the City may authorize in writing) after receipt of notice from the City specifying such failure. In addition thereto, the City may also terminate this agreement at any time upon thirty (30) days prior written notice to the consultant. In the event this Agreement is so terminated, the Consultant shall be paid for services actually performed and reasonable expenses actually incurred prior to termination according to the rates set forth in Exhibit 2 attached hereto, except that such payment and reimbursement shall in no event exceed the amount specified under Section 3 above. City of Elgin Professional Services Agreement Comprehensive Plan and Unified Development Regulations Page 5 of 26 Pages 19. Additional Provisions This Agreement includes those additional provisions contained in Exhibits 4, 5, 6 and 7 relating to Consultant's certifications, affirmative action information, equal employment commitment guidelines and sexual harassment policy. 20. News Releases The Consultant may not issue any news releases without prior approval from the City, nor will the Consultant make public proposals developed under this Agreement without prior written approval from the City prior to said documentation becoming matters of public record. 21. Entire Agreement This Agreement contains the entire understanding and agreement between the parties hereto with respect to the subject matter hereof and supersedes all previous communication, negotiations and agreements, whether oral or written, between the parties hereto with respect to such subject matter, and no additions to or modifications of this Agreement or waiver of any provisions of this Agreement shall be binding on either party unless made in writing and executed by City. 22. Notices Communication to the Consultant means notice in writing to Mr. Philip W. Hanegraaf, Associate Vice President, HNTB, 111 N. Canal Street Chicago, IL 60606. Communication to the City means notice to the contracting officer in writing to Mr. Mark T. Biernacki, City of Elgin, 150 Dexter Court, Elgin, IL 60120. 23. No Personal Liability No officer, director, or employee of the City or of the Consultant shall be personally liable for the fulfillment of the conditions of this Agreement. 24. Standards of Care In providing services under this Agreement, the Consultant shall endeavor to perform in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances. 25. Standards HNTB will receive from the City of Elgin the existing Microstation DGN and ESRI Shapefile files. HNTB will also receive from the City of Elgin the GIS files for the City of Elgin Comprehensive Plan Study Area. All computerized files will be evaluated for incorporation into the HNTB ArcView system files. HNTB will define use of Microsoft compliant package of programs for base maps, other graphics and various written products. HNTB will determine the use of other graphics software packages such as Quark Express or Adobe Illustrator, as appropriate. HNTB will complete the Scope of City of Elgin Professional Services Agreement Comprehensive Plan and Unified Development Regulations Page 6 of 26 Pages Services using ArcView Version 8.1 as the GIS software, Microsoft Word as the word processing software and Microsoft Excel as the spreadsheet program. 26. Successors and Assigns This agreement and each and every portion thereof shall be binding upon the successors and the assigns of the parties hereto; provided, however, that no assignment shall be made without the prior consent of the City. 27. Governance This agreement will be governed by the laws of the State of Illinois. 28. Appropriations. The fiscal year of the City is the 12—month period ending December 31. The obligations of the City under contract or agreement for any fiscal year are subject to and contingent upon the appropriation of funds sufficient to charge the obligations which accrue in that fiscal year and authorization to spend such funds for the purposes of the contract or agreement. If, for any fiscal year during the terms of the Agreement, sufficient funds for the discharge of the City's obligations under the Agreement are not appropriates and authorized, then upon written notice from the City to the Consultant the Agreement shall terminate as of the last day of the proceeding fiscal year, or when such appropriated and authorized funds are exhausted, whichever is later, without liability to the city for damages, penalties or other charges on account of such termination." The terms and condition set forth herein are accepted as of this 3Q day of Nat e`miic2001. CITY OF ELGIN HNTB Companies B‘:/ .114 Jo ce A. Parker City Manager David Wenzel Vice President Attest: 4 `- 'h- Dolonna Mecum, City Clerk City of Elgin Professional Services Agreement Comprehensive Plan and Unified Development Regulations Page 7 of 26 Pages EXHIBIT 1. HNTB'S SERVICES PART I: COMPREHENSIVE PLAN AND URBAN DESIGN GUIDELINES Step 1, "Community Outreach", and Step 2, "Planning Conditions and Influences Inventory", have been completed under a previous contract. The steps outlined as follows will complete the development of the City's Comprehensive Plan. Step 3: Concept Plan Alternatives Step 3 will involve the preparation and testing of alternative plans and policies. This will include alternative concept plans for future land-use, transportation, image and appearance and community facilities. Task A: Planning Goals and Objectives and Community Indicators Preliminary goals and objectives have already been prepared for local review. The consultant will assist in a meeting of the Steering Committee to review the draft goals and objectives. Further, building upon the Community Indicators identified below, this task will identify preliminary measurable "targets" the community may strive for in the future. The use of "community indicators" in broad based land-use planning efforts has become popular in recent years. The technical data analysis establishes a basis for "measuring" community change toward planning objectives over time. The basic approach utilizes demographic and market data to identify trends and patterns and then sets "targets" for those seen to be important measures by the community Topic areas which would be measured include: Culture Government Community Design Health Economic Infrastructure Education Transportation Environment Public Safety In the years following the adoption of the plan, the City can "re-test"the indicators to determine its progress in implementation, and the effectiveness of Plan strategies. Relevant indicators areas will be identified in this step. "Targets" will be prepared in the next step of w Task B: Prepare Alternative Community-Wide Plans This step will entail the preparation of preliminary community-wide plans for land use, transportation and community facilities. To prepare the community-wide plan, the Consulting team will first conduct a workshop session with the Advisory Committee to gain insight and understanding on community perceptions and ideas on how to meet community needs. Following the workshop, the preliminary community-wide planning concept will be prepared encompassing the major City of Elgin Professional Services Agreement Comprehensive Plan and Unified Development Regulations Page 8 of 26 Pages components of the Comprehensive Plan: (1) the location and arrangement of land uses; (2) the street system and other transportation facilities; (3) community facilities and (4) community design. Plan maps and supporting text would be prepared for each component. Alternatives will address: Preliminary Future Land-Use Classification System — which will identify and describe the range and type of future land-use areas intended to be used in the new Plan. Land-use and Development Alternatives -- The Consulting Team will prepare planning and design alternatives for Advisory Committee and community critique and evaluation. These will address the location and arrangement of land-uses, residential densities, business and employment areas, open space/natural features, and other land-use features. Subarea Plans - will be prepared for key planning subareas of the City. Subarea plans will provide more detailed preliminary recommendations for land-use, transportation, community facilities and design. While the development of subarea plans would consider their relationship to the community as a whole, they will permit the City to consider the unique aspects of each. Up to 5 subarea plans will be prepared, as agreed upon between the City and Consultant. Preliminary identified subareas include: 1) Dundee Road; 2) N. IL Route 31; 3) Route 19 mixed use area; 4) the IL Route 20 Shales area; and 5)Villa Street. Preliminary recommendations will be prepared for improvement, redevelopment or conservation within key planning subareas of the City. For example, these might include: • The kind of environment the City desires to create within each area. • The mix of uses to be promoted. • Properties to be retained, properties to be improved and upgraded, and sites for redevelopment and/or new construction. • The regulatory implications required to carry out plan recommendations. • Subarea plans will seek to identify specific projects that should be undertaken, as well as the relative priority of improvement projects. Special Far West Subarea Plan A special subarea plan will be prepared for the far western portion of the community which deals with its unique needs, as described below. Elgin's Growth — How Far West?The limits of the western planning area currently extend to Muirhead Road. However, the City has the capacity in its water and wastewater treatment systems to extend as far west as Route 47. In connection with neighborhood design concepts, this task will consider the following issues: City of Elgin Professional Services Agreement Comprehensive Plan and Unified Development Regulations Page 9 of 26 Pages 1 1 • Define two to three alternatives for growth in the western area • Define the critical factors, issues, and/or risks associated with growth, or limited growth. • Identify needs or issues associated with implementation alternatives such as planning area control, or facilities improvements. • Discuss alternative approaches with representatives of Kane County. • Summarize implications of each alternative. Neighborhoods and Development The development and maintenance of neighborhoods are an important aspect of community life in Elgin. This task will prepare concepts of how neighborhoods could be organized in the Far Western Planning Area, and what features or factors may be important to establishing neighborhood environments. Continuing a Tradition of Neighborhoods Neighborhoods are one of the most important assets of the Elgin community. Strategies to encourage and ensure successful neighborhood formation should be an important part of the new Plan. Current plans refer to these issues, but do not define what elements should be part of each neighborhood. This step will explore basic neighborhood design characteristics that can facilitate the concept of "neighborhood" and connectivity to the Elgin community as a whole. Mixed-Use Development Concepts As part of neighborhood design, the Plan will need to address the scale and design considerations of new development to ensure it projects the City's aspirations for community design. Several mixed-use prototypes will be developed which illustrate the ways in which uses can be organized and arranged to create neighborhood centers. Residential Development Concepts The current Far West Plan Design and Development Guidelines provide guidance on a number of design, fiscal and financial aspects for the Far West Area. While many of these criteria are useful and should be brought forward in the new Plan, they do not address issues associated with the locations of multiple family residential development, and other issues related to building bulk. This step will explore residential design concepts which facilitate neighborhood development as well as ties to the Elgin of both old and new. Natural Resources Alternative tools and techniques for incorporating open space within the Plan will be developed. Many resources exist in the area which can provide open space corridor links among development subareas. Whether these should consist of passive open spaces or trails as part of the larger system should receive more attention. Priority conservation locations should also be identified. The extent of"compatible" improvements with natural resources will also be considered. City of Elgin Professional Services Agreement Comprehensive Plan and Unified Development Regulations Page 10 of 26 Pages Other Design and Improvement Considerations Traditional Building Design Materials. As part of the visual preference survey, the display of various materials were presented with stone and brick being the preferred materials. One way to do this may be to identify common building elements within the existing community and offer development incentives for their incorporation into residential house design. For example, style sheets representing some of the more common design elements found within the historic areas of the community could be incorporated into the Design Guidelines to offer developers and builders ideas on what features might be appropriate for new housing and possible commercial design. Street Patterns The current Far West Plan proposes a thoroughfare system based on a traditional street pattern. Many of the existing roads in the area run on a northwest to southeast alignment. The concepts will explore the alternative ways in which the street system can be designed to serve as one of the "seams" linking the eastern and western portions of the City. Smart Growth Principles The consulting team will consider the applicability of Smart Growth Principles as a basis for development and improvement recommendations. Drawing upon experiences in other assignments, the consulting team will identify principles and practices which are consistent with and support community participation in the planning process to date. Intergovernmental Technical Meetings City staff and the consulting team will conduct two meetings to discuss the implications of the concepts in terms of management techniques, facilities impacts or other considerations. The purpose of these meetings is to examine the intergovernmental control aspects of change. For instance, it will be important have dialogue with Kane County on the relationships of the proposed concepts to the County Plan. Further, the City has notification requirements under its Boundary Agreement with Sleepy Hollow to notify the Village of any amendments to its 1983 Comprehensive Plan. It is intended any technical issues would be resolved in these meetings. Community Area Design "Prototypes" — Because the character of the community changes widely throughout the planning area, the basic design of public and private improvements should be explored. Utilizing existing documented conditions and "thematic characteristics" identified in earlier work in the process, the consulting team will prepare prototype design recommendations for various community areas including residential, business and industrial areas. Tentatively, these would include: 1)commercial corridor areas; 2) neighborhood housing/street prototypes; 3) multiple family/office transitional prototype; and 4) employment area prototypes. The consultant will define and express a reasonable range of principles and illustrations associated with each of these areas. City of Elgin Professional Services Agreement Comprehensive Plan and Unified Development Regulations Page 11 of 26 Pages Transportation System Improvements— will consider the needs of improvement to the existing system as well as new improvements. Elements to be explored include: • New street links to serve expanded development areas • Circulation improvements • Conceptual bicycle circulation Community Facilities— Based on community facilities needs as determined in the preceding steps of the process, the consultant will identify ways in which physical facility needs can be located to support an overall concept of public space improvements. Product: A concise and highly graphic working paper presenting and describing the community-wide plans, subarea plans, and community design prototypes . Briefing Following this task, a briefing session will be held with the Advisory Committee to review the technical results and prepare for the next Task in the process. Task C: Open House and Community Forum Cl: Open House An "Open House" will be sponsored by the Comprehensive Plan Advisory Committee. The open house provides an informal environment for citizens less inclined to attend or speak at public hearings to view preliminary concepts, ask questions, and learn more about the City's intentions. The open house serves as an information "primer"for the community forum to follow. C2: Community Forum A community-wide meeting would be conducted to discuss the results of the Alternative Concept Plans. The purpose of this meeting would be to review and discuss the preliminary concept plan and development policy recommendations, and secure basic agreement on major planning issues. The meetings would be structured to ensure participation by a broad cross-section of interests within the City. Product: Basic agreement by the Advisory Committee and community-wide consensus on preferred plans and development policies as basic direction to preparation of the more detailed Comprehensive Plan. City of Elgin Professional Services Agreement Comprehensive Plan and Unified Development Regulations Page 12 of 26 Pages Step 4: Draft Elgin Comprehensive Plan Based upon the results of the Alternative Plan Concepts, Step 4 will involve preparation of the draft Comprehensive Plan. Task A: Prepare Draft Comprehensive Plan The Consulting Team will prepare the draft Plan document for local review. The Plan will include planning policies and planning recommendations associated with each plan element, and will include the sections listed below. The plan document is intended to focus on the "operational" aspects of the planning program, and will not include Plan background material. It will be presented in a short, concise, and "user friendly"format. This format would facilitate ease of local amendment in the future. The document will serve as the official plan policy guide and should be used in the day-to-day administration of the community planning program. Again, the Plan document will be presented in a highly graphic and concise format which, while providing more detailed program recommendations and policies, will be "readable" and understandable to the general public. It will include: Introduction, which will describe: (1) the overall purpose of the planning program; (2) the planning process undertaken by the City; and (3) the organization of the Plan document. Action Goals and Objectives, which will provide overall focus and direction for planning recommendations, possibly including: (1) appearance and identity; (2) residential areas; (3) commercial areas (perhaps separate goals and objectives for the Downtown); (4) employment areas; (5) transportation; (6) community facilities and services; (7) public utilities; and (8) others, as appropriate. Land-Use and Community Design Plan, which will include recommendations for improving and protecting existing land-use areas, compatible new development or redevelopment in selected locations, and identify areas which are subject to preservation or protection. It will establish a refined classification of land-uses for the City to help guide change and improvement in the future. The Plan will also include illustrative prototype design principles for various areas and for various improvement projects within the City. Prototype guidelines will be emphasized in this section, but may also appear in other elements of the Plan. Building upon work in previous steps, this section will also utilize a "thematic" design map to illustrating where various combinations of basic design themes would be desirable in the community. Subarea Plans Recommendations for subareas prepared as part of the prior step will be carried forward into a unique section of the Plan. Exclusive and unique to the Far West Plan, recommendation will include: City of Elgin Professional Services Agreement Comprehensive Plan and Unified Development Regulations Page 13 of 26 Pages • Land-use and development recommendations • Design and development guidelines • Development regulations recommendations • Administration and management policies • Intergovernmental/organizational arrangements While the Far West Plan will be prepared as an element of the Comprehensive Plan, It will be written suitable to serve as a stand-alone document, should the City choose to publish the piece independently from the complete Plan. Mobility Plan, which will establish a hierarchy for street classification, alternative treatment for system deficiencies, and the identification of potential transportation improvements for the City, as appropriate. This would include: 1) general transportation improvement projects; 2) modifications to street design standards; and 3)conceptual bicycle and pedestrian system development. Community Facilities and Utilities Plan, Which will include recommendations for public buildings, parks and recreation, schools, and other community facilities. A utilities component could address the basic water, waste water and storm water facilities and services. Implementation, which will describe the actions required to carry out the new Plan for the City including recommendations regarding zoning, subdivision and other regulations, priority improvement projects, potential funding sources, implementation techniques, and general administration and follow-up to the Plan. It will identify public agency and private responsibilities in Plan implementation. It will include short- and long-range project recommendations. For all major projects and actions to be undertaken, the implementation strategy will highlight: 1) relative sequencing of projects, 2) action responsibilities; and 3) potential implementation techniques. An "Action Agenda"will be prepared which highlights the implementation aspects of all key projects and actions to be undertaken within Elgin. It will include: • A listing of the individual projects and actions to be undertaken; • The prioritization and suggested timing for each proposed project will be presented in three implementation phases; • An indication of the public and private sector responsibilities for initiating and implementing each project; • Recommendations for follow-up studies and actions including subarea planning, neighborhood planning, transportation and related facilities studies needs. Finally, a number of existing subarea and policy plans are in existence which should cross referenced at appropriate points in the new Comprehensive Plan. These City of Elgin Professional Services Agreement Comprehensive Plan and Unified Development Regulations Page 14 of 26 Pages ` I include: the pending Parks and Recreation Plan, Downtown Plan, Riverfront Plan, Consolidated Housing Plan, and Historic Preservation Plan. Product: Preparation of the complete draft version of the recommended Plan, including graphics and draft text illustrating and describing the plan and implementation program. Briefing Following this task, a briefing session will be held with the Advisory Committee to review the Plan Draft and prepare for the Open House. Task B: Focused Citizen Input and Review Two focused participation activities will be undertaken in the review of the Plan draft. These will include: B1: Neighborhood Meetings Up to three neighborhood meetings will be held to present and discuss the Plan draft, and solicit feedback on Plan recommendations. B2 Committee Working Conference The Committee will conduct a working session to consider community input and develop refinements to the Plan prior to introduction at public hearing. The approach to the public hearing will also be discussed at this time as well. Product: Preliminary community input and refinement of the draft Comprehensive Plan. Task C: Plan Revisions and Public Hearing Following preparation of Advisory Committee refinements, the Comprehensive Plan draft will be introduced at a public hearing before the Plan Commission. The objective of the hearing will emphasize public comment and input on the draft. The meeting can be designed to involve the Advisory Committee in the presentation of the Plan draft. It will be important for stakeholders most directly involved in the new plan to be present at the hearing to provide comment on the basis for, and development of Elgin Comprehensive Plan. Product: Agreed upon content of the final Elgin Comprehensive Plan. Task D: Prepare Final Comprehensive Plan Report Based on public hearing review and comment (and following City Council adoption), appropriate revisions and corrections to the draft camera ready copy of the City of Elgin Professional Services Agreement Comprehensive Plan and Unified Development Regulations Page 15 of 26 Pages • Comprehensive Plan Report and Poster Plan will be made, and the final version of the camera ready Plan report will be delivered to the City. Deliverables will include: Complete camera ready copy of both the Comprehensive Plan and Poster Plan; Document Text in Microsoft Word on computer disk; color Graphics in Adobe Illustrator. The consultant will provide the City with 12 spirally bound copies of the final plan document and one unbound original suitable for reproduction and distribution. The Consultant will provide the City with Digitized GIS versions of each the existing land-use map and long-range land-use plan map, as described below. Creation of Future Land Use Map The consultant will create a future land use map in an ArcView format. The future land use map will be provided after Step 5 of the Comprehensive Plan Process. PART II: ELGIN'S NEW UNIFIED DEVELOPMENT REGULATIONS Step 5: Issues and Code Outline Based on the adopted Plan program, Part II will develop Elgin's new Unified Development Regulations. Task A: Kick Off and Workshop Before beginning, a unified development regulations "kick-off' meeting will be held to inform the community on this part of the program. It would refocus the community on the next step of the process and explain its importance in context of the adopted Comprehensive Plan. Prior to this meeting, a "Unified Codes Committee" could be constituted to guide the process. While we believe this committee should include members of the Comprehensive Advisory Committee, it should also remain flexible to this point to include other community interests in this part of the work. Alternatively, the City could proceed in this step working exclusively with the Elgin Plan Commission. As part of this task, a workshop will be conducted with the Committee to identify and discuss key regulatory issues to be addressed as part of the codes drafting process. The consultant will lead the session. A summary of the Workshop will be provided to the Committee following the meeting. Products : 1) Understanding and agreement on the conduct of the project; and 2) a written summary of the workshop results. All text products will be prepared in Microsoft Word. Task B: Issue Analysis and Preliminary Annotated Outline The consultant will conduct a technical evaluation of the current development regulations. This evaluation will consider the update needs and issues identified in previous tasks as well as the consultants experience in preparing and City of Elgin Professional Services Agreement Comprehensive Plan and Unified Development Regulations Page 16 of 26 Pages administering regulations. Topics include: 1) overall codes structure, administrative and procedural considerations; 2) the content and organization of the major codes; 3) commentary on ordinance standards and scope; and 4)Identify code omissions. The Consultant will meet with Staff to review and discuss approaches to key issues to be used in the drafting process. This Consultant will then prepare an Annotated Outline of the content and organization of the Unified Development Regulations. Developing a preliminary outline at this early stage will help provide focus and direction to the overall scope of the amendments, how we anticipate they will be organized, and give the staff, Codes Committee a clear sense of how the ideas generated as part of the Plan can be included in the City's ordinances. The Consultant will meet with Staff to review and discuss the Annotated Outline. Refinements will be incorporated into the document, as appropriate. Task E: Working Conference The consulting team will meet with the Unified Codes Committee and community in a working conference to present and discuss the Preliminary Annotated Outline. Consensus by the Committee on an outline will authorize the Consulting Team to begin preparation of the complete draft text. Product: Agreed upon Annotated UDO Outline. Step 6: Prepare Draft Unified Development Regulations During this step, the complete draft Unified Development Regulations will be prepared. Task A: Draft Unified Development Regulations Task Al: Unified Development Ordinance Text Based on the guidance and direction of the Unified Codes Committee as a result of Step 5 work, this task will prepare the complete draft Development Regulations text. Given the complexity of this task, it is recommended the Consulting Team develop the entire text in association with City staff. Key elements of the City's code of ordinances which will require careful review and update include: the zoning regulations, subdivisions, streets, sidewalks, landscaping/screening, definitions, site plan review, planned developments, overlay zoning districts and tables and graphics. Other code elements will require a cursory review for formatting and referencing in the new code. The exercise will include regular reports and updates with the Unified Codes Committee to provide a status report of the work and to elicit input on issues which may arise during the process. We anticipate 3 update meetings with the City during City of Elgin Professional Services Agreement Comprehensive Plan and Unified Development Regulations Page 17 of 26 Pages this effort. Task A2: Preliminary Zoning Map A Preliminary Zoning Map will be prepared in combination with Task Al above. This map will be prepared in sufficient detail to understand the types of areas and locations where the map amendments might occur. It will also include any new mapping components such as any new zoning district(s). Products : These will include: 1) a complete, integrated draft of the proposed Unified Development Regulations; and 2) a preliminary zoning map. All text products will be prepared in Microsoft Word. Task B: Working Conferences Following assembly of the complete draft regulations, the consultant will present and review the text over two to three meetings with the Unified Codes Committee. Changes will be incorporated by the consultant into the Final Draft. Product. Copy of the Final Draft of the Unified Development Regulations. Step 7:Adopt the Unified Development Regulations The primary purpose of this phase is to secure Plan Commission and City Council approval of the draft regulations through a public participation and hearing process. Task A: Committee/Community Workshops In this task, the Unified Codes Committee (or Plan Commission) will conduct up to 2 community workshops to present the draft amendments and seek public input and comment. The purpose of the meetings are to explain to the community the Committee's work and consider any refinements to the draft prior to public hearing. The workshops should help to build support for the final regulations to be presented as part of the public hearing process. Alternatively, these "workshops" could be held as open houses, or as additional working meetings of the Committee as deemed appropriate. The meetings will be conducted by the Consulting Team with the participation of the Unified Codes Committee and the Plan Commission. Based on the results of the meetings, and the direction of the Committee (or Commission), the final Public Hearing Draft of the regulations and map will be prepared. Product: Refined regulations to be proposed for adoption. Task B: Public Hearing and Adoption City of Elgin Professional Services Agreement Comprehensive Plan and Unified Development Regulations Page 18 of 26 Pages The draft amendments will be presented at a community-wide public hearing to be conducted by the Plan Commission. The consultant will help organize the hearing process and will attend the public hearing (up to two meetings). The City will be responsible for the costs of all notices required under law. Following the public hearing process, the draft, together with any changes or modifications resulting from the hearings, will be presented for adoption by the City Council. Product. The conduct of a public hearing, as required by law, and adoption of the Unified Development Regulations by the City Council. Task C: Final Unified Development Regulations Following adoption, the consultant will prepare the final Unified Development Regulations together with related maps and illustrations, incorporating any changes and modifications resulting from Task 2. The consultant will provide the City with camera-ready copy and a computer disk of the text formatted for Microsoft Word. Product: Complete camera ready copy of the adopted Unified Development Regulations Text and Zoning Map. The consultant will provide the City with 12 spirally bound copies of the final plan document and one unbound original suitable for reproduction and distribution. PART III — DEVELOPMENT PLAN REVIEW SERVICES While developing the new Comprehensive Plan, the City has and will continue to receive petitions for annexation and development within the Far West area. As an adjunct to the primary assignment of preparing a new Plan and UDO, the City has requested the consulting team provide additional consulting services in the review of up to five annexation and development proposals within the far west area. To assist in this need, the consulting team will undertake the following activities: Development Plan Review Process Based upon previously prepared Far West Area Planning Principles, by the consulting team and overall experience in participating in the plan process thus far, the team will review up to five annexation and development petitions for the Far West area. The team will undertake the following methodology: • Four complete copies of each petition will be made available for team review. Each firm on the team will conduct an independent assessment of the proposal based on the previously prepared Far West Planning Principles above. • The team will meet to discuss its findings and form the basis of a response to the City. City of Elgin Professional Services Agreement Comprehensive Plan and Unified Development Regulations Page 19 of 26 Pages • The Team will prepare a summary memorandum to be provided to the Plan Commission as a part of the public hearing and review process. • Upon authorization from the City, the consulting team may perform extra work or attend extra meetings in accord with the provisions of this agreement. PART IV: CITY'S SCOPE OF WORK Whereas the overall scope of services will be undertaken by the consultant (Parts I through Ill), it is understood and agreed that the City will provide the following assistance to the consultant: • The City will schedule and arrange and provide notices for all meetings and workshops including contacting agencies, individuals and citizens to be invited to meetings. • Provide adequate time for the review of materials submitted by HNTB. • Provide meeting venue and appropriate local representatives for review and discussion of Article 1 items. • Provide adequate time for revision of draft concept plans and preparation of materials prior to public presentation of concepts. • Give thorough consideration to all reports, sketches, drawings, plans, proposals, and other documents presented by HNTB, and inform HNTB of all decisions within a reasonable time so as not to delay the work of HNTB. City of Elgin Professional Services Agreement Comprehensive Plan and Unified Development Regulations Page 20 of 26 Pages EXHIBIT 2: Fee Schedule HNTB Fee Schedule Hourly billing rates in effect are: Vice President $167.46 Project Manager II $95.97 Project Manager I $82.91 Eng/CADD Applications Support Specialist $75.62 Sr Urban Designer $67.10 Urban Designer II $52.29 Urban Designer I $49.28 Out-of-pocket expenses are included as a part of the compensation established in paragraph 3 of this agreement. City of Elgin Professional Services Agreement Comprehensive Plan and Unified Development Regulations Page 21 of 26 Pages EXHIBIT3: Meeting Matrix Step Meetings HNTB WC DLK REPG 3 Plan Alternatives ❑ Goals and Objectives 1 1 ❑ Framework Plan Workshop 1 1 1 1 ❑ Open House 2 2 ❑ Community Forum 1 1 1 1 4 Prepare/Adopt Plan ❑ Briefing 1 1 ❑ Neighborhood Meetings 3 3 2 2 ❑ Working Conference 1 1 ❑ Hearing 2 2 1 1 Comprehensive Plan Total 12 12 5 5 UNIFIED DEVELOPMENT REGULATIONS 5 Regulatory Issues Analysis ❑ Kick Off 1 1 ❑ Issues and Outline 2 2 ❑ Working Conference 1 1 6 Prepare Draft Regulations ❑ Draft regulations 3 3 ❑ Working Conferences 3 3 7 Hearing and Adoption ❑ Community Workshops 2 2 ❑ Hearing and Adoption 2 2 UDO Total 14 14 0 0 0 Grand Total 26 26 5 5 0 City of Elgin Professional Services Agreement Comprehensive Plan and Unified Development Regulations Page 22 of 26 Pages EXHIBIT 4 Consultant Certified that: 1. The undersigned firm certifies that it is not delinquent in the payment of any tax administered by the Department of Revenue except for tax it is contesting in accordance with the procedures established by the appropriate revenue act. 2. The undersigned firm certifies that the firm is not barred from making an offer to contract as a result of a violation of 720 ILCS 5/331-3 or E-4. 3. The undersigned firm certifies that the firm shall comply, where applicable, with the Prevailing Wage Act (820 ILCS 130/0.01, et seq). The undersigned firm certifies that the firm shall comply with the City's contract compliance ordinance relating to Affirmative Action. By: 7/' L%72- Date: 7a/7 /a/ City of Elgin Professional Services Agreement Comprehensive Plan and Unified Development Regulations Page 23 of 26 Pages • EXHIBIT 5: Affirmative Action Information City of Elgin Contract Compliance Affirmative Action Information To assure compliance with the City of Elgin's contract compliance ordinance, all contractors and vendors, herein referred to as "bidders", are requested to submit the following Affirmative Action information: 1. Work Force Analysis using the enclosed bidder's employee utilization form. 2. Provide the information required by item #3 on the employee utilization form if the answer to question 2 on the form is `yes'. Provide a written commitment outlining the steps that the bidder plans to take in the area of recruitment and promotion of minorities and females to assure equal employment opportunity. (A copy of the bidder's affirmative action plan may be submitted in lieu of this requirement.) City of Elgin Professional Services Agreement Comprehensive Plan and Unified Development Regulations Page 24 of 26 Pages BIDDER'S EMPLOYEE UTILIZATION FORM This report is required by the City of Elgin and must be submitted before the contract can be awarded. Chapter 3.12.1000 Affirmative Action - City Contracts 1. Name and Address of Bidder Description of Project HNTB Corporation Comprehensive Manning 111 North Canal Street, Suite 880 Chicago, IL 60606 JOB CATEGORIES Total Whites Blacks Hispanics Asians or American Minority Female Employees Pacific Indians (M&F) (All Islanders Categories) M / F M / F M / F M / F M / F % �O Example:Managers 18 3 5 3 2 4 1 55.6% 44.4% (10/18) (8/18) Officials & Mrgs 941 733 127 5 5 23 5 32 6 4 1 8.6% 22.1% Professionals 1212 699 289 37 16 40 22 75 29 , 2 3 18.5% 29_F Technicians 464 297 72 24 4 19 9 28 8 2 1 20.5% 20.3% Office & Clerical 268 14 174 6 39 1, 21 0 12 0 1 29.9% 92.2% • TOTALS 2885 1743 662 72 64 83 57 135 55 8 6 16.6% 39.6 Signature of Company Official Title Telephone Number Date Signed Pageo /� , � ��-z Vice President 312-930-9119 October 22, 20C 1 f 2. Have you ever been awarded a bid by the City of Elgin? X Yes No 3. • If the answer to question #2 is Yes, please submit a copy of the Employee Utilisation Form that was submitt d with, our last successful bid along with a fully completed copy of this form. This form was not required of providers of protessional engineering services in late 1999/early 2000 when we were last awarded a prqqj ct. 4. If the statistical data provided above shows under-utilization of minorities and/or females, please submit, according to the guideline provided in the attached document, a written commitment to provide equal employment opportunity. NOTE: In the event that a contractor or vendor, etc., fails to comply with the fair employment and affirmative action provisions of the City of Elgin, the City amongst other actions may cancel, terminate, or suspend the contract in whole or in part. N.R. - c, :� �^ ` ` City of Elgin, Illinois - :„,i Sexual Harassment ---- Policies and Programs .off •.�,e.? w. ,p ,y � ATEDV 1.. Every party to any contract with the City of Elgin and every bidder is required to have, and to effectively distribute,written sexual harassment policies that include, at a minimum, the • following information: (I) the illegality of sexual harassment (II) the definition of sexual harassment under state law (III) a description of sexual harassment,utilizing examples (IV) the vendor's internal complaint process including penalties (V) the legal recourse,investigative and complaint process available through the Illinois Department of Human Rights,and the Illinois Human Rights Commission (VI) :directions on how to contact the department and commission (VII) protection against retaliation as provided by Section 6-101 of the Human Rights Act I hereby affirm that the organization which I represent has in place sexual harassment policies which include the required information set forth above, and I hereby agree to furnish the City of Elgin -Human Resources Department with a copy of these policies if they so request. Signature/Title 64 ► Vice President Company HNTB Corporation Date October 18, 2001 Sexual harassment is defined as follows: "Sexual harassment"means any unwelcome sexual advances or requests for sexual favors or any conduct of a sexual nature when(1)submission to such conduct is made either explicitly or implicitly a term or condition of an individual's employment,(2)submission to or rejection of such conduct by and individual is used as a basis for employment decisions affecting such individual,or(3)such conduct has the purpose or effect of substantially interfering with and individual's work performance or creating an intimidating, hostile,or offensive working environment. . Any questions by contracting parties or eligible bidders concerning compliance with these requirements should be directed to the City of Elgin-Human Resources Department at(847) 931-5618. I hereby agree fully indemnify and hold the City of Elgin harmless from any and all liability, loss or damage including costs of defense or claim, demands, cost of judgement against it arising from any sexual harassment complaint resulting from the act of any member of my organization in the performance of this contract. • Signature/Title , Vice President Company HPl` B Corporation 1 Date October 18, 2001 TAX/COLLUSION/DEBARMENT AFFIDAVIT State of Illinois ss. County of Cook John V. O'Holleran , being first duly sworn, deposes and says: That he is Vice President of the firm of the party making the foregoing bid and that the bidder Is not barred from contracting with any unit or local government as a result of a violation of 720 Illinois Compiled Statutes, Section 5/33E-3 or 5/33E-4, as amended; and, no collusion or agreement among other bidders or prospective bidders to bid a fixed price or otherwise restrain freedom of competition by agreement has taken place; and, bidder is not delinquent in the payment of any tax administered by the Illinois Department of Revenue unless there is a pending proceeding contesting the tax. Signature of Bidder, if an individual: Signature of Bidder, if a partnership: Subscribed and sworn to before me this 18thday of October , 2001 Signature of Bidder, if a corporation: My commission expires: 3/0 /0 3 ♦-••♦♦♦♦ sss•�a ••s+•♦•♦• I � V/c reside •♦ O 5A . H ♦ Notary Puouc, State of Illinois • '����� /� 1?'�' •• My Commission Expires 3/11/03 i • �/ ♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦: a SSr. Secretary G� • `' 0,"°„ a Agenda Item No. ,,, City of Elgin ti ir,irtoie° 4„ I .0 - _ ... rx < i r,-ir- November 23 , 2001 I "'' r- N ....raw a w.• =_ . . TO: Mayor and Members of the City Council ECONOMIC GROWTH FROM: Joyce A. Parker, City Manager SUBJECT: Comprehensive Plan Professional Services Agreement PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider entering into a new agreement with HNTB, Inc . for professional services to prepare a Comprehensive Plan and Unified Development Ordinance. BACKGROUND In June 2000 , the City entered into a contract with TPAP, Inc . to assist in the preparation of the City' s Comprehensive Plan and Unified Development Ordinances . As a part of the contract, TPAP was to assign Phil Hanegraaf as the project manager for the Elgin contract . The contract further states that if for any reason Mr. Hanegraaf were to leave the firm, the City would have the option of terminating the contract with TPAP. We recently learned that Mr. Hanegraaf has changed employers, and now will be working with HNTB, Inc . , a nationally recognized land use and transportation planning firm with offices in Chicago. Given this change, staff and Bob Siljestrom, Chairman of the Advisory Committee, have met to discuss whether the City should continue its contractual relationship with TPAP or to terminate the contract and enter into a new one with HNTB and Mr Hanegraaf . To assist in formulating a recommendation, staff and Mr. Siljestrom performed two interviews, one with those who would now be assigned as project managers with the existing firm (TPAP) , and one with Mr. Hanaegraaf and his support staff as potential project managers with the new firm (HNTB) . Comprehensive Plan Professional Services Agreement November 23 , 2001 Page 2 Through this effort, staff is recommending that it would be in the City' s best interest to terminate its contract with TPAP and enter into a new one with HNTB (TPAP has been informed of this recommendation and understands the City' s reasoning) . Staff and the Advisory Committee have enjoyed the working relationship with Mr. Hanegraaf and have been satisfied with the quality and quantity of work performed to date . Also, staff finds that HNTB and Mr. Hanaegraff would bring: 1 . Continuity to the process, 2 . Overall knowledge of the issues Elgin faces in the area of growth management, and 3 . Expertise and depth of resources as well as HNTB' s national background and reputation. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Advisory Committee Chairperson Bob Siljestrom, Advisory Committee members, and TPAP, Inc . �,��( FINANCIAL IMPACT J/' The new contract with HNTB for professional services totals $265, 711 . This includes $154 , 211 for their completion of the Comprehensive Plan (with updates to the Far West Area Plan as recently directed by the City Council) and $111, 500 for the Unified Development Ordinance . In addition, this contract also identifies an optional $19, 500 for the consultant to supplement staff' s review of up to five far west developments ($3 , 900 each) for their conformance with the pending Comprehensive Plan. This project will occur over three separate fiscal years (the balance of 2001 , all of 2002 and a portion of 2003) . The Planning and Neighborhood Services existing 2001 budget (account #010-1501- 715 . 45-99 Project 507301) includes $30 , 000 , an amount equal to the anticipated level of work performed for the remaining months in 2001 . The balance of funds are in the proposed 2002 Riverboat Fund budget . Contract language provides that the City can terminate this professional services agreement in the event the funding is not appropriated in 2002 . \)r LEGAL ,IMPACT 7 . - The proposed agreement requires an exception to the Procurement Ordinance . Comprehensive Plan Professional Services Agreement November 23 , 2001 Page 3 ALTERNATIVES 1 . Terminate the contract with TPAP, Inc . and enter into a new contract with HNTB, Inc . 2 . Continue the current contract with TPAP, Inc . RECOMMENDATION It is recommended that the Mayor and City Council proceed as identified in Alternative One above . Res ctfully submitted, Jo e A Parker City Manager JAP/mtb Attachment