HomeMy WebLinkAbout01-32 Resolution No. 01-32
RESOLUTION
AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH
THE BOYS AND GIRLS CLUB OF ELGIN
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna Mecum,
City Clerk, be and are hereby authorized and directed to execute
a Purchase of Service Agreement on behalf of the City of Elgin
with the Boys and Girls Club of Elgin for youth programs, a copy
of which is attached hereto and made a part hereof by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: February 14 , 2001
Adopted: February 14, 2001
Omnibus Vote: Yeas : 7 Nays: 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
r
PURCHASE OF SERVICE AGREEMENT
THIS AGREEMENT is made and entered into this 12 '/{day of p1 2.C f ,2001, by and
between BOYS AND GIRLS CLUB OF ELGIN,a not-for-profit organization,(hereinafter referred to as the
"Club")and the CITY OF ELGIN, a municipal corporation(hereinafter referred to as the"City").
WHEREAS, the City of Elgin, Illinois has determined it to serve a beneficial public purpose to
discourage criminal activity through the promotion of alternative activities for minors and to be in its best
interests to aid the promotion of such activities;and
WHEREAS,the Boys and Girls Club of Elgin provides organized activity services to minors.
NOW,THEREFORE,in consideration of the mutual promises and covenants contained herein,the
sufficiency of which is hereby acknowledge,the parties hereto hereby agree as follows:
1. The City shall pay to the Club the sum of$150,000 on or before March 15, 2001.
2. The Club shall address all initial inquiries and requests made pursuant to this agreement to the
City's Recreation and Facilities Superintendent.
3. The Club shall apply the aforementioned$150,000 for club operations throughout the year.
4.The Club shall provide two written reports detailing the disbursement of$150,000.These reports
shall be provided to the City Council by May 31, 2001 and December 31, 2001, and shall include all
programs activity. These reports shall be submitted to the City Manager's Office, City Hall, 150 Dexter
Court, Elgin, IL, 60120.
5. Club shall provide City with financial statements relative to the organization's total operations.
These statements shall be provided on or before July 31, 2001 and December 31,2001.
6. To the fullest extent permitted by law,Club agrees to indemnify, defend and hold harmless the
City,its officers,employees,boards and commissions from and against any and all claims,suits,judgments,
costs,attorney's fees,damages or other relief arising out of or resulting from or through or alleged to arise
out of any reckless or negligent acts or omissions of Club's officers,employees or agents in the performance
of this agreement. In the event of any action against the City, its officers, employees, agents, boards or
commissions covered by the foregoing duty to indemnify, defend and hold harmless, such action shall be
defended by legal counsel of the City's choosing.
7. The Club shall offer a minimum of six cooperative programs between the City and the Club during
2001.
8. This Agreement shall terminate December 31,2001.
9. That this Agreement shall not be deemed or construed to create an employment,joint venture,
partnership, or other agency relationship between the parties hereto.
10. In the event the program for which the City funds provided herein are to be applied is
discontinued or Club ceases its operations prior to December 31,2001,Club shall refund to the City on a pro
rata basis the funds paid hereunder for the portion of the year such program or its operations were not
•
111
A I
conducted.
11. This agreement shall be subject to and governed by the laws of the State of Illinois. Venue for
the resolution of any disputes or the enforcement of any rights pursuant to this agreement shall be in the
Circuit Court of Kane County, Illinois.
12.No official,director, officer,agent or employee of the City shall be charged personally or held
contractually liable under any term or provision of this Agreement or because of their execution, approval
or attempted execution of this Agreement.
13. This Agreement, the documents it incorporates and its attachments constitute the entire
Agreement of the parties on the subject matter hereof and may not be changed, modified, discharged or
extended except by written amendment duly executed by the parties.
IN WITNESS WHEREOF,the parties hereto have executed this agreement on the date and year first
written above.
CITY OF ELGIN,a municipal corporation
By Q
Joy A. P er,City Manager
Attest:
fiff474-./.42
City Clerk
BOYS AND GIRLS LUB OF ELGIN
A not or fit c• '.rat'.n
By
Eri ;Anderson,Executive Director
cso OF Etc,.
I - '1 City of Elgin Agenda Item No.
4� ,
L j 1 . %4.
January 10, 2001 G ` :r ... --
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e
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TO: Mayor and Members of the City Council
N r. :J;,�
f l"C H N I I AtIC, AI I ISLMI
FROM: Joyce A. Parker, City Manager "N"".1 I 1111.1_<,I l t'1.1l/N1111-.
SUBJECT: Boys and Girls Club of Elgin
2001 Purchase of Service Agreement
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider the 2001 Purchase
of Service Agreement with the Boys and Girls Club of Elgin.
BACKGROUND
The Boys and Girls Club of Elgin opened its doors in November, 1993
and has provided recreational and educational programs to over 400
Elgin youth and teens, predominantly at-risk. The Club works
directly with the Housing Authority of Elgin and the Parks and
Recreation Department to offer a variety of programs at 355 Dundee
Avenue . The Club is drop-in based and also offers coordinated
programs such as tutoring and homework assistance, music lessons,
field trips, anti-gang programs and more.
The City' s $150, 000 is to be used for Club operations throughout
the year. In exchange for the funding, the Elgin Boys and Girls
Club will provide ongoing activities to at-risk youth offering a
minimum of six cooperative programs with the City Parks and
Recreation Department, and establish a minimum of two cooperative
programs
rams with the City' s Gang Intervention Program Supervisor.
ervisor.
In 2000, the following are among the many programs that were
offered: Computer literacy, homework assistance, choir, arts and
crafts, Junior Leaders Program, Housing Authority of Elgin
Outreach, Boy Scout activities, trip to Magic Waters Theme Park,
participation in the Chicago Bulls Gatorade Basketball Clinic,
cooperative teen dances, NBA 2-ball competition, teen pool parties,
teen Valentines Dance, 3 on 3 basketball team, swimming trips to
Lords Park pool every Wednesday during the summer, and summer block
party at the Boys and Girls Club.
Boys and Girls Club PSA
January 10, 2001
Page 2
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None .
yak_./FINANCIAL IMPACT
Sufficient funds are budgeted and available in the 2001 Budget in
the amount of $150, 000 for support of the Elgin Boys and Girls
Club. The General Fund, account number 010-0902-709 . 80-24,
includes $50, 000, and the Riverboat Lease Fund, account number 275-
0000-791 . 80-30 includes $100, 000 for this contract agreement .
EGAL IMPACT
11/
None .
ALTERNATIVES
The City Council could approve the agreement as drafted, edit the
agreement, or decline to provide support to the Boys and Girls
Club.
RECOMMENDATION
It is recommended that the proposed 2001 Boys and Girls Club of
Elgin Purchase of Service Agreement be approved to provide $150, 000
of funding toward youth programs .
R ectfully submitted,
J ce A. Parker
City Manager
Attachments
Jao . 17 01 06: 22p Fldmin 8476086580 P• 2
BOYS & GIRLS CLUB
Of Elgin
City of Elgin
Presentation
•
Table of Contents
Summary Page 1
Full proposal
Membership Recruitment Page 2
Those We Serve Page 3
After School Programs Page 3
Evaluation Page 6
Finances Page 7
The Coming Year Page 8
Appendix—Funding Summary Page 9
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Jan 17 01 06: 22p Admin 8476088580 p. 3
Boys and Girls Clubs of Elgin
Summary
The Boys and Girls Club of America's Mission is to inspire and enable all young people, especially those
from disadvantaged circumstances, to realize their full potential as productive, responsible and caring
citizens. A recent Harris study that states that over half of Boys and Girls Clubs alumni interviewed
said that the Boys and Girls Clubs "saved their lives."
• In the last year we have redefined what it means to be a member of the Boys and Girls Clubs of Elgin.
We now require members to renew their membership every year. If you don't your membership
expires.
> According to census data we serve the lowest socio-economic areas in Elgin. Over 90%of the children
in our service area live in low-income homes.
> We have broadened our recruitment efforts. This includes outreach to the Hispanic community. In the
last year, we have tripled the number of Hispanic members. Currently 53%of our members are female
and 47%male, 70%are African-American,21%are Hispanic, and 7%are Caucasian.
> We have also upgraded our programming substantially. Our programs include Case Management, Peer
Mentoring, Character and Leadership, a Computer Lab, Junior Staffing, Project Learn, Substance
Abuse Prevention,as well as Gang Resistance and Violence Prevention.
> We have completely overhauled our evaluation process. We have done anonymous computerized
questionnaire with members and a non-member control group.To-date members have scored 10%
higher than non-members. We survey our Board,volunteers, and staff. We are doing pre and post
testing at our health and life skill programs. We also assemble quality teams that include community
members,youth development experts, staff, and Board Members. The committee does surprise
inspections of each club.
• The Boys and Girls Clubs of America have an outstanding history'of fiscal responsibility. The
Chronicle of Philanthropy ranks us as the eight best non-profit in efficient use of financial
resources. Money magazine ranks us among the top 15 cost-effective charities and when Fortune
magazine listed the"best-run charities"the only youth-oriented group was the Boys and Girls
Club.
While the city has generously increased its allocation over the years, we have worked diligently to
diversify our funding. The city's funds now represent 30%of our budget down from a high of 46% in
1997. In the coming year we will ensure that this trend continues.
The result is that in the coming year, the Boys and Girls Clubs of Elgin's goal is to have 50% of
participating youth increase their school attendance and grade point averages,and at least 90%of our
members will not use alcohol or drugs,and will stay out of trouble with the law.
Our members feel that the Boys and Girls Clubs ability to provide a safe, supportive environment
combined with assistance from a professional staff helps them become responsible adults. In the
coming year we will be moving into a new site at the old mental health center. This will allow us to
provide programming to youth at The Mill housing facility. With continued City of Elgin support we can
help even more youth and keep Elgin a safe place for children to grow up.
, . Jan ,17 01 06: 22p Admin 6476086580 p. 4
Boys and Girls Clubs of Elgin
Presentation to the
City of Elgin
The Boys and Girls Club of America's Mission is to inspire and enable all young people,
especially those from disadvantaged circumstances,to realize their full potential as
productive, responsible and caring citizens.
In Elgin we implement the mission by offering daily access to a broad range of after
school programs in five core areas:Character and Leadership Development, Education
and Career Development, Fine Arts, Health and Life Skills, and Sports and Recreation.
Youth benefit not only from the programs,but also from trained, caring professional staff
and volunteers. A recent Harris study that states that over half of Boys and Girls Clubs
members interviewed said that the Boys and Girls Clubs "saved their lives."
We are extremely grateful for the City of Elgin's past assistance. As you will see below
we have undergone significant changes in the last year and have more planned for 2001.
We have expanded into Garfield School, started new programs including Project Learn
and Power Hour, and begun doing outcome-based measurement to name a few changes.
None of this would have been possible without the City's support and we
respectfully request that the City of Elgin renew our$150,000 service contract.
Membership Recruitment
In the last year we have redefined what it means to be a member of the Boys and Girls
Clubs of Elgin. Members are now required to re-apply for membership every year. This
change was made because we found that people's emergency contact information changes
more often than we originally realized. Consequently,those members who do not re-
apply will have their membership expire. This allows us to keep a close count on the
number of youth we are serving and program accordingly.
As you know we traditionally recruit from area schools and continue to do so. In the past
year we have broadened our recruitment efforts. We have held picnics, canvassed door to
door,held parent meetings at our clubs and other activities designed to ensure that the
entire community feels welcomed at our Club. This includes outreach to the Hispanic
community and as you will see below, our membership base is diversifying.
Marketing has long been a strong point of the Boys and Girls Clubs of Elgin. We
received several positive articles in the local papers this year including articles on our
new staff members, new programs, and our Duck Race. Further, we were frequently
interviewed on local television and radio. In addition to media coverage for the first time
we produced an annual report that was distributed throughout the Elgin area. With an
Jan 17 01 06: 22p ndmin 8476086580 P. 5
aggressive marketing plan we are able to ensure that the entire community knows that our
services are available to them virtually free.
Those We Serve
All of Elgin's youth are welcome at the Boys and Girls Clubs of Elgin. However, we
perform outreach to youth that are targeted by gangs as members. According to census
data we serve the lowest socio-economic areas in Elgin. Over 90% of the children in our
service area live in low-income homes.
In only our sixth year of service, the Boys and Girls Clubs of Elgin serves over 100 youth
daily from 6 to 18 years old. We have started using a software program to track
membership. Youth sign in electronically when they enter the club, and again each time
they begin a new program. This allows us to keep extremely reliable statistics on our
members.
Currently 53%of our members are female and 47%male, 70% are African-American,
21% are Hispanic, and 7%are Caucasian. Previously we had served the African-
American community almost exclusively. By opening a unit at Garfield and placing an
emphasis on recruiting within the Hispanic community we have tripled the number of
Hispanic members in the last year.
After School Programs
In the last year we have upgraded our programming substantially. Below you will find a
description of our current programs, and a brief description of how they compare to
previous programming. Further,as we have just begun implementing many of our
programs, we will also provide a brief description of the enhancements to come in the
next year.
Our after school program has several components that while listed separately,are tightly
integrated. For example one day the theme may be"bonds" and we would build
educational, arts and other programs around the bonds that bind us together as a
community. That theme would lead to more advanced topics such as gangs and how they
use bonds to recruit and retain members. All the programs below require parental
permission. The programs include training for the parents so they can work with the
youth at home in conjunction with what the children are learning in the program.
Case Management
A new program,we provide Case Management for the 40 members who need the most
intensive assistance. We do an initial assessment of members' needs and placement in
appropriate programs. Further, we will provide linkages to outside agencies as needed
and follow-up to ensure that youth are participating. Case Managers meet with youth
Jan 17 .01 06: 22p Admin 8476086580 p• 6
monthly to discuss progress and any changes that are needed. In the coming year we hope
to forge more collaborative relationships with agencies such as the Renz Addictions
Counseling Center, and developing more linkages with outside agencies to ensure that
members get the best service possible.
Peer Mentoring
Previously we had done very limited peer mentoring. This summer we started a
structured peer-mentoring program. We recruited and trained 20 teens to work with
younger club members. We trained the mentors and met with them on a weekly basis to
discuss their progress. Over the summer, youth meet with their mentor at the club weekly
for the summer to discuss any issues they face. In 2001, we plan on running the program
virtually year-round and provide more intensive training to the peer mentors.
Character and Leadership
Previously we had run a Junior Leaders Program where teens learned basic leadership
skills. In the coming year, we will expand the program to include pre-teens as well. In
the Torch Club, for pre-teens,members do community service projects, education
activities, and athletics to build teamwork.
The Keystone Club serves our teenagers. Members elect their own officers, and plan and
implement their own community service projects. In the past they have engaged in
programs from clothing drives to beautification projects at senior citizen homes.
Keystone Club members also help staff with programs for the younger members of the
Club. Our Smart Moves program teaches gang and violence prevention, substance abuse
prevention, and tobacco education. etc
Education and Career Development
Computer Literacy
The Boys and Girls Clubs of Elgin has computer labs at Dundee and Garfield. Dundee
has 10 computers and in the fall of 2000 we purchased six laptop computers to start our
lab at Garfield. At Dundee,volunteers and staff teach an eight-week class several times a
year. The class includes basic hardware, Windows 98,and Microsoft Office. Both the
Dundee and Garfield labs are open on a daily basis. Program staff teaches boys and girls
computer skills and members can use educational software programs or do their
homework. Further, we give away computers using an incentive system. On a daily
basis, our members have access to the computer labs and can play a number of
educational games such as Where in the World is Carmen Sandiago, GeoSafri
Geography, Bill Nye the Science Guy and Math Blaster.
Junior Staffing
Teenagers who have shown initiative are encouraged to join the Junior Staffing Program.
Previously only a summer program, we have started running this program year-round.
We link participants with a staff individual who teaches them the responsibilities
involved in holding a job and the satisfaction of doing it well. The participants help staff
Jan 17 01 06: 23p Admin 8476086580 p• 7
plan and implement Club programs. Further, during the summer we collaborate with the
City of Elgin to place summer youth workers into this program. We use this opportunity
to reinforce the importance of issues such as time management, dress, and supervision.
Power Hour/Project Learn
This mandatory program is held daily during the first hour the Club is open. Previously
we only provided homework assistance. Youth are still required to finish any homework
assigned in school that day and assistance is available. However, for students who have
under an hour of homework or no homework at all,we provide group educational
activities such as science projects, Spanish and reading to ensure a minimum of an hour
of after school education per day. In conjunction with this program, our computer lab
provides software and staff assistance that help members learn reading, math, science,
history and geography.
Fine Arts
Previously we had run a crafts program. We have dramatically upgraded the program that
runs throughout the year with ail children participating in at least one age specific activity
a week. Members do projects in multicolored drawing,painting, collage,photography
and sculpture. Artwork must be original and we do not use kits,tracing, or ready-made
patterns for these projects.
Choir
This program is designed to teach our members vocal and performance skills, how to
work with different musical arrangements, and new songs. This group performs concerts
at events such as the annual dinner, gospel fest,the Duck Race and "Caroling for Caring."
It is our goal in 2001 to produce a compact disk of our members singing a variety of song
they learned throughout the year.
Cultural Enrichment
By traveling to museums and cultural centers we are able to show and involve the
children to activities they otherwise would have no exposure to. We provide opportunities
to take trips to Chicago area museums and plan to include more interaction with
professional artists and musicians.
Health and Life Skills
Health and Life Skills programs utilize a combination of role-playing and other
interactive methods such as group discussion and games. We work with members in
appropriate age groups and have a program specifically for older female members.
Alcohol and Substance Abuse
The boys and girls learn about self-esteem, peer and media pressure, good medicine vs.
bad drugs, the effects of drugs, and decision-making.
Jan 17 01 06: 23p Fldmin 8476086580 p.8
Gang and Violence Education
A collaborative program between the Club and the YWCA, this program starts by
teaching the youngsters about how gangs utilize peer pressure to recruit members. We
teach youth how to resist being recruited or harassed. Sessions specifically revolve
around what is currently happening in the members' community and what they can do
about it
Sports and Recreation
We teach why treating the body well is important,as well as the effects of stress and how
to deal with it. Physical Fitness utilizes sports and emphasizes teamwork and respect for
all players.
Evaluation
WeFirst, we have done anonymous
have completely overhauled our evaluation process. S
p y
computerized questionnaire of our programs with members and a non-member control
group both answering questions about their educational growth, social development and
other pertinent areas. To date members have scored 10%higher than non-members.
are doing pre- and post-testingat our health and life skill programs that
Further, we r o g p �'
and substance abuse, as well as gangand violence prevention. We have
include alcohol
completed the pre-tests and at the end of the program we will do post tests to find out
how effective each program was,and how we can revise it to be more effective.
•
We also assemble quality teams that include community members, youth development
q ty
experts, staff, and Board Members. The committee does surprise inspections of each
club. They inspect records, action plans, talk with program staff, and watch programs
being implemented. They then meet and rank each program using formal criteria.
We not only do testing with members and quality teams, but also our Board, volunteers,
and staff. Each participant ranks where the Club is in its growth in a myriad of areas. We
p p
have finished surveying for 2000 and will use this analysis along with the above tools to
refine our programs in the coming year.
We also work with the local school district and police force to evaluate our effectiveness.
They provide us with various statistics and also meet with us regularly to discuss our
members. This allows us to track behavior patterns, after-school activities and other
signs of self-esteem. One study done in conjunction with the Elgin Police Department
showed that youth who became members of the Boys & Girls Club of Elgin and had
previous contact with law enforcement did not have any additional scrapes with the law
in the next year.
As part of our summer peer-mentoring program, we were required by the Illinois
Department of Human Services to measure outcomes of the program. Through this
Jan 17 01 06: 23p Admin 8476086580 p. 9
process, we discovered two very important items. First,those members paired with
mentors who had problems with school attendance last year do not appear to have any
attendance significant problems so far this year. Second, 85.7 percent of members paired
with mentors who had problems-with their grades and academic performance are doing
better during the first few months of this school year.
We do a yearly assessment of our members through our Case Management Program
allowing for an in-depth assessment of their progress towards the outcomes mentioned
above. We also do an internal evaluation of our programs. This includes looking at
staffing levels, communication,program methods, and training needs. Involving staff,
volunteers,youth, and parents we meet at the end of the year with an outside mediator to
discuss progress and how to improve our programs.
Finally, studies demonstrate that the presence of a Boys& Girls Club helps deter crime
and drug use. The Boys & Girls Clubs of America commissioned a study to look at Boys
& Girls Clubs throughout the nation and the effect they had on the surrounding
community. The findings were dramatic --a 25 percent reduction in the presence of crack
cocaine, a 22 percent reduction in overall drug activity and a 13 percent reduction in
juvenile crime.
Hopefully, it is apparent that having a Boys & Girls Club organization in Elgin, Illinois
helps make the community a safer and better place to live.
Finances
The Boys and Girls Clubs of America have an outstanding history of fiscal responsibility.
The Chronicle of Philanthropy ranks us as the eighth best non-profit in efficient use of
financial resources. Money magazine ranks us among the top 15 cost-effective charities
and when Fortune magazine listed the"best-run charities"the only youth-oriented group
was the Boys and Girls Club.
As you can see on the attached funding summary while the city has generously increased
its allocation over the years, we have worked diligently to diversify our funding. The
city's funds now represent 30%of our budget down from a high of 46% in 1997. Further,
for the first time in our history grants, special events and donations now all represent at
least 15% of our budget. In the coming year, we will continue to ensure that all these
categories grow to ensure fiscal stability.
Jan . 17 01 06: 24p Rdmin 8476086580 p. 10
The Coming Year
The last six months have seen a great deal of changes and there are more to come in the
next year. In the coming year we will:
> be moving into a new site at the old mental health center. This will allow us to
provide programming to youth at The Mill housing center;
> continue to recruit aggressively in at-risk neighborhoods and diversify our
membership;
> enhance our programs including expanding our Character and Leadership program
to pre-teens, offer even more educational opportunities,and run our gang
resistance and violence program in partnership with the YWCA and explore even
more collaborative partnerships with youth serving agencies;
> complete our program testing to ensure that we enhance our programming to best
meet our members needs;and
> set a goal and work towards at least 50%of our members increasing their school
attendance and their grade point average.
Serving hundreds of youth our members feel that the Boys and Girls Clubs ability to
provide a safe, supportive environment combined with the professional staffs
encouragement helps them become responsible adults. With continued City of Elgin
support we can help even more youth and keep Elgin a safe place for children to grow up.
r4
Funding Summt r ,1994 -2000
Source 1994 % 4995 % 1996 % 1997 % 1998 % 1999 % 2000 %
City of Elgin $0 0.0% $30,000 38.3% $45,000 23.8% $45,900 20.0% $95,900 46.5% $151,000 38,6% $150,000 30.2%
Donations $12,692 36.1% $19,993 25.5% $47,104 24.9% $106,157 46.3% $89,516 43.4% $75,659 19,3% $78,481 15,8%
Events $3,312 9.4% $21,639 27.6% $24,950 13.2% $17,311 7.5% $17,418 8.4% $33,360 8.5% $106,362 21,4%
o Grants $19,000 54.1% $6,000 7.7% $72,000 38.1% $60,000 26.2% $1,500 0.7% $128,594 32.9% $159,516 32.1%
co Other $120 0.3% $672 0.9% $0 0% $0 0% $2,032 ' 1.0% $2,548 0.7% $3,013 0.6%
tD
o Total $35,124 $78,304 $189,054 $229,368 $206,366 $391,161 $497,372
tD
r
•
City Funding
50
40
,k0
30
• Percent 20 ;
'94 '95 '96 '97 '98 '99 '00
Year
C
E
1,
tL
a_
N
to
0
0
r
C
r0
2000 year-
2000 end 2001
300 Revenue Budget projected Budgeted
301 City of Elgin grant $150,000 $150,000 $150,000
302 Member Dues $2,000 $1,373 $2,000
303 United Way $12,000 $12,300 $12,000
304 Sustaining Contribution campaign $15,000 $26,055 $35,000
305 Major Gifts Campaign $40,000 $22,500 $20,000
306 Teen Reach grant for targeted outreach programs(restricted) $112,000 $107,967 $68,000
307 Holiday Appeals campaign $4,000 $2,565 $8,000
308 Newsletter Appeals campaign $500 $0 $500
309 Annual Dinner $3,600 $4,535 $28,500
310 Duck Race $74,000 $65,396 $77,550
311 Gospel Fest $2,000 $1,150 $1,500
312 Eaglebrook Casino Night&Sponsorship $11,000 $26,224 $11,000
313 Program Co-Sponsorships $10,000 $12,700 $10,000
314 Archer Daniels Midland Co.grant _ $2,500 $0 SO
315 DCCA grant(restricted) $10,000 $10,000 SO
316 Dominican Sisters grant $5,000 $5,000 $5,000
317 Household international grant $3,000 SO SO
318 AON grant $0 $0 $0
319 Colgate for Youth for America grant $0 SO $0
320 Nalco grant $0 _ $0 $0
321 Elgin Cultural Commission Grant(restricted) $10,000 $10,000 $5,000
322 Mary Gardner Foundation grant(restricted) $10,000 $10,000 $10,000
323 Dr. Scholl's grant S0 SO SO
324 Hadie Sador Foundation grant $3,000 $0 $3,000
325 Eisenberg Foundation grant $5,000 $5,000 $3,000
326 Elgin Township grant(restricted) $2,000 $3,000 $2,000
327 Kraft Employee Fund grant(restricted) $15,000 $0 $0
328 Cudahy Family Foundation grant(restricted) SO $0 $10,000
329 Irving Stern Family Foundation grant $0 $0 50
330 Sears Corporate giving program grant(restricted) $0 $0 $5,000
331 Fatz Family Foundation(restricted) $3,000 SO $3,000
332 McCormick Foundation grant $0 $0 $0
333 Youth United (united way)grant(restricted) $750 $750 $750
334 Bersted Foundation grant(restricted) $5,000 $15,000 $10,000
335 Brach Foundation grant $0 $0 $O
336 General Mills Co. grant $2,000 $9,608 $5,000
. 337 Grand Victoria Foundation grant $0 $0 SO
338 Service Club grant(restricted) $0 $1,200 $1,500
339 Product sale campaign - $60,000 $218 $5,000
340 Scholarship Fund income $1,000 $0 $1,500
341 Cash Flow Loan S20,000 $20,000 $0
342 Misc. Income $0 $1,929 $500
1 343 Finish LineYouth Foundation grant $900 $967 $500
344 Golf Outing $0 $0 $13,000
345 Bureau of Justice Administration grant( BJA)(restricted) $0 $0 $10,000
346 Technology grants(restricted) $0 $0 $31,000
348 Account Receivable/Year2000 grant money received in 2000 to be used in 2001
DCCA grant n 2000
$10,000
,
Bersted grant 2000 $5,000
Elgin Township grant 2000 $3,000
Elgin Cultural Commission grant 2000 $5,000
Eisenberg grant 2000
$5,000
TeenREACH 2000 S10,000
Service Club 2000 $2,000
349 GROSS REVENUE $574,250 $525,437 $588,800
•
350 Expenses Associated with Fundraising
351 Annual Dinner $900 $1,093 $16,300
352 Duck Race S49,350 $45,326 $50,050
353 Gospel fest $500 $0 $0
354 Product Sale $40,000 $307 $2,500
355 Eagle Brook Casino Night S0 $2,582 $3,000
356 Holiday Direct Mail Appeal $0 $0 $2,000
357 Sustaining Annual Appeal $0 $0 $950
358 Golf Outing $0 $0 $4,900
399 TOTAL EXPENSES ASSOCIATED WITH FUNDRAISING $90,750 $49,308 $79,700
NET REVENUE $483,500 $476,129 $509,100
500 Program Operating Expenses-Dundee Ave.Facility
501 Education/Career Development program supplies $1,000 $250 $1,000
502 Character& Leadership Development program supplies $1,000 $600 $500
503 Health&Life Skills program supplies $1,000 $500 $1,000
504 Arts&Cultural program supplies $1,000 $1,200 $1,500
505 Sports&Fitness program supplies _ $1,000 $631 $1,000
506 Recreation program supplies $1,000 $600 $1,000
507 Outreach &Recruitment program supplies $2,000 $1,550 $2,000
508 Telephone $2,657 $2,657 $2,500
509 Equipment Rental&Service Contracts $400 $600 $1,000
510 New Equipment Purchases $2,000 $800 $500
511 Dues&Subscriptions $920 $0 $500
512 Building&Maintenance Supplies $750 $550 $750
513 Membership Scholarships $500 $500 $500
549 TOTAL PROGRAM&OPERATING EXPENSES-DUNDEE AVE.FACILITY $15,227 $10,438 $13,750
550 Salary,Wages,Taxes&Benefits for Dundee Ave.Staff
551 Gross Salary for Dundee Ave. Unit-program staff _ $82,578 _ $64,479 $83,375
558 Gross Salaries for Contract Employees $2,700 $4,500 $0
591 Payroll Taxes $5,616 $5,700 $6,670
592 Benefits( Employer match on Comp Med.,Vision/Dental, Life,AD&D) $6,889 $4,000 $6,324
593 Retirement Fund $0 $0 $0
599 Totals for Salary, Wages, taxes&Benefits for Dundee Ave. Staff $97,783 $78,679 $96,369
600 Program Operating Expenses-Garfield School Extension
601 Education/Career Development program supplies $1,700 $600 $1,000
602 Character&leadership Development program supplies $1,600 $750 $500
603 Health&Life skills program supplies $1,700 $450 $1,000
604 Arts&Cultural program supplies $1,700 $1,200 $1,500
605 Sports&Fitness program supplies $1,700 $631 $1,000
606 Recreation supplies ram ro $1,700 $500 $1,000
program
607 Outreach&Recruitment program supplies $2,000 $2,200 $2,000
608 Telephone $600 $325 $600
609 Equipment rental and service contracts $1,800 $0 $1,000
610 New equipment purchases $8,200 $8,100 $500
611 Dues and Subscriptions $920 $0 $500
1 612 Building and maintenance supplies $1,500 $0 $0
613 Member Scholarship $500 $500 $500
649 Total Program And Operating Expenses--Garfield Extension S25,620 , $15,256 $11,100
650 Salary,Wages,Taxes&Benefits for Garfield Extension Staff
651 Gross Salary for Garfield School Unit program staff $96,030 $75,000 $81,430
691 Payroll taxes $5,304 $6,822 $6,514
692 Benefits( Employer match on Comp. Med, vision/dental, Life,AD&D $11,273 $3,000 $8,784
693 Retirement Plan $1,511 $0 $0
699 Totals for Salary, Wages, Taxes &Benefits for Garfield Staff $114,118 $84,822 $96,728
700
701 Office Supplies $3,000 $3,500 $4,250
702 Insurance(Workers Comp. Property/Liability, Umbrella Liability,Directors $11,336 $11,000 $16,448
703 Postage $1,200 $1,300 $1,341
704 Electricity • _ $1.800 $900 $1,800
705 Conferences and Trainings $3,500 $3,500 $12,650
706 Legal&Accounting Fees $10,825 $9,000 $12,000
•
707 Outside Printing $6,300 $6,100 $2,500
708 Telephone $4,000 $5,700 $4,430
709 Equipment Rental and Service Contracts $600 $1,300 $2,744
710 New Equipment Purchases $0 $500 $6,500
711 Dues(BCGA BGC of IL Alliance, Rotary Club,etc.) $7,345 $6,700 $7,895
712 •Building and Maintenance Supplies $250 $75 $250
714 Rent for Administrative Office and Parking $7,200 $5,600 $6,000
715 Bank Interest on Cash flow loan $400 $449 SO
716 Bank fees on operating fund account $120 $260 $130
717 Cash Flow Loan Repayment $20,000 $20,000 $0
719 Depreciation $8,000 $5,000 $2,514
720 Unemployment Tax State of IL $1,200 $1,000 $1,963
721 Subscriptions $1,440 $425 $500
722 Classified Advertising $3,200 $800 $500
749 Totals for Administrative Operating Expenses $91,716 $83,109 $84,415
750 Salary,Wages,Taxes&benefits for administrative staff
751 Executive Director $40,924 $40,924 $54,500
752 Development Director $45,000 $47,000 $44,500
753 Administrative Assistant $18,800 $8,000 $18,000
791 Payroll Taxes $8,424 $6,670 $9,360
792 Benefits(Employer match on Comp. Ned., Vision/Dental, Life,AD&D) $9,515 $7,000 $8,232
793 Retirement Plan $1,538 $0 $0
799 Totals for Administrative Staff Expenses $124,201 $109,594 $134,592
800 Vehicles
801 Rental Of Program Vans $1,500 $1,660 $2,000
802 Gas&Oil $3,200 $825 , $3,200
803 Vehicle Repairs $1,200 $1,200 $1,200
804 Licensing $500 $500 $500
805 Auto Insurance $3,200 $1,300 $4,300
806 Leasing $2,000 $2,000 $2,640
807 Personal Mileage allowance $1,000 $200 $1,000
899 Totals for Vehicles $12,600 $7,685 $14,840
900 Program Operating Expenses-Larkin Center State Street Extension
901 Education/Career development program supplies $0 $0 $500
902 Character& Leadership Development program supplies $0 _ $0 $500
903 Health& Life skills program supplies $0 $0 $500
904 Arts&Cultural program supplies -$0 $0 $500
905 Sports&Fitness program supplies $0 $0 $500
906 Recreation program supplies $0 $0 $500
907 Outreach&recruitment program supplies $0 $0 $3,500
908 Telephone $0 $0 $600
909 Equipment Rental&Service Contracts $0 $0 $0
910 New Equipment Purchases $0 $0 $0
911 Dues&Subscriptions $0 $0 $0
912 Building&Maintenance Supplies $0 $0 $0
913 Membership Scholarships $0 $0 $500
914 Rent $0 _ $0 $3,500
949 Total Program&Operation Expenses--Larkin Ctr./State St.extension $0 $0 $11,100
950 Salary,Wages,Taxes&Benefits for Larkin Ctr./State Street Extension Staff
951 Gross Salary for Outreach Coordinator $0 $0 $10,400
952 Gross Salaries for Contract Employees $0 $0 $950 ,
991 Payroll Taxes $0 $0 $832
992 Benefits( Employer match on Comp.Med.,Vision/Dental, Life,AD&D) $0 $0 $1,872
993 Retirement Plan $0 $0 $0
999 Totals for Salary, Wages, Taxes&Benefits for Larkin Ctr./State St.Staff $0 $0 $14,054
1000 Technology Operating Expenses
1001 Equipment&lab expenses $0 $0 $6,750
1002 Software $0 $0 $2,000
1003 Internet Provider services&fees $0 $0 $1,980
1049 Total Program&Operating Expenses—Technology $0 $0 $10,730
1050 Salary,Wages,Taxes&Benefits for Technology Staff
1051 Technology Coordinator $0 $0 $18,000
1091 Payroll Taxes $0 $0 $1,440
1092 Benefits( Employer match on Comp.Med.,Vision/Dental, Life,AD&D) $0 $0 $0
1093 Retirement Plan $0 $0 SO
1099 Totals for Salary, Wages, Taxes&Benefits for Technology St Staff _ $0 $0 $19,440
1100 Marketing Operating Expenses
1101 Newspaper advertising $0 - $0 $0
1102 Radio Advertising $0 $0 $0
1103 Outdoor Advertising $0 $0 $0
1104 Brochures $0 $0 $1,500
1105 Video Production $0 $0 $0
1106 Audio Production(e.g. choir compact disk) $0 $0 $200
1199 Totals for marketing operating expenses $0 $0 $1,700
Total Year 2000 Operating Expenses $481,265 $389,583 $508,818
Monthly Operating Revenue Vs. Expenses $2,235 $86,546 $282