HomeMy WebLinkAbout01-315 Resolution No. 01-315
RESOLUTION
AUTHORIZING EXECUTION OF A COMMUNICATIONS EQUIPMENT AGREEMENT
WITH MOTOROLA, INC. FOR A FOURTH RADIO ANTENNA SITE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna Mecum,
City Clerk, be and are hereby authorized and directed to execute
a Communications Equipment Agreement on behalf of the City of
Elgin with Motorola, Inc . for a fourth radio antenna site on
Nestler Road between Route 20 and Bowes Road, a copy of which is
attached hereto and made a part hereof by reference.
s/ Ed Schuck
Ed Schack, Mayor
Presented: November 28, 2001
Adopted: November 28, 2001
Vote : Yeas : 7 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
. .
`
COMMUNICATIONS EQUIPMENT AGREEMENT
Motorola, Inc., a Delaware corporation ( Noboroe^), by and through the United States & Canada Group of
its Comnnwncia/. Government, and Industrial Solutions Sector ("CGISS") and The City of Elgin, IL
("Customer") enter into this Communications Equipment Agreement (the "Agreement"), effective as of the
last date signed below (the "Effective Date^), pursuant to which Customer will purchase and Motorola will
provide Customer with the services and equipment specified in Exhibit B (the"Equipment").
Section 1 EXHIBITS
The Exhibits below are hereby incorporated into and made a part of this Agreement. In interpreting this
Agreement and resolving any ambiguities, the main body of this Agreement will take precedence over the
Exhibits and any inconsistency between the Exhibits will be resolved in the order in which the Exhibits
appear below.
Exhibit A Motorola software license agreement("Software License Agreement")
Exhibit B Motorola Proposal dated 9-26-2000
Exhibit C Motorola Standard Equipment Warranty
Section 2 SCOPE OF AGREEMENT
A. SCOPE OF WORK. Motorola will sell, deliver and inotaU, if applicable, and Customer will purchase
the goods and services specified in Exhibit B.
B. CHANGE ORDERS. Either party may request changes within the general scope of this Agreement. If
a requested change causes an increase or decrease in the cost of or time required for the
performance of this Aopawnomnt. Motorola and Customer will agree to an equitable adjustment in the
Agreement price or performance achedu|w, or both. Motorola is not obligated to comply with
requested changes unless and until both parties execute a written change order.
C. ADDITIONAL PRODUCTS. For three (3) years after the Effective Date of this Aoreamwnt. Customer
may submit purchase orders for additional portable and mobile subscriber products manufactured by
Motorola's CGISS which are currently available at the time of order. If Cuobumne, and Motorola have
agreed to a convention for processing electronic data interchange ("EDI") tranoectionm, purchase
orders may be transmitted electronically. Each purchase order must specifically refer to this
Agreement and will be an offer by Customer subject to Motorola's acceptance. Except for pricing and
delivery terms, which must be stated on the purchase order, Customer and Motorola agree that the
applicable terms of this Agreement will be the only terms and conditions that govern the purchase and
sale of products identified on such purchase orders. Customer and Motorola agree that payment for
all additional products so purchased will be due within twenty-five (25) days after the date of
Motorola's invoice for the products.
O. EQUIPMENT MAINTENANCE SERVICE. Customer may purchase maintenance service for the
Equipment pursuant to the terms and conditions of the Motorola Service Agreement and software
support pursuant to the terms and conditions of the Motorola Software Subscription Agreement
(Exhibit D).
Contract No. 00-16343/BK Page 1 (Rev. 01/15/99)
. ^
COMMUNICATIONS EQUIPMENT AGREEMENT
E. MOTOROLA SOFTWARE. Any Motorola Software furnished will be licensed to Customer solely
according to the terms and restrictions of the Software License Agreement attached as Exhibit A.
Customer hereby accepts all of the terms and restrictions of the Software License Agreement.
F. NON-MOTOROLA SOFTWARE. Any Non-Motorola Software furnished by Motorola will be subject to
the terms and restrictions of its copyright owner unless such copyright owner has granted to Motorola
the right to sub-license such Non-Motorola Sofbwane, in which case the Software License Agreement
(including any addendum to satisfy such copyright owner's requirements)shall apply.
Section 3 PRICE AND PAYMENT
A. The total contract price is $55.000.00. Except for the first payment, which is due when customer
executes this agreement, Customer agrees to make payments to Motorola within twenty-five (25)
days after the date of invoices that will be submitted by Motorola according to the following payment
schedule:
25%of the contract value upon contract execution;
70% of the contract value upon shipment of equipment;
5%of the contract value upon acceptance.
B. All freight charges for the proposed equipment will be paid by Motorola.
C. Upon contract execution, the Customer agrees to issue a Purchase Order in the full amount of the
contract price. The terms and conditions on the reverse side of such Purchase Order(s) shall not
apply.
Section 4 EQUIPMENT ACCEPTANCE
Motorola will test the Equipment in accordance with standard commercial pnootice, or in accordance with
Exhibit B. Equipment acceptance will occur upon the successful completion of such testing. Any use of
the Equipment without prior written authorization by Motorola shall constitute Acceptance.
Section 5 DELAYS
A. Under no circumstances will either party be responsible for delays or lack of performance resulting
from events beyond the reasonable control of that party ("Excusable Delays"). Such events inc|ude,
but are not limited to, acts of God, weather tondiU$ns, compliance with laws and regulations
(excluding Customer's failure to properly and timely apply for all required FCC licenses), governmental
action, bid pnoteoha, fire, strikes, |ock-outm, and other labor dimrupdonn, material shorta0as, riots, acts
of war, and an Excusable Delay of a Motorola subcontractor.
Contract No. 00-16348/BK Page 2 (Rev. 01/15/90
COMMUNICATIONS EQUIPMENT AGREEMENT
•
B. Customer will make available to Motorola the sites when scheduled and Customer will not otherwise
unreasonably delay or prevent Motorola's performance of its responsibilities. In the event of a
Customer delay during the time of shipment, Motorola may ship the equipment as scheduled to a
location as designated by the Customer or if no such location is designated, a Motorola designated
storage facility for which Customer agrees to pay all fees.
Section 6 DEFAULT
If either party fails to perform this Agreement, that party may be considered to be in default, unless
such failure has been caused by an Excusable Delay. It is required of both parties to give written
notice of such default. Either party will have thirty (30) days from the receipt of such notice to provide
a plan of action that is acceptable to each party to cure the default.
Section 7 INDEMNIFICATION AND INSURANCE
A. Motorola agrees to and hereby indemnifies and saves Customer harmless from all liabilities which
may accrue against Customer on account of direct physical damage to tangible property or personal
injury to the extent the damage or injury is caused by Motorola's negligence or recklessness, or that of
its employees, subcontractors, or agents while on the Customer's premises during the delivery,
installation, or testing of the Communications System pursuant to this Agreement. Motorola's
indemnification of Customer under this Section will be the full extent of Motorola's indemnification of
Customer from liabilities that are in any way related to Motorola's performance under this Agreement.
B. Motorola maintains General Liability and Automobile Liability insurance coverage in the following
amounts: general aggregate, $5,000,000; products and completed operations aggregate, $5,000,000;
workers' compensation and employers' liability, $1,000,000 per accident; and automobile liability,
$1,000,000 per accident. Upon written request, Motorola will provide to Purchaser a certificate of
insurance.
Section 8 LIMITATION OF LIABILITY
Notwithstanding any other provision to this Agreement, except for personal injury or death, Motorola's
total liability, whether for breach of contract, warranty, negligence, strict liability in tort, indemnification, or
otherwise, will be limited to the direct damages recoverable under law, but not to exceed the total contract
price. IN NO EVENT WILL MOTOROLA BE LIABLE FOR ANY LOSS OF USE, LOSS OF TIME,
INCONVENIENCE, COMMERCIAL LOSS, LOST PROFITS OR SAVINGS, OR OTHER SPECIAL,
INCIDENTAL OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED TO OR ARISING FROM THIS
AGREEMENT, THE SALE OR USE OF THE EQUIPMENT, OR THE PERFORMANCE OF SERVICES
BY MOTOROLA PURSUANT TO THIS AGREEMENT. This Limitation of Liability will survive the
expiration or termination of this Agreement. No action for a breach of this Agreement or otherwise relating
to the transactions contemplated by this Agreement may be brought more than one year after the accrual
of such cause of action except for money due upon an open account.
Section 9 GENERAL
A. TITLE AND RISK OF LOSS. Title to the Equipment will pass to Customer upon shipment of the
Equipment, except that title to Software will not pass to Customer at any time. Risk of loss will pass
to Customer upon delivery of the Equipment to the facilities designated by Customer.
Contract No. 00-16343/BK Page 3 (Rev. 01/15/99)
. .
COMMUNICATIONS EQUIPMENT AGREEMENT
B. TAXES. The purchase price does not include any amount for federal, otate, or local excise, sales,
|easa, sen/ice, rmnba|, use, pnopedx, ocoupaUon, or other taxes, all of which (other than fedena|, state,
and local taxes based on Motorola's income or net worth) will be paid by Customer except as exempt
by law. If Motorola is required to pay or bear the burden of any such taxas, Motorola will send an
invoice to Customer and Customer will pay to Motorola the amount of such taxes (including any
interest and penalties) within thirty days after the date of the invoice. Customer will be solely
responsible for reporting the Equipment for personal property tax purposes.
C. CONFIDENTIAL INFORMATION: Customer will not disclose any material or information identified as
Motorola proprietary and confidential to third parties without Motorola's prior written permission,
unless Motorola makes such material or information public or disclosure is required by law. If
Customer is required by law to disclose such material or informaUon. Customer will notify Motorola
prior to such disclosure.
D. LICENSES. Motorola is not responsible for obtaining any license or other authorizations, including
FCC |icensa(s), necessary for the acquisition or use of any product purchased hereunder.
E. SITES. In addition to its responsibilities described in Exhibit B. Customer agrees to procure any
necessary construction perrnits, building permito, zoning variances and the like, provide access to the
sites identified in Exhibit B as requested by Motono|a, and have such sites available for installation of
the Equipment by Motorola in accordance with the performance schedule.
F. DISCLAIMER OF LICENSE. Except as explicitly provided in the Motorola Software License
Agreement included in Exhibit A, nothing in this Agreement will be deemed to gront, either directly or
by imp/ioadon, estoppe/, or otherwise, any license or right under any potents, patent applications,
copyrights, trade marka, trade secrets or other intellectual property of Motorola.
G. ASSIGNABILITY. This Agreement may not be assigned by either party without the prior consent of
the other party except that Motorola may assign this Agreement to any of its affiliates or its right to
receive payment without the prior consent of Customer.
H. WAIVER. Failure or delay by either party to exercise any right or power under this Agreement will not
operate as a waiver of such right or power.
I. SEVERABILITY. If any portion of this Agreement is held to be invalid or unenforceable, that provision
will be considered severable and the remainder of this Agreement will remain in full force and effect
as if the invalid provision were not part of this Agreement.
J. ENTIRE AGREEMENT. This Agreement (including the Exhibits) constitutes the entire agreement of
the parties regarding the subject matter of this Agreement and supersedes all previous agreements
and underotondinga, whether written or oral, relating to such subject matter. This Agreement may be
a/terod, amended, or modified only by a written instrument signed by the duly authorized
representatives of both parties
K. REPRESENTATIONS AND COMMITMENTS. Motorola is not making, and Customer is not relying
upon, any representations or commitments except for those expressed in this Agreement.
Contract No. 00-18343/BK Page 4 (Rev. 01/15/99)
. .
COMMUNICATIONS EQUIPMENT AGREEMENT
L. GOVERNING LAW. This Agreement will be governed by and construed in accordance with the laws
of the State of Illinois and venue of any action relative to this Agreement will be in Kane County,
Illinois.
M. NOTICES: Notices authorized or required under this Agreement must be in writing and sent to the
below addresses:
Customer Motorola, Inc.
Attn: Attn:Deborah Neil
Contract and Comliance Manager
1301 E. Algonquin Road SH-5
Schaumburg, ||8O10G
In witness whereof, the parties have caused duly authorized representatives to execute this Agreement on
the dates set forth below.
IN WITNESS WHEREOF:
Gust! er In
Motorola,
��
By: By:
Nam-. a~ � ^ =72, Nam
Title: vfr7 vt./4-G c »� Date: /l)0rem ler —20m)
c„,Contract No. 00-16343/BK Page 5 (Rev. 01/15/09)
MOTOROLA SOFTWARE LICENSE AGREEMENT- EXHIBIT A
This Software License Agreement is between Motorola, Inc., a Delaware corporation ("Motorola"), and
City of Elgin ("Licensee").
Section 1 SCOPE
Licensee may acquire from Motorola's Commenoie|. Government, and Industrial Solutions Sector
("CGISS") radio communication products ("Products") that contain embedded or pre-loaded Motorola
software such as in a ROM, PROM, or EPRUK8, or other Motorola software provided on media such as a
floppy disk, tape, diskette, or CD-ROM. All such software (including Radio Service Software and
FLASHport® Software) is referred to as "Motorola Software." In mddidon, third party software may be
included which Motorola does not own but is licensed to distribute. The terms of this Agreement apply to
any such third party software unless an additional license agreement pertaining to the third party software
is enclosed, in which case the terms of such license apply to said third party software. This Agreement
contains the terms under which Licensee may use Motorola Software acquired from CGISS.
Section 2 GRANT OF LICENSE
Motorola hereby grants to Licensee a personal, non-exclusive license under Motorola's applicable
proprietary rights to use Motorola Software in accordance with the terms of this Agreement.
Section 3 LIMITATIONS ON USE
Licensee may use Motorola Software only for Licensee's internal business purposes and only as
described in the Motorola Software or Product documentation. Any other use of Motorola Software is
strictly prohibited and will be deemed a breach of this Agreement. Licensee may not copy, modify, adapt,
merge with other software, reverse engineer, prepare derivative works of, or disassemble any Motorola
Software for any reaeon, except that Licensee may make at most two copies of Motorola Software
provided with infrastructure equipment for back-up purposes. Licensee must purchase a copy of Radio
Service Software for each site at which Licensee uses Radio Service Software; Licensee may make one
additional copy for each computer owned or controlled by Licensee at each such site. Licensee may
temporarily use Radio Service Software on portable or lap-top computers at other sites. Prior to acquiring
any Radio Service Software or upon Motorola's nequest. Licensee must provide a written list of all sites
where Licensee uses or intends to use Radio Service Software. Licensee must reproduce all Motorola
copyright and trademark notices on all copies of Motorola Software.
Section 4 TRANSFERS
If Licensee transfers ownership of Products to a third party, Licensee may assign its rights to use
Motorola Software (other than Radio Service Software and FLASHporte Software) embedded in or
furnished for use with those Products provided that (a) Licensee transfers all copies of such Motorola
Software to the new owner and (b) Motorola receives a transfer form (which Motorola will provide upon
request) completed and signed by the new owner. Othemv/se. Licensee may not transfer or make
available any Motorola Software to any third party.
Section 5 OWNERSHIP AND TITLE
Title to all copies of Motorola Software in any form, including all rights in patents, oopyriBhtm, trade
secrets, and other intellectual properties, remains vested exclusively in Motorola.
Contract No. 00-16343/BK Page 1 (Rev. 01/15/99)
. .
MOTOROLA SOFTWARE LICENSE AGREEMENT-EXHIBIT A
Section 6 CONFIDENTIALITY
Licensee acknowledges that all Motorola Software contains valuable proprietary information and trade
secrets and that unauthorized dissemination, distribudon, modUimadon, reverse engineering, dis000emb|y,
or other improper use of Motorola Software will result in irreparable harm to Motorola for which monetary
damages would be inadequate. Accordingly, Licensee will limit access to Motorola Software to those of
its employees and agents who need to use Motorola Software for Licensee's internal business purpooem,
and Licensee will take appropriate action with those employees and agents to preserve the confidentiality
of Motorola Software.
Section 7 LIMITED WARRANTY
For one year after initial shipment of Motorola Software, the Warranty Period specified pursuant to the
Communications Equipment Agreement between Motorola and Licensea, for such Agreement, Motorola
warrants that the Motorola Sofbwano, when used propedy, will be free from reproducible defects that
eliminates the functionality of a feature critical to the primary functionality of a system. The primary
functionality of a voice communication system is subaoribar-tn-eubscriber, nubooriber-to-diapatcher, and
dispatcher-to-subscriber voice communicationThe primary functionality of a data system is point-to-point
data transmission. Motorola does not warrant that Licensee's use of the Motorola Software or the
Products will be uninterrupted or error-free or that the Motorola Software or the Products will meet
Licensee's particular requirements. MOTOROLA'S TOTAL L|AB|L|TY, AND LICENSEE'S SOLE
REK8EDY, FOR ANY BREACH OF THIS WARRANTY WILL BE LIMITED TO, AT MOTOROLA'S
OPT|DN, REPAIR OR REPLACEMENT OF THE MOTOROLA SOFTWARE OR PAYMENT OF
LICENSEE'S DIRECT DAMAGES UP TO THE AMOUNT PAID TO MOTOROLA FOR THE MOTOROLA
SOFTWARE OR THE INDIVIDUAL PRODUCT IN WHICH THE MOTOROLA SOFTWARE IS
EMBEDDED OR FOR WHICH IT WAS PROVIDED. THIS WARRANTY EXTENDS ONLY TO THE
FIRST LICENSEE; SUBSEQUENT TRANSFEREES MUST ACCEPT THE MOTOROLA SOFTWARE
"AS |G" AND WITH NO WARRANTIES OF ANY KIND. MOTOROLA DISCLAIMS ALL OTHER
VVARRANT|E8, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
Section 8 LIMITATION OF LIABILITY
IN NO EVENT WILL MOTOROLA BE LIABLE FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES
EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
Section 9 TERM AND TERMINATION
Licensee's right to use Motorola Software will begin when Licensee sends a duly executed copy of this
Agreement to yNohoro|a, and either (a) Motorola returns a fully executed Agreement to Licensee or (b)
Motorola ships Motorola Software or a Product containing Motorola Software to Lioenoee, and will
continue in perpetuity unless terminated as follows. Licensee's right to use Motorola Software will
terminate without notice upon a breach of this Agreement by Licensee. In addition, if Licensee breaches
this Agreement with respect to Radio Service Software or FLA8Hporte Software, Motorola may, by notice
to Licensee, terminate Licensee's right to use such Motorola Software. Upon termination, Motorola will be
entitled to immediate injunctive relief without proving damages and. unless Licensee is a sovereign
government entity, Motorola will have the right to repossess all Radio Service Software and FLASHport®
Software in Licensee's possession. Within thirty days after termination of Licensee's right to use any
Motorola 8ofbware. Licensee must certify in writing to Motorola that all copies of such Motorola Software
have been returned to Motorola or destroyed.
Contract No. 00-16343/BK Page 2 (Rev. 01/15/99)
MOTOROLA SOFTWARE LICENSE AGREEMENT- EXHIBIT A
Section 10 NOTICES
All nobces, consenbs, and waivers permitted or required under this Agreement will be deemed given upon
receipt and must be delivered in writing to the below addresses. Change of address must be in writing to
the other party.
Customer Motorola,|no.
Attn: Attn:
Contract and Compliance Manager
Section 11 GENERAL
A. COPYRIGHT NOTICES. The existence of a copyright notice on Motorola Software will not be
construed as an admission or presumption that public disclosure of Motorola Software or any trade
secrets associated with Motorola Software has occurred.
B. WAIVERS. No waiver of a right or remedy of a party will constitute a waiver of another right or
remedy of that party.
C. ENTIRE AGREEMENT AND AMENDMENT. This Agreement contains the parties' entire agreement
regarding Licensee's use of Motorola Software and may be amended only in a writing signed by both
parties, except that Motorola may modify this Agreement as necessary to comply with applicable laws
and regulations including FCC regulations
O. GOVERNING LAW. This Agreement will be governed by the laws of the State of Illinois and the
venue of any action relative to this Agreement will be in Kane County, Illinois.
In witness whereof, the parties have caused duly authorized representatives to execute this Agreement on
the dates set forth below
Lizem Motorola, |
By: �� By:
~ w''
Name: 3orCE_ A , Na�� 73 //7 F / / i
Title: e .' jnAA; pg [Je Title: /19E EZ- yiee
fr e</`
Date: /A'l�� ��Oc Date: Dlye� J�� �-� �oo #1S co
/ /
P*444)
Contract No. 00-16343/BK Page 3 (Rev. 01/15/99
EXHIBIT B
0 MOTOROLA
City Of Elgin Police Department
ALERTS Base Station Proposal
Item Q_yt Model# Description
1 1 C99ED QUANTAR QUANTRO FAMILY
1a 1 0010 QUANTAR QUANTRO CONFIGURATION
lb 1 X750 ADD:800 MHZ BAND RX 806-825 MHZ/TX
1c 1 X399 C ADD:DATA BASE STATION OPER
1d 1 X84 DEL:WIRELINE,QUANTAR/QUANTRO STN
le 1 X52 A ALT:CABINET,30", 15RU INDOOR
1f 1 X676 ADD:CIRC,TRIPLE
1g 1 U752 ADD: POWER CORD, 12 FT AC,QTAR
lh 1 X696 ADD:TRAY,PERIPHERAL FOR QUANTAR
1 i 1 X182 ADD:FACTORY INSTALLED DUPLEXER,VH
lj 1 X39 ENH:RD-LAP 19.2 AIR PROTOCOL
2 1 DLN1085 DC-POWER MODEM(DOMESTICS),INCLUDE
3 1 DLN1086 MODEM SHELF FRU
4 1 DSRMP620AT RMP620A WITH RJ 11 JACK
5 1 DSWPHO1 SIGNAL LINE PROTECTOR 16 V
6 1 DQTSJADP ONE RACK UNIT BKT
7 1 688109600000 MAN INSTR QUANTAR DATA STA
8 1 688108800000 MANUAL SERV'QUANTAR/QUANTRO
9 1 RVN5002 RSS QUANTAR QUANTRO RECEIVER
10 1 308036900000 PROGRAMMING CABLE
11 1 DSDB809KXT ANTENNA 806-869
12 1 TDN9383 1/2 INCH X 10'LDF JUMPER WITH NP N
13 300 L1715 1 5 8 INCH LDF HELIAX POLY JKT PER
13a 1 E710AA ADD: 1 5 8 N JACK,ANT END
13b 1 E711AA ADD: 1 5 8 N JACK,STA END
14 1 TDN9383 1/2 INCH X 10'LDF JUMPER WITH NP N
15 1 DSISB5OHNC2 COAX PROTECTOR BULKHEAD
16 1 TDN9377 1 4 INCH X 3 S FLEX JUMPER WITH NP
17 2 MDN6817 7 8 INCH CABLE HANGER KIT STAINLESS
18 2 TDN6954 ADAPTER 4 5 INCH ROUND MEMBER MOUNT
19 3 TDN6672 GRIP HOISTING 7/8"LINE
20 3 TDN6674 204989-2 GROUND KIT 1 HOLE LUG
21 3 TDN9289 221213 CONNECTOR/SPLICE WEATHERPROO
22 2 TDN6673 204989-1 GROUND KIT 1 HOLE 1/2"HELI
23 1 ZA00085AA ADD:CARD PARADYNE 3811+ (V.34)
24 1 SERVICE INSTALLATION&PROGRAM MANAGEMENT
TOTAL FOR ALL EQUIPMENT&SERVICES $55,000.00
Motorola Confidential 9-26-2000 Page 1
EXHIBIT B
CITY OF ELGIN
19.2 DATA BASE STATION
STATEMENT OF WORK
City of Elgin
DATA BASE STATION STATEMENT OF WORK
TABLE OF CONTENTS
SECTION 1 STATEMENT OF WORK 1-1
Project Overview 1-1
Introduction 1-1
Scope 1-1
Program Responsibilities 1-2
Project Deliverables 1-6
Summary of Motorola Project Deliverables 1-6
Summary of City of Elgin Project Deliverables 1-7
Implementation Plan 1-7
Project Management Services 1-8
Project Technical Team 1-8
Subcontracting 1-11
Quality of Work 1-11
Change Order Procedures 1-11
System Acceptance 1-12
System Acceptance Test Plan (ATP) 1-12
Maintenance Service Plan 1-12
Summary 1-13
Project Schedule 1-13
Use or disclosure of this proposal is subject to the restrictions on the title page.
Motorola Confidential Proprietary
0 MOTOROLA
City of Elgin
DATA BASE STATION STATEMENT OF WORK
SECTION 1
STATEMENT OF WORK
PROJECT OVERVIEW
Introduction
This document describes the project activities, plans, and deliverables for the City of Elgin
Data Base Station project. This Statement of Work(SOW)defines the work involved in the
implementation, installation,optimization, and testing phases of the project. In addition, the
responsibilities of both Motorola and the City of Elgin are outlined, in order to successfully '
complete the project. Motorola and the City of Elgin must approve a final SOW after the
final design approval, and prior to contract execution.The approved SOW will become an
exhibit to the Contract.
Scope
For the purpose of this document it is assumed that the City of Elgin will be the owner and
operator of the proposed data base station and Motorola will design and manufacture the
radio elements of the network. The proposed City of Elgin Data Base Station will include the
following:
• One (1) site, 800 RD-LAP, 19.2 Kbps Single Frequency Reuse wireless data base
station, utilizing one (1) QUANTAR Data Base Station at the Toll way Plaza 35 site,
and associated modems connected to the Illinois Criminal Justice ALERTS data
network.. Also included is appropriate antenna and transmission line with installation.
Use or disclosure of this proposal is subject to the restrictions on the title page.
Motorola Confidential Proprietary
0 MOTOROLA Control#99-023, September 26,2000 1-1
City of Elgin
STATEMENT OF WORK DATA BASE STATION
Motorola will perform the work and tasks required to manage, engineer, install, optimize,
and integrate the data base station hardware as specified within this SOW and the system
description.The City of Elgin will supply the applications,the necessary tasks, computer
hardware, and the proper environment for the equipment. The Motorola system pricing and
design, is based on the City of Elgin providing the specified site as detailed in the system
description. If the City of Elgin is unable to secure the required sites or site parameters
change, (such as antenna heights, site locations, etc.) Motorola will review and make any
pricing and/or coverage changes necessary.
Program Responsibilities
Motorola Responsibilities
The following specifies the respective responsibilities of Motorola in execution of this
project.
•
Project Management
Motorola will provide a project manager to act as the single point of contact for all
administrative,technical, scheduling, and contractual issues related to the project.
Base Station Sites
Motorola will be responsible for the installation and optimization of the one (1) RF data base
station. Each QUANTAR Station, modem, and transmit filter is provided in a cabinet.
The one (1) site that is proposed for this system is:
• Illinois State Toll Highway Authority Tower Site, Plaza 35
Radio Network Controller Site
The proposed Data Base Station will be connected via phone line and modem to the Illinois
Criminal Justice(ALERTS)data network in Chicago, IL.
Use or disclosure of this proposal is subject to the restrictions on the title page.
Motorola Confidential Proprietary
1-2 Control#99-023,September 26,2000 0 MOTOROLA
City of Elgin
DATA BASE STATION STATEMENT OF WORK
Programming of Mobile Equipment
No mobile equipment is part of this proposal.
System Coverage
Motorola is providing no coverage guarantee with this proposal, nor is a coverage
acceptance test plan included. Should the City of Elgin desire updated coverage predictions,
or coverage acceptance testing, a change order will be required.
RF Interference
No frequency interference analysis has been performed. As an additional engineering
service,Motorola can provide an interference analysis and make recommendations to reduce
interference.
Acceptance Testing
A link verification test will be performed once the system is installed in the field.Successful
completion of the field link verification test a.nd resolution of any punch list items will
constitute final acceptance of the Data Base Station Add-on by the City of Elgin.
Documentation
Motorola will provide system information including:
• System Block Diagram
• Rack Layouts
• Interconnection Information
Training
Motorola has provided no training with this proposal.
The City of Elgin Responsibilities
The following specifies the respective responsibilities of the City of Elgin in execution of
this project.
Use or disclosure of this proposal is subject to the restrictions on the title page.
Motorola Confidential Proprietary
0 MOTOROLA Control#99-023,September 26,2000 1-3
City of Elgin
STATEMENT OF WORK DATA BASE STATION
Project Manager
The City of Elgin will provide a Project Manager/Administrator to facilitate as a single point
of contact with the Motorola Project Manager during the implementation portion of this
project.
FCC Licensing
The City of Elgin is responsible for obtaining the license for the 800Mhz communications
channel(s) from the Federal Communication Commission.
In addition, the City of Elgin is also responsible for the procurement of all permits required
for the system by Local, State and Federal authorities that are necessary for integration of the
proposed equipment. This includes,but is not limited to: FAA permits and building permits.
Field Functional Testing
The City of Elgin is responsible for supplying the personnel and facilities required to support
the functional field-testing of the Data Base Station. At lease three (3)City of Elgin
employees or representatives are required to support these tests. A minimum of(2) two City
of Elgin vehicles, each equipped with functional mobile data equipment will also be required
for the test.
Site Access
It will be the responsibility of the City of Elgin to provide access to the Toll Authority
Tower Site.
Site Leases
The City of Elgin is responsible for obtaining any necessary site leases.
Grounding and Lightning protection
All sites must meet Motorola's R56 site standards for grounding, lightning protection, AC
power, etc. Motorola project management will visit each site and make recommendations for
any improvements required. Improvements will be the responsibility of the City of Elgin.
Use or disclosure of this proposal is subject to the restrictions on the tide page.
Motorola Confidential Proprietary
1-4 Control#99-023,September 26,2000 0 MOTOROLA
City of Elgin
DATA BASE STATION STATEMENT OF WORK
Base Station Sites
The City of Elgin is responsible for providing all sites used in the system. The City of Elgin
must provide the site tower, equipment shelters, and/or adequate floor space at the sites to
house the Data Base Station. The radio sites must provide support for base station equipment
to ensure successful system implementation and provide an environment capable of
sustaining reliable equipment performance. Minimal site requirements include:
• Floor space for the Data Base Station and room for service personnel to access the
equipment.
• Secure equipment placement with accessibility to Motorola personnel for routine
maintenance.
• A dedicated 20 Amp AC circuit for the RF sites. Generator and UPS backup is also
recommended.
• Adequate site grounding available within ten feet of the base station cabinet.
• Tower structures and any required tower structural analyses.
• Antenna mounting structure to provide the required RF coverage.
• Antennas.
• Interference testing.
Base Station to Radio Network Controller Link
Each Data Base Station requires one voice-grade, Type 3002, or Type 5, data channel, 4-
wire,point-to-point,private line,non-switched full duplex circuit to link to the RNC. The
City of Elgin is responsible for ensuring that the circuits are operational and within
specifications prior to the installation of the RNC.
Dial-Up Phone Lines
The City of Elgin will be responsible for providing dial-up phone line connections to the
equipment at the Radio Network Controller(RNC) location.The following dial-up circuits
are recommended(one per category):
• RNC diagnostics
Use or disclosure of this proposal is subject to the restrictions on the title page.
Motorola Confidential Proprietary
0 MOTOROLA Control#99-023.September 26,2000 1-5
City of Elgin
STATEMENT OF WORK DATA BASE STATION
Motorola to The City of Elgin Computer Link(s)
The City of Elgin is responsible for providing any additional hardware or software required
for any host,whether co-located or remote that will interface with the RNC Ethernet link.
Host computer demarcation connection points will be supplied on the Motorola RNC.The
Host LAN cable is the responsibility of the City of Elgin or its associated CAD vendor to
procure,install and configure.
It will be the responsibility of the City of Elgin to provide the link between the RNC and the
Host running the host application. If the host is located remotely,a circuit of adequate
capacity to connect them must be provided by the City of Elgin.
Software and Applications
The City of Elgin is responsible for providing, implementing,and testing all software
applications/operating systems that reside on the host computer and on the mobile data
terminals. Any application specific computer hardware, servers, or message switches and
cabling must also be provided by the City of Elgin or their designated CAD vendor.
(Motorola is providing the RF pipe, or message transport medium-not the applications
required for the City of Elgin's operations.) Details of the Motorola system and interfaces
are provided in the system manuals. Additional interface support for the CAD vendor is not
provided,but can be purchased, if required.
Training
It is the responsibility of the City of Elgin to provide any additional training
PROJECT DELIVERABLES
Summary of Motorola Project Deliverables
• Equipment as described in the system description
• Factory system acceptance test procedure
• Project Schedule
• Project Status Meetings
Use or disclosure of this proposal is subject to the restrictions on the title page.
Motorola Confidential Proprietary
1-6 Control#99-023,September 26,2000 0 MOTOROLA
City of Elgin
DATA BASE STATION STATEMENT OF WORK
• Implementation Plan
• Equipment Inventory
• Field system acceptance test procedure
• Field system test results
• System documentation
• System maintenance support
Summary of the City of Elgin Project Deliverables
• Obtain RF base station site
• Factory and field ATP equipment,personnel, and participation
• Operational test acceptance
• Insure all sites are provided with proper equipment shelters,power, and grounding, and
meet Motorola's R-56 site standards
• All Towers and equipment shelters
• UPS and generator backup computer-grade circuits at the Main Equipment Site.
• All Application Software, configuration and testing
• Host Computer Hardware
• Voice grade 4-wire, type 3002 communication circuit to all data base station sites
• Dial Up diagnostic links
• RNC Building-to-Host Link and any routers,bridges,or hubs and segmentation of the
LAN traffic among the different data systems.
• Mobile computing devices and associated hardware, programming and software.
IMPLEMENTATION PLAN
The implementation phase consists of the installation, optimization, acceptance testing,
documentation,and other services required in order to complete this project.
Use or disclosure of this proposal is subject to the restrictions on the title page.
Motorola Confidential Proprietary
0 MOTOROLA Control#99-023,September 26,2000 1-7
City of Elgin
STATEMENT OF WORK DATA BASE STATION
Implementation of the Data Base Station equipment will proceed in accordance with a plan
that is jointly developed by the Motorola Project Manager and the City of Elgin Project
Manager.This plan,once completed,will become part of this Statement of Work.
The implementation plan would consist of installation and testing of the Motorola provided
equipment in a manner similar to the following:
• Contract Execution
• Kick-Off Meeting/Detailed Design Review
• Equipment Order Write-Up and Release
• Equipment Manufacture
• Antenna Network/Line combiner testing
• System Documentation
• Equipment Delivery& Inventory
• Equipment Installation ..
• System Optimization and Testing
• Punchlist
• Link verification test
• System Acceptance
PROJECT MANAGEMENT SERVICES
Project Technical Team
During the course of a project, Motorola's Project Management assembles a technical
project team, highly qualified and selected for their technical expertise and system
integration experience in the areas of data radio communications and the implementation of
such systems.
The Motorola Technical Project Team consists of the following individuals:
Use or disclosure of this proposal is subject to the restrictions on the title page.
Motorola Confidential Proprietary
1-8 Control#99-023,September 26,2000 0 MOTOROLA
City of Elgin
DATA BASE STATION STATEMENT OF WORK
1. Project Manager
2. Field Engineer
3. System Technologist
The Motorola Project Team structure has been established and will be managed with the
methods and procedures described below. This project structure will ensure that the City of
Elgin has the proper visibility,personnel, and the required resources necessary to perform to
the contract commitments.
Project Manager
The Project Manager(PM) is totally responsible for compliant execution and
implementation of the contract,and has due authority and responsibility over all resources
required for such execution.This individual is measured on the ability to meet the project
schedule on time and to maintain a satisfactory relationship with the City of Elgin Project
Manager/Administrator or designated key personnel. The Project Manager has many levels
of technical expertise to call on for support. The Project Manager will report to Motorola
Management as well as the City of Elgin Project Manager for project related activities.The
PM's specific tasks and responsibilities include:
• Coordinate all technical resources required for timely and efficient installation of the
data equipment.
• Equipment inventory and physical site inspections.
• Provide monthly Status Reports.
• Provide project schedule, adjust and track the schedule according to the project status.
• Coordinate and supervise the installation and optimization of the overall equipment
provided by Motorola.
• Coordinate the factory and field acceptance test, with the assistance of the engineer and
system technologist team.
• Negotiate and execute change orders.
Use or disclosure of this proposal is subject to the restrictions on the title page.
Motorola Confidential Proprietary
0 MOTOROLA Control#99-023,September 26,2000 1-9
City of Elgin
STATEMENT OF WORK DATA BASE STATION
• Obtain sign-off of the final system acceptance.
Field Engineer
The Motorola Field Engineer(FE)has technical responsibility of the data radio
communication system. The FE will report to the Motorola Project Manager on this project.
The FE's specific tasks and responsibilities include:
• The ownership for the technical integrity of the system and system design reviews after
the contract award.
• Reviewing the final system design, generating the final equipment list and any"as
designed" information.
• Assist and/or resolve technical issues, in conjunction with the Motorola PM.
• Develop the Acceptance Test Procedure.
• Review and approve site equipment layouts and ensure physical and environmental
issues are resolved.
System Technologist
The Motorola System Technologist(ST) is highly technical and experienced in the
optimization and testing of the data radio system. The ST is charged with ensuring that the
system and equipment parameters are properly set in order to meet system functionality. The
ST's specific tasks and responsibilities include:
• Field integration and optimization of the Motorola data equipment.
• Assist the FE in conducting the Acceptance Test Procedure.
• Set parameters of the data system central site.
Use or disclosure of this proposal is subject to the restrictions on the title page.
Motorola Confidential Proprietary
1-10 Control#99-023,September 26,2000 0 MOTOROLA
City of Elgin
DATA BASE STATION STATEMENT OF WORK
Subcontracting
Motorola will utilize subcontractors in the installation of the antenna and transmission line
installation. Motorola will comply with all applicable local and national safety requirements
in the installation of all Motorola-supplied equipment. Prior to installation,the City of Elgin
personnel should advise Motorola personnel, in writing(if known), of any unique safety
precautions that should be observed while working at any of the sites.
Quality of Work
All work will be performed in a manner consistent with high quality commercial practice
and in accordance with Motorola's R-56 Quality Guidelines for Fixed Network Equipment
Installations and all applicable manufacture's installation and maintenance manuals.
All work will be performed on weekdays during normal (8 AM to 5 PM) working hours
excluding weekends, holidays, or in excess of eight(8)hours per day unless such work is
authorized by a properly executed change order.
CHANGE ORDER PROCEDURES
Once the Statement of Work is approved and signed by authorized representatives of the
City of Elgin and Motorola, a formal Change Order Procedure will become effective.
Motorola's Project Manager is the only individual authorized within the Motorola team to
make changes that effect the scope of the project,regardless of how small such changes may
be. Field Change Request (FCR) Forms and Change Order Control Forms,must be filled out
and executed by both the City of Elgin designated Project Leader and Motorola's Project
Manager prior to the initiation of work outlined in any proposed change. The FCR
documents the request by both parties and the impact, and can be initiated by any team
member,but must be signed-off by the Project Managers of both the City of Elgin and
Motorola.The Change Order is an actual change to the contract.
Use or disclosure of this proposal is subject to the restrictions on the title page.
Motorola Confidential Proprietary
0 MOTOROLA Control#99-023,September 26,2000 1-11
City of Elgin
STATEMENT OF WORK DATA BASE STATION
SYSTEM ACCEPTANCE
System Acceptance Test Plan (ATP)
Inclusive of this proposal are the details of the Acceptance Test Procedures.The Acceptance
Test Procedures (link verification test)are to be performed by Motorola and witnessed by
the City of Elgin personnel to confirm that the system as provided by Motorola is complete
and meets the Acceptance Test criteria. The field ATP will be the only criteria for system
acceptance. It is important to note that Coverage is not a condition for system acceptance.
Field ATP
When the Motorola-supplied equipment is fully operational in the field,the link verification
test will be used to demonstrate that the system can pass wireless messages.The successful
completion of the link verification field test constitutes final acceptance of the Motorola
provided hardware and software and the warranty will commence. Motorola will not be held
responsible for any delays of third party vendors. Any deficiencies will be documented in a
final punchlist, which when resolved, will result in final acceptance. Final payment will be
expected after successful completion of the field ATP and resolution of all punchlist items
for the Motorola supplied portion of the system as outlined in this proposal. Any failures
occurring after conditional acceptance will be covered by the system warranty as described
in the warranty section of this proposal.
The field test will be documented using the check sheet in the ATP documentation. If during
the testing, deficiencies are found, both the deficiencies and resolutions to the deficiencies
shall be agreed upon and documented. Where the defined deficiencies do not prevent
productive operational use of the system, the test will have been deemed completed.
Motorola will remain responsible for the resolution of the remaining deficiencies, which
occur within the Motorola, supplied equipment.
MAINTENANCE SERVICE PLAN
The warranty provided in this offering only applies to the equipment provided by Motorola
under this proposal. The system warranty covers a period of one (1) year parts and labor
during normal working hours(8:00 AM to 4:30 PM, Monday through Friday) for the data
radio system.
Use or disclosure of this proposal is subject to the restrictions on the title page.
Motorola Confidential Proprietary
1-12 Control#99-023,September 26,2000 0 MOTOROLA
City of Elgin
DATA BASE STATION STATEMENT OF WORK
SUMMARY
Motorola is providing the services and the expertise to install the Mobile Data
Communications System for the City of Elgin. This installation will occur with the
assistance of the Motorola project team and agents of the City of Elgin sharing information
and lending their individual knowledge for the good of the system implementation.
Motorola's Service Depattnlent will work with the Motorola project team to stage and install
the system. Motorola will provide optimization and system support services. Motorola looks
forward to providing the City of Elgin with a model Mobile Data Communications System
that will exceed expectations and provide years of reliable service
PROJECT SCHEDULE
The following is Motorola's best understanding of schedule commitments in order to meet
the needs of the City of Elgin. The following implementation schedule is dependent on FCC
frequency approval.
Milestone Weeks ARO
Contract Signed —
Orders Written and Submitted 2
Infrastructure Shipped to the City of Elgin 10
Commence Installation of System 11
Complete System Installation 12
Perform Optimization and Acceptance Test 13
System Acceptance 14
Use or disclosure of this proposal is subject to the restrictions on the title page.
Motorola Confidential Proprietary
0 MOTOROLA Control#99-023,September 26,2000 1-13
City of Elgin
STATEMENT OF WORK DATA BASE STATION
This page intentionally left blank.
•
Use or disclosure of this proposal is subject to the restrictions on the title page.
Motorola Confidential Proprietary
1-14 Control#99-023,September 26,2000 0 MOTOROLA
Exhibit C
This warranty applies within the fifty(50)United States,the District of Columbia and Canada.
LIMITED WARRANTY
MOTOROLA COMMUNICATION PRODUCTS
If the affected product is being purchased pursuant to a written Communications System Agreement
signed by Motorola,the warranty contained in that written agreement will apply. Otherwise,the
following warranty applies.
I. WHAT THIS WARRANTY COVERS AND FOR HOW LONG:
Motorola Inc.or,if applicable,Motorola Canada Limited("Motorola")warrants the Motorola
manufactured radio communications product,including original equipment crystal devices and
channel elements("Product"),against material defects in material and workmanship under normal
use and service for a period of One(I)Year from the date of shipment.
Motorola,at its option,will at no charge either repair the Product(with new or reconditioned
parts),replace it with the same or equivalent Product(using new or reconditioned Product),or
refund the purchase price of the Product during the warranty period provided purchaser notifies
Motorola according to the terms of this warranty. Repaired or replaced Product is warranted for
the balance of the original applicable warranty period. All replaced parts of the Product shall
become the property of Motorola.
This express limited warranty is extended by Motorola to the original end user purchaser
purchasing the Product for purposes of leasing or for commercial,industrial,or governmental use
only,and is not assignable or transferable to any other party. This is the complete warranty for the
Product manufactured by Motorola. Motorola assumes no obligations or liability for additions or
modifications to this warranty unless made in writing and signed by an officer of Motorola. Unless
made in a separate written agreement between Motorola and the original end user purchaser,
Motorola does not warrant the installation,maintenance or service of the Product.
Motorola cannot be responsible in any way for any ancillary equipment not furnished by Motorola
which is attached to or used in connection with the Product,or for operation of the Product with
any ancillary equipment,and all such equipment is expressly excluded from this warranty. Because
each system which may use the Product is unique,Motorola disclaims liability for range,coverage,
or operation of the system as a whole under this warranty.
II. GENERAL PROVISIONS:
This warranty sets forth the full extent of Motorola's responsibilities regarding the Product.
Repair,replacement or refund of the purchase price,at Motorola's option,is the exclusive remedy.
THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER EXPRESS WARRANTIES.
MOTOROLA DISCLAIMS ALL OTHER WARRANTIES OR CONDITIONS,EXPRESS OR
IMPLIED,INCLUDING THE IMPLIED WARRANTIES OR CONDITIONS OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT
SHALL MOTOROLA BE LIABLE FOR DAMAGES IN EXCESS OF THE PURCHASE PRICE
OF THE PRODUCT,FOR ANY LOSS OF USE, LOSS OF TIME,INCONVENIENCE,
COMMERCIAL LOSS,LOST PROFITS OR SAVINGS OR OTHER INCIDENTAL,SPECIAL,
INDIRECT OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY
TO USE SUCH PRODUCT,TO THE FULL EXTENT SUCH MAY BE DISCLAIMED BY LAW.
III. HOW TO GET WARRANTY SERVICE:
Purchaser must notify Motorola's representative or call Motorola's Customer Response Center at
1-800-247-2346 within the applicable warranty period for information regarding warranty service.
IV. WHAT THIS WARRANTY DOES NOT COVER:
A) Defects or damage resulting from use of the Product in other than its normal and customary
manner.
B) Defects or damage from misuse,accident,water,or neglect.
C) Defects or damage from improper testing,operation,maintenance,installation,alteration,
modification,or adjustment.
Exhibit C
D) Breakage or damage to antennas unless caused directly by defects in material workmanship.
E) A Product subjected to unauthorized Product modifications,disassemblies or repairs(including,
without limitation,the addition to the Product of non-Motorola supplied equipment)which
adversely affect performance of the Product or interfere with Motorola's normal warranty
inspection and testing of the Product to verify any warranty claim.
F) Product which has had the serial number removed or made illegible.
G) Batteries(they carry their own separate limited warranty).
H) Freight costs to the repair depot.
I) A Product which,due to illegal or unauthorized alteration of the software/firmware in the Product,
does not function in accordance with Motorola's published specifications or with the FCC type
acceptance labeling in effect for the Product at the time the Product was initially distributed from
Motorola.
J) Scratches or other cosmetic damage to Product surfaces that does not affect the operation of the
Product.
K) That the software in the Product will meet the purchaser's requirements or that the operation of the
software will be uninterrupted or error-free.
L) Normal and customary wear and tear.
M) Non-Motorola manufactured equipment unless bearing a Motorola Part Number in the form of an
alpha numeric number(i.e.,TDE6030B).
V. GOVERNING LAW
In the case of a Product sold in the United States and Canada,this Warranty is governed by the
laws of the State of Illinois and the venue of any action relative to this Warranty will be in Kane
County,Illinois.
VI. PATENT AND SOFTWARE PROVISIONS:
Motorola will defend,at its own expense,any suit brought against the end user purchaser to the
extent that it is based on a claim that the Product or its parts infringe a United States patent,and
Motorola will pay those costs and damages finally awarded against the end user purchaser in any
such suit which are attributable to any such claim,but such defense and payments are conditioned
on the following:
A) that Motorola will be notified promptly in writing by such purchaser of any notice of such claim;
B) that Motorola will have sole control of the defense of such suit and all negotiations for its
settlement or compromise;and
C) should the Product or its parts become,or in Motorola's opinion be likely to become,the subject of
a claim of infringement of a United States patent,that such purchaser will permit Motorola,at its
option and expense,either to procure for such purchaser the right to continue using the Product or
its parts or to replace or modify the same so that it becomes non-infringing or to grant such
purchaser a credit for the Product or its parts as depreciated and accept its return. The depreciation
will be an equal amount per year over the lifetime of the Product or its parts as established by
Motorola.
Motorola will have no liability with respect to any claim of patent infringement which is based
upon the combination of the Product or its parts furnished hereunder with software,apparatus or
devices not furnished by Motorola,nor will Motorola have any liability for the use of ancillary
equipment or software not furnished by Motorola which is attached to or used in connection with
the Product. The foregoing states the entire liability of Motorola with respect to infringement of
patents by the Product or any its parts thereof.
Laws in the United States and other countries preserve for Motorola certain exclusive rights for
copyrighted Motorola software such as the exclusive rights to reproduce in copies and distribute
copies of such Motorola software, Motorola software may be used in only the Product in which the
software was originally embodied and such software in such Product may not be replaced,copied,
distributed,modified in any way,or used to produce any derivative thereof. No other use
including,without limitation,alteration,modification,reproduction,distribution,or reverse
engineering of such Motorola software or exercise of rights in such Motorola software is permitted.
No license is granted by implication,estoppel or otherwise under Motorola patent rights or
copyrights.
OF E44..
1 a '11 City of Elgin Agenda Item No.
NIF z
4
I
`c)'91rEoil. ," -
E
L •
November 9, 2001 G
N -
fo
TO: Mayor and Members of the City Council SAFE COMMUNITY
FROM: Joyce A. Parker, City Manager
SUBJECT: Fourth City-wide Radio Antenna Site
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider approval of a sole
source contract with Motorola for the purchase of the fourth radio
antenna site equipment for the City' s city-wide radio system.
BACKGROUND
The City of Elgin installed a Motorola 800 MHz radio system in
1996 . The system has been providing city-wide radio communications
since that time . The system provides portable radio coverage for
all of the City departments, including emergency services . When the
system was designed, expansion capabilities were included to handle
the likely growth of the City. Recent plans to expand the City to
the west caused a fourth antenna site to be budgeted for 2001 . The
City has been working with Motorola to provide this fourth site and
to find the most efficient and cost-effective location for the
site . The City has identified an existing commercial radio antenna
site on Nestler Road, between Route 20 and Bowes Road as an ideal
site for this site .
This site will be the fourth in the radio "simulcast" system,
meaning that all sites broadcast at the same time, greatly
enhancing our radio coverage and signal quality. Since this site
must work with the three existing sites, only Motorola can provide
this equipment, making this a sole source purchase . This antenna
site will be constructed during the end of 2001, ensuring that
radio coverage will exist before the far west expansion outpaces
our ability to communicate with our personnel . The system is
designed similar to our existing sites and includes redundant
power and the ability to operate in a disaster mode, if required.
Due to the design of the system, current radio coverage will be
improved inside the existing coverage area as well as all of the
current far west planning area .
, .
eo` Fourth Radio Site Purchase
November 9, 2001
Page 2
Contracts for the lease of space for the Nestler Road antenna with
Spectra Site will follow shortly.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
The radio committee has recommended the expansion of the system in
this manner.
AfNANCIAL IMPACT
This expansion was budgeted as a capital improvement for 2001 in
the amount of $1, 400, 000 . Sufficient funds exist in the Riverboat
Lease Fund, account number 276-0000-791 . 92-36, project number
339756, for the equipment and installations costs totaling
$567, 583 . 00 . The remaining dollars ($832 , 417) have been
reprogrammed within the proposed 2002 Budget .
LEGAL IMPACT
W45"/
None.
ALTERNATIVES
The City Council may not approve this purchase and the City radio
coverage will remain at the current level and not extend to the
newly proposed city limits .
RECOMMENDATION
It is recommended that the purchase of this equipment be approved.
Respectfully submitted,
-...._
*N.• 'Z'e.A....)-(1- .."3 9._
Joyce A. Parker
City Manager
e"-