HomeMy WebLinkAbout01-298 Resolution No. 01-298
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
HAMPTON, LENZINI AND RENWICK, INC. FOR TRAFFIC SIGNAL
UPGRADE AT MCLEAN BOULEVARD AND BIG TIMBER ROAD
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that pursuant to Elgin Municipal Code Section
5 . 02 . 020B (6) the City Council hereby finds that an exception to the
requirements of the procurement ordinance is necessary and in the
best interests of the city; and
BE IT FURTHER RESOLVED that Ed Schock, Mayor, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed to
execute an agreement on behalf of the City of Elgin with Hampton,
Lenzini and Renwick, Inc . for engineering services for traffic
signal upgrade at McLean Boulevard and Big Timber Road, a copy of
which is attached hereto and made a part hereof by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: November 14, 2001
Adopted: November 14 , 2001
Omnibus Vote : Yeas : 7 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
PRELIMINARY ENGINEERING SERVICES AGREEMENT
FOR MOTOR FUEL TAX FUNDS
LOCAL AGENCY CONSULTANT
Municipality: Elgin Name: Hampton, Lenzini and Renwick, Inc.
Township: Address: 380 Shepard Drive
County: Kane City: Elgin
Section: 00-00169-00-TL State: Illinois 60123-7010
THIS AGREEMENT is made and entered into this o9 (P day of
A, , 20 0 ] between the above Local Agency (LA) and
Consultant (ENGINEER) and covers certain professional engineering services in connection with
the improvement of the above SECTION. Motor Fuel Tax Funds allotted to the LA by the State of
Illinois under the general supervision of the State Department of Transportation, hereinafter called
the "DEPARTMENT,"will be used entirely or in part to finance engineering services as described
under AGREEMENT PROVISIONS.
SECTION DESCRIPTION
Name: Big Timber Road at McLean Boulevard Traffic Signal Upgrade
Length: Not applicable
Structure No.: Not applicable
Termini: Traffic signal intersection improvement
Description: Upgrade of the traffic signal interconnect with Metra tracks at Big Timber Road at
McLean Boulevard
Note: Four copies to be submitted to the District Engineer
6204Eigin\BigTMcLean.ph2 -1-
AGREEMENT PROVISIONS
THE ENGINEER AGREES
1. To perform or be responsible for the performance of the following checked engineering
services for the LA in connection with the proposed improvement hereinbefore described:
a. ( ) Make such detailed surveys as are necessary for the preparation of detailed
roadway plans.
b. ( ) Make or cause to be made such soil surveys or subsurface investigations
including borings, and soil profiles and analyses thereof as may be required to
furnish sufficient data for the design of the proposed improvement. Such
investigations are to be made in accordance with the current requirements of the
DEPARTMENT.
c. ( ) Make or cause to be made 12-hour manual traffic counts.
d. ( ) Prepare intersection design studies and determine traffic signal warrants, if any.
e. ( ) Make or cause to be made wetlands determination and delineation for the
various wetlands in the near vicinity of the SECTION to determine impact,if any.
f. ( ) Submit the Environmental Survey Request Form to IDOT to determine if any
impacts due to biological or cultural reasons will be encountered.
g. (X) Make complete general and detailed plans, special provisions, proposals and
estimates of cost and furnish the LA with ten (10) copies of the plans, special
provisions, proposals and estimates. Additional copies of any or all documents,
if required, shall be furnished to the LA by the ENGINEER at his actual cost for t • I _r
reproduction. To rwn k4A4sev tceS yeL *or t
iv -fin. �t c1� a ac Set-NI
ot SW vreeS 1r bt-�radre V erre i.A tbs.£yccli�1,id A .
h. ( ) Make or cause to be made rand surveys of required right-of-way dedications,
construction easements, borrow pits,and channel-change agreements including
the corresponding plats in quadruplicate copies and staking as required for eight
(8) parcels. Title letters for these parcels will be provided by the County.
i. (X) Assist the LA in the receipt and evaluation of proposals and the awarding of the
construction contract.
2. That all reports, plans, plats and special provisions to be furnished by the ENGINEER
pursuant to this AGREEMENT will be in accordance with the current standard specifications
and policies of the DEPARTMENT, it being understood that all such reports, plats, plans and
drafts shall before being finally accepted, be subject to approval by the LA and the said
DEPARTMENT.
6204EIgin\BigTMcLean.ph2 -2-
•
3. To attend conferences at any reasonable time when required to do so by the LA or
representatives of the DEPARTMENT.
4. In the event plans, surveys or construction staking are found to be in error during the
construction of the SECTION and revisions of the plans or survey or construction staking
corrections are necessary, the ENGINEER agrees that he will perform such work without
expense to the LA, even though final payment has been received by him. He shall give
immediate attention to these changes so there will be a minimum delay to the Contractor.
5. The basic survey notes and sketches, charts, computations and other data prepared or
obtained by the ENGINEER pursuant to this AGREEMENT will be made available upon
request to the LA or the DEPARTMENT without cost and without restriction or limitations as
to their use.
6. To make such changes in working plans, including all necessary preliminary surveys and
investigations, as may be required after the award of the construction contract and during the
construction of the improvement.
7. That all plans and other documents furnished by the ENGINEER pursuant to the
AGREEMENT will be endorsed by him and will show his professional seal where such is
required by law.
8. To submit, upon request by the LA or the DEPARTMENT a list of the personnel and the
equipment he/she proposes to use in fulfilling the requirements of this AGREEMENT.
9. That the upper limit of compensation for services provided shall not exceed $15,100.
THE LA AGREES
1. To pay for all services stipulated under THE ENGINEER AGREES at the hourly rates
stipulated below for personnel assigned to this SECTION as payment in full to the ENGINEER
for the actual time spent in providing these services, the hourly rates to include profit,
overhead, readiness to serve,insurance,social security, and retirement deductions. Traveling
and other out-of-pocket expenses will be reimbursed to the ENGINEER at his actual cost.
Subject to the approval of the LA, the ENGINEER may sublet all or part of the service-
provided under paragraphs lb, 1c, and 1e of THE ENGINEER AGREES. If the ENGINEER
sublets all or a part of this work, the LA will pay the cost to the ENGINEER plus a 5% service
charge. Cost to ENGINEER" to be verified by furnishing the LA and the DEPARTMEN
copies of invoices from the party doing the work. The classifications of the employees used
in the work should be consistent with the employee classifications for the services performed.
If the personnel of the firm including the Principal Engineer perform routine services tha
should normally be performed by lesser-salaried personnel, the wage rate billed for such
services shall be commensurate with the work performed.
6204EIgin\BigTMcLean.ph2 -3-
Grade Classification 2001-B
of Employee Hourly Rate
Principal $119.00
Engineer 8 106.00
Engineer 7 93.00
Engineer 6 90.00
Engineer 5 78.00
Engineer 4 75.00
Engineer 3 69.00
Engineer 2 64.00
Engineer 1 59.00
Technician 7 77.00
Technician 6 70.00
Technician 5 60.00
Technician 4 53.00
Technician 3 47.00
Technician 2 42.00
Technician 1 36.00
Clerical 2 59.00
Clerical 1 41.00
Accountant 55.00
The hourly rates itemized above shall be effective the date the parties hereunto entering this
AGREEMENT have affixed their hands and seals and shall remain in effect until
December 31, 2001. In the event services of the ENGINEER extend beyond December 31,
2001, the hourly rates will be adjusted yearly by addendum to this AGREEMENT to
compensate for increases or decreases in the salary structure of the ENGINEER that are in
effect at that time. In the event engineering services are required after December 31, 2002,
the upper limit of compensation established in paragraph 9 of The Engineer Agrees shall be
renegotiated, subject to increased wage rates.
To pay for computer-aided design and drafting time required at the rate of$9.20 per hour of
computer use.
2. That payments due the ENGINEER for services rendered pursuant to this AGREEMENT will
be made as soon as practicable after the services have been performed, in accordance with
the following schedule.
a. Upon completion of detailed plans, special provisions, proposals and estimate of
cost—being the services required by paragraphs 1a through 1i under THE
ENGINEER AGREES—to the satisfaction of the LA and their approval by the
DEPARTMENT, 90 percent of the total fee based on the above fee schedule and
the approved estimate of cost. Direct cost of services by others shall be paid at
100% of the amount due.
b. Upon award of the contract for the improvement by the LA and its approval by the
DEPARTMENT, 100 percent of the total fee.
6204EIgin\BigTMcLean.ph2 -4-
Partial payments not to exceed 90 percent of the amount earned shall be made from time to
time as the services are provided. Retainage provisions shall not apply to the fee for direc,
cost of services by others.
3. That,should the improvement be abandoned at any time after the ENGINEER has performed
any part of the services provided for in paragraphs 1a and 1i, and prior to the completion o
such services,the LA shall reimburse the ENGINEER for payroll costs incurred up to the time
he is notified in writing of the abandonment at the hourly rates set forth in paragraph 2 above.
Traveling and other out-of-pocket expenses will be reimbursed to the ENGINEER at his actual
cost.
4. That should the LA require changes in any of the detailed plans, specifications or estimates
(except for those required pursuant to paragraph 4 of THE ENGINEER AGREES) after they
have been approved by the DEPARTMENT,the LA will pay the ENGINEER for such changes
at the hourly rates set forth in paragraph 1 above. It is understood that"changes" as used i
this paragraph shall in no way relieve the ENGINEER of his responsibility to prepare a
complete and adequate set of plans.
5. That the Contractor shall be required to indemnify and hold harmless both the LA and the
ENGINEER from worker injury claims by including the following provision in the construction
contract:
To the fullest extent permitted by law, the Contractorshall indemnify and hold harmless the
LA, ENGINEER, ENGINEER'S SUBCONSULTANTS and their respective agents and
employees (Indemnitees)from and against any and all claims, damages, losses, economic
losses and expenses, including but not limited to attorney's fees, arising out of or resulting
from performance of the work, provided that such claim, loss or expense is attributable t•
bodily injury, sickness, disease or death, or to injury to or destruction of tangible propert
(other than the work itself), including loss of use resulting therefrom, but only to the extent
caused in whole or in part by negligent acts or omissions of the Contractor, a Subcontractor,
anyone directly or indirectly employed by them or anyone for whose acts they may be liable,
excluding any proportionate amount of any claim, damage, loss or expense which is caused
by a party indemnified hereunder. Such obligation shall not be construed to negate, abridg=
or reduce other rights or obligations of indemnity which would otherwise exist as to a party or
person described in this paragraph.
In claims against any person or entity indemnified under this paragraph by an employee of the
Contractor, a Subcontractor, anyone directly or indirectly employed by them or anyone fo
whose acts they may be liable, the indemnification obligation under this paragraph shall not
be limited by a limitation on the amount or type of damages,compensation or benefits payable
by or for the Contractor or a Subcontractor under workers'or workmen's compensation acts,
disability benefit acts or other employee benefit acts.
6. That the LA shall require the Contractorto name both the LA and the ENGINEER as additional
insureds on the Contractor's general liability policy by including the following provision in the
construction contract:
6204EIgin\BigTMcLean.ph2 -5-
The Contractor will obtain and maintain Commercial General Liability Insurance with broad
form Property Damage coverage and contractual liability endorsement insuring the indemnity
required of the Contractor. The LA and ENGINEER will be named as additional insureds on
the Contractor's Commercial General Liability insurance policy. The additional insured
endorsement included on the Contractor's Commercial General Liability policy will provide the
following:
a. That the coverage afforded the additional insureds will be primary insurance for the
additional insureds with respect to claims arising out of operations performed by or
on behalf of the Contractor;
b. That if the additional insureds have other insurance which is applicable to the loss,
such other insurance will be on an excess or contingent basis;
c. That the amount of the company's liability under the insurance policy will not be
reduced by the existence of such other insurance; and
d. That the additional insureds will be given not less than 30 days prior written notice
of any cancellation thereof.
IT IS MUTUALLY AGREED
1. That any difference between the ENGINEER and the LA concerning the interpretation of the
provisions of this AGREEMENT shall be referred to a committee of disinterested parties
consisting of one member appointed by the ENGINEER, one member appointed by the LA
and a third member appointed by the two other members for disposition and that the
committee's decision shall be final.
2. This AGREEMENT may be terminated by the LA upon giving notice in writing to the
ENGINEER at his last known post office address. Upon such termination, the ENGINEER
shall cause to be delivered to the LA all drawings, specifications, partial and completed
estimates and data, if any, from traffic studies and soil survey and subsurface investigations
with the understanding that all such material becomes the property of the LA. The ENGINEER
shall be paid for any services completed and any services partially completed in accordance
with paragraph 3 of THE LA AGREES.
3. That if the contract for construction has not been awarded one year after the acceptance o
the plans by the LA and their approval by the DEPARTMENT,the LA will pay the ENGINEER
the balance of the engineering fee due to make 100 percent ofthe total fees due under this
AGREEMENT.
4. That the ENGINEER warrants that he/she has not employed or retained any company or
person other than a bona fide employee working solely for the ENGINEER to solicit or secure
this contract and that he/she has not paid or agreed to pay any company or person other than
a bona fide employee working solely for the ENGINEER any fee, commission, percentage,
brokerage fee, gifts or any other consideration contingent upon or resulting from the away•
or making of this contract. For breach or violation of this warranty, the LA shall have the righ
to annul this contract without liability.
6204EIgin\BigTMcLean.ph2 -6-
5. That the ENGINEER has not been retained or compensated to provide design andl,
construction review services relating to the Contractor's safety precautions or to means,
methods, techniques or procedures the Contractor elects to use to complete his work.
Omitted services include,but are not limited to,shoring,scaffolding, underpinning,temporary
retainment or excavations and any erection methods and temporary bracing.
6. That nothing contained in this AGREEMENT shall create a contractual relationship with or a
cause of action in favor of a third party against either the LA or the ENGINEER. The
ENGINEER'S services under this AGREEMENT are being performed solely for the LA's
benefit, and no other entity shall have any claim against the ENGINEER because of this
AGREEMENT or the performance or nonperformance of services hereunder. The LA agrees
to include a provision in all contracts with contractors and other entities involved in this
SECTION to carry out the intent of this paragraph.
IN WITNESS WHEREOF, the parties have caused this AGREEMENT to be executed in
quadruplicate counterparts,each of which shall be considered as an original by their duly authorized
officers.
Executed by the LA: The City of Elgin of the State of Illinois, acting
by and through its County Council
ATTEST:
By W4*-P.f'-u..4 -_ By , /_: 111 -4Numr-
"i
City Clerk - or
(SEAL)
Executed by the ENGINEER this25✓/A day ofie7A--�1="6'-'
200( .
Hampton, Lenzini and Renwick, Inc.
380 Shepard Drive
Elgin, Illinois 60123-7010
ATTEST:
BY�...� 4� ,'.� By S:Viit L1A'L--":—.
Secretary / Presid nt/C.E.O.
(SEAL)
6204EIgin\BigTMcLean.ph2 -7-
HAMPTON, LENZINI AND RENWICK, INC.
SPECIAL PROVISION FOR EMPLOYMENT PRACTICES
In addition to all other labor requirements set forth in this proposal and in the "Standard
Specifications for Road and Bridge Construction" adopted by the Illinois Department of
Transportation, during the performance of this contract, Hampton, Lenzini and Renwick, Inc., its
assignees and successors in interest(hereinafter referred to as the"Engineer") agrees as follows:
I. SELECTION OF LABOR
The Engineer shall comply with all Illinois statutes pertaining to the selection of labor.
II. EQUAL EMPLOYMENT OPPORTUNITY
During the performance of this contract, the Engineer agrees as follows:
A. That it will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, national origin, ancestry, age, marital
status, physical or mental handicap, or unfavorable discharge from military
service, and further that it will examine all job classifications to determine if
minority persons or women are underutilized and will take appropriate affirmative
action to rectify any such underutilization.
B. That, if it hires additional employees in order to perform this contract or any
portion hereof, it will determine the availability of minorities and women in the
area(s) from which it may reasonably recruit and it will hire for each job
classification for which employees are hired in such a way that minorities and
women are not underutilized.
C. That, in all solicitations or advertisements for employees placed by it or on its
behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race,color,religion,sex, national origin,ancestry,age,
marital status, physical or mental handicap, or unfavorable discharge from
military service.
D. That it will send to each labor organization or representative of workers with
which it has or is bound by a collective bargaining or other agreement or
understanding,a notice advising such labor organization or representative of the
Engineer's obligations under the Illinois Human Rights Act and the Department's
Rules and Regulations. If any such labor organization or representative fails or
refuses to cooperate with the Engineer in its efforts to comply with such Act and
Rules and Regulations, the Engineer will promptly so notify the Illinois
Department of Human Rights and the contracting agency and will recruit
employees from other sources when necessary to fulfill its obligations
thereunder.
E. That it will submit reports as required by the Department of Human Rights, Rules
and Regulations, furnish all relevant information as may from time to time be
requested by the Department or the contracting agency, and in all respects
comply with the Illinois Human Rights Act and the Department's Rules and
Regulations.
F. That it will permit access to all relevant books, records, accounts,and work sites
by personnel of the contracting agency and the Illinois Department of Human
Rights for purposes of investigation to ascertain compliance with the Illinois
Human Rights Act and the Department's Rules and Regulations.
G. That it will include verbatim or by reference the provisions of this clause in every
subcontract so that such provisions will be binding upon every such
subconsultant. In the same manner as with other provisions of this contract, the
Engineer will be liable for compliance with applicable provisions of this clause by
all its subconsultants; and further it will promptly notify the contracting agency
and the Illinois Department of Human Rights in the event any subconsultant fails
or refuses to comply therewith. In addition, the Engineer will not utilize any
subconsultant declared by the Illinois Human Rights Commission to be ineligible
for contracts or subcontracts with the State of Illinois or any of its political
subdivisions or municipal corporations.
_ .•
• " STATE OF ILLINOIS
DRUG FREE WORKPLACE CERTIFICATION
This certification is required by the Drug Free Workplace Act(III. Rev.Stat.,ch. 127,par. 152.311). The Drug Free Workplace Act, Iffective
January 1, 1992,requires that no grantee or contractor shall receive a grant or be considered for the purposes of being awarded a contra.. for the
procurement of any property or services from the State unless that grantee or contractor has certified to the State that the grantee or contr-ctor will
provide a drug free workplace. False certification or violation of the certification may result in sanctions including,but not limited to,susp=nsion of
contract or grant payments,termination of the contract or grant and debarment of contracting or grant opportunities with the State for at l=ast one
(1)year but not more than five years.
For the purpose of this certification,"grantee"or"contractor"means a corporation,partnership or other entity with twenty-five(25)or more
employees at the time of issuing the grant,or a department, division or other unit thereof,directly responsible for the specific performance under
a contract or grant of$5,000 or more from the State.
1. Publishing a statement:
a. Notifying employees that the unlawful manufacture,distribution,dispensing,possession or use of a controlled substance,
including cannabis, is prohibited in the grantee's or contractor's workplace.
b. Specifying the actions that will be taken against employees for violations of such prohibition.
c. Notifying the employee that, as a condition of employment on such contract or grant,the employee will:
(1) abide by the terms of the statement; and
(2) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than
five(5)days after such conviction.
2. Establishing a drug free awareness program to inform employees about:
a. the dangers of drug abuse in the workplace;
b. the grantee's or contractor's policy of maintaining a drug free workplace;
c. any available drug counseling, rehabilitation and employee assistance programs; and
d. the penalties that may be imposed upon an employee for drug violations.
3. Providing a copy of the statement required by subparagraph 1 to each employee engaged in the performance of the contra't or
grant and to post the statement in a prominent place in the workplace.
4. Notifying the contracting or granting agency within ten(10)days after receiving notice under part(2)of paragraph c of subsection
1 above from an employee or otherwise receiving actual notice of such conviction.
5. Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by any
employee who is so convicted, as required by Section 5 of the Drug Free Workplace Act.
6. Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is required and
indicating that a trained referral team is in place.
7. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace •ct.
THE UNDERSIGNED AFFIRMS, UNDER PENALTIES OF PERJURY, THAT HE OR SHE IS AUTHORIZED TO EXECU E THIS
CERTIFICATION ON BEHALF OF THE DESIGNATED ORGANIZATION.
Hampton, Lenzini and Renwick, Inc.
Printed Name f Organization
Requisition/Contract/Grant
ID Number
ignatu a of Aut orized Representative
H. David Newkirk, President/C.E.O.
Printed Name and Title Date
City of Elgin
Kane County
Section No. 00-00169-00-TL
Job No. P-91-400-00 & C-91-400-00
EXHIBIT A
Railroad: METRA
A."17 g7e
Road Name: McLean Boulevard @ Big Timber Road • / rn • e./ f-hnote
idf ,44144/oirm,
(PtieZ)
SCOPE OF WORK:
• /6•44.5 z 444€/$
1. Provide signal plans, cable plans and chart sequences. .,pecoejed //j 60A-latell ocoote.a5
pre pairei ky
2. Replace controller and cabinet complete with CRC security resdrvice capabilities, 56,4—and phone phone line for remote monitoring.
All/0
3. Replace existing blank-out signs with new fiber optic signs.
4. Install new three conductor railroad interconnect cable.
5. Install pedestrian warning signs at all pedestrian signal locations.
6. Install crosshatch striping for NB McLean at Big Timber Road.
7. Consultant will need to study accident data and count data to check signal phasing
and insure that existing phasing can be maintained.
8. Incidental work necessary to complete the items hereinabove specified.
ESTIMATED COST:
100% State Participation
$15,000 - Phase II (Preliminary Engineering)
$15,000 - Controller and Cabinet (include RR cable)
$10,000 - Striping & Signing
$5,000 - Phase III (Construction Engineering)
$45,000 - TOTAL
AGENCIES TO BE NOTIFIED BEFORE COMMENCING WORK:
Mr. Phil Marcyn, (DOT, Dist. 1, BLR&S, 201 West Center Court, Schaumburg, IL 60196
(847/705-4201)
Mr. Stan Milewski (630-378-1171) or Mr. Dan Powers (847-516-0733), ICC, 527 East
Capitol, Springfield, IL 62701
SUBMIT ALL BILLS FOR THE STATE'S 100% SHARE TO:
Darrell W. McMurray, P. E.
Engineer of Local Roads and Streets
2300 South Dirksen Parkway
Springfield, Illinois 62764
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I
1,,/ City of Elgin Agenda Item No.
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October 19, 2001
G
'C6
TO: Mayor and Members of the City Council N
FROM: Joyce A. Parker, City Manager
SAFE COMMUNITY
SUBJECT: Agreement With Hampton, Lenzini and Renwick, Inc .
for the Upgrade Of The Traffic Signals at
McLean Boulevard and Big Timber Road
PURPOSE
The purpose of this memorandum is to provide the Mayor and member-
of the City Council with information to consider the approval of a
agreement with Hampton, Lenzini and Renwick, Inc . (HLR) fod
engineering services to upgrade the traffic signal controller a•
McLean Boulevard and Big Timber Road.
BACKGROUND
rk
At the June 27, 2001 City Council meeting, the City Counci
approved an agreement with the Illinois Department of
Transportation (IDOT) to upgrade the traffic signal controller an'
railroad crossing interconnect at the intersection of McLear
Boulevard and Big Timber Road. The upgrade is required to compl ,
with the requirements of the Illinois Commerce Commission' s (ICC
statewide program to improve the level of motorist safety at suc
interconnected signals. The agreement with IDOT provides fo
reimbursement to the City through them, rather than the ICC
because this intersection is not eligible for ICC funding. The wor
scope in the agreement with IDOT requires the City to cause th-
preparation of accident studies, signal and cable plans, char'
sequences and requires the installation of new wiring, signa
control devices, signage and striping for this intersection. Th:
estimated total project cost is $45, 000, $20, 000 for engineerini,
design and inspection and $25, 000 for equipment and installation
The attached engineering services agreement with HLR, prepared ii
a Motor Fuel Tax format to facilitate IDOT acceptance, will provid-
for the design and the contract development necessary to complet-
these items .
Traffic Signal Upgrade
October 19, 2001
Page 2
The engineering firm of Hampton, Lenzini and Renwick, Inc . of Elgin
was the only firm solicited for this project . This firm designed
and inspected the construction of the existing traffic signal
system at Big Timber Road and McLean Boulevard when they were
constructed in the mid - 1990 ' s . Their detailed familiarity with
the existing design will greatly facilitate these revisions and
reduce the overall project expense .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
f04—....--
FINANCIAL IMPACT
Funding for the controller upgrade can be taken from the traffic
signal miscellaneous services account, account number 010-3321-
753 . 45-99 . The funding will be replaced with reimbursement fundS
as prescribed in the City/IDOT agreement . The estimate for the
design engineering in the City/IDOT agreement was $15, 000 and the
eimb. not to exceed cost of the attached agreement is $15, 100 . The
agreement will be amended later to include construction management
services when it is known if and to what extent they are needed.
e 'GAL IMPACT
Or F
The Hampton, Lenzini & Renwick, Inc . agreement requires ark
exception to the Procurement Ordinance pursuant to the Elgill
Municipal Code Section 5 . 02 . 020B (6) . If the exception procedure is
utilized, a two-thirds vote of the City Council (five votes) i
required, with a finding by the City Council that an exception t
the requirement of the Procurement Ordinance is necessary and i
the best interest of the City.
ALTERNATIVES
The City must complete the engineering relatively quickly to insure
reimbursement under the City/IDOT agreement . The sole source
proposal is in the best interest of the City because of the savingS
that will be realized due to the consultant' s intimate knowledge oiE
the existing signal system as well as of the Illinois Department oE
Transportation' s procedures .
em
Traffic Signal Upgrade
October 19, 2001
Page 3
RECOMMENDATION
It is recommended that the City Council approve the agreement with
Hampton, Lenzini and Renwick, Inc . for a not-to-exceed amount of
$15, 000 .
.ectfully submitte
(
J
ce Parker
City Manager
JE:do
Attachment