HomeMy WebLinkAbout01-224 Resolution No. 01-224
RESOLUTION
AUTHORIZING EXECUTION OF A GRANT AGREEMENT WITH
BIG BROTHERS/BIG SISTERS OF THE FOX VALLEY
(Educational Activities and Programs)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna Mecum,
City Clerk, be and are hereby authorized and directed to execute
a Grant Agreement on behalf of the City of Elgin with Big
Brothers/Big Sisters of the Fox Valley for educational activities
and programs, a copy of which is attached hereto and made a part
hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: August 8, 2001
Adopted: August 8, 2001
Omnibus Vote : Yeas : 4 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
CITY OF ELGIN
GRANT AGREEMENT
THIS AGREEMENT is hereby made and entered in this I V day of Zzle2001
by and between the City of Elgin,Illinois,a municipal corporation(hereinafter referred to as"City")
and Big Brothers/Big Sisters of the Fox Valley, an Illinois not-for-profit corporation (hereinafter
referred to as "Grantee")
WHEREAS, City has determined it to be in the best interests of the City and youth
opportunities be made available to provide positive role models.
NOW, THEREFORE, for and in consideration of the mutual promises and covenants
contained herein, the sufficiency of which is hereby acknowledged, the parties hereto hereby agree
the follows:
1. City shall make a$11,434.00 grant to Grantee for the following program: Big Brother/Big
Sister volunteer recruitment program
(hereinafter referred to as "Program"). Program shall consist of activities, including
advertising, networking, educational programs, to identify and engage individuals to serve
as a Big Brother or Big Sister.
2. All monies granted for this Program shall be expended by Grantee by Dec. 31, 2001. All
monies awarded pursuant to this agreement shall be expended in accordance with the terms
and provisions of this agreement.
3. Grantee shall expend funds only for Program as described herein. In the event Grantee
changes Program without the prior consent of City or otherwise breaches any of the terms
of this agreement, all grant funds shall be refunded to City upon thirty (30) days written
demand.
4. Failure to perform the above services to the satisfaction of the City Council shall result in a
termination of this agreement and the refund of the $11,434.00 consideration, (plus
reasonable costs and attorney's fees, in the event City is required to litigate to retrieve said
funds) as and for liquidated damages.
5. Grantee shall provide the City a written report detailing the disbursement of$11,434.00.
These reports shall be provided to the City Council by December 31,2001,and shall include
all program activity. The reports shall be submitted to the City Manager's, 150 Dexter Court,
Elgin, IL, 60120.
6. Grantee shall provide City with financial statements relative to the organization's total
operations. These statements shall be provided on or before December 31, 2001.
7. The City shall have the right to review all accounting records related to the use of the
$11,434.00 given72 hours notice, and at a time agreed upon by both parties.
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8. No person shall, on the grounds of race,color,religion,national origin, sex or handicap,be
denied participation in, benefits of, or be otherwise subjected to discrimination under any
activity including employment, supported in whole or in part by funds provided under this
grant.
9. Grantee shall indemnify, defend and hold harmless, the City, its agents, employees, boards
and commissions and officers from and against any and all suits,causes of action,claims for
damages and any and all other liability of whatsoever nature, including, but not limited to
attorney's fees, arising out of, or in connection with, Grantee's negligent or reckless
performance of the terms of this agreement. Nothing herein affects Grantee's duty to defend
City. In the event of any action against City, its officers, employees, assigns, or boards or
commissions covered by the aforementioned duty to indemnify and defend,such action shall
be defended by counsel of City's choosing.
10. Nothing herein contained is intended or shall be construed to, in any respect, create or
establish the relationship of co-partners between the City and the Grantee,or as constituting
the Grantee as a general representative or general agent of the City for any purpose
whatsoever. Further this agreement is not intended nor shall be deemed or construed to
create an employment,joint venture, partnership, or other agency relationship between the
parties hereto.
11. The terms and provisions of this agreement shall be severable. In the event any of the terms
or provisions of this agreement are deemed to be void or otherwise unenforceable for any
reason, the remainder of this agreement shall remain in full force and effect.
12. Time is of the essence of this agreement.
13. This agreement shall be subject to and governed by the laws of the State of Illinois. Venue
for the resolution of any disputes and the enforcement of any rights arising out of or in
connection with this agreement shall be in the Circuit Court of Kane County, Illinois.
14. Payment of all funds from City to Grantee Shall be made to Big Brothers/Big Sisters of the
Fox Valley, 158 E. Chicago St., Elgin, IL 60120
CITY OF E
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By
City anager Grantee's Signature
T�2 or k I oWe,
Attest Printed Name
Walit"e42._ /11-12,e4v)---
City Clerk