HomeMy WebLinkAbout01-181 Resolution No. 01-181
RESOLUTION
APPROVING GRANT RECIPIENTS UNDER THE
NEIGHBORHOOD IMPROVEMENT GRANT PROGRAM
WHEREAS, the Neighborhood Improvement Grant Program has been
established to provide financial assistance and incentives for
neighborhood groups and organizations in the development and
implementation of projects benefitting their respective
neighborhoods; and
WHEREAS, in 2001 applications have been made by fifteen
citizen groups for fourteen projects under the Neighborhood
Improvement Grant Program; and
WHEREAS, said applications have been reviewed and recipients
selected by the City Council .
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ELGIN, ILLINOIS, that grant assistance be provided under the
Neighborhood Improvement Grant Program to the following
organizations :
Organization Project Grant
Save Our Streets Gifford Street High $ 14 , 549 . 00
School Entryway
Sunset Park Area Sunset Park Entryway $ 12 , 000 . 00
Neighbors
Nearwest Neighbors Newsletter/Communications $ 1, 271 . 80
Association Viability
Northeast Neighborhood Enhanced Neighborhood $ 15, 000 . 00
Association Communication and
Marketing Program
Gifford Park Association Street Tree Planting $ 13 , 741 .20
Phase II/Landscaping
Eagle Heights Residents Royal Boulevard Entryway $ 1, 750 . 00
Association Improvement
Southeast Elgin Garfield Community Park $ 7, 188 . 00
Neighbors
Neighbors of Southeast Unity Day 2001 $ 1, 000 . 00
Elgin
Organization Project Grant
Downtown Neighborhood Harvest Market $ 3 , 500 . 00
Association
McKinley Parent-Teacher McKinley Neighborhood $ 15, 000 . 00
Organization Improvement
Highland Elementary Highland Elementary $ 15, 000 . 00
School PTO Playground
TOTAL $100, 000 . 00
BE IT FURTHER RESOLVED that the projects shall be in
conformance with all applicable codes and ordinances .
s/ Ed Schock
Ed Schock, Mayor
Presented: June 27, 2001
Adopted: June 27, 2001
Omnibus Vote: Yeas : 7 Nays : 0
Recorded:
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
It , ' . rwrimilit
City of Elgin Agenda (tern No.
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June 8, 2001 T .
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TO: Mayor and Members of the City Council
NEIGHBORHOOD VITALITY
FROM: Joyce A. Parker, City Manager
SUBJECT: 2001 Neighborhood Improvement Grant Program
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider applications for
the 2001 Neighborhood Improvement Grant Program (NIGP) .
BACKGROUND
A total of 15 applications were received from 14 organizations .
rh. The total costs for the City' s portion of the projects start at
$1, 500 . 00 for one project and go up to the maximum $15, 000 . 00 for
several projects . The total amount requested was $137, 258 . 80 . The
total amount of available funds is $100, 000 . 00 .
Three of the proposals are for entryway improvements and two are
for school signs . The remaining are for a Farmer' s Market,
newsletters/communication programs, tree planting, Unity Day picnic
and a playground.
A team of staff members from various City departments met as an ad
hoc committee and made recommendations for grant awards. Committee
Members were: Jim Bell (Parks/Recreation) , Jerry Deering (Code
Enforcement) , Gilbert Feliciano (Planning & Neighborhood Services) ,
Olufemi Folarin (City Manager' s office) , Dawn Hagen
(Communications) , Sgt . Tom Linder (Police Department) , John Loete
(Engineering Department) , Cherie Murphy (Neighborhood Liasion) ,
Sarosh Saher (Historic Preservation/Urban Planning) , and Sean
Stegall (City Manager' s office) . A matrix listing each of the
projects, total project cost, grant amount requested, and grant
amount recommended by staff is attached (Exhibit A) . The figures
used were submitted by each group and may include estimated labor
costs . The projects are listed in order of ranking by the
committee .
tow
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reb. Neighborhood Improvement Grant Program
June 8, 2001
Page 2
The committee ranked the submissions and made its recommendations
based on the criteria found in the Neighborhood Improvement Grant
Program ordinance (Exhibit B) . The committee formally met twice
and verbally discussed each application. Then, each committee
member individually awarded points to each submission based on the
point criteria and point scale found in the ordinance . The lead
staff person, Gilbert Feliciano, then averaged each committee
member' s point recommendation.
The submissions were then ranked according to their total points
and recommended for 100% funding according to their rank. The
committee recommended 100% funding for the 12 top-ranked
submissions (except submission number seven) . Submission number
seven was the second priority for the applicant ; since they are
only allowed one grant per year, they requested their submission
number ten be funded rather than their submission number seven.
Submission number five included $3 , 000 . 00 for perennials . The
committee recommends funding of the perennials only in the amount
of $1, 741 . 20 . After which, $0 was left in the Neighborhood
ØIIrl Improvement Grant Program fund.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Various neighborhood organizations throughout the city.
aSFINANCIAL IMPACT
Funding for the program is included in the 2001 budget for
$100, 000 . 00 in account number 275-0000-791 . 92-32 , project number
299501 .
, EGAL IMPACT
Final action on the selected recipients will be required at a
regular meeting of the City Council .
ALTERNATIVES
The alternative is to fund recommended recipients pursuant to City
Council discretion.
em. Neighborhood Improvement Grant Program
June 8, 2001
Page 3
RECOMMENDATION
It is recommended that the selected NIGP recipients be approved to
assist neighborhoods in identifying and completing improvement
projects .
Respectfully submitted,
J
ce A. Parker
City Manager
JAP/gf
Attachments
foft.
) 2001 Neighborhood nt Program
Staff Ream,. ndations
TAB RANKING1 TOTAL ORGANIZATION(RANK ORDER) PROJECT NAME PROJECT COST GRANT RECOMMENDED SUB TOTAL '
POINTS REQUEST
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| $100.00000
1 Y 82 Save Our Streets Gifford Street High School Entryway $23,249.00 $14,549.00 $14,549.00 $85,451.00
2 , 2 80 Sunset Park Area Neighbors Sunset Park Entryway $12.000.00 $12,000.00 $12.QQO.UD $73/151.00
3 3 79 Nearwest Neighbors Newsletter/CommunicationsNiability $2.941.30 $1.271.80 $1.271.80 $72.179.20
Association
4 4 77 Northeast Neighborhood Enhanced Neighborhood Communication $16.600.00 $15.000.00 $15.000.00 $57.178.20
Association andK8�rhmt|n0Pno8ram
5 5 77 Gifford P�rkAo�mciaUon StnaetTroeP|onUngPhaom |KLondsoapin� $15,000.00 $15,000.00 $13,741.2Uz $43,438.00
�
6 6 75 Eagle Heights Residents Royal Boulevard Entryway Improvement $1,850.00 $1.750.00 $1.750.00 $41.088.00
Association
7 7 74 Downtown Neighborhood Restaurant Technical Assistant Program $10,000.00 $5,000.00 $O.OU» $41.688.00
,Association
8 8 72 Southeast Elgin Neihbmrm Garfield Community Park $7,188.00 $7.188.00 $7.188.00 $34.500.00
9 9 71 NeighbmrsofSoutheast Elgin UnityOey3�O1 $1,500.00, $1.000.00 $1.000.00 $33.500.00
10 10 67 Downtown Neighborhood Harvest Market $5,000.00 $3.500.00 $3.500.00 $30.000.00
Association
11 YY 67 McKinley Parent-Teacher McKinley Neighborhood Improvement $15.000.00 $15.000D0 $15.000.00 $15.000.00
Organization
12 12 65 Highland Elementary School Highland Elementary Playground $21.940.00 $15.000.00 $15.000.00 $0.00
PTO13 13 63 St. Edward Catholic High Security Lights $17.000.00 $15.000.00 $0.00 $0.00
School
. .
14 14 62 Lord's Park Association of Landscaping for Intersection $15,000.00 $15.000.00 $0.00 $0.00
Elgin
15 15 30 WomackVerne|| Q
Bluffean $1'100.00 $1.000.00 $0.00 $0.00
.
$165.368.30 $137.258.80 $100.000.00
' ranking based on a 100 point scale pursuant to§2.31.050F
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me Committee is recommending only partialfunding for perennials.
Grantees may only receive one grant per year. Appilcant requested priority be given to project number 10.
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CHAPTER 2.31
NEIGHBORHOOD IMPROVEMENT GRANT PROGRAM
2.31.010: TITLE:
This program shall be entitled the City NEIGHBORHOOD IMPROVEMENT GRANT
PROGRAM. (Ord. G35-96 § 1, 1996)
2.31.020: PURPOSE:
The purpose of this Program is to provide financial assistance and incentives for neighborhood
groups and organizations in the development and implementation of projects benefitting their
respective neighborhoods. (Ord. G35-96 § 1, 1996)
2.31.030: ESTABLISHMENT:
There is hereby established a Neighborhood Improvement Grant Program for the City.
Applications for program participation shall be processed in the order in which they are
received. Grants for the program established may be made until funds budgeted for such use are
exhausted. (Ord. G35-96 § 1, 1996)
2.31.040: ADMINISTRATION:
The administration of the provisions of this Chapter is hereby assigned to the Director of
Planning and Neighborhood Services (Director) or the Director's designee. Applications for the
Neighborhood Improvement Grant Program shall be made to the Department of Planning and
Neighborhood Services which shall have the authority and responsibility for carrying out the
provisions of this Chapter. The Director shall establish any reasonable rules and procedures not
otherwise established by this Chapter that are deemed necessary for administration of the
Neighborhood Improvement Grant Program. Any such rules and procedures shall be written and
published in pamphlet form. (Ord. G35-96 § 1, 1996)
2.31.050: NEIGHBORHOOD IMPROVEMENT GRANT PROGRAM:
A. Eligible Activities: Each proposed activity or project shall demonstrate the benefit it will be
conferring upon the neighborhood represented by the neighborhood group or organization
applying for the grant and shall also take place within the boundaries of that neighborhood.
When applicable, the following conditions shall also apply:
1. Projects requiring physical improvements or additions to the neighborhood shall be located on
publicly owned property.
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. . .
2. Projects or activities requiring services to be rendered shall be provided to all members of the
public without charge.
3. All projects or activities shall be commenced within one calendar year of a grant award.
Projects or activities shall be completed within a twenty-four(24)month period after date of
award. A twelve (12) month extension may be requested after twenty (20)months from date of
award. All extensions will be subject to City Council approval.
4. Project or activity costs shall be not less than one thousand dollars ($1,000.00) nor more
than fifteen thousand dollars ($15,000.00).
B. Eligible Participants: Eligible participants shall include any group or organization meeting
each of the following requirements:
1. The group's or organization's representation is confined to a specifically defined geographic
area or "neighborhood" within the City. Groups or organizations with Citywide representation
are ineligible.
2. The group or organization must have established bylaws providing for the democratic election
of officers and maintain minutes from each of its meetings.
3. The group's or organization's meeting dates and times must be publicized within the
rib' geographic area of the City represented by the group or organization and the meetings must be
open to the public.
C. Grants: The selection of grant recipients and the amount of each grant shall be determined by
the City Council. Grants will be awarded to eligible neighborhood groups or organizations in
amounts of not less than one thousand dollars ($1,000.00)nor more than fifteen thousand dollars
($15,000.00) for each grant recipient. The number of grants awarded and the amount of each
grant may vary depending upon the amount of funds allocated for the program, number of
program applicants and the cost of each proposed project or activity.
D. Matching Funds And Neighborhood Participation: Matching funds for proposed projects or
activities are encouraged. Any such funds shall be deposited with the City for disbursement at the
completion of the project or activity. A neighborhood group's or organization's contributions for
labor,materials and maintenance shall be considered in the grant application.
E. Grant Application And Award: The Director shall create a grant application consistent with
this Chapter. The Director shall receive and process all grant applications for submission to the
City Council and shall annually establish a final date on which applicants may submit
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applications for review. The Director shall also annually establish the award date for grant
applications and an annual completion date for any awarded project or activity.
F. Other Taxing Districts: Grants shall not be awarded for projects that will be constructed on
properties owned by another taxing district, other than the City, or for programs affiliated with
other taxing districts; unless said projects or programs have a physical, tangible, and visible
benefit to the neighborhood in which they are located.
G. Grant Recipient Selection: The City Council shall review and award each grant application
the basis of a one hundred(100)point rating system, with one hundred(100)points being the
highest rating, using the following criteria:
1. Quality And Scope Of The Proposed Project Or Activity: 0-10 points.
The maximum number of points will be awarded to projects or activities demonstrating
excellence in the design, planning and execution of the proposed project or activity.
2. Level Of Neighborhood Participation And Support: 0-20 points.
The maximum number of points will be awarded to projects or activities that form
partnerships with other groups or organizations to complete joint projects or activities.
3. Necessity Of The Project Or Activity: 0-20 points.
The maximum number of points will be awarded to projects or activities addressing highly
recognized needs within the neighborhood.
4. Neighborhood Matching Contribution: 0-20 points.
The maximum number of points will be awarded to projects or activities contributing fifty
percent (50%) or greater of the total cost of the project in labor, materials or money.
5. Integration With The City's Master Plan: 0-10 points.
The maximum number of points will be awarded to projects integrating with the City's Master
Plan.
6. Maintenance Requirements: 0-15 points.
The maximum number of points will be awarded to projects or activities requiring minimal
maintenance. (Ord. G35-96 § 1, 1996)
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7. Tangibility and Permanence: 0-5 points
The maximum number of points will be awarded to projects or activities which are tangible,
permanent, and visible to the surrounding neighborhood.
2.31.060: CONDITIONS:
A. Agreement Required: Grant recipients shall be required to execute an agreement with the City
(grant agreement), including, but not limited to, the following requirements:
1. Submission of monthly implementation reports detailing the progress being made on the
project or activity and a final report on the completed project or activity outlining the goals
achieved by the project or activity.
2. The supervision, monitoring and performance of the work necessary to complete the project or
activity.
B. Director's Authorization: The Director is authorized to execute the grant agreement on behalf
of the City.
C. Limitations: Grants authorized under this Chapter shall be limited to the reimbursement of
actual expenses incurred for the project or activity described in the application and shall be
limited to the amount approved at the time of the execution of the grant agreement. No grants
shall be approved for expenses incurred prior to the execution of the grant agreement. The
procurement of supply, service and construction contracts shall be made in accordance with Title
5 of this Code.
D. Failure To Perform: Failure to perform the obligations of the grant agreement shall require the
grant recipient to repay any grant monies received.
E. Penalty For Misrepresentation: Any person, corporation or unincorporated association wilfully
making a false statement or misrepresentation in obtaining a grant under the provisions of this
Chapter shall be subject to a fine of not less than one hundred(100)nor more than five hundred
dollars ($500.00) and shall forfeit the right to future participation in any neighborhood
improvement grant program authorized under this Code. Any such person, corporate or
unincorporated association shall also repay any monies received pursuant to this Chapter. (Ord.
G35-96 § 1, 1996)
F. Consecutive Grants: Only one grant shall be awarded to any one individual group per program
year.
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