HomeMy WebLinkAbout00-76 Resolution No. 00-76
RESOLUTION
AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT
WITH JAYNE SHOVER EASTER SEAL REHABILITATION CENTER, INC.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed
to execute an agreement on behalf of the City of Elgin with
Jayne Shover Easter Seal Rehabilitation Center, Inc . for
special recreation programs, a copy of which is attached
hereto and made a part hereof by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: March 22 , 2000
Adopted: March 22, 2000
Omnibus Vote : Yeas 7 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
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PURCHASE OF SERVICE AGREEMENT BETWEEN
JANE SHOVER EASTER SEAL REHABILITATION CENTER, INC.
AND THE CITY OF ELGIN
THIS AGREEMENT is made and entered into on this (tat day of /h4-,Lo, , 2000, by and
between the Jayne Shover Easter Seal Rehabilitation Center, Inc., an Illinois not-for-profit
corporation (hereinafter referred to as "Center") and the CITY OF ELGIN, Illinois, a municipal
corporation, (hereinafter referred to as the"City").
NOW,THEREFORE, for and in consideration of the mutual promises and covenants contained
herein,the sufficiency of which is hereby acknowledged, the parties hereto hereby agree as follows:
1. The Center shall provide special recreation programs for residents of the City of Elgin who
have a disability under the direction of qualified recreation specialists. The aforementioned special
recreation programs offered by the Center shall be open to individuals of all ages with all types of
disabilities.
2. The Center shall offer recreation programs during not less than four eight-week sessions
during the term of this agreement. A holiday program shall be offered for four(4)weeks between
November 23, 2000 and December 25, 2000. Transportation for program participants shall be
provided by Center for not less than two of the aforementioned programs, which programs shall be
selected at Center's discretion.
3. Programs may include, but shall not be limited to, aerobics/conditioning, individual sports,
aquatics, recreational sports, Special Olympic competition, arts and crafts, age-appropriate leisure
activities, integrative and cooperative programming and special events.
The Center staff reserves the right to determine appropriateness for programming by participants.
Classifications of disabilities served shall include learning disabilities, mental retardation, behavior
disorder,hearing or visual impairment,physical disability, speech/language delay, and developmental
delay.
4. City shall provide funds to Center upon their request for payment at a total sum of not more
than $34,000. Said requests for payment shall only be provided for program participants who are
residents of the City.
5. The Center shall name the City as a funding source for the above-mentioned programs in all
materials distributed.
6. The Center shall request payment from the Cityper program, per session at the end of each
q P Ym P l�'
session,based on the program costs accrued as reflected on each program worksheet. Such request
for payment shall be calculated based on actual enrollment, variable facility rental cost, and actual
percentage of Elgin residents in each program.
. .
7. This agreement may be terminated by either party hereto at any time upon sixty(60) days
written notice by delivering personally or by U.S. Mail said notice to the Center at 799 South McLean
Boulevard, Elgin, Illinois, or to the City, 150 Dexter Court, Elgin, Illinois.
8. To the fullest extent permitted by law the Center does hereby, for itself, its heirs, personal
representatives and assigns, covenant and agree with the City to forever fully protect, indemnify,
defend, and save harmless the City of Elgin, Illinois, from any and all lawsuits, costs, claims for
damages,attorney's fees and expenses of every kind and nature which it may suffer, expend, or incur
under or by reason, or in consequence of the Center providing special recreation programs for the
City of Elgin and to defend, at its own costs and charges on behalf of and for the protection of the
said City of Elgin, Elgin, Illinois, any legal action which may be instituted as a consequence of the
Center providing special recreation programs. In the event of any action against the City, its officers,
employees, agents, boards or commissions covered by the foregoing duty to indemnify, defend and
hold harmless such action shall be defended by counsel of the City's choosing.
9. This agreement shall commence on March 23, 2000 and terminate on December 31, 2000.
10. In the event this agreement is terminated or in the event the program for which City funds
provided hereunder to be applied is discontinued or the Center ceases operations prior to December
31,2000 the Center shall refund to the City on a prorata basis funds paid hereunder for the portion
of the year remaining after any such termination or for the portion year such programs or the Center
operations were not conducted.
11. This agreement shall not be deemed or construed to create an employment,joint venture,
partnership or other agency relationship between the parties hereto.
CITY • LGIN
/)
By: ! SAC - ti
Jo,ce A. "arker
City Manager
Aest•
Dolonna Mecum
City Clerk
JAYNE SHOVER EASTER SEAL
REHABILITATION CENTER, INC.
By:
Becky D usman
Its President
Attest:
Secretary
/ I
OF
City of Elgin Agenda Item No.
1910
March 8, 2000
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Jayne Shover Easter Seal Rehabilitation Center
2000 Purchase of Service Agreement/Van Use Agreement
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider the 2000 Jayne
Shover Easter Seal Rehabilitation Center Purchase of Service
Agreement and Van Use Agreement .
BACKGROUND
Since 1984 , the City has worked with the Jayne Shover Easter Seal
Rehabilitation Center to provide quality recreation programs open
to individuals of all ages with all types of disabilities . Jayne
Shover offers special year-round activities . Also, since 1994 the
City has established a separate Van Use Agreement with Jayne Shover
Easter Seals which grants the staff of Jayne Shover authority to
drive the Parks and Recreation van in needed situations .
Throughout the year, Jayne Shover offers exercise classes, a
bowling league, swim lessons, family swim time, and Special Olympic
training and competition in many individual and team sports . Trips
to concerts, zoos, and restaurants are among some of the most
popular programs offered.
Jayne Shover has approximately 600 Elgin participants in their
programs on a yearly basis . They provide service to citizens with
special needs more efficiently and effectively than could be
provided by the Parks and Recreation Department .
Payment is requested by Jayne Shover at the end of each session of
programs . The Center submits an invoice quarterly to the City.
These requests are presented per program and detail the breakdown
of program costs, transportation costs, supply costs, etc. Payment
is then made based on the percentage of Elgin participants .
Attached is a copy of a program request form. The Center also is
charged 30 cents per mile for use of the van.
Jayne Shover Easter Seal Rehabilitation Center PSA
March 8 , 2000
Page 2
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None .
01,� FINANCIAL IMPACT
Sufficient funds exist in the 2000 budget, (Miscellaneous Services)
account number 010-5012-762-45 . 99 ($20, 000) and 275-0000-791 . 80-34
($14 , 000) to cover the $34 , 000 expense .
041/0,,LEGAL IMPACT
None .
ALTERNATIVES
The City Council could approve the agreement as drafted, edit the
agreement or decline to provide support to Jayne Shover Easter Seal
Rehabilitation Center.
RECOMMENDATION
It is recommended that the Mayor and members of the City Council
approve the Jayne Shover Easter Seal Rehabilitation Center 2000
Purchase of Service Agreement to provide $34 , 000 towards special
recreation services and to approve the 2000 Van Use Agreement .
Res tfully submitt ,
a, --I----'
Jo e A. Parker
City Manager
attachment
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Jayne Shover Easter Seal Rehabilitation Center, Inc.
799 S. McLean Blvd. - P.O. Box 883
Elgin, IL 60121
(847) 742-3264 Voice
(847) 742-9436 Fax
(847) 742-3203 TDD
PROGRAM: BOWLING
Day(s) : WEDNESDAY
Times: 8
Length: 2 HOURS
Fee: $25 . 00
TOTAL PARTICIPANTS:
35 ELGIN RESIDENTS: 25 % 71 •
1348 . 00 957 . 08
TOTAL PROGRAM COST:
ELGIN PORTION:
Facility Cost: 560. 00
420 . 00 ± 288 . 00
Staff Cost
Supply Cost:
Equipment Cost:
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Misc. Cost:
80 . 00
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TOTAL PROGRAM FEES:
750 . 00 ' ELGIN PORTION: 532 . 50 % •
AMOUNT REQUESTED:
$424. 58
I certify that the services for which payment is recuested have been provided to
residents of the city of Elgin within the Winter, 1999 session of the Therapeutic
Recreation' Program, and documentation is available upon request.
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Peggy Muet r i s, President