HomeMy WebLinkAbout00-54 Resolution No. 00-54
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
UNITED VISUAL OF ITASCA FOR A PROJECTION SYSTEM
FOR THE CITY COUNCIL CHAMBERS
WHEREAS, the City of Elgin has heretofore entered into a
contract with United Visual of Itasca for a projection system
for the City Council chambers; and
WHEREAS, it is necessary and desirable to modify the
terms of the contract as is described in Change Order No. 1,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager,
be and is hereby authorized and directed to execute Change
Order No. 1, a copy of which is attached hereto and made a
part hereof by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: February 23 , 2000
Adopted: February 23 , 2000
Omnibus Vote : Yeas 6 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
I 11.
CHANGE ORDER NO. 1
This Change Order made and entered into this 2 day of February, 2000, by and between the
City of Elgin, an Illinois municipal corporation, an United Visual, inc.
ORIGINAL CONTRACT: PROJECTION SYSTEM FOR THE CITY COUNCIL CHAMBERS
Invitation to Bid No. 99-120
Contract Date December 10, 1999
PROJECT NO. 379520
SCOPE: Add additional small lectern, Increase the size of the original lectern, add
lighting control to the lectern, and add additional video input.
REASONS FOR CHANGE: The original lectern was not sized to hold a computer
monitor. It was determined that a larger lectern would be needed. It was also
determined that the existing small lectern should be replaced with a matching unit. It
was also determined that lighting control and additional video inputs should be added
that could allow TV cameras to feed a signal into the projection system.
The circumstances said to necessitate the change of performance were not
reasonably foreseeable at the time the contract was signed, the change is germane
to the original contract as signed, and the change order as herein provided is in the
best interests of the city and authorized by law.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The amount of the contract
will be revised as follows:
ITEM DEDUCT ADD
Increase lectern size
Delete original lectern and equipment ($2,850)
Add 1 Marshall MLP-50 prairie style lectern $2,595
Add 1 Marshall m-rm equipment rack $ 160
Add 1 Marshall MDR-9 document camera drawer $ 385
Add 1 Marshall EEF external electrical feed $ 85
Add 1 Marshall M POCKET locking pocket door $ 335
Add 1 Shure A400SMXLR microphone shock mount $ 30
Add 1 Marshall M-RAP rear access panel $ 210
Add 1 Marshall locking slide projector drawer $ 180
Add 1 Marshall M-KS keyboard shelf $ 175
Add 1 Marshall M-MON-FLG monitor mount $ 405
Total of lectern change $1,710
Additional Lectern
Add 1 Marshall M1P-25 prairie style lectern $1,495
Add 1 Shure A400SMXLR microphone shock mount $ 30
Total of Small Lectern $1,525
Add 2 Marshall MLL laser burned logos 12" $ 790
Lighting Control Package
Add f AMX PRO-DP8 prolink wall panel $ 185
Add 1 AMX RDD-DM4/120 4 channel module $ 640
Add 1 AMX 2SWM dual switch module $ 80
Add 1 AMX RDA-ENC4 enclosure for RDD module $ 245
Add AMX programming $ 250
Total of Lighting Control Package $1,400
CHANGE ORDER NO.1
Page 2
Additional Video Feed Input
Add 1 Extron 5CR 5 input switcher $1,615
Add 1 Extron 60-190-01 rack shelf $ 81.50
Delete 1 Extron SW4 AR 4 input switcher 560$
Delete 1 Extron 60-032-01 2u rack shelf ($ 77�
Total for Video Feed Input $1,059.50
TOTAL AMOUNT OF CHANGE ORDER# 1 $6484.50
Original Contract Price Including Alternates $26,212.00
New Contract Amount $32,696.50
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the
same.
Agreed to this day of February, 2000.
Recommended:
BUILD G MAINTENANCE DEPARTMENT
By:
Date: 2////zo ote
Accepted:
Party of the Second Part (Contractor)
By:
Title: ��,'• /r
Date: -2-AA)
Approved:
CITY OF ELGIN
Party of the First Part (Owner)
Title:
Date: 2`a-7/O
5.jOFEl.0 K.
# City of Elgin Agenda Item No.
� III
'R4 Ito FE,v
February 9, 2000
To : Mayor and Members of the City Council
From: Joyce A. Parker, City Manager
Subject : Video Presentation System for the Council Chambers
Change Order #1
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider a change order to
the contract to furnish and install a video projection system for
the City Council Chambers .
BACKGROUND
Specifications were prepared and bids were sent out to furnish and
install a video presentation system for the City Council Chambers .
Bids were opened on November 17, 1999, two bids were received with
the contract being awarded to United Visual at the December 8, 1999
City Council meeting.
After the bid award, it was determined that a computer and monitor
should be permanently mounted into the new presentation lectern
(podium) . The computer will allow greater use of computer generated
presentations by City staff and others whose software is compatible
with the City' s. To mount the computer into the lectern, the size
needed to be increased. The proposed lectern will be 50 inches
e .
wide . It was also determined that the existing small lectern
should be replaced with a matching unit in a smaller size .
Also proposed for the larger lectern are controls for the room
lighting and inputs that would allow for a camera input to the
projection system. The camera input could be used to link the AT&T
Cable camera to the system allowing the signal to be projected onto
the screen or to monitors within the room to provide better viewing
from different areas of the room. The change order also includes
City Seals to be mounted on the front of the two lecterns . Total
cost for all changes is $6 , 484 . 50 . A copy of the change order is
attached for your information. Additional equipment has been
considered to expand the system' s viewing capabilities . Additional
TV monitors could be placed strategically to resolve areas of the
Council Chambers where viewing may be obscured. It has been
decided to wait to install this additional equipment until the
large screen is in use, and where the real difficult viewing areas
can be identified.
_ �. '
Video Presentation System
February 9, 2000
Page 2
If it is decided later to install the additional monitors, this
work could be accomplished by Building Maintenance staff .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None .
�INANCIAL IMPACT
The cost of the original video projection system totaled $26 , 212 .
The change order amount of $6 , 484 . 50 would bring the revised
contract amount to $32, 696 . 50 . Funding for this change order is
available in the 2000 General Fund account number 010-3701-742 . 92-
44 , project number 379520 .
\on/ LEGAL IMPACT
None .
ALTERNATIVES
None .
RECOMMENDATION
It is recommended that the Mayor and City Council approve the
change order to the contract with United Visual of Itasca for a
total amount of $6 , 484 . 50 .
Respectfully submitted,
yce . Parker
City Manager
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