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HomeMy WebLinkAbout00-278 Resolution No. 00-278 RESOLUTION ADOPTING A PROGRAM FOR REVIEWING AGENCY FUNDING REQUESTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that it hereby adopts effective January 1, 2001, a Program for Reviewing Agency Funding Requests dated December 6, 2000 , for the purpose of providing an application and recommendation process for funding requests from outside agencies, a copy of which is attached. s/ Ed Schock Ed Schock, Mayor Presented: December 13 , 2000 Adopted: December 13 , 2000 Omnibus Vote : Yeas 6 Nays 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk December 6 , 2000 CITY OF ELGIN PROGRAM FOR REVIEWING AGENCY FUNDING REQUESTS 2001 PURPOSE: The purpose of the program is to provide a mechanism through which funding requests from outside agencies can be accepted,processed and reviewed for the purpose of making funding recommendations to the Elgin City Council. Eligibility: Any Elgin-based, not-for-profit corporation may submit an application for funding. Application: An application form shall be obtained from the City Manager's Office, 150 Dexter Court, Elgin. The application shall be completed by the agency seeking funds. Information to be provided by the applying organizations shall include, but shall not be limited to: 1. Name and address of organization 2. Proof of not-for-profit status (latest Annual Report to the Illinois Secretary of State) 3. Funding request 4. Description of how funds are planned to be used 5. Organization budget 6. Project budget 7. Explanation of public benefit 8. Assurances Funding requests shall be limited to use of funds for expenses related to providing direct services or capital expenditures. General operating expenses(staff not related to a specific project, utilities, rent, etc.) will not be eligible for funding. Funding requests shall address one or more of the following categories: 1. Economic development/neighborhood vitality 2. Safe community 3. Recreation/leisure/cultural opportunities 4. Education and Health NOTE: Funding categories could change as each annual budget is considered to reflect changing strategic goals or community needs. Only one application can be submitted by an organization per fiscal year. NOTE: An organization receiving direct funding from the City of Elgin under the 2001 budget shall not be required to submit an application for that"base" amount. However, any requests for funding above that base amount shall be subject to the application and review process. An agency cannot apply for funding in two consecutive years. Applications will be submitted quarterly. Review of Applications: Applications will be received by the City Manager's Office and reviewed by an"Application Review Committee" composed of the following: one (two) Councilperson(s), two citizen representatives, staff representative of the City Manager's Office The committee will review the applications submitted and make funding recommendations which will be submitted to the City Manager. The City Manager will submit the funding recommendations to the City Council for final consideration, with comments. OF f�C /" Agenda Item No. City of Elgin g 0~ E . .. h L ; G November 29, 2000 _ I it 4' N TO: Mayor and Members of the City Council aE. ,.E„t,L,NAL LE SLigE ANC CI_ILTURAL OrrC.fl INN ITIEi Oq ALL CIIIZI FROM: Joyce A. Parker, City Manager SUBJECT: Proposed Program to Review Agency Requests PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information regarding a proposed program for reviewing funding requests from outside agencies . BACKGROUND Over the past several years, the City has received requests from local agencies requesting assistance for funding their operations, capital improvements or special projects . In the year 2000, 23 agencies received over $2 million in funding. Each of these agencies made a direct appeal to the City Council, either through the annual budget process or requests made as needs arose during the year. Because of the ever-increasing number of requests being made to the City Council, a means by which funding requests from outside agencies can be accepted, processed and reviewed for the purpose of making funding recommendations to the City Council, seemed appropriate. The proposed program would establish a procedure through which all agencies requesting funds would submit a formal application which would provide information about the agency, the amount being requested and the proposed use for the funds . The application would be received by the City Manager' s office . Agencies would be asked to submit proposals for funding which are based upon one or more of the following categories : 1 . Economic development/neighborhood vitality 2 . Safe community 3 . Recreation/leisure/cultural opportunities 4 . Education and Health These categories are based upon the strategic goals established by the City Council. Proposed Program to Review Agency Requests November 29, 2000 Page 2 The categories can change to reflect priorities established by the City Council or community needs . Once an application is received by the City Manager' s office, it will be distributed to members of an "Application Review Committee" . Consisting of two citizen representatives, two City Council members and a staff representative of the City Manager' s office, the committee will review the applications against the established criteria and funding availability. Funding recommendations will be submitted to the City Council for final consideration. Guideline s for the program are attached. proposed The Fiscal Year 2001 budget has proposed that $200, 000 be set aside which.requests .for the purpose of funding these agency re qAgencies fundingfrom the Citywill not be accepted have received recent agencies include Boys & Girls this program in 2001 . These y under p g Club, Elgin Symphony Orchestra, Downtown Neighborhood Association, Elgin Proud & Beautiful, Elgin Public Museum, Senior Services and the YMCA. It is recommended, however, in succeeding years, these agencies should submit applications for funding under this program to be reviewed against the established criteria. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. FINANCIAL IMPACT Funds to support the program are included in the proposed 2001 budget in the amount of $200, 000. 101/LEGAL IMPACT None . ALTERNATIVES 1 . Approve the proposed program for reviewing agency funding requests as presented. 2 . Approve a modified version of the proposed program. 3 . Do not approve a program for reviewing funding requests from local agencies . Proposed Program to Review Agency Requests November 29, 2000 Page 3 RECOMMENDATION It is recommended that the proposed program for reviewing agency funding requests be approved as presented. Res ectfully submitted, Jo e A. Parker City Manager DKN/od Attachment ' I PROPOSED PROGRAM FOR REVIEWING AGENCY FUNDING REQUESTS PURPOSE: The purpose of the proposed program is to provide a mechanism through which funding requests from outside agencies can be accepted, processed and reviewed for the purpose of making funding recommendations to the Elgin City Council. Eligibility: Any Elgin-based, not-for-profit corporation may submit an application for funding. Application: An application form shall be obtained from the City Manager's Office, 150 Dexter Court, Elgin. The application shall be completed by the agency seeking funds. Information to be provided by the applying organizations shall include, but shall not be limited to: 1. Name and address of organization 2. Proof of not-for-profit status (latest Annual Report to the Illinois Secretary of State) 3. Funding request 4. Description of how funds are planned to be used 5. Organization budget 6. Project budget 7. Explanation of public benefit 8. Assurances Funding requests shall be limited to use of funds for expenses related to providing direct services or capital expenditures. General operating expenses(staff not related to a specific project, utilities, rent, etc.) will not be eligible for funding. Funding requests shall address one or more of the following categories: 1. Economic development/neighborhood vitality 2. Safe community 3. Recreation/leisure/cultural opportunities 4. Education and Health NOTE: Funding categories could change as each annual budget is considered to reflect changing strategic goals or community needs. Only one application can be submitted by an organization per fiscal year. Applications will be submitted quarterly. Review of Applications: Applications will be received by the City Manager's Office and reviewed by an '`Application Review Committee" composed of the following: one (two) Councilperson(s), two citizen representatives, staff representative of the City Manager's Office The committee will review the applications submitted and make funding PP .. recommendations which will be submitted to the City Manager. The City Manager will submit the funding recommendations to the City Council for final consideration, with comments.