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Home My WebLink About00-171 ti Resolution No. 00-171 RESOLUTION APPROVING GRANT RECIPIENTS UNDER THE NEIGHBORHOOD IMPROVEMENT GRANT PROGRAM WHEREAS, the Neighborhood Improvement Grant Program has been established to provide financial assistance and incentives for neighborhood groups and organizations in the development and implementation of projects benefitting their respective neighborhoods; and WHEREAS, in 2000 applications have been made by twelve citizen groups for eighteen projects under the Neighborhood Improvement Grant Program; and WHEREAS, said applications have been reviewed and recipients selected by the City Council . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that grant assistance be provided under the Neighborhood Improvement Grant Program to the following organizations : Organization Project Grant Near West Neighbors Newsletter $ 640 . 99 Association Downtown Neighborhood Restaurant Technical $ 5, 000 . 00 Association Assistance Program Downtown Neighborhood Farmers Market $ 3 , 500 . 00 Association Northeast Neighborhood Kimball/Douglas $ 13 , 125 . 00 Association Entryway Garden Near West Neighbors Crystal Street $ 1, 778 . 75 Association Beautification/Phase II Near West Neighbors Crystal Street $ 2 , 901 . 25 Association Beautification/Phase I Gifford Park Historic Home $ 13 , 125 . 00 Association Marketing Program Parkwood Homeowners Lords Park $ 7, 378 . 00 Association Elementary School Sign Downtown Neighborhood Signs and Banners $ 13 , 125 . 00 Association Larkin Alumni Larkin Beautification $ 13 , 125 . 00 Association Project Southeast Elgin Communications Program $ 7, 600 . 00 Neighbors Southwest Area Lowrie School Marquis $ 4 , 388 . 46 Neighbors Near West Neighbors Community Mediation $ 6, 812 . 55 Association Center Northeast Neighborhood Tree Replacement $ 6, 250 . 00 Association Country Brook Home- Tree Bank $ 1, 250 . 00 owner ' s Association TOTAL $100 , 000 . 00 BE IT FURTHER RESOLVED that the projects shall be in conformance with all applicable codes and ordinances . s/ Ed Schock Ed Schock, Mayor Presented: July 12 , 2000 Adopted: July 12 , 2000 Vote : Yeas 6 Nays 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk • `S1 OF E�Ci Agenda Item No. City of Elgin 1 440uItS f+4 E ' L ,A June 16, 2000 G N + sgA TO: Mayor and Members of the City Council NEIGHBORHOOD VITALITY FROM: Joyce A. Parker, City Manager SUBJECT: Neighborhood Improvement Grant Program PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider applications for the 2000 Neighborhood Improvement Grant Program (NIGP) . BACKGROUND A total of 18 applications were received from 12 organizations. The total costs for the City' s portion of the projects start at $640. 99 for one project and go up to the maximum $15, 000 for several projects. The total amount requested was $148, 023. 99. The total amount of available funds is $100, 000. 00 . Nine of the proposals include property improvements, the remaining are for a Farmer' s Market, Restaurant Technical Assistance Program, signs and banners, a historic home marketing program, newsletters, a Community Mediation Center, and school signs (marquis) . A team of staff members from various City departments met as an ad hoc committee and made recommendations for grant awards. Committee Members were: Jim Bell (Parks/Recreation) , Gilbert Feliciano (Planning & Neighborhood Services) , Becky Karoliussen (City Manager' s Office) , Mike Millikan (Code Department) , Sarosh Saher (Planning & Neighborhood Services) , and Heather Tabbert (Planning & Neighborhood Services) . A matrix listing each of the projects, total project cost, grant amount requested, and grant amount recommended by staff is attached (Exhibit A) . The figures used were submitted by each group and may include estimated labor costs. The projects are listed in order of ranking by the committee. • . . Neighborhood Improvement Grant Program June 16, 2000 • Page 2 The committee ranked the submissions and made its recommendations based on the criteria found in the Neighborhood Improvement Grant Program ordinance (Exhibit B) . The committee formally met twice and verbally discussed each application. Then, each committee member individually awarded points to each submission based on the point criteria and point scale found in the ordinance. The lead staff person, Gilbert Feliciano, then averaged each committee member' s point recommendation. The submissions were then ranked according to their total points and recommended for 100% funding according to their rank. The committee recommended 100% funding for the nine top-ranked submissions, after which $11, 201 . 01 was left . Since the tenth and eleventh-ranked submissions had a combined request totaling $17, 900 . 00 and were tied for total points, the committee agreed to split the remaining $11, 201. 01 equitably by funding each of the tied applicants at 62% of their request . eft COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Various neighborhood organizations throughout the city. 0 FINANCIAL IMPACT Funding for the program is included in the 2000 budget for $100, 000 in account number 275-0000-791 . 92-32, project number 299501 . lt4olly/LEGAL IMPACT Final action on the selected recipients will be required at a regular meeting of the City Council . ALTERNATIVES The alternative is to fund recommended recipients pursuant to City Council discretion. • rNeighborhood Improvement Grant Program June 16, 2000 ' Page 3 RECOMMENDATION It is recommended that the selected NIGP recipients be approved to assist neighborhoods in identifying and completing improvement projects . (::1( Re ectfully submitted, / JA-Jc'*—62. , ' Jbce A. Parker City Manager JAP/gf Attachments r Exhib')A 2000 Neighborhood Improvement Grant Program Staff Recommendations TAB) RANKING1 I ORGANIZATION(RANK ORDER) PROJECT NAME PROJECT COST GRANT REQUEST]RECOMMENDED I SUB TOTAL 1 1 Near West Neighbors Association Newsletter $2,144.49 $640.99 $640.99 $640.99, 2 2 Downtown Neighborhood Association Restaurant Technical Assistance $10,000.00 $5,000.00 $5,000.00 $5,640.99 Program 3 3 Downtown Neighborhood Association Farmer's Market $5,000.00 $3,500.00 $3,500.00 $9,140.99 4 4a(tie) Northeast Neighborhood Association Kimball-Douglas Entryway Garden $198,084.00 $15,000.00 $15,000.00 $24,140.99 4 4b(tie) Near West Neighbors Association Crystal Street Beautification-Phase II $3,343.75 $1,778.75 $1,778.75 $25,919.74, 4 4c(tie) Near West Neighbors Association Crystal Street Beautification-Phase I $4,311.25 $2,901.25 $2,901.25 $28,820.99 5 5 Gifford Park Association Historic Home Marketing Program $15,000.00 $15,000.00 $15,000.00 $43,820.99 6 6 Parkwood Homeowners Association Lords Park Elementary School Sign $8,378.00 $7,378.00 $7,378.00 $51,198.99 7 7 Downtown Neighborhood Association Signs and Banners $15,000.00 $15,000.00 $15,000.00 $66,198.99 -- 8 8 Larkin Alumni Association Larkin Beautification Project $32,500.00 $15,000.00 $15,000.00 $81,198.99 9 9 Southeast Elgin Neighbors Communications Program $7,600.00 $7,600.00 $7,600.00 $88,798.99 10 10a(tie) Southwest Area Neighbors Lowrie School Marquis $11,630.00 $6,995.00 $4,388.46 $93,187.45 10 10b(tie) Near West Neighbors Association Community Mediation Center $22,905.00 $10,905.00. $6,812.55 $100,000.00, 11 11 Woodbridge South Homeowners Woodbridge Monument Lights $12,000.00 $12,000.00 $0.00 Association 12 12 Northeast Neighborhood Association Tree Replacement Program $15,105.00 $15,000.00 $0.00 13 13 Original Eastside Neighbors Millennium Maze $15,950.00 $7,700.00 $0.00 14 14 Country Brook Homeowners Country Brook Tree Bank $2,500.00 $2,500.00 $0.00 Association 15 15 Creekside PTO Beautification Committee $4,125.00 $4,125.00 $0.00 $385,576.49 $148,023.99 $100,000.00, Recommendation ranking based on a 100 point scale pursuant to§2.31.050F. loo_matrx.wpd June 2, 2000 TO: Joyce A. Park FROM: Mark Biernacki SUBJECT: Neighborhoo• Improvement Grant Program Attached please find complete packets of the 2000 Neighborhood Improvement Grant Program submissions. This material is being submitted to you for your review prior to the June 28, 2000 Council of the Whole meeting. The grant submissions will be scheduled for consideration and possible award at the June 28, 2000 Council of the Whole meeting. Please note the 2000 Neighborhood Improvement Grant Program had a total of 18 applications from 12 different organizations. The total costs for the City's portion of the projects start at $640.99 for one project and go up to the maximum $15,000 for several projects. The total amount requested was $148,023.99. Nine of the proposals include property improvements, the remaining are for a Farmer's Market, Restaurant Technical Assistance Program, signs and banners, a historic home marketing program, newsletters, a Community Mediation Center, and school signs (marquis). A team of staff members', from various City departments, met as an ad hoc committee and made recommendations for grant awards. The attached matrix is outlined in order of ranking pursuant to the committee's recommendations. There are ties for 4th and 10th places. The first 9 submissions with the highest points may be funded 100%. The remaining amount of $11,201.01 was split among the 10th place tied applicants. Since the amounts requested varied radically between the 10th place applicants, it was generally agreed the 10th place applicants be funded at approximately 62% of their request. Numbers 11-15 were not recommended for funding. It should be noted the points awarded by the committee reflect the average given by each committee member. Figures from each committee member in each of the specific areas are available upon request. The figures used were submitted by each group and may include estimate labor costs. The committee based its recommendations on the criteria found in the Neighborhood Improvement Grant Program ordinance. As noted in the Committee of the Whole memo alternatives sections, the selection criteria detailed in the program ordinance mixes both objective and subjective factors. Funding for the program is included in the 2000 budget for $100,000. t Jim Bell(Parks/Recreation),Gilbert Feliciano(Planning&Neighborhood Services),Becky Karoliussen(City Manager's Office),Mike Millikan(Code Department),Sarosh Saher(Planning&Neighborhood Services),and Heather Tabbert(Planning&Neighborhood Services). 2000 Neighborhood Improvement Grant Program Staff Recommendations TAB'. RAN4IN&I;' cizATION,{R,arac txRorr4., .. : .. .,: PROJECT NAME. ,.... .,, . PROJECT COST GRANT REQUEST'RECOMMENDED .SUS TOTAI;;; 1 1 Near West Neighbors Association Newsletter $2,144.49 $640.99 $640.99 $640.99 2 2 Downtown Neighborhood Association Restaurant Technical Assistance $10,000.00 $5,000.00 $5,000.00 $5,640.99 Program 3 3 Downtown Neighborhood Association Farmer's Market $5,000.00 $3,500.00 $3,500.00 $9,140.99 4 4a(tie) Northeast Neighborhood Association Kimball-Douglas Entryway Garden $198,084.00 $15,000.00 $15,000.00 $24,140.99 4 4b(tie) Near West Neighbors Association Crystal Street Beautification-Phase II $3,343.75 $1,778.75 $1,778.75 $25,919.74 4 4c(tie) Near West Neighbors Association Crystal Street Beautification-Phase I $4,311.25 $2,901.25 $2,901.25 $28,820.99 5 5 Gifford Park Association Historic Home Marketing Program $15,000.00 $15,000.00 $15,000.00 $43,820.99 6 6 Parkwood Homeowners Association Lords Park Elementary School Sign $8,378.00 $7,378.00 $7,378.00 $51,198.99 7 7 Downtown Neighborhood Association Signs and Banners $15,000.00 $15,000.00 $15,000.00 $66,198.99 8 8 Larkin Alumni Association Larkin Beautification Project $32,500.00 $15,000.00 $15,000.00 $81,198.99 9 9 Southeast Elgin Neighbors Communications Program $7,600.00 $7,600.00 $7,600.00 $88,798.99 10 10a(tie) Southwest Area Neighbors Lowrie School Marquis $11,630.00 $6,995.00 $4,388.46 $93,187.45 10 10b(tie) Near West Neighbors Association Community Mediation Center $22,905.00 $10,905.00 $6,812.55 $100,000.00 11 11 Woodbridge South Homeowners Woodbridge Monument Lights $12,000.00 $12,000.00 $0.00 Association 12 12 Northeast Neighborhood Association Tree Replacement Program $15,105.00 $15,000.00 $0.00 13 13 Original Eastside Neighbors Millennium Maze $15,950.00 $7,700.00 $0.00 14 14 Country Brook Homeowners Country Brook Tree Bank $2,500.00 $2,500.00 $0.00 Association 15 15 Creekside PTO Beautification Committee $4,125.00 $4,125.00 $0.00 $385,576.49 $148,023.99 $100,000.00 1 Recommendation ranking based on a 100 point scale pursuant to§2.31.050F. /00_matrx.wpd