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HomeMy WebLinkAbout00-11 Resolution No . 00-11 RESOLUTION AUTHORIZING EXECUTION OF A SERVICE AGREEMENT WITH THE ELGIN RECREATION CENTER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute a Service Agreement on behalf of the City of Elgin with the Elgin Recreation Center for youth and gang intervention programs, a copy of which is attached hereto and made a part hereof by reference . s/ Robert Gilliam Robert Gilliam, Mayor Pro Tem Presented: January 26 , 2000 Adopted: January 26 , 2000 Omnibus Vote : Yeas 4 Nays 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk SERVICE AGREEMENT THIS AGREEMENT is made and entered into this ?J2 day of January, 2000 , by and between ELGIN RECREATION CENTER, a not-for-profit organization, (hereinafter referred to as the "ERC" ) and the CITY OF ELGIN, Illinois, a municipal corporation, (hereinafter referred to as the "City" ) . WHEREAS, the City of Elgin, Illinois has determined it is in the best interests of the City of Elgin to discourage criminal activity through the promotion of alternative activities for minors and to aid the promotion of such activities ; and WHEREAS, the ERC is prepared to continue a program of gang intervention and prevention services but requires financial assistance; and WHEREAS, ERC serves an ethnically diverse population of youth from predominantly low-income families; and WHEREAS, Elgin' s low-income, at-risk youth spent approximately 102 , 000 hours at ERC in 1999 . Now, therefore, in consideration of the mutual promises and covenants contained herein, the sufficiency of which is hereby acknowledged, the parties hereto hereby agree as follows : 1 . ERC shall offer and provide a Gang Intervention Program including, but not limited to a summer school program component . 2 . In addition to other payments provided herein, the City shall pay to ERC the sum of not more than $124 , 000 which shall be used for rent, utilities and administrator health insurance . Payment for rent ($108, 000) and utilities ($14, 000) shall be made directly to the facility owner in accordance with the ERC lease agreement . Payment for administrator health insurance ($2 , 000) shall be made directly to ERC. 3 . The City shall pay $74 , 000 to ERC for gang intervention programming, including but not limited to, a summer school program. Payment to ERC shall be made in three equal installments of $24 , 666 . 67 in February, June and October, 2000 . 4 . ERC shall provide the City with monthly financial reports in a form acceptable to City. 5 . ERC shall provide the City with monthly program activity reports summarizing gang intervention programs and the summer school program. 6 . ERC shall complete a financial audit of the 1999 fiscal year and resent the findings of such audit to the City no later than 7 . ERC shall indemnify and hold City harmless from and against any and all claims for damages, suits, causes of action or any and all other liability which may arise out of or in connection with the performance of this agreement or other operations as a result of any negligent actions by ERC, its employees, agents, assigns, guests or invitees . 8 . Funds provided by the City shall not be used directly or indirectly for religious activities; in the event that a primarily religious entity provides the public services provided for herein, in whole or in part, it may not discriminate in employment or services on the basis of religion and no religious services shall be provided. 9 . The terms of this agreement shall be severable. In the event any of the terms or provisions of this agreement are deemed to be void or otherwise unenforceable for any reason, the remainder of this agreement shall remain in full force and effect . 10 . This agreement shall not be construed to create a partnership, joint venture, employment or other agency relationship between the parties hereto. 11 . This Agreement shall be in full force and in effect until December 31, 2000 . 12 . In the event the program for which the City funds provided herein are to be applied is discontinued or ERC ceases its operations prior to December 31 , 2000 , ERC shall refund to the City on a pro rata basis the funds paid hereunder for the portion of the year such program or its operations were not conducted. -2- IN WITNESS WHEREOF, the parties hereto have executed this agreement on the date and year first written above . CITY OF ELGIN, a municipal corporation By J ce Parker City Manager Attest : 1469-1,--4( A-6e, City Clerk ELGIN RECREATION CENTER a not-for-profit corporation By hn S an C air- and of Directors s Board President -3- E ti Agenda Item No. City of Elgin I I� noPEA January 3 , 2000 TO: Mayor and Members of the City Council FROM: Joyce A. Parker, City Manager SUBJECT: Elgin Recreation Center 2000 Purchase of Service Agreement PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider the 2000 Purchase of Service Agreement with the Elgin Recreation Center. BACKGROUND The Elgin Recreation Center provides recreational and educational programs to at-risk Elgin youth. The Center is located at 1080 East Chicago Street . The Center is drop-in based and also offers programs such as a bilingual summer school program, weight training, tutoring, computer classes, GED classes, art programs and more . Over 150 participants ranging from ages 5 to 35 are served daily. Under the Service Agreement, the City' s $198, 000 will be utilized in the following manner: $124 , 400 will be used for operations assistance; $74, 000 will be used for gang intervention programming including, but not limited to, a bi-lingual summer school program. In exchange for this funding, the Elgin Recreation Center will provide ongoing activities to at-risk youth and offer a minimum of six cooperative programs with the City Parks and Recreation Department as well as working cooperatively with the City' s Gang Intervention Program Supervisor to program community-wide activities . In 1999, the following were among the many programs offered at the Elgin Recreation Center: arts and craft classes, GED program, computer training, bilingual summer school program, indoor soccer, basketball, pre-employment skills training, after school tutoring, pool trips, U-46 Fresh Start Program, and programming for Gifford Street High School . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None . Elgin Recreation Center PSA January 3 , 2000 Page 2 0° FINANCIAL IMPACT Sufficient funds are budgeted and available; $21, 000 is included in the 2000 Boards and Commission Budget, account number 010-1902- 709 . 80-23 and $177, 000 is budgeted in the Riverboat Lease Fund, account number 275-0000-791 . 80-23 . LEGAL IMPACT ow/ None . ALTERNATIVES The City Council could approve the agreement as drafted, edit the agreement or decline to provide support to Elgin Recreation Center. RECOMMENDATION It is recommended that the proposed 2000 Elgin Recreation Center Agreement be approved to provide $198, 000 of funding toward youth gang intervention programs. R ectfully submit , ..2* J ce . Parker City Manager